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HomeMy WebLinkAbout2015CITY (DRAFT) CAPE GIRARDEAU PARKS 6 RECREATION DEPARTMENT Parks and Recreation Advisory Board Meeting February 9, 2015 The Parks and Recreation Advisory Board met for their regular meeting on January 12, 2015, at the Osage Centre at 5:30 p.m. Board Members Present: Troy Vaughn, Chairman Beverly Evans, Vice Chair Person Percy Huston, Board Member Craig Billmeyer, Board Member Dana Deisher, Board Member Robert Harris, Board Member Terry Slattery, Board Member Roger Hudson, Board Member Lee Hillman, Board Member Absent: Steve Taylor, Board Member Staff Present: Julia Thompson, Director of Parks and Recreation Penny Williams, Recreation Division Manager Scott Williams, Recreation Division Manager Brock Davis, Parks Division Manager kited Harrell, Assistant Recreation Division Manager Stacey Welter, Administrative Coordinator Guest', Adam Halter/Golf Course Manager Withers Broadcasting, SEMO Students 1. WELCOME/ INTRODUCTIONS Chairman Troy Vaughn began the meeting by introducing the newest member of the Parks and Recreation team, Adam Halter. Adam is the new Golf Course Manager at the Jaycee Municipal Golf Course. He explained that he is a 2014 graduate of Southeast Missouri State University, and has previously worked at the Dalhousie Golf Club for 8 years. Adam is excited to be a part of the department and looking forward to the tasks ahead. Also attending the meeting were two employees of Withers Broadcasting, and two students from SEMO University. 2. OLD BUSINESS: A. Approval Of Minutes: Chairman Vaughn requested approval of the minutes from the January 12, 2015 meeting. Board member, Dana Deisher made a motion to approve the minutes; seconded by board member Craig Billmeyer. Motion passed. B. Facility Feasibility/Economic Impact Study Update Director of Parks and Recreation, Julia Thompson reported that the RFP for the indoor sports complex went out several weeks ago. She explained that many different companies are sending their proposals in, and the different types of companies have included sports management, financial support, and partnerships, The next step in this process will be to have the City Manager set up a committee to go through all RFPs. The City Manager is aware that there is interest from this board to be on the committee. Interviews will be set up to see who would be the best candidates for the committee. Parks and Recreation Advisory Board Meeting February 9, 2015 Page 2 C. Celebration of Youth Sports Awards Banquet Recreation Division Manager Scott Williams reported that the event was a huge success. There were over 600 participants, with over $8000.00 in sponsorships raised, and over $1000 in silent auction revenue. The event ran smoother this year and that reflected in the feedback from guests who attended. People are now showing interest in the process of the nominees, and with each year they believe the event will become even better. 3. NEW BUSINESS A. New Year's Resolutions For Parks and Recreation Chairman Troy Vaughn, asked the board to turn their resolutions into him, and if they did not have them, they were to send it to him in an email. The board then briefly described a few of the wishes for the department, which will be discussed in further detail at the next meeting. B. New Golf Course Supervisor Adam Halter is the new Golf Course Manager and his introduction was given at the beginning of the meeting, C. Foundation Membership Update Recreation Division Manager Scott Williams reported that they had received memberships from 3 individuals, 10 families, and 2 corporations thus far. The discount card sponsors have been secured and the cards are ready for print. Scott explained that he will send out a list of people that have already been contacted and he would like the board to add people to this list that they would like to receive information as well. A letter, newsletter, and the discount card will be mailed out to all members when they are secured. 4. REPORTS A. Parks and Recreation Project Updates Parks Division Manager Brock Davis reported that the projects are going really well, with lots of concrete and dirt work at Capaha Park underway. He added that they will be starting construction on the Community Garden at the Shawnee Park Center soon. The connection of West End Blvd. and Walnut Street will begin March 1st. Brock also added that there will be an expansion of River Front Park trail, that will eventually connect to the Cape La Croix Trail at the Shawnee Park Sports Complex. There will also be an expansion of the Bloomfield Road trail that will extend another mile past Dalhousie Golf Club. B. Golf Course Advisory Board Parks Division Manager Brock Davis reported that the Golf Maintenance Staff is prepping their equipment for spring. They are also hauling in dirt for a few projects coming up. The staff is excited for their new manager to give ideas and start new projects. C. Tree Advisory Board Tree Advisory Board Chairman Robert Harris reported that they had a board meeting today. He explained that they were down several members but were able to add a member at their meeting. His name is Dennis Kincaid and he will be volunteering at Arbor Day and Friends of the Parks Day. He explained that they were still looking for an urban forester and said they were going to check with the conservation department. Robert expressed that they had a good meeting and that they were making progress. D. Red House Interpretive Center Committee Board Member Dana Deisher reported that they had a guest speaker last meeting and his name was Joel Parks and Recreation Advisory Board Meeting February 9, 2015 Page 3 Rhodes. Joel works for the history department at SEMO University. He presented the board with some good suggestions on having an event in down town cape and he also spoke on finding actors to dress up in the appropriate time frame attire. The board is still working on, and making progress with the bee hive over, canoe, and an event about Lorimier days. E. Parks and Recreation Foundation Foundation Chair Person Bari Neff reported that the Celebration of Youth Sports Awards Banquet profited close to $4000.00. She also informed the board that the foundation finance sub -committee had a meeting coming up. Recreation Division Manager Penny Williams added that in lieu of the Cardinals participating in the Cardinal Caravan at the Osage Centre, they donated items to the silent auction for the sports banquet and gave the foundation $1000.00 cash donation. F. Monthly Staff Report/Calendar Update Staff Briefs were handed out to the board members informing them of the upcoming events in the Parks & Recreation Department. Recreation Division Manager Penny Williams described all the events they had in that previous weekend and how many people they impacted. The list included the Valenteen Dance, Leagues, Polar Bear Plunge, Pickleball, and Super Kid's Race Day. The upcoming events are the Father Daughter Dance, the Mother Son Game Night, PLAY CAPE! Saturday, and a part-time jab fair. Recreation Division Manager Scott Williams also added that the department has been in contact with the CVB and are looking at bringing in new tournaments to our facilities. Parks Division Manager Brock Davis informed the board that Arbor Day and Friends of the Parks / Great Cape Clean Up are coming up in April as well. Administrative Coordinator Stacey Welter lastly gave an overview of the new recreation software system the department is purchasing. With this software, online registration will become available which will be an added convenience to the customers. OTHER BUSINESS A. Next Board Meeting The next Parks and Recreation Advisory Board Meeting will be held on Monday, March 9, at the Osage Centre. Stan Polivick will be attending the next meeting. Board Member Craig Billmeyer introduced the idea of a Miracle Baseball League. This league would contain a field that is wheelchair accessible and would allow all who are disabled to participate in a sport that maybe they wouldn't normally be able to do. Craig passed out information on this league and feels it would be a great project for PRS II. ADJOURNMENT There being no further business, the meeting was adjourned with a motion from Dana Deisher and seconded by Beverly Evans. Motion passed. Meeting adjourned. Submitted by: Bari Neff, Secretary CITY (DRAFT) CAPE GIRARDEAU PARKS 6 RECREATION DEPARTMENT Parks and Recreation Advisory Board Meeting March 9, 2015 The Parks and Recreation Advisory Board met fort heir regular meeting on March 9, 2015, at the Osage Centre at 5:30 p.m. Board Members Present: Troy Vaughn, Chairman Beverly Evans, Vice Chair Person Bari Neff, Secretary Percy Huston, Board Member Craig Billmeyer, Board Member Dana Deisher, Board Member Robert Harris, Board Member Terry Slattery, Board Member Roger Hudson, Board Member Steve Taylor, Board Member Lee Hillman, Board Member Absent: Staff Present: Julia Thompson, Director of Parks and Recreation Scott Williams, Recreation Division Manager Brock Davis, Parks Division Manager Diane Boyer, Administrative Secretary Guest: Stan Polivick, Public Works Stormwater Coordinator 1. WELCOME/ INTRODUCTIONS Chairman Troy Vaughn welcomed everyone and introduced our guest, Stan Polivick, to the board. 2. Guest Speaker: Stan Polivick Stan is the Stormwater Coordinator at Public Works. He discussed with the board the procedure they used to determine the projects for the PRS Tax in 2008. 