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HomeMy WebLinkAbout2016CITY (DRAFT) CAPE GIRARDEAU PARKS S RECREATION DEPARTMENT Parks and Recreation Advisory Board Meeting January 11, 2016 The Parks and Recreation Advisory Board met for their regular meeting January 11, 2016, at the Osage Centre at 5:34 p.m. Board Members Present: Percy Huston, Chairman Terry Slattery, Vice Chair Person Bari Neff, Treasurer Phillip Cantoni, Board Member Roger Hudson, Board Member Craig Billmeyer, Board Member Steve Taylor, Board Member Robert Harris, Board Member Brenda Newbern, Board Member Absent: Beverly Evans, Kevin Noel Staff Present: Julia Thompson, Director of Parks and Recreation Penny Williams, Recreation Division Manager Scott Williams, Recreation Division Manager Brock Davis, Parks Division Manager Stacey Welter, Administrative Coordinator 1. WELCOME/ INTRODUCTIONS Chairman Percy Huston welcomed everyone to the meeting. 2. OLD BUSINESS: A. Approval Of Minutes: Chairman Huston requested approval of the minutes from the December 14th meeting. Board member Brenda Newbern made a motion to approve the minutes; seconded by board member Roger Hudson. Motion passed, B. Indoor Sports Complex: Director Julia Thompson reported that the construction equipment has been located out at the site but nothing has begun yet. They are waiting for the weather to improve before they break ground. She explained that all steel has been ordered and they are making the final decisions on the design. C. Discussion of Goals for 2016: Chairman Percy Huston wanted to know if any of the board members had goals or thoughts for 2016. Phil Cantoni brought up obstacle course type races (examples Spartan Challenge or Mud Runs) and wondered what the department's thoughts were on them. Director Julia Thompson said that there had been a lot more interest for these races in our parks and this could be something that we could partner with another organization. Phil also brought up Cabana Baseball Field and the improvements that need to be made with it. Director Thompson reported that there are long term negotiations going on with SEMO University to make Improvements to the complex. She explained that there is concern about the clay pipe in the outfield that continues to collapse and cause sink holes. Once that situation is controlled the University has plans to use artificial turf throughout the field. Other improvements that need to be made are to the restrooms and grand stands. The department and the University are in discussion about how improvements can be made and what partnerships will be made. Parks and Recreation Advisory Board Meeting January 11, 2016 Page 2 PRS 2 Strategy Director Thompson explained that our main focus right now is completing the original PRS1 items by 2017. Currently they are working on the renovations at Kiwanis Park, and coming this fall there will be renovations to Arena Park. Washington and Missouri Parks will be the last to be renovated. They are finalizing the survey results and will have a thorough discussion with staff at the staff retreat in February. At that retreat they will produce a list of items that could possibly be a part of PRS2_ This summer / fall the board will be presented with this list to prioritize it. From there, there will be public meetings held to see if it resonates with the public. If they come up with new ideas it could be added to the list. These project items will need good round expense numbers and could very possibly exceed what the tax produces. If the Use Tax passes the list will have to be reprioritized as funding sources will change. It is critical that the Use Tax passes to make further improvements to existing facilities. PRSI tax has produced an excess of $4 million which will go to support stormwater projects and Parks and Recreation projects. Director Thompson would like someone from City Hall to come talk more about the Use Tax. On the PRS2 time line, in fall 2015 they were to develop two subcommittees and strategy teams. Director Thompson said they don't have to do this but sometimes smaller groups work better. Stakeholder discussions will be held the summer of 2016, and a marketing plan will be laid out summer/fall of 2017. They will develop the outline for the campaign in fall of 2017 through April 2018. Director Thompson stated that they will need to document all the success stories from PRS1 and remind voters that this is not a new tax, it is just a renewal. Division Manager Scott Williams recommended that they perform a SWOT analysis. 3. NEW BUSINESS A. Open: Chairman Percy Huston announced there wasn't anything new to report so he opened it up for the board to discuss whatever they would like. Board member Steve Taylor announced his resignation from the Parks and Recreation Advisory Board. He has moved into a new home and is no longer living in city limits. He said it was a privilege to be on the board and he will miss being a part of it. Director Thompson then stated that they would be looking for a new board member recommendation and the nominees would be sent out in an email. 4. REPORTS A. Parks and Recreation Project Updates Parks Division Manager Brock Davis had reported that the parks staff has demoed the Kiwanis Park Shelter 2. The Dog Park is having issues with a lot of mud, so chat will be put down to help with that. The river gates would possibly be opening January 18'", and the parks crew would start the cleanup process. He reported that Engineering is looking into the trail widening project. They would like to widen it from N. Kingshighway to Hopper Road and then Hopper Road to Rodney St. Mr. Davis stated that the trail section in Cape Woods is owned by the conservation department and they would have to have approval from them before widening could be done in that area. Creek bank stabilization is another trail area that needs to be improved. Mr. Davis also reported that his staff is helping with the dugout roof project in Arena Park which will be completed by May. Division Manager Williams said that they would like to put a small playground and shelter in the new quad area in Arena Park which would be funded by PRS funds left over and possibly foundation funds from payroll deductions program. B. Golf Course Advisory Board Park Division Manager Davis reported that they have been working on Pro Shop renovation and it is coming along very well. It will be a great improvement to the golf course. Parks and Recreation Advisory Board Meeting January 11, 2016 Page 3 C. Tree Advisory Board Tree Advisory Board Chairman Robert Harris reported that the board did not meet today. D. Red House Interpretive Center Committee Parks and Recreation Director Julia Thompson commented that their main focus right now is getting people to the Red House. They are going to start gearing up for next season, E. Parks and Recreation Foundation Division Manager Scott Williams reported that there has been a good kick off to the membership drive, He stated that most every company is rejoining the discount card, however Golf Etc. will be new to the card. Foundation board member Percy Huston asked for board members to send in the list of potential members and to set a good example of becoming a member themselves. Mr. Williams then informed the board that every "member" of the Foundation would receive one free ticket to the Cardinals Caravan as a benefit. F. Monthly Staff Report/Calendar Update Staff Briefs were handed out to the board members informing them of the upcoming events in the Parks & Recreation Department. Recreation Division Manager Penny Williams reported that the Health and Wellness Expo had a great attendance and sold out vendor booths. The next event is the Cardinal Caravan followed by the Celebration of Youth Sports Banquet. Mrs. Williams would like everyone to email Stacey and let her know if you will be volunteering at the event. They are expecting a good turn out and everything should go smooth. Lastly, Division Manager Penny Williams mentioned that the Father Daughter Dance would be held February 20th, with the theme of "A Night in Candy Land". OTHER BUSINESS A. Next Board Meeting The next board meeting is scheduled for Monday, February 8, 2016 at the Osage Centre. ADJOURNMENT There being no further business, the meeting was adjourned with a motion from Steve Taylor and seconded by Terry Slattery. Motion passed. Meeting adjourned. Submitted by: Bari Neff, Secretary Crry (DRAFT) GAPE GIRARDEAU PARKS 6 RECREATION DEPARTMENT Parks and Recreation Advisory Board Meeting February 8, 2016 The Parks and Recreation Advisory Board met for their regular meeting February 8, 2016, at the Osage Centre at 5:30 p.m. Board Members Present: Percy Huston, Chairman Terry Slattery, Vice Chair Person Bari Neff, Treasurer Brenda Newbern, Board Member Roger Hudson, Board Member Craig Billmeyer, Board Member Steve Taylor, Board Member Robert Harris, Board Member Absent: Guest Speaker: Philip Cantoni Danny Essner Staff Present: Julia Thompson, Director of Parks and Recreation Penny Williams, Recreation Division Manager Scott Williams, Recreation Division Manager Brock Davis, Parks Division Manager Stacey Welter, Administrative Coordinator 1. WELCOME/ INTRODUCTIONS Chairman Percy Huston welcomed everyone to the meeting and introduced the newest board member Daniel Presson, Dan told a little about himself and then board members introduced themselves. 