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HomeMy WebLinkAbout2013[a]kW"MC\U2Kr71.7_ NW12FAII PARKS & RECREATION DEPARTMENT Parks and Recreation Advisory Board January 14, 2013 The Parks and Recreation Advisory Board met forth eir regular meeting on January 14, 2013 at the Osage Centre at 5:30 p.m. Board Members Present: Troy Vaughn, Chairman Beverly Evans, Vice -Chairperson Bari Neff, Secretary Dana Deisher, Board Member Robert Harris, Board Member Lee Hillman, Board Member Percy Huston, Board Member Craig Billmeyer, Board Member Roger Hudson, Board Member Steve Taylor, Board Member Absent: Kimberly Proffer, Board Member Staff Present: Julia Thompson, Director of Parks & Recreation Scott Williams, Recreation Division Manager Brock Davis, Park Division Manager Penny Williams, Recreation Division Manager Marcia Stone, Administrative Coordinator Guest: SEMO Recreation Administration Class 1. Welcome/Introductions—Guest Chairman Troy Vaughn welcomed our approximately 22 guests from Dr. Beverly Evans' SEMO University Recreation Administration Class. The board was distributed the department calendar which was color coded for each board's meetings and department's special events for 2013; the January Staff Briefs, information on the upcoming Tree Workshops, PRS and Casino Projects for 2013, Parks and Recreation Goals for 2013 and LaCroix Trail Map Master Plan layout. 2. OLD BUSINESS: A. Approval Of Minutes: Chairman Vaughn requested approval of the minutes of the last meeting. Steve Taylor made the motion, seconded by Percy Huston to approve the December 10, 2012 minutes. Motion approved. B. Parks and Recreation Storm Water Projects Parks Division Manager Brack Davis provided the LaCroix Trail Map Master Plan layout and showed them the LaCroix Conceptual Trail Book Guide Survey that was available if anyone would like to review. Phase I will be signage, bike racks, trailheads, trash cans and lights. Bridge underpass construction will be done as funding is available. S.W.T. is nearly completed with Phase I to improve the area were the old Capaha Municipal Pool once stood. They are designing the new playground structure, accessibility to parking and playground, site work and conceptual plans for new spray pad. The staff will be removing shelter#2 at Capaha and start preparing that area for new playground and large spray pad. Parks & Recreation Advisory Board January 14, 2013 Page 2 Site work and construction of new stone seating at the amphitheater is scheduled for 2013 along with new adjacent parking location access to amphitheater. The estimated cost for this component of Capaha Master Plan is $300-400,000.00. There will also be design and installation of new park signage and the Arena Park Master Plan will be initiated for $30,000.00. C. Casino Projects Director Thompson reported that the staff is working on the Casino Projects that will be completed by June 2013. • The Dog Park location is now focused on Kiwanis Park. • Shawnee Park Football/Soccer Fields o Scoreboards o Bleachers • Arena Park o Athletic Fence Outfield Fence • Shawnee Park Center o Playground • Trail Fitness Equipment c 6 to 9 piece unit with cover shelter by Arena Park Penny Williams reported that after three very successful years they will be making arrangements to proceed in contract agreement once again with Markey and Associates for the demographic price amendment for 2014 season expansion to Cape Splash. The Casino funds will fund this contract agreement. Director Thompson also announced that Dr. Gordon Ellers has decided to retire from his second career and is selling his Garden Hill Nursery Business. He has offered to give our department plants at 25 to 50 %deduction from his cost for a tax credit for use in our city parks. D. Fees & Charges The staff informed the board that they will be presenting about 30 fee increases as part of our budget request to the City Council for 2013/14 Fiscal Budget Year. The aquatic related fee increases are due to Red Cross imposed increases. The some recreation classes, park shelters, A. C. Brase Arena and field rentals were reviewed by the staff and they felt that these were areas that needed to be adjusted to meet our goal of cost plus 25% for the departments overall cost recovery. 3. NEW BUSINESS A. MAY GREENE GARDEN Director Thompson informed the board members that Bill Port and his volunteers that have been donating their time and money to maintain the May Greene Garden have decided that they will need to relinquish their assistance to us due to their physical inabilities due to age. The May Greene Garden's remaining funds in their account will go into the foundation for future May Greene Garden needs. The city will request the Master Gardeners to fill their role in maintaining the garden. Parks & Recreation Advisory Board January 14, 2013 Page 3 Director Thompson gave the board a list of the department's goals for 2013. • Evaluate Department Organization and Staff Structure • Develop "Play Cape` TV Show (4 segments to air quarterly) • Develop Youth Sports Recognition Banquet/Event Jan 2014) • Develop membership campaign for Parks and Recreation Foundation • Cape Splash expansion plans • Partnership Sponsorship/Recognition program • Complete Phase I of Cape LaCroix Park Master Plan • Complete Arena Park Master Plan • Complete Casino Projects 2013 4. REPORTS A. Golf Course Advisory Board Parks Division Manager Brock Davis reported that the maintenance staff is making preparations to keep the winter turf healthy. Hemet with the Planning and Development Committee and they suggested that sand traps should be built on #14 hole to make it more difficult. The staff will also be working on the senior tee on #13. Scott Williams reported that the Cape Jaycees will donate a new Golf App that will give the golfer yardages, ability for access to call in lunch order and much more. This will be free for Android & I -phone users. B. Tree Advisory Board Robert Harris highlighted the flier that was distributed to the members on the Tree Education Seminars that will be held on February 2"tl, March 2"h and April 6 as part of the requirements for the T.R.I.M. Grant. Each class cost only $15. Robert will attend the February 2ntl "For the Love of Trees" workshop and will be giving his report at the February meeting. C. Red House Interpretive Center Beverly Evans reported that the Red House Interpretive Center will be expanding their education and sales area by knocking out the back wall and enclosing the porch. She also reported that there is a big effort emerging for a partnership with Fort D and River Heritage Museum organizations in celebration of Cape Girardeau's 1501" Anniversary of the Battle of Cape Girardeau with a Blue and Gray Ball. This partnership will be the first of a three year commitment of the three organizations. Tentative dates are April 20" or May 4th. Program of events will include re- enactments, period music, food, souvenirs, readings and more, since they are still in the early planning stage. Each organization's goal is to raise $1,000. The cost will be$25 each person. Parks & Recreation Foundation Chairperson Bari Neff reported that they will have their next meeting in March 20'". The Membership and Fundraising/Special Event Sub -Committees will meet prior to March 20th. Parks & Recreation Advisory Board January 14, 2013 Page 4 S. OTHER BUSINESS The staff briefly highlighted events on the January Staff Briefs. The Cardinals Caravan will be held on January 21" at the Osage Centre at 6 p.m. The new Parks and Recreation Program Guide—"Play Cape' came out in the Southeast Missourian on January 4'h in the magazine format. The 5'h Annual Father Daughter Dance theme is "Glowing Winter Wonderland" and will be held on February 15". Men's Basketball has 59 teams with five divisions and 59 Girls Youth Basketball League with eight divisions. Julia reported that she received a thank you letter from the Southeast Missouri Food Bank thanking us for the 200 pounds of food that we collected at our Christmas Luncheon. The next board meeting will be held on February 11, 2013 at 5:30 p.m. There being no further business, the meeting was adjourned with a motion from Dana Deisher and seconded from Beverly Evans. Respectfully submitted Bari Neff, Secretary CITY Of CAPE GIRARDEAU PARKS & RECREATION DEPARTMENT Parks and Recreation Advisory Board February 11, 2013 The Parks and Recreation Advisory Board met for their regular meeting on February 11, 2013 at the Osage Centre at 5:30 p.m. Board Members Present: Staff Present: Troy Vaughn, Chairman Julia Thompson, Director of Parks & Recreation Beverly Evans, Vice -Chairperson Scott Williams, Recreation Division Manager Steve Taylor, Board Member Brock Davis, Park Division Manager Dana Deisher, Board Member Penny Williams, Recreation Division Manager Robert Harris, Board Member Marcia Stone, Administrative Coordinator Roger Hudson, Board Member Guest: Percy Huston, Board Member Doug Austin, Michael Gardner, William Isbell Craig Billmeyer, Board Member Cynthia Mejean, Paul Mingus, Keith Sander, Terry Slattery, Kenneth Stilson Absent: Lee Hillman, Board Member Bari Neff, Secretary 1. Welcome/introductions—Board Applicant Guests Chairman Troy Vaughn welcomed eight Parks and Recreation Advisory Board applicants that were present to attend the meeting for a question and answer session before the chairman's recommendation for board member replacement by the City Council due to an opening vacated by Kimberly Proffer. There are twelve applicants that applied and were invited to the meeting. 