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HomeMy WebLinkAbout2009(DRAFT) CITY OF CAPE GIRARDEAU, MISSOURI PARKS AND RECRrATION ADVISORY HOARD January 12, 2009 The Parks and Recreation Advisory Board met for their regular meeting on January 12, 2004 at City Hall Council Chambers at 5:30 p.m. Board Members Present: Danny Fssner, Chairman Robert Harris, Jr., Board Member Beverly Evans, Secretary Rick Fehr, Board Member Pat Elfrink, Board Member Dana Deisher, Board Member Troy Vaughn, Board Member Craig Billmeyer, Board Member Board Members Absent: Bari Neff, Board Member Scott Blank, Vice Chairman Mike Keefe,, Board Member APPROVAL OF THE MINUTES Staff Daniel D. Muser, Director of Parks & Recreation Scott Williams, Recreation Division Manager Brock Davis, Parks Division Manager Marcia Stone, Administrative Assistant/Recording Secretary Guest: Chairman Danny Bssner opened the Parks & Recreation Advisory Board meeting requesting the approval of Lire December 8 & December 10, 2008 minutes. Dana Deisber made a motion; seconded by Rick Fehr to approve the minutes as mailed. Motion passed. OLD BUSINESS A. Partes and Recreation/Storm Water Initiative Projects The January 2009 issue of the ['arks and Recreation/Stora Water Initiative Project Newsletter has been e- mailed. Copies of the plans of the Aquatic Center, Golf Course renovations, Osage Community Centre expansion and the new community center will be displayed in the lobby at Osage Community Centre. Danny Essaer suggested including the timeline with the displays. The displays will be used to update civic organizations on our progress. Craig Billmeyer suggested making a PowerPoint of the diagrams available on Channel 5. Director Moser reported that all architects are currently in a design and eonshuet phase of their projects. The golf course architect did a pre -qualification for golf course contractors and he currently has 10-11 qualified contractors that will be bidding. The golf course bid should be going out within the next two weeks. The A. C. Brase Arena construction bid will go out in February. The Shawnee Park Community Center and complex expansion bids will go out in March. Engineers were doing core drilling at the aquatic center site this past month. All sites have been surveyed except tite Shawnee Park Sports Complex and new community center site. The request to issue bonds will be going to the City Council for their approval at their next meeting. Finance Director John Richbourg has been monitoring the market will make tale transaction when he feels the best rate is available. The staff is preparing the Indian Park site for the new shelter and playground that will be coming in. 'i he existing playground structure will be moved to another location in the city. Parks & Recreation Advisory Board January 12, 2009 Page 2 NEW BUSINESS A. May Greene Garden Director Muscr informed the board members that the Federal Government owns May Greene garden property and they have offered to deed the parcel to the city with the stipulation that it will always be used as a park. The property was part of the home site of May Greene, who was a teacher in the public school system and was used as a flower garden. The federal government allowed other citizens to maintain the garden and later agreed that the city could maintain the site. Craig Billmeyer made a motion, seconded by Dana DeiSher to recommend that the City of Cape Girardeau to receive the ownership of the garden from the federal government. Motion passed. OCHER BUSINESS Scott Williams reported that the 2009 Wimer?Spring Program Guide is full of activities for all ages. He pointed out that the new Parks and Recreation/Storm Water Initiative logo is scattered throughout the program guide to familiarize the public with the projects' logo. He reported that the L.aker/Grizzlies'frip is sold out with two busloads of 100 people going to Memphis. The St. Louis Blues Trip still has tickets available. Two new trips coming (his summer will be a PGA St. Jude'foumamem Trip in Memphis and the St. Louis Science Center. The basketball leagues have over 100 teams participating this season from youth to adults. The Parks and Recreation Department will be inking over the Junior Road Rmmer Track Club of 80-300 participants, Brian Kelpe, Jared Tanz and Patrick Watson will be heading up the new Parks and Recreation Youth'Frack Club. Director Moser reported that two full time employees have been hired for Shawnee Park Sports Complex and two additional employees for the Park Division will start in February. There being no further regular business, the meeting was adjourned by Dana Deisher and seconded by Craig Billmeyer. Motion passed. Respectfully submitted, ! .�-•� "%+ L' C.I.-�.�._..yL:.. Beverly Evans, Recoding Secretary w (DRAFT) CITY OF CAPE GIRARDEAU, MISSOURI PARKS AND RECREATION ADVISORY BOARD February 9, 2009 The Parks and Recreation Advisory Board met for their regular meeting on February 9, 2009 at City Hall Council Chambers at 5:30 p.m. Board Members Present: Danny Essner, Chairman Scott Blank, Vice -Chairman Beverly Evans, Secretary Rick Fehr, Board Member Pat Elfrink, Board Member Dana Deisher, Board Member Troy Vaughn, Board Member Craig Bilimeyer, Board Member Bari Neff Board Member Robert Harris, Jr., Board Member Mike Keefe, Board Member Board Members Absent: APPROVAL OF THE MINUTES Staff Daniel D. Maser, Director of Parks & Recreation Scott Williams, Recreation Division Manager Brock Davis, Parks Division Manager Marcia Stone, Admnastrative AssistanifRecording Secretary Guest: Chairman Danny Bssuer opened the Parks &c Recreation Advisory Board meeting requesting the approval of the January 12, 2.009 minutes. Dana Deisher made a motion; seconded by Craig Bilhneyer to approve the minutes as mailed. Motion passed. OLD BUSINESS A. Parks and RecreatfonlStorm Water Initiative Projects Director Muser presented the drawing displays for the (;off Course, Osage Community Centre, Aquatic Center, Shawnee Park Sports Complex and Shawnee Park Community Center Projects. The colored drawings will be used in their presentations to civic clubs. The bids for the Aquatic Center and Osage Community Centre is scheduled to bid out in April. The Sbawnee Park Community Center and Shawnee Park Sports Complex bid out in March. The staff will start bidding on regional softball and baseball tournaments for 2011 and 2012. The staff will be meeting this week with Architects Phillip Smith on the A. C. Brase Arena and Ron Grojean on the Shawnee Park Community Center and Shawnee Park Sports Complex projects. The Jaycee Municipal Golf Course layout expands the existing front nine and re -aligns and shifts several greens around to better utilize the natural Bow of the existing grounds on the back nine. The plans are to start renovation on (he back nine late May or early hmc. They would like to keep the course open through June and reopen late spring 2010. Director Muser reported that the stafr would be bringing their fee recommendations to the board in the near fume. Chairman Danny Es'sner reported (hat Finance Director John Richbourg has indicated that he will be placing the bonds for sales next week. Parks & Recreation Advisory Board February 9, 2009 Page 2 OTHER BUSINESS Scott Williams reported that Super Kids Race Day and the 10th Annual Osage Invitational Volleyball