2. OLD BUSINESS: A. Approval Of Minutes: Chairman Huston requested approval of the minutes from the January 11'", 2016 meeting. Board member Craig Billmeyer made a motion to approve the minutes, seconded by board member Terry Slatery. Motion passed. B. Indoor Sports Complex: Director Julia Thompson reported that they are making a lot of progress and getting ready to pour the foundation. If the weather is good they will be on schedule to open March 2017. The Parks and Recreation staff members are working on developing a budget, recruiting out of town tournaments, and staffing. 3. NEW BUSINESS A. Use Tax Discussion Guest speaker Danny Essner gave a power point presentation on the Use Tax. He explained what the tax was and how it would benefit the city, including improvements to public safety, the Shawnee Park Sports Compex, and reductions to some business license fees. Director Thompson asked for the board members to be ambassadors for this tax. 4. REPORTS A. Parks and Recreation Project Updates Parks Division Manager Brock Davis reported that the Shelter 2 has been torn down at Kiwanis Park and the new playground is almost complete. He went on to say that on February 19" they are going to meet with Bowen Engineering to solicit help with the widening of the trail. They are hoping to widen the trail to 12ft which is an increase of 4ft. Parks and Recreation Advisory Board Meeting February 8, 2016 Page 2 B. Golf Course Advisory Board Park Division Manager Davis reported that the Pro Shop Renovations were complete and he is very happy with the new look. The golf maintenance crew will begin spraying chemical as soon as the weather breaks. C. Tree Advisory Board Tree Advisory Board Chairman Robert Harris reported that the board met today. There they welcomed new board member Sven Svenson, They talked about developers taking down trees without a replacement plan, They are discussing what they can do to fix this issue. John Ruester was elected to be the new chairman. D. Red House Interpretive Center Committee Parks and Recreation Director Julia Thompson reported that they are looking for someone to be the liaison from the Parks and Recreation Advisory Board and she would like a recommendation at the next meeting. The Red House members are currently working on the details for the Heritage Days Festival, E. Parks and Recreation Foundation Foundation Chairperson Bari Neff reported that the Cardinals Caravan went well along with the Celebration of Youth Sports Banquet. Both events were up in numbers. Administrative Coordinator Stacey Welter then gave an update of where the membership program was in progress. She said that most current members have renewed and new members were slowly coming in. They are going to make another push in March with Corporate Sponsors and Card Sales. F. Monthly Staff Report/Calendar Update Staff Briefs were handed out to the board members informing them of the upcoming events in the Parks & Recreation Department. Director Thompson gave a brief overview of last week's events which included the Valenteen Dance, The Polar Bear Plunge, and Super Kids Race Day. The Father Daughter Dance will be held February 20th. S. OTHER BUSINESS Brock Davis informed the board that Friends of the Parks Day / Great Cape Clean Up will be held April 23rd and he is already working on getting volunteers lined up. A. Next Board Meeting The next board meeting is scheduled for Monday, March 14, 2016 at the Osage Centre. 6. ADJOURNMENT There being no further business, the meeting was adjourned with a motion from Beverly Evans and seconded by Terry Slattery. Motion passed. Meeting adjourned. Submitted by: Bari Neff, Secretary CITY Of CAPE GIRARDEAU PARKS & RECREATION DEPARTMENT (DRAFT) Parks and Recreation Advisory Board Meeting March 14, 2016 The Parks and Recreation Advisory Board met for their regular meeting March 14, 2016, at the Osage Centre at 5:30 p.m. Board Members Present: Percy Huston, Chairman Terry Slattery, Vice Chairman Bari Neff, Treasurer Craig Billmeyer, Board Member Philip Cantoni, Board Member Beverly Evans, Board Member Robert Harris, Board Member Roger Hudson, Board Member Kevin Noel, Board Member Daniel Pressor, Board Member Staff Present: Penny Williams, Recreation Division Manager Scott Williams, Recreation Division Manager Brock Davis, Parks Division Manager Kaed Hornell, Assistant Recreation Division Manager Diane Boyer, Administrative Secretary Absent: Julia Thompson, Director of Parks and Recreation Guest: David Epps Jordan Eastridge 1. WELCOME/ INTRODUCTIONS Chairman Percy Huston welcomed everyone to the meeting. Recreation Division Manager Scott Williams introduced David Epps. Mr. Epps handed out his presentation concerning the City of Cape Girardeau's operating budget. Dr. Beverly Evans told Mr. Epps she would be happy to discuss this further with him. 2. OLD BUSINESS: A. Approval Of Minutes: Chairman Huston requested approval of the minutes from the February 8t', 2016 meeting. Dr. Beverly Evans made a motion to approve the minutes; seconded by Roger Hudson. Motion passed. B. Indoor Sports Complex Update: Recreation Division Manager Penny Williams reported that they have started pouring the foundation on the soccer side. The footings will be poured next. They are making a lot of progress. At this time, the Indoor Sports Complex is scheduled to be completed in February of 2017. 3. NEW BUSINESS A. Playground and Shelter at Arena Complex Quad: Recreation Division Manager Scott Williams described to the board where these Fields #11 - #14 are located in Arena Park. These fields are used by the youngest age group of baseball players leaving toddlers with nothing to do while their siblings are playing their games. The Parks & Recreation Department felt that a playground, shelter and concession stand near the Quad would be beneficial. They will be unable to put a permanent shelter/concession building because this area is in the flood plain. The playground company will install the playground. It will take six weeks to come in once ordered. Parks Maintenance Staff will install the shelter. The goal is to have everything installed before the end of summer, late lune or July before their season is over. B. New Board Member: The request for anew Board Member has been submitted to City Council for their review and approval at their March 21" meeting. The new board member will be introduced at our April meeting. Parks and Recreation Advisory Board Meeting March 14, 2016 Page 2 C. Survey Analysis: Jordan Eastridge conducted a PowerPoint presentation showing the compiled results from the 535 people who participated in the survey. Recreation Division Manager Scott Williams thought this survey was a good way to benchmark what the department does and see where we need to improve. Diane will email a hardcopy of the Survey Analysis to all Board Members. 4. REPORTS A. Parks and Recreation Project Updates Parks Division Manager Brock Davis reported even with rain, his staff is making progress. Kiwams Park is going good. Parks Maintenance Staff continues working on Shelter N3 and the new playground. Once that is complete, they will move to Shelter 42. A precast bathroom will be installed later this spring/summer near Shelter N4. As funding permits, precast bathrooms will be Installed at other parks as well. Brock said we have partnered with Bowen Engineering on the Trail Widening Project. It will be a two part project. They will be responsible for the drawings and planning for widening the trail 10' or 12' if possible from Kingshighway near Osage Park to East Rodney Street at Arena Park. We are also going to do a stormwater study and drainage plan. Brock said he has received lots of great feedback regarding the Riverfront Trail. Staff is getting ready to put the bridge over Sloan Creek, attaching a parking lot to the Riverfront Walking Trail. Developmental Services is currently in meetings with Nip Kelley and the Railroad regarding the last section for the trail. All bathrooms have been opened and water turned on in all our parks. The Maintenance Crew is getting ready for spring and mowing grass. Brock concluded by reminding the board that Friends of the Parks Day/Great Cape Cleanup is coming up on April 23rh. B. Golf Course Advisory Board Recreation Division Manager Scott Williams reported the Pro Shop has been updated. An