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HomeMy WebLinkAbout2018CITY of CAPE GIRARDEAU (DRAFT) PARKS S RECREATION DEPARTMENT Parks and Recreation Advisory Board Meeting Monday, January 9, 2018 The Parks and Recreation Advisory Board met for their regular meeting January 9, 2018 at Osage Centre at 5:30 p.m. Board Members Present: Staff Present: Percy Huston, Chairman Julia Jones, Director of Parks and Recreation Tracey Glenn, Board Member Penny Williams, Recreation Division Manager Ken Stilson, Board Member Scott Williams, Recreation Division Manager Phil Cantoni, Board Member Brock Davis, Parks Division Manager David Cantrell, Board Member Kaed Horrell, Asst. Recreation Division Manager Bob Fox, Councilman Stacey Welter, Administrative Coordinator Absent: Bari Neff, Daniel Presson, Pete Frazier, Kevin Noel, Craig Billmeyer, Roger Hudson 1. WELCOME / INTRODUCTIONS Chairman Huston called the meeting to order. 2. OLD BUSINESS: A. Approval Of Minutes: Chairman Huston deferred the approval of December minutes to the next meeting. There was not enough members for a quorum. B. Next Steps: Discussion on PRS2/Projects and Public Meetings i. Director Jones handed out a spreadsheet of PRS 2 projects. PRS 2 Committee member Tracey Glenn gave a brief update on the campaign. The committee is now holding regular meetings. Some of the members met with Jim Riley, who has agreed to help with the marketing aspect of the campaign. The Yes April 3rtl pack has been formed. Currently the committee is asking for donors to help support the campaign. They are also working on the list of yes voters. It is critical to actually get people out to vote. 3. NEW BUSINESS A. Cardinals Caravan—January 15 i. Division Manager Penny Williams reported that the event will be held next Monday at 4:30pm. If anyone would like to volunteer at the event, please let Penny know. B. Celebration of Youth Sports Awards Banquet —January 26" I. Division Manager Scott Williams reported that the event will be held Friday, January 26`n Tickets are currently on sale now. The keynote speaker will be Julie Yankus, the volleyball coach at SEMO. This is their first female speaker. Scott will contact you directly if you will be speaking that night. Currently the date still conflicts with the Chamber event, but they will take a look at moving it next year. 4. REPORTS A. Parks and Recreation Project Updates i. Parks Division Manager Brock Davis reported that his staff is working on outdoor projects when the weather allows. Arena Shelter #2 is complete and next they will be working on the playground. They have secured an electrical contractor for Cape Rock Park and will begin on that project soon. They are currently in the planning stages of Capaha Phase 2. This phase will include renovation to Shelter 41, a splash pad, and a new restroom. B. Golf Course Advisory Board i. Manager Davis reported Cody Hinkebein has been hired as the new golf course manager. C. Tree Advisory Board i. Craig Billmeyer reported that the board did not meet and there was no report. D. Red House Interpretive Center Committee I. Director Jones reported that the board is working on updating the website and soliciting sponsors to help fund the Red House. E. Parks and Recreation Foundation i. Division Manager Williams report that the board met last Thursday. At that meeting they reviewed the midyear report. Spaghetti Day was a huge success with over $30,000 in total revenue which was a record. They also voted on new board members and elected Tyler Cuba and Aaron Panton. The board will meet again in April. F. Council Report i. Councilman Fox reported that they passed a resolution to allow MODOT to change the City of Cape signs to include Central Tiger State Swim Team Champions. He also sadly reported that former council woman Loretta Schneider had passed away. G. Monthly Staff Report/Calendar Update i. Staff briefs were handed out to board members to review. Mr. Williams reported on the upcoming events. 5. OTHER BUSINESS A. Next Board Meeting The next board meeting is scheduled for Monday February 12th. 6. ADJOURNMENT There being no further business, the meeting was adjourned with a motion from Philip Cantoni and seconded by David Cantrell. Motion passed. Meeting adjourned. Submitted by: Stacey Welter, Administrative Coordinator CITY (DRAFT) CAPE GIRARDEAU PARKS G RECREATION DEPARTMENT Parks and Recreation Advisory Board Meeting Monday, March 12, 2018 The Parks and Recreation Advisory Board met for their regular meeting March 12, 2018 at Osage Centre at S:30 p.m. Board Members Present: Percy Huston, Chairman Bari Neff, Vice Chair Tracey Glenn, Board Member Ken Stilson, Board Member Phil Cantoni, Board Member Daniel Presson, Board Member David Cantrell, Board Member Pete Frazier, Board Member Kevin Noel, Board Member, Roger Hudson, Board Member Absent: Craig Billmeyer 1. WELCOME/ INTRODUCTIONS Chairman Huston called the meeting to order. Staff Present: Julia Jones, Director of Parks and Recreation Penny Williams, Recreation Division Manager Scott Williams, Recreation Division Manager Brock Davis, Parks Division Manager Kaed Hornell, Asst. Recreation Division Manager Stacey Welter, Administrative Coordinator 2. OLD BUSINESS: A. Approval Of Minutes: Chairman Huston asked for the approval of the minutes from February 12, 2018. Kevin Noel made a motion, seconded by Daniel Presson. All approved. Motion passed. B. Next Steps: Discussion on PRS2/Projects and Public Meetings i. Committee Co -Chair Tracey Glenn reported that the Go Meeting was a success with 92 people in attendance. At the meeting they gave out T -Shirts and people signed up for rolls. She asked for all board members to tell their friends to get out and vote. If someone needs to vote absentee, they can do that up until the day before the event. They can do it in person or send it in the mail. Jim Riley and his team have done a phenomenal job with the marketing. There are more speaking engagements that will be occurring in the coming weeks. 