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HomeMy WebLinkAbout1993w CAPE GIRARDEAU PARRS AND RECREATION ADVISORY BOARD MEETING January 11, 1993 The Cape Girardeau Parks and Recreation Advisory Board held their monthly meeting at 7:00 p.m. on January 11, 1993 at the City Rall Council Chambers. Present: Larry Essner, Vice -Chairman Dan Muser, Parks & Beer. Director Terry Ashby, Board Member Marcia Stone, Adm. Secretary Jay Knudtson, Board Member Mike Kohlfeld, Board Member Rick Wieser, Board Member Absent Guest: Jim Grebing, Chairman Jay Crosnoe, Board Member David Goncher, Board Member Steve Jackson, Board Member The minutes for December were approved by a motion from Mike Kohlfeld and seconded by Jay Knudtson. Motion passed. OLD BUSINESS A. Recreation Project Director Muser informed the Board that financing arrangements are still being worked out for the recreation project. Additional public meetings will be conducted to gather information for the project. Mike Kohlfeld informed the Members that there will be such a meeting at his warehouse next month at a later date to be announced. NEW BUSINESS A. Park Improvements Director Muser indicated that the staff is preparing drawings of proposed improvements at Capaha and Washington Parks. B. Arena Ceiling Discussion on the status of the A. C. Brase Arena ceiling was focused briefly. Director Muser stated that an architect is looking at alternative ways to improve the appearance without the expense of installing a drop ceiling. PARRS AND RECREATION ADVISORY BOARD JANUARY 11, 1993 PAGE 3 Mr. Moser advised the Board Members that the March meeting could possibly be changed to the third monday to accommodate the City Council Meeting. The .Council will decide at their February meeting. The Recreation Committee met this month and sub -committees have been formed to investigate various areas of recreation. The committee should have a report at the February meeting. There being no further business, Rick Wieser made a motion to adjoin the meeting. Terry Ashby seconded the motion. Motion passed. Respectfully submitted, Marcia Stone Administrative Secretary CAPE GIRARDEAU PARRS AND RECREATION ADVISORY BOARD MEETING February 8, 1993 The Cape Girardeau Parks and Recreation Advisory Board held their monthly meeting at 7:00 p.m. on February 8, 1993 at the City Hall Council Chambers. Present: Jim Grebing, Chairman Dan Muser, Parks & Recr. Director Larry Essner, Vice Chairman Marcia Stone, Adm. Secretary Jay Knudtson, Board Member Al Stoverink, Asst. City Mgr. Mike Kohlfeld, Board Member Steve Jackson, Board Member Jay Crosnoe, Board Member Absent Guest: David Goncher, Board Member Terry Ashby, Board Member Rick Wieser, Board Member The minutes for January were approved by a motion from Mike Kohlfeld and seconded by Jay Knudtson. Motion passed. OLD BUSINESS A. Recreation Project Assistant City Manager Al Stoverink informed the Board Members that the staff is continuing the funding process for the Recreation Development Project. It is hoped to be in place by the end of February. Staff is also reviewing the professional qualifications of several architectural firms that may be used in the project. NEW BUSINESS A. Federated Garden Club The Federated Garden Club requested permission to place a 8 a 12 foot barn shape, cedar siding, storage building at the Rose Garden at Capaha Park. Director Muser presented a map outlining the proposed location for the building. Mike Kohlfeld made a motion to accept the placement of the storage building. Larry Essner seconded the motion. Motion passed. PARRS AND RECREATION ADVISORY BOARD FEBRUARY 8, 1993 PAGE 3 REPORTS A. Recreation Committee - Scott Williams and Penny Wingerter Recreation Coordinators Scott Williams and Penny Wingerter presented samples of computer data compiled for the committee to examine the various facilities, programs, and services offered in our community. After further review, the committee will make recommendations for future programming and facilities needs. B. Hiking/Biking Trail Director Muser requested a committee to investigate our requirements and policies that we need to have in place when the hiking/biking trail officially opens for use. Jay Enudtson, Larry Essner