Loading...
HomeMy WebLinkAbout2014CITY Ot CAPE GIRARDEAU PARKS & RECREATION DEPARTMENT Parks and Recreation Advisory Board January 13, 2014 The Parks and Recreation Advisory Board met forth eir regular meeting on January 13, 2014 at the Osage Centre at 5:30 p.m. Board Members Present: Troy Vaughn, Chairman Beverly Evans, Vice -Chairperson Roger Hudson, Board Member Lee Hillman, Board Member Dana Deisher, Board Member Robert Harris, Board Member Percy Huston, Board Member Terry Slattery, Board Member Absent: Bari Neff, Secretary Craig Billmeyer, Board Member Steve Taylor, Board Member Staff Present: Julia Thompson, Director of Parks & Recreation Penny Williams, Recreation Division Manager Brock Davis, Parks Division Manager Scott Williams, Recreation Division Manager Stacey Welter, Administrative Coordinator Guest: Cassie Essner, Recreation Coordinator Christine Paige, Fitness and Wellness Coordinator 1. WELCOME/ INTRODUCTIONS A. Cassie Essner Chairman Troy Vaughn introduced Cassie Essner as the newest member to the Parks and Rec Staff. Cassie had been a part of the department's part time staff for nine years, and has now been hired as a Recreation Coordinator. Cassie described that she was in charge of programs, special events, along with many other entities, and has already coordinated several events such as Breakfast with Santa, Winter Garage Sale, and the Coed Volleyball League. B. Christine Paige Christine was hired to be the leader in our fitness city wide. Not only is she helping the citizens of Cape Girardeau to become healthy, but she is also striving to encourage the city employees to become healthier as well. Christine described that she provides personal trainings, she is our group fitness instructor, and she is also in charge of keeping the Osage Fitness room in top shape. Christine has been working hard on informing people of health tips by providing seminars regularly at the Osage Centre. Christine says she is excited about this job and working in this department. 2. OLD BUSINESS: A. Approval Of Minutes: Chairman Troy Vaughn requested approval of the minutes of the last meeting. Dana Deisher made a motion, seconded by Robert Harris to approve the December 9th, 2013 minutes as mailed. Motion approved. B. Celebration of Youth Sports Awards Banquet —Scott Williams Division Manager, Scott Williams gave an update on the Celebration of youth Sports Awards Banquet. He explained that the nominations were in. The Parks and Recreation Foundation Sub -Committee met together to decide on the winners in each category. Scott informed everyone that formal letters sent out to all nominees, inviting the nominees to come to the banquet to be honored. Howard's Athletic Goods is working on supplying the awards, making sure that they are of the best quality for our winners. Scott explained that Olive Garden is on standby and ready for any head count we give them. He also explained that all coaches, staff and board members will have a complimentary meal that evening for all of their hard work. Scott and the rest of Parks and Recreation Advisory Board January 13, 2014 Page 2 the staff is hoping to have 600-800 in attendance for that evening. He ensured everyone that they are prepared for more or for less. Sponsors for the event are coming in steadily with Academy Sports + Outdoors being the Presenting Sponsor. Red Letter Communications is helping with the video presentation. Along with the video there will be a power point with pictures on it from every sport the out the year rolling continuously. Along with the presentations of awards, there will also be a silent auction for people to participate in. Scott describes the set up as having a stage in the center with two projector screens on each side, which we will borrow from the Show Me Center. Scott is very excited about the event and believes it will be a great night for the athletes and for the Parks and Recreation Foundation. C. Parks and Recreation Storm Water Projects Parks Division Manager Brock Davis gives a brief update on Park projects. Brock describes that the outdoor fitness equipment for the Cape La Croix Trail is delivered along with the trash cans and benches that will be placed along the trail. The Division Manager explains that the "Dogtown" dog park is doing great. With the extreme cold weather, the park had been slower than usual but still being used. Other than people sometimes not cleaning up after their dogs, Brock says everything has been running smoothly. Division Manager, Brock Davis continues on with reporting that the Melvin Gateley Vision 2000 Garden Relocation project is underway. Melvin has been working hard to sell bricks to raise funds for the renovations and relocation of the garden. Division Manager, Brock Davis explains that the Master Plan for Capaha Park is closer to being final. Right now they are looking at where they will need electrical items and where they can run their lines. They are still speaking with SWT on the layout of the area and have it narrowed down. When the weather is good, Brock explained that his parks employees will begin the dirt work. The Division Manager reports that his employees are working with Engineering on the trail connector at Shawnee Park. A few minor repairs will have to be done in the process. With this connection of trails, Mr. Davis explains that this will make the Cape La Croix trail over 6.3 miles long. He explains that eventually the trail will connect to the River Front Park. 3. NEW BUSINESS A. Capital Improvement Review Director Julia Thompson answers any questions or concerns the board has regarding the departments Capital Improvement Projects list. She explains that this list handed out excludes large key capital projects that they feel the department needs to improve and enhance the quality of work they provide. An item that has been approved is the renovation of Arena Park. Julia explains they are in the final planning stages of Arena Park Master Plan. In next year's budget the department will propose improvements to Kiwanis Park. Director Thompson explains that for the contingent items, we are looking for alternate funds for and could put on our PRS list when it comes up for renewal. Some of the contingent items could also be purchased with the foundation funds. Chairman Troy Vaughn brings up his concerns of safety issues and where they fall in priority. Julia explains and ensures Troy and the board that safety projects are q1 on our list and will be a top priority. Troy inquired about Cape Splash's paint chipping repairs. Penny Williams, Recreation Division Manager, explained to Troy that it is recommended that the paint repairs be completed every S years. She explained her Parks and Recreation Advisory Board January 13, 2014 Page 3 maintenance staff now has a rotation of when and how upkeep of the facility will be done. Troy also asked if the Skate Park was of higher priority because of the need. Ms. Thompson