Tournament would be held this weekend. The Special Olympics Basketball District Tournament on February 22 with 85 teams registered. The paddy/Daughter Dance will be held on February 28"' with 100 couples expected in attendance. The Special Olympics Polar Bear Plunge had 140 plungers in the Lake Boutin at Trail of Tears State Park this past Saturday raising $36,000 for (he event The Cape Girardeau Fire Department cleared 60' x 100' area where the ice was 3" thick. Bari Neff reported that the staff did an excellentjob running the event. The Basketball and Volleyball Leagues' season will conclude this March with over 150 teams participating. Director Moser reported that the A. C. Brase Arena served as the logistic center for AmerenUE during the recent ice storzn recovery. A Parks and Recreation staff member was on duty 24-7 during the weeklong stay to assist AmerenUE while they were using our facility. They had caterers come in from Biloxi, Mississippi, eight bunk trailers, two shower trailers and numerous portable toilets to meet their needs. Osage Community Centra was used as it warming station for citizens with no power and a parking area for AmerenUE trucks. They also used the meeting rooms for various meetings. The warming carter was used only during regular operating hours. Our staff cleared both facilities' parking Iota to accommodate AmerenUE's 400 parked trucks used for emergency service. Approximately 50 games were. re -scheduled from the A. C. Bose Arena to various church gymnasiums to help AmerenUE. There may be some reimbursement of expense from FEMA. Director Moser stated that this was a good learning experience for the staff, since we are tine designated logistic city personnel assigned in case of emergency. Park Division Manager Brock Davis reported that one of our maintenance storage building's roof collapsed with the weight of the ice. Ile added that the now maintenance buildings' bid openings me due this week for the Arena Ball Fields, Park Maintenance Expansion and Shawnee Park Sports Complex. lie added that the playground and shcher for Indian Park would be installed this spring. There being no further regular business, the mcciing was adjourned by Dann Deisher and seconded by Craig Billmeyer. Motion passed. Respectfully submitted, r ( ,7 Beverly Evans, RCcorciing Secretary (DRAFT) CITY OF CAPE CIRARDEAU, MISSOURI PARKS AND RECREATION ADVISORY BOARD March 9, 2009 'fhe Parks and Recreation Advisory Board met for their regular meeting on March 9, 2009 at City Hall Council Chambers at 5:30 p.m. Board Members Present: Danny Essner, Chairman Scott Blank, Vice -Chairman Beverly Evans, Secretary Rick Fehr, Board Member Pat Elfrink, Board Member Dana Deisher, Board Member Troy Vaughn, Board Member Craig Billmeyer, Board Member Bari Neff, Board Member Robert Harris, Jr., Board Member Mike Keefe, Board Member Board Members Absent Scott Blank APPROVAL OF THE MINU'PES Staff Daniel D. Muser, Director of Parks & Recreation Scott Williams, Recreation Division Manager Brock Davis, Parks Division Manager Marcia Stone, Administrative Assistant/Recording Secretary Guest: Ken Eftink, Interim City Manager Chairman Danny Essner opened the Parks & Recreation Advisory Board meeting requesting the approval of the February 9, 2009 minutes. Dana Deisher made a motion; seconded by Bari Neff to approve the minutes as mailed. Motion passed. GUEST: Ken Eftink, Interim City Manager Interim City Manager Ken Eftink was introduced to the board members. lie expressed his appreciation for their commitment to serve on the board and shared their excitement on the upcoming Parks and Recreation/Storm Water Projects. OLD BUSINESS A. Parks and Recreation/Storm Water Initiative Projects Director Muser informed the board members that the bid for the A. C. Brase Arena renovations will be due Tuesday, March 17"i. The Jaycee Golf Course project was rebid and the bid opening will be Monday, March 16"i. Chairman Danny Essner and Director Muser have been guest speakers at several civic clubs giving the updates on the projects and they are scheduled for several more in the near future. NEW BUSINESS Recreation Division Manager Scott Williams announced that Denise Lincoln is living in Kansas City now and is currently working on several grants. One of the grants she is working on is $300,000.00 grant for the south Cape Girardeau area. Scott also informed the board members that the Shawnee Park Sports Complex is booked from May through September with tournaments of 30-00 teams each. The staff has only two weekends off during this period. The Knights of Columbus will be holding their national tournament on Labor Day weekend with over 100 teams. Parks & Recreation Advisory Board March 9, 2009 Page 2 The Southeast Area Track and Field will be held indoors on Saturday, April 4'" at the SEMO Recreation Center thanks to'I toy Vaughn. The Steamboat Triathlon will be held on April 25°i with participants coming from 10 states. The Parks and Recreation held its first annual Father/Daughter Dance with a huge success of 350 attending. The staff is planning a Mother/Son event in the future. Park Division Manager Brock Davis reported that the staff just poured the concrete Floor for the Optimist Shelter in Arena Park. It should be completed this month. The shelter for Indian Park will be started following the completion of lire Optimist Shelter. Brock will be meeting this week with Sides Construction, who was awarded the bid on the maintenance buildings for Arena Park, Shawnee Park and the extension to the park maintenance building. The park maintenance staff will pour the concrete floors for the maintenance buildings. Brock Davis also reported that the new fleet equipment has been coining in for the department and was awarded under state contract to local vendors. Director Moser announced that the fee proposals for the aquatic center and new commmnity center would be presented at the April 13°i meeting. There being no further regular business, the meeting was adjourned by Dana Deisher and seconded by Craig Billmeyer. Motion passed. Respectfully submitted, �"I',�',— Beverl�Recording Secretary (DRAFT) CITY OF CAPE GIRARDEAU, MISSOURI PARKS AND RECREATION ADVISORY BOARD April 13, 2009 The Parks and Recreation Advisory Board met for their regular meeting on April 13, 2009 at City Hall Council Chambers at 5:30 p.m. Board Members Present: Danny Essncr, Chainium Scott Blank, Vice -Chairman Beverly Evans, Secretary Robert Harris, Jr., Board Member Mike Keefe, Board Member Bari Neff, Board Member Pat Elfrink, Board Member Dana Deisher, Board Member Troy Vaughn, Board Member Board Members Absent: Rick Fehr, Board Member Craig Billmeyer, Board Member APPROVAL OF THE MINUTES Staff Daniel D. Muser, Director of Parks & Recreation Scott Williams, Recreation Division Manager Penny Williams, Recreation Division Manager Brock Davis, Parks Division Manager Patrick Watson, Aquatic Supervisor Marcia Stone, Administrative Assistant/Recording Secretary Guest•. Southeast Missouri State University U.S. Political Systems Class Chairman Danny Essner opened the Parks & Recreation Advisory Board meeting requesting the approval of the March 9, 2009 minutes. Dana Deisher made a motion; seconded by Mike Keefe to approve the minutes as mailed. Motion passed. OLD BUSINESS A. Parks and Recreation/Storm Water Initiative Projects Director Moser informed the board members that the bid for the A. C. 13, ase Arena renovations was awarded by the City Council to Zoellner Construction, with several local sub -contractors. The completion date is August 15, 2009. The project came under hid and all 10 alternates are included. They will be on site April 27, 2009. The Jaycee Golf Course project was rebid and Oliphant Golf, Inc. from Arizona and W isconson was the low bid, the City Council approved their contract. They will be on site in the next few weeks. 