2. OLD BUSINESS: A. Approval Of Minutes: Chairman Vaughn requested approval of the minutes of the last meeting. Craig Billmeyer made a motion, seconded by Dana Deisher to approve the January 14, 2013 minutes. Motion approved. B. Parks and Recreation Storm Water Projects Parks Division Manager Brock Davis reported that the Parks Division staff is going through catalogs; picking out amenities such as bike racks, trailheads, trash cans, etc. that will look identical throughout the whole trail. Director of Parks and Recreation Julia Thompson reported that the playground will be torn down and a large pavilion will be placed near the old pool site and the old train will remain. The staff is uncertain if there will be funding available for the water play feature design at this time. Board Member Robert Harris inquired if the old playground equipment would be available for Main Street Garden area. Director Thompson informed him that she would not recommend the equipment be used anywhere else because of its poor condition. She assured him that we can get some better equipment for Main Street. Parks & Recreation Advisory Board February 11, 2013 Page 2 C. Casino Projects Updates David Markey, with Markey and Associates has been awarded the contract for the new water feature design for Cape Splash from the Casino Project Funds. The estimated cost of the feature could be''/: to % million dollars. The project could start this fall if we could find the funding. Raising the admission fee could be an option to help pay for the amount needed. Director Thompson added that the Shawnee Park Center playground and fencing for Arena Park was approved for purchase. However, the remaining Casino Projects listed previously are on hold until the March 18`' City Council meeting for further reviewing. D. 2013 Fees & Charges/Handout Scott Williams distributed the staff's recommendations for the 2013 Fees & Charges increases. This is a small section of our department fees from various divisions that staff members have reviewed and noted that adjustments were needed for sustainability. He explained that some of the fees had not been increased in at least ten years. To meet our department goal of cost plus 2S% for the departments overall cost recovery, reduce expenses, be comparable to other facilities, and accommodate demand and maintenance, the staff felt that these adjustments were needed. Craig Billmeyer made a motion that the board accept the staff's 2013 Fee Increase recommendations and show their support to the City Council. Dana Deisher seconded the motion. Motion passed. E. 2013 Department/Division Budget Update Director Thompson reported that the department budget had a slight increase due to part-time staff increase adjustments of varied 1% and 2% that have not had a raise for six years, plus additional staff required for the soccer league that is now in its board before it goes back to City Council. 3. NEW BUSINESS A. SEMO Restroom Project Ms. Thompson informed the board members that our department partnered with SEMO University by providing labor for a restroom at their tennis court on Bertling and Sprigg Street. In exchanged for this service the public has access to the university's tennis courts. B. Friends of Parks Day/Great Cape Clean -Up Parks Division Manager Brock Davis reminded the board members that Friends of the Parks Day/Great Cape Clean-up Day will be held on Saturday, April 27'h. This year the event will be expanding citywide including schools, churches and downtown. Keep Cape Beautiful Committee and Missouri Department of Conservation are partnering with us on the event. C. Parks and Recreation Advisory Board Appointment Director Thompson informed those present that Board Member Kimberly Proffer's position on the board is vacant due to the city ordinance attendance requirement. We explained to the applicants that Three consecutive or four total absences within a twelve month period the board member would relinquish their seat on the board. The applicants were then given the opportunity to explain why they would like to serve on the board. Parks & Recreation Advisory Board February 11, 2013 Page 3 4. REPORTS A. Golf Course Advisory Board Parks Division Manager Brock Davis reported that the maintenance staff is working on some spot weed - eating and changing the senior tee on #13. B. Tree Advisory Board Robert Harris reported that Brock and Julia received a deep discount of 200 plus plants from Garden Hill Nursery. They had their first "For the Love of Trees' Tree Education Seminar that was held on February 2ntl with 9 in attendance. This is the 14" consecutive year that the City of Cape has been awarded Tree City USA . C. Red House Interpretive Center Beverly Evans reported that the Red House Interpretive Center is working with the Parks Division Staff on a budget for the materials to enclose the porch and expand their education and sales area. The Red House plans to open on May 4" for their 2013 season. The Blue/Gray event has a conflict this year and they are postponing until a later date. D. Parks and Recreation Foundation Ms. Thompson informed the Board Members that our Parks and Recreation Foundation meeting will be discussing the city's investment procedures, fund balances, goals, board member replacement and sub- committees. E. Monthly Staff Report/Calendar Update Recreation Division Manager Scott Williams reported that this weekend Special Olympics Missouri District Basketball Tournament will host ninety-one teams that will be competing at Osage Centre, Shawnee Park Center, SEMO Student Recreation Center and Trinity Lutheran School. Recreation Division Manager Penny Williams announced that Osage Centre will host the 5t' Annual Father/ Daughter Dance on Friday, February 15" and they are planning seating for 1000. Administrative Coordinator Marcia Stone announced that the City of Cape Girardeau Parks and Recreation Department was awarded #1 for the State of Missouri Parks and Recreation Association Ticket Consignment Program with over $77,000.00 in sales. This includes discount tickets for Six Flags, Silver Dollar City, White Water and Worlds of Fun. The next board meeting will be held on March 11, 2013 at 5:30 p.m. There being no further business, the meeting was adjourned with a motion from Dana Deisher and seconded from Beverly Evans. Submitted: Marcia Stone, Recording Secretary 'CITY or CAPE GIRARDEAU PARKS & RECREATION DEPARTMENT Parks and Recreation Advisory Board March 11, 2013 The Parks and Recreation Advisory Board met for their regular meeting on March 11, 2013 at the Osage Centre at 5:30 p.m. Board Members Present: Beverly Evans, Vice -Chairperson Bari Neff, Secretary Craig Billmeyer, Board Member Dana Deisher, Board Member Robert Harris, Board Member Lee Hillman, Board Member Roger Hudson, Board Member Percy Huston, Board Member Terry Slattery, Board Member Steve Taylor, Board Member Absent: Troy Vaughn, Chairman Staff Present: Julia Thompson, Director of Parks & Recreation Scott Williams, Recreation Division Manager Brock Davis, Park Division Manager Penny Williams, Recreation Division Manager Marcia Stone, Administrative Coordinator Guest: 1. Welcome/Introductions— Board Applicant Guests Vice -Chairperson Beverly Evans welcomed Terry Slattery as our new Parks and Recreation Advisory Board Member, whose position was vacated by Kimberly Proffer. Terry gave a brief background of he and his family and his desire to serve on the board and then introductions were made by the board members. 2. OLD BUSINESS: A. Approval Of Minutes: Vice -Chairperson Ms. Evans requested approval of the minutes of the last meeting. Dana Deisher made a motion, seconded by Craig Billmeyer to approve the February 11, 2013 minutes. Motion approved. B. Parks and Recreation Storm Water Projects Parks Division Manager Brock Davis reported that the Parks Division staff is going through the bid process on the bike trail amenities and installation will be scheduled for this summer. The maintenance staff has been involved and very instrumental in the selection process of the products. Director Thompson announced that S.W. T. will be working to develop construction documents for phase 1 improvement at Capaha Park for the new playground, shelter and landscaping at the Capaha Park old pool site. The park staff may do most of the construction with some components bid out. The construction could begin late summer or fall. C. Casino Projects Update Ms. Thompson reported that City Council will be making a decision on the Casino Projects at one of their next two meetings. Projects that have been approved to date are: Playground Equipment and Landscaping — Shawnee Park Center $40,000.00 Warning Sirens $150,000.00 Main Street Lighting Improvements $312,000.00 Sidewalk Gap Kingsway —Storey's to Janet $125,000.00 Space Design of Police Station $100,000.00 Parks and Recreation Advisory Board March 11, 2013 Page 2 Demolition of old CVB 125,000.00 Arena Park Fencing $54,000.00 Subtotal $906,000.00 Remainine Proiects for Citv Council Approval are River Heritage Museum Parking Lot overlay $50,000.00 Dog Park $25,000.00 Walking Trail Lighting/Widening $100,000.00 Community Garden $50,000.00 Accelerated Tree Planting $25,000.00 Trail Fitness Equipment $45,000.00 Broadway/Middle Parking $130,000.00 Broadway Prescription $75,000.00 Last Call Parking $145,000.00 Fort D roof $44,000.00 Traffic Signal Power Backup $57,000.00 Hopper Road Lighting Improvements $10,000.00 CYTFL — Scoreboards and Bleachers $15,00ao0 Subtotal $714,000.00 D. Foundation Member Appointment Director Thompson announced that the Parks and Recreation Foundation has an opening, if any of the Parks and Recreation Advisory Board members know of anyone that they think would be a good candidate please let us know. E. Friends of Parks Day/Great Cape Clean -Up Park Division Manager Brock Davis reminded those present that our annual Friends of Parks Day is expanding to include Great Cape Clean-up Day. The Keep Cape Beautiful Committee is joining us to recruit businesses, churches, organizations and families to cleanup and beautify our city on Saturday, April 27'". The new flyer on the event was distributed and several members indicated that they would be volunteering at the Capaha Park Friends of the Parks/Great Cape Clean -Up Day headquarters that day. NEW BUSINESS A. Parks and Recreation Advisory Board Selection Process Director Thompson requested discussion on the last Parks and Recreation Advisory Board selection process that we had inviting the applicants to our meeting. The members liked the opportunity to see and hear from the applicants. The invitation timing may not always be convenient for all applicants, so question of opening up the invitation for two months was brought up. Members felt that the applicants need to leave the meeting knowing that the board members will make their recommendation to the Chairman knowing that the Chairman will make his/her recommendation to the City Council. The City Council may or may not approve the Chairman's recommendation; they may make their own appointment. The applicant can personally express their own desire to serve to any of the City Council. Director Thompson stated that she will propose an informal procedure at the next meeting to record as part of our minutes so we will have this in place before our next appointment. Parks and Recreation Advisory Board March 11, 2013 Page 3 B. Cape Splash Recreation Division Manager Penny Williams announced that Markey and Associates are working with staff on coming up with ideas for a new attraction for Cape Splash so that we can propose the new design to possibly be in place by the 2014 season if funds allow and the City Council approves. They are looking at proposing 5-7 options for the City to review that will fit with what they have and give them a good cost recovery. Board members were encouraged to bring any proposals they might have to the staff. 