explained that the SEMO District Fair has agreed to allocate section of Arena Park off east Rodney for the location of the Skate Park. Once the conception and the design is done by Mr. Hutson's group, they bring it to the board. Tray also inquired about a driving range at our Jaycee Municipal Golf Course. Brock Davis describes that there is not room out at course right now, but they are looking to potentially purchase property in the future to build a driving range. Troy additionally asked about cemetery land. He wanted to know if there was a specific type of land. Brock informed him that the land could not be in a flood plain, or on too steep of hill. Julia adds that vertical mausoleums are also an option they are looking into. If board has a project they fill strongly about, or if there isn't something listed that they feel should be on list Julia would like to hear from them. B. Parks and Recreation Goals For 2014 Director Thompson reports that these goals will be reviewed at February's meeting 4. REPORTS A. Golf Course Advisory Board Brock Davis reported the Golf Maintenance crew has been cleaning up after the winter weather. They are also repairing and cleaning their equipment before the busy season begins. Scott Williams adds that T -Markers Sponsorships are up for renewal so they are working on reselling those. B. Tree Advisory Board Board Member Robert Harris explains there is nothing to report about the Tree Board, C. Red House Interpretive Center Vice -Chairperson Beverly Evans reports that the Red House Committee is currently looking for new members. If anyone has any suggestions to please let Beverly know. D. Parks & Recreation Foundation Secretary Bari Neff reports that the Foundation members and staff have been working really hard on the Sports Banquets and she gives them praise for their dedication. Scott Williams also reported that the Foundation received almost $50,000 from CASA, which will be used to improve the soccer fields. The upcoming Foundation meeting is Jan. 21st. E. Monthly Staff Report / Calendar Update Recreation Division Manager Penny Williams reported that during the winter weather the Osage Centre was designated to be a warming unit, but there weren't any residents that utilized the building. She mentioned that the Cardinal Caravan event is Monday January 20th. Players such as Seth Maness, Keith Butler, & Randal Grichuk will be in attendance. Penny continued reporting that their other upcoming events were the Valenteen Dance, and Super Kids Race Day. Lastly Scott Williams reported that the expansion of the batting cages at Capaha Ball Field was underway. He explained that SEMO University was paying for concrete and all materials, and the Parks and Recreation Department was supply the man power. They want to complete this before the season starts. Parks and Recreation Advisory Board January 13, 2014 Page 4 OTHER BUSINESS A. Next Board Meeting The next Parks and Recreation Advisory Board Meeting will be held on Monday, February 10, 2014. Chairman Troy Vaughn expressed that if anyone wanted to bring a special guest to the board meeting to just bring it to their attention. ADJOURNMENT There being no further business, the meeting was adjourned with a motion from Dana Deisher and seconded from Beverly Evans. Motion passed. Submitted: Bari Neff, Secretary CITY Of CAPE GIRARDEAU PARKS Is RECREATION DEPARTMENT Parks and Recreation Advisory Board — Draft Minutes February 10, 2014 The Parks and Recreation Advisory Board met for their regular meeting on January 13, 2014 at the Osage Centre at 5:30 p.m. Board Members Present: Troy Vaughn, Chairman Bari Neff, Secretary Roger Hudson, Board Member Lee Hillman, Board Member Dana Deisher, Board Member Robert Harris, Board Member Percy Huston, Board Member Terry Slattery, Board Member Craig Billmeyer, Board Memeber Absent: Beverly Evans, Vice -Chairperson Staff Present: Julia Thompson, Director of Parks & Recreation Penny Williams, Recreation Division Manager Brock Davis, Parks Division Manager Scott Williams, Recreation Division Manager Stacey Welter, Administrative Coordinator Guest: Recreation Class, RC 420 1. WELCOME/ INTRODUCTIONS Chairman Troy Vaughn called the meeting to order and welcomed SEMO's Recreation Class, RC 420.The students introduced themselves to the board. 2. OLD BUSINESS: A. Approval Of Minutes: Chairman Troy Vaughn requested approval of the minutes of the last meeting. Dana Deisher made a motion, seconded by Robert Harris to approve the January 13, 2014 minutes as mailed. Motion approved. B. Celebration of Youth Sports Awards Banquet— Scott Williams Scott Williams, Recreation Division Manager, reported that the Celebration of Youth Sports Awards Banquet was a huge success with over 640 in attendance. He reported that the event raised $4128.76, which fell just short of its revenue goal of $5000, but he was still happy with the amount it brought in. Scott also reported that the sponsors of the event were very pleased with the outcome and he explained that new companies have inquired about being sponsors next year. Over all he was extremely satisfied with the results of the first annual Celebration of Youth Sports Awards Banquet. 3. NEW BUSINESS A. Update on Arena Incident Director, Julia Thompson, informed the board about the incident of a shooting at the Rich Homme Quan concert located at the A. C. Base Arena. She ensured the board that the promoter had all the appropriate staff and security guards needed for the event, including weapon pat downs at the door. The renter complied with all that was asked of them and provided all the appropriate paper work. Director Thompson admits that the department could have reviewed more closely incidents that had happened at previous concerts. She explains that the department is taking a look at our rental processes, along with the contracts, and looking into when to accept or deny rentals that will came in the future. If we have a rental booked and we deem them unsafe, we are going to ensure that we will be able to cancel that reservation. Parks and Recreation Advisory Board February 10, 2014 Page 2 B. Parks and Recreation Goals for 2014 Director Julia Thompson reviewed the Parks and Recreation Department's goals from 2013 and the accomplishments that were made from last year. She then went on to describe the details of the goals set for the department for 2014. C. Capital Improvement Additional Comments Director Julia Thompson introduced the discussion about land acquisition. Currently the department doesn't have the ability to buy land unless the city council allocates money for the department to use. She explains that the department is looking for a way to set specific money aside in case land would become available that we would absolutely want to purchase. Director Thompson said she would speak to City Manager, Scott Meyer to see how the department can go about doing this. D. Discussion of the city's new