3. NEW BUSINESS A. Cape Splash Pump Room Repairs i. Recreation Division Manager Penny Williams reported that the roof has been totally removed and replaced. The pool company will be coming in soon to replace the pump. So far everything is going as scheduled. The new pump will work more efficiently than the previous one. B. Friends of the Parks Day/ Great Cape Clean Up i. Division Manager Brock Davis handed the flyer out to the board. The event will be on April 21". If anyone wants to volunteer please call the office to sign up. Come out to the event that the event and lend a hand. Everyone who volunteers gets lunch and a free t -shirt. C. Movies in the Park i. Division Manager Penny Williams announced that the Parks and Recreation department is teaming up with the Arts Council have movies in our park. They will be held four Fridays in July at Capaha Park. The movies will be family friendly. There will also be food trucks there along with some other vendors. All of the equipment will be rented from a company. The event will be free of charge 4. REPORTS A. Parks and Recreation Project Updates i. Parks Division Manager Brock Davis handed out an example of what the splash pad will look like at Capaha Park. The area will be fenced of and will have places for benches as well. The skate park is ready to go, turnkey, they just need to get approval from City Council. Currently the restrooms in some of the parks are locked because of vandalism. The Cape Rock electricity project in underway. Manager Williams reported that the rugby fields are going to be moved to Shawnee football fields, which they are happy about. B. Golf Course Advisory Board i. Manager Davis that the staff is getting ready for the busy season. They will put chemicals down as soon as it gets warm enough. C. Tree Advisory Board i. Manager Davis reported that some members went on a tour with Engineering to look at the trees they want to take down. They determined that the trees will need to be removed for safety reasons but they will replant when the project is complete. D. Red House Interpretive Center Committee L Daniel Preston reported that the docents were getting ready for their season to open. E. Parks and Recreation Foundation i. Bari Neff reported on the membership program. She handed out brochures for the board members take with them. Everyone needs to help sell memberships. The finance committee will be meeting in April to talk about the budget. F. Council Report i. Councilman Fox had nothing to report. G. Monthly Staff Report/Calendar Update i. Staff briefs were handed out to board members to review. Mrs. Williams reported on the upcoming events. The Father Daughter Dance had over 800 in attendance. The Mother Son Game Night was very successful with 600 people in attendance. Both the Shawnee Sports Complex and The Sportsplex have big years coming up with their entire scheduled tournament. The Sportsplex was just awarded 2 awards for its outstanding structure and functionality. S. OTHER BUSINESS A. Next Board Meeting The next board meeting is scheduled for Monday April 91h 2018. ADJOURNMENT CITY (DRAFT) CAPE GIRARDEAU PARKS 6 RECREATION DEPARTMENT Parks and Recreation Advisory Board Meeting Monday, April 9, 2018 The Parks and Recreation Advisory Board met for their regular meeting April 9, 2018 at Osage Centre at 5:30 p.m. Board Members Present: Percy Huston, Chairman Daniel Presson, Vice Chair Bari Neff, Secretary Ken Stilson, Board Member Phil Cantoni, Board Member Tracey Glenn, Board Member David Cantrell, Board Member Pete Frazier, Board Member Kevin Noel, Board Member, Roger Hudson, Board Member Craig Billmeyer, Board Member Absent: Staff Present: Julia Jones, Director of Parks and Recreation Penny Williams, Recreation Division Manager Scott Williams, Recreation Division Manager Brock Davis, Parks Division Manager Kaed Harrell, Asst. Recreation Division Manager Stacey Welter, Administrative Coordinator 1. WELCOME / INTRODUCTIONS Chairman Huston called the meeting to order and began by stating that the PRS 2 Tax had passed with flying colors. Director Jones reported that all involved did an incredible job, especially the committee. 2. OLD BUSINESS: A. Approval Of Minutes: Chairman Huston asked for the approval of the minutes from March 12, 2018. Dave Cantrell made a motion, seconded by Phil Cantoni. All approved. Motion passed. Next Steps: Discussion on PRS2/Projects and Public Meetings i. Director Jones began by reporting that she had met with Mr. Meyer that day. They will be running numbers for projection revenue. This time around there will be more cash flow and less bonding, however some bonding will still need to occur. The indoor aquatics facility still has unanswered questions. The process of finding a location and additional funding sources will occur in the coming months. Mr. Huston thinks it will be very important to keep the stakeholders in the loop. Mrs. Glenn thinks it would be a good idea to meet with the stakeholder group before any consultants. That group needs to be heard and it would be best to keep everything as transparent as possible. Mrs. Glenn also informed the group that a letter to the editor will be sent soon and it will have the list of donors on it to say thank you. Jordan will be updating the website and facebook page to say thank you as well. C. Cape Splash Pump Room Repairs i. Recreation Division Manager Penny Williams reported that everything is in progress. Currently they are working on insulation and electric. They are planning on opening as planned. Cape PD caught the guy who set the fire. D. Skate Park Update i. Parks Division Manager Brock Davis reported that they will read the last reading of the resolution at the next council meeting. Once everything is finalized they will start construction. 