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HomeMy WebLinkAbout2017CITY (DRAFT) CAPE GIRARDEAU PARKS 6 RECREATION DEPARTMENT Parks and Recreation Advisory Board Meeting Tuesday, January 10, 2017 The Parks and Recreation Advisory Board met for their regular meeting Tuesday January 9, 2017 at Osage Centre at 5:30 p.m. This meeting was moved from Monday due to a Council scheduling conflict. Any absences will not be counted against the board members. Board Members Present: Staff Present: Percy Huston, Chairman Julia Thompson, Director of Parks and Recreation Bob Fox. Council Liaison Penny Williams, Recreation Division Manager Roger Hudson, Board Member Scott Williams, Recreation Division Manager Angel Hillman, Board Member Brock Davis, Parks Division Manager Phillip Canton[, Board Member Kaed Harrell, Asst. Recreation Division Manager Daniel Presson, Board Member Stacey Welter, Administrative Coordinator Tracey Glenn, Board Member Absent: Terry Slattery, Bari Neff, Craig Billmeyer, Pete Frazier, Kevin Noel 1. WELCOME/ INTRODUCTIONS Chairman Percy Huston called the meeting to order. 2. OLD BUSINESS: A. Approval Of Minutes: Chairman Percy Huston requested approval of the minutes from the December 12th meeting. Board member Phil Cantoni made a motion to approve the minutes; seconded by board member Daniel Pressor. Motion passed. B. Appointment of Foundation Liaison: This will be talked about at the next board meeting. C. Appointment of Tree Board Liaison: It was decided at the last meeting that Craig B[llmeyer would be the liaison to the Tree Board. 3. NEW BUSINESS A. Capital Improvement Projects Review [. Director Thompson handed out the CIP submission for the Park and Recreation Department to the board. Director Thompson went through each project listed and gave a brief explanation. Examples of some of the projects listed are Capaha Park Pond Renovation, Golf Course Maintenance Building Renovations, and improvement to the Arena Tennis Courts. All projects do not have a funding source so they are listed as contingent. When money becomes available they will be assigned to these projects. PR52 could be a possible funding source. The official CIP document will be posted to the website when it is finalized and approved by city council. Director Thompson would like to have a PRS 2 workshop for proposed projects and prioritization. The board then debated on different approaches to PRS 2 proposals. They asked questions like, "When will the tax sunset?" "What part of the tax will be permanent?" "What projects will be on the list?" 'What will pass the vote?" "How will the language be written on the ballot?' All of these areas will have to discussed and thought about thoroughly. t Parks and Recreation Advisory Board Meeting January 9, 2017 Page 2 City Council CIP Review Monday, Jan. 23" Spm Study Session I, Director Thompson wanted board members to know that the CIP review would be held January 23'° at Spm, anyone is welcome to attend. C. Robert Harris Proclamation — Jan. 23i° Regular Council Session I . For anyone who is interested in attending, Robert Harris will be awarded a proclamation at the council meeting on January 23`tl, at 7pm. 4. REPORTS A. Parks and Recreation Project Updates Parks Division Manager Brock Davis reported that the Kiwanis Park restroom was being set that day, and then all that's left to do is hook it up. They have also begun at Arena Park with tearing down shelter's 7, S and 9. B. Golf Course Advisory Board Parks Division Manager Davis reported that the entry way project is almost complete and is looking really well. The crews are starting to prep for spring time. C. Tree Advisory Board Parks Division Manager Davis said there was no report. The board did not meet this month. D. Red House Interpretive Center Committee Director Thompson announced that they have a new chairman, Don Koehler. E. Parks and Recreation Foundation Division Manager Scott Williams reported that the board did meet this month. They are working on the membership program and getting letters out. The Celebration of Youth Sports Banquet is also coming up on January 271". If anyone is available to volunteer, please let Stacey or Scott know. F. Monthly Staff Report/Calendar Update Staff Briefs were handed out to the board members informing them of the upcoming events in the Parks & Recreation Department. Recreation Division Manager Penny Williams reported that the Cardinal Caravan is January 161h and they did raise the fee to $6.00. The Polar Plunge is on Feb. 4°", Super Kid's Race Day is on Feb 5, Valen"Teen" Dance is on Feb 101', Father Daughter Dance in on Feb. 1g1h, and Fundamentals of Volleyball is on Feb 19th. S. OTHER BUSINESS A. Next Board Meeting The next board meeting is scheduled for Monday February 13`h, at the Osage Centre. 