3. REPORTS A. Golf Course Advisory Board Parks Division Manager Brock Davis reported that the maintenance staff is waiting on the weather to stay above freezing so they can stay on a regular chemical and mowing schedule. Recreation Division Manager Scott Williams reported that the First Tee doubled their enrollment this year from 2012. B. Tree Advisory Board Director Thompson reported that they will be observing Missouri Arbor Day on Friday, April 6", planting a tree at Shawnee Park Center. C. Parks and Recreation Foundation Bari Neff announced that the Parks and Recreation Foundation meeting will be held on Wednesday, March 201h. D. Red House Interpretive Center Beverly Evans reported that the Red House Interpretive Center has decided to go back to the $3 Adult and $1 Child Admission. The city will be closing Aquamsi Street this spring, leaving Main Street as the only road and future plans are for construction of a restroom similar to the one at the Buckner Ragsdale parking lot. E. Monthly Staff Report/Calendar Update Recreation Division Manager Penny Williams announced that the 5'" Annual Father/ Daughter Dance had a record attendance of 918 on Friday, February 15'h. The Parks and Recreation partnered with SE Health on Saturday, March 9" for SIGN UP SATURDAY. Families were able to sign-up for leagues, classes, swim teams; the hospital was available for individual free health checks and there was entertainment and refreshments provided. F. Other Business Board Member Roger Hudson inquired on the department's policy on individuals leaving artificial flowers in our parks. Parks Division Manager Brock Davis stated that we leave them until we need to mow around them or they start looking bad. The next board meeting will be held on April 8, 2013 at 5:30 p.m. There being no further business, the meeting was adjourned with a motion from Lee Hillman and seconded from Bari Neff. Submitted: Bari Neff, Secretary CITY of CAPE GIRARDEAU PARKS & RECREATION DEPARTMENT Parks and Recreation Advisory Board April 8, 2013 The Parks and Recreation Advisory Board met fort heir regular meeting on April 8, 2013 at the Osage Centre at 5 30 p.ro. Board Members Present: Troy Vaughn, Chairman Beverly Evans, Vice Chairperson Bari Neff, Secretary Craig Billmeyer, Board Member Dana Deisher, Board Member Robert Harris, Board Member Lee Hillman, Board Member Roger Hudson, Board Member Percy Huston, Board Member Terry Slattery, Board Member Absent: Steve Taylor, Board Member 1. Welcome/Introductions Staff Present: Julia Thompson, Director of Parks & Recreation Scott Williams, Recreation Division Manager Brock Davis, Park Division Manager Penny Williams, Recreation Division Manager Marcia Stone, Administrative Coordinator Guest: 2. OLD BUSINESS: A. Approval Of Minutes: Chairman Troy Vaughn requested approval of the minutes of the last meeting_ Dana Deisher made a motion, seconded by Bari Neff to approve the March 11, 2013 minutes. Motion approved. B. Parks and Recreation Storm Water Projects Director Thompson reported that she gave Chairman Troy Vaughn a rough draft of the tri fold pamphlet on the Capaha Park Master Plan. She should have the final version available for the board's viewing at the May meeting- Parks Division Manager Brock Davis reported that the Parks Division staff has completed the playground at the Shawnee Park Center and planted 10 trees around the playground as part of the Arbor Day Observance last Friday. The Lexington/Route W Round About construction will be starting soon. The was a crack from the construction boom truck on the trail from the pedestrian bridge leading from Schnucks parking lot, but MODOT will be making the repair DirectorThompson announced that Cape Bicycle will partner with us and make a trail head at their site C. Casino Projects Update Ms. Thompson reported that City Council approved the remaining Casino Projects: River Heritage Museum Parking Lot overlay $50,000.00 Dog Park $25,000.00 Walking Trail Lighting/Widening $100,000.00 Community Garden $50,000 00 Accelerated Tree Planting $25,000.00 Trail Fitness Equipment $45,000.00 Broadway/Middle Parking $130,000.00 Broadway Prescription $75,00000 Last Call Parking $145,000.00 Parks and Recreation Advisory Board April 8, 2013 Page 2 Fort D Roof $44,000.00 Traffic Signal Power Backup $57,000.00 Hopper Road Lighting Improvements $10,000.00 CYT FL—Score hoar ds and Bleachers $15,00000 Ms. Thompson reported that there will be an annual casino funding process and Capaha Park may be eligible in the future for some of the $3 4 million available by the city driven mechanism guidelines. She added if any of the members are interested in the process she can go over it with them. D. Board Member Selection Recommendation Director Thompson developed an eight -step guideline to assist the Parks and Recreation Advisory Board and Chairman to use when recommending the best possible candidate to the City Council to fill a Board vacancy. It is within the full jurisdiction for the Advisory Board Chairman to accept and/or recommend his or her own choice to the City Council- It is also up to the City Council to accept, reject or vote in a candidate of their choice. The City Attorney had no problem with the guidelines. If we decide we don't like this selection method we can change it. (Parks & Recreation Advisory Board Guidelines attached) E. Friends of Parks Day/Great Cape Clean -Up Parks Division Manager Brock Davis reminded those present that our annual Friends of Parks Day/Great Cape Clean-up Day is Saturday, April 27 ". Danny Essner will have two groups working at Indian Park. The Buy Scouts and Girl Scouts are registered to work at Capaha Park. The V.I.P. group will be at Capaha Park to help shred paper. NEW BUSINESS A. Update on Equipment Purchases PRS/Foundation Recreation Division Manager Scott Williams presented and explained the 2012-2013 Parks and Recreation Capital Equipment Purchases_ There was $98,135.00 funds allocated for Parks & Recreation/Storm Water Capital Projects from the City Finance Director and the Parks and Recreation Foundation approved $77,088.09. Plus there were some additional items that we did not have firm prices on and a few emergency items that came up that we had to purchase. At the October Parks & Recreation Foundation Meeting, the staff will be requesting a much smaller amount for upcoming projects. The Parks and Recreation/Storm Water fund allotment will be $80,000.00. Director Thompson stated that the foundation needs to set a budget as one of their fundraising goals for contingency needs. 3. REPORTS A. Golf Course Advisory Board Parks Division Manager Bruck Davis reported that the maintenance staff is working an Tee Box 414 and trying to keep the Bermuda grass away from the Bent Grass. B. Tree Advisory Board Brock Davis reported that the Tree Board held their observance of Missouri Arbor Day on Friday, April 6", planting 10 trees at Shawnee Park Centers new playground site. Parks and Recreation Advisory Board April B, 2013 Page 3 The City of Cape Girardeau and Tree Advisory Board just received their 15" year certification as Tree City USA C. Parks and Recreation Foundation Bari Neff announced that the Parks and Recreation Foundation held their meeting on March 20'. New Foundation Member Danny Essner, Parks and Recreation Advisory Board Liaisons Percy Huston and Beverly Evans were welcomed to the board. Danny Issuer was voted Vice -Chairman and Beverly Evans, Treasurer. Percy has agreed to Chair the Membership Sub Committee. Bari will Chair the Events and Fundraisers Sub - Committee. There is still one opening on the foundation to replace LaRae Leimer. We will either call a special meeting or have an e-mail vote election on candidates submitted. Scott Williams stated thatthe Southern Loyalty Card is still coming in the future. D. Red House Interpretive Center Beverly Evans reported that the Red House Interpretive Center will open on May 5' for the 2013 season- They have discovered that there is some deterioration on the north wall. A preservationist architect will be meeting with staff members to discuss and make recommendations on repairs and prevention. The committee had contemplated having a second Downtown Golf Course at the River Campus since we had such a great turn out last year's fundraiser. But the university was going to charge the Red House $50 to use their lawn so the committee felt that they could probably find another area downtown if we need it. E. Monthly Staff Report/Calendar Update Recreation Division Manager Scott Williams reported that the Mobil Spring Shootout will be held on May 18 & 19'. It is a soccer all-star tournament that they are expecting approximately 75 teams. The Boys Baseball League has been growing approximately 30 to 40 kids a year since we took over the league. The Jaycee Municipal Golf Course has a new golf app that can be downloaded to your smartphone. Penny Williams announced that they had the Mother/Sons Came Night with 192 in attendance. The Schnucks and Parks and Recreation Joint Easter Egg Hunt had over 800 participants. The St. Louis Cardinals Game Day will be June V with the Cardinals vs_ Sari Francisco Giants and tickets are on sale now. F. Other Business Director Thompson announced that Casey Brooke will be our guest speaker on the Transportation Trust Fund at our next meeting. The next board meeting will be held on May 13, 2013 at 5:30 p.m. Chairman Troy Vaughn reported that the new gates at the Shawnee Park Sports Complex look great. There being no further business, the meeting was adjourned with a motion from Dana Deisher and seconded from Bari Neff. Submitted Bari Neff, Secretary CITY Of CAPE GIRARDEAU PARKS & RECREATION DEPARTMENT Parks and Recreation Advisory Board May 13, 2013 The Parks and Recreation Advisory Board met for their regular meeting on May 13, 2013 at the Osage Centre at 5:30 p.m. Board Members Present: Troy Vaughn, Chairman Beverly Evans, Vice -Chairperson Bari Neff, Secretary Craig Billmeyer, Board Member Dana Deisher, Board Member Robert Harris, Board Member Lee Hillman, Board Member Steve Taylor, Board Member Roger Hudson, Board Member Percy Huston, Board Member Terry Slattery, Board Member Absent: Staff Present: Julia Thompson, Director of Parks & Recreation Scott Williams, Recreation Division Manager Brock Davis, Park Division Manager Penny Williams, Recreation Division Manager Marcia Stone, Administrative Coordinator Amy Roth, Recreation Supervisory Guest: Casey Brunke, City Engineer 1. Welcome/Introductions City Engineer Casey Brunke came before the board to inform the board members of all the Transportation Trust IV Fund Projects that are currently or will he In construction in the city. Lexington Avenue and Route W intersection improvements (50% City, 50% MoDOT cost share) Sprigg Street -various improvements from William Street to Olive Street Veterans Memorial Drive -Scenic Drive to Hopper Road Walnut Street-Sprigg Street to West End Boulevard- restoration from Sprigg Street to Beaudean Lane and extension from Beaudean Lane to West End Boulevard West End Boulevard from Linden Street to Jefferson Avenue West End Boulevard from Rose Street to New Madrid Street William Street/Aquamsi Street/Main Street intersection improvements; Includes design for the William Street corridor from Main Street to Kingshighway 2. OLD BUSINESS: A. Approval Of Minutes: Vice -Chair Beverly Evans requested approval of the