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HomeMy WebLinkAbout1985CAPE JAYCEE MUNICIPAL GOLF COURSE January 22, 1985 The meeting of the Golf Course Advisory Board was held on January 22, 1985 at the Arena Building. Present: Tony Sebeck, Chairman Leroy Coryea, Superintendent of Golf John Baker, Vice Chairman Robert Gass, Park Superintendent Liz Gerecke, Beard Member Marcia Stone, Recording Secretary Paul Bray, Baird Member Tony Sebek opened the meeting acknowledgingRobert Gass for his work that he extended to the Golf Ccurse and Golf Course Advisory Board and wished him the best success in his new business adventure. Discussion of the various tournaments that will be held at our course this year, along with plans on our annual tournament that will be in June, was the next topic. Leroy presented a chart showing the increased revenue due to the fee increase. From October 13, 1984 through December 31, 1984, the increased revenue generated from the price increased amount to $2,791.00. Leroy informed the Board that the greens and tees were covered with straw by hand with the help of the Park Department. The winter greens are looking real good. Concern of players wanting to see results in golf course improvements because of the fee increase was discussed. John Baker made the motion that the next meeting to be held on February 26, 12 noon at the Arena Building. Lunch will be available. Liz Gerecke seconded. There being no further business, the meeting was adjourned. Respectfully submitted, Marcia Stone Recording Secretary CAPE JAVCKE MUNICIPAL. GULF COURSE March 27. 2985 The meeting of the Golf Course Advisory Burd was held on March 27, 1985. at the Arena Building. Present: 'Tony Sebeck, Chairman Leroy Curves Superintendent of Golf John Baker, Vice Chairman Peggy Barringer, Acting Park Supt. Liz Gerecke, Board Member Marcia Stone, Recording Secretary Paul Bray, Board Member Leroy Coryea informed the Board that the City brought in a consultant from St. Louis. He is showing the City two different ways to go on their improve- ments. Hehas compiled his information and Mr. Eide is now studying the information. The Board wanted to know if they are going to wait on installation of the irrigation till money is raised or if loan can be taken out. Leroy could net answer. It is still being discussed through the City C uracil. Tony Sebek was concerned about the available water that we world have for the irrigation. Union Electric have expressed that they would not have capability to furnish water for the irrigation system we are needing. We will need a well. Tony reported tht the Last two years, we have spent $8,000 on water alone. This could be used against the cost of a we.11. The monthly reports were harried out. Leroy reported that at the beginning of March the revenue for the course was $8,000 behind last year. They are now $7,000 ahead and still going good. John Baker, representing the Jaycees, stated that they would like to donate $1,000 project for the course. Several ideas were mentioned: 1. Two rain shelters approximately 20 x 30 to be located at # 10 green and # 13 tee box. 2. Outside scoreboard 3. BBQ Pit 4. New entrance way gates 5. Hillside by # 3 made into a rose garden area. Leroy as already received entries tack on our 5th Annual Tournament June 8, 9. Discussion followed on tournament plans. Copies of Golf Course Proposed Budget for 85-86 was distibuted. There being no further business,the meeting was adjourned. Next scheduled meeting to be held on April 23, 12 noon at the Arena Building. Respectfully submitted, Marcia Stone Recording Secretary CAPE JAYCEE MUNICTPAI, GOLF COURSE April 30, 1935 The meeting of the Golf Course Advisory Board was held on April 30, 1935 at the Arena Building. Present: Tony Sebeck, Chairman Leroy Coryea, Superintendent John Baker, Vice Chairman of Golf Liz Gerecke, Board Member Peggy Barringer Acting Park Paul Bray, Board Member Superintendent Norman Robert, Jr. Board Member Marcia Stone, Recording Secretary Tony Sebek open the meeting. Leroy Coryea informed the noard that tie decided to go to tee -off time instead of shot gun at the 5th Annual Cape J. C. Municipal Golf Tournament. He has already started assigning Limes. We did not' get on the .;.ate tournament listing of tournaments. Tony Sebek checked. on tni.s. They claimed chat we did not get our membership dues in to them on time. Leroy reported that the revenue for March 1935 was $22,323 compared to March 1934 of $5,334. The projected revenue for the fiscal year will be approximately $219,000. Leroy reported that the new batteries are in the electric carts. They are now averaging 37 carts running daily. Tony Sebek presented a letter received from Curtis Smith from a golf patron. The gentleman requested a discount rate for medical handicap patrons on golf cart rental. Much discussion followed concerning chis matter. 