6. ADJOURNMENT There being no further business, the meeting was adjourned with a motion from Roger Hudson and seconded by Phil Cantoni. Motion passed. Meeting adjourned. Submitted by Bari Neff, Secretary CITY (DRAFT) CAPE GIRARDEAU PARKS 6 RECREATION DEPARTMENT Parks and Recreation Advisory Board Meeting Monday, February 13, 2017 The Parks and Recreation Advisory Board met fortheir regular meeting Monday February 13, 2017 at Osage Centre at 5:30 p.m. Board Members Present: Percy Huston, Chairman Terry Slattery, Vice Chair Roger Hudson, Board Member Angel Hillman, Board Member Phillip Cantoni, Board Member Daniel Presson, Board Member Tracey Glenn, Board Member Craig Billmeyer, Board Member Bari Neff, Secretary Pete Frazier, Board Member Kevin Noel, Board Member Absent: Bob Fox Staff Present: Julia Thompson, Director of Parks and Recreation Penny Williams, Recreation Division Manager Scott Williams, Recreation Division Manager Brock Davis, Parks Division Manager Kaed Horrell, Asst. Recreation Division Manager Stacey Welter, Administrative Coordinator 1. WELCOME/ INTRODUCTIONS Chairman Percy Huston called the meeting to order. He introduced Chad Unterreiner as the newest member of the Parks and Ree team. Chad is a Recreation Supervisor and his office is located at the Osage Centre. Also present at the meeting were two practicum students from SEMO. 2. OLD BUSINESS: A. Approval Of Minutes: Chairman Percy Huston requested approval of the minutes from the January 10th meeting. Board member Tracey Glenn made a motion to approve the minutes; seconded by board member Bari Neff. Motion passed. B. Appointment of Foundation Liaison: Chairman Huston expressed the need for a Foundation Liaison. Phil Cantoni and Kevin Noel expressed interest. The board voted and Kevin Noel was elected to be the Foundation Liaison. C Appointment of Red House Liaison: Director Thompson expressed the need for a Red House Liaison. She asked to board to submit by email if anyone is interested. D. Update on Cape SportsPlex Director Thompson informed the board that they were making great progress on the wood courts. All other aspects of the building are nearing completion. Once the safety inspections are conducted, the staff should be able to move in. The Ties and Tennies event will be held May 4'h and the Grand Opening held May 6`h. Stacey will send out an email to remind everyone of these dates. Scott and Heather have had meetings with the CVB to make sure everyone is on the same page. The bookings continue to steadily come in. Parks and Recreation Advisory Board Meeting V. February 13, 2017 Page 2 E. Discussion on Parks and Stormwater Tax Renewal Director Thompson reported that the staff has been meeting to discuss strategies for PRS2. Stormwater will be more involved this time around and will be requiring more of the funds. They are also looking at making a portion of the tax permanent for maintaining what we have and possibly extending the years of the tax to generate more funds. The staff will be working on a list of projects to present to the board within the next two months. 3. NEW BUSINESS A. MPRA Awards / Recognition — Public Official — Mayor Rediger Director Thompson informed the board that the Mayor was awarded the Outstanding Public Official Award at the MPRH Conference in Branson Missouri. A group of staff members will be going to the banquet to congratulate the Mayor on March 9". 4. REPORTS A. Parks and Recreation Project Updates Parks Division Manager Brock Davis report that work has begun on playgrounds and shelters at Arena Park. Trail widening will be going out to bid soon. Trail graffiti is getting worse. They are working on solutions to fix this problem. Cape Rock strategic plan has been done and PRS2 could possibly fund this project. Missouri and Washington Park strategic plan is currently being worked on. Recreation Division Manager Penny Williams also informed the board that the pirate ship has been delivered. They have started on the bridges and are hoping to have everything completed by end of April. `. B. Golf Course Advisory Board Parks Division Manager Davis reported that the crew has already started mowing and everything looks good. C. Tree Advisory Board Tree Board Liaison, Craig Billmeyer ,report that the board met today. They are looking at the potential of introducing new ordinances. Arbor day is coming up in April. D. Red House Interpretive Center Committee Director Thompson announced that Heritage Days will be held the first weekend in October when the Pinta and Nina will be at the boat dock. E. Parks and Recreation Foundation President Bari Neff reported that the board did meet this month. She reported that the Cardinal Caravan had a lower attendance this year but still a good turnout. The Celebration of Youth Sports Awards Banquet went very well with an attendance of around 600. A suggestion would be to not have the event on the same night as the Chamber event. F. Monthly Staff Report/Calendar Update Staff Briefs were handed out to the board members informing them of the upcoming events in the Parks & Recreation Department. Recreation Division Manager Penny Williams reported that the Valenteen Dance went very well with no issues. Super Kids Race Day also has a great turnout. March 7" is the Parks and Recreation Job Fair, They are looking for a variety of workers for this summer season. S. OTHER BUSINESS A. Next Board Meeting The next board meeting is scheduled for Monday March 13`h, at