30 out of 12 of those projects are complete. At least one of them will rollover into the 2018 PRS Tax vote. Stan explained they have hired Stantec to do seven water shed studies on various parks and locations to prepare them for the PRS Tax vote in 2018. Parks & Recreation and Public Works are working together on the masterplan for Arena Park and Capaha Park to alleviate drainage issues. The board thanked Stan for his time. 3. OLD BUSINESS: A. Approval Of Minutes: Chairman Vaughn requested approval of the minutes from the February 9, 2015, meeting. Board Member, Dana Deisher made a motion to approve the minutes; seconded by Secretary Bari Neff. Motion passed. B. Facility Feast biIity/Economic Impact Study Update Director Thompson reported eight good quality submittals were received. The committee is currently in the process of reviewing them internally. Director Thompson said they will likely interview all firms. They are all local. Director Thompson believes within the next couple weeks they will hear their presentations and see what the next steps will be. They will look at the properties on GIS. Some are not in city limits and annexation may be needed. Parks and Recreation Advisory Board Meeting March 9, 2015 Page 2 C. Parks, Recreation and Trails Master Plan Update Director Thompson reported staff will be meeting March 181h for a Parks, Recreation and Trails Master Plan Update/Workshop to get an evaluation of the current conditions. That will be worked for a couple months and the results will be brought back to this board. Director Thompson said she has been talking with Chairman Vaughn on ways to get this board more involved. She would like to hear the board's thoughts and ideas on our needs for the future. D. Cape Splash Expansion Update Director Thompson reported seven submittals are expected for slide proposals and construction evaluation bid packs. They will be opened and reviewed tomorrow afternoon. The timeline is very tight. Director Thompson will get the project on the agenda for the City Council meeting Monday, March 161h. Unfortunately, weather is proving to be the biggest challenge. All companies present at the pre-bid meeting said they would be able to complete Phase 1 by opening day of Cape Splash. Construction will begin on Phase 2 after Cape Splash closes for the 2015 season. 4. NEW BUSINESS A. New Year's Resolutions For Parks and Recreation Chairman Troy Vaughn thanked those board members who have turned their resolutions in and asked those who have not to send it to him in an email. B. Foundation Membership Update Secretary Bari Neff reported they have received memberships from 3 individuals, 25 families, 3 corporations and 3 discount cards thus far. Recreation Division Manager Scott Williams informed the board that they can check out 5-10 cards at a time from the Main Office at the A. C. Brase Arena to sell for $15.00 each. 5. REPORTS A. Parks and Recreation Project Updates Parks Division Manager Brock Davis reported that the projects are going really well. Electric is in and lights are up at the Melvin Gateley Vision 2000 Garden. A ribbon cutting will be scheduled this spring. Work will start on the rock columns, apron and knee wall at the Capaha Shelter 13 as soon as weather permits. Progress continues on the concrete areas around the playgrounds at Capaha Park as weather allows. Additional signage is being installed along the trail. Another new trail head will be installed this spring. Parks Maintenance has begun working with Nip Kelly on the Riverfront Park/Trail extension. The scope for the remainder of the PRS projects in Kiwanis, Arena and Cape Rock Parks is being prepared. The new Shawnee Park Community Garden is underway. Brock reminded the board Friends of the Parks Day will be held April 25"' and invited them to come help plant or cook hotdogs. B. Golf Course Advisory Board Parks Division Manager Brock Davis reported that the golf course is ready for golfers. The Maintenance Staff was concerned about the greens. They are watching them and think the snow helped by insulating them. Parks and Recreation Advisory Board Meeting March 9, 2015 Page 3 C. Tree Advisory Board Tree Advisory Board Chairman Robert Harris reported the next Tree Advisory Board Meeting will be held April 3rd when they will observe Arbor Day by planting fruit trees in the new Shawnee Park Community Garden Rocky Hayes will be returning to the Tree Advisory Board in April as their Urban Forester. D. Red House Interpretive Center Committee Board Member Dana Deisher reported that their meeting was rescheduled for this Wednesday due to the inclement weather. E. Parks and Recreation Foundation Foundation Chair Person Bari Neff reported that the foundation finance sub -committee meeting went well. Another one will be held March 31" at noon. F. Monthly Staff Report/Calendar Update Staff Briefs were handed out to the board members informing them of the upcoming events in the Parks & Recreation Department. Recreation Division Manager Scott Williams told the board the National ASA Men's Class E Slow -Pitch Tournament and the Show Me State Torch Run will be held in Cape. The torch run and press conference will be held May 5" beginning on the front steps of the A. C. Brase Arena. The department is still conferring with the Convention & Visitor's Bureau regarding details for the slow -pitch tournament. Scott reported the annual Father/Daughter dance was a success with over 900 in attendance. Director Thompson invited the board to attend the upcoming Green Thumb Garden Workshops at the new Shawnee Park Community Garden. The first workshop will be held tomorrow from 6:00 p.m. -8:00 p.m. 6. OTHER BUSINESS A. Next Board Meeting The next Parks and Recreation Advisory Board Meeting will be held on Monday, April 13, at the Osage Centre. ADJOURNMENT There being no further business, the meeting was adjourned with a motion from Dana Deisher and seconded by Bari Neff. Motion passed. Meeting adjourned. Submitted by: Bari Neff, Secretary CITY (DRAFT) CAPE GIRARDEAU PARKS 6 RECREATION DEPARTMENT Parks and Recreation Advisory Board Meeting April 13, 2015 The Parks and Recreation Advisory Board met for their regular meeting on April 13, 2015, at the Osage Centre at 5:30 p.m. Board Members Present: Troy Vaughn, Chairman Beverly Evans, Vice Chair Person Percy Huston, Board Member Craig Billmeyer, Board Member Dana Deisher, Board Member Robert Harris, Board Member Terry Slattery, Board Member Roger Hudson, Board Member Lee Hillman, Board Member Absent: Craig Billmeyer, Board Member Bari Neff, Secretary Guest: SEMO Students Staff Present: Julia Thompson, Director of Parks and Recreation Penny Williams, Recreation Division Manager Scott Williams, Recreation Division Manager Brock Davis, Parks Division Manager Kaed Harrell, Assistant Recreation Division Manager Stacey Welter, Administrative Coordinator Roger Hudson, Board Member Lee Hillman, Board Member 1. WELCOME/ INTRODUCTIONS Chairman Troy Vaughn began the meeting by introducing the guest SEMO Students. 2. OLD BUSINESS: A. Approval Of Minutes: Chairman Vaughn requested approval of the minutes from the March 9, 2015 meeting. Board member Dana Deisher made a motion to approve the minutes; seconded by board member Beverly Evans. Motion passed. B. Indoor Sports Venue Update Director of Parks and Recreation, Julia Thompson reported that they have interviewed six proposals and have narrowed them down to three. They will interview the final three again and will view sites once more and discuss more in depth from there. There will be a recommendation to the city council in May. The question was asked that if there wasn't enough money for this venue to be built with the restaurant tax money, would it still be built. Director Thompson replied that yes it would be built but may not have all the bells and whistles. She also stated that the building could be phased out and it could be listed as a project for PRS 2, C. Parks, Recreation and Trails Master Plan Update Director Thompson explained that they are currently in the process of creating a master plan in preparation for the PRS 2 sales tax, which will be up for renewal in 2018. She explained that there will be a survey that the public will have access to get their opinions on what's important to them. The survey will be implemented in July which is Parks and Recreation Month. A draft of this survey will be given to the board at the next meeting. Storm Water will be benefiting from part of the funds as they had done in the past. This tax has the potential to go longer than a 10 year sunset tax. Steve Taylor volunteered to sit on a sub -committee to work on the Parks and Recreation Master Plan, which would involve site visits and brain storming. Parks and Recreation Advisory Board Meeting April 13, 2015 Page 2 C. Cape Splash Expansion Update Recreation Division Manager Penny Williams reported that the City Council approved the funds for the expansion on March 16", and on March 23rtl crews were out there getting started on the project. The construction crew is working very hard to get everything accomplished and Penny explained that she is very pleased with the company. The expansion is still on target to be completed by Cape Splash's opening day. 3. NEW BUSINESS A. Friends of Parks Day Parks Division Manager Brock Davis reported that Friends of Parks Day/ Great Cape Clean Up will be held April 25`". He explained that several groups have already confirmed volunteering but that are always looking for more. Boardman Beverly Evans and Bari Neff will be there to help cook hotdogs. B. Recreation Software Launch Parks and Recreation Director Julia Thompson announced to the board that the Parks and Recreation Department were in the process of implementing a new software system. Administration Coordinator Stacey Welter then went into detail of what all the process has entailed and how the public will benefit from the program with online registrations being available. 