settlement agreement with MidAmerica Corporation Director Julia Thompson reports that the city will complete an economic study to see what would be more beneficial to the city as a whole. The community facilities that are being considered are an Indoor Sports Complex, an Indoor Aquatic Facility, an Ag/Expo Center, and a Convention Center. The study will indicate which of these facilities will be more utilized and it will pin point where our needs reside as it relates tourism and economic impact for the city. 4. REPORTS A. Parks and Recreation Project Updates Parks Division Manager Brock Davis gave a brief update on Park projects. Brock describes that the outdoor fitness equipment for the Cape La Croix Trail is delivered along with the trash cans and benches that will be placed along the trail. When the weather becomes warmer they will begin the installation. Brock also reported that the shelter for Capaha Park will be delivered in March, and electrical schematic plans for Capaha Park are currently in the works. B. Golf Course Advisory Board Parks Division Manager Brock Davis reported that the golf maintenance crew has completed all equipment repairs and cleaning and they are waiting on warmer weather to work on the greens. Recreation Division Manager Scott Williams also reported that the Tee Marker Sponsorships have all been renewed or resold for all 18 holes. All proceeds benefit the Parks and Recreation Foundation. C. Tree Board Tree Board Chairman, Robert Harris reported that the board elected two new members, Rocky Hayes and Sean Huston. Mr. Harris reminded everyone that the Arbor Day is April 4`", and Friends of the Parks Day is April 26". D. Red House Interpretive Committee The February meeting was rescheduled for March 6`" E. Parks and Recreation Foundation Foundation Chair Person, Bari Neff reported that the Cardinals Caravan event was a success with over 300 in attendance, along with reporting the huge success of the Celebration of Youth Sports Awards Banquet. Parks and Recreation Advisory Board February 10, 2014 Page 3 F. Monthly Staff Report/Calendar Update Recreation Division Manager Penny Williams described the impact the Parks and Recreation Department had in just one weekend. She reported that within 72 hours, the department impacted 3,845 participants, not including any spectators. She explains that the Parks and Recreation Department is touching the lives of many all the time. Mrs. Williams goes on to describe the upcoming events for the next couple of months. OTHER BUSINESS A. Next Board Meeting The next Parks and Recreation Advisory Board Meeting will be held on Monday, March 10, 2014. ADJOURNMENT There being no further business, the meeting was adjourned with a motion from Steve Taylor and seconded from Craig Billmeyer. Motion passed. Submitted: Bari Neff, Secretary CITY Of CAPE GIRARDEAU PARKS & RECREATION DEPAR-1'MEN I Parks and Recreation Advisory Board — Draft Minutes March 10, 2014 The Parks and Recreation Advisory Board met for their regular meeting on March 10, 2014 at the Osage Centre at 5:30 p.m. Board Members Present: Beverly Evans, Vice Chair Person Bari Neff, Secretary Roger Hudson, Board Member Lee Hillman, Board Member Dana Deisher, Board Member Robert Harris, Board Member Percy Huston, Board Member Terry Slattery, Board Member Craig Billmeyer, Board Member Absent: Troy Vaughn, Chairman Lee Hillman, Board Member WELCOME/INTRODUCTIONS Staff Present: Julia Thompson, Director of Parks & Recreation Penny Williams, Recreation Division Manager Bruck Davis, Parks Division Manager Scott Williams, Recreation Division Manager Stacey Welter, Administrative Coordinator Guest: Vice Chair Person, Beverly [van called the meeting to order. 2. OLD BUSINESS: A. Approval Of Minutes: Vice Chair Person, Beverly Evans requested approval of the minutes from the February 10, 2014. Dana Deisher made a motion, seconded by Percy Huston to approve the February 10, 2014 minutes as mailed. Motion approved. 3. NEW BUSINESS A. Review of Current Parks and Recreation Ordinances Director, Julia Thompson handed out our current Parks and Recreation Ordinances. She explained that the department is going through sortie updating of our policies and procedures and our Ordinances is an area that needs to be reviewed. She asked the board to review our current ordinances and come to the next meeting with questions or concerns. Julia encouraged the board to take a look at other City of Cape Girardeau ordinances located on the city's website to compare. B. Friends of the Parks Day Parks Division Manager, Brock Davis reminded the board that Friends of the Parks Day event Is occurring on April 26"', beginning at 9:00 a.m. He also expressed the need for volunteers at this event. C. Melvin Gateley Vision 2000 Garden Parks Division Manager, Brock Davis informed the board that bricks for the memorial garden are currently on sale, and he also encourage the board to come out for the ground breaking of the garden which is held on Monday, March 17"'. 4. REPORTS A. Parks and Recreation Project Updates Parks Division Manager Brock Davis gave a brief update on Park projects. Brock described that the outdoor fitness equipment "The fit /one` for the Cape La Croix Trail will be installed as soon as weather permits them. Parks and Recreation Advisory Board March 10, 2014 Page 2 He went on to report that the shelter atCapaha Park is staked out they are ready to start the dirt work. Brock explained that the Community Garden will have a shed built for that location and that project is currently in progress. B. Golf Course Advisory Board Parks Division Manager Brock Davis reported that the turf is ready to go for the spring season. Recreation Division Manager, Scott Williams also reported that the "Promotions and Marketing" sub -committee met to talk about marketing options and possible course events such as "Swing Into Spring". Currently nothing has been decided on. C. Tree Board Tree Board Chairman, Robert Harris reminded everyone that the Arbor Day is April 4t', and Friends of the Parks Day is April 26'h. D. Red House Interpretive Committee Beverly Evans reported that opening day for the season for the Red House will be the first Saturday in May. She expressed that they are in need of docents, and to let her know if anyone is interested. She also reported that the back porch area is currently being enclosed and that should be completed soon. E. Parks and Recreation Foundation Foundation Chair Person, Bari Neff reported that the Foundation is currently working on acquiring sign sponsorships for all of our sports complexes. F. Monthly Staff Report/Calendar Update Recreation Division Manager Penny Williams reported that the "Sign Up Saturday' event had 1100 people in attendance, and described that this was the largest year yet. She went on to report that the hugely successful Father Daughter Dance brought in a crowd of over 950 in attendance! Upcoming events include the