the Osage Centre. CITY (DRAFT) CAPE GIRARDEAU ?ARKS 6 RECREATION DEPARTMENT Parks and Recreation Advisory Board Meeting Monday, March 13, 2017 The Parks and Recreation Advisory Board met for their regular meeting Monday March 13, 2017 at Osage Centre at 5:30 p.m. Board Members Present: Percy Huston, Chairman Terry Slattery, Vice Chair Kevin Noel, Board Member Pete Frazier, Board Member Phillip Cantoni, Board Member Daniel Pressor, Board Member Tracey Glenn, Board Member Craig Billmeyer, Board Member Bari Neff, Secretary Absent: Angel Hillman, Roger Hudson 1. WELCOME/ INTRODUCTIONS Chairman Percy Huston called the meeting to order. Staff Present: Julia Thompson, Director of Parks and Recreation Penny Williams, Recreation Division Manager Scott Williams, Recreation Division Manager Brock Davis, Parks Division Manager Kaed Horrell, Asst. Recreation Division Manager Stacey Welter, Administrative Coordinator 2. OLD BUSINESS: A. Approval Of Minutes: Chairman Percy Huston requested approval of the minutes from the February 13th meeting. Board member Tracey Glenn made a motion to approve the minutes; seconded by board member Bari Neff. Motion passed B. Appointment of Red House Liaison: Director Thompson expressed the need for a Red House Liaison. Board Member Daniel Presson volunteered to try out the Red House Liaison position. The next Red House Meeting is April 6th 3:30pm. C. Update on Cape SportsPle>< Director Thompson informed the board that Heather and Chris were working on purchases, programs, and everything in between. They have started training on the HVAC system, fire alarm, and sprinkler system. They are still meeting with potential customers and having great success. The building is 99% complete. The wood court is now painted and sealed and is curing. Additional trainings will be coming up soon such as audio visual, and sports equipment. Recreation Division Manager Scott Williams presented a yearly view of events that the department provides which included number of people attending, hotel nights and room, economic impact level and event history. Board members were very pleased with this calendar. Mr. Williams explained that they will meet with the CVB every month for updates and to keep everyone on the same page. They are projecting 25 outside tournament in the first year of the SportsPlex. D. Discussion on Parks and Stormwater Tax Renewal Director Thompson reported that there was not a lot to update on. Mr. Meyer and the City Council have been discussing options of how the tax will be set up. Maintaining what we have will be a larger component. Stormwater will have a bigger portion of the tax as well. They are considering 1S years forthe tax instead of 10. The focus will to improving what we have and not so much building new. Parks and Recreation Advisory Board Meeting March 13, 2017 Page 2 3. NEW BUSINESS A. FRS 1 Project Update Parks Division Manager Brock Davis reported that they are working on Arena Park shelters, playgrounds and restrooms. They will move on to Missouri Park renovations afterwards. Director Thompson will bring the Cape Rock conceptual designs to the next meeting. B. PRS Excess Funds Projects Update A report was handed out showing excess funds projects funded or unfunded. Division Manager Scott Williams reported the 4H Exhibit Hall Parking Lot will be started July 1, and Shawnee Complex Phase II will begin at the end of the season in August. They are already meeting with vendors to make sure everything is lined up and ready to go. Shawnee Complex parking lot paving will also begin July 1, along with lighting on field 413 and 414. 4. REPORTS A. Parks and Recreation Project Updates Parks Division Manager Brock Davis reported that the crew have started mowing, and are also working on Broadway sculptures and SportsPlex Landscaping. Cape Splash Phase II is well underway and will be completed by opening day. B. Golf Course Advisory Board Parks Division Manager Davis reported that the crew has already started mowing and everything looks good. Mark Moore is the new member of the board and Kailey had been reappointed. C. Tree Advisory Board Tree Board Liaison, Craig Billmeyer,report that the board did not meet today. D. Red House Interpretive Center Committee Director Thompson announced that there was nothing to report. E. Parks and Recreation Foundation President Bari Neff reported that National Ride Your Bike to Work and School Day will be held in May. F. Council Report Councilman Bob Fox would like to have the event calendar emailed to him so he can show the city council members. G. Monthly Staff Report/Calendar Update Staff Briefs were handed out to the board members informing them of the upcoming events in the Parks & Recreation Department. Stacey Welter reported on the upcoming events. 5. OTHER BUSINESS A. Next Board Meeting The next board meeting is scheduled for Monday April 10", at the Osage Centre. 