'rile Golf Maintenance Staff will remove and reconstruct the cart paths and complete the fairway work on the back five holes that are scheduled to be realigned. The Phase I of the Osage Community Centre Renovations and the Family Aquatic Center will be bid out and due on May V. The first advertisement on this project will be in April 15°i Southeast Missourian and will run in two more editions. The Phase I will consist of site preparation, grading and stonnwater and utility installation. file Phase 11 will consist of the building and aquatic park construction work The three maintenance buildings were awarded to Sides Construction. The concrete work is being done in-house by the Park Maintenance Division. The Shawnee Sports Complex maintenance addition will be started this week. The Park Maintenance building, and the Arena Park Maintenance will be constructed in order of need to house the new equipment as it arrives. Parks & Recreation Advisory Board April 13, 2009 Page 2 NEW BUSINESS A. Fee Proposal The staff presented their 2009/2010 Fee Increase Proposal to the Parks and Recreation Advisory Board for their approval. The proposal was presented in three sections: Recreation Division and A. C. Brase Arena Division, Shawnee Park Center and the Aquatic Center, Mike Keefe made a motion, seconded by Dana Deisher to recommend approval to the City Council the proposed fee increases for the Recreation Division and A. C. Brase Arena (Attachment A). Motion passed. The Aquatic Center fees were compared to the local water park communities of Farmington, Maryland Heights, Ballwin, Poplar Bullf, Ellisville, Fenton, Kirkwood, St. Joseph and Columbia. The recommended operation hours will be from 1 I a.m. to 8 p.m. Dana Deisher suggested having a "Name the Aquatic Center contest" with the winner receiving a pass as a prize. Dana Deisher made a motion to recommend the proposed fees (Attachment B) for the aquatic center with an amendment that the fees stipulate that the family pass is based on a family of four and any additional children would be $20.00 each. Mike Keefe seconded the motion. Motion passed. The final fee proposal was for the new Shawnee Park Center rental rates (Attachment Q. A comparison of the Osage Community Centre main Boor and meeting rooms, A. C. Brase Arena and 4-H Exhibit Hall's rental rales were compared to the proposed rates for lire new center. There is a variance of meeting room sizes and rental time available with the Osage Community Center, 4-H Exhibit Hall and the new Shawnee Park Center. The department will be considering partnering with other select groups on a limited basis for use of the new facility. The department plans to offer after school programs at the facility. The board thought that the fees were reasonable and affordable for all users. Beverly Evans made a motion, seconded by Dana Deisher to recommend the proposed fees for the new community center. Motion passed. REPORTS Brock Davis reminded the board members that April 18"' would be the 241h Annual Friends of the Parks Day at Capaha Park. Scott Blank- Heartland Distributing and Danny Essner- Capaha Bank are sonic of the sponsors for the event. 'fire Missouri Conservation Department, Keep Cape Beautiful, Mississippi River Radio — Get Green are other groups that have joined in to help promote the event. Brock announced that he eun ently has 253 pre -registered. Ile also reported that there would be a ribbon cutting ceremony for the new Arena Park Shelter #1 in the near future. Scott Williams announced that Southeast Area Track and Field was held on Saturday, April 41' at the SEMO Recreation Center with over 350 athletics in attendance. A special thanks again to Troy Vaughn for making the facility available for the event. The Steamboat Triathlon will be held on April 25"' with participants coining from 10 states Parks & Recreation Advisory Board April 13, 2009 Page 3 Scott also announced that last year the Shawnee Sports Complex reached ifs record high pazticipation with a total of 101 teams in the summer and 20 for the fall season. This year, we are at 115 team registered for the summer season. The number of tournaments is mcreasing every year. The new fields that are going to be built will definitely be used. He also informed the members that the staff was able to block out the last week of July and first week of August while the facility will he without power to convert over to the new HVA(: and electrical upgrade. No rentals were cancelled due to the renovations. Penny Williams reported that the S.M.A.S.H. Volleyball League has grown train 80 last year to our maximum of 150 participants. The new community center will provide an opportunity for us to increase our maximum allowed to participant in this league by giving us an additional facility to Use. There being no fi riher regular business, the meeting was adjourned by Dana Deisher and seconded by Mike Keefe. Motion passed. Respectfully submitted [t�ly Fva s, Recording Secmtary (DRAFT) CITY OF CAPE GIRARDEAU, MISSOURI PARKS AND RECREATION ADVISORY BOARD May 11, 2009 The Parks and Recreation Advisory Board met for their regular meeting on May 11, 2009 at City Ilall Council Chambers at 5:30 p.m. Board Members Present: Danny Essner, Chairman Scott Blank, Vice -Chairman Beverly Evans, Secretary Rick Fehr, Board Member Pat Elfrink, Board Member Craig Billmeyer, Board Member Bari Neff, Board Member Robert Harris, Jr., Board Member Mike Keefe, Board Member Board Members Absent: Dana Deisher, Board Member Troy Vaughn, Board Mcmber APPROVAL OF THE MINUTES Staff Daniel D. Maser, Director of Parks & Recreation Scott Williams, Recreation Division Manager Brock Davis, Parks Division Manager Marcia Stone, Administrative Assistant/Recording Secretary Guest: Chairman Danny Essner opened the Parks & Recreation Advisory Board meeting requesting the approval of the April 13, 2009 minutes. Rick Fehr made a motion; seconded by Beverly Evans to approve the minutes as mailed. Motion passed. OED BUSINESS A. Parks and Recreation/Storm Water Initiative Projects Director Museinformed the board members that the bids for Shawnee Park Sports Complex and the new community center are due this Thursday. The Phase I contract for the site preparation at Osage Community Center and the aquatic center was awarded to Jokerst, Inc. The contract will be going to the City Council this month for their approval. The Phase 1 was $39,000 over the architect's estimate. The staff recommends staying with the base bid until Phase II bid package is awarded on June 41h then we can determine if the add alternates can be included. The main package bids for the Osage Community Centre and aquatic center will be opened in June. Contractors are picking up plans for the projects. A. C. Brase Arena renovations have started with Zoellner. as the general