Mother Son Game Night, Cardinals Game Day, and numerous leagues including two new additions to our baseball league. Recreation Division Manager Scott Williams spoke about the Corporate Sponsorships that have been confirmed which include, Cape Noon Optimist Club, Bi State Oil Company, Academy Sports + Outdoors, and Bank of Missouri. He is currently seeking additional corporate sponsorships. OTHER BUSINESS A. Next Board Meeting The next Parks and Recreation Advisory Board Meeting will be held on Monday, April 14, 2014 at the Osage Centre. ADJOURNMENT There being no further business, the meeting was adjourned with a motion from Dana Deisher and seconded from Percy Huston. Motion passed. Submitted: Stacey Welter, Administrative Coordinator CITY Of CAPE GIRARDEAU PARKS & RECREATION DEPARTMENT Parks and Recreation Advisory Board — Draft Minutes April 14, 2014 The Parks and Recreation Advisory Board met for their regular meeting on March 10, 2014 at the Osage Centre at 5:30 p.m. Board Members Present: Troy Vaughn, Chairman Beverly Evans, Vice Chair Person Bari Neff, Secretary Craig Billmeyer, Board Member Lee Hillman, Board Member Dana Deisher, Board Member Robert Harris, Board Member Percy Huston, Board Member Terry Slattery, Board Member Absent: Roger Hudson, Board Member Staff Present: Julia Thompson, Director of Parks & Recreation Penny Williams, Recreation Division Manager Brock Davis, Parks Division Manager Scott Williams, Recreation Division Manager Stacey Welter, Administrative Coordinator Guest: Chris Hutson, Skate Park Representative 1. WELCOME/ INTRODUCTIONS Chairman, Troy Vaughn called the meeting to order and introduced the guest speaker, Chris Hutson. 2. GUESTSPEAKER A. Chris Hutson, Skate Park Representative Chris Hutson, who has been highly involved in ideas for a possible skate park in Cape Girardeau, gave a report on the progress that has been made in this area. Mr. Hutson invited the SEMO Fair Board President, Pete Poe, to talk about the SEMO Fair land that will be utilized for the new skate park. The land is located along East Rodney road just west of the Arena Park Tennis Courts. This location is ideal being located next to the Cape La Croix Trail, and being very visible. Mr. Hutson explains that they are currently looking at two plans that will accommodate skate boards, bikes, & roller blades. One design is made up of steel platforms and the other is made up of precast concrete. He explains that right now they are leaning towards the precast concrete design due to the mobility of the forms and the repairs of the forms. Mr. Hutson handed out designs of what the park would look like, and he gave an approximate cost of $245,000 for the entire park to be constructed. Mr. Hutson asked approval from the board to move forward with fundraising for this park. Chairman Troy Vaughn requested approval for fundraising from the board. Craig Billmeyer made a motion, seconded by Dana Deisher for the approval of fundraising for the skate park. Motion approved. 3. OLD BUSINESS: A. Approval Of Minutes: Chairman, Troy Vaughn requested approval of the minutes from the March 10, 2014 meeting. Dana Deisher made a motion, seconded by Beverly Evans to approve the March 10, 2014 minutes as mailed. Motion approved. 4. NEW BUSINESS A. Discussion of Current Parks and Recreation Ordinances Director, Julia Thompson invited the board to share any thoughts or recommendations on the current ordinances. When the ordinances are revised they will then be presented to the board again. Once approved by the board, the Parks and Recreation Ordinances would then be presented to the City Council for approval. Director Thompson would like to have this completed by July 2014. Parks and Recreation Advisory Board April 14, 2014 Page 2 B. Friends of the Parks Day Parks Division Manager, Brock Davis reminded the board that Friends of the Parks Day event will be occurring on April 261b, beginning at 9:00 a.m. He also informed the board that Schnucks would be providing lunch for all the volunteers that day. C. Facility Feasibility/Economic Impact Study Parks and Recreation Director Julia Thompson reported that the Facility Feasibility and Economic Impact Study committee had their first meeting. She explained that the six committee members were appointed by the city council, with Councilman Mark Lanzotti being the liaison for the city council. The four facilities the committee members are researching are an indoor sports complex, a natatorium, an ag expo center, and a convention center. She reported that the next meeting they would be having will be April 21" at 3:OOpm, and she added that these meetings were opened to the public. Director Julia Thompson explained that the committee will make their final recommendations to the council by October. 5. REPORTS A. Parks and Recreation Project Updates Parks Division Manager Brock Davis gave a brief update on Park projects. He reported that the Melvin Gateley Vision 2000 Garden, Capaha Park Phase 1, and the outdoor fitness equipment, "The Fit Zone", were all under way. With good weather, they should make great progress on these projects. B. Golf Course Advisory Board Parks Division Manager Brock Davis reported that there was a major irrigation incident at hole 914, but other than that mishap the greens are looking great. Division Manager Scott Williams reported that Golf Course Manager Brian Schlicting submitted to the board the idea of a fee increase which would begin January 1", 2015. There will be more details of the fee increase proposition at a later date. He also explained that the Golf Board Sub Committee is working on a wish list of what they would like to see done in the future. C. Tree Board Tree Board Chairman, Robert Harris reported that Arbor Day on April 11", was a major success. He explained that five trees were planted by the Save -A -Lot store on Sprigg Stree, in down town Cape. He expressed that the trees really enhanced the area in making it look really nice. Robert also brought to the board's attention the erosion that has happened on Perryville road due to a construction company taking out so many trees. Robert believes the city should have some sort of regulations on what construction companies are allowed to do. In conclusion, Robert complimented on the parks department for the great job they did on constructing the community garden shed. D. Red House Interpretive Committee Beverly Evans reported that opening day for the season for the Red House will be May 2". She explained that they would be instituting a speakers' series, with a speaker talking about the events of that time. The series would be held every other Saturday for one hour. Beverly added that her SEMO Rec students would be helping with the festivities. E. Parks and Recreation Foundation Foundation Chair Person, Bari Neff reported that the Foundation's next meeting would be held April 29'". There was nothing else to report. F. Monthly Staff