3. NEW BUSINESS A. Friends of the Parks Day/ Great Cape Clean Up Division Manager Brock Davis reminded the board that the event will be held on April 21" with registration starting at 8:30am. If anyone would like to volunteer for the event please let us know. B. Movies in the Park i. Division Manager Penny Williams announced that the Parks and Recreation department is teaming up with the Arts Council have movies in our park. They will be held four Fridays in July at Capaha Park. The movies will be Sing, Grease, Beauty and the Beast, and Moana. There will also be food trucks there along with some other vendors. All of the equipment will be rented from a company. The event will be free of charge. C. New Park Board Member i. Director Jones reported that as a result of the election, there is a spot open for Dan Pressor's position. Mayor Fox would like to keep Dan and the liaison. Due to the importance of the selection of board members, the board would like to hold off another month before they vote. Mrs. Jones then reported to the board each member that has submitted an application thus far. If a board member has someone else in mind that has not submitted an application, she encouraged them to do so before the next meeting. 4. REPORTS A. Parks and Recreation Project Updates i. Parks Division Manager Brock Davis reported that they are working on plans for Capaha Ph. 2, and finishing up projects in Arena Park. B. Golf Course Advisory Board i. Manager Davis reported that the crews were working on the greens and storm water issues. C. Tree Advisory Board i. Craig Billmeyer reported that the board met for Arbor Day where they planted 7 trees at Shawnee Park Sports Complex. D. Red House Interpretive Center Committee i. Director Jones reported that they were getting ready to open for the season. She also reported that a woman donated paintings of Lewis Lorimier and they are on their way from Texas. E. Parks and Recreation Foundation i. Bari Neff reported on the membership program. She handed out brochures for the board members take with them. Everyone needs to help sell memberships. The finance committee will be meeting in two weeks to talk about the budget. F. Council Report i. None G. Monthly Staff Report/Calendar Update L Staff briefs were handed out to board members to review. Mrs. Williams reported on the upcoming events. The RCA Long Course Meet went really well. The SportsPlex Calendar has almost every weekend booked. Special Olympics hosted their spring games with 300 athletes in attendance. ii. Director Jones also reported that the new Broadway Sculptures are going up on Thursday, the Budweiser Clydesdales were at Arena, and the new Play Cape Magazine will be out in April. 5. OTHER BUSINESS A. Next Board Meeting The next board meeting is scheduled for Monday May 14`" 2018. 6. ADJOURNMENT There being no further business, the meeting was adjourned with a motion from Bari Neff and seconded by Tracey Glenn. Motion passed. Meeting adjourned. Submitted by: Stacey Welter, Administrative Coordinator CITY Ot CAPE GIRARDEAU (DRAFT) PARKS 6 RECREATION DEPARTMENT Parks and Recreation Advisory Board Meeting Monday, May 14, 2018 The Parks and Recreation Advisory Board met for their regular meeting May 14, 2018 at Osage Centre at 5:30 p.m. Board Members Present: Staff Present: Percy Huston, Chairman Julia Jones, Director of Parks and Recreation Roger Hudson, Vice Chairman Penny Williams, Recreation Division Manager Bari Neff, Secretary Scott Williams, Recreation Division Manager Ken Stilson, Board Member Brock Davis, Parks Division Manager Phil Cantoni, Board Member Kaed Horrell, Asst. Recreation Division Manager Tracey Glenn, Board Member Stacey Welter, Administrative Coordinator David Cantrell, Board Member Pete Frazier, Board Member Kevin Noel, Board Member, Craig Billmeyer, Board Member Daniel Presson, Council Liaison Absent: 1. WELCOME/ INTRODUCTIONS Chairman Huston called the meeting to order. 2. OLD BUSINESS: A. Approval Of Minutes: Chairman Huston asked for the approval of the minutes from April 9, 2018. Craig Billmeyer made a motion, seconded by Tracey Glenn. All approved. Motion passed. Next Steps: Overview / Discussion on PR52 Initiative i. Director Jones began by stating that the tax money will start collecting in January 2019. She mentioned that the plans for Canaha Park are being discussed now. The prospect league is pushing renovations forward by contributing to some projects. Phil Cantom had questions about an article that was printed on the Capaha renovations. He said it was misleading. Julia will look up the article and forward out to everyone. Director Jones confirmed that the PRS2 money will go towards the lights, restroom/concession stand and the surrounding fence. The grandstands may be improved by the prospect league. Currently they are devising a committee to decide on the details. They will also be hiring a consultant. Tracey thinks it's important for the committee members to meet before they meet with the consultant. Tracey also wanted to know what will happen with the bubble before the new pool is built. Director Jones informed her they there are plans to improve the pump system, deck lighting, and repainting. The rest of the projects are being looked at and a time frame will be laid out for them. Once Julia receives more information she will inform the board. C. Cape Splash Pump Room Repairs i. Recreation Division Manager Penny Williams reported that they turned the pump system on last week and everything is running smoothly. Everything is on schedule to open Memorial Day weekend. 