6. ADJOURNMENT There being no further business, the meeting was adjourned with a motion from Kevin Noel and seconded by Craig Billmeyer. Motion passed. Meeting adjourned. CITY of CAPE GIRARDEAU \► (DRAFT) PARKS & RECREATION DEPARTMENT Parks and Recreation Advisory Board Meeting Monday, April 10, 2017 The Parks and Recreation Advisory Board met for their regular meeting Monday April 10, 2017 at Osage Centre at 5:30 p.m. Board Members Present: Staff Present: Julia Thompson, Director of Parks and Recreation Bari Neff, Secretary Penny Williams, Recreation Division Manager Roger Hudson, Board Member Scott Williams, Recreation Division Manager Pete Frazier, Board Member Brock Davis, Parks Division Manager Phillip Cantoni, Board Member Kaed Horrell, Asst. Recreation Division Manager Daniel Pressor, Board Member Stacey Welter, Administrative Coordinator Tracey Glenn, Board Member Craig Billmeyer, Board Member Absent: Angel Hillman, Percy Huston, Terry Slattery, Kevin Noel 1. WELCOME/ INTRODUCTIONS Secretary Bari Neff called the meeting to order. She introduced our new Aquatics Coordinator, Hannah Weather, and the new Administrative Secretary for the SportsPlex, Wendy Wilson. Robert Harris was also a guest at this meeting. 2. OLD BUSINESS: A. Approval Of Minutes: Secretary Bari Neff requested approval of the minutes from the March 13th meeting. Board member Tracey Glenn made a motion to approve the minutes; seconded by board member Daniel Presson. Motion passed. 3. NEW BUSINESS A. Guest Speaker— Ryan Shrimplin, City Planner Ryan Shrimplin gave a presentation on Neighborhood Development Initiatives and an Update of City Comprehensive Plan. He explained that the Downtown Initiative has the purpose of making improvements to the downtown area to keep it looking nice. He explained that a lot has changed since 2007. Improvements have been made. He also explained that they are looking into a regional bicycle and pedestrian plan. With everything going on, they are needing a lot of input from the public and would like to use the Parks and Recreation Department for oversite. Mr. Shrimplin complimented the Red Star area for their neighborhood initiative actions. He explained that they have also met with the South Cape area and received some helpful insite from them. Director Thompson complimented Ryan on his outstanding job thus far and looks for great things to come in the future. Lim Parks and Recreation Advisory Board Meeting March 13, 2017 Page 2 4. REPORTS A. Parks and Recreation Project Updates Director Thompson began by reporting that the SportsPlex is finishing up the final touches on the building and landscaping. She gave details on the Ties and Tennies event on May 4'", along with the Grand Opening event on May 6". Parks Division Manager Brock Davis then reported that due to the rainy weather, not a lot of progress has been made. Also the Arena shelters are not in yet because the manufacturer's warehouse was hit by a tornado. Recreation Division Manager Penny Williams reported that Shipwreck Island is almost complete and looking good. The ribbon cutting for that will be May 18" at Spm. B. Golf Course Advisory Board Parks Division Manager Davis reported that the crew is continuing to make improvements and the entry gate looks really nice. C. Tree Advisory Board Tree Board Liaison, Craig Billmeyer, reported that Arbor Day was held April 7°F. They planted 11 trees at Kiwanis Park near shelter 44. There was a good turn out and the new restroom looks nice. Craig also reported that they had a special meeting and he is reviewing ordinances. D. Red House Interpretive Center Committee Director Thompson announced that there was nothing to report. E. Parks and Recreation Foundation President Bari Neff reported that the next meeting is May 3'd. The upcoming events are Ties and Tennies, National Ride Your Bike to Work and School Day will be held in May. F. Council Report Councilman Bob Fox reported that the council retreat is April 21". They are going to review the budget, PRS 2 and a lot of other things. G. Monthly Staff Report/Calendar Update Staff Briefs were handed out to the board members informing them of the upcoming events in the Parks & Recreation Department. Division Manager Penny Williams reported on the upcoming events. Steamboat Triathlon — April 30; Ties and Tennies - May 4; SportsPlex — May 6. S. OTHER BUSINESS A. Next Board Meeting The next board meeting is scheduled for Monday May 8'", at the Osage Centre. 6. ADJOURNMENT There being no further business, the meeting was adjourned with a motion from Craig Billmeyer and seconded by Roger Hudson. Motion passed. Meeting adjourned. Submitted by �. Bari Neff, Secretary CITY of CAPE GIRARDEAU PARKS 6 RECREATION DEPARTMENT (DRAFT) Parks and Recreation Advisory Board Meeting Monday, May 8, 2017 The Parks and Recreation Advisory Board met for their regular meeting Monday May 8, 2017 at Osage Centre at 5'.30 p.m. Board Members Present: Percy Huston, Chairman Bari Neff, Secretary Roger Hudson, Board Member Pete Frazier, Board Member Phillip Cantoni, Board Member Daniel Press", Board Member Tracey Glenn, Board Member Kevin Noel, Board Member Bob Fox, Councilman Absent: Craig Billmeyer 1. WELCOME/INTRODUCTIONS Chairman Huston called the meeting to order. Staff Present: Julia Thompson, Director of Parks and Recreation Penny Williams, Recreation Division Manager Scott Williams, Recreation Division Manager Brack Davis, Parks Division Manager Kaed Hornell, Asst. Recreation Division Manager Stacey Welter, Administrative Coordinator 2. OLD BUSINESS: A. Approval Of Minutes: Chairman Huston requested approval of the minutes from the April 10th meeting. Board member Phil Cantoni made a motion to approve the minutes; seconded by board member Bari Neff. Motion passed. 