4. REPORTS A. Parks and Recreation Project Updates Parks Division Manager Brock Davis reported that at Capaha Park the stone work on the knee wall was in progress and that the rubber mulch for the playground would be distributed by next week. Brock also added that there will be an expansion of River Front Park trail was under way with Nip Kelly constructing the trail. He also reported on the Shawnee Community Garden and its progression. On Arbor Day they planted several fruit trees at the garden and the fencing around the garden is now complete. He reported the that the shade structure is now in place and the Fit Zone, and also there were new sculptures stationed on Broadway. He added that a sculpture from the previous exhibit, "Quill" had been purchased and will now have a permanent home on Broadway Street. B. Golf Course Advisory Board Parks Division Manager Brock Davis reported that the golf course has been crowded with the warm days they've had. Brock Davis and Scott Williams added that they were in the process of getting a proposal together to improve the pro shop and cart area. Funding for this would come from the PRS Tax. Director Thompson also sadly announced the passing of the loyal Golf Board Member, Jerry Bray. They will be looking for his replacement in the coming weeks. C. Tree Advisory Board Tree Advisory Board Chairman Robert Harris reported that Rocky Hayes had returned back to the board and the board was excited about that. Steve Cook would also be replacing Tim Grambling on the board. Robert reported that on Arbor Day they had planted 9 fruit trees at the Shawnee Community Garden, and he wanted to let the Parks Maintenance crew how much he appreciated all their hard work with the garden. D. Red House Interpretive Center Committee Board Member Dana Deisher reported that they had their April 1" meeting at the Red House. From there they stepped out where they would like the bee hive oven, the dug -out canoe, and the shed to go. Dana reported that there would be people at the Red House to help get it ready for the summer. Director Thompson added that there will be a ribbon cutting ceremony on April 22n° for the Vision 2000 Garden. Parks and Recreation Advisory Board Meeting April 13, 2015 Page 3 E. Parks and Recreation Foundation Recreation Division Manager Scott Williams reported that the membership program has brought in over $5000.00 so far. The next newsletter will be released soon. Scott is pleased with the response of the membership but would like to see the discount card sales increase, so he will be making a push for this. F. Monthly Staff Report/Calendar Update Staff Briefs were handed out to the board members informing them of the upcoming events in the Parks & Recreation Department, Recreation Division Manager Penny Williams reported that there was a new event coming up called National Ride Your Bike to Work Day which will be held May 15 at 6:15am. Breakfast will be provided by sponsors. She reported that the first Shawnee Sports Complex tournament was this past weekend hosting 51 teams. With the rain, the tournament director was very complimentary of the maintenance staff and their hard work to get the fields ready. Other events that have occurred were Special Olympics Spring Games which hosted 300 athletes, STAR happens once a month for people with special needs and has close to 100 participants every month, and the Mother Son Game Night hosted 275 mothers and sons. OTHER BUSINESS A. Next Board Meeting The next Parks and Recreation Advisory Board Meeting will be held on Monday, May 11, 2015 at the Osage Centre. ADJOURNMENT There being no further business, the meeting was adjourned with a motion from Dana Deisher and seconded by Beverly Evans. Motion passed. Meeting adjourned. Submitted by: Bari Neff, Secretary CITY (DRAFT) CAPE GIRARDEAU PARKS & RECREATION DEPARTMENT Parks and Recreation Advisory Board Meeting May 11, 2015 The Parks and Recreation Advisory Board met for their regular meeting on May 11, 2015, at the Osage Centre at 5:30 p.m. Board Members Present: Troy Vaughn, Chairman Beverly Evans, Vice Chair Person Bari Neff, Secretary Percy Huston, Board Member Craig Billmeyer, Board Member Dana Deisher, Board Member Robert Harris, Board Member Terry Slattery, Board Member Steve Taylor, Board Member Roger Hudson, Board Member Absent: Lee Hillman, Board Member Staff Present: Julia Thompson, Director of Parks and Recreation Penny Williams, Recreation Division Manager Scott Williams, Recreation Division Manager Brack Davis, Parks Division Manager Stacey Welter, Administrative Coordinator 1. WELCOME/ INTRODUCTIONS Chairman Troy Vaughn began the meeting by welcoming everyone. 2. OLD BUSINESS: A. Approval Of Minutes: Chairman Vaughn requested approval of the minutes from the April 13, 2015 meeting. Board member Beverly Evans made a motion to approve the minutes; seconded by board member Dana Deisher. Motion passed. B. Indoor Sports Venue Update Director of Parks and Recreation, Julia Thompson reported that there was a public meeting with the top three prospects for the indoor sports complex. They each presented their proposals and answered questions that the public had for them. A few board members who attended the meeting voiced their opinions of what they think is the best proposal. Julia went in to more detail of what each of the presenters had to offer. She explained that the recommendation to the city council will be at the end of May and that it is a possibility that the council will not decide on which proposal to go with right away. Board member Roger Hudson brought up a good point that the building its self will bring in the same amount of tourism no matter where it is, however the location of the building will determine what surrounding buildings (restaurants, hotels, etc) could be built in the future which in turn would have a greater economic impact. C. Parks, Recreation and Trails Master Plan Update Director Thompson handed out a sheet of trends that the Parks and Recreation Department reported on at the Parks, Recreation, and Trails Master plan meeting they had a few weeks ago. Trends included: Active Older Adults, Special Needs, Family Activities, Trainings for Youth Sports, Pre -K Programing, History, Fitness Social Events, Quality Amenities, Etc. Director Thompson reported that she along with Molly Hood, Casey Brunke, Ryan Shrimplin, and Nicolette Brennan had a meeting to discuss the goals for the Parks, Recreation, Trails and Parks and Recreation Advisory Board Meeting May 11, 2015 Page 2 Stormwater master plan. At this meeting they also discussed how they could collaborate with schools, the University and the Chamber of Commerce to make the goals become reality. Director Thompson also reviewed at grid that listed all TTF projects. She asked the board to come to the next meeting with discussion items on this subject. C. Cape Splash Expansion Update Recreation Division Manager Penny Williams reported that KCI, West Port, and White Water were all on site working together to get the expansion done. She reported that the landscaping would also be started soon. David Markey would be on site Wednesday to evaluate the project to give them a better idea of when it would be complete. They have decided that a representative from each high school, Notre Dame, Scott City, Central, Jackson, and Saxony, would get to race down the slides first. The second wave of people would be from the media companies. 3. NEW BUSINESS A. Friends of Parks Day Parks Division Manager Brock Davis reported that Friends of Parks Day / Great Cape Clean Up went really well There were 11 sponsors, with 342 volunteers total. All of the volunteers were spread out between 19 locations. With that amount of volunteers there were a lot of areas that were cleaned up that hadn't been touched in years. Way to go Cape Girardeau! B. Recreation Software Launch Administrative Coordinator Stacey Welter, reported that the new recreation software program launch was a success. She reported that the administrative team is handling the glitches as they come and are still in the process of getting the Cemetery and Central Pool up and running. Aside from the few glitches, the software program is working great and the Cape Girardeau patrons are utilizing online registrations better than expected. 