and Jim Grebing volunteered to serve on the committee. C. Pool Reports Director Muser informed the Board Members that there will be a pool report at the next Board meeting. D. Capaha Grandstand Board Member Jay Crosnoe commended the Park maintenance crew on the work done on the Capaha Grandstand. There being no further business, Larry Essner made a motion to adjoin the meeting with a second by Jay Enudtson. Motion passed. Respectfully submitted, Marcia Stone Administrative Secretary CAPE GIRARDEAU PARKS AND RECREATION ADVISORY BOARD MEETING March 8, 1993 The Cape Girardeau Parks and Recreation Advisory Board held their monthly meeting at 7:00 p.m. on March 8, 1993 at the City Nall Council Chambers. Present: Jim Grebing, Chairman Larry Rosner, Vice Chairman Jay Knudtson, Board Member Steve Jackson, Board Member Jay Crosse, Board Member David Goncher, Board Member Rick Wieser, Board Member Absent Terry Ashby, Board Member Mike Kohlfeld, Board Member Dan Muser, Parks 6 Beer. Director Marcia Stone, Adm. Secretary Randy Barnhouse, Aquatic Coord. Guest: Chris Janet, Notre Dame The minutes for February were approved by a motion from Steve Jackson and seconded by Jay Crosse. Motion passed. GUEST - Notre Dame Nigh School - Chris Janet Notre Dame Coach Chris Janet requested permission to use Capaha Field to hold a Class A 2A District Baseball Tournament May 17- 21, 1994. Extra fencing would not be needed, however, they would be charging an admission. Field preparation could be made by their staff or they could pay for the service. Larry Essner made a motion to allow Notre Dame to use Capaha Field for the Class A 2A District Tournament and their quarter final game. Jay Crosnoe seconded the motion. Motion passed. Mr. Janet also requested a rate be established for his physical education classes to use Central Pool for approximately 16 hours a school year. Steve Jackson made a motion that the Board approved the staff to work out arrangements of cost with Notre Dame school for use this year if the pool is available. Arrangements and costs can be reviewed next year for any alterations. Jay Crosse seconded the motion. Motion passed. OLD BUSINESS A Park and Recreation Board work session will be held tomorrow at 5 p.m. in the Fairboard Conference Room to discuss the Board's input on the recreation project. Parke and Recreation Advisory Board March 8, 1993 Page 2 NEW BUSINESS A. Capaha Field Improvement Committee - Say Crosnoe Board Member Jay Crosse, representing the Capaha Field Improvement Committee, requested permission to erect a new scoreboard for Capaha field. The scoreboard company will solicit ads to raise money for a majority of the cost:. The proposed scoreboard is approximately 16 foot high and 35 It long. Cost of the scoreboard is $80,000.00 Board Member Jay Enudtson made a motion to endorse the Capaha Field Improvement Committee's purchase of the full scoreboard project, however allow the project to be completed according to the maximum of sponsors that they can obtain, providing no other stipulations that may arise to prohibit the full sign project. Rink Wieser seconded the motion. Motion passed. REPORTS Aquatic Coordinator. Randy Barahouse provided graph charts showing Central. Pool's growth in attendance and revenue since the new bubble was installed. He contributes the growth to the: new bubble design, increased publicity, added water sports, bathhouse improvements, extended availability of hours, and great staffing. Mr. Barnhouse informed the Board that Capaha Pool will have some changes this summer with added tables and lounge chairs and rafts will be allowed in certain sections of the pool to give a more relaxed atmosphere for its swimmers. OTHER BUSINESS Chairman Jim Grebing suggested that any member interested in visiting Davenport, Iowa recreation facility for a tour, contact him. Motion made by David Goncher and seconded by Larry Essner to go into closed session. Motion passed. Motion to go into open session by Jay Crosnoe and seconded by Steve Goncher. Motion passed. There being no further business, the meeting was adjourned. Respectfully submitted, Marcia Stone Administrative Secretary r PARKS AND RECREATION ADVISORY BOARD RECREATION PROJECT MEETING March 