minutes of the last meeting. Dana Deisher made a motion, seconded by Bari Neff to approve the April 8, 2013 minutes as mailed. Motion approved. B. Parks and Recreation Storm Water Projects The new Capaha Park Master Plan pamphlet was distributed to the board members. Director Thompson explained that Capaha Park Phase One will begin with the construction of a new shelter and later this fall with a new play feature where the old Capaha Pool was removed. A design for a spray/splash pad will be added in this area as funds allow. The pamphlet included up to five phases of improvements that can be updated from directions or suggestions from the board or City Council as funding is available. The trail signage amenities packages are taking a little longer to compile. Parks Division Manager Brock Davis reminded the board members that the trails that MODOT built might not have cost us anything initially but we will be responsible for the maintenance from this day forward. Parks and Recreation Advisory Board May 13, 2013 Page 2 C. Friends of the Parks Day Parks Division Manager Brock Davis reported that this "Friends of the Parks' Day was one of the worst weather days for "Friends of the Parks' Day's that he can remember; but they still had 206 that came out to clean at the Jaycee Golf Course, Downtown, May Greene Garden, Indian Park, Capaha Park, Cape Splash and Arena Park. NEW BUSINESS A. 2013 Summer "Play Cape' Program Guide The 2013 summer "Play Cape' Program Guide was distributed to all the board members. The fall issue will be distributed in late August. B. Five Major Initiatives Developed by the City Council and City Manager Director Thompson explained the five major initiatives that were developed by the City Council and City Manager at their recent City Council Retreat. 1) Establish our required position of the economic developed hub a) Business Park a) Develop 1-66 Airport b) Workforce Redevelopment 2) Improve Safety & Health a) New Sirens b) Police Officers c) Relationship/Schools d) Health/Workplace e) 911/Ambulance f) Radio/Dispatch C. Future Tax Strategies 3) Fiscal Discipline a) Sewer Rates L) Compensation c) Capital Improvements 4) Improve Neighborhood a) Sidewalks b) Streetlights c) Abatemates d) Landscaping 5) How do we Streamline Business? e) City of Cape will provide apps for utility bills, special events, etc. Director Thompson informed the members that there is a lot of discussion in regards to the Hotel/Restaurant Tax renewal. A portion of this tax is the funding for our Convention Visitor's Bureau. Some citizens may not pass the renewal with the casino bringing in revenue now. City Manager Scott Meyer is considering reducing the Hotel/Restaurant tax and making it permanent, give up the Fire Tax scheduled for renewal in 2014. He feels that we need to make sure we have a good reason for raising the tax fund before we propose an increase. D. September 2013 Meeting Date Director Thompson informed the board members that we would need to change our meeting date in September because it will conflict with the City Council meeting. Craig Billmeyer made a motion, seconded by Dana Deisher to change the Parks & Recreation Advisory Board September meeting date from September 9, 2013 to September 10, 2013. Motion passed. Agenda item for June will be to make a decision for a board meeting break in July or August. Parks and Recreation Advisory Board May 13, 2013 Page 3 3. REPORTS A. Golf Course Advisory Board Parks Division Manager Brock Davis reported that the Zoysia and Bermuda grass at the Golf Course does not like the cold nights. David Howard donated a 9 foot wood golf statue to the Jaycee Golf Course. The maintenance staff will have it mounted on the front hillside of the entrance to the course. The Foundation will be hosting our First Annual Nightfall Glow Ball Night Tournament on July 12", which will include a BBQ hosted by the Foundation Members. B. Tree Advisory Board Brock Davis reported that they now have an I -Tree Software that was funded through a grant that works in conjunction with the city's GIS program. Brock can tell how many varieties of trees he has in Capaha Park. It also alerts him if a tree is diseased. It is going to be very helpful in the Master plan stages for Capaha Park. When deciding where they would like a shelter or playground to go they can look on this map and see whether the trees are in the proposed area. C. Red House Interpretive Board Beverly Evans did not attend the Red House Board Meeting this month. Director Thompson reported that both parties; Red House Interpretive Board and the Cape Girardeau County Archives have agreed that the Red House members intent was for the Cape Girardeau County Archives to house the Lorimier Day Books and that the Red House Interpretive Center would still obtain ownership of the daybooks. D. Parks and Recreation Foundation Foundation Chair Bari Neff reported that there will be a summer meeting on July 16`" or 17'". Marcia will let the members know after she has heard back from everyone. There is still one opening on the foundation to replace La Rae Leimer. We will have an e-mail vote election on candidates submitted. E. Monthly Staff Report/Calendar Update Recreation Supervisor Amy Roth distributed the new Cape Splash tumblers to the board members. They will be available at Cape Splash. Amy invited the board members to bring their family and come out to Cape Splash Tuesday, May 21° at 5:30 p.m. for Staff Training/Family Night. This past weekend the Shawnee Park Sports Complex Division Staff assisted the Play for Parker (King) Baseball Tournament Fundraiser which had 20 teams that played in Arena Park. Shawnee Park Sports Complex will play host to 76 teams playing at the Mobil Soccer Tournament and 53 teams were playing in a Triple Crown Sports Baseball Tournament the weekend of May SB and 19. Parks Division Manager Brock Davis announced that Fort D will be attacked this year at the Fort D Days Event. He also announced that June 1" is National Trail Day. Recreation Division Manager Penny Williams presented three composite drawings from Architect David Markey for the expansion of Cape Splash to create an element for older age group youth. Parks and Recreation Advisory Board May 13, 2013 Page 4 • Phase One: Is the most popular with youth. It is a five (5) story high speed slide that is able to use the existing pump. It would be located horizontal along Kingshighway or the east side of the water park. • Phase Two: Will include the construction of two bridges on each end of the lazy river. They will build a deck at the south end and provide cabanas for lounging. • Phase Three: The Splash Reef would be northeast of the lazy river. It would provide a relaxing heated cascade rock waterfall setting, zero depth entrance, lockers, service, concession and restroom areas. A sound system and portable projector screen could be added for an ideal private party area. Penny added that Mr. Markey will be fine tuning the estimated cost figures in preparation for bid opening as soon as Cape Splash closes. Penny added that they know that many will ask why we don't get a wave pool. They have looked at the initial cost and the cost return and it is just too costly. She encouraged the members to let her know if they have pictures of features that they could e-mail to her that they think would be great to add to Cape Splash and she will forward to Mr. Markey. F. Other Business The next Parks and Recreation Advisory Board Meeting will be held on lune 10, 2013. There being no further business, the meeting was adjourned with a motion from Dana Deisher and seconded from Steve Taylor. Submitted: Bari Neff, Secretary CITY Ot CAPE GIRARDEAU PARKS & RECREATION DEPARTMENT Parks and Recreation Advisory Board June 10, 2013 The Parks and Recreation Advisory Board met fort heir regular meeting on June 10, 2013 at the Osage Centre at 5:30 p.m. Board Members Present: Troy Vaughn, Chairman Beverly Evans, Vice -Chairperson Bari Neff, Secretary Craig Billmeyer, Board Member Dana Deisher, Board Member Robert Harris, Board Member Lee Hillman, Board Member Steve Taylor, Board Member Roger Hudson, Board Member Percy Huston, Board Member Terry Slattery, Board Member Absent: None welcome/introductions Staff Present: Julia Thompson, Director of Parks & Recreation Scott Williams, Recreation Division Manager Brock Davis, Park Division Manager Penny Williams, Recreation Division Manager Stacey Welter, Recreation Coordinator Guest: None Marcia Stone was gone on vacation, therefore Stacey Welter filled in for her and recorded the minutes. 2. OLD BUSINESS: A. Approval Of Minutes: Chairman, Troy Vaughn requested approval of the minutes of the last meeting. Dana Deisher made a motion, seconded by Craig Billmeyer to approve the May 13, 2013 minutes as mailed. Motion approved. B. Parks and Recreation Storm Water Projects The new Capaha Park Master Plan outline is complete and Director Julia Thompson will have a visual for everyone at the next meeting. Julia also explained that Capaha Park playground equipment is still in its planning stage. She and Parks Division Manager Brock Davis will meet with SWT June 13" to decide on a design for the playground and the bid process will begin following their decision. Construction of a Phase 1 will begin late summer and completed by Christmas of 2013. Director Julia Thompson presented a hand out of Cape Girardeau's plan for a Dog Park, which will be named "Kiwanis BARK Park". This park will be located in Kiwanis Park in the green space between Shelter pl and Shelter 42. The estimated cost of this dog park is $25,000. There will be a one acre fenced in area for people to bring their dogs to recreation with no leash. Signage will be posted at the entrance displaying rules of the dog park. No man power will be present during the hours of the park, therefore dogs and owners alike will enter at their own risk. The fenced in area will be divided, distinguishing an area for large dogs and an area for small dogs. The park will have an entrance and an exit gate to create an easy flow of traffic. The hope is to fulfill a need of the community to create a fun and safe environment for dogs and their owners. Chairman, Troy Vaughn requested approval of the continuation of the Kiwanis BARK Park. Craig Billmeyer made a motion, seconded by Dana Deisher to approve continuation of the Kiwanis BARK Park. Motion approved. Parks and Recreation Advisory Board June 10, 2013 Page 2 Eleven trees along Broadway Street are being replaced. Parks Division Manager Brock Davis, explained that five trees are being planted currently and six more will be planted this coming fall. Bids for the trail signage have been released. He also explained that the new trail along Williams Street and Rout K have not been released to the city from MODOT to mow. Therefore the areas along the trail ways are not in great condition. Recreation Division Manager Penny Williams gave a report on Cape Splash. Although from May 25" to lune 101" Cape Splash has had over 9000 visitors, she explained that the attendance for this year has been down due to cooler temperatures and rain. A presentation was made to City Manager Scott Meyer about the expansions to Cape Splash. They concluded that the expenses for the expansions will be paid out of the Restaurant Tax that will be voted on in 2015. If this tax passes all three phases to the expansion will be completed at the same time. C. Up Coming Tax Strategies. Chairman Troy Vaughn deferred this topic for future meetings. 