'The noard decided that they were sympathetic, ouc our golf carts are already running short without giving a discount to encourage more use. Leroy informed the Board that the course is giving senior citizen discount for anyone that presents adequate medical documents showing proof of disability irregardless of age, on passes. Rules of the Tournament was discussed. The Board agreed to keep the same rules as used in years past. Peggy Barringer informed the Board that the Park and Recreation Board is getting together a catalog for the various clubs in town, which will provide a list of projects for donations. She asked the Board to be thinking of items that could be listed for the golf course. Members of the Board mentioned that they would be interested in any older house that might need to be moved, due to a construction of a larger building. This could be the s[art for their clubhouse. Curtis Smith confirmed that the City Council is supportive of the sodding and irrigation improvements. There being no further business, the meeting was adjourned Respectfully submitted, Marcia Stone Secretary CAPD: JAYCEE MUNICIPA1, GOLF COURSE; May 28, 1985 The meeting of the Golf Course Advisory Board was held on May 28, 1985 at the Arena Building. Present: Tony Sebeck, Chairman Leroy Coryea, Supt. of Golf Liz Gerecke, Board Member Peggy Barringer, Acting Park Supt. Paul Bray, Board Member Marcia Stone, Recoring Secretary Tony Sebeck opened the meeting calling for any old business. Leroy Coryea reported that the revenue for April 1985 was $29,832 compared to April 1984 of $15,325. Increaseof $14,507. Discussion of placing bulletin board on outside of clubhouse for scores on the tournament. This would relieve traffic from inside and allow more room for those wanting to purchase something from the stand. Discussion of the ladies golf club selling grilled hamburgers at the tournament. Proceeds would go back into the ladies golf club for any prizes they may be giving away in the future. Liz Gerecke will discuss this at their next meeting. Leroy mentioned a problem that he is having on # 15 green. A land owner reported that he saw a golfer break through the golf course fence, damage a tree owned by the golf course. Then he proceeded to look for his ball on the land owner's property without permission, even after the land owner asked him what he was doing there. There are, so far, 28 registered for the tournament. Many will register the last week. Leroy is expecting around 90. Pi Kappa Alpha Alumni requested permission to use the golf course for a tournament in September with approximately 40 participants. Liz Gerecke made the motion that the Board deny the fraternity the use of the course. The course would loose money by shutting down for only forty people. Paul Bray seconded the motion. Motion passed unanimously. Leroy announced that for the first time since he started in 1978, that he and his full time staff would be getting time and half for anything over 40 hours instead of compensation time that they were accumulating and unable to used. There being no further business, the meeting was adjourned. Respectfully submitted, Marcia Stone Recording Secretary CAPE JAYCEE MUNICIPAL GOLF COURSE ADVISORY BOARD July 23, 1985 The meeting of the Cape Girardeau Municipal Golf Course Advisory Board was held on July 23, 1985 at the Arena Building, Present: Tony Sebeck, Chairman Leroy Coryea, Supt. of Golf Liz Gerecke, Board Member Peggy Barringer, Acting Park Supt. Paul Bray, Board Member Marcia Stone, Recording Secretary Tony Sebeck opened the meeting calling for any old business Leroy Coryea reported on the Cape J. C. Municipal Tournament that was held in June. The committee had estimated 70 teams entering the tournament. They only had 52 entries. Majority of the teams were from our wn club. We had 8 or 9 teams from other areas. Overall look at the tournament, we lost approximately $1,500 by closing the course for that weekend. Regular weekend play would have surpassed the revenue made from the tournament. General consensus ofthe Board that they will probably not have the tournament next year. It will be discussed again later in the year. The monthly reports