Open House was held Friday with 48 people coming to see the renovations who were not golfing. Scott said it looks very nice and invited the board to stop by and take a look. C. Tree Advisory Board Tree Advisory Board Member Robert Harris reported their next board meeting will be April 1" in observance of Arbor Day. D. Red House Interpretive Center Committee Parks Division Manager Brock Davis conveyed the committee is seeking assistance from Parks Maintenance to rebuild the beehive oven. E. Parks and Recreation Foundation Recreation Division Manager Scott Williams reported that the Parks and Recreation Finance Sub -Committee will meet April 4'h. He also stated that the Sponsorship Sub -Committee will be meeting again soon and its objective is to go through and identify potential sponsors that could help the foundation and the Department. Scott conveyed several businesses have renewed their sponsorship packages. F. Monthly Staff Report/Calendar Update Staff Briefs were handed out to the board members informing them of the upcoming events in the Parks & Recreation Department. Recreation Division Manager Penny Williams reported 200 people attended Play Cape Saturday, signing their children up for classes and leagues. The Parks & Recreation Job Fair will be held Thursday from 11:00 a.m. — 2:00 p.m. and 4:00 p.m. —6:00 p.m. Cape Girardeau's Largest Bunny Hop and Easter Egg Drop will take place March 26" at Osage Park this year with the eggs being dropped from a helicopter. SMASH is getting ready to begin. Over 1,200 Fathers/Daughters attended this year's Parks and Recreation Advisory Board Meeting March 14, 2016 Page 3 Father/Daughter Dance themed, "A Night in Candy Land". The Memphis Grizzlies NBA Trip is sold out. Cardinal tickets are on sale now for the April 30'h Game Day Trip. There are 624 children registered for the Spring Youth Soccer League. 5. OTHER BUSINESS None. A. Next Board Meeting The next board meeting is scheduled for Monday, April 11, 2016 at the Osage Centre. 6. ADJOURNMENT There being no further business, the meeting was adjourned with a motion from Vice Chairman Slattery and seconded by Philip Cantom. Motion passed. Meeting adjourned. Submitted by: Bari Neff, Secretary CITY of CAPE GIRARDEAU PARKS E RECREATION DEPARTMENT Parks and Recreation Advisory Board Meeting April 11, 2016 The Parks and Recreation Advisory Board met for their regular meeting April 11, 2016, at the Osage Centre at 5:30 p.m. Board Members Present: Percy Huston, Chairman Terry Slattery, Vice Chair Person Bari Neff, Treasurer Robert Harris, Board Member Beverly Evans, Board Member Craig Billmeyer, Board Member Daniel Pressnn, Board Member Pete Frazier, Board Member Absent: Philip Cantom, Roger Hudson, Kevin Noel Staff Present: Julia Thompson, Director of Parks and Recreation Penny Williams, Recreation Division Manager Scott Williams, Recreation Division Manager Brock Davis, Parks Division Manager Stacey Welter, Administrative Coordinator 1. WELCOME/ INTRODUCTIONS Chairman Percy Huston welcomed everyone to the meeting and introduced the newest board member Pete Frazier. Pete told a little about himself and then board members introduced themselves. Division Manager Penny Williams then introduced the newest Recreation Coordinator, Abigail Sturmer. Abigail will work at the Central Municipal Pool and she will also assist with Recreation Programs. 2. OLD BUSINESS: A. Approval Of Minutes: Chairman Huston requested approval of the minutes from the March 14, 2016 meeting. Board member Craig Billmeyer made a motion to approve the minutes; seconded by board member Beverly Evans. Motion passed. B. Indoor Sports Complex: Director Julia Thompson reported that they are making a lot of progress. Currently steel beams have been constructed from the soccer fields up to the lobby. She mentioned that Phil Penzel was maximizing this opportunity of nice weather and working efficiently. Currently the completion date has moved up a week. Parks and Rec staff are working on the budget, picking out colors, and fine tuning the technical side of things. 3. NEW BUSINESS A. Discussion on the Use Tax Vote and PRS2 Strategy Overview Director Julia Thompson asked the board's opinion of the Use Tax not passing, The board conversed freely and all agreed there was not enough public information. The Use Tax was a new tax and the public voted that they did not want any more taxes. Regarding the PR52 Strategy, Chairman Huston would like to see a project list prioritized by the staff members for the next meeting. He would like to see all projects promised in PR51 completed before 2018. Parks and Recreation Advisory Board Meeting April 11, 2016 Page 2 B. Discussion on PRS2 Park Assessment Needs and Process Director Thompson explained to the board about the workshop that was done at the last staff retreat. The staff came up with standards all of our parks and facilities should have. With these standards each of our parks and facilities will be rated by staff members and Director Thompson would like the board to do the same. She thinks it will be good for fresh eyes to look at and review these areas. From these ratings a list of projects will be formed that could potentially be items of the PRS2 proposal. Everyone was in agreement that it will be more difficult to pass the tax this time because there are more maintaining projects and not big ticket items. Director Thompson will bring the evaluated matrix to the next meeting. 4. REPORTS A. Parks and Recreation Project Updates Parks Division Manager Brock Davis reported that they will be having the ribbon cutting for Shelter 3 and Kiwanis May 6'h. Next they will work on Shelter 2 and the restroom at Shelter 4. He went on to say that a new playground and shelter will be built at the Arena Sports Complex by the quad. This will give the siblings something to do while they are at the game. They also planted 10 trees in that location for Arbor Day. Manger Davis also reported that there was a little flood damage that was covered by FEMA. B. Golf Course Advisory Board Park Division Manager Davis reported that the Golf Course was in full swing. The crews are working on the ditch line project and the course entrance. Recreation Division Manager Scott Williams reported that they had a Promotion and Marketing sub -committee meeting and there will be more promotions coming this summer. C. Tree Advisory Board Parks Division Manager Brock Davis mentioned again that they had planted trees by the Arena Quad. He also reported that they were the Tree Board would be changing the list for the Community Tree Program. D. Red House Interpretive Center Committee Parks and Recreation Director Julia Thompson reported that they are looking for someone to be the liaison from the Parks and Recreation Advisory Board and she would like a recommendation at the next meeting. The Red House members are currently working on the details for the Heritage Days Festival. E. Parks and Recreation Foundation Foundation Treasurer Beverly Evans reported that the board met on April 7`°. At that meeting they voted to approve funding from the Foundation for the Arena Quad shelter and playground projects. She reported that the Ride Your Bike to School and Work Day will be held May 6`°, and Craig Billmeyer has resigned from the board. F. Monthly Staff Report/Calendar Update Staff Briefs were handed out to the board members informing them of the upcoming events in the Parks & Recreation Department. Recreation Division Manager Penny Williams gave a brief overview of last week's events which included a 52 team tournament at the Shawnee Sports Complex, and the Special Olympic Spring Games which hosted 350 athletes. SMASH Volleyball League has the largest participation to date. Friends of the Parks Day / Great Cape Clean Up is April 23`d, and the Steamboat Triathlon is April 241h. OTHER BUSINESS Chairman Percy Huston requested to have Pete Frazier the liason for the Shawnee Parks Sports Complex Board which would take Mr. Huston's place. Mr. Huston made a motion seconded by board member Craig Billmeyer. Motion approved. Parks and Recreation Advisory Board Meeting April 11, 2016 Page 3 Next Board Meeting The next board meeting is scheduled for Monday, May 9, 2016 at the Osage Centre. 6. ADJOURNMENT There being no further business, the meeting was adjourned with a motion from Beverly Evans and seconded by Terry Slattery. Motion passed. Meeting adjourned. Submitted by: Bari Neff, Secretary CITY of CAPE GIRARDEAU PARKS 6 RECREATION DEPARTMENT Parks and Recreation Advisory Board Meeting May 9, 2016 The Parks and Recreation Advisory Board met for their regular meeting May 9, 2016, at the Osage Centre at 5.30 p.m. - Board Members Present: Percy Huston, Chairman Terry Slattery, Vice Chair Person Bari Neff, Treasurer Robert Harris, Board Member Beverly Evans, Board Member Craig Billmeyer, Board Member Daniel Pressor, Board Member Pete Frazier, Board Member Philip Cantoni, Board Member Roger Hudson, Board Member Kevin Noel, Board Member Absent: None Staff Present: Julia Thompson, Director of Parks and Recreation Penny Williams, Recreation Division Manager Scott Williams, Recreation Division Manager Brock Davis, Parks Division Manager Stacey Welter, Administrative Coordinator 1. WELCOME/ INTRODUCTIONS Chairman Percy Huston welcomed everyone to the meeting and introduced the newest Council Member Dr. Bob Fax. Dr, Fox told a little about himself and then board members introduced themselves. 