3. NEW BUSINESS A. Discuss Upcoming Board Member Dates — lune and July Conflicts Director Thompson explained that due to schedule conflicts, they are going to move the dates for the lune and July meetings. The board decided on lune 15° for the next meeting and for July they decided on meeting July 17th. If board members miss these dates it will not be counted against them. The lune meeting will be used as a workshop to discuss PRS 2 projects. The board will meet from 5:30— 7:OOpm that day. We will send out information to the board prior to the meeting. B. Discuss PRS Workshop with Board and City Council This agenda item was discussed in earlier conversations. C. Recommendation for new Advisory Board Member to Replace Angel Hillman. Director Thompson reminded the board that Angel had resigned last month, and she also informed the board that Terry Slattery resigned this morning. They are looking for recommendations for two board members at this time. Applicants include David Cantrell, Amanda Craft, Dr. Ken Stilson, Laura Klipfel, Robert Vasquez, Jeff Green, Julie Palmer, Barry Burge, and Mindy Sinning. They are looking for someone to support PRS 2, someone who is a doer, and someone who wants to be involved and supports the department. The board discussed their opinions and then submitted a vote. The tap two choices would be recommended to the City Council for the positions. Parks and Recreation Advisory Board Meeting May 8, 2017 Page 2 4. REPORTS A. Parks and Recreation Project Updates Director Thompson reported that the SportsPlex had its grand opening this weekend. Everything went very well. The only concern is that they may need a bigger parking lot in the future. The staff is now finishing up on some of the last items with the building that have to be done. Parks Division Manager Brock Davis reported that the trail bids are in. They will only have enough funds to widen the section between Hopper Road and East Rodney. The trail will be widened to 12ft; currently it's at 8ft wide. Recreation Division Manager Scott Williams reported that the paving of the Shawnee Complex and the 4H Exhibit Hall will be starting very soon. Phase two of SPSC will begin July 1 along with soccer field lighting. Recreation Division Manager Penny Williams reported that Shipwreck Island ribbon cutting will be held May 18th at 5pm. They are finishing putting the roof on the pavilion and hand rails on the bridge. All will be completed by the 18th. She also informed them that Board and Employee Night at Cape Splash will be held May 25Th from 5:30pm-7:00pm. B. Golf Course Advisory Board Parks Division Manager Davis reported that the crew is continuing to make improvements and as long as it's sunny, play is up. C. Tree Advisory Board Parks Division Manager Davis had nothing to report, the board did not meet. D. Red House Interpretive Center Committee Board Liaison, Daniel Presson reported that the dugout canoe project has now begun. He is going to try and recruit some additional members to the board. E. Parks and Recreation Foundation President Bari Neff reported that they had a meeting May 3r°. At that meeting they proposed the 2017-2018 Budget and account balances as of December 2016. The finance committee will meet in lune before the July board meeting to discuss and finalize the budget. F. Council Report Councilman Bob Fox reported that at the council retreat they discussed PRS 2 and potentially having the tax run for 15 years instead of 10. They are also proposing the idea of have 1/81h of the tax dedicated to Parks and Recreation Maintenance and 1/8`h of the tax dedicated to Stormwater Maintenance. G. Monthly Staff Report/Calendar Update Staff Briefs were handed out to the board members informing them of the upcoming events in the Parks & Recreation Department. Division Manager Penny Williams reported on past events and upcoming events. SMASH wrapped up their successful season, and the City to City Race had a great first year. The bubble will be taken down at Central Pool this week. S. OTHER BUSINESS A. Next Board Meeting The next board meeting is scheduled for Thursday, lune 15th, 2017. 6. ADJOURNMENT There being no further business, the meeting was adjourned with a motion from Roger Hudson and seconded by Tracey Glenn. Motion passed. Meeting adjourned. Ill CITY (DRAFT) CAPE GIRARDEAU PARKS & RECREATION DEPARTMENT Parks and Recreation Advisory Board Meeting Thursday, June 15, 2017 The Parks and Recreation Advisory Board met for their rescheduled meeting Thursday lune 15, 2017 at Osage Centre at 5'30 p.m. Board Members Present: Percy Huston, Chairman Bari Neff, Secretary Roger Hudson, Board Member Pete Frazier, Board Member Craig Billmeyer, Board Member Daniel Presson, Board Member Tracey Glenn, Board Member Absent: Phil Cantoni, Kevin Noel, Bob Fox Staff Present: Julia Thompson, Director of Parks and Recreation Penny Williams, Recreation Division Manager Scott Williams, Recreation Division Manager Brock Davis, Parks Division Manager Kaed Horrell, Asst. Recreation Division Manager Stacey Welter, Administrative Coordinator 1. WELCOME/ INTRODUCTIONS Chairman Huston called the meeting to order. He then introduced newest members David Cantrell, and Kenneth Stilson, who told a little bit about themselves. 