were handed out for the month of May and June. Attendance has been excellant even with the extreme hot weather. The revenue for the month of June 1985 was $31,007 compared to June 1984 of $30,320. Leroy informed the members of the Board that the USGA representa- tive will be at the golf course August 1 at 8 a.m. All Board Members are invited to attend to ask any question that they might have. Leroy reported that they now have 36 golf carts running most of the time, but is concerned to how long they might last. We have 20 -1978 Pargo battery golf carts, 10-1979 Melox battery golf carts and 9- 1980 gas carts. All of which have exceeding the average life of a commercial cart. The mowing equipment at the course is showing a lot of age also. The Greensmower works 7 days a week, 1978 model. Average life 6-8 years. They have another greensmower that they are using for a tee and apron mower that works 5 days a week, model 1976. Also has a 1967 truckster and 1975 cushman. Chairman Tony Sebek stated that this needs to be discussed with all members of the Board present. This will be listed on the agenda for the next meeting. Also, at the next meeting, discus- sion of forming sub -committees will be brought up. The next s heduled meeting is for August 20, 12 noon at the Arena Building. Respectfully submitted, Marcia Stone CAPE JAYCEE MUNICIPAL GOLF COURSE ADVISORY BOARD SEPTEMBER 24, 1985 The luncheon meeting of the Cape Girardeau Municipal Golf Course Advisory Board was held at 12 noon on September 24, 1985• Present: Tony Sebeck, Chairman Randy Vessell, John Baker, Vice -Chairman Gary Kern, Golf Course Architect Norman Robert, Board Member Leroy Coryea, Golf Course Superintendent Paul Bray, Board Member Stephen G. Bone, Director of Parks 6 Recr. Liz Gerecke, Board Member Curtis Smith, City Councilman Marcia Stone, Recording Secretary Tony Sebek opened the meeting with an introduction of Mr. Gary Kern, the Golf Course Architect. Mr. Kern presented a preliminary sketch on the fairway automated irri- gation system with double row fairway sprinkler. This system would have a total of 293 sprinkler heads plus the existing heads, One sprinkler head alone reaches 60-65 foot range, This system works very well with the two (2) existing pump stations, Lines can be interconnected, in case one pump is down, we can go on emergency, where one pump handles the whole course. Estimated cost will be pushing $157,000- $180,000 range. Next week, Mr, Kern will have a preliminary sketch on the fairway automated irrigation system with single row sprinklers. Which would be a less expensive way to go, but not as efficent. It has a larger head that reaches 80-85 foot range. It also would have a harder pressure. It would be feasible , however, to partial install line so that the second sprinkler head could be installed at a later time. Cost of each head is $100, plus approximately $100 labor. Discussion followed concerning the fairway correction and improvements that need to be done before the irrigation is put in. Mr. Kern, Leroy, and Steve Bone will be going over the different areas that need to be corrected and compiling a proposal on man hours, contract hours, and cost figures, that will be presented to the City Manager's Office for approval. These corrections will increase play and speed up play. Mr. Kern will have the preliminary sketches submitted to the City Manager's by October 10th and final drawings to go out for bid within 45 days following. There being no further business the meeting was adjourned. The next scheduled meeting will be held at the Arena Building on October 22. Respectfully submitted, Marcia Stone Recording Secretary CAPE JAYCEE MUNICIPAL GOLF COURSE ADVISORY BOARD OCTOBER 22. 1985 The luncheon meeting of the Cape Girardeau Municipal Golf Course Advisory Board was held at 12 noon on October 22, 1985. Present: John Baker, Vice Chairman Leroy Coryea, Golf Course Supt. Norman Robert, Board Member Steve Bone, Director of Parks & Rec. Pau]. Bray, Board Member Curtis Smith, City Councilman Liz Geracke, Board Member Marcia Stone, Recording Secretary John Baker opened the meeting with a report from Leroy Coryea. Leroy approached Coach Carroll Williams to be a pro -teacher for the Golf Course. He could work a total of 25 hours per week in May until the last week of August. His fee would be $2,250. ($5.00 an hour). His services would include: - 1. Group Lessons (Adult, Women, Youth) 2. Pro Shop Assistance A. Custom Club Fitting B. Ordering Equipment C. Tournaments - Conducting and assisting 