4. REPORTS A. Parks and Recreation Project Updates Parks Division Manager Brock Davis reported that at Capaha Park the maintenance workers are working on pouring sidewalks, setting light fixtures, dispersing rubber mulch, and constructing the stone knee wall. He said they still have a ways to go but are making good progress. Division Manager Davis reported that the Shawnee Community Garden is almost complete, and they have even planted a few of the boxes already. He reported that eventually all of the community gardens will look the same and will be upgraded if they need it He also reported that the police are cracking down on the graffiti at the parks, the shade structure at the fit zone had been set, and the bridge over the river walk is under way. B. Golf Course Advisory Board Parks Division Manager Brock Davis reported that the golf course will need to replace a few areas of the Bermuda grass due to the cold winter. Also they are looking into plans for the pro shop renovations and the plans have been received well. Tree Advisory Board Tree Advisory Board Chairman Robert Harris reported the board did not meet that month and he has nothing to report. Parks and Recreation Advisory Board Meeting May 11, 2015 Page 3 C. Red House Interpretive Center Committee Board Member Dana Deisher reported that they had their meeting May 2°a. The Red House will be opening to the for the season May 16'11', and they are currently recruiting docents. The board currently working on a event for the Lorimer days. D. Parks and Recreation Foundation Recreation Division Manager Scott Williams reported that they were now having a "Sponsor of the Week" on the marquee sign at the arena building for corporate sponsors for the membership program. He also reported that the Roller Girls had a bout and a portion of the proceeds is going to the foundation. E. Monthly Staff Report/Calendar Update Staff Briefs were handed out to the board members informing them of the upcoming events in the Parks & Recreation Department. Recreation Division Manager Penny Williams reported that the new event Ride you Bike to Work/School Day will be hosted at the Osage Centre May 1Sih, with breakfast being donated and police escorts for large crowds. Also on May 15ih is the Shawnee Park Centre's Spring Teen Dance, on May 16"' is the summer garage sale, and Shawnee Sports Complex is hosting a very large tournament. Lastly on May 19`h is the employee/board member night at Cape Splash. OTHER BUSINESS A. Next Board Meeting The next Parks and Recreation Advisory Board Meeting will be held on Monday, June 8, 2015 at the Osage Centre. ADJOURNMENT There being no further business, the meeting was adjourned with a motion from Dana Deisher and seconded by Beverly Evans. Motion passed. Meeting adjourned. Submitted by: Bari Neff, Secretary CITY (DRAFT) CAPE GIRARDEAU PARKS & RECREATION DEPARTMENT Parks and Recreation Advisory Board Meeting June 8, 2015 The Parks and Recreation Advisory Board met for their regular meeting on lune 8, 2015, at the Osage Centre at 5:30 P.M. Board Members Present: Troy Vaughn, Chairman Beverly Evans, Vice Chair Person Steve Taylor, Board Member Percy Huston, Board Member Roger Hudson, Board Member Dana Deisher, Board Member Robert Harris, Board Member Terry Slattery, Board Member Absent: Lee Hillman, Craig Billmeyer, Bari Neff Staff Present: Julia Thompson, Director of Parks and Recreation Penny Williams, Recreation Division Manager Scott Williams, Recreation Division Manager Brock Davis, Parks Division Manager Stacey Welter, Administrative Coordinator 1. WELCOME/ INTRODUCTIONS Chairman Troy Vaughn began the meeting by welcoming everyone. 2. OLD BUSINESS: A. Approval Of Minutes: Chairman Vaughn requested approval of the minutes from the May 11, 2015 meeting. Board member Beverly Evans made a motion to approve the minutes; seconded by board member Dana Deisher. Motion passed. B. Indoor Sports Venue Update Parks and Recreation Director, Julia Thompson stated that a recommendation to the City Council to determine the company for the site of the indoor sports complex would be given at the next meeting, Monday June 15. Negotiations with the selected company would take place after the City Council's approval. C. Parks, Recreation and Trails Master Plan Update Director Thompson handed out the Cape Girardeau Parks, Recreation, Facilities, & Trail Needs Survey. She explained that this survey will help develop a list of projects for the Master Plan. She would like the board members to complete this survey online or by hard copy. This survey will also be emailed to the public to get their opinion on the needs for our department. D. Cape Splash Expansion Update Recreation Division Manager, Penny Williams was excited to announce that the fiber glass for the speed slides was going up! She went on to say that the slides would be completed this week, weather permitting. Landscaping crews are lined up and ready to go. She announced that the ribbon cutting for the slide opening would be lune 18th at 12pm and all board members are invited. The first heat to go down the slides will be the chosen high school students, and the second heat would be members from the media. Parks and Recreation Advisory Board Meeting June 8, 2015 Page 2 E. Recreation Software Launch Administrative Coordinator, Stacey Welter reported that their new software system, Active, was running well. She explained that they had a few hick ups with the hardware but other than that everything was running smooth. Customers really like that they can now go online to register for classes. Board members were reminded to have their board membership cards made so they can utilize all their benefits. 3. NEW BUSINESS A. July is Parks and Recreation Month Parks and Recreation Division Manager, Julia Thompson reported that July 6'h will be the proclamation of July is Parks and Recreation Month at the City Council Meeting. She encouraged board members to attend the proclamation at S:OOpm. Division Manager Penny Williams then described the Parks and Recreation Departments official July is Parks and Rea Month Calendar and went into detail about the events happening in July. 4. REPORTS A. Parks and Recreation Project Updates Parks Division Manager Brock Davis reported that the Shawnee Community Garden was complete. The ribbon cutting forthis project would be announced at a later date. The Walnut sidewalk project is almost complete. The maintenance crews are working on replacing trail signs, and in the future they will be replacing benches. At Capaha Park the rubber mulch has been delivered and is being dispersed. The crews are also working on the knee wall stone and brick veneers next to the playground. They are looking to have the landscaping complete bythe end of August. Kiwams park playground and shelter replacements will be the next PRS project they will start on. B. Golf Course Advisory Board Parks Division Manager Brock Davis reported that the golf course is doing really well when the weather is good. They will need to replace a very few areas of the Bermuda grass due to the cold winter. They are talking about expanding the entry way to the golf course as a future project. C. Tree Advisory Board Tree Advisory Board Chairman Robert Harris reported the board met earlier that day. Casey Franke and lake Garrard from the City's Engineering office came to the meeting to discuss with the board what they would like done with some of the trees on specific properties. Mr. Harris also reported that Rocky Hayes was officially back on the board. D. Red House Interpretive Center Committee Board Member Dana Deisher reported that they will meet at their monthly meeting tomorrow. The Downtown Golf Tournament is coming up on September 26"'. E. Parks and Recreation Foundation Recreation Division Manager Scott Williams reported that the membership program has been really success but believes they won't be selling too many more memberships the rest of the year. The focus will be on the campaign for next year's membership drive. Division Manager Williams also reported thatthe sign sponsorship Parks and Recreation Advisory Board Meeting June 8, 2015 Page 3 program was going well and currently they are invoicing and collecting payment from current sponsors. He ended with stating that the finance committee will meet at the end of June and the next official Foundation meeting will meet mid-July. F. Monthly Staff Report/Calendar Update Staff Briefs were handed out to the board members informing them of the upcoming events in the Parks & Recreation Department. Recreation Division Manager Penny Williams reported that National Running Day had its largest attendance to date. Over the weekend the Osage Centre held a 3 day state convention, bringing in people from all over; the Shawnee Park Sports Complex held the Shawnee Park Classic Tournament hosting 33 teams; the Jaycee Municipal Golf Course hosted the Southern Open Tournament; Youth Catch and Release fishing day provided family fun; and Cape Splash had record breaking days on Saturday & Sunday. Director Thompson reminded the board that the July 4r" Celebration will be held on the river, pending the flood stage. Division Manager Scott Williams added that the Shawnee Park Center would be hosting a day camp for three weeks and the United Way would be sponsoring it with $2500. Upcoming events include the Youth Triathlon, Adult Biathlon, and Kids Race, which will be held at Cape Splash, the Spring Cardinals Game Day Trip, the Mermaid & Pirate Party at Cape Splash, and the Summer Arts Festival located at the SEMO River Campus. OTHER BUSINESS A. Next Board Meeting Chairman Troy Vaughn asked the board If they would like to forgo the July or the August meeting. The board agreed to cancel the July 13" meeting. The next Parks and Recreation Advisory Board Meeting will be held on Monday, August 10th, 2015 at the Osage Centre. Some of the board members would like to see the next meeting held at the new Capaha Park Shelter 3. ADJOURNMENT There being no further business, the meeting was adjourned with a motion from Dana Deisher and seconded by Beverly Evans. Motion passed. Meeting adjourned. Submitted by: Bari Neff, Secretary CITY (DRAFT) CAPE GIRARDEAU PARKS S RECREATION DEPARTMENT Parks and Recreation Advisory Board Meeting August 10, 2015 The Parks and Recreation Advisory Board met for their regular meeting on August 10, 2015, at the Osage Centre at 5:30 p.m. Board Members Present: Troy Vaughn, Chairman Beverly Evans, Vice Chair Person Steve Taylor, Board Member Percy Huston, Board Member Roger Hudson, Board Member Dana Deisher, Board Member Bar, Neff, Board Member Craig Billmeyer, Board Member Robert Harris, Board Member Terry Slattery, Board Member Absent: None Staff Present: Julia Thompson, Director of Parks and Recreation Penny Williams, Recreation Division Manager Scott Williams, Recreation Division Manager Brock Davis, Parks Division Manager Stacey Welter, Administrative Coordinator 1. WELCOME/INTRODUCTIONS Chairman Troy Vaughn began the meeting by welcoming everyone. 