2. OLD BUSINESS: A. Approval Of Minutes: Chairman Huston requested approval of the minutes from the April 11, 2016 meeting. Board member Craig Billmeyer made a motion to approve the minutes; seconded by board member Terry Slattery. Motion passed. 3. NEW BUSINESS A. Discussion on PRS2 Park Assessment Needs and Process Director Julia Thompson passed around the Parks and Facilities Evaluation standard form. She reported that the standards came from the survey for each of our parks and facilities. Standards are key for helping the department determine how to assess our facilities for PRS2. At the next meeting the board will workshop through each park/facility and the standards that are necessary for each area. Director Thompson also presented to the board a list of PRS1 approved, non -funded projects. She would like the board to review the list and there will be a discussion on it at the next meeting. Director Thompson would like the board to split up into sub -committees for the planning and execution of PRS 2, In the sub -committee workshops they will assess each park/facility and determine what needs to be improved. They will also discuss areas that need to be better maintained, and vet the non funded PRS1 projects and prioritize them. Because the Use Tax did not pass, some of the excess funds will be needed to improve the Shawnee Park Sports Complex. Director Thompson thinks a power point presentation would be helpful to show the board each of our parks and facilities. Board Member, Bari Neff would like to see a list of accomplished projects from PRS 1. The results from the survey will also be emailed out to the board. Parks and Recreation Advisory Board Meeting May 9, 2016 Page 2 B. Capaha Park Baseball Field Improvements — University Partnership Director Thompson reported that the Parks and Rec Staff along with the SEMO Staff came together and made an agreement. The main agreement included replacing the grass on the infield and outfield of Capaha Ballfield with astro turf. The University is funding 50% and the City is funding the other 50%. Director Thompson believes this is a good thing and will make great improvements to the ballfield. C. Appointment to the Red House Interpretive Committee Liaison Chairman Huston asked for any nominations for the Red House Committee. The Committee meets on the first Wednesday of every month at 3:30pm. Currently there aren't any nominations. D. Kiwanis Park Ribbon Cutting Wednesday, May 18", 11:30am Director Thompson informed the board that they would be Conduction a ribbon cutting for Kiwanis Shelter #3 and the new playground Wednesday May 18" at 11:30am. She would like anyone to attend if they can make it. E. Cape Splash Employee/Board Night Division Manager Penny Williams invited all board members and their families to come out to Cape Splash for the Employee/Board member night May 251" from 5:30pm — 7:OOpm. 4. REPORTS A. Parks and Recreation Project Updates Parks Division Manager Brock Davis reported that they are getting ready to pour the concrete pad at Kiwanis Shelter d2 and once that shelter is complete they will move on to the restrooms, Bowen Engineering is currently working on the plans for the trail widening, and the Sloan creek bridge will be opening soon. B. Golf Course Advisory Board Park Division Manager Davis reported that the Golf Course was in full swing and the turf looks good. They are currently working on a few hole renovations. C. Tree Advisory Board Chairman Robert Harris reported that the board did not meet this month. D. Red House Interpretive Center Committee Parks and Recreation Director Julia Thompson reported that the members are currently working on the details for the Heritage Days Festival. E. Parks and Recreation Foundation Foundation Chairperson Bari Neff reported that Bike to Work and School Day was held May 6" with a great turn out. National Running day will be held June 1". F. Monthly Staff Report/Calendar Update Staff Briefs were handed out to the board members informing them of the upcoming events in the Parks & Recreation Department, Recreation Division Manager Penny Williams gave a brief overview of the upcoming events. Division Manager Scott Williams reported that the Shawnee Sports Complex was having a great season thus far. Division Manager Brock Davis reported that the Friends of the Parks Day and Great Cape Clean up went very well with a large turnout. Director Thompson reported that the Indoor SportsPlex is still on schedule. P Parks and Recreation Advisory Board Meeting May 9, 2016 Page 3 Next Board Meeting The next board meeting is scheduled for Monday, June 13, 2016 at the Osage Centre. ADJOURNMENT There being no further business, the meeting was adjourned with a motion from Beverly Evans and seconded by Terry Slattery. Motion passed. Meeting adjourned. Submitted by: Bari Neff, Secretary CITY of CAPE GIRARDEAU (DRAFT) PARKS F RECREATION DEPARTMENT Parks and Recreation Advisory Board Meeting June 13, 2016 The Parks and Recreation Advisory Board met for their regular meeting June 13, 2016 at the Osage Centre at 5:30 p.m. Board Members Present: Percy Huston, Chairman Terry Slatery, Vice Chair Person Bari Neff, Treasurer Beverly Evans, Board Member Roger Hudson, Board Member Craig Billmeyer, Board Member Pete Frazier, Board Member Robert Harris, Board Member Kevin Noel, Board Member Daniel Presson, Board Member Phillip Cantom, Board Member Bob Fox, City Council Liaison Absent: None 1. WELCOME/ INTRODUCTIONS Chairman Percy Huston called the meeting to order. Staff Present: Julia Thompson, Director of Parks and Recreation Penny Williams, Recreation Division Manager Scott Williams, Recreation Division Manager Brock Davis, Parks Division Manager Stacey Welter, Administrative Coordinator 2. OLD BUSINESS: A. Approval Of Minutes: Chairman Huston requested approval of the minutes from the May or meeting. Board member Craig Billmeyer made a motion to approve the minutes; seconded by board member Terry Slattery. Motion passed. 3. NEW BUSINESS A. Park Inventory & Assessment Presentation Parks and Recreation Director Julia Thompson started by handing out a document that showed all the completed PRS 1 projects. She then handed out a GIS document of all parks, and facilities within our department so that board members could get a better grasp of where everything is. Director Thompson then presented to the board a power point presentation of inventory assessment of parks, facilities and trails. Currently the Parks and Recreation Department is still evaluating what projects are going to be used for PRS 2. They are also evaluating the excess PRS funds that are now available. The power point gives an overview of what the department owns and maintains. Director Thompson gave a brief history and overview from Arena Park all the way the way through River Front Park. The rest of the parks, facilities and trails will be presented in the meetings to come. The board was very pleased with the presentation and look forward for more to came. B. Appointment of Red House Interpretive Committee Liaison Director Thompson offered the position of Red House liaison to the board but there wasn't any interest. Division Manager Scott Williams suggested having a foundation member be the liaison to the Red House. Parks and Recreation Advisory Board Meeting June 13, 2016 Page 2 4. REPORTS A. Parks and Recreation Project Updates Parks Division Manager Brock Davis had reported that Kiwanis Park Shelter N2 was under construction; chat was added to the Dog Park to prevent mud and wash outs; and the restroom at Kiwanis Shelter 44 was the next project to start. He mentioned that they had met with PDS and are working on the trail master plans. The Arena Park Sports Complex quad shelter and playground are underway. B. Golf Course Advisory Board Park Division Manager Davis reported that the golf course was having a great year so far and they are on pace for one of the best revenue years. The weather has been goad and the course improvements were coming along. C. Tree Advisory Board Tree Advisory Board Chairman Robert Harris reported that the board met that day, and they talked about the trees that needed to be taken down. Jennifer will help update the tree planting list. D. Red House Interpretive Center Committee Director Thompson reported that the committee is working on Heritage Days which will be help September 30"— October 1". All the historical areas in Cape Girardeau will be a part of this event. E. Parks and Recreation Foundation Foundation Chairperson Bari Neff reported that National Running Day was canceled due to weather. Night Fall Glow Ball will be the next event on July 9",, F. Monthly Staff Report/Calendar Update Staff Briefs were handed out to the board members informing them of the upcoming events in the Parks & Recreation Department. Recreation Division Manager Penny Williams reported the Girls Youth Volleyball League had 27 teams participating. The River Walking Fitness Club was started at Cape Splash and is extremely popular. They can walk the lazy river from 9 15a until 10:45am. The Dad Olympics and the Mermaid Pirate Party are upcoming events at Cape Splash on lune 28. SPSC is doing very well with little rain outs. The Shawnee Park Centre is having one of its best years. Division Manager Williams reminded the board that July is National Parks and Recreation Month and they will have a proclamation an July 5'". She invited the board to make an appearance that night if they could. 