3. Individual Private Lessons 1. Promote leagues and round robins A. Develop Format and promote B. Post results - encourage participation 5. Provide Club repair services A. Re -grip B. Re -shaft C. Re -finish 5. Additional services as deemed necessary All fees charges for group sessions will go to City. Indi- vidual lessons fee will go to Pro. Norman Robert made the motion that the Board initiate the program next summer. Paul Bray seconded the motion. Motion passed by the Board. Discussion followed concerning where the shelter was going to be placed that the Cape Jaycees designated $3,000 for. Decision was made that the shelter should be placed between the pro -shop and # 3 Green. Golf Course Board Minutes October 22, 1985 Page 2 Leroy presented the preliminary report on the Automatic Irri- gation System submitted to him by Gary Kern, the Golf Course Architect. The single row system's approximate cost would be $126, 849.17. The system has a bigger head which throws the water further and faster. With the type of clay and rock soil that we have the water would not have a chance to absorb into the ground as well. This single row system was placed in Jefferson City and they wish now they could change over to the double row, because they were dissatisfied. The double row has two small heads which lets the ground absorb the water better. The cost for the double row system would be approximately $155,482.33. Certain factors could reduce this cost by allowing the golf course employees to install the pipe. The automation would still have to be made by the contractor. This would reduce the installation cost, which is now approximately 40% of the over all cost. And the sprinkler heads on the par three holes may be temporary eliminated with provisions for future installation; interim fairway irrigation could be accomplished with one quick coupling valve. This item would reduce the system cost by over $2,500.00. The Board doesn't feel this cost saving, would be worth the loss in the system. Liz Gerecke made the motion that the City go ahead with double row fairway system. Norman Robert seconded the motion. Motion passed unanimously by the Board. The next order of business was the two Board Members whose terms will expire on November 12. (John Baker and Liz Gerecke) Norman Robert made the motion to re -appoint John Baker and Liz Gerecke to the Board. Paul Bray second the motion. Motion passed by the Board. Norman Robert and the Board congratulated Leroy and Steve on the amazing improvements on the land excavation in the past couple of weeks at the course. There being no further business, the meeting was adjourned. Respectfully submitted, Marcia Stone Recording Secretary CAPE JAYCEE MUNICIPAL GOLF COURSE ADVISORY BOARD NOVEMBER 26. 1985 The luncheon meeting of the Cape Girardeau Municipal Golf Course Advisory Board was held at 12 noon on November 26, 1985. Present: Tony Sebek, Chairman Norman Robert, Board Member Paul Bray, Board Member Leroy Coryea, Golf Superintendent Steve Bone, Director Parks 6 Recr. Marcia Stone, Secretary Don Strohmeyer, Citv Councilman Curtis Smith, City Councilman The minutes of the October meeting were approved. Chairman Sebek opened the meeting with a report from Leroy Coryea. Leroy reported that Gary Kern, the Golf Course Architect, will have the irrigation proposal into the City Administration office some time in December. It should be ready for the bid format on January 1. The proposal is being built around the double row irrigation system as recommended by the Board. Tony Sebek reported that businessman, John Schmoll, from S. E. Golf Discount, approached him with an offer to set up a display and salesman at the Course. Tony will have Mr. Schmoll submit a written proposal to the Parks and Recreation Department for review, along with the proposal already submitted by Coach Carroll Williams. Chairman Sebek reported of a problem that has been growing at the Course. There has been a couple of members of the Course that have been interfering with the play of other golfers while they search the grounds for golf balls that they can resale. After much discus- sion, it was decided that Chairman Sebek draft a letter informing the gentlemen that they are causing a problem and request that they refrain from their ball searching for profit. If the problem still persists, then the City will take legal action. Leroy mentioned that he now has a list of 16 people that are willing to jointly build a cart facility on the course, or would like for the City to build so they