2. OLD BUSINESS: A. Approval Of Minutes: Chairman Huston requested to table the approval of minutes until the next meeting due to lack of time for the workshop. 3. NEW BUSINESS A. PRS Project Review & Workshop Director Thompson reviewed a power point that brought up goals and challenges for PRS 2. The board would like to see the PRS 1 Project list of what was completed. A campaign committee would be devised with key people on it to run the campaign. As an overview Director Thompson went through each park and facilities within our department and pointed out what could use improvements. She and the board then discussed the PRS 2 Tax Strategy. As of now the tax would be for 15 years, with 1/8 cent permanent for Parks and 1/8 permanent for Stormwater. The other portion of the tax would sunset after 15 years and the funds would be divided between both groups. This would generate approximately $26 million. City Council would like to see the focus of the campaign be on maintaining what we have. There will be a council workshop held in August to discuss which projects would be funded by the tax. A list of potential projects was handed out to the board. The list included top 5 projects from each division. Some of these projects could possibly be supported with partnership funds from other entities. Criteria for these projects included safety, maintenance, fiscal effectiveness, economic impact, and quality of life. A full list of projects will be emailed out to the board. Each project was discussed in depth. Director Thompson asked for the board to review projects and to come back with any questions. She informed them that as Parks and Recreation Advisory Board members, it is their role to be ambassadors for this tax and these projects. B. City Council Project Review and Workshop This agenda item was discussed in earlier conversations. `w C. Election of new Vice Chairman This action was tabled for the next meeting. Parks and Recreation Advisory Board Meeting May 8, 2017 Page 2 4. REPORTS A. Parks and Recreation Project Updates Reports were table to the next meeting for the sake of time. B. Golf Course Advisory Board Reports were table to the next meeting for the sake of time. C. Tree Advisory Board Reports were table to the next meeting for the sake of time. D. Red House Interpretive Center Committee Reports were table to the next meeting for the sake of time. E. Parks and Recreation Foundation Reports were table to the next meeting for the sake of time. F. Council Report Reports were table to the next meeting for the sake of time. G. Monthly Staff Report/Calendar Update Reports were table to the next meeting for the sake of time. 5. OTHER BUSINESS A. Next Board Meeting The next board meeting is scheduled for Monday July 17, 2017. 6. ADJOURNMENT There being no further business, the meeting was adjourned with a motion from Tracey Glenn and seconded by Tracey Glenn. Motion passed. Meeting adjourned. Submitted by Bari Neff, Secretary CITY of CAPE GIRARDEAU (DRAFT) PARKS & RECREATION DEPARTMENT Parks and Recreation Advisory Board Meeting Monday, July 17, 2017 The Parks and Recreation Advisory Board met for their rescheduled meeting Monday July 17, 2017 at Osage Centre at 5:30 p.m. Board Members Present: Percy Huston, Chairman Bari Neff, Secretary Roger Hudson, Board Member Pete Frazier, Board Member Phil Cantom, Board Member Daniel Pressor, Board Member Tracey Glenn, Board Member Kevin Noel, Board Member Absent: Craig Billmeyer, David Cantrell 1. WELCOME/ INTRODUCTIONS Chairman Huston called the meeting to order. Staff Present: Julia Thompson, Director of Parks and Recreation Penny Williams, Recreation Division Manager Scott Williams, Recreation Division Manager Brock Davis, Parks Division Manager Ka ed Harrell, Asst. Recreation Division Manager Stacey Welter, Administrative Coordinator 2. OLD BUSINESS: A. Approval Of Minutes: Chairman Huston requested the approval of the minutes from May 81h, 2017 and lune 15, 2017. Tracey Glenn made a motion seconded by Daniel Presson. Motion approved 3. NEW BUSINESS A. PRS Project Review & Workshop Director Thompson reviewed a power point that brought up goals and challenges for PRS 2. The board would like to see the PRS 1 Project list of what was completed. A campaign committee would be devised with key people on it to run the campaign. As an overview Director Thompson went through each park and facilities within our department and pointed out what could use improvements. She and the board then discussed the PRS 2 Tax Strategy. As of now it is proposed that the tax would be for 15 years, with 