5. OTHER BUSINESS A. Next Board Meeting The next board meeting is rescheduled for Monday, July 12, 2016 at the Osage Centre. 6. ADJOURNMENT There being no further business, the meeting was adjourned with a motion from Percy Huston and seconded by Terry Slattery. Motion passed. Meeting adjourned. Submitted by: Bari Neff, Secretary CITY of CAPE GIRARDEAU PARKS & Pro Rr ATION DEPARTMENT Parks and Recreation Advisory Board Meeting July 11, 2016 The Parks and Recreation Advisory Board met for their regular meeting July 11, 2016, at the Osage Centre at 5.30 p.m. Board Members Present: Bari Neff, Treasurer Robert Harris, Board Member Craig Billmeyer, Board Member Daniel Presson, Board Member Pete Frazier, Board Member Philip Cantoni, Board Member Roger Hudson, Board Member Kevin Noel, Board Member Absent: Percy Huston, Chairman Terry Slattery, Vice Chair Person Beverly Evans, Board Member Staff Present: Julia Thompson, Director of Parks and Recreation Dr, Bob Fox City Council Liaison Penny Williams, Recreation Division Manager Scott Williams, Recreation Division Manager Marcia Stone, Administrative Clerk Guest: Danny Essner, Parks & Recreation Foundation Vice Chairman 1. WELCOME/ INTRODUCTIONS Treasurer Bari Neff welcomed everyone to the meeting. 2. OLD BUSINESS: A. Approval Of Minutes: Treasurer Neff requested approval of the minutes from the lune 13, 2016 meeting. Board Member Craig Billmeyer made a motion to approve the minutes; seconded by Board Member Philip Cantoni, Motion passed. 3. NEW BUSINESS A. Park Inventory & Assessment Presentation DlrectorJulia Thompson presented Part II of the City of Cape Girardeau Parks & Recreation Park Inventory and Assessment PowerPoint Presentation to the members and guest. Arena Park Sports Complex, A. C. Brase Arena, Arena Grandstands, 4-H Exhibit Hall, Cape Indoor Sportsplex, Cape River Heritage Museum, Cape Splash, Central Pool, City Hall, Fairmount, Lonmier and Old Lorimer Cemeteries, Fort D, 1. C Golf Course, Osage Centre, Shawnee Park Center, Shawnee Park Sports Complex, Red House Interpretive Center, Bloomfield Trail, Cape LaCroix Trail and future trails in Master Plan. Each area listed above was identified individually showing the facility's assets, deficiencies and opportunities. The Board will need to decide what are the most important issues for the Parks and Storm Water Tax. The staff decided to divide the park facilities in three groups with Brock Davis meeting on the Parks, Cemeteries and Trails; Scott Williams will meet with those on Sports and Complexes and Penny Williams will meet with the members on Aquatics and Community Centers. The members present requested an opportunity to meet with all three groups so they would all have a good knowledge on all of the department's needs. Director Thompson suggested after two meetings on their facility topic; come back with their feedback on needs or opportunities. The August meeting they will plan on the same time frame, but some workshops may last longer than the normal board meeting or additional meetings may be necessary to conclude by October. A. Parks and Recreation Project Updates Director Thompson reported for Parks Division Manager Brock Davis that the shelter construction at Kiwanis Park is making good progress. Parks and Recreation Advisory Board Meeting July 11, 2016 Page 2 B. Golf Course Advisory Board Scott Williams reported the Golf Course Committee is looking at meeting quarterly to reduce cost since the agenda has been light. C. Tree Advisory Board Robert Harris reported that they didn't have a meeting, so he had nothing to report. D. Red House Interpretive Center Committee Director Thompson reported that the Red House Interpretive Center just submitted a Humanitarian Grant for $2,500.00 that will help with the funding for entertainment for the Cape Heritage Days. Because of the strong determination of Cemetery Sexton Jim Crites, three civil war soldiers' unmarked graves at Fairmount Cemetery will be officially recognized with a full military honor through the official Missouri Honor's program. The ceremony will take place during the Cape Girardeau Heritage Days. E. Cape Girardeau Parks & Recreation Foundation Parks & Recreation Foundation Chairman Bari Neff reported that the board members have been going over the budgets; the board member's terms; and they will be reviewing the By -Laws. They just voted on a new Board Member, Mark Lanzotti. The Foundation's next special event is the Cary Flanagan Memorial Tournament on August 27ih. F. Monthly Staff Report/Calendar Update — Handout/Staff Report 1) July is Parks & Recreation Month. The staff had something available to touch everyone's life. Parks & Rec Day had over 1000 in attendance. The sponsors got a lot of publicity during the course of this event 2) Capaha Classic SK & Children's One Mile took place on July 91h with 63 participating in 5K and 6 in the Children's One Mile Run. 3) Night Fall Glowball Tournament was July 9ih with 13 teams playing. Academy Sports & Outdoors donated the prizes and the Pilot House catered the food. 4) Adult Beach Bash will be held on July 21" at Cape Splash. 5) Summer Cardinal Trip will be on July 24"'. Game time has changed to 7:05 due to being televised. Tickets are still available. 4. Other Business Director Thompson encouraged the Board Members to attend City Council Meeting on July 181h to show their support for the additional Parks & Storm Water purchases that we would like to add to last year's budget. Board Members requested that Stacey send out an email reminder for Board Members to attend. Tessa Bollinger was hired to replace Chris Eastridge at the Shawnee Park Center. Stephanie Mata accepted the position of Recreation Coordinator working at Shawnee Park Sports Complex and Cape Indoor Sportsplex and Jen Rose took Tessa's position as Recreation Coordinator at the Osage Centre. 5. Next Board Meeting The next board meeting is scheduled for Monday, August 8, 2016 at the Osage Centre, 6. ADJOURNMENT There being no further business, the meeting was adjourned with a motion from Craig Billmeyer and seconded by Philip Carbon, , Motion passed. Meeting adjourned. Submitted by: Bari Neff, Secretary CITY of CAPE GIRARDEAU (DRAFT) PARKS E, RECREATION DEPARTMENT Parks and Recreation Advisory Board Meeting August 8, 2016 The Parks and Recreation Advisory Board met for their regular meeting August 8, 2016 at the Osage Centre at 5:30 p.m. Board Members Present: Staff Present Percy Huston, Chairman Julia Thompson, Director of Parks and Recreation Bari Neff, Treasurer Penny Williams, Recreation Division Manager Phillip Cantoni, Board Member Scott Williams, Recreation Division Manager Beverly Evans, Board Member Brock Davis, Parks Division Manager Roger Hudson, Board Member Kaed Harrell, Asst. Recreation Division Manager Pete Frazier, Board Member Stacey Welter, Administrative Coordinator Robert Harris, Board Member Kevin Noel, Board Member Bob Fox, City Council Liaison Absent: Terry Slattery, Daniel Presson 1. WELCOME/ INTRODUCTIONS Chairman Percy Huston called the meeting to order. 2. OLD BUSINESS: A. Approval Of Minutes: Chairman Huston requested approval of the minutes from the July 11th meeting, Board member Phillip Cantoni made a motion to approve the minutes; seconded by board member Bari Neff. Motion passed. 