could use on a rental basis. Leroy sug- gested a pole barn 20 ft. x 100 ft. with 8 ft. stalls that could hold up to 29 private carts. The election of officers was next on the agenda. Norman Robert made the motion that Tony Sebek be re -appointed as Chairman. Paul Bray seconded the motion. Motion passed. Norman Robert then made the motion that John Baker retain his appointment as Vice -Chairman. Paul Bray seconded the motion. Motion passed. Steve Bone presented the gift catalog that the City Manager's Office prepared and the proposed additions that Steve felt should be included. Golf Course Board Minutes November 26, 1985 Page 2 Steve Bone then reported on the new shelter for the Golf Course. Details are being worked out with a few minor changes so that all the new shelters within the City will be uniform with each other. Since the next scheduled meeting is on Christmas Eve, It has been decided to set the next Golf Course Advisory Board meeting for December 17, 1985. There being no further business, the meeting was adjourned. Respectfully submitted, Marcia Stone Secretary CAPE JAYCEE MUNICIPAL GOLF COURSEJ��/}f ADVISORY BOARD DECEMBER 17, 1985 The luncheon meeting of the Cape Girardeau Municipal Golf Course Advisory Board was held at 12 noon on December 17,1985. Present: Tony Sebek, Chairman Leroy Coryea, Golf Superintendent John Baker,III, Vice -Chairman Steve Bone, Director, Parks & Rear. Paul Bray, Board Member Marcia Stone, Secretary Liz Gerecke, Board Member Hap Logsdon, Guest Marvin Fitzpatrick, Guest The minutes of the November meeting were approved as mailed. Tony Sebek opened the meeting with an introduction of our guest; Hap Logsdon and Marvin Fitzpatrick, representatives from a group requesting a golf cart shed to be located on the calf course. Mr. Logsdon informed the Board that they would like to request'. a 18 x 48 ft. building to store their carts. Each stall would be 7 x 9 ft with gravel floor and gravel parking. There would be 24 stalls. They now have 17 committments on their list of people that will jointly fund the building. An example of cost and arrangements were as follows: 1. Approximate cost of metal building $8,500.00 2. They would pay rent to the city individually estimated rental of $ 10.00 each month. Of which the first three year's rent would be paid up front (approximately $360 a piece) x 24 renters would be $8,640.00 3. After the first three years' rent is waived. The individuals would resume their monthly payment. All of the above cost figures would be determined by the final negotiations approved by the city and renters. The cart shed would be the property of the city's. The location and type of building would have to be approved by the City. Mr. Logsdon informed the Board that they would need an answer as soon as possible, if the project would be feasible within the next several months. Their present rent is due on January 31 for the entire year. Paul Bray made the motion that the Board approve the concept subject to working out final arrangements with the City. 1. This is for the people that has been playing daily for years. 2. These individuals already have their own carts and pay the fees required. Due to the fact that we do not have enough carts to rent out , we are not jeopardizing the city in anyway. John Baker made an ammendment to the motion stating that the cart shed should be made for only 24 stalls, so no other people will be encouraged to buy their own carts. Liz Gerecke seconded the motion. Motion passed unanimously. OLD BUSINESS Tony Sebek presented to the Board a rough draft letter that He will be sending to a couple golfers ,he have been distracting regular golf play while they have been searching for golf balls in which they used for resale. The Board approved the letter to be typed and mailed out accordingly to the individuals in concern. NEW BUSINESS Tony Sebek presented a name, Gary E. Miller, Probation and Parole representive that contacted him about using youth for maintenance personnel on the golf course. The Five- Year Capitol Improvement Budget was next on the agenda. The Board decided to retain the current list of improvements with an addition making No. 5-16 a Master Con- cept plan. Then the Storage Building and Club House would be No. 5-17 and 5-18. Steve Bone reported that they have just hired a new contrac- tor to finish the lake at the Golf Course. Potashnick Co. is replacing the Jim Goggins Company. There being no further business, the meeting was adjourned. Respectfully submitted, Marcia Stone, Secretary