3. NEW BUSINESS A. Friends of the Parks Day/ Great Cape Clean Up i. Division Manager Brock Davis reported that the event was a huge success. There were 452 volunteers, 62 bags of trash picked up, 1000 flowers and 20 trees planted, and 3 miles of the Cape La Croix Creek cleaned up. He thanked everyone for their help. All went well 8. New Park Board Member Recommendation i. Director Jones handed out ballots for the voting on anew board member. Candidates include Beverly Evans, Jeff Green, Brian Allerding, Wesley Cox, and George Gasser. The board members informed each other about the candidates if they knew of them and then they voted. Chairman Huston also informed the board that in October two of the committee members would be terming out which would mean they will need two more members. He would like for everyone to start thinking of recommendation now. After the votes were tallied, it was determined that Beverly Evans would be the newest board member. C. Selection of Vice Chair of the Parks and Recreation Advisory Board i. Director Jones reported that because Daniel Presson was now the council liaison, he could no longer serve as the vice chair. Bari Neff made a motion to nominate Roger Hudson as vice chair. Craig Billmeyer seconded the motion. Motion passed. D. Appointment of new Red House Liaison i. Item is tabled until the next meeting. G. Guest Speaker Partnership at Nature Center i. Director Jones informed the board that parks and recreation would be partnering with the MO. Running Company and the Dept. of Conservation to bring in guest speaker Jennifer Far Davis. She holds the record for hiking the Appalachian Trail the fastest. She will lecture about health and fitness, and then they will go on a short hike. Mrs. Jones said the department would be working on more collaborations with other entities. 4. REPORTS A. Parks and Recreation Project Updates i. Parks Division Manager Brock Davis reported that they are working on plans for Cabana Ph. 2, and finishing up projects in Arena Park. They playground is currently going up and asphalt is being poured around the new restroom. Brock is working with Engineering Dept. on the logistics of the skate park. They will get started either in June or September, depending on the company's schedule. B. Golf Course Advisory Board i. Manager Davis reported that the crews were working on the greens and storm water issues. There is a gentleman interested in purchasing 14 acres behind whole 18. The land is land locked and is adjacent to the gentleman's property. C. Tree Advisory Board i. Craig Billmeyer reported that they did not meet. D. Red House Interpretive Center Committee L Director Jones reported that a woman donated paintings of Lewis Lorimier and they have arrived. They are beautiful and said to be $3000.00 in value. E. Parks and Recreation Foundation L Bari Neff reported that Bike to Work and School Day will be held this Friday and a great event for people to volunteer. She also reported that the City to City Run will be held May 6"i, and Global Running Day is June 6ih. Aaron Panton and Tyler Cuba are the newest board members. E. Council Report i. Mr. Presson reported that he is still getting his bearings with starting his new position. They will be looking at the budget this week. Ryan Essex was selected as the newest councilman. G. Monthly Staff Report/Calendar Update i. Staff briefs were handed out to board members to review. Mrs. Williams reported on the upcoming events. ii. Director Jones also reported that she was hosting a PRS 2 celebration at her house May 22ntl and all were invited to come. S. OTHER BUSINESS A. Next Board Meeting The next board meeting is scheduled for Monday June 11" 2018. 6. ADJOURNMENT There being no further business, the meeting was adjourned with a motion from Bari Neff and seconded by Ken Stilson. Motion passed. Meeting adjourned. Submitted by: Bari Neff, Secretary CITY Of CAPE GIRARDEAU PARKS 6 RECREATION DEPARTMENT (DRAFT) Parks and Recreation Advisory Board Meeting Monday, June 11, 2018 The Parks and Recreation Advisory Board met for their regular meeting lune 11, 2018 at Osage Centre at 5:30 p.m. Board Members Present: Percy Huston, Chairman Roger Hudson, Vice Chairman Bari Neff, Secretary Kenn Stilson, Board Member Craig Billmeyer, Board Member Tracey Glenn, Board Member David Cantrell, Board Member Pete Frazier, Board Member Craig Billmeyer, Board Member Absent: Phil Cantoni, Kevin Noel, Daniel Presson Staff Present: Julia Jones, Director of Parks and Recreation Penny Williams, Recreation Division Manager Scott Williams, Recreation Division Manager Brock Davis, Parks Division Manager Kaed Harrell, Asst. Recreation Division Manager Stacey Welter, Administrative Coordinator 1. WELCOME/ INTRODUCTIONS Chairman Huston called the meeting to order. He welcome newest board member Beverly Evans back to the board. Everyone introduced themselves to her and she told about her background. 2. OLD BUSINESS: A. Approval Of Minutes: Chairman Huston asked for the approval of the minutes from May 14, 2018. Dave Cantrell made a motion, seconded by Tracey Glenn. All approved. Motion passed. B. Next Steps: Overview / Discussion on PRS2 Initiative I, Director Jones began by stating that an analysis of future sales tax income was done and it is showing to be flat. She also stated that there is an indication that interest rates will go up. If trends continue like this funds will be tight. Director Jones informed the board that the Arena Stormwater project was approved to start immediately. An RFP could go out for this project this fall. They are hoping to have the project completed by March of 2019. The plan is to strategically place 2 box culverts within the park. Once this project is complete they could move forward with Arena Park renovations. ii. The aquatics committee has been formed and will start meeting next month. The plan is to hire a consultant to guide