1/8 cent permanent for Parks and 1/8 permanent for Stormwater. The other portion of the tax would be divided between both groups and would sunset after 15 years. Potential funding for the 1/8 portion that would be dedicated to Parks and Ree would go towards a Full Time Aquatics Administrative Secretary, an increase in part time salaries (PT Managers, Lifeguards, Security, Maintenance), and moneys to take care of parking lot overlaying. Director Thompson then explained that Scott Meyer devised a list of projects that equaled to 24 million in projects. After discussions with John Richbourg, it figured that over 15 years the tax would bring in 43 million. If bonded, the interest would have to be deducted. Mr. Richbourg thought that 37 million for projects was a fair amount. This would mean about 25-26 million for parks. Board members would like to know what projects Stormwater have and would like for someone from Stormwater to speak at the next meeting. Parks and Recreation Advisory Board Meeting July 17, 2017 Page 2 B. City Council Project Review and Workshop Director Thompson explained that the council workshop would be held in early September. Julia would like the board to review projects and prioritized them for the next board meeting in August. At that meeting they would finalize the list and go over how to present the information to council. The board members went around the table and voiced their opinions. Mr. Presson would like to see old things new again. He would like to see it marketed in a way that maintaining what we already have can be exciting and is needed. Mr. Cantoni expressed the need for more tangible information of where the money is going; he would like to see more specific information. Mr. Cantoni also mentioned renaming the Arena Stormwater project something different that would explain all areas affected by the project. Mr. Frazier suggested that there be contingency money set aside for maintenance. He would also like to see the campaign show successes of what was done in PRS 1. Mr. Huston agreed with all that has been previously stated and would like to see a list of projects that will sell the tax. The projects need to be convincing. Mrs. Glenn would like to remind voters of what was accomplished with the last tax. She is also concerned about the length of the tax and if that will affect the way people will vote. Mr. Stilson would like to see hard numbers of economic impact of what parks and rec already does. This would help with convincing voters to vote. Mr. Fox also agreed with showing economic impact statistics. He thinks this will be huge for selling the tax. He also explained that the majority of the money raised from this tax will be from out of town customers from economic impact. Mrs. Neff also agreed with everything previously stated and would like to see the vision of what this tax will look like. Mr. Hudson stated that he thinks the tax should be permanent and not sunset. He believes that with everything great that has happened with PRS 1, we could pass this tax permanently. This would also help maintain what parks and rec already has, He thinks that there shouldn't be as much money dedicated to a new pro shop, because the course is not meant for the elite golfer. Its affordable golf for everyone and its not expected to have a grand proshop. He agrees that overlaying the parking lot is a huge need. He also suggested a county referendum to help pay for the land for a new pool. Mr. Noel believes that we need to move in fast forward and start talking about this to people. From what he's seen, video on the Internet is huge. He thinks we need to create videos of PRS 2 items and post them on Facebook, etc. Director Thompson again stated that she will send a list of projects via email for the board to prioritize, and at the August meeting they will decide on a consensus. C. Election of new Vice Chairman Director Thompson asked for nomination for a new Vice Chairman. Bari Neff nominated Daniel Pressor. Roger Hudson made a motion, seconded by Bari Neff. Motion Passed, D. Foundation Member/Sponsor/Night at Cape Splash Director Thompson reported that this night as Cape Splash would be held August 1". Please let Stacey know if you will be able to attend. E. Spaghetti Day Stacey Welter reported that Spaghetti Day will be on Thursday November 9"' this year. Sponsor sheets were handed out to the board. She explained that Base Hit and Double Club were slightly increased in price and the adult ticket price would increase from $7 to $S. Stacey will email a generic letter for board members to use to get sponsors if they choose to do so. 4. REPORTS A. Parks and Recreation Project Updates Director Thompson briefly reported that they would be started on trail widening within the next couple of Parks and Recreation Advisory Board Meeting July 17, 2017 Page 3 weeks. B. Golf Course Advisory Board Board did not meet. Nothing to report C. Tree Advisory Board Board did not meet. Nothing to report. D. Red House Interpretive Center Committee Mr. Presson reported that they are working on a dugout canoe and the bee hive oven. E. Parks and Recreation Foundation Mrs. Neff reported that the next event is Night Fall Glowball on August 4". F. Council Report Mr. Fox reported that they will be getting a new council member in August to take Mr. Bowen seat. G. Monthly Staff Report/Calendar Update Staff briefs were handed out to board members to review. S. OTHER BUSINESS A. Next Board Meeting The next board meeting is scheduled for Monday August 14th, 2017. 