Report/Calendar Update Recreation Division Manager Penny Williams began by introducing Stephen Smith, the new Aquatics Parks and Recreation Advisory Board April 14, 2014 Page 3 Coordinator. Stephen is in charge of the Central Municipal Pool and assisting Patrick Watson with the Cape Splash Family Aquatics Center. Penny went on to report that the repainting of Cape Splash was underway, and that they would begin opening umbrella's May 1". She also reported that there were 210 participants at the Mother Son Event, over 300 athletes at the Special Olympics District Track Meet. Both events went great. Division Manager Scott Williams also reported that the Shawnee Park Sports Complex recently had the SMSC soccer tournament and a Triple Crown baseball tournament in one weekend that went very well. Other upcoming events included the Easter Egg Hunt and the Summer Play Cape coming out April 25'", 2014. '-�Uia471.111- 14V A. Next Board Meeting The next Parks and Recreation Advisory Board Meeting will be held on Monday, May 12, 2014 at the Osage Centre. 6. ADJOURNMENT There being no further business, the meeting was adjourned with a motion from Dana Deisher and seconded from Beverly Evans. Motion passed. Submitted: Bari Neff, Secretary CITY of CAPE GIRARDEAU PARKS & RECREATION DEPARTMENT Parks and Recreation Advisory Board — Draft Minutes May 12, 2014 The Parks and Recreation Advisory Board met for their regular meeting on May 12, 2014 at the Osage Centre at 5:30 p.m. Board Members Present Troy Vaughn, Chairman Beverly Evans, Vice Chair Person Bari Neff, Secretary Craig Billmeyer, Board Member Lee Hillman, Board Member Dana Deisher, Board Member Robert Harris, Board Member Percy Huston, Board Member Terry Slattery, Board Member Roger Hudson, Board Member Absent: None Staff Present: Julia Thompson, Director of Parks & Recreation Penny Williams, Recreation Division Manager Brock Davis, Parks Division Manager Scott Williams, Recreation Division Manager Stacey Welter, Administrative Coordinator Guest: None 1. WELCOME/ INTRODUCTIONS Chairman, Troy Vaughn called the meeting to order. 2. OLD BUSINESS: A. Approval Of Minutes: Chairman, Troy Vaughn requested approval of the minutes from the April 14, 2014 meeting. Dana Deisher made a motion, seconded by Beverly Evans to approve the April 14, 2014 minutes as mailed. Motion approved. 3. NEW BUSINESS A. Friends of the Parks Day Overview— Brock Davis Parks Division Manager Brock Davis reported that Friends of the Parks Day / The Great Cape Clean Up was a huge success. He said the weather was sunny and perfect which brought out a crowd of 402 volunteers! B. Facility Feasibility/ Economic Impact Study—Julia Thompson Parks and Recreation Director Julia Thompson reported that the consultant kick off meeting was held Friday, May 9, 2014 at the Osage Centre. Some of the stakeholders that attended the meeting were Will Gorman, Eric Reddinger, Mark Alnutt, Chuck Martin, and Pete Poe. The consultants gave ideas of what the possibilities are for each facility. After the meeting they toured local facilities that they will be benchmarking in the future. The consultants will be arranging stakeholder meetings in the next coming weeks, The study will be completed this fall, and the committee will then present their recommendations to the City Council. C. Foundation Membership Program Overview—Scott Williams Recreation Division Manager, Scott Williams began this overview by handing out a rough draft of the Foundation Membership Brochure. He then explained everything in the brochure and what the Foundation Membership is all about. They are looking to kick off the membership January 2015. Scott explained that this could potentially bring in a substantial amount of money for the foundation. Parks and Recreation Advisory Board May 12, 2014 Page 2 4. REPORTS A. Parks and Recreation Project Updates Director Julia Thompson began the updates by handing out the Parks Project Update report, which briefly explains all the major projects the department is working on. Parks Division Manager Brock Davis reported that currently, Melvin Gateley has risen close to $8000 for the Vision 2000 Garden. He also reported on other projects going on. The Red House improvements are looking excellent. The Community Garden project was under way until the weather became wet again. The Accelerated Tree Program is also in progress and looking nice. Director Thompson also mentioned that Chris Hudson, with the skate park committee, will be making a presentation to the City Council May 19", and encourage board members to be there to give their support. Lastly Director Thompson reported that the playground bids for Capaha Park Phase 1 were in and are being reviewed. She will update the Park Project Update report the each Advisory Board meeting to come. B. Golf Course Advisory Board Parks Division Manager Brock Davis reported that there are greens on the fairways and tee boxes that are not waking up. He believes it is due to the harsh winter. They are looking at ways to come up with a solution because the greens will need to be replaced. C. Tree Board Tree Board Chairman, Robert Harris reiterated how much her appreciated the tree planting off Sprigg Street on Arbor Day, and he wanted to thank the department for the article in the Play Cape. D. Red House Interpretive Committee Beverly Evans reported that the new speaker series will begin soon, and she wanted to complement the Red House committee for working hard and doing a great job. The docents are also receiving an increase in pay by $0.25. E. Parks and Recreation Foundation Foundation Chair Person, Bari Neff reported that the Foundation met on April 29"' where they approved the foundation meetings for the remainder of the year, and they also nominated a finance committee that included Bari Neff, Beverly Evan, Percy Huston and . Lastly she reported that the next foundation event is National Run / Walk Day held lune 4" at Capaha Park. F. Monthly Staff Report/Calendar Update Recreation Division Manager Penny Williams reported that the Steamboat Triathlon and the Cape Invitational Track meet were very successful. She went on to say that Cape Splash will be opening in 12 days and the employee/board meeting night will be May 201". Mother Son Game Night, Easter Egg Hunt, and Cardinals trip were all successful, and all summer leagues have begun or are getting ready to start. S. OTHER BUSINESS A. PLAY CAPE Director Julia Thompson reported that the summer issue of PLAY CAPE came out on April 25". She expressed that she is very pleased with the issue and that Jordan Seabaugh has been doing an excellent job with it. Director Thompson would like the board to come prepared to the next meeting with what they like most about being a part of the Parks and Recreation Advisory Board and what they would like to see accomplished in the next year. Parks and Recreation Advisory Board May 12, 2014 Page 3 B. Next Board Meeting The next