contractor. The Jaycee Golf Course project was awarded to Oliphant Golf and they will be starting on the mainline irrigation this numth. (FOR VAULT ONLY) CITY OF CAPE GIRARDEAU, MISSOURI PARKS AND RECREATION ADVISORY BOARD May 11, 2009 (Closed Session) The Parks and Recreation Advisory Board opened the closed session meeting held on May 11, 2009 at City hall Council Chambers at 6:15 p.m. Director Moser distributed a map containing a 3.44 -acre tract that is part of Shawnee Park and was donated to the City by the A. A. Herrmann Family. the tract was divided from the existing Shawnee Park when Highway 74 was constructed. The County Transit Authority has expressed an interest in purchasing the property to put in a building to house their buses and provide a station for Greyhound to pick up their passengers. Director Moser added that the title to the property may be limited for park use only and it would need to go before the legal department for clarification. After board discussion, Craig Billmeyer made a motion to oppose the request to sell the parkland. Rick Fehr seconded the motion. Motion passed. There being no further business, the closed session was adjourned with a motion from Craig Billmeyer and seconded by Beverly Fvans. Motion passed. Respectfully submitted, Beverly Fvcids Secretary (DRAFT) CITY OF CAPE GIRARDEAU, MISSOURI PARKS AND RECREATION ADVISORY BOARD June 8, 2009 The Parks and Recreation Advisory Board met for their regular meeting on June 8, 2009 at City Nall Council Chambers at 5:30 p.m. Board Members Present: Danny Essner, Chainnan Scott Blank, Vice -Chairman Beverly Evans, Secretary Rick Fehr, Board Member Dana Deisher, Board Member Pat Elfirink, Board Member Craig Billmeyer, Board Member Bari Neff, Board Member Robert Harris, Jr., Board Member Board Members Absent: Mike Keefe, Board Member Troy Vaughn, Board Member APPROVAL OF THE MINUTES Staff Daniel D. Muser, Director of Parks & Recreation Scott Williams, Recreation Division Manager Penny Williams, Recreation Division Manager Brock Davis, Parks Division Manager Marcia Stone, Administrative Assistant/Recording Secretary Guest: Chairman Danny Essner opened the Parks & Recreation Advisory Board meeting requesting the approval of the May 11, 2009 minutes. Beverly Estes made a motion; seconded by Dana Deisher to approve the minutes as maded. Motion passed. OLD BUSINESS A. Parks and Recreation/Stone Nater Initiative Projects Director Muscr informed the board members that the bids for the Shawnee Park Sports Complex and the new community center will be rebid after changes are made to the specifications on the base bid. 7 he Jaycee Golf Course back nine is closed effective today. The contractor is on the site and will start preparations for construction on the back nine. The front nine will be open for a couple of weeks or until the construction requires they should be closed. The Arena project is making good progress on the heating/air-conditioning, electrical upgrade, new roof and exterior improvements. The Park Division maintenance staff has completed the picnic shelter at Indian Park and the playground structure will be started soon. Sides Construction has completed the maintenance building at Shawnee Park and will be starting on the park maintenance building and the Arena Ballfield maintenance building following the completion of the footings. The Park Division maintenance staff is finishing the footings on the extension to their maintenance building. Thcy have started on the Arena Ballfield maintenance building footing, this next week and then move to assembling the playground structure at Indian Park. 7 he Storm Water projects have two finished projects and are working on the plans for the remaining projects. Brock Davis added that the Arena Creek project plans is 70-80 percent completed and scheduled for next year. This will help reduce the flooding problems in Arena Park. Parks & Recreation Advisory Board Jure 8, 2009 Pa- ge 2 The staff has lookcd at a five-act c adjoining property that might be available next to the three acres we already own across from live Shawnee Park Sports Complex- The Cale Youth Baseball League has shown interest in trying to seek funds to acquire the properly for a boy's league complex, NEW BUSINESS A. Groundbreaking/Ribbon Cutting Ceremony I here will he a groundbreaking ceremony for the Golf Course within the next few weeks. The staff will notify the board members when the date and time has been determined. The Evening Optimist and Men's Lutheran Clubs will have a ribbon cutting ceremony and barbecue on June 18"' at 6 p.m. at the new At Shelter #L Board members were invited to attend. R. New Facilities' (Mame Selection lite mune suggestions for file net+ facilities were distributed to the lward plumbers. 'rhe decision was traded for it future board meeting. The staff will e-mail additional names to the board members that are already Ecing used by other parks and recreation departments in Mriscru L REPORTS Penny Williams reported that the first.sesinon classes started today and Stacey Seyer is doing a good job running the classes. The Parks and Recration/Cape Jaycees sponsored Fishing Day was held last Saturday at Capella Park with 150-250 participating, Penny added that they would be adding another feature to this event to increase the attendance avid year. Danny Essner reported that a Leadership Cape bmrip pnrscnted it need for it handicap playground for the Cape Girardeau true. Jeff Cunningham is leading the group in raising funds for the project. They showed pictures of a handicap playground in Lake St, Louis_ It has a nibberized surface and accessible for all children to use. Director Muser reported that he has seen the handicap playground unit in Lake St. Louis. That particular project coat approximately $250-309,000. The staff will contact Mr. Cunningham to determine if they are interested in a partnership in one of our city parks. 'there being no Ilt] fine regular business, the meeting was adjourned by Dame Delsher and seconded by Craig IIillonever. Molionpassed. Respectfully submitted, Beverly Evans, Kcmading Secretary (DRAFT) CITY OF CAPE GIRARDEAU, MISSOURI PARKS AND RECREATION ADVISORY BOARD July 13, 2009 The Parks and Recreation Advisory Board met for their regular meeting on July 13, 2009 at Osage Community Centre at 5:30 p.nt. Board Members Present: Danny Essner, Chairman Scott Blank, Vice -Chairman Beverly Evans, Secretary Rick Fehr, Board Member Dana Deisher, Board Member Pat Elfrink, Board Member Craig Billmeyer, Board Member Robert Harris, Jr., Board Member Mike Keefe, Board Member Troy Vaughn, Board Member Board Members Absent: Bari Neff, Board Member APPROVAI. OF THE MINUTES Staff Daniel D. Muser, Director of Parks & Recreation Scott Williams, Recreation Division Manager Penny Williams, Recreation Division Manager Brock Davis, Parks Division Manager Marcia Slone, Administrative Assistant/Recording Secretary Guest: Percy Huston, Cape Youth Baseball League Representative Chairman Danny Essner opened the Parks & Recreation Advisory Board meeting requesting the approval of the June 8, 2009 minutes. Dana Dcisher made a motion; seconded by Craig Billmeyer to approve the minutes as mailed. Motion passed. GUEST: PERCY HUSTON- CAPE YOUTH BASEBALL LEAGUE Scott Williams and Kind Horrell met with Mr. Huston earlier this month to