17, 1993 Those present: City Manager J. Ronald Fischer Director Dan Muser Chairman Jim Grebing Rec. Coord. Scott Williams Rick Wieser Bob Hahn Jay Crosnoe Marcia Stone Larry Essner Mike Kohlfeld Steve Jackson Terry Ashby BUILDING Bridge will need to be constructed for the entrance to the Multi - Purpose Building crossing the creek from Mt. Auburn Road. Bob Hahn emphasized the main floor should be as large as possible. Indoor Soccer was mentioned as a possible sport to be using the facility. He had a concern on heating and cooling of the .large area-- need zone controls. The following is a listing of building needs suggested by the group: meeting rooms/classrooms large play area large garage door office space restrooms elevated walking track loading dock weight room batting cages basketball goals hardwood floor parking for 200 cars storage mechanical rooms concession area pull-down bleachers telescope podium 2nd floor warming area (food) racquetball courts 165 x 125 big area showers & dressing and locker area lobby and entry control area Depending on the lay of the land- lower level could be main floor and 2nd level classrooms and offices. Mike Kohlfeld mentioned that Notre Dame has synthetic floor and will now need to be replaced with hardwood floor. Ceiling will need to be high for the court - may want to put on main floor. Parking lot needs to be paved for 200 cars. Overflow can use grassy area. No gravel parking areas. -2 - SOFTBALL COMPLEX Look at adapting fields to hold Fast Pitch Tournaments. Different mound and fencing is shortened, but feasible. Fast Pitch representatives will be invited to meeting on March 18, 1993. Remove maintenance area from main concession building. Kitchen needs to be much larger. Need capabilities to offer full course meals. Need room for umpires. Dining room seat 75-100 people. Have area for hard concessions- tee shirts, hats, etc. Outside or upper deck -so all five fields are visible at snack area. Discussion on moving batting cages on spurs. Maintenance building could be moved to area outside of outfield. Have maintenance gate on outfield fences. Bleachers 8-10 tier and 25-30' long on each field. i CAPE GIRARDEAU PARES AND RECREATION ADVISORY BOARD MEETING April 12, 1993 The Cape Girardeau Parks and Recreation Advisory Board held their monthly meeting at 7:00 p.m. on April 12, 1993 at the City Hall Council Chambers. Present: Jim Grebing, Chairman Larry Essner, Vice Chairman Jay Enudtson, Board Member Steve Jackson, Board Member Jay Crosnoe, Board Member Rick Wieser, Board Member Terry Ashby, Board Member Mike Eohlfeld, Board Member Absent David Goncher, Board Member Dan Muser, Parks 6 Beer. Director Marcia Stone, Adm. Secretary Guest: Larry Payne, Chamber of Commerce Jay Eastlick, S. E. Missourian The minutes for March were approved by a motion from Larry Essner and seconded by Rick Wieser. Motion passed. GUEST - Chamber of Commerce - Larry Payne Chamber of Commerce Representative Larry Payne requested the Park and Recreation Board consider the feasibility of a joint venture on the property on Eingshighway. The Chamber would like to relocate their facility at the Cape Girardeau Activity Center site with a 10,000 sq. ft. addition or a separate building and share the parking area. The Chamber would fund their portion of property and building associated with their addition. They would like the ownership of their building. After the Board's discussion, Mike Eohlfeld made a motion to allow the engineers and architects to look into the feasibility of the joint venture. Larry Essner seconded the motion. Motion passed. OLD BUSINESS A. Recreation Program Update Director Moser suggested that for simplification, the new recreation building project be called the Cape Girardeau Activity Center until the center is officially named. The bonds have been sold and the architects have been working with the engineers on surveying the areas. Parks and Recreation Advisory Board April 12, 1993 Page 2 NEW BUSINESS A. Ice Rink Board Members and City Council Members were notified by mail from several parents the need for an additional ice rink in the area. Director Muser obtained several cost estimates from various ice rink owners which indicated a cost