3. NEW BUSINESS A. Park, Recreation and Stormwater I. Parks and Recreation Director Julia Thompson started by stating that the group will be staying together to discuss PRS2 projects versus splitting into sub committees. The goal is to bring to the board the most pressing issues and then to decide what should be on the ballot. Director Thompson continued with the discussion of the Shawnee Park Sports Complex. She asked Kaed in his opinion how he would rate the facility and what improvements need to be made. He explained that the biggest issue is the playing surface and having to cancel tournaments, or spend large amounts of over time in the case of rain. Most of the needed improvements will be covered from the PRS Excess funds. Outside of those funds, improvements include spectator shade, overlaying the parking lot, Improvements to the entry ways to the park, signage etc. ii. The Area Park Sports Complex was discussed next. This complex is where the majority of the youth baseball and softball games are played. NFL Flag, Adult Flag Football, rugby, and Cape youth Tackle Football also utilize the park. The board concluded that this is an average facility that meets standards but could use improvements. The challenges with the property are that it is jointly owned and it is located in a flood zone. It would cost $7 million to fix the stormwater issues in the park. Director Thompson asked the question "Is having the ballfields there the best use of the land?" Would it be better to move the fields to a different location? The board discussed serval Ideas. Councilman Bob Fox added that the council may want to see more stormwater projects added to the ballot that could potentially benefit the Parks and Rec Department as well. The board would like to see a list of past stormwater PRS projects and a potential list for PRS2. Parks and Recreation Advisory Board Meeting August 8, 2016 Page 2 Aquatics were the next topic of discussion. The renovation of Central Pool was eliminated from the original PRS 1 list due to high costs. The benefits of Central Pool is that it's the only 50m pool between St. Louis and Memphis, its highly utilized by club swim teams and high schools swim teams which brings a large economic impact to the city. The down side is that it the facility is so old it's deteriorating and very inefficient. The quality of air and parking also needs to be improved. Questions to keep in mind are Would it be best to in close the current pool, or would it be best to build an entire new facility? Would there be a recreational swimming area in a new facility? Director Thompson felt like these were the larger issues and she wanted to discuss these with the board first. She would like to take the board members out to these locations so they can see firsthand what the facilities need. The next meeting the board will meet out at the Shawnee Park Centre from 5.00pm- 7:001 From there they will tour the Shawnee Park Sports Complex and possibly Central Pool. 4. REPORTS A. Parks and Recreation Project Updates Parks Division Manager Brock Davis had reported that Kiwanis Park Shelter 42 was wrapping up. Next they will be renovating the current restroom and installing a brand new restroom by Shelter 84. From there they will move on to Arena where they are replacing shelters 6-8 and adding a playground to that area. B. Golf Course Advisory Board Park Division Manager Davis reported that the golf course was renovating tee boxes 17 and 18 to make them more accessible for seniors. C. Tree Advisory Board Tree Advisory Board Chairman Robert Harris reported that the board met that day, and they talked about the trees that needed to be taken down. Jennifer will help update the tree planting list. D. Red House Interpretive Center Committee Director Thompson reported that the committee is working on Heritage Days which will be held September 30`h—October 1". They did not receive a grant they applied for so they may have to utilize funding from the Red House account. E. Parks and Recreation Foundation Foundation Chairperson Bari Neff reported that Spaghetti Day is November 101h. Stacey will be sending the sponsor form out to all board members. F. Monthly Staff Report/Calendar Update Staff Briefs were handed out to the board members informing them of the upcoming events in the Parks & Recreation Department, Recreation Division Manager Penny Williams reported the Adult Beach Bash had over 700 people in attendance. The Capaha Field Project will begin September 1", with the ground breaking being on August 24". i. Sand Indoor Volleyball League Begins—August 8th 11, Summer Garage Sale—August 13th iii. Cary Flanagan Memorial Softball Tournament — August 27th IV, Fall Youth Soccer League Begins — August 29 Parks and Recreation Advisory Board Meeting August 8, 2016 Page 3 .. 5. OTHER BUSINESS A. Next Board Meeting The next board meeting is scheduled for Monday, September 12, 2016 at the Shawnee Park Centre. 6. ADJOURNMENT There being no further business, the meeting was adjourned with a motion from Percy Huston and seconded by Beverly Evans. Motion passed. Meeting adjourned. Submitted by: Bari Neff, Secretary CITY of CAPE GIRARDEAU t PARKS & RECREATION DEPARTMENT (DRAFT) Parks and Recreation Advisory Board Meeting September 12, 2016 The Parks and Recreation Advisory Board met fortheir regular meeting September 12, 2016 at the Shawnee Park Centre at 5:00 p.m. Board Members Present: Percy Huston, Chairman Bari Neff, Treasurer Phillip Cantom, Board Member Beverly Evans, Board Member Roger Hudson, Board Member Pete Frazier, Board Member Robert Harris, Board Member Kevin Noel, Board Member Terry Slattery, Vice Chairman Daniel Pressor, Board Member Absent: Bob Fox, Craig Billmeyer 1. WELCOME/ INTRODUCTIONS Chairman Percy Huston called the meeting to order. Staff Present: Julia Thompson, Director of Parks and Recreation Penny Williams, Recreation Division Manager Scott Williams, Recreation Division Manager Brock Davis, Parks Division Manager Kaed Horrell, Asst. Recreation Division Manager Stacey Welter, Administrative Coordinator 2. OLD BUSINESS: A. Approval Of Minutes: Chairman Huston requested approval of the minutes from the August 8th meeting. Board member Kevin Noel made a motion to approve the minutes; seconded by board member Bari Neff. Motion passed. NEW BUSINESS A. PRS Excess Project List and Timeline i. Parks and Recreation DirectorJulia Thompson started by handing out the PRS Excess Project List. She stated that the 4H Parking Lot, Cape Splash Phase 2, Central Pool Pump and Mechanical Room Upgrade, Osage Centre Drainage System Improvements, Osage Centre Upgrade to Gym Lighting, Osage Fitness Room Equipment, and Shawnee Park Sports Complex Phase 1 and 2Improvements were going to happen. The board members asked questions if they had any, Director Thompson also stated that PRS 1 projects would be complete before PRS 2. B. Park and Facility Tour i. The first facility the board toured was the Shawnee Park Sports Complex. Assistant Division Manager Kaed Harrell showed the board all areas that were in need of improvement. From irrigation and redevelopment of outfields and infields, to the parking lot and aesthetics of the park. If all goes well they will begin Phase 1 in October which consists of redevelopment of fields 6, 7, and 8. ii. The second facility toured was of the Central Municipal Pool. Division Manager Penny Williams, along with Patrick Watson and Abby Sturmer showed the board all areas including the bath house, the newly painted deck, the pump room, and the pool itself. They explained that the infrastructure of the facility was deteriorating and because the pool is so old, it's getting harder and harder to find replacement parts. Parks and Recreation Advisory Board Meeting September 12, 2016 Page 2 4. REPORTS A. Parks and Recreation Project Updates Parks Division Manager Brock Davis had reported that Kiwanis Park Shelter 92 was wrapping up. Next they will be renovating the current restroom and installing a brand new restroom by Shelter 44. From there they will move on to Arena where they are replacing shelters 6-8 and adding a playground to that area. B. Golf Course Advisory Board Park Division Manager Davis reported that the golf course was renovating tee boxes 17 and 18 to make them more accessible for seniors. C. Tree Advisory Board Tree Advisory Board Chairman Robert Harris reported that the board did not meet that day and he had nothing to report. D. Red House Interpretive Center Committee Director Thompson reported that the committee is working on Heritage Days which will be held September 30"'— October 1". They did not receive a grant they applied for so they may have to utilize funding from the Red House account. E. Parks and Recreation Foundation Foundation Chairperson Bari Neff reported that Spaghetti Day is November 101h. Stacey handed out sponsor forms and the list of sponsors to be contacted. Sponsor forms need to be turned in by Wednesday November 2" F. Monthly Staff Report/Calendar Update Staff Briefs were handed Out to the board members informing them of the upcoming events in the Parks & Recreation Department. Recreation Division Manager Penny Williams reported the fall season is very busy as well. The upcoming events are listed below. I . 