go over the backstops, lights and fence needed in Arena Park as part of the Parks & Recreation/Storm Water Projects. They looked at various field layouts to centralize their fields better. Mr. Huston was present to request the board's input and support to move the existing Arena Balifields #12, 13 and 14 to the existing rugby field located southwest of Ballfield 915. An aerial view of the site was presented to the board members. This would move the ballfield dugouts away from the road and centralize a portable concession stand at the four fields. Ile also suggested moving the lights in on Field 116, which would give the Rugby and Flag Football Leagues an area between Fields #5 and 86 to play their games. Craig Billnreyer made a motion, seconded by Dana Deisher that the staff continue exploring the areas of Arena Park that could be best utilized for the Cape Youth Baseball League, Rugby League and the Southeast Missouri District Fair Association. Motion passed. OLD BUSINESS A. Parks and Recreation/Storm Water Initiative Projects Director Moser distributed the Parks and Recreation/Storm Water Initiative Projects Newsletter that summarized the project's recent activities. The City Council approved Bowen Engineering for the consultant on the site prep and ground work for the fields at Shawnee Park. The city will hire a different consultant for the community center. The staff thought that they should complete the dirt work while the weather is good. There will be design changes to the previous plan. Parks & Recreation Advisory hoard July 13, 2009 Page 2 The Golf Course Project reshaping of the back five greens has been shaped and laid out. 'fire other holes will go quickly and the irrigation is going well. The staff will sprig the new fairways with bermuda. The irrigation will be ready to operate on the new areas as they are sprigged The tees and approaches will be sodded. May 2010 is stili ire target date to open the course. The concession stands for soccer and softball is scheduled for completion by next Spring. The Parks Division will do the irrigation and seeding this Fall and next Spring. The City Council approved Penzel Construction's contract for the Phase 2 with all add alternates of Osage Community Centre and Family Aquatic Center. Jokerst is the sub -contractor for Penzei. The add alternates for the Family Aquatic Center includes: North walk and deck Second set of slides Water feature Party pavilion Additional shade The add alternates for Osage Community Centrc includes: Additional meeting space Additional fitness area Additional parking NEW BUSINESS A. NEW FACILITY NAME SELECTION The list of suggested names for the Fancily Aquatic Center was distributed to the board members for their top three names for the facility. The board made the following selection: Osage Bay Cape Cove Cape Splash The selection will bo advertised to the public to choose the best name for the Family Aquatic Center B. AUGUST MEETING Dana Deisher made a motion, seconded by Craig Billmeyer to cancel the August meeting due to summer vacation conflicts. Motionpassed_ REPORTS Recreation Division Manager Peony Williams reported that the Parks & Rec Day, co-sponsored by the Southeast Missourian Jr. had an outstanding attendance of approximately 1000. Next year, they would like to tie in the new aquatic center as an added event. The details will be worked out later. Capaha Classic had 128 participants and the Path's Settlement Trip had 37 attending the dinner and performance this past weekend. The PGA Trip to Memphis Tennessee was sold out with Cape Jaycees sending some First Tee participants. The Family Resources Center sent three children to the "Annie" Muni Trip. The "Hairspray" Muni Trip was cancelled because it will be performed this summer at the River Campus. The second St. Louis Cardinal Trip will be on August 2 with 150 tickets sold so far. Parks & Recreation Advisory Board July 13, 2004 Page 3 Recreation Division Manager Scott Williams added that the Shawnee Park Sports Complex has been busy every weekend with tournaments. The Special Olympics District Softball Tournament will be July 18th 18 teams participating and a majority of the teams from the St. Louis area. There is one team from our district that has qualified for the 2010 National Softball Tournament There being no further business, Dana Dcishcr made a motion, seconded by Craig Bi llmeyer to close the regular meeting to go into closed session_ Motion passed. Respectively submitted, Beverly Eva .. Secretary CITY OF CAPE GIRARDEAU, MISSOURI PARKS AND RECREATION ADVISORY BOARD July 13, 2009 (Closest Session) The Parks and Recreation Advisory Board opened the closed session meeting held on July l3, 2009 at Osage Community Centre at 6:25 p.m. Chairman Danny Essner reiterated the May 11, 2009 board meeting discussion pertaining to the possibility of purchasing a track of land north of Highway 74 and West End Boulevard that adjoins city property owned by 1�cos Glastetter. Percy Huston, representing the Cape Youth Baseball League reported that the league is interested in having a fundraiser to help purchase the property. He reported that it would make an excellent future site for a four complex site for the middle youth rearms and it could also be used for some of the large tournaments that the Parks and Recreation Department holds. The staff and Mr. Huston have looked at a 5.34 acre adjoining property that might be available next to over three acres we already own across from the Shawnee Park Sports Complex. There is also a possibility that sonic available limits remaining from the Arena fields, could go toward the additional complex. Mr. Huston will be working with the staff to determine what their needs are at the Arena Park ballficlds to see if they will have any savings that could go toward the purchase of the land. They should know their financial status within 30 days. All board members were in agreement that the adjoining land should be purchased for future growth for the Parks and Recreation Department, they would just need to explore (lie financial resource options that might be available. Director Moser will check on any problems than might exist changing the zoning from a single family development status_ There being no further regular business, the meeting was adjoumcd by Dana 17eisher and seconded by Beverly Evans. Motion passed. Respectfully submitted, Beverly�Secretary (DRAFT) CITY OF CAPE GIRARDEAU, MISSOURI PARKS AND RECREATION ADVISORY BOARD September 14, 2009 The Parks and Recreation Advisory Board met for their regular meeting on September 14, 2009 at Osage Community Centre at 5:30 p.m. Board Members Present: Danny Essner, Chairman Beverly Evans, Secretary 'Croy Vaughn, Board Member Rick Fehr, Board Member Dana Deisher, Board Member Pat Elfrink, Board Member Bari Neff, Board Member Craig Billmeyer, Board Member Robert Harris, Jr., Board Member Mike Keefe, Board Member Board Members Absent: Scott Blank, Vice -Chairman APPROVAL OF THE MINUTES Staff Daniel D. Muser, Director of Parks & Recreation Scott Williams, Recreation Division Manager Kaed Horrell, Recreation Supervisor Marcia Stone, Administrative Coordinator/Recording Secretary Guest: Chairman Danny Essner opened the Parks & Recreation Advisory Board meeting requesting the approval of the July 13, 2009 minutes. Dana Deisher made a