2. OLD BUSINESS: A. Approval Of Minutes: Chairman Vaughn requested approval of the minutes from the lune 8, 2015 meeting. Board member Dana Deisher made a motion to approve the minutes; seconded by Vice Chair Beverly Evans. Motion passed. B. Indoor Sports Venue Update Parks and Recreation Director Julia Thompson reported that they were finalizing the draft development agreement with Midamerica Hotels Corporation, with the hopes of having it ready for the September 1`I City Council meeting. From that point they will further discuss with Midamerica and Penzel Construction on the details of the building and the land layout. Director Thompson informed the board that operations of the building are already being discussed with the Parks and Recreation staff. They are looking to hire the facility manager for the indoor sports complex after construction begins, and are in hopes of having the facility completed by winter of 2016/17. C. Parks, Recreation and Trails Master Plan Update Director Thompson gave a brief update on the Parks, Recreation and Trails Master Plan Survey, She gave everyone a hand out with a summary of the responses that have been collected thus far. As the board reviewed the hand out, she informed them that to date, there were about 300 people that have taken the survey. Director Thompson is pleased with the responses and believes that this will help to pass the PRS sales tax in 2018. Parks and Recreation Advisory Board Meeting August10,2015 Page 2 D. Cape Splash Expansion Update Recreation Division Manager Penny Williams handed out a document showing Cape Splash's attendance and revenue brought in for the last 6 seasons. With the addition of the new slides and the increase in admission prices, Cape Splash has surpassed all previously held records. As of August 7"', Cape Splash has had an attendance of 32,736, and a gross revenue of $250,776.00. Although the journey was a little rough to complete the slide additions, Manager Williams believes it was well worth it and is very happy with the outcome. 3. NEW BUSINESS A. Capaha Band Shell Renaming Parks and Recreation Director, Julia Thompson reported that the Capaha band shell was renamed to the "Dan Cotner Ampatheatre Mr. Cotner has played in the municipal band since 1940, and is well known throughout the community for his volunteerism and his giving nature. Mr. Cotner was very honored and humbled for the dedication. In the future the city will have a policy for naming rights throughout the community. B. West End Blvd. Project Update Parks Division Manager Brock Davis reported that they were currently working on cutting the hill down next to the Shawnee Park Sports Complex entrance way. From there they will be extending the side walk to Walnut Street. If weather permits, this project should be complete by mid-December. C. Discussion on Advisory Board Appointments / Elections Director Julia Thompson announced that there would be openings on the Parks and Recreation Advisory Board. Chairman Troy Vaughn announced his resignation, and board member Lee Hillman has been eliminated from the board due to low attendance, but will be reapplying. Director Thompson also informed the board that board member Dana Deisher will be termed off the board in October. Director Thompson has been looking at the applicants that have already applied and is starting to recruit. She then shared with the board those that have already applied. The board will recommend their top three nominees to the mayor at the city council meeting. The board would like to delay the recommending until the September 14th meeting. Administrative Coordinator Stacey Welter will send out the list of all applicants and have all the board respond with their priority. The next Parks and Recreation Advisory Board meeting will be held September 2nd to discuss nominees for the new board members. Because of the date change to the meeting, any absenteeism will not be held against members. The board will wait until October to elect new officials. Chairman Troy Vaughn requested a motion to approve the next board meeting and the re-election of board officials. Board member Craig Billmeyer made a motion, seconded by board member Bari Neff. Vice Chairperson Beverly Evans will sit in as Chairperson until the October reappointments. D. PRS Excess Funds Discussion Director Julia Thompson explained that about a year ago they had found out that the PRS Sale Tax had been producing funds better that expected and there is excess funds that can be used. The City Manager had made a decision to use 1.5 million towards a stormwater project at the Riverfront Park. This leaves 2.5 million for Parks and Recreation use. A document showing potential projects that would use these excess funds, was handed out. Items on this list included projects that were a part of PRS 1 but were not funded. Also a few new items are on the list as well. They would like to have these projects complete before PRS 2 comes up for renewal. Board member Craig Billmeyer suggested completing projects that would be visible to the public to show them what was accomplished with this tax. Board Member Percy Huston would like to see a prioritized list of projects with details and then give his opinion as a board member. A prioritized and more concise list of projects will be presented at the next meeting. Parks and Recreation Advisory Board Meeting August 10, 2015 Page 3 4. REPORTS A. Parks and Recreation Project Updates Parks Division Manager Brock Davis reported that his crews were setting light poles, benches, working on the landscaping at Capaha Park. They are also working on setting trail signage, benches, and trail heads. After the Capaha project is complete the crews will move to Kiwanis Park, where they will rebuild shelter 2 and 3, and construct a new playground. After Kiwanis Park, Arena Park will be next with replacing shelters 6, 7, and 8, along with replacing the playground next to the train. B. Golf Course Advisory Board Parks Division Manager Brock Davis reported they were having some trouble with the drainage system so they had to redo tee box 3, and they had to replace a few sections of sod. He explained that the turf has done well with all the rain water and they are hoping for a good fall season. C. Tree Advisory Board Parks Division Manager Brock Davis reported for Robert Harris, as he was unable to attend their last meeting. Manager Davis reported that there are some trees throughout the city that public works will take down. The Tree Board discussed recommending a new ordinance to the City Council that would insure that if trees were cut down for construction they would have to be replaced by others. Development companies have not been replacing trees when cutting them down and this could become a problem in the future. Currently there is no ordinance in place. D. Red House Interpretive Center Committee Board Member Dana Deisher reported that construction of the bee hive oven has begun. An eagle scout volunteer has taken on the task of building it and he has made progress. They are currently looking into grants for signage. Mrs. Deisher also reported that on Sept 27th, they will host the 10 year anniversary of the Downtown Golf Tournament. E. Parks and Recreation Foundation Recreation Division Manager Scott Williams reported that the Glowball Tournament went well with 22 teams. He explained that the Cary Flanagan Memorial Tournament would be held this weekend. The finance subcommittee worked on a budget for fiscal year 2015-16 and balances for each of the accounts. He explained that the board and staff members were getting more familiar with each of the accounts and that they are moving in the right directions. Lastly he reported that the membership program campaign for 2016 would begin in the next couple of months. F. Monthly Staff Report/Calendar Update Staff Briefs were handed out to the board members informing them of the upcoming events in the Parks & Recreation Department. Recreation Division Manager Penny Williams reported that the Adult Beach Bash was held in July and had a record attendance of 250 people. She believes the new slide addition had enhanced that event. Cape Splash will have reduced hours beginning August 131h, but they will still conduct events such as Pee Wee Playtime, Adult Swim Day, and Doggy Swim Day. Division Manager Scott Williams added that the State Babe Ruth Tournament went really well and they are asking to host the regional tournament. The Shawnee Parks Sports Complex will also be hosting the National ASA Tournament which will bring in teams from all around. Parks and Recreation Advisory Board Meeting August 18, 2015 Page 4 5. OTHER BUSINESS A. Next Board Meeting The next board meeting is rescheduled for Wednesday September 2, 2015 at the Osage Centre. ADJOURNMENT There being no further business, the meeting was adjourned with a motion from Dana Deisher and seconded by Beverly Evans. Motion passed. Meeting adjourned. Submitted by: Bari Neff, Secretary CITY vf"CAPE GIRARDEAU (DRAFT) PARKS 6 RECREATION DEPARTMENT Parks and Recreation Advisory Board Meeting September 2, 2015 The Parks and Recreation Advisory Board met for their regular meeting on September 2, 2D15, at the Osage Centre at 5:30 p.m. This meeting was rescheduled due to the Labor Day Holiday. Board Members Present: Beverly Evans, Vice Chair Person Bari Neff, Board Member Terry Slattery, Board Member Percy Huston, Board Member Roger Hudson, Board Member Dana Deisher, Board Member Absent: Craig Billmeyer, Robert Harris, and Steve Taylor Staff Present: Julia Thompson, Director of Parks and Recreation Penny Williams, Recreation Division Manager Scott Williams, Recreation Division Manager Brock Davis, Parks Division Manager Stacey Welter, Administrative Coordinator 1. WELCOME/ INTRODUCTIONS Vice Chair Person, Beverly Evans began the meeting by welcoming everyone. 