3. NEW BUSINESS A. July or August Meeting Break The board discussed whether to take a break from the Park and Recreation Advisory Board meeting in either July or August. they decided to have a break from a meeting in August. Craig Billmeyer made a motion, seconded by Percy Huston to approve to not have an August Parks and Recreation Advisory Board meeting. Motion approved. B. Stacey Welter Presents on 2013 Summer Recreation Division Recreation Coordinator Stacey Welter went into detail the Summer Programs in the Recreation Division. Popular classes in session 1 were Tumbling, Ducktastic Creations, Bowling, Jr. Chefs, & Cheerleading. She explained the attendance was low for the I" session of classes but that's the norm, however session 2 classes are looking much better with good attendance. Three weeks of Day Camp will begin July 22". Recreation Trips for the summer are doing well. The first St. Louis Cardinals Trip was lune 1" against the San Francisco Giants, with an attendance of 145. The second St. Louis Cardinals Trip will be August 24t' against the Atlanta Braves. The Parks and Recreation Dept. will also be taking a trip to Grand Rivers Ky. There attendees will eat a home cooked meal at Mr. Bills for lunch and that afternoon they will see "The Big Band Show" at the Badgett Playhouse. Leagues over all have been up in attendance! Summer Youth Leagues include: Boys Summer Basketball, Girls Summer Basketball, Summer Volleyball, Boys Baseball, Girls Softball, & Girls Fast -Pitch Softball, Summer Adult Leagues include: 4 on 4 Sand Volleyball, 6 on 6 Sand Volleyball, Coed Slow Pitch Softball and Men's Slow -Pitch Softball. Summer Special Events include Youth Catch and Release, Youth Triathlon, Parks and Ree Day, & Capaha Classic Sk / Kids I Mile Fun Run. Youth Catch and Release and the Youth Triathlon both had a rain date of June 8"', 2013, Youth Catch and Release had an attendance of 30 children plus adults. The Youth Triathlon had 32 racers. Parks and Ree Day is July 12`" from 11:00 am — 3:00 pm. It is a free event for kids at the Osage Centre. Vendors come from all around to provide the kids with a day full of fun activities. Capaha Classic will be at Capaha Park on July 13"i. 5k begins at 8:00 am followed by the Kids 1 Mile Fun Run at 8:45 am. Parks and Recreation Advisory Board June 10, 2013 Page 3 Stacey informed the board that the department has approximately 205 part time staff they hire for the summer season. They meet regularly to ensure the quality and safety of the staff. REPORTS A. Golf Course Advisory Board Parks Division Manager Brock Davis reported that the greens on the Jaycee Golf Course are looking good, and there has been a steady flow of golfers every day. David Howard donated a 9 foot wood golf statue to the Jaycee Golf Course. The maintenance staff has it mounted on the front hillside of the entrance to the course. Golf Course Advisory Board Member Jerry Grim has volunteered to hand paint the statue. The Foundation will be hosting our First Annual Nightfall Glow Ball Night Tournament on July 121h, which will include a BBQ hosted by the Foundation Members. The fee is $160 for a 4 man team. The goal will be to have between 26 and 36 teams. B. Tree Advisory Board Brock Davis reported that they now have an I -Tree Software that was funded through a grant that works in conjunction with the city's GIS program. Brock can tell how many varieties of trees he has in Capaha Park. It also alerts him if a tree is diseased. Board Member Robert Harris reported that there is funding through the Casino revenue and approved by the City Council. The amount for the project is $25,000 to plant trees in various parts of the city. The Keep Cape Beautiful Committee has recommended beautification to the entry ways of our city. Planting of these trees will be this coming fall and spring 2014. C. Red House Interpretive Board Board Member, Beverly Evans explained that the Red House has been working to recruit more docents. She explained the City's plans to take out Aquar i Street and replace the road with green space. The Red House hopes to have programming in that area in the future. D. Parks and Recreation Foundation Foundation Chair Bari Neff reported on Foundation Event, National Running Day. She reported there were 100 people in attendance, with Heather Davis running the event very smoothly. "It was a neat event!' she explained. Berry also discussed that there will be a Foundation Sub -Committee meeting coming up soon. The next Parks and Recreation Foundation meeting will be held in July. E. Monthly Staff Report/Calendar Update Recreation Division Manager Scott Williams adds in extra details with the Parks and Recreation Department at this time. He explained how at the Jaycee Golf Course the department has started a First Tee Program for young boys and girls throughout the community who want to learn about golf. The currently have 27 participants registered. With the PRS tax money the department was able to add new vehicles to their fleet. They have recently purchased a 38ft scissor lift, a 45ft scissor lift extending boom, and a 15 passenger van. Capaha Park Ball Field will again this year be location for the Baseball 13 and Under State Baseball Tournament. Scott explains that there will be an admissions fee for this tournament which will then be used for operation costs. Parks and Recreation Advisory Board June 30, 2013 Page 4 Parks Division Manager Brock Davis expresses that there is a sewer main underneath the Memorial Rose Garden in front of City Hall that needs to be worked on, therefore the garden will need to be relocated. They are thinking about relocating the garden to the Common Pleas Courthouse garden. Brock also reports that as soon as the Mississippi River flood waters recede, his crew will be out there to clean up the debris. Board Member Terry Slatery expressed a need for a center strip down the middle of the Cape La Croix Trail. He said that it is difficult to ride a bike when walkers are all over the road. Brock Davis explains that a center stripe would be possible with the widening of the trail. They will be discussing a plan in the near future. F. Other Business The next Parks and Recreation Advisory Board Meeting will be held on July 8, 2013. There being no further business, the meeting was adjourned with a motion from Dana Deisher and seconded from Lee Hillman. Submitted CITY of CAPE GIRARDEAU PARKS & RECREATION DEPARTMENT Parks and Recreation Advisory Board July 8, 2013 The Parks and Recreation Advisory Board met for their regular meeting on July 8, 2013 at the Osage Centre at S:30 p.m. Board Members Present: Troy Vaughn, Chairman Beverly Evans, Vice -Chairperson Bari Neff, Secretary Craig Billmeyer, Board Member Dana Deisher, Board Member Lee Hillman, Board Member Robert Harris, Board Member Roger Hudson, Board Member Percy Huston, Board Member Terry Slattery, Board Member Absent: Steve Taylor, Board Member 1. Welcome/Introductions Staff Present: Julia Thompson, Director of Parks & Recreation Scott Williams, Recreation Division Manager Brock Davis, Park Division Manager Penny Williams, Recreation Division Manager Stacey Welter, Recreation Coordinator Marcia Stone, Administrative Coordinator Guest: 2. OLD BUSINESS: A. Approval Of Minutes: Troy Vaughn requested approval of the minutes of the last meeting. Beverly Evans made a motion, seconded by Dana Deisher to approve the June 10, 2013 minutes as mailed. Motion approved. B. Parks and Recreation Storm Water Projects Director Thompson presented a conception design of Capaha Phase I. It showed a 60' x 40' pavilion, terrace bench seating which would overlook the entire playground of park. The existing train would be incorporated as part of the theme showing train stops leading to different periods of time including Tom Sawyer and Huck Finn areas for 2 to 5 year olds. There would be a total of three pavilions, one including a restroom. The contractors bid will include a custom playground. The phase one will also include benches and lights throughout the historical nature theme and everything would be ADA accessible. The proposed shelters were not designed to synchronize with the spray pads. The office probably will not book the shelter located at the splash pad. Lee Hillman made a motion, seconded by Dana Deisher that the Parks and Recreation Advisory Board supports the direction of the concept design presented and the $400,000 that is appropriated for the project out of the Parks and Recreation Storm Water Funds. Motion passed. S.W.T. Design Firm will he visiting the site in the near future to layout the entire package for Capaha Park. The board members are invited to attend if they are interested. Brock Davis reported that Canary Sign was awarded the trail signs. The playground at Capaha near the train and Kiwanis Shelter N3 need to be replaced. The fencing bids should be in soon for the Dog Park. Suggestion was made to get sponsors for the pavilions. Julia stated that the Noon Optimist has already expressed an interest in a shelter at Capaha. Parks and Recreation Advisory Board May 13, 2013 Page 2 C. Memorial Rose Garden Update Ms. Thompson informed the board members that the Memorial Rose Garden at City Hall for past City Mayor's will need to be relocated because a main sewer line will be going through the site. Melvin Gately was one of the individuals that spearheaded the project originally. Ms. Thompson and Mr. Gately visited the area by the Red House Interpretive Center where they will be closing up Aquamsi Street. Mr. Gately was receptive to the corner area of the property to relocate the garden. D. Tax Strategies Ms. Thompson informed the members that a new Police Station will be the main focus for the tax proposal at the City Council July 15" meeting. If any of the Park Board Members would like to attend the meeting to voice their opinion in favor of the Police Station or another proposal they are welcome to attend. There have been two other proposals suggested: History and Heritage and an Indoor Sports Facility. The City Manager stated that he would do some research to see what would be good marketing for Cape. ,rVITr]uycics. A. Proposed Skate Park Location Chris Hudson is proposing a soccer park fundraiser that he would like to raise money for skate structures to be placed in a proposed site off East Rodney bridge and the trail In Arena Park_ Julia will be meeting with Falrboard personnel to