motion; seconded by Mike Keefe to approve the minutes as mailed. Motion passed. NEW BUSINESS A. May Green Garden May Green Garden has been Submitted and approved by the Federal Government to be deeded over to the City of Cape Girardeau for a municipal park or recreational use. Mike Keefe made a motion that the cit}proceed with the acceptance of the May Green Property as a city park. Robert I Iarris seconded the motion. Motion passed. B. Dedication of Soccer Field Director Muser reported that CAYSA has suggested that Soccer Field 912 be dedicated and named after the Tate Howard Aslinger who dedicated his life to promoting soccer in Cape Girardeau and was the motivating force Cor the construction of Field #12 and improvements to Field 10 & l I soccer fields. Craig Billmeyer added that CAYSA and CAYSA Select would donate towards a recognition plaque or sign for the dedication. Craig Billmeyer made a motion to recommend that Field 412 be named in be memory of Itoward Aslinger. CAYSA and CAYSA Select will work with Recreation Division Manager Scott Williams on the selection ofappropriate memorial sign recognition nest spring. Dana Deisher seconded the motion. Motion passed. C. New Community Center Tire staff recommended that the new community center be named Shawnee Park Center to continue the recognition of the Shawnee Park Sports Complex location. Beverly Evans made a motion, seconded by Dana Deisher to name the new community center Shawnee Park Center. Motion passed. Parks & Recreation Advisory Board September 14, 2009 Page 2 D. October Meeting The Parks and Recreation Advisory Board October meeting will be held on Wednesday, October 21, 2009 at the Osage Community Centre. F. Spaghetti Day The Parks and Recreation Foundation Spaghetti Day Fundraiser will be held on Wednesday, November 18, 2009. The cost will be $6.00 for adults and $4.00 for children. F. Ribbon Cutting Ceremony Recreation Division Manager Scott Williams invited the board members to attend the ribbon cutting ceremony for the A. C. Brase Arena Renovations Project that will be held on September 30" at I 1 a.m. G. Board Member Resignation Board Member Mike Keefe announced that he would be submitting his resignation due to relocating to Colorado. OLD BUSINESS A. Parks and Recreation/Storm Water Initiative Projects The September Parks and Recreation/Storm Water Projects Newsletter that summarized the projects recent activities was distributed to the board members. The A. C. Brase Arena Project is completed with a new HVAC system, roof, backup generator, electrical upgrade, repainted exterior and construction of office additions. 'fhe main contractor Zoellner Construction, Inc. and the various other subcontractors were very cordial to work with. Oliphant Golf. Inc., contractor for the Jaycee Municipal Golf Course, is close to completion for that project. Most of the greens are seeded. Last Friday, they had three greens left to seed. As the seeding is completed the green is turned over to the Golf Division. The In -House Staff will continue with the cleanup of the course. The maintenance staff has installed 6-7.000 feet of new cart path and repaired other areas that were removed on the fairways. They have sprigged five new fairways with Bermuda. The Family Aquatic Center is progressing well. The sub -contractor, Westport Pools is installing the steel for the lazy river and preparing to pour the concrete floor and walls. The dirt will be leveled to grade for the bathhouse/concession building and the footing and foundation work has begun for the Osage Commmaity Centre Expansion. The name contest for the new aquatic center is listed in the Parks and Recreation Fall Program Guide and KFVS and the Southeast Missourian will be contacted to run the contest on their websites. Parks & Recreation Advisory Board September 14, 2009 Page 3 The bids for the Shawnee Park Spoils Complex Athletic Fields will be presented to the City Council at a special session Tuesday, September 15, 2009. Nip Kelly has the apparent low bid for the project. The Parks Division will do the finishing work on the athletic fields including irrigation and seeding. 'Ilie Shawnee Park Sports Complex Division and Parks Division removed the old concession stand at the soccer field in preparation for the ground work that will take place for the new concession stand. The concession stands for soccer and softball is scheduled for completion by next spring. Architect Mitch Malone will have the specifications ready for the community center and concession stands by the first of November. The concession stands will be first priority to construct. Arena Athletic Fields #4, 5, 6, 10 & 1 I fencing and lights will be installed by the Parks Division and Shawnee Sports Complex Maintenance Staff. Some of the youth fields will be done the following year. REPORTS Board Member Troy Vaughn acknowledged his appreciation for use of the Osage Community Centre as a check in facility for the "hour of Missouri event and for the use of the golf carts. Mr. Vaughn reported that the Cape Youth Tackle Football had an enrollment increase of 65% this year with a total registration of 145 children. Chairman Danny Ess'ner recognized Troy Vaughn stepping up and volunteering to chair the volunteers for Tile Tour of Missouri. Scott Williams reported that the Cape Youth Flag Football increased from 91 players to 143 this season. He also reported that the Shawnee Park Sports Complex hosted the Knight of Columbus Softball 'tournament. Everything went very well and they have suggested that they may be back in 2011. The Cary Flanagan Memorial Softball Tournament was also very Successful. There being no further business, Dana Fleisher made a motion, seconded by Craig Billmcyer. Motion passed. Re s ecbmilted. Beverly Evans Secretary (DRAFT) CITY OF CAPE. GIRARDEAU, MISSOURI PARKS AND RECREATION ADVISORY BOARD October 21, 2009 The Parks and Recreation Advisory Board stet for their regular meeting on October 21, 2009 at Osage Community Centre at 5:30 p.m. Board Members Present: Danny Essner, Chairman Hari Neff, Board Member Troy Vaughn, Board Member Craig Billmeycr, Board Member Robert Harris, Jr., Board Member Dana Deisher, Board Member Pat Elfrink, Board Member Staff Daniel D. Muser, Director of Parks & Recreation Scott Williams, Recreation Division Manager Penny Williams, Recreation Division Manager Brock Davis, Park Division Manager Marcia Stone, Administrative Coordinator/Recording Secretary Board Members Absent: Guest: Beverly Evans, Secretary Scott Blank_ Vice -Chairman Rick Fehr, Board Member APPROVAL OF THE MINUTES Chairman Danny Essner opened the Parks & Recreation Advisory Board meeting requesting the approval of the September 14, 2009 minutes. Dana Deisher made a motion; seconded by Bari Neff to approve the minutes as mailed. Motion passed. OLD BUSINESS A. Paries and Recreation/Storm Water Projects Director Muser reported that (he Jaycee Golf Course Project is completed, other than a few items that the stall is brushing. 'Phe A. C. Brase Arena Project was completed and we had the ribbon cutting ceremony to signify the completion. Nip Kelley Equipment Inc. is the general contractor on the Shawnee Park Sports athletic fields. Mitch Malone is working on the plans for Shawnee Park Center. He Will be a guest at the November meeting. The Arena Park Athletic Fields Project fence and lights have been ordered. Bids are going out on a contractor to auger the holes and crane to set the poles. The Aquatic Center's lay river concrete work is finished. 