Parks and Recreation Advisory Board Meeting will be held on Monday, lune 9, 2014 at the Osage Centre. ADJOURNMENT There being no further business, the meeting was adjourned with a motion from Dana Deisher and seconded from Bari Neff. Motion passed. Submitted. Bari Neff, Secretary CITY Ut CAPE GIRARDEAU PARKS & RECREATION DEPARTMENT Parks and Recreation Advisory Board — Draft Minutes June 9, 2014 The Parks and Recreation Advisory Board met for their regular meeting on June 9, 2014 at the Osage Centre at 5'.30 p.m. Board Members Present: Troy Vaughn, Chairman Beverly Evans, Vice Chair Person Bari Neff, Secretary Craig Billmeyer, Board Member Lee Hillman, Board Member Dana Deisher, Board Member Robert Harris, Board Member Percy Huston, Board Member Terry Slattery, Board Member Roger Hudson, Board Member Absent: None Staff Present: Julia Thompson, Director of Parks & Recreation Penny Williams, Recreation Division Manager Brock Davis, Parks Division Manager Scott Williams, Recreation Division Manager Stacey Welter, Administrative Coordinator Guest: None 1. WELCOME/ INTRODUCTIONS Chairman, Troy Vaughn called the meeting to order. 2. OLD BUSINESS: A. Approval Of Minutes: Chairman, Troy Vaughn requested approval of the minutes from the May 12, 2014 meeting. Craig Billmeyer made a motion, seconded by Beverly Evans to approve the May 12, 2014 minutes as mailed. Motion approved. B. Facility Feasibility/Economic Impact Study Update—Julia Thompson Parks and Recreation Director Julia Thompson explained that the committee is well into the study for the Indoor Sports Facility, Indoor Aquatics Facility, and the Ag Expo Center. The committee will be meeting with HVS, a hotel convention center consultant, Tuesday June 17", 2014. Director Thompson informed the board that currently consultants from PDS are researching other facilities that would compare to Cape Girardeau's needs for an Indoor Sports Facility, Indoor Aquatics Facility and an Ag Expo Center. The study will be completed this fall, and the committee will then present their recommendations to the City Council. C. Cape's4" of July Event Update — Julia Thompson Director Julia Thompson reported to the board that Cape Girardeau's Great American 4th of July event would be on the Mississippi River Front, and the Southeast Missourian's Spirit of American Award would be given at the Common Please area. She also reported that the radio stations would be at the event using live remote feeds, and shuttles would be used to transport patrons from designated parking areas, one of which includes the Show Me Center Parking lot. Isle of Capri is Co -sponsoring the event by donating $7500.00 to help cover expenses. D. Skate Park Progress With City Council Update — Julia Thompson and Troy Vaughn Director Thompson and Chairman Troy Vaughn both reported that Chris Hutson's presentation of the Skate Park Proposal was very positive at the past City Council Meeting. They reported that Chris would like to map out a plan to market and fundraise for the skate park in the near future. Parks and Recreation Advisory Board June 9, 2014 Page 2 3. NEW BUSINESS A. Homework Assignment—All Board Members Director Thompson gave the board members a homework assignment, which included describing what they enjoyed most about serving on the Parks and Recreation Advisory Board, and what was one thing they would like to see accomplished from the department within the next year. The board then went around the room and expressed their answers to these questions. B. Department Staffing Re -Organization— Penny and Scott Williams Recreation Division Manager, Scott William explained that one of the department's goals were to restructure staff duties to make them more efficient and to delegate more responsibility to those staff members. Patrick Watson went from being an Aquatics Supervisor at Central Municipal pool, to an Aquatics Supervisor where he now oversees Cape Splash and Central Municipal Pool. Stephen Smith was hired as an Aquatics Coordinator to assist Patrick with the aquatics division. Heather Davis, who was previous manager of the Shawnee Park Center, will now manage the Osage Centre and be the Program Manager. Chris Eastridge will gain the responsibility of managing the Shawnee Park Center along with the duties he currently performs. Mark Hurley has gained the responsibility of managing all ball field maintenance staff which includes, Arena Park Sports Complex, Capaha Baseball Field, and the Shawnee Park Sports Complex. Kaed Harrell will be reclassified making him the Assistant Division Manager of the A.C. Brase Arena, the Shawnee Park Center, and the Shawnee Park Sports Complex. There were a few other minor changes to complete the department staff re- organization. 4. REPORTS A. Parks and Recreation Project Updates Parks Division Manager Brock Davis reported that the renovations to the Red House Interpretive Center were complete, and that the majority of the Vision 2000 Garden was also complete, they are just waiting on good weather to finish things up. He reported that the Fit Zone (Outdoor Fitness Equipment) installation has begun, along with the installation of the trail signs, trail benches and trail trash cans. Capaha Park Shelter has been shipped and should be delivered soon. Capaha Park Playground design plan is underway. They are looking at a company called Game Time. Once they decide on a final design, it will take six week for the playground to came in. Brock Is looking to have this Installed by this fall. The park maintenance guys are working hard but the weather has been holding up these projects. B. Golf Course Advisory Board Parks Division Manager Brock Davis reported that the sod replacement was a huge undertaking with $44,000 worth of replacements. Division Manager Scott Williams reported that the 2 n annual Night Fall Glow Ball Tournament will be held July 12th. C. Tree Board Tree Board Chairman, Robert Harris reported that there were a few trees from the Arbor Day planting along Sprigg street that were going south but thankfully Plants Plus is going to replace them. D. Red House Interpretive Committee Beverly Evans reported that the committee has added some new members and they are currently working on prioritizing a wish list for the Red House that they would like to see done. The Committee is also very pleased with the renovations that were made to the Red House by the department's maintenance staff, Parks and Recreation Advisory Board June 9, 2014 Page 3 E. Parks and Recreation Foundation Foundation Chair Person, Bari Neff reported that the National Run/Walk Day event had bad weather and therefore the attendance was down. She would like to see more marketing for the event in the future. F. Monthly Staff Report/Calendar Update Recreation Division Manager Scott Williams reported the summer classes the department offers have begun. He went on to say that the winter weather had also affected the sod on a few soccer and softball fields at the Shawnee Park Sports Complex. They are in the process of replacing sod and reseeding. With the rainy weather, all out door leagues are behind, which makes it challenging for the coordinators to get the season's games in. He reported that a few baseball games were rescheduled to play at Capaha baseball field and the kids thought playing there was cool and very special to them. 5. OTHER BUSINESS A. Next Board Meeting The next Parks and Recreation Advisory Board Meeting will be held on Monday, July 14, 2014 at the Osage Centre. 