identify any of their concerns since it would be on fair property. B. SEMO Baseball SEMO University Baseball Coach Steve Rinser and his architect met with Director Thompson and staff on enclosing the existing batting cage at Capaha Ball Field with a small office and locker room. SEMO would pay for all cost and the building would become city property. We would not be liable for any loss of their belongings in the locker rooms. Ms. Thompson wanted the staff and board members to think about any problems they might have. The main concern addressed at the meeting was how it was going to be governed and shared with the other leagues that use the ball field. A. Golf Course Advisory Board Parks Division Manager Brock Davis reported that the Golf Maintenance Staff is working on #13 Tee, bunkers and they will be sodding today and tomorrow. Scott Williams reminded the board members that the Parks & Recreation Foundation First Annual Nightfall Glowball Tournament would be held this Saturday, July 13j°. They currently have twelve hole sponsors and nineteen teams registered. B. Tree Advisory Board Robert Harris had nothing to report from the Tree Board this month. However, Director Thompson shared composite drawings by Robert displaying the enhanced features that he would like to see at the community gardens that he has been overseeing. Robert's talent will become a realization with the funding from Isle of Capri designated for community gardens at Red Star, Fountain and Washington Park, SEMO Horticultural Students will volunteer their services at the gardens. Parks and Recreation Advisory Board July 8, 2013 Page 3 C. Red House Interpretive Center Beverly Evans announced that they will have their Red House Interpretive Center meeting in two days. D. Parks & Recreation Foundation Bari Neff announced that the foundation will have their meeting on Wednesday, July 17'h. They have two sub- committees that have met and will be giving their reports. E. Other Business Scott Williams reported that we will have an Adult Soccer League starting this Fall. Penny reported that July is Parks and Recreation Month. Parks and Rec Day will be held Friday, July 11'". Highlight of the event will be the introduction of"PLAYMO"our new Parks and Recreation Department Mascot. The 26"' Annual Capaha Classic SK and Children's I Mile Run will be held this Saturday at Capaha Park. Ms. Thompson announced that the July 4'h event at Arena Park went well this year and they are already making plans for next year's event. The next Parks and Recreation Advisory Board Meeting will be held on Tuesday, September 10, 2013. There being no further business, the meeting was adjourned with a motion from Dana Deisher and seconded from Lee Hillman. Submitted: Bari Neff, Secretary CITY of CAPE GIRARDEAU PARKS & RECREATION DEPARTMENT Parks and Recreation Advisory Board September 10, 2013 The Parks and Recreation Advisory Board met far their regular meeting on September 10, 2013 at the Osage Centre at 5:30 p.m. Board Members Present: Beverly Evans, Vice -Chairperson Bari Neff, Secretary Craig Billmeyer, Board Member Dana Lester, Board Member Robert Harris, Board Member Lee Hillman, Board Member Percy Huston, Board Member Terry Slattery, Board Member Steve Taylor, Board Member Absent: Troy Vaughn, Chairman Roger Hudson, Board Member Staff Present: Julia Thompson, Director of Parks & Recreation Scott Williams, Recreation Division Manager Brock Davis, Parks Division Manager Penny Williams, Recreation Division Manager Stacey Welter, Recreation Coordinator Marcia Stone, Administrative Coordinator Guest: Mark Castleman, Cape Girardeau Resident 1. Welcome/Introductions Mr. Mark Castleman introduced himself as a seven year resident and regular trail user of Cape Girardeau. Three years ago he came before the board to address issues that he felt needed to be improved on the trail. He provided photos of areas of concern that he has now and just wanted the board members to be aware of the problems that could occur if the neglect continues and he asked if they would please plan for future maintenance of the trails. Director Thompson and Parks Division Manager Brock Davis reassured Mr. Castleman that we have not forgotten the trail and that we would step up their attempt on making the repairs that he mentioned tonight. 2. OLD BUSINESS: A. Approval Of Minutes: Vice -Chairperson Beverly Evans requested approval of the minutes of the last meeting. Dana Deisher made a motion, seconded by Bari Neff to approve the July 8, 2013 minutes as mailed. Motion approved. B. Parks and Recreation Storm Water Projects Director Thompson reported that we are working with the City Engineering Department on the playground design specifications for Capaha Park to bid out next month. They have met with Canedy Sign and the signs for the trail will soon be produced and ready for installation. Brock announced that the fitness equipment will be placed at the Rodney Bridge/ Cape LaCroix Trail/Sand Volleyball area. Public Works Department has agreed to use part of their TTF Asphalt Program Funds to asphalt the gravel parking lot at this area. This will be the first major trail head construction that will include a kiosk, fitness equipment, and trail signage. The Dog Park fence installation is complete for large and small dogs for our dog park. The board members were invited to come by the office to see the plans for the additional amenities that will be added. The irrigation at the Shawnee Park Center is near completion and just in time for the fall landscape plantings Parks and Recreation Advisory Board September 30, 2013 Page 2 C. Memorial Rose Garden Update The Vision 2000 Memorial Rose Garden that was behind City Hall is being relocated to the Williams Street side of the Red House Interpretive Center due to a storm water sewer line that is scheduled to go through the garden's existing location. There will be opportunity to buy a brick for the new location sidewalks; as part of their fundraiser for maintenance upkeep. D. Tax Strategies The city is still working with the Drury's on establishing the best tax proposal that will include a new police station. We are still encouraging the extension for Cape Splash and the multi purpose indoor sports facility as part of the package. NEW BUSINESS E. Spaghetti Day Ms. Thompson informed the board members that the adult tickets for Spaghetti Day will be $7 this year instead of $6. The child ticket price will remain at $5. The spaghetti day sponsor sheets, fliers, and board members' sponsor lists were distributed to the members. F. SEMO University Baseball - Capaha Field Ms. Thompson informed the members that SEMO University Baseball Coach Steve Bieser will be meeting with the university's foundation requesting funds for the construction of a small office and locker room to be added to the batting cages. She stated that it is workable but we need some commitment from SEMO. 3. REPORTS A. Golf Course Advisory Board Parks Division Manager Brock Davis reported that the Golf Maintenance Staff is working on drainage repair. Scott Williams reported that the recent Autumn Open Tournament was up three teams from last year. B. Tree Advisory Board Robert Harris reported that they had their last board meeting at City Hall with a presentation on the present condition of the trees in Capaha Park. The presentation was produced from the inventory done through the Tree Grant Program. Missouri Department Conservationist Rocky Hayes informed the Tree Board Members that there is a concern of an infestation of the Emerald Ash Borer that has been discovered in Missouri. C. Red House Interpretive Center Beverly Evans announced that the First Ever Eighth Annual Louis Lorimier Downtown Golf Tournament will be held on Sunday, September 29'h at 1:30 p.m. They are looking for sponsors. She encouraged the other members to be sponsors and/or be a participant. The Red House is also hosting the Fall Frolic Saturday, September 2g1" from 10 a.m. — 1 p.m., which is a free event for children. D. Parks & Recreation Foundation Bari Neff announced that the Parks and Recreation Foundation had their last meeting on July 17'" and their next meeting will be on Thursday, October 3`°. They have a new member, Michael Gardner that was appointed at the July meeting, replacing La Rae Leimer. Parks and Recreation Advisory Board September 30, 2013 Page 3 The May Greene Garden organization relinquished their funds of over $2000 to the Cape Girardeau Parks & Recreation Foundation, with the agreement that the city will oversee the maintenance of the garden in the future. Ms. Neff informed the members that the Membership and Events and Fundraising Sub -Committees met and established their goals that they will be presenting at the October meeting. E. Other Business Scott Williams reported that we will have a Youth Sports Banquet scheduled for January 24, 2014. Academy Sports + Outdoors has become a major sponsor of the Parks and Recreation Department with over $9,000 in annual sponsorship commitment. The Youth Sports Banquet is one of their sponsorships. Awards will be presented to the youth in our leagues and local traveling teams. There will be a silent auction and dinner. The purpose of the event is to serve as a celebration of youth sports and a fundraiser for the foundation. Scott mentioned that Paul Nelson, Director of Coaching for the Southeast Missouri Soccer Club presented the foundation a $2000 check for soccer field improvements at the Shawnee Park Sports Complex. Cape Area Soccer Association will be handing over a check for over $30,000 when they close out their account. We will keep their money on reserve until matching funds are available to be used for improvements at the soccer fields. Scott Williams reported that they raised over $4,000 at the Cary Flanagan Memorial Softball Tournament this last month. The Special Olympics Missouri Fall Games will be held here on October 11-13. Opening ceremony will be held at the Show Me Center on October 11th and everyone is invited. The next Parks and Recreation Advisory Board Meeting will be held on Monday, October 14, 2013. There being no further business, the meeting was adjourned with a motion from Dana Deisher and seconded from Bari Neff. Motion passed. Submitted Bari Neff, Secretary CITY of CAPE GIRARDEAU PARKS & RECREATION DEPARTMENT Parks and Recreation Advisory Board October 14, 2013 The Parks and Recreation Advisory Board met for their regular meeting on October 14, 2013 at the Osage Centre at 5:30 p.m. Board Members Present: Troy Vaughn, Chairman Beverly Evans, Vice -Chairperson Bari Neff, Secretary Craig Billmeyer, Board Member Dana Deisher, Board Member Robert Harris, Board Member Roger Hudson, Board Member Percy Huston, Board Member Terry Slattery, Board Member Absent: Lee Hillman, Board Member Steve Taylor, Board Member Staff Present: Julia Thompson, Director of Parks & Recreation Scott Williams, Recreation Division Manager Brock Davis, Parks Division Manager