191h Annual Autumn Open 4-Person Scramble —Sept. 10 ii. Coors Light/Trail of Tears Triathlon— Sept. 10 iii. Corporate Games Opening Ceremonies—Sept. 18 IV. Doggy Swim Day—Sept. 25 V. Downtown Golf Tournament— Sept. 25 vi. Cape Girardeau Heritage Days —Sept. 30 5. OTHER BUSINESS A. Next Board Meeting The next board meeting is scheduled for Monday, October 10, 2016 at the Shawnee Park Centre. 6. ADJOURNMENT There being no further business, the meeting was adjourned with a motion from Percy Huston and seconded by Beverly Evans. Motion passed. Meeting adjourned. Submitted by: Bari Neff, Secretary CITY of CAPE GIRARDEAU (DRAFT) PARKS 6 RECREATION DEPARTMENT Parks and Recreation Advisory Board Meeting October 10, 2016 The Parks and Recreation Advisory Board met fortheir regular meeting October 10, 2016 at the Cape Girardeau SportsPlex/ Osage Centre at 5:00 p.m. Board Members Present: Percy Huston, Chairman Bob Fox, Council Liaison Phillip Cantoni, Board Member Beverly Evans, Board Member Roger Hudson, Board Member Pete Frazier, Board Member Robert Harris, Board Member Craig Billmeyer, Board Member Kevin Noel, Board Member Terry Slattery, Vice Chairman Daniel Pressor, Board Member Absent: Pete Frazier, Bari Neff 1. WELCOME/ INTRODUCTIONS Chairman Percy Huston called the meeting to order. Staff Present: Penny Williams, Recreation Division Manager Scott Williams, Recreation Division Manager Brock Davis, Parks Division Manager Kaed Horrell, Asst. Recreation Division Manager Stacey Welter, Administrative Coordinator 2. OLD BUSINESS: A. Approval Of Minutes: Chairman Huston requested approval of the minutes from the September 12th meeting. Board member Kevin Noel made a motion to approve the minutes; seconded by board member Beverly Evans. Motion passed. 3. NEW BUSINESS A. Cape Girardeau SportsPlex Tour I. The Parks Advisory Board members met at the Cape Girardeau SportsPlex for a tour of the facility. Recreation Division Manager Scott Williams lead the tour and answered any questions the board members had. All members were very impressed with the building and are excited for its completion. B. Osage Centre Tour i. The majority of the Park Board Members had already seen the Osage Centre renovations but the ones who hadn't toured the facility after the meeting was adjourned. Recreation Division Manager Penny Williams answered any questions about the facility and pointed out the upgrades that could possibly be PRS 2 projects. C. Discussion/Recommendation on New Advisory Board Appointment ii. Division Manager Scott Williams began by explaining that Beverly Evans had served her 9 years of service and she has termed out. The new position would be to fill her spot. Mr. Huston reviewed the applicants with the board members. The applicants that had the Parks and Recreation Advisory Board as first choice included David Cantrell, Amanda Craft, Tracey Glenn, Angel Hillman, Julie Ann Palmer, Robert Vazques, Brian Tapp, & Dr. Kenneth L. Stilson. Mr. Huston asked board members to Parks and Recreation Advisory Board Meeting October 10, 2016 Page 2 cast their vote on their top three choices. From there Director Julia Thompson and Mr. Huston would review the votes and recommend the new board mernber to the city council. Percy Huston and Terry Slattery were also up for reappointment. Beverly Evans made a motion to recommend reappointment of Percy Huston and Terry Slattery to the Parks and Recreation Advisory Board. The motion was seconded by Roger Hudson, Motion passed. 4. REPORTS A. Parks and Recreation Project Updates Parks Division Manager Brock Davis had reported that Kiwanis Park restroom renovations are taking place and they will be installing a brand new restroom by Shelter #4. From there they will move, onto Arena where they are replacing shelters 6-8 and adding a playground to that area. B. Golf Course Advisory Board Park Division Manager Davis reported that the golf course crew was preparing the greens for w ntei. C. Tree Advisory Board Tree Advisory Board Chairman Robert Harris reported that the board was working on the tree list and ord mantes. D. Red House Interpretive Center Committee Administrative Coordinator reported that Heritage Days was a huge success and a big crowd. Having the war ship at the river front also helped with traffic flow. They will be continuing this event next year. E. Parks and Recreation Foundation Recreation Division Manager Scott Williams reported that the board will meet Thursday October 13rh. Spaghetti Day is coming up November 10th. Please have sponsorships turning into Stacey by November 2n0. F. Monthly Staff Report/Calendar Update Staff Briefs were handed out to the board members informingthem of the upcoming events in the Parks & Recreation Department. Recreation Division Manager Penny Williams reported the fall season is very busy as well. T'he Hunted House is currently being built and opening Oct. 14t°. The upcoming events are listed below. !. Haunted Hall of Horror— Oct. 14,15,21,22,28,28,31 ii. Halloween Hoopla - Oct. 28 H. Double the Deal Garage Sale — Nov. 5 iv. Spaghetti Day—Nov. 10 V. Doggy Swim Day — Sept. 25 vi. Patti's Trip — Nov. 12 vii_ Fail Family Festival — Nov. 18 S. OTHER BUSINESS A. Next Board Meeting The next board meeting is scheduled for Monday, November 14, 2016 at the Shawnee Park Centre, 6. ADJOURNMENT there being no further business, the meeting was adjourned with a motion from Percy Huston and seconded by Beverly Evans. Motion passed. Meeting adjourned. SubmHted by: Bari Neff, Secretary CITY (DRAFT) CAPE GIRARDEAU PARKS 6 RECREATION DEPARTMENT Parks and Recreation Advisory Board Meeting November 14, 2016 The Parks and Recreation Advisory Board met for their regular meeting November 14, 2016 at the Cape Girardeau SportsPlex/ Osage Centre at 5:30 p.m. Board Members Present: Bari Neff, Secretary Bob Fox, Council Liaison Phillip Cantoni, Board Member Angel Hillman, Board Member Roger Hudson, Board Member Pete Frazier, Board Member Craig Billmeyer, Board Member Kevin Noel, Board Member Terry Slattery, Vice Chairman Daniel Pressor, Board Member Tracey Glenn, Board Member Absent: Percy Huston Staff Present: Julia Thompson, Director of Parks and Recreation Penny Williams, Recreation Division Manager Scott Williams, Recreation Division Manager Brock Davis, Parks Division Manager Kaed Horrell, Asst. Recreation Division Manager Stacey Welter, Administrative Coordinator 1. WELCOME/ INTRODUCTIONS Vice Chairman Terry Slattery called the meeting to order. He introduced new board members Tracey Glenn and Angel Hillman. 2. OLD BUSINESS: A. Approval Of Minutes: Vice Chairman Slattery requested approval of the minutes from the October 10th meeting. Board member Craig Billmeyer made a motion to approve the minutes; seconded by board member Bari Neff. Motion passed. 3. NEW BUSINESS A. Overview of Spaghetti Day i. Recreation Division Manager Penny Williams thanked all the board members for their help with collecting sponsorships, and for volunteering the day of the event. The event went very well, serving 2992 guests, and raised over $28,100.00 in revenue, which broke the goal of $27,500.00. Next year they are thinking about raising the sponsorship price and possibly raising the ticket prices. A recommendation for next year would be to have three people work at the drink station during busy times. Review Submittals for Arena Park Playgrounds I. Parks Division Manger Brock Davis showed the board different plans for the playgrounds at Arena Park which are projects from PRS 1. He asked them to mark what their top three favorites were. They will start construction of these playgrounds in the spring. Parks and Recreation Advisory Board Meeting November 14, 2016 Page 2 4. REPORTS A. Parks and Recreation Project Updates Parks Division Manager Brock Davis reported that Kiwanis Park restroom renovations are taking place and they will be installing a brand new restroom by Shelter#4. From there they will move on to Arena where they are replacing shelters 6-8 and adding a playground to that area. They are currently working on the Cape La Croix Trail widening study. They want to widen the trail from Bit 'o 12ft from Lexington to East Rodney. Cape Rock Park, Missouri Park, and Washington Park will also have renovations done to them as part of PRS 1 projects. Recreation Division Manager Scott Williams reported that the Shawnee Park Sports Complex Phase one projects were complete and they are very happy with the outcome. Next fall they will complete phase 2 which will include fields 1-5 renovations. He also reported that the turf a Capaha field is installed and looks great. They are currently working on installing the scoreboard. Recreation Division Manager Penny Williams added that Cape Splash Phase 2 is in progress. They will be concreting the island and adding pirate ship water feature. This will be