6. ADJOURNMENT There being no further business, the meeting was adjourned with a motion from Dana Deisher and seconded from Bari Neff. Motion passed. Submitted. Bari Neff, Secretary CAPE GIRARDEAU PARRS AND RECREATION DEPARTMENT OSAGE CENTRE ADVISORY BOARD MEETING October 23, 2014 The Cape Girardeau Municipal Golf Course Advisory Board met at the Osage Centre on Thursday, October 23, 2014 at Noon. Present: Staff Present Jerry Grim, Vice Chairman Julia Thompson, Parks & Recreation Director Eugene Farrar, Chairman Scott Williams, Recreation Division Manager Jim Hastings, Jr., Board Member Brock Davis, Parks Division Manager Bob Pastrick, Board Member Randy Lueder, Golf Course Supervisor Rick Fehr, Board Member Jordan 5eabaugh, Administrative Secretary Jerry Bray, Secretary Absent: Mark Ervin, Robbie Guard Guest: Chuck Heady 1. WELCOME/INTRODUCTIONS A. Chuck Heady was awarded a service plaque for serving on the Golf Course Advisory Board from September 2002-2014. 2. APPROVAL OF MINUTES A. Approval of September 18, 2014 minutes. Jerry Brey moved. Jerry Grim seconded. Motion passed. 3. OLD BUSINESS A. PRS and Casino Projects a. Parks & Recreation Director Julia Thompson reported on PRS and Casino Projects. The Capaha Park project is really moving along. The craftsman union is working on getting the roof up. Staff met the other day about starting winter projects, and is really making a push to finish our PRS projects. The items staff have left to do are finishing up Capaha, Arena, Cape Rock, Kiwanis, Washington & Missouri parks, along with some trail projects, The Department has also commissioned an update with the Parks & Recreation Master Plan. b. Parks Division Manager Brock Davis reported that the FitZone was completed this summer. Staff is putting up more trail signage and fixing some of the bridges. Staff will be putting up more signage, benches and looking at installing more trail heads. The Melvin Gateley Vision 2000 Garden is nearing completion and it's looking really good. 4. NEW BUSINESS A. Fire Sales Tax Renewal a. Parks & Recreation Director Julia Thompson informed the Board about the upcoming Fire Tax renewal. Information was given out to the Board members. The vote will be November 4, 2014. Thompson encouraged the Board to take a look at the information and become educated on the tax, and use their place in the community to share the information. This is a renewal of a previous tax, but the tax period is a longer time than the previous tax. B. New Member Nominations a. Robert Pastrick gave notice that he Is stepping down from the Board. It Parks & Recreation Director Julia Thompson reported that Seth Hudson has been appointed to fill Chuck Heady's positionTheBoard can recommend appointees to City Council. Rick Fehr recommended Pat Elfrink, Jerry Grimm recommended Jim Stovall. Jim Hastings recornmended Gary Ren, Bob Pastrick recommended Keith Sander. S. REPORTS A. Pro Shap update a. Recreation Division Manager Scott Williams that the pro shop was down $11,500 for September, and down for the fiscal year. Golf Course Manager Brian Schlichting wanted to make note that In 2013, we were up considerably, so it's difficult to compare a banner year. b. The other document that was handed out was the fee increase changes. Please refer to the fee listing when discussing to golf course patrons. The current golf course members will get a letter about the fee increases. c Jerry Grim asked if tournament rounds and revenue were included in the total rounds and revenue report. Scott Williams said we will determine that with Brian as well as looking at comparing the pastthree years to see trends. d. Rick Fehr suggested having a 9- hole greens fee in thefuture. B. Golf Course Maintenance a. Golf Course Supervisor Randy Lusher reported that the golf statue has been dried out, primed and ready to be painted. All the trees have been trimmed, and staff moved the brush back on hole 11. Staff took the pecan tree out on hole 11 as well to bring it back. Maintenance staff will probably get to three tee box in the spring. b. The fuel tank removal project will start Monday. A professional company will be taking them out. If there is any contamination, it will have to sit open for six months to a year, but if not, it will be removed in about three days. C. Department Briefs a. Parks & Recreation Directorlulia Thompson reported that the department is in the middle of the Haunted Hall of Horror, and will be doing Halloween Hoopla at the Park Center on Friday. We're gearing up for holiday special events. b. Recreation Division Manager Scott Williams Informed the board that staff will be contacting them for Spaghetti Day volunteer slots. Jerry Grim, Jim Hastings and Gene Farrar volunteered for busing tables in the morning on Spaghetti Day. 6. OTHER BUSINESS A. The next meeting is schedules for December 9, 2019. Please bring a Christmas ornament to the meeting. ]. ADJOURNMENT A. Jerry Brey moved to adjourn. Jerry Grim seconded. Meeting adjourned at 1:05 p.m. Respectfully submitted, Jordan Seabaugh Recording Secretary CITY (DRAFT) CAPE GIRARDEAU PARKS 6 RECREATION DEPARTMENT Parks and Recreation Advisory Board Meeting November 10, 2014 The Parks and Recreation Advisory Board met for their regular meeting on November 10, 2014, at the Osage Centre at 5:30 p.m. Board Members Present: Troy Vaughn, Chairman Beverly Evans, Vice Chair Person Bari Neff, Secretary Craig Billmeyer, Board Member Dana Deisher, Board Member Robert Harris, Board Member Terry Slattery, Board Member Roger Hudson, Board Member Percy Huston, Board Member Steve Taylor, Board Member Absent: Lee Hillman, Board Member Staff Present: Brock Davis, Parks Division Manager Penny Williams, Recreation Division Manager Julia Thompson, Director of Parks and Recreation Scott Williams, Recreation Division Manager Stacey Welter, Administrative Coordinator Guest. Lester Wells 1. WELCOME/ INTRODUCTIONS Chairman Vaughn began the meeting by introducing the board to Lester Wells, who was a guest from the public listening in an the meeting. 