Penny Williams, Recreation Division Manager Stacey Welter, Recreation Coordinator Marcia Stone, Administrative Coordinator Guest: Nick Williams, Son of Scott & Penny Williams 1. Welcome/Introductions Director Julia Thompson invited Nick Williams to come before the board members and tell about his recent experience with the Governor Jay Nixon. Nick Williams informed the board members that he had the opportunity to hike at Trail of Tears State Park with Governor Jay Nixon as part of the 100 Missouri Miles Challenge. He was fortunate to walk in between the Governor and Mrs. Missouri and enjoyed the one on one conversation with the Governor. Special Olympics Athletes and the Executive Director also participated in the walk. 2. OLD BUSINESS: A. Approval Of Minutes: Vice -Chairperson Beverly Evans requested approval of the minutes of the last meeting. Dana Deisher made a motion, seconded by Bari Neff to approve the September 10, 2013 minutes as mailed. Motion approved. B. Celebration of Youth Sports Awards Banquet The Celebration of Youth Sports Awards Banquet Flyer was distributed to the board members. Scott Williams reported that the budget is almost ready. The dinner will be provided by Olive Garden and there will be a silent auction. They will have guest speakers and an audio/visual presentation. The awards ceremony will recognize teams, players and coaches. Other awards acknowledged will be: lifetime achievement award, official of the year, sponsor of the year and the recognition of the family that donated the land at Shawnee Park Sports Complex. Dana Brauns will provide the digital technology for the presentation. The flier will be going out this week. Three designated members of the Parks and Recreation Foundation will be on the panel to make the decision on the awards. C. Parks and Recreation Storm Water Projects Director Thompson reported that Brock was unable to attend because he is attending a Missouri Parks & Recreation Trail Summit, but he wanted the members to know that the staff took care of most of the problem areas on the trail that Mr. Mark Castleman reported at the last meeting. Parks and Recreation Advisory Board October 14, 2013 Page 2 luiia reported that she has been meeting with Jim Riley to see if there would be a problem using the name "Dog Town" and the fictional dog characters in Jim Riley's book for our Dog Park, Mr. Riley was very receptive to the idea and volunteered to get all the approval for usage. We would have a document written up to support the usage agreement of the name and character. Dana Deisher made a motion, seconded by Roger Hudson to approve the name and character adoption of "Dog Town" if the proper documents can be obtained. Motion passed. Julia reported that the signage and exercise equipment for the trail should be installed next month. Now that the irrigation at the Shawnee Park Center is completed students from Southeast Missouri State University was able to do a huge planting which also included a butterfly garden and community garden. D. Tax Strategies The city is still working with the Drury's on the tax strategy that would include an indoor sports/multi-purpose facility. It would be approximately 150,000- 200,000 sq. ft. They have been looking at a model city out of Massachusetts. This would help tournaments on a large scale during January and February. NEW BUSINESS E. Spaghetti Day Penny Williams reminded the board members that the adult tickets for Spaghetti Day will be $7 this year instead of $5. The child ticket price will remain at $5. The sponsor tickets are a different color and have a large "S" on it. The spaghetti day sponsor sheets, fliers, volunteer sheet and board members' sponsor lists were distributed to the members. E. BOARD MEMBERS—REAPPOINTMENT—Beverly Evans, Percy Huston, Robert Harris and Terry Slattery Ms. Thompson informed the members that Beverly Evans, Percy Huston, Robert Harris and Terry Slattery terms are up for re -appointment and all have conceded to stay on the board. They will be on the City Council's Agenda for re -appointment. 3. REPORTS A. Golf Course Advisory Board Scott Williams reported that the recent Autumn Open Tournament was up three teams from last year. 8. Tree Advisory Board Robert Harris reported that he had a vision for south Cape, which was to have a center for hope to expose kids to move in the right direction and getting parents drawn in to help with the cause, Everything is slowly turning around now. We have the urban gardening. They will be meeting with the extension service. Mid -winter they will be kicking off their community gardens and he appreciates everything that has been done. Ms. Thompson added that Robert would really appreciate your help in the future. Parks and Recreation Advisory Board October 14, 2013 Page 3 C. Red House Interpretive Center Beverly Evans announced that the First Ever Eighth Annual Louis Lorimier Downtown Golf Tournament had around 48 participants and gained over $3,000 for the Red House. The Fall Frolic that was held on the day before the golf tournament had 150 children participating in the free activities and 200 adults attending. On October 19" the Red House Interpretive Center will hold a memorial bench dedication ceremony for lane Jackson Randal. November 23`tl the Red House Interpretive Center will have their 101" year Anniversary Celebration. The board has been working on the plans for these events everytwo weeks. D. Parks & Recreation Foundation Bari Neff reported that the Parks and Recreation Foundation had their last meeting on October 3"'. The Sports Banquet and Spaghetti Day were topics at their meeting as well. They also moved a little farther on their Membership and Events and Fundraising Sub -Committees. Their next meeting will be in January 91h or 16'h, 2014. Scott Williams added that we will be getting sponsor signs on Fields 13 & 14 for the Noon Optimist Club. Director Thompson complimented Scott on pulling the sponsor sign fundraiser together. E. Other Business Scott Williams reported that we lost the Monster Energy sponsorship for our soccer tournament so we will be soliciting again. We are going to host a WSA World Series Boys Baseball Tournament next year which has brought 80 -ISO teams. The staff has begun construction on the Haunted Hall of Horror today. Penny Williams mentioned that this is a busy time for the staff. They had Coors Light Trail of Tears and Corporate Games in September. Special Olympics Missouri Fall Games final year of our 4 year commitment, we had over 1100 athletics that participated in the events over the past weekend. Now we have the Haunted Hall of Horror till October 31". Penny reported that the "Sister Act" Trip was sold out but we have another new trip planned to Lamberts and Diebolds Orchard. Our new Recreation Intern Laura Boos has started a new senior program called L.I.F.E. (Living It Full Everyday). Director Thompson reminded everyone to put December 18" on their calendar for the Parks and Recreation Department Christmas Luncheon. The next Parks and Recreation Advisory Board Meeting will be held on Tuesday, November 5, 2013. There being no further business, the meeting was adjourned with a motion from Dana Deisher and seconded from Bari Neff. Motion passed. Submitted Bari Neff, Secretary CITY OJ CAPE GIRARDEAU PARKS & RECREATION DEPARTMENT Parks and Recreation Advisory Board Tuesday, November 5, 2013 The Parks and Recreation Advisory Board met for their regular meeting on Tuesday, November 5, 2013 at the Osage Centre at 5:30 p.m. Board Members Present: Troy Vaughn, Chairman Steve Taylor, Board Member Bari Neff, Secretary Craig Billmeyer, Board Member Dana Deisher, Board Member Robert Harris, Board Member Lee Hillman, Board Member Roger Hudson, Board Member Percy Huston, Board Member Terry Slattery, Board Member Absent: Beverly Evans, Vice -Chairperson I. Welcome/Introductions Staff Present: Julia Thompson, Director of Parks & Recreation Scott Williams, Recreation Division Manager Brock Davis, Parks Division Manager Penny Williams, Recreation Division Manager Stacey Welter, Recreation Coordinator Marcia Stone, Administrative Coordinator Guest: II. OLD BUSINESS: A. Approval Of Minutes: Chairman Troy Vaughn requested approval of the minutes of the last meeting. Dana Deisher made a motion, seconded by Robert Harris to approve the October 14, 2013 minutes as mailed. Motion approved. B. Celebration of Youth Sports Awards Banquet Scott Williams reported that they have received a good response from their flier mail out on the Celebration of Youth Sports Awards Banquet. Red Letter Communication has agreed to help with the video and Heather Davis will provide the PowerPoint for the event that will be held on January 24, 2014 from 6:30 -9:00 pm. C. 2013 Parks & Recreation Foundation Spaghetti Day Penny Williams announced that we have a new sponsor this year for Spaghetti Day. Jimmy Johns has agreed to donate loaves of French bread for the event, which will help reduce our expenses. D. Parks and Recreation Project Updates Brock Davis reported that the dog park will be completed and "Dog Town' officially will have the Grand Opening this Saturday from 11 am to 2 pm. The Cape LaCroix Trail has all been repaired except the Lexington bridge, which they plan to replace the boards this winter. S.W.T is working on a conception plan for Arena Park, which would include an additional agricultural/expo center and a look at an optional upgrade of the current electric schematic. Southeast Missouri District Fair is interested in partnering with us on the project. The conceptional plan should be ready in a couple of months. Director Thompson stated that she would like to start updating the master plan at a future meeting. City Hall will have a full City Management Team starting the first of the year. There should be an agreement by the new year on the tax issues. Parks and Recreation Advisory Board November S, 2013 Page 2 NEW BUSINESS A. SEBA/Parks and Recreation League Transition 13.15 Year Olds Scott Williams announced that the Southeast Baseball Association {SEBA) has requested to have their 13-15 year old league that plays at Shawnee Park Sports Complex, to transition under our operations. Steve Taylor made a motion, seconded by Dana Deisher to accept the transition of absorbing SEBA league into the Parks & Recreation League as the sanctioned Babe Ruth Division. Motion passed. B. Adult and Youth Proposed league Schedule- Amy Roth Amy Roth presented a proposal to move some league nights around so youth could be involved in multiple sports during the same scheduied month time frame to eliminate conflict. She stated that she is aware that the department would need to be vigilant about getting the word out to break the habit of the Wednesday Night League and other night related leagues. Heavy e-mail blasts, mail outs and boldly advertised announcements in our Play Cape guides would be a few of the many techniques that will be used to spread the