2. OLD BUSINESS: A. Approval Of Minutes: Vice Chair Person, Evans requested approval of the minutes from the August 10th, 2015 meeting. Board member Dana Deisher made a motion to approve the minutes; seconded by board member Roger Hudson. Motion passed. B. Indoor Sports Venue Update Parks and Recreation Director Julia Thompson reported that the City Council approved the development agreement with Midamerica Hotels. The team will be meeting with Penzel Construction and Midamerica Hotels to finalize plans. The city has the option to obtain an additional 19 acres in that area. The city council is looking to make a decision about this land at the October meeting. The Indoor Sport Complex has the potential to break ground in November if all goes well. It's estimated to be completed within a year. There is the potential to obtain an additional 5 million dollars for this project if the use tax passes. C. Discussion on Advisory Board Appointments/Election Director Thompson had emailed out the applications for the positions to the board members prior to this meeting. She read through each of the seven candidates' applications and reminded the board that they have two positions to fill. The board discussed their thoughts on who the best candidates would be and narrowed them down to Brenda Newburn, and Kevin Noel. Dana Deisher made a motion to recommend to the City Council, Mrs. Newburn and Mr, Noel as the new Parks and Recreation Advisory Board members. The motion was seconded by Bari Neff. Motion passed. Parks and Recreation Advisory Board Meeting September 2, 2015 Page 2 D. PRS Excess Funds Discussion Director Thompson handed out a list of priority projects that would potentially be funded by the PRS excess funds. She would like to submit a list to the City Manager for him to review. He will also receive a list from Stormwater and let us know how much money the department will have to spend. Once the dollar amount is determined the list of projects will be prioritized. The City Council will then have to approve these projects. Division Manager Scott Williams explained the items on the list and answered any questions the board had. Director Thompson asked the board to indorse the list unless they saw something that needed to be changed. Vice Chair Person Beverly Evans asked for a motion to present this list to the City Manager. Board member Percy Hustion made a motion, seconded by board member Dana Deisher. 3. NEW BUSINESS A. Spaghetti Day Discussion Recreation Division Manager Penny Williams handed out the sponsor list from last year's Spaghetti Day. Stacey Welter will email out the list of sponsors and the board is to let her know if someone is not going to donate this year. Mrs. Williams asked the board members to get their sponsorships in as soon as possible to ensure smooth operations as the Spaghetti Day date gets closer. B. PLAY CAPE! 2015 Fall Issue Director Thompson handed out the Fall issue of PLAY CAPE! and reviewed the highlights of the issue. 4. REPORTS A. Parks and Recreation Project Updates Parks Division Manager Brock Davis gave a report on the trail extension. They are finishing up concrete work at Capaha Park. Also at Capaha the new benches and lights have been set and they are getting ready to lay sod and plant landscaping. He is hoping to have the ribbon cutting for Capaha in October. B. Golf Course Advisory Board Parks Division Manager Brock Davis reported that the work they had been doing on tee box 3 is going well and looks really good. This fall and spring the maintenance guys will be working on a list of equipment repairs along with other maintenance items. The pro shop renovations of $10,000 will begin this fall as well. C. Tree Advisory Board Parks Division Manager Brock Davis reported for Robert Harris, and the board did not meeting last month so there was nothing to report. D. Red House Interpretive Center Committee Board Member Dana Deisher reported that construction of the bee hive oven is in progress. The 1" Ever 10th Annual Downtown Golf Tournament will be held September 27'h. They are still looking for sponsors, and players. Tuesday September 3rh, they will be recommending the sidewalk concepts for improvingthe downtown area at the old federal building. E. Parks and Recreation Foundation Foundation Chair Person Bari Neff reported that the Cary Flanagan Tournament went well but were down 10 teams from last year, however they still had a profit margin of $3000.00. Upcoming events include the Downtown Golf Tournament, Senior 2 Man Scramble, and Doggy Swim Day. Their next meeting will be October 15h. Finance, Membership and Sponsorsub-committees will meet before then. Parks and Recreation Advisory Board Meeting September 2, 2015 Page 3 F. Monthly Staff Report/Calendar Update Staff Briefs were handed out to the board members informing them of the upcoming events in the Parks & Recreation Department. Recreation Division Manager Penny Williams reported that the Coors Light Triathlon would be held September 12", Corporate Games begins September 20'", and the Downtown Golf Tournament and Doggy Swim Day will be September 27`". Division Manager Scott Williams also mentioned that the Shawnee Sports Complex will be hosting the ASA National Tournament, which would be the first national tournament they have ever hosted. OTHER BUSINESS A. Other Business Director Thompson reminded the board members that it is the 75" anniversary of the SEMO District Fair in Arena Park, beginning September 12". She also informed the board that the Police Station will be moving to the old navy building in Arena Park after renovations have been made. B. Next Board Meeting The next board meeting is rescheduled for Monday October 12, 2015 at the Osage Centre. 6. ADJOURNMENT There being no further business, the meeting was adjourned with a motion from Roger Hudson and seconded by Bari Neff. Motion passed. Meeting adjourned. Submitted by: Bari Neff, Secretary CITY (DRAFT) CAPE GIRARDEAU PARKS 6 RECREATION DEPARTMENT Parks and Recreation Advisory Board Meeting October 12, 2015 The Parks and Recreation Advisory Board met for their regular meeting October 12, 2015, at the Osage Centre at 5:30 p.m. Board Members Present Beverly Evans, Vice Chair Person Bari Neff, Board Member Terry Slattery, Board Member Percy Huston, Board Member Roger Hudson, Board Member Dana Deisher, Board Member Craig Billmeyer, Board Member Steve Taylor, Board Member Robert Harris, Board Member Kevin Noel, Board Member Brenda Newbern, Board Member Absent: None Staff Present: Julia Thompson, Director of Parks and Recreation Penny Williams, Recreation Division Manager Scott Williams, Recreation Division Manager Brock Davis, Parks Division Manager Stacey Welter, Administrative Coordinator 1. WELCOME/ INTRODUCTIONS Vice Chair Person Beverly Evans introduced new board members, Brenda Newbern, and Kevin Noel. Brenda Newbern works for Midamerica Hotel Corporation, Kevin Noel works for Charter Communications. They are both very excited to be a part of this board. Mr. Mark Castleman was a guest at this meeting. He explained that he was an avid user of the Cape to Croix Trail and had some suggestions for improvements. He suggested adding another sign that stated "blind curve' or "single file curve' underneath the Independence street bridge. He also suggested adding a white line on the trail so that users will know to stay to the right side of the trail. He said there were also other parts of the trail that could use more signage but underneath the bridge was the biggest hazard as of right now. Director Thompson and Parks Division Manager Davis said they would address the issue as soon as possible, 2. OLD BUSINESS: A. Approval Of Minutes: Vice Chair Person, Evans requested approval of the minutes from the September 2nd, 2015 meeting. Board member Dana Deisher made a motion to approve the minutes; seconded by board member Bari Neff. Motion passed. 