of $725,000- $900,000 to build a facility to meet their needs. Board Member Jay Enudtson recognized the need of the facility and explained the hockey league's growth over the last several years. There are currently 80 youth involved in the league. He encouraged the Board Members to keep this need in mind when plans are made for expansion of services for the community. B. "Friends of Park" Day Director Muser invited the Board Members to participant in the "Friends of Park" Day on April 29, registration beginning at 8:30 a.m. at the Broadway circle in Capaha Park. There being no further business, the meeting was adjourned at 8:25 p.m. Respectfully submitted, /7 � Marcia Stone Administrative Secretary CAPE GIRARDEAU PURRS AND RECREATION ADVISORY BOARD MEETING May 10, 1993 The Cape Girardeau Parks and Recreation Advisory Board held their monthly meeting at 7:00 p.m. on May 10, 1993 at the City Rall Council Chambers. Present: Jim Grebing, Chairman Steve Jackson, Moard Member Jay Crosnoe, Board Member Rick Wieser, Board Member Terry Ashby, Board Member Mike %ohlfeld, Board Member David Goncher, Board Member Absent Dan Muser, Parks 6 Recr. Director Marcia Stone, Adm. Secretary Penny Wingerter, Rec. Coordinator Scott Williams, nee.. Coordinator Guest: Larry Essner, Board Member Bob tloppmann, Convention Tourism Jay $nudtson, Board Member Jay Eastlick, S. E. Missourian RECREATION COMMITTEE: Glen Wade, Debbie Schumer, Sandy Essner The minutes for April were approved by a motion from Steve Jackson and seconded by Rick Wieser. Motion passed. GUEST - A. Tony Sebek and David Alberson - Recreation Development Project Tony Sebek and David Alberson, Architect Coordinators for the Recreation Project, provided a composite drawing of a tentative site for the new multi - use building. Because of the floodway and 100 year flood plain the building will be elevated to 300 feet at the floor level.. The parking lots shown would provide 400 paved parking and 200 additional gravel spaces for parking areas. Actual site of building will be determined after cost and availability of fill dirt is established from the engineers. The final plat of Shawnee development willbe made tomorrow. Bidding of the excavating work is expected to be completed by the end of June for the developments. A special -called board meeting may be necessary to expedite decisions needed to proceed with the project in a timely manner. Bob tloppmann, Convention Tourism Bureau Bob Boppmann, representative of the Convention Tourism Bureau, informed the Board that their committee will be meeting this Wednesday to discuss the CVB's building needs. They would like to be off.iced in the multi-purpose building with one office and board room. They would like to share restroom and parking facilities. The committee will provide specs of their request Parks and Recreation Advisory Board May 10, 1993 Page 2 to the Board Members at the next park and recreation board meeting. NEW BUSINESS There was no new business reported. OLD BUSINESS There was no old business reported. REPORTS . A. RECREATION COMMITTEE The representatives from the Recreation Committee gave their following recommendations: 1. Debbie Schumer - Preschool ages 2-5 needs: a. Gymnastics program and required equipment. b. Putt Putt Golf Course C. Mom's morning or day -out program. d. Dual times for dual activities for adults and children. e. Library facilities- books on wheels. I. Birthday Party - include gym, pool, etc., with staff coordinating for minimal fee. B. Dr. Glen Wade - Senior and Therapeutic Groups: a. Walking paths to accommodate wheel chairs. b. Indoor and outdoor game board and tournament games. C. Masters softball league. d. Par 3 golf tournament and par 3 golf course. e. Horseshoe pits, wash -a -toss, shuffleboard areas. f. Chair aerobics and water aerobics for seniors fi handicapped. g. Tours - one day outings. h. Dance lessons. i. Indoor and outdoor social areas. j. Handicapped accessible fishing pier, playground areas. k. More handicapped recreation and aquatic classes. Dr. Wade also informed the Board that he, Scott Williams, and Penny Wingerter composed an article on the research and the software program that was created to establish city-wide information for the community on recreation programs and facilities offered in the area. The article will be listed in the upcoming National Recreation and Parks Magazine, giving our Parks and Recreation Advisory Board May 10, 1993 Page 3 city park and recreation department recognition and sharing the information with other cities as a resource material. 