completed by summer 2017. Director Thompson reported that the Cape Girardeau SportsPlex is having a bit of an issue dehumidifying the concrete floors of the basketball side. This needs to be done in order to install the wood courts. She also reported that Heather Davis is the new facility supervisor. She said that are looking to open to the public this coming spring. B. Golf Course Advisory Board Parks Division Manager Davis reported that things are going well. People are still playing golf with the nice weather. The maintenance guys are working on the entry way to the course. They are saving a lot of money by using rock from the Sportsplex. C. Tree Advisory Board Tree Advisory Board Chairman Robert Harris reported that there was no meeting. There was nothing to report. D. Red House Interpretive Center Committee Director Thompson reported that Heritage Days will be held on October 7 next year. E. Parks and Recreation Foundation Bari Neff reported that Spaghetti Day had already been covered. She reported that Breakfast with Santa is December 10"'. The Cardinal Caravan and Sports Banquet are both in January. The Membership Program campaign will be starting soon. F. Monthly Staff Report/Calendar Update Staff Briefs were handed out to the board members informing them of the upcoming events in the Parks & Recreation Department. Recreation Division Manager Penny Williams reported that in one weekend The Bank of Missouri Fall Cape Classic Soccer Tournament hosted 112 teams, there was the Softball Exposure Tournament that hosted 33 teams, and the Shawnee Park Center hosted their first Garage Sale. She also reported that the Cape Splash Christmas lights will be on display after Thanksgiving. Cape Splash passes will go on sale in December with a 10% discount. The Memphis Grizzlies trip is December 10th. The Haunted Hall of Horror had a record year bringing in over $34,000 in revenue. Halloween Hoopla also had a record year brining in 177 participants. The upcoming events are listed below. i. Patti's Trip—Nov. 12 ii. Fall Family Festival — Nov. 18 Iii. Breakfast With Santa — Dec. 10 iv. Set & Spike Volleyball Tournament— Dec. 11 V . Fox Theatre Trip — Dec, 15 vi. Flashlight Candy Cane Hunt — Dec. 16 S. OTHER BUSINESS A. Next Board Meeting The next board meeting is scheduled for Monday, December 12, 2U16 at the Osage Centre 6. ADJOURNMENT There being no further business, the meeting was adjourned with a motion from Terry Slattery and seconded by Roger Hudson. Motion passed. Meeting adjourned. Submitted by: Bari Neff, Secretary CITY (DRAFT) CAPE GIRARDEAU PARKS & RECREATION DEPARTMENT Parks and Recreation Advisory Board Meeting December 12, 2016 The Parks and Recreation Advisory Board met for their regular meeting December 12, 2016 at Osage Centre at 5:30 p.m. Board Members Present: Percy Huston, Chairman Bari Neff, Secretary Terry Slattery, Vice Chairman Bob Fox, Council Liaison Roger Hudson, Board Member Pete Frazier, Board Member Angel Hillman, Board Member Phillip Cantoni, Board Member Craig Billmeyer, Board Member Kevin Noel, Board Member Daniel Pressor, Board Member Absent: Tracey Glenn 1. WELCOME/ INTRODUCTIONS Chairman Percy Huston called the meeting to order. Staff Present: Julia Thompson, Director of Parks and Recreation Penny Williams, Recreation Division Manager Scott Williams, Recreation Division Manager Brock Davis, Parks Division Manager Kaed Horrell, Asst. Recreation Division Manager Stacey Welter, Administrative Coordinator 2. OLD BUSINESS: A. Approval Of Minutes: Chairman Percy Huston requested approval of the minutes from the November 14th meeting. Board member Craig Billmeyer made a motion to approve the minutes; seconded by board member Bari Neff. Motion passed. NEW BUSINESS A. Nomination/Election of Officers I . Director Thompson informed the board that it was time to elect new officers. After a short discussion, the board agreed to re-elect the current officers. Percy Huston will be Chairman, Terry Slattery will be Vice -Chairman, and Bari Neff will be secretary. Phil Cantoni made a motion to re- elect these officials, seconded by Roger Hudson. Motion passed. B. Appointment of Tree Board Liaison i. Director Thompson explained that Robert Harris was the liaison to the Tree Advisory Board and has termed out of the Parks and Recreation Advisory Board, therefore they are looking for someone to replace him as the liaison. Craig Billmeyer expressed interest in being the liaison and volunteered to do the job. Chairman Huston asked for a motion to approve Craig Billmeyer as the Tree Advisory Board liaison. Bari Neff made a motion, seconded by Angel Hillman. Motion passed. Appointment of Foundation Liaison i. Chairman Huston explained that like Robert, Beverly Evans was the liaison to the Foundation and because she had termed out, her position was needing to be replaced. Director Thompson and Bari Parks and Recreation Advisory Board Meeting December 12, 2015 Page 2 Neff explained what all the Foundation entailed and asked if anyone would be interested to serve as the Raison. If interested please let Julia know and they would make an appointment at the next board meeting. D. January Board Meeting Date Due to the Holidays, the scheduling of the council meeting had to be changed, which also affects the date of the Parks Advisory Board meeting. Two aiternat:ive dates were given, January 101" or 17". The board members decided to have the next meeting on January 101". If board members are unable to make the meeting it will not hurt their attendance record. 4. REPORTS A. Parks and Recreation Project Updates Parks Division Manager Brock Davis reported that the playgrounds and shelters have been selected for the Arena Park projects and should be in soon. The surveying for Washington, Missouri, and Cape Rock parks were just completed and they are waitingfor the results. Recreation Division Manager Penny Williams reported that Cape Splash Phase 2 in underway and the construction company had moved in. Recreation Division Manager Scott Williams reported that Shawnee Ballfield Project Phase 1 was completed and they are, very pleased with the outcome. He also reported that the A. C. Erase Arena restrooms were getting ready to be remodeled which will be completed in January. Director Thompson reported that the SportsPlex building sign had been installed and looks excellent. The construction crews were still working on dehumidifying the floors so that the wood courts could be installed. The recreation staff is currently meeting with tournament directors and giving them information about the facility. B. Golf Course Advisory Board Parks Division Manager Davis reported that the entry way project is almost complete and is looking really well. C. Tree Advisory Board Parks Division Manager Davis reported that he board is working on finding the right language to change ordinances. They also just approved a new tree listing. D. Red House Interpretive Center Committee Dl rector Thompson reported that the Red House Is dosed until May and there is noth Ing else to report. E. Parks and Recreation Foundation Bari Neff reported that Breakfast with Santa went well with 787 participants. Academy Sports donated 1.0 bikes for that event and 10 bikes for Flashlight Candy Cane Hunt. The next events coming up are the Cardinal Caravan and the Celebration of Youth Sports Awards Banquet. F. Monthly Staff Report/Calendar Update Staff Briefs were handed out to the board members informing them of the upcoming events in the Parks & Recreation Department. Recreation Division Manager Penny Williams reported that leagues will start at the beginning of January. The Health and Wellness Expo will be held on January S"' and all are encouraged to come out. Scott Williams asked the board to submit nominees for the Community Impact, and Life Time Achievement award for the Sports Banquet if they had anyone in mind. S. OTHER BUSINESS A. Council Report Councilman Bob Fox informed the board that they would be having a Stormwater Project study session at 2pm on Thursday at the Osage Centre. This is a public meeting and anyone is welcome to join, He said chat the Storrnwater Projects would need a bigger portion of the PRS 2 tax because the need is there. B. Red Star Area Daniel Presson reported that the Red Star Revival group is working on making the area look nicer, Developers have suggested a few ideas but the group is still looking into other options. Director Thompson explained that there are requested funds from CiP submissions for this area and possible funding could come from PRS 2. C. Next Board Meeting The next board meeting is scheduled for Tuesday, January 20, 2017 at the Osage Centre. 5. ADJOURNMENT There being no further business, the meeting was adjourned with a motion from Craig Bilimeyer and seconded by Bari Neff. Motion passed. Meeting adjourned. Submitted by: Bari Neff, Secretary