3. NEW BUSINESS A. Capaha Ribbon Cutting: Director Thompson reported that the Casaba Master Plan Phase 1 Ribbon cutting would be held October 23`d, at 11:00am and she invited all board members to attend. Information about the ribbon cutting would be emailed out to all the members. She stated that the parks maintenance staff have done an outstanding job with this project, and she is very excited about the outcome. Parks and Recreation Advisory Board Meeting October 12, 2015 Page 2 B. Spaghetti Day Planning Discussion: Recreation Division Manager Penny Williams began the discussion by handing out posters and post cards for the board members to display for advertisement. She reminded the board that Spaghetti Day is on a Thursday this year due to the Veteran's Day Holiday. She encouraged the new board members to volunteer and recruit new sponsorships. All board members need to email Administrative Coordinator Stacey Welter and let her know when they would like to work. C. Indoor Sports Venue Update: i. Director Julia Thompson reported that they are making good progress with the Indoor Sports Complex. The City approved the design that was presented to them. She explained that it is still in the plans to break ground this coming November or December. Completion of the facility would be within a year from ground breaking, Director Thompson also reported that the City Manager decided to not acquire the additional land proposed by Midamerica Hotel Corporation at this time. They did not close the door on the land acquisition, but will revisit it at a later date. She reported that the City Manager and Council Members were not ready to make the decision that quickly because currently there is no funding for another outdoor sports complex ii. Naming of the Indoor Sports Complex Director Thompson handed out a list of names for the naming of the Indoor Sports Complex. She would like to narrow the list down to three names to present to the November council meeting. Stacey will send an email of the choices out to everyone with a deadline. The board members are to rank their top three name choices and email them to Stacey. The results will be tallied and the top three will be presented to City Council. D. Parks and Recreation Advisory Board, Officer Nominations: Director Thompson informed the board that officer nominations can be accepted now. She explained that voting for the positions of Chair, Vice Chair, and Secretary will take place at the November meeting. 4. REPORTS A. Parks and Recreation Project Updates Parks Division Manager Brock Davis had reported that the Cal project was going really well and the ribbon cutting would be on October 23rtl. The next project they will be working on is the replacement of the playground and shelter at Kiwanis Park. B. Golf Course Advisory Board Park Division Manager Davis reported that everything was going well and the staff members were getting ready for winter. The Golf Maintenance Crew has been helping with the Capaha project. When they finish with some landscaping needs they will begin on the pro shop renovations. C. Tree Advisory Board Tree Advisory Board Chairman Robert Harris reported that the board met today. They had a discussion about some trees that needed to be taken down due to the harsh winters. He reported that 15 trees have been planted in replacement of the damaged trees. D. Red House Interpretive Center Committee Board Member Dana Dasher reported that the Red House fundraiser, Downtown Golf Tournament had Parks and Recreation Advisory Board Meeting October 12, 2015 Page 3 around 40 participants and raised over $2000.00. She then reported that the bee hive oven was almost complete, the stockade had been built and now they are waiting on wood for the dugout canoe, Mrs. Deisher also added that the quilt show hosted by the Red House had a great turn out. E. Parks and Recreation Foundation Foundation Chairperson Bari Neff reported that the Finance and Sponsorship Sub -Committees met that week. The regular foundation meeting will be held Thursday at 12 noon. The next upcoming foundation events are Spaghetti Day, November 12j°, and Breakfast with Santa, December 12"'. F. Monthly Staff Report/Calendar Update Staff Briefs were handed out to the board members informing them of the upcoming events in the Parks & Recreation Department. Recreation Division Manager Penny Williams explained what staff briefs were to the new board members. She then went in to more detail on the bigger events. Corporate Games had a record 18 teams participating this year. Doggy Swim day had approximately 150 dogs in attendance. Cape Splash is now closed. The Haunted Hall of Horror set up began today and will open to the public Friday October 16th. NFL flag football league had an all-time high of 286 participants. Recreation Division Manager Scott Williams reported that the ASA National Tournament hosted 17 teams and went very well. The tournament was graded at a 96% tournament rate. Game Day USA is interested in bringing more tournaments to the Shawnee Park Sports Complex. 5. OTHER BUSINESS A. Next Board Meeting The next board meeting is rescheduled for Monday, November 9, 2015 at the Osage Centre. ADJOURNMENT There being no further business, the meeting was adjourned with a motion from Dana Deisher and seconded by Craig Billmeyer. Motion passed. Meeting adjourned. Submitted by: Bari Neff, Secretary CITY Ot CAPE GIRARDEAU (DRAFT) PARKS 6 RECREATION DEPARTMENT Parks and Recreation Advisory Board Meeting November 16, 2015 The Parks and Recreation Advisory Board met for their regular meeting November 16, 2015, at the Osage Centre at 5:30 p.m. Board Members Present: Beverly Evans, Vice Chair Person Bari Neff, Board Member Terry Slattery, Board Member Percy Huston, Board Member Roger Hudson, Board Member Craig Billmeyer, Board Member Steve Taylor, Board Member Robert Harris, Board Member Kevin Noel, Board Member Brenda Newbern, Board Member Absent: None Staff Present: Julia Thompson, Director of Parks and Recreation Penny Williams, Recreation Division Manager Scott Williams, Recreation Division Manager Brock Davis, Parks Division Manager Stacey Welter, Administrative Coordinator 1. WELCOME/ INTRODUCTIONS Vice Chair Beverly Evans introduced the newest Aquatics Coordinator, Josh Linderer. Josh is a Southeast Missouri University graduate from the recreation program. He had previously worked at De Pere Parks and Recreation Department in St. Louis. He is excited to be a part of the team. 2. OLD BUSINESS: A. Approval Of Minutes: Vice Chair, Evans requested approval of the minutes from the October 12, 2015 meeting. Board member Bari Neff made a motion to approve the minutes, seconded by board member Terry Slatery, Motion passed. 3. NEW BUSINESS A. Spaghetti Day Update: Recreation Division Manager, Penny Williams reported that Spaghetti Day Marketing is on display, and the collection of sponsors is going well. She explained that Notre Dame students were baking the desserts again this year but would like for the board members to bring desserts if they can. The volunteer form was passed around for board members to sign up. B. Indoor Sports Venue Update: Director Thompson informed the board that they have been meeting to discuss the interior design of the sports complex, and have narrowed down the design of the basketball and soccer areas, but were still working on the look and feel of the lobby / office area. Invitations for ground breaking of this facility will be sent out in December. C. Cape Splash Phase 2 Update: Division Manager, Penny Williams handed out a preliminary design of Cape Splash Phase 2. She explained that there had been some maintenance issues with the middle island of the lazy river, and that is the reasoning for renovation of that area. The design of phase 2 would entail two bridges to access the island. These bridges Parks and Recreation Advisory Board Meeting November 9, 2015 Page 2 would have water spraying from the bridges to the lazy river. It would also include a pavilion on one end of the island and a pirate ship water feature on the other end. There would be no access from the island into the lazy river. Funbrellas and lounge furniture would also be included in the design. Funding would come from PRS excess funds. Construction will begin in the spring and will be completed by the 2016 Season. The splash pad will be replaced this spring as well. D. Parks and Recreation Advisory Board, Officer Nominations: i. Director Thompson informed the board that Dana Deisher's position was available for an appointment. Ballots were passed around with the nominees on them. Nominees included, Bruce Skinner, Philip Cantoni, Pat Elfrink, William Hoxworth, Brandon Cooper, and Gary Wren. Director Thompson read from the applications about each of the nominees, and then invited the board members to voice their opinion on any of the candidates. Ballots were collected and tallied and as a result, Philip Cantoni was selected as the newest Parks and Recreation Advisory Board Member. ii. To elect new board officer's, board members made nominations to fill the positions of Secretary, Vice Chair, and Chair. Bari Neff was nominated for Secretary. Terry Slatery and Beverly Evans were nominated for Vice Chair. Percy Huston and Beverly Evans were nominated for Chair. Ballots were passed out for the board members to vote. After the results were tallied, Bari Neff was elected for Secretary, Terry Slatery was elected for Vice Chair, and Percy Huston was elected for Chair. 