3. Sandy Essner - General Recreation: a. Committee felt that the young adults' needs were met with present services. b. There is a need to provide transportation to programs or expand the locations to service other areas of city. C. The new multi-purpose facilities should have multi -use courts. d. Blocked times established on courts to serve senior and preschool needs during morning and afternoons. e. Wheelchair accessible nature trail. I. Lighted outdoor basketball courts. g. Lighted playground areas. h. Provide public information on recreation - activities in city. B. Director Dan Muser Director Dan Muser reported that SENO University amended the agreement with the city for Capaha Baseball Field use. The amendment meets with the university's requirement to provide a clause to terminate agreement with a 30 day notice. Director Muser informed the members that "Friends of Park" day had approximately 400 in attendance despite of the inclement weather. OTHER BUSINESS Terry Ashby commended Scott Williams and Penny Wingerter on the I excellent job they did on the United States volleyball l� Association Junior Olympics Tournament that was held in Cape that consisted on 103 teams. There being no further business, the meeting was adjourned with a motion from Rick Wieser and seconded by David Goncher at 9:30 p.m. Respectfully submitted, Marcia Stone Administrative Secretary CAPE GIRARDEAU PARKS AND RECREATION ADVISORY BOARD MEETING June 14, 1993 The Cape Girardeau Parks and Recreation Advisory Board held their monthly meeting at 7:00 p.m. on June 14, 1993 at the City Hall Council Chambers. Present: Jim Grebing, Chairman Steve Jackson, Board Member Jay Crosnoe, Board Member Terry Ashby, Board Member Mike Kohlfeld, Board Member Larry Essner, Board Member Jay Knudtson, Board Member Rick Wieser, Board Member Absent Dan Muser, Parks 6 Recr. Director Marcia Stone, Adm. Secretary Guest: David Goncher, Board Member Jay Eastlick, S. E. Missourian Leola Twiggs, Indian Park Representative Eddie Keys, Girls' Softball Howard Aslinger, Girls' Softball Tony Sebek, Recreation Project David Alberson, Recr. Project The minutes for May were approved by a motion from Mike Kohlfeld and seconded by Jay Knudtson. Motion passed. GUEST - A. Leola Twiggs - Indian Park Leola Twiggs, a citizen that uses Indian Park, expressed the need for: proper signs showing motorists that the area is a neighborhood park where children are playing, the need for reduced speed limits, placement of toilets could be made earlier in the year, and possibly limiting the parking to one side of the street so children can be more visible for motorist. Chairman Grebing explained that a majority of the neighborhood parks do not have complete facilities for its users due to limited funds. Signs have been ordered for the area to alert motorists of the park. Director Muser explained that due to a new portable toilet vendor the toilets were placed approximately 2-3 weeks later this year in Indian Park and several other locations. Indian Park has been serviced with portable toilets for the last 5 years. He also stated that we have plans to install a drinking fountain at the park this summer. Parks and Recreation Advisory Board June 14, 1993 Page 2 Ms. Twiggs will contact Director Muser and Chairman Grebing on further improvements that may be needed for the park. B. Eddie Keys - Girls' Softball Request Eddie Keys, Commissioner for the Girls' Softball League, informed the Board that the league has made $65,000 in improvements since 1988. The city has contributed approximately $25,000 to the projects. Mr. Keys made the following request to be funded from the 93/94 Capital Improvement Budget: 1. City to furnish financing or labor to concrete sidewalks to connect the concession stand to the shelter house. 2. City to split the cost of one set of 5 -row, 15 foot bleachers and make repairs to existing bleachers. 