'Phe bathhouse and concession stand footin-'s arc poured. I lie board will need to decide on a name for the aquatic center at the next board meeting. B. May Green Garden The City Council approved May Green Garden to be deeded over to the City of Cape Girardeau for a municipal park. C. Dedication of Soccer Field Craig Billmeycr will contact CAYSA and CAYSA Select on the dedication and memorial recognition tentatively scheduled Ibr next spring. Parks & Recreation Advisory Hoard October 21, 2009 Page 2 D. Spaghetti Day I lie board members were min inded to get sponsors for tae Parks and Recreation Foundation Spaghetti Day Fundraiser will he held on Wednesday, November 18, 2000. The volunteer list and dessert list was distributed. REPORTS Chairman Danny Pssner reported that he and Dan Muser made a presentation at the Lion's Club meeting today. The PowerPoint presentation showed the club members the progress that we have made on the projects. Recreation Division Manager Scott Williams reported that CAYSA member Dan Grimm inquired ifthe beard would allow CAYSA to charge for parking at their upcoming soccer tournament in November. Several board members stated that this is a common charge at most tournaments that they have attended. Craig Bilhneyer made a motion, seconded by Dana Deisher to allow CAYSA to charge fora parking pass attheirtournannent. Motionpassed. Mr. Williams also reported that Mr. Grimm had expressed an interest in getting sponsor signs as a fundraiser for the soccer fields_ Scott explained to them that we have already started a similar program for the Shawnee Park Complex Softball Fields and he would be glad to work with them to make sure that there are no conflicts on sponsors and that the signage and cost is comparable. Scott also reported that Park Division Manager Brock Davis was contacted by the manufacture representative on a defective light pole alert. The department immediately chucked the poles that we had from the manufacture and discovered that we, had one pole with a crack in it on fields N 10 & l 1. All games and practices were moved to other sites until the pole could be removed. There icing no further business, Dana Deisher made a motion, seconded by Craig Billmeyer to adjourn the regular scheduled meeting to view the aquatic park site progress. Motion passed. Respectively submine�d, Marcia Stonc Recording Secretary (DRAFT) CITY OF CAPE GIRARDEAU, MISSOURI PARKS AND RECREATION ADVISORY BOARD November 9, 2009 The Parks and Recreation Advisory Board met for their regular meeting on November 9, 2009 at Osage Community Centre at 5:30 p.m. Board Members Present: Danny Essner, Chairman Scott Blank, Vice -Chairman Beverly Evans, Secretary Troy Vaughn, Board Member Rick Fehr, Board Member Dana Deisher, Board Member Pat Elfrink, Board Member Robert Harris, Jr., Board Member Bari Neff, Board Member Board Members Absent: Craig Billmeyer, Board Member APPROVAL OF THE MINUTES Staff Daniel D. Muser, Director of Parks & Recreation Scott Williams, Recreation Division Manager Brock Davis, Parks Division Manager Marcia Stone, Administrative Coordinator Guest: Mitch Malone, Architect Chairman Danny Essner opened the Parks & Recreation Advisory Board meeting requesting the approval of the October 21, 2009 minutes. Dana Deisher made a motion; seconded by Robert Harris to approve the minutes as mailed. Motion passed. GUEST: Mitch Malone, Architect Architect Mitch Malone presented his plans for the Shawnee Park Center, Softball Concession Stand and Soccer Concession Stand to the board ntentbers. Mr. Malone explained that all three structures were reduced in size. The Shawnee Park Center went from 17,000 square feet to 14,452 square feet. The gymnasium has a regulation size basketball court with a total of six basketball goals that will fold up out of the way electronically. The meeting rooms, weightroom and lobby areas were reduced from the original plan. The ends of the Shawnee Park Center will be built with expansion capabilities. There aro three add alternates for the community center: Add Altemate # I - expansion of the fitness and activity room five feet Add Alternate #2 — expansion of the meeting room areas five -feet Add Alternate #3 — emergency generator. The colors of all the new facilities will be complimentary to the existing Shawnee Park Sports Complex. The specifications should be ready to bid out in two weeks. The concession stands are scheduled for completion prior to the spring season. The community center should take approximately eight months to complete following the completion of the concession stands. The softball concession stand will be a low maintenance building with epoxy concrete floors with a wood frame instead of steel. There are no add alternates for this building. The soccer concession stand will have the same layout as the other concession stands with the exception that the restrooms will have children and adult lavatories to accommodate the younger athletics using this facility. This new facility will triple the amount of toilets that they had in the past. There will be solid plastic partitions, which will withstand better than the laminate. 'There will be temper heat in the Parks & Recreation Advisory Board November 9, 2009 Page 2 restrooms and conventional heat and air in the concession area. CAYSA is raising $2,600 for equipment for their new concession facility. There are no add alternates for this building. OLD BUSINESS A. Parks and Recreation/Storm Water Initiative Projects Director Muser reported on the other current Parks and Recreation/Storm Water Initiative Projects: The Floor for the new Osage Community Centre meeting room will be poured this week. The blocks will be laid soon for the bathroom/concession facility. The frames will be stripped off the lazy river. The leisure and play pools will be formed up and the steel and re -bar installed. The children's pool will be poured after the first of the year. The contractor will be working on filters and plumbing areas over the winter months that they can not pour concrete. The dirt work is being continued at the Shawnee Park Spoils Complex. As the contractnr completes the grade work the staff is seeding the fields. The irrigation will be installed later. Tile concrete bases for the Arena Athletic Fields will be in on November 17'". The contractor will drill the holes and the staff will put in the bases and poles. B. Spaghetti Day Scott Williams announced that the yard signs for Spaghetti Day are available. Marcia Stone handed out the volunteer assignment sheets, sponsor sheets and current list of sponsor totals for the board members. C. Board Member Appointment Director Muser announced that the City Council would be appointing a board member replacement for Mike Keefe at their next meeting. D. Meeting Location Rick Fehr made a motion that the regular Parks and Recreation Advisory Board Meetings be held at the Osage Community Centre with the exception of using City Hall on more his mal occasions. Bari Neff seconded the motion. Motion carried. Reports Director Muser invited the board members to the Parks and Recreation Deparm-cau Thanksgiving Dinner at 11:30 a.m. on November 