4. REPORTS A. Parks and Recreation Project Updates Parks Division Manager Brock Davis had reported that the parks staff was finishing up sidewalks at Capaha. The next project they will be working on is the replacement of the playground and shelter at Kiwanis Park. They are finalizing the shelter plans, and are looking into a prefabricating restroom to he placed out by shelter four. B. Golf Course Advisory Board Park Division Manager Davis reported that they were in the process of winterizing the turf and working on the pro shop renovations. They will be renovating the pro shop from December through March. C. Tree Advisory Board Tree Advisory Board Chairman Robert Harris reported that the board did not meet this month. Director Thompson congratulated Robert on the publishing of his book, which will be available after the first of the year. Congratulations Robert! D. Red House Interpretive Center Committee Director Thompson reported that because Dana Deisher is no longer on the Advisory Board, they will be looking for a Red House liaison to go to the Red House Committee meetings. They meet the first Wednesday of every month at 4:OOpm. She went on to report that the bee hive oven is complete and now they are working on the dugout canoe. Steve Taylor volunteered to be the new liaison for the Red House. E. Parks and Recreation Foundation Foundation Chairperson Bari Neff reported that board met on October 151h. Upcoming events and programs include Spaghetti Day November 12", Breakfast with Santa, December 121h, Foundation Membership Drive, and Celebration of Youth Sports Awards Banquet, January 22"a. At the next Advisory Board meeting members are to bring a list of new members to be added to the target member list. The goal for the membership program would be to double the revenue this next year. Parks and Recreation Advisory Board Meeting November 9, 2015 Page 3 F. Monthly Staff Report/Calendar Update Staff Briefs were handed out to the board members informing them of the upcoming events in the Parks & Recreation Department. Recreation Division Manager Penny Williams reported on all the events that took place of this past weekend which included Fall and Moonlight Garage Sale, Fall Youth Soccer Tournament, Softball College Expo, and Flag Football Playoffs. She reported that the Haunted Hall of Horror was a huge success with bring in the 2"a all-time highest in revenue. Division Manager Scott Williams also added that Lanzotti & Rau were officially the St' Corporate Sponsor. OTHER BUSINESS A. Next Board Meeting The next board meeting is rescheduled for Monday, December 14, 2015 at the Osage Centre. B. Advisory Board/Staff Holiday Lunch The annual Holiday Lunch will be held at the Shawnee Park Center December 161h at noon and all board members are invited to join. C. Next meeting bring a Christmas Ornament for the gift exchange! 6. ADJOURNMENT There being no further business, the meeting was adjourned with a motion from Craig Billmeyer and seconded by Bari Neff. Motion passed. Meeting adjourned. Submitted by: Bari Neff, Secretary CITY of CAPE GIRARDEAU PARKS & RECREATION DEPARTMENT (DRAFT) Parks and Recreation Advisory Board Meeting December 14, 2015 The Parks and Recreation Advisory Board met for their regular meeting December 14, 2015, at the Osage Centre at 5'.30 p.m. Board Members Present: Percy Huston, Chairman Terry Slattery, Vice Chair Person Bari Neff, Treasurer Beverly Evans, Board Member Roger Hudson, Board Member Craig Bilin -ever, Board Member Steve Taylor, Board Member Robert Harris, Board Member Kevin Noel, Board Member Brenda Newbern, Board Member Phillip Cantoni, Board Member Absent: None Staff Present: Julia Thompson, Director of Parks and Recreation Penny Williams, Recreation Division Manager Scott Williams, Recreation Division Manager Brock Davis, Parks Division Manager Stacey Welter, Administrative Coordinator 1. WELCOME/ INTRODUCTIONS Chairman Percy Huston introduced the newest advisory board member Phillip Cantoni. Phil informed the board that he had been living in Cape Girardeau since 1980. He enjoys biking, has two children and works for Wood and Huston Bank. He is also a member of the Noon Optimist. The rest of the board members then introduced themselves. 2. OLD BUSINESS: A. Approval Of Minutes: Chairman Huston requested approval of the minutes from the November 16th meeting. Board member Beverly Evans made a motion to approve the minutes; seconded by board member Steve Taylor. Motion passed. B. Indoor Sports Complex: Director Julia Thompson reported that the ground breaking for the indoor sports complex was held last week with great weather. Currently the team is working heavily on the design, including critiquing the concessions and lobby area. Joel Neikirk with MidAmerica Hotels has helped with the design and flow of the concession area. The construction crews will officially begin work within a few weeks, and they are looking at a completion date of February 2017. Director Thompson announced that the official name will be Cape Girardeau SportsPlex. She will bring a finalized floor plan to the next meeting. C. Cape Splash Phase 2: Recreation Division Manager Penny Williams started by informing Phillip Cantoni what the plans for phase 2 were. She then informed the board that it would take 12 weeks for the pirate ship water feature to be in after it is ordered. Council will approve the new amenities for phase two at the upcoming council meeting. Phase 2 and the splash pad replacement will be completed this spring. Parks and Recreation Advisory Board Meeting December 14, 2015 Page 2 3. NEW BUSINESS A. Discussion of Goals 2016: Chairman Percy Huston would like to know what the board would like to see happen in 2016. He wanted anyone to feel free to chime in if they had suggestions or bring them to the next meeting, Mr. Huston would like to review the PRS 1 project list at the next meeting, and he would also like to see a prioritized list of PRS excess funds projects. He would like these items emailed out with the agenda so the board can be on the same page and review everything prior to the meeting. The board would also like to see the Parks and Ree Master Plan Survey Results to see what the community's opinions are. 4. REPORTS A. Parks and Recreation Project Updates Parks Division Manager Brock Davis had reported that the parks staff would begin the demolition of Kiwanis Park Shelter 2 and playground in the beginning of January. He reported that Indian Park has a new swing set, and Raney Park will be getting new landscaping beds. Soon they will also be working on preparing the beds for the Community Garden this spring. Lastly Mr. Davis report that the sidewalk steps were completed at Capaha Park. B. Golf Course Advisory Board Park Division Manager Davis reported that they were in the process of winterizing the turf and working on the pro shop renovations. Currently they are tiling and working on new cabinets. C. Tree Advisory Board Tree Advisory Board Chairman Robert Harris reported that the board met today, however there was not a big agenda. Because of low attendance they did not discuss much, so they will have to move everything to the next meeting. D. Shawnee Park Sports Complex Advisory Board Assistant Recreation Division Manager Kaed Harrell reported that the committee had a good meeting. He said that they are going to change the softball in the softball leagues next season to 52 cor 300 compression. They will be using the new ball because it is preferred by ASA and has to be used in all ASA tournaments. They will continue to use the bat tester. One committee member suggested charging forfeit fees to reduce the amount of forfeits in a year. That is something they are still looking in to. The committee also suggested a double header night or a specific night league. There is also concern from the umpires that the trees by the fields are not big enough to provide shade. Division Manager Williams stated that they are In the works of providing shade for that area. This committee will need a Parks and Recreation Advisory Board liaison before the next meeting, E. Red House Interpretive Center Committee Red House Committee Member Dana Deisher reported that they are working on a Heritage Day event which includes partnering with the Glenn house and other historical sites. She also mentioned that the Garden Club would like to get involved with the planting at the Red House. F. Parks and Recreation Foundation Foundation Chairperson Bari Neff announced that Spaghetti Day was a huge success. She then thanked everyone who helped with that event. She reported that Breakfast with Santa will be held December 12" and the Celebration of Youth Sports Awards Banquet would be held January 22"". The winners for the banquet would be decided upon by the committee members tomorrow night. Chairperson Neff added that if anyone Parks and Recreation Advisory Board Meeting December 14, 2015 Page 3 had anything to donate for the silent auction for the night to please let Scott or Penny know. She asked board members to please be at the event if they could. The Cardinal Caravan will be held January 18ih. Mrs. Neff then asked the board members to submit a list of potential Foundation Members. The foundation membership program is looking to double its numbers for the 2016 campaign. G. Monthly Staff Report/Calendar Update Staff Briefs were handed out to the board members informing them of the upcoming events in the Parks & Recreation Department. Recreation Division Manager Penny Williams reported that in the next coming week they had the Fox Theatre trip to see Wicked, Flashlight Candy Cane Hunt, Breakfast with Santa and Hotshot Basketball. The Celebration of Youth Sports Banquet had previously been discussed. S. OTHER BUSINESS A. Next Board Meeting The next board meeting is rescheduled for Monday, February 8, 2016 at the Osage Centre. B. John Schneider Memorial Recreation Division Manager Scott Williams reported that Loretta Schneider had talked with him and Stacey Welter about what she would like to do with the money raised for the John Schneider Memorial. She would like to use the money for a scholarship program for youth sports league registrations. This will be formally announced at the Celebration of Youth Sports Awards Banquet. ADJOURNMENT There being no further business, the meeting was adjourned with a motion from Craig Billmeyer and seconded by Bari Neff. Motion passed. Meeting adjourned. Submitted by: Bari Neff, Secretary