3. City reimburse $9,000 to Girls' Softball League for the concession stand constructed at $18,000 cost. Larry Essner made a motion to approve $4,000 from the 93-94 Capital Improvement Budget to be applied to the Girls' Softball League for their improvements. Rick Wieser seconded the motion. Motion passed with five in favor, one opposed, and one abstained. Chairman Grebing suggested that the city transfer a 5 row bleacher set from the boy's # 4 field to one of the girl's fields. Director Muser will work with the Girls' League on building the sidewalks through the park's operating budget. C. Tony Sebek 6 David Alberson - Recreation Project Chairman Grebing explained to the Board that as a result of the architects and engineers' research the only potential location of the Chamber of Commerce Building would be in the lower northwest corner of the park. This area would require a considerable amount of fill which may not be economical for the chamber. Also felt that future park needs, including expansion of the multi -use building would also make location of the Chamber office at this site undesirable. Parks and Recreation Advisory Board June 14, 1993 Page 3 Tony Sebek and David Alberson presented a new concept drawing of the softball and soccer field design which would be developed as three levels of elevation. The northern end would have the highest elevation in which the future #6,7,8 softball field will lay. The next elevation would consist of softball fields #1-5. The lower level area, 3 regulation soccer fields with one smaller field would be developed with future expansion of additional fields possible. Parking space and concession stand specifications will be discussed in the future meetings. Larry Essner made a motion to accept the project design as presented. Steve Jackson seconded the motion. Motion passed. Chairman Grebing requested a motion to officially name the multi- purpose site. The Board tabled naming the location for future discussion. Director Muser informed the Board that he had a request from an American Legion Member, Ron Wilson, to place a Missouri flag at Cape Rock Park overlooking the river. Placement of the flag was approved provided it did not disrupt the view of the river. There being no further business, Steve Jackson made a motion to adjourn with a second from Larry Essner at 9:30 p.m. Motion passed. Respectfully submitted, Marcia Stone Administrative Secretary PARRS AND RECREATION ADVISORY BOARD SPECIAL CALLED MEETING June 22, 1993 A special called meeting for the Parks and Recreation Advisory Board was held on Tuesday, June 22, 1993 at 6 p.m. to discuss the design of the recreation projects. Those present were: Board Members; Steve Jackson, David Goncher and Jay Knudtson; City Manager J. Ronald Fischer; Director Dan Muser; Architects Tony Sebek and David Alberson, Recreation Coordinators Scott Williams and Penny Wingerter; and Administrative Secretary Marcia Stone CONCESSION BUILDING AT COMPLEX Dining Room with seating capacity of 70-80. Provide limited menu is., MCDonalds, Burger King style. Turn key design facility with walk-in coolers and freezers. City may option to bid out equipment. Pop corn, soft ice cream, hamburgers, beer, sodas, etc., will be concession items offered. Portable tables and chairs to convert eating area into meeting room when necessary. Lock -off concession kitchen area from public when needed. Outside patio dining area for additional space. Storage area for kitchen supplies, general purpose storage, one small office for general manager, merchandise area for resale items, video room. Build elevated concession building with plans for future expansion. Provide parking space for the handicap. Bathrooms need to be oversized for accommodate area for players to change clothes. PLAYING FIELDS Bleachers seating capacity approximately 75-90. One fixed 25, 5 tier bleacher behind home plate. Additional bleacher put on first and third base if needed. Dugout - standard size with cover Permanent 6' fence on outfield. Design irrigation system to accommodate zoysia and/or bermuda grass. -2 - MULTI -PURPOSE BUILDING Ability to have multiple functions at the same time by providing hallways to sublet areas away