the process. The meetings will be opened to the public. Once they have gone through a vetting process, a recommendation from the committee would go to the city council and school board. Council will make the final decision. The school board would then need to pass a tax to help fund the aquatics center. The committee list includes: Neil Glass, Kyle McDonald, Clayton Hams, Mayor Fox, Scott Meyer, and Kathy Bertrand. Board Member Tracey Glenn asked if the committee would be adding any additional members. Director Jones said they would not be adding any new members at this time. She stated that there would be presentations given to focus groups. Chairman Huston thinks there may be a problem with how people will perceive this process without including other entities outside of Cape Public School and the City of Cape. Board member Craig Billmeyer stated that the process for the SportsPlex went very well and he has the same expectations for this process for an Aquatics Center. iii. Director Jones wanted to reiterate that the PRS2 plans that were established before the prospect league entered into the picture still stand. The only difference is that the plans will be moved forward to complete the projects sooner. She informed the board that they were meeting with the University tomorrow and that they are moving forward in a positive direction. 3. NEW BUSINESS A. Appointment of a new Red House Liaison i. Tabled for the next meeting. B. July is Parks and Recreation Month I . Division Manager Penny Williams reported that the theme this year is "A lifetime of discovery". She handed out the July calendar to the board. July 2"d is the proclamation signing at the council meeting. She encouraged any who could to attend. July 4" is the Great American Fourth of July Celebration at Arena Park. Movie in the Parks would begin July 6th. They will have food trucks there for vending. Parks and Rec Day is July 11`h. Director Jones told the board that they have painted rocks that they would be hiding. When someone finds a rock they can turn it in to redeem a pass to Cape Splash. 4. REPORTS A. Parks and Recreation Project Updates i. Parks Division Manager Brock Davis reported that they are finalizing the insurance for the Skate Park. ARC will be sending a schedule and are hoping to start as soon as possible. Capaha Phase 2 and Ballfield renovations are under way. They are tweaking the splash pad plans, and the plans for the restroom. The playground at Arena Park is nearing completion. The parks crew will be assisting with the Cary Flanagan Umpire Shelter at SPSC starting next week. B. Golf Course Advisory Board i. Manager Davis reported that the crews were working on the greens and storm water issues. The turf is looking great with the hot weather. C. Tree Advisory Board i. Craig Billmeyer reported that the board reviewed the commemorative tree program at the last meeting. They are updating the program and increasing the price to $350.00 due to an increase in supply costs. The tree list will probably change to only include native trees. The planting months would be from October—April. They are going to add that the program is a 501c3. They will add to the flyer that someone could adopt an existing tree vs. planting a new tree. They discussed tree mitigation. Potentially mitigating funds to replant trees that they have to remove. D. Red House Interpretive Center Committee i. Director Jones reported that the committee is discussing new ideas to bring in revenue for the Red House. They are exploring the idea of a Heritage and Home Tour. New member Christy Mershon has brought new life back into the group with great ideas. She leads the Friday the 13°i walking tour in Old Lorimier Cemetery which gives funds to the Red House. E. Parks and Recreation Foundation L Bari Neff reported that Bike to Work and School Day had over 30 people attend even with the rain, and she reported Global Running had over 100 people in attendance. E. Council Report i. Mr, Presson was not present. No report. G. Monthly Staff Report/Calendar Update i. Staff briefs were handed out to board members to review. Mrs. Williams reported on the upcoming events. All involved with getting Cape Splash ready after the fire were recognized at the city council meeting. Opening weekend at Cape Splash raised $33,000 in revenue. On that same weekend the SportsPlex, Golf Course and Shawnee Sports Complex also had huge tournaments. Youth Catch and Release was a success with an increase in participants from last year. The SportsPlex calendar is looking very promising for the next year with booking outside tournaments. Their budget expenses are showing less than projected which will close the gap to breaking even sooner. S. OTHER BUSINESS A. Next Board Meeting The next board meeting is scheduled for Monday July 91h 2018, 6. ADJOURNMENT There being no further business, the meeting was adjourned with a motion from Tracey Glenn and seconded by Beverly Evans. Motion passed. Meeting adjourned. Submitted by: Bari Neff, Secretary CITY (DRAFT) CAPE GIRARDEAU PARKS & RECREATION DEPARTMENT Parks and Recreation Advisory Board Meeting Monday, September 30, 2018 The Parks and Recreation Advisory Board held their regular meeting on September 10, 2018, at 5:30 p.m. at the Osage Centre. Board Members Present: Percy Huston, Chairman Roger Hudson, Vice Chairman Bari Neff, Secretary Craig Billmeyer, Board Member David Cantrell, Board Member Tracey Glenn, Board Member Kevin Noel, Board Member Beverly Evans, Board Member Kenneth Stilson, Board Member Anne Dohogne, Board Member Dan Presson, Councilman Liaison Absent: Pete Frazier, Board Member Staff Present: Julia Jones, Director of Parks and Recreation Penny Williams, Recreation Division Manager Scott Williams, Recreation Division Manager Brock Davis, Parks Division Manager Diane