word. C. Nominating Committee Director Thompson reminding the board members that election of officers will be coming up in December. if anyone is interest in a position, we will be accepting nomination next month. If. REPORTS A. Golf Course Advisory Board Brock Davis reported that the maintenance staff is starting to clean up the dead trees and have finished their fall seeding. B. Tree Advisory Board Robert Harris had no report this month. C. Red House Interpretive Center Director Thompson announced that the Red House interpretive Center's Tenth Anniversary will be celebrating with a dessert buffet at the Shawnee Park Center on Saturday, November 23r°. The board will also be soliciting fundraisers to help with offset the approximate $11,000 in improvements that they are facing on the building. The First Ever Eighth Annual Louis Lorimier Downtown Golf Tournament had around 48 participants and gained over $3,000 for the Red House. D. Parks & Recreation Foundation Bari Neff reminded everyone that they need to get their sponsors for Spaghetti Day. They will have their next meeting will be in January 9th or 16ih, 2014. E. Other Business Penny Williams reported that we need volunteers for other upcoming events such as Breakfast with Santa and Flashlight Candy Cane. Chairman Troy Vaughn gave kudos to the staff for getting the fields playable for the College Exposure Softball Tournament after the downpour that we had the day before. Parks and Recreation Advisory Board November 5, 2013 Page 3 Director Thompson reminded everyone to put December 18" on their calendar for the Parks and Recreation Department Christmas Luncheon and to bring a wrapped Parks & Recreation ornament at our December meeting. The next Parks and Recreation Advisory Board Meeting will be held on Monday, December 9, 2013. There being no further business, the meeting was adjourned with a motion from Dana Deisher and seconded from Bari Neff, Motion passed. Submitted Bari Neff, Secretary CITY Ot CAPE GIRARDEAU PARKS & RECREATION DEPARTMENT Parks and Recreation Advisory Board December 9, 2013 The Parks and Recreation Advisory Board met for their regular meeting on December, 9, 2013 at the Osage Centre at 5:30 p.m. Board Members Present: Troy Vaughn, Chairman Beverly Evans, Vice -Chairperson Bari Neff, Secretary Lee Hillman, Board Member Dana Deisher, Board Member Robert Harris, Board Member Steve Taylor, Board Member Percy Huston, Board Member Terry Slattery, Board Member Absent: Craig Billmeyer, Board Member Roger Hudson, Board Member Staff Present: Julia Thompson, Director of Parks & Recreation Penny Williams, Recreation Division Manager Brock Davis, Parks Division Manager Stacey Welter, Recreation Coordinator Marcia Stone, Administrative Coordinator Guest: None 1. WELCOME/ INTRODUCTIONS Chairman Troy Vaughn welcomes everyone and begins the meeting. 2. OLD BUSINESS: A. Approval Of Minutes: Chairman Troy Vaughn requested approval of the minutes of the last meeting. Dana Deisher made a motion, seconded by Robert Harris to approve the November 5, 2013 minutes as mailed. Motion approved. B. Celebration of Youth Sports Awards Banquet Recreation Division Manager, Penny Williams informed the board that they had extended the deadline for the nominations to be turned in until Wednesday, December 11t'. She explained that the main sponsors were secured but they were still working on table sponsors. Penny also confirmed the MC for the evening to be Eric Shawn, and that there is going to be a presentation by Mike Matheny via video for all the guests to see. Red Letter Communications is playing a huge role by providing support for our visual and sound effects for the evening. Penny urged the board members to continue promoting the event by encouraging people to turn in nomination forms and by buying tickets. C. Parks and Recreation Storm Water Projects Parks Division Manager, Brock Davis reported that the East Rodney parking lot in front of our tennis courts had been asphalted and striped. He said the outdoor fitness equipment was partially delivered, the benches and trash cans for the trails heads were delivered, and the canopies that go over the outdoor fitness equipment were delivered. Brock explained that the parks division was also in the process of moving the Melvin Gateley / Vision 2000 Rose Garden from City Hall to Murtaugh Park, located next to the Red House Interpretive Center. Melvin is currently raising money by selling memorial brick to place in the garden to help off -set costs. Parks and Recreation Advisory Board December 9, 2013 Page 2 Director of Parks and Recreation, Julia Thompson described to the board the progress in the Capaha Park Phase 1 Project. Julia presented to the board a picture of what the first new pavilion in Capaha Park will took like. The roof will be copper in color and the infrastructure will be black. Accenting these two colors will be natural stone detailing around the columns. Included with this pavilion will be stone stacked BBQ grill, picnic tables, and a knee wall with matching stone accents located on the west side of the new structure. Julia explained that this pavilion could be a great sponsorship opportunity for any local business The Parks and Recreation Department wants to save money as possible on this pavilion, so they can put as much money as possible in to the playground next to pavilion. The goal is to have this pavilion completed by this coming spring and the new playground completed by summer, both of 2014. Next meeting the board will be presented with a full layout of the pavilion. Julia also touched on the recently opened Dog Park, as known as "Dog Town", located in Kiwanis Park. She reported that the park is a huge success and really popular! The department has received very positive feedback from the public. 3. NEW BUSINESS A. Elections of Officers Julia began by thanking Chairman, Troy Vaughn and Vice -Chairperson Beverly Evans for their dedicated service to the Parks and Recreation Advisory Board this year. Secretary was the first position to be nominated. Board Member, Dana Deisher nominated Bari Neff to continue her role as Board Secretary, Board Member, Percy Huston 2nd the nomination. All approved by the board. Vice -Chair was the second position to be nominated. Dana Deisher nominated current Vice -Chairperson, Beverly Evans to continue her role. Board Member, Steve Taylor 20° the nomination. All approved by the board. Chairman was the last position to be nominated. Dana Deisher nominated current Chairman, Troy Vaughn to continue his role. Board Member, Bari Neff 2nd the nomination, All approved by the board. B. Capital Improvement Update Ms. Thompson handed out a spreadsheet of the department's Capital Improvement Projects (C.I.P.). Some of the items on the list had already been approved, but most of the items are contingent. Approved items include: Cape La Croix Trail Phase III; Kiwanis Park Improvements—Conceptual Plan; Capaha Park Phase 3; Cape Rock Park Improvements; Arena Park — Phase 1. Julia has encouraged the Parks and Recreation Department staff to request absolutely everything they think they will need for the next several years. if these items do not get approved for our budget, they will be considered for the 2018 PRS ballot. Some of these items could also be eligible for grants, or casino projects. Troy Vaughn, Board Chairman, has encourage the board to review these items in depth over the next month and to bring back ideas, questions or concerns for the January 16`" Parks and Recreation Advisory Board Meeting. Parks and Recreation Advisory Board December 9, 2013 Page 3 4. REPORTS A. Golf Course Advisory Board Brock Davis reported that the Goff Maintenance Crew is in their `Spring Mode". The crew is currently dismantling their equipment, cleaning and repairing what's necessary, and then will begin rebuilding them to get them ready for the spring. B. Tree Advisory Board Robert Harris, Board Member, reported that he was elected Tree Board Chairman, replacing Dan Grim. The Board welcomed Rocky Hayes as their newest member. The Board was also approved to acquire a new member to their board. They are currently looking for someone to fill this new position by the February meeting. Robert also reported that they are currently getting recertified with the Tree City USA membership. C. Red House Interpretive Center Beverly Evans, Board Member, reported that the last meeting, December 51b, was cancelled due to the winter weather. Marcia Stone, Administrative Coordinator, reported that the Red House 10ih Anniversary Celebration was a success although not as many guests showed up as they had hoped. At the celebration they prepared a dessert bar, showed a video and power point of the history of the Red House, and Linda Nash also gave a wonderful presentation. Ms. Julia would like to bring Linda Nash in as a guest speaker to a future Parks and Recreation Advisory Board Meeting. D. Parks & Recreation Foundation Bari Neff, Secretary, reported that Spaghetti Day 2013 was huge success. Marcia Stone and Penny Williams assisted Bari with reporting that the event brought in a net profit of $23,000, and 100 more guests were served. Delivery and carry -out were a more popular trend this year rather than dinning in. The event was very well organized and ran very smoothly. An upcoming event Bari reported is the "Breakfast with Santa" event located at the Osage Center, December 14'°, from 9:00 a.m. —11:00 a.m. E. Monthly Staff Report / Calendar Update Staff briefs were handed out to each board member to review. The briefs contain information about the Parks and Recreation Department upcoming events and information about past events. S. OTHER BUSINESS A. December le Christmas Luncheon Director Thompson invited all board members to the December W' Parks and Recreation Luncheon, located at the Shawnee Park Center at 12 noon. She also encouraged members to bring a can good, which will be donated to the Salvation Army on behalf of our department. 0. Next Board Meeting The next Parks and Recreation Advisory Board Meeting will be held on Monday, January 13, 2014. Parks and Recreation Advisory Board December 9, 2013 Page 4 Director Thompson reported that sadly this was Marcia Stone's last Parks and Recreation Advisory Board Meeting as a full-time employee. Marcia is retiring after 37 years of dedicated service to this department. Marcia will continue working for the department part-time after the first of the year. Stacey Welter has been chosen to resume Marcia's position at Administrative Coordinator. Cassie Essner, previously part of our part- time staff, has been promoted to resume Stacey Welter's position as Recreation Coordinator. Amy Roth has also chosen a different path and has resigned as Recreation Supervisor. Her position has currently not been filled. There being no further business, the meeting was adjourned with a motion from Dana Deisher and seconded from Beverly Evans. Motion passed. Submitted: Bari Neff, Secretary