2. OLD BUSINESS: A. Approval Of Minutes: Chairman Vaughn requested approval of the minutes from the October 13, 2014, meeting. Dana Deisher made a motion to approve the minutes, seconded by Beverly Evans. Motion passed. B. Facility Feasibility/Economic Impact Study Update Director of Parks and Recreation, Julia Thompson reported the committee completed their meetings on November 6th. The committee unanimously plans to recommend an indoor sports complex to the city council at their upcoming meeting on November 17ei, and from there the council will have to make approvals. The other facilities researched were not prioritized due to lack of information. Only if there is money left over will the committee reconvene and prioritize the other facilities. C. Cape Splash Expansion Project Update Recreation Division Manager Penny Williams reported that the colors of the new slides would be bright green, yellow, blue and orange. She also added that the landing at the end of the racer slides would be checkered like a race flag. D. Spaghetti Day Update Recreation Division Manager Penny Williams informed the board that they were still in need of desserts so if anyone wanted to donate any they could bring the desserts that day. She also reminded board members that if they had signed up to work they would need to report at their station at the assigned time. Mrs. Williams expressed that she felt confident that the event would go very well. Parks and Recreation Advisory Board Meeting October 13, 2014 Page 2 E. Celebration of Youth Sports Awards Recreation Division Manager Scott Williams handed out flyers and sponsorship packets to all the board members. He expressed that the nominations were due November 21" and that the event will be held January 23". All the information and nomination forms would be given to the committee members, Bari Neff, Craig Billmeyer, Percy Huston, and Nathan McGuire, for their review and selection of the winners for each category. Mr. Williams then announced that Mark Alnutt (Southeast Missouri State University Athletic Director) will be the key note speaker. In order to help with registrations, they have increased the late registration fee. If they were to grow to an attendance of more than 90D, they will have to start looking at a bigger facility. 3. NEW BUSINESS A. Membership Forms Available for Parks & Recreation Foundation Recreation Division Manager, Scott Williams handed out a schedule for the Membership Drive Implementation. He explained there would be a booth with information at it at the Spaghetti Day foundation event as well as at the other upcoming foundation events. Informative letters about the program would be mailed out November 20"'. Mr. Williams explained that this is a good way to raise money for the foundation and give benefits to those who support it. This membership would also allow us to reach a variety of people to help grow support for the upcoming Parks, Recreation and Storm Water Tax renewal. B. PRS II Sales Tax Review Timeline / Parks and Recreation Master Plan Update Director of Parks and Recreation, Julia Thompson hand out a timeline of what will take place with the PRS2 as far as the marketing and master plan is concerned. She encourage the board to come up with a list of where they feel the city has fallen short and to list what Cape Girardeau needs in the coming future. She reminded the board not only do they need to look at new projects but they also need to keep in mind the upkeep of existing projects. The board members would like to see a list of the current PRS1 projects that have been completed over the last several years. Ms. Thompson wants the board to keep in mind the storm water aspect of the tax and the role that will play in the marketing strategies as well. 4. REPORTS A. Parks and Recreation Project Updates Parks Division Manager Brock Davis reported that the Capaha Playground and Shelter project were going well and when they are complete, replacement shelters and playgrounds in numerous parks will take place. Bridge boards on the Cape La Croix Trail will also soon be replaced as part of the PRS Trail Improvements. Mr. Davis informed the board that the city is partnering with the health department by providing land at the Shawnee Park Center to house a grant funded community garden. He went on to report the Vision 2000 Garden is nearly complete with the ribbon cutting coming this spring. Lastly Mr. Davis reported that his crews are ready for the removal of snow from the parking areas on Broadway Street. B. Golf Course Advisory Board Parks Division Manager Brock Davis reported the Golf Maintenance Staff Is getting the turf ready for winter. Last year's hard winter hit the Bermuda really hard. Since another hard winter is being predicted, they are doing everything possible to protect the Bermuda that is left. Golf Maintenance Staff is also working removing old fuel tanks from the property. January 1" there will be a fee increase on rounds. Also Chuck Heady has Parks and Recreation Advisory Board Meeting October 13, 2014 Page 3 termed out on the board and Seth Hudson has taken his place. Bob Pastrick is moving to Florida so the board will be looking for one more new member. C. Tree Advisory Board Tree Advisory Board Chairman Robert Harris reported the board didn't meet this month. He went on to say that they were having a manure spreading party at the community garden where children volunteers would be helping with this project. D. Red House Interpretive Center Committee Board Member Dana Deisher reported that they would like to add on to the Red House and build a beehive oven, a dugout canoe and an ox cart. Director Julia Thompson would be updating their website which is now being maintained under the city. E. Parks and Recreation Foundation Foundation Chair Person Bari Neff reported that the upcoming events for the foundation were Spaghetti Day, Membership Program kick off, Breakfast with Santa, Cardinal Caravan, and the youth Sports Awards Banquet. She also informed the board that the Cape Girardeau Roller Girls graciously donated $450.00 from the proceeds of their bout in August. F. Monthly Staff Report/Calendar Update Staff Briefs were handed out to the board members informing them of the upcoming events in the Parks & Recreation Department. Recreation Division Manager Scott Williams reported that the Haunted Hall of Horror was a success with attendance being increase and quality improved. Also very successful was the Soccer Bank of Missouri Fall Cape Classic tournament with record attendance along with the a successful Softball Exposure Tournament at the Shawnee Park Sports Complex. 5. OTHER BUSINESS A. Next Board Meeting The next Parks and Recreation Advisory Board Meeting will be held on Monday, December 8, 2014, at the Osage Centre. Chairman Troy Vaughn reminded the board to please bring on ornament for the Christmas exchange. He also reminded them of the Parks and Recreation Department's Christmas Luncheon at the Shawnee Park Center, held December 17j° at noon. All board members can RSVP to Stacey Welter. ADJOURNMENT There being no further business, the meeting was adjourned with a motion from Dana Deisher and seconded by Craig Billmeyer. Motion passed. Meeting adjourned. Submitted by: Bari Neff, Secretary