Boyer, Administrative Secretary 1. WELCOME/ INTRODUCTIONS Chairman Huston called the meeting to order and welcomed new board member, Anne Dohogne. OLD BUSINESS A. Approval Of Minutes Chairman Huston asked for the approval of the minutes from August 13, 2018. Tracey Glenn proposed clarifying the last sentence in 3A under New Business to read, "The board voted to recommend Anne Dohogne to City Council to be the newest board member". The board agreed. Tracey made a motion, seconded by Roger Hudson to approve the minutes as amended. All approved. Motion passed. B. Aquatics Facility Committee Update Director Jones reported that the committee has received RFPs from companies interested in being the consultant on the project. At their last meeting, the committee narrowed those down to three. These three will present their proposals beginning tomorrow. The first presentation will begin at 1:00 p.m. and the final two will be on Wednesday beginning at 1:00 p.m. These presentations will be open to the public and held at the Cape Girardeau SportsPlex. The committee will then recommend the consultant to the City Council and the council will make the final decision. 3. NEW BUSINESS A. Tree Board Liaison Director Jones brought to the board's attention that Craig Billmeyer will be terming out in October leaving a critical opening. He is the current Parks and Recreation Advisory Board/Tree Advisory Board liaison. Director Jones asked the board to consider this opening and make their recommendation at the next meeting. She would like to have the opening filled by November. B. New Board Appointment Chairman Huston reiterated Craig Billmeyer and Bari Neff will both be terming out in October. At next month's meeting, the board will review the candidates applications and vote on the two recommendations to be made to the City Council for appointment. Parks and Rec Ordinance Review Director Jones asked the board to review the current code of ordinances. Since various sections of Chapter 18 Parks and Recreation are outdated, the board may need to re -write some of those ordinances. She asked the board to look at other cities and compare our ordinance with their Parks and Recreation ordinances. Director Jones suggested forming a sub -committee that would make recommendations to the board. After those changes are made, the ordinance would go through legal review. After returning from legal, the board would make any final revisions and present the ordinance to the City Council for final review and approval. David Cantrell said he would be happy to head the sub -committee. Chairman Huston thanked David and will ask for additional volunteers at the next meeting. 4. REPORTS A. Parks and Recreation Project Updates i. Arena Park Ditch Project- Parks Division Manager Brock Davis reported that this project will start in November. The culvert has been ordered. The project will start in the ditch on Optimist Drive near the Quonset Hut in Arena Park and go passed Field #7 to the Cape LaCroix Creek. It will not go under any fields nor tear up the road. ii. Capaha Phase 2 and Ballfields— Mr. Davis reported Parks Maintenance started excavating the old wading pool at Capaha Park. Shelter#1 will be renovated to match Shelter #3. There will be a new restroom, sidewalks and splash pad installed this coming spring. Director Jones reported they are getting close to the final design for the renovations the city is going to do for Capaha Ballfield. The upper area will become a pedestrian plaza. There will be new sidewalks and a handicap area. The first base side dugout will be lowered. This will be a design build project for 1.5 million. They would like to have the renovations completed before SEMO begins in February. B. Golf Course Advisory Board i. Parks Division Manager Davis reported Golf Maintenance is making some improvements to Hale #11 by moving the tee back and over to make it safer. There have been some improvements to the sandtrap in front of the green as well. This fall or spring they will set new turf on the fairways. C. Tree Advisory Board i. Craig Billmeyer reported the next Tree Advisory Board Meeting will be held on Monday, October 81h. D. Red House Interpretive Center Committee i. Director Jones reported the committee is working on gathering information for a Historic Homes Tour next June. They continue doing some repairs at the Red House and are working on the beehive oven. She reminded everyone that Heritage Days will be held Saturday, October 6', highlighting historic areas. E. Parks and Recreation Foundation L Recreation & Aquatics Division Manager Penny Williams invited everyone to Doggie Swim Day which will be held Sunday, September 23rtl, at Cape Splash. The fee is $8 per dog. Dogs 25 pounds or smaller will swim from 1:00 p.m. to 2:00 p.m. The larger dogs will swim from 2:30 p.m. to 3:30 p.m. Bari Neff reported there will be a Foundation Finance Committee Meeting on October 4" and a Foundation Meeting October 11". Spaghetti Day will be November S". She reminded the board that volunteers are needed and handed out packets for sponsorships. F. Council Report i. Councilman Presson conveyed since the County will be moving out of the Common Pleas Courthouse, the council had a unique opportunity to take a tour of the entire complex. The council is still deciding on the statue that will be placed at (vers Square. G. Monthly Staff Report/Calendar Update i. Staff briefs were handed out to board members to review. Recreation & Aquatics Division Manager Penny Williams reported on the upcoming events. H. Other Items i. Recreation Division Manager Scott Williams reported the Tournament Event Economic Impact Report has been updated. The title was changed, leagues were added and the impact levels were redefined. This report will go to City Council for approval within the