6. ADJOURNMENT There being no further business, the meeting was adjourned with a motion from Kevin Noel and seconded by Roger Hudson. Motion passed. Meeting adjourned. Submitted by: Bari Neff, Secretary CITY of CAPE GIRARDEAU PARKS & RECREATION DEPARTMENT (DRAFT) Parks and Recreation Advisory Board Meeting Monday, December 11, 2017 The Parks and Recreation Advisory Board met for their regular meeting December 11, 2017 at Osage Centre at 5:30 P.M. Board Members Present: Daniel Presson, Vice Chairman Bari Neff, Secretary Pete Frazier, Board Member David Cantrell, Board Member Roger Hudson, Board Member Craig Billmeyer, Board Member Ken Stilson, Board Member Bob Fox, Councilman Staff Present: Julia Jones, Director of Parks and Recreation Penny Williams, Recreation Division Manager Scott Williams, Recreation Division Manager Brock Davis, Parks Division Manager Kaed Horrell, Asst. Recreation Division Manager Stacey Welter, Administrative Coordinator Absent: Percy Huston, Philip Cantoni, Kevin Noel, Tracey Glenn 1. WELCOME/ INTRODUCTIONS Vice Chairman Presson called the meeting to order. 2. OLD BUSINESS: A. Approval Of Minutes: Chairman Huston requested the approval of the minutes from November 13, 2017. David Cantrell made a motion seconded by Ken Stilson. Motion approved. B. Next Steps: Discussion on PRS2/Projects and Public Meetings i. Director Jones handed out a spreadsheet of PRS 2 projects. The proposed projects have been approved at the first reading of the council meeting. The PRS 2 Committee is strategizing the campaign. Trae Bertrand will completing the pack filing, Jay Knudson is the treasurer, with Bari Neff as the Deputy Treasurer. She named off the other committee members as well. Currently staff is working on a list of stakeholders to be advocates for the campaign. With no Mayoral election the turn out will be light. The committee is focusing on the Yes vote. Together with staff they are working on marketing, updated project sheets and setting up the speaker's series. 3. NEW BUSINESS A. 2018 Meeting Dates i. Director Jones informed the board that due to a council meeting, the January meeting has been moved to Tuesday January 9". This meeting will not be held against you if you miss. All agreed to have the meeting on that date. 4. REPORTS A. Parks and Recreation Project Updates i. Parks Division Manager Brock Davis reported that they are currently working on the Arena Shelter #2 and playground. When these are complete they will be moving to Capaha to start on phase 2 which includes a splash pad, and restroom. Recreation Division Manager reported that the boys and girls youth basketball league will begin in January. These leagues have approximately 110 teams total. The Noon Optimist Club Indoor Soccer has begun at the SportsPlex and is going well with the dasher boards. The Memphis Grizzlies trip will be next week. B. Golf Course Advisory Board i. Manager Davis reported that they have hired a new Golf Course Manager, Cody Hinkebine. Cody has worked part time for the city for several years and he will be a great addition to the team. C. Tree Advisory Board i. Craig Billmeyer reported that the board met today. They are working on the Tree City USA application and talking about a trim grant. D. Red House Interpretive Center Committee i. Mr. Presson reported that the board met at Julia's home this month, which was very nice. The Downtown Open House did not formulate this year but they have high hopes for next year. The tree truck that they thought was of Lorimier's tree turned out to be the wrong tree so that pursuit is done. E. Parks and Recreation Foundation L Mrs. Neff reported that Spaghetti Day was a huge success. 3024 people were in attendance and they raised $30,037.00. Both were record numbers. Breakfast with Santa had a good turn out with 181 people in attendance. Santa came in a white convertible. The Cardinals Caravan will be held January 1S, and the Celebration of Youth Sports Awards Banquet held on January 26th. F. Council Report L Councilman Fox said all has been covered in previous conversations. G. Monthly Staff Report/Calendar Update i. Staff briefs were handed out to board members to review. Mrs. Williams reported on the upcoming events and stated this is a busy time of year. S. OTHER BUSINESS A. Next Board Meeting The next board meeting is scheduled for Tuesday January 9th. Parks and Rec Citizen Board/Staff Holiday Lunch will be held on Tuesday December 19, 2017 at 12 noon at the Shawnee Park Center. Please bring a dish to share. 6. ADJOURNMENT There being no further business, the meeting was adjourned with a motion from Craig Billmeyer and seconded by Roger Hudson. Motion passed. Meeting adjourned. Submitted by: Bari Neff, Secretary