23`" at the A. C. Brase Arena and the Annual Department Christmas Party Luncheon on December 161b at the 4-11 Exhibit hall. The staff will make their recommendation to the Park and Recreation Advisory Board for the Family Aquatic Center name at the December meeting. Recreation Division Manager reported that the Haunted Hull of horror brought in $32,000 in revenue with 6400 people in attendance over a three -weekend period. Upcoming events are: Hot Wheels Zoomday- November l4dr, Breakfast with Santa—December 12th, Calls From Santa- December 14 -17th, Kick Off to Christmas—November 27th and Christmas Vacation Day Camp December 21 "- 23rd. file Fall Garage Sale, Rams/Colt Game and Patti's Trip special events were all sold out (DRAFT) CITY OF CAPE GIRARDEAU PARKS AND RECREATION ADVISORY BOARD December 14, 2009 The Cape Girardeau Parks and Recreation Advisory Board met for their regular meeting on December 14, 2009 at the Osage Community Centre at 5:30 p.m. Board Members Present: Danny Essner, Chairman Scott Blank, Vice -Chairman Craig Billnteyer, Board Member Rick Fehr, Board Member Dana Deisher, Board Member Pat Elfrink, Board Member Robert Harris, Board Member Bari Neff, Board Member Percy Huston, Board Member Board Members Absent: Troy Vaughn, Board Member Beverly Evans, Secretary APPROVAL OF MINUTES Staff Dan Muser, Director of Parks & Recreation Scott Williams, Recreation Division Manager Penny Williams, Recreation Division Manager Brock Davis, Park Division Manager Marcia Stone, Administrative Coordinator/Recording Secretary Guest: Mark Castleman, Trail User Chairman Danny Essner requested the approval of the November 9, 2009 minutes. Dana Deisher made a motion, seconded by Rick Fehr to approve the minutes as mailed. Motion passed. GUEST: Mark Castleman Mr. Mark Castleman came before the board reporting problems he has noticed on the trail. He mentioned there was a problem with the foot bridges but they have been repaired. Currently there are a couple of areas where the root systems from trees are pushing up the surface. "Ilse areas of concern are located on file crosswalk under i topper Road heading towards Arcna Park before the driving range and south of Bloomfield toward the soccer fields nest to the ditch. Director Muscr stated that the staff will look atthe areas and make repairs as needed. NEW MEMBER Percy Huston was introduced as our new board member replacing Mike Keefe. OLD BUSINESS A. Parks & RecreatiordSmrmwater Projects Director Moser reported that the concrete slabs for the Osage Community Centre additions and the footing for the fitness and storage rooms have been poured. The contractors are working on the steel frame for the meeting rooms and will be starting on installing the new roof. PARKS AND RECREATION ADVISORY BOARD DECEMBER 14, 2009 PAGE The walls were concreted for the leisure and play pool areas. The only remaining pool arca that will need to be poured is the spray pad area. The Shawnee Park Sports Complex has all the new light poles up and they will install the electric and continue the grading work. Nip Kelley is working on the Soccer/Football Field work now. The Shawnee Park Center and concession buildings bids are going out next week. The bid opening will be the middle of January. The City Council approved an addendum to David Markey's contract to do the design scope and budget for Central Municipal Pool Renovation. The Shawnee Park and Parks Division Maintenance Staff are scheduled to begin installation of the lights in a couple of weeks at Arena Park Athletic Fields. The installation of fence has started on Fields 92, 3 and 4. 'Phe Golf Course greens are looking good. Two of the greens that had a few weak areas will be covered over the winter. The Golf Course Maintenance Staff are finishing up the concrete work and cleaning up debris to get the course back into shape. Director Muser reported we have been selling 2010 memberships for the Family Aquatic Center and Jaycee Municipal Golf Course. NEW BUSINESS A. Special Olympics Outdoor Championship Director Muser reported that we recently had a press conference announcing that the City of Cape Parks & Recreation has been awarded a four year commitment hosting the State of Missouri Special Olympics Outdoor Championship. The championship includes competition in softball, golf and tennis. It will be held this year on August 13. 14 and 15 in 2010 with over 800 athletic plus families coming to our city. Troy Vaughn will be the chairman running the CVeuL The staff will obtain sponsorships for $44.000.00 each vem. 13. Family Aquatic Center Name Penny Williams reported on the survey results for the "Name the Family Aquatic Cenlei" campaign that was conducted Cape Splash, Osage Cove and Osage Bay were the top three on the survey. Craig Billmeycr made a motion, seconded by Rick 1'ehr to name the new family aquatic center "Cape Splash Family Aquatic Center. Motion passed. Director Muser informed the board members that the staff has decided that they will replace the current marquee sign with a larger sign that will identify both facilities and their current activities. C. Election of Officers The following motions wcrc made for the 2010 Parks and Recreation Advisory Board. Rick Fehr made a motion, seconded by Craig Billmeycr that we retain Danny Essner as Chairman. Motion passed. PARKS AND RECREATION ADVISORY BOARD DECEMBER 14, 2009 PAGE 3 Dana Deisher made a motion, seconded by Bari Neff that we retain Scott Blank as Vice -Chairman. Motion passed. Craig Billmeyer made a motion, seconded by Rick Fehr that we retain Beverly Evans as Secretary. Motion passed. Reports Recreation Division Manager Scott Williams reported that the lunch crowd for Spaghetti Day this year was down, the net revenue should be around the normal $10,000.00. Several of the Recreation Staff will be making their annual "Calls from Santa" this week to hundreds of children in the area. Recreation Division Manager Penny Williams reported that Recreation Coordinator Stacey Welter has several new Christmas activities scheduled this year. The Flashlight Candy Cane event will be held on December I8". The children will decorate a bag, hunt for candy canes with their flashlights and come back in to the 4-14 Exhibit Hall for hot chocolate and cookies. Saturday, December 19"i, parents will have the opportunity to register their child for a day of activities at the Osage Community Centre from 9:30 a.m.— 4:30 p.n. The parents can do their last minute Christmas Crunch shopping while we entertain and serve the children pizza for lunch. 'fhe Parks and Recreation Department also has a Christmas Vacation Day Camp available on December 21-23 from 8:00 a.m.-3:30 p.m. The Breakfast with Santa had over 180 participants this past Saturday. Park Division Manager Brock Davis reported that the River Trail has been completed from downtown to the creek access to the Red Star addition. This trail addition distance is approximately one-half mile. The Walnut Street intersection for the entrance into West I:nd Boulevard will be on the TIT4 ballot issue that will be voted on in August. This will provide another access to the Shawnee Park Center. There being no further business the meeting was adjourned with a motion from Dayna Deisher and seconded by Craig Billmeyer. Motion passed. Respectfully submitted, 51, Marc According Secretary