next couple months. Chairman Huston reported they will start construction of the new Skate Park on September 18`". Director Jones recognized board member, Kenneth Stilson. His play received great notoriety. Kenneth has been inducted into his high school Hall of Fame and is the author of an Acting Book voted as the 91 Acting Textbook in the country. S. OTHER BUSINESS Director Jones mentioned the board will vote to recommend two new board members at the next meeting. A. Next Board Meeting The next board meeting is scheduled for Monday October 8", 2018, at the Osage Centre. ADJOURNMENT There being no further business, the meeting was adjourned with a motion from Tracey Glenn and seconded by Craig Billmeyer. Motion passed. Meeting adjourned. Submitted by: Bari Neff, Secretary CITY (DRAFT) CAPE GIRARDEAU PARKS 6 RECREATION DEPARTMENT Parks and Recreation Advisory Board Meeting Monday, October 8, 2018 The Parks and Recreation Advisory Board held their regular meeting on October 8, 2018, at 5:30 p.m. at the Osage Centre. Board Members Present: Percy Huston, Chairman Roger Hudson, Vice Chairman Bari Neff, Secretary Craig Billmeyer, Board Member David Cantrell, Board Member Tracey Glenn, Board Member Peter Frazier, Board Member Kevin Noel, Board Member Beverly Evans, Board Member Kenneth Stilson, Board Member Anne Dohogne, Board Member Dan Pressor, Councilman Liaison Absent: None Staff Present: Julia Jones, Director of Parks and Recreation Penny Williams, Recreation Division Manager Scott Williams, Recreation Division Manager Brock Davis, Parks Division Manager Stacey Welter, Administrative Secretary 1. WELCOME/ INTRODUCTIONS Chairman Huston called the meeting to order and welcomed new board member, Anne Dohogne. 2. OLD BUSINESS A. Approval Of Minutes Chairman Huston asked for the approval of the minutes from September 10, 2018. Tracey Glenn made a motion, seconded by Craig Billmeyer. Motion approved. B. Aquatics Facility Committee Update Director Jones reported that the aquatic consultant, OLC would be coming in tomorrow to go on tours of potential sites, visit with stakeholders, and meet with the committee. All meetings are opened to the public. During the committee meeting they will discuss the priorities for the facility. There will be a public survey created with questions about the facility and location. This survey will be posted to the website and printed off for anyone interested in filling it out. Director Jones informed the board of the potential locations. She also explained that Cape Public Schools would not be as involved with capitol funds if the pool was not located next to or on school property. The consultants will complete a matrix to determine what the best location would be. Tracey Glenn would like to make sure that the funding options for this project are being looked into by the consultants, to get the best facility possible. DirectorJones insured her that funding options would be explored. 3. NEW BUSINESS A. Tree Board Liaison Director Jones brought to the board's attention that Craig Billmeyer will be terming out in October leaving a the Tree Board Liaison position open. After discussion, Craig Billmeyer nominated Beverly Evans as the Tree Board Liaison. Kevin Noel seconded the motion. Motion passed. B. New Board Review/Recommendation Chairman Huston reiterated Craig Billmeyer and Bar! Neff are both terming out. Mr. Huston reviewed the board member applications and the board submitted a vote. The results showed that the board would recommend Gunnar Knudtson and Brad Labruyere as the next Park & Recreation Board Members. C. Spaghetti Day Details Recreation Manager Penny Williams reminded the board members to get their sponsorships into Stacey by November 150. Stacey sent the volunteer list around to the board members for them to sign up for the day. She also mentioned that if board members could bring a dessert for the day that would be much appreciated as well. D. November Meeting Date Conflict Director Jones informed the board that the next meeting falls on the Veteran's Day Holiday. She recommended that the meeting be moved to Tuesday, November 13'h. The board agreed with this change. E. Election of Board Officials Percy Huston and Roger Hutson have agreed to stay as Chair and Vice -Chair. Bari Neff made a motion to nominate Kenn Stilson to fill the position of Secretary. Kevin Noel seconded that motion. Motion approved. REPORTS A. Parks and Recreation Project Updates I . Skate Park— Parks Division Manager Brock Davis reported that the company is stationed and are working long hours to get everything accomplished. The ARC crew just finished a project from China, which shows they are a very credible group. They would like to have everything completed by Thanksgiving. The parks crew will dress up the grass areas around the concrete. They have also worked on repairing the Common Pleas gazebo roof. ii. Capaha Phase 2 and Ballfields— Director Jones reported that the homerun deck has been designed but they are still discussion who will be paying for it. SEMO has said they can't afford it. The homerun deck would cost approximately $185,000.00. It is up to the Catfish to come up with the funds. They also looked at lowering the dugouts, but that would be extremely costly. B. Golf Course Advisory Board i. Parks Division Manager Davis reported that they are still in summer mode with all the warm weather. C. Tree Advisory Board i. Craig Billmeyer reported that they met and had a tree identification session along the trail. After that they had their regular scheduled meeting. D. Red House Interpretive Center Committee i. Director Jones reported that Heritage Days was successful. Activities included kids games and tomahawk throwing. E. Parks and Recreation Foundation i. Mrs. Neff reiterated the need for help at Spaghetti Day. F. Council Report i. Councilman Presson reported that Missouri Park hosted an event that showed the movie Hocus Focus. There was a great turn out for the event lead by Christie Mershon. He also reported that there had been a lot of interesting conversation about the aquatic facility. G. Monthly Staff Report/Calendar Update i. Staff briefs were handed out to board members to review. Recreation & Aquatics Division Manager Penny Williams reported on the upcoming events. H. Other Items S. OTHER BUSINESS A. Next Board Meeting The next board meeting is scheduled for TUESDAY September 13ih, 2018, at the Osage Centre. ADJOURNMENT There being no further business, the meeting was adjourned with a motion from Tracey Glenn and seconded by Craig Billmeyer. Motion passed. Meeting adjourned. Submitted by: Bari Neff, Secretary CITY (DRAFT) CAPE GIRARDEAU PARKS 6 RECREATION DEPARTMENT Parks and Recreation Advisory Board Meeting Monday, December 10, 2018 The Parks and Recreation Advisory Board held their regular meeting on December 10, 2019, at 5:30 p.m. at the Osage Centre. Board Members Present: Percy Huston, Chairman Roger Hudson, Vice Chairman Bari Neff, Secretary Craig Billmeyer, Board Member Kenneth Stilson, Board Member Tracey Glenn, Board Member Peter Frazier, Board Member Beverly Evans, Board Member Dan Pressor, Councilman Liaison Absent: David Cantrell, Anne Dohogne, Kevin Noel Staff Present: Julia Jones, Director of Parks and Recreation Penny Williams, Recreation Division Manager Scott Williams, Recreation Division Manager Brock Davis, Parks Division Manager Stacey Welter, Administrative Secretary 1. WELCOME/ INTRODUCTIONS Chairman Huston called the meeting to order and welcomed new board members, Brad Labruyere and Gunnar Knudtson. He also welcomed the Aquatics Committee Members; Mayor Bob Fox, Kathy Bertrand, Neil Glass and Scott Meyer. 2. OLD BUSINESS A. Approval Of Minutes Chairman Huston asked for the approval of the minutes from October 8, 2018. Tracey Glenn made a motion, seconded by Pete Poe. Motion approved. B. Aquatics Facility Committee Update Director Jones conference called OLC consultants David Sprague and Darrin Barr. Director Jones gave a brief history of how they got to that point. She showed the board three examples of designs for an aquatics center. Al and Bl had a cost estimate of $15 million, and A2 had a cost estimate of $18 million. The committee will meet with Phil Penzel at a public meeting on Tuesday to hear his presentation. Director Jones explained that at this time a final decision has not been made. The city only has $6 million and Cape Public Schools has proposed $4 million towards a facility pending on a school bond passage. The crutched time line of this decision is due to the deadline of the school board ballot language. Mr. Meyer reiterated that partners are Important for both capitol and operations costs. Tracey Glenn wanted to know if RCA had been asked if they would use the pool if it wasn't 50 meters. Darrin Barr replied that they have been contacted and are ok with a smaller pool as long as it's usable. Percy Huston wanted to know why the committee was in such a hurry. Mr. Meyer stated that the current Central Pool was deteriorating and that the school district would have to have ballot language in January. Mr. Huston then questioned why the school wanted to have the vote in April. Dr. Neil Glass stated that there are better odds of passing it at that time. Mr. Huston wanted to know what would happen with the $6 million if the bond does not pass. Mr. Meyer stated that everything would go back to the drawing board. The committee will know more after they have the meeting with Phil Penzel tomorrow evening. C. Capaha Park Phase 2 and Ballfield Director Jones stated that they are continuing to make progress. She stated that they will be building a homerun deck. They had cut lowering the dugouts and having seating down the first base side. Currently the field lighting is being installed. Phase 2 of Capaha Park is underway with the restroom and splash pad. They will have to do some architectural changes to bring down the cost. They are hoping to open this spring. D. Spaghetti Day 2018 Recreation Division Manager Penny Williams reported that it was a record year with over 300 served, bringing in $32,800 gross. She thanked everyone who helped with the event. 4. REPORTS A. Parks and Recreation Project Updates i. Skate Park — Parks Division Manager Brock Davis reported they are currently installing handicap parking, sidewalks, benches, and security lighting. B. Golf Course Advisory Board i. Parks Division Manager Davis reported that they are prepping for spring. He stated that if it is 32 degrees or colder the course will close. Golf passes are on sale now. C. Tree Advisory Board i. Liaison Beverly Evans reported that their meeting went well and they received a tree species report from lake Gerard. D. Red House Interpretive Center Committee i. Director Jones reported that the Red House celebrated a French Christmas with stories, ornament making and a bon fire. The Red House will now be closed until May. E. Parks and Recreation Foundation i. Mrs. Penny Williams reported that Breakfast with Santa would be held this Saturday. Volunteers are needed if anyone is available. She also reported that the Celebration of Youth Sports Awards Banquet would be held January 251". Rita Patterson will be the guest speaker. F. Council Report i. Councilman Presson reported that he has been receiving lots of calls about the aquatic center. The citizens are engaged. G. Monthly Staff Report/Calendar Update i. Staff briefs were handed out to board members to review. Recreation Division Manager Penny Williams reported on the upcoming events. H. Other Items The Staff / Board Christmas Luncheon will be held December 18t". Join us for the fun!