from the main floor. No full kitchen. Staging areas and a small concession stand with at least one 3 compartment sink. Class room can be designed to be used as staging areas if needed. Class room size would be approximately 40 x 40. Some classrooms and/or office space would be on second floor. Design building to move Parks and Recreation Office staff to new location. Capital Improvement Funds could be applied to fund this addition. Separate entrance for Convention Tourism Bureau. Bathroom facilities need to be accessible for all users of the building. Showers are needed for participants. Drop curtain for main floor to divide area for smaller individualized play or rentals. Multi air-conditioning and heating units for energy conservation. Spectator seating would be accordion style bleachers on rollers. Track area on main floor could be synthetic or concrete for use of vehicles and/or walkers. Loading dock needed. Staff requirement needed for the architects. There being no further discussion, the architects felt that they had enough information to start their stromatic drawings of the project and will report back to the Board upon completion. The meeting dismissed at 8 p.m. Respectfully submitted, Marcia Stone, Administrative Secretary CAPE GIRARDEAU PARKS AND RECREATION ADVISORY BOARD MEETING July 12, 1993 The Cape Girardeau Parks and Recreation Advisory Board held their monthly meeting at 7:00 p.m. on July 12, 1993 at the City Ball Council Chambers. Present: Jim Grebing, Chairman Dan Muser, Parks 6 Recr. Director Steve Jackson, Board Member Marcia Stone, Adm. Secretary Jay Crosnoe, Board Member Randy Barnhouse, Aquatic Coord. Larry Essner, Board Member Rick Wieser, Board Member Absent Guest: David Goncher, Board Member Steve Overman, SEMO University 'Perry Ashby, Board Member Mike Kohlfeld, Board Member Jay Knudtson, Board Member The minutes for June were approved by a motion from Rick Wieser and seconded by Steve Jackson. Motion passed. GUEST - A. Steve Overman, SEMO University Biology Department Steve Overmann, Semo University Biology Professor gave a slide and poster presentation on a home compost demonstration site proposal for Cape Girardeau. The joint project would be funded by Department of Natural Resources and labor provided by City of Cape Girardeau Parks and Recreation Department and Southeast Missouri State University. Director Moser recommended that the 30 x 40 foot area be located in Capaha Park at the circle at Cherry Hill. In the center of the site, a six sided kiosk would provide information on composting for waste management. Landscape timbers would be used to enclose the additional displays and wood chips would be used as the base floor for the displays. After displaying the information for 3 to 4 years, the Kiosk could be used for other park activity listings or donated to another city for composting education. The remaining displays could be removed or discarded. No actual composting materials would be used at the site. Larry Essner made a motion to allow Mr. Obermann to precede with the compost demonstration project to be located at Capaha Park Cherry Hill circle area. Rick Wieser seconded the motion. Motion passed. Parks and Recreation Advisory Board July 12, 1993 Page 2 OLD BUSINESS A. Recreation Project Update The recreation project is still waiting for bids to be awarded. B. Naming of Park Motion made by Steve Jackson and seconded by Larry Essner to officially name the new park,located at North Eingshighway and Mount Auburn, "Osage Park". NEW BUSINESS A. Chamber of Commerce Director Muser informed the Board that the Chamber of Commerce has withdrawn their request to build their new office in Osage Park. REPORTS A. Aquatic Committee Steve Jackson, representing the Aquatic Committee, recommended that the Swim Team's current fee remain the same for this year. The committee requested however, that payment be made at a minimum of quarterly installments. Mr. Jackson added that the swim team's fee is subject to change at next year's review scheduled for March. Jay Crosnoe made a motion to accept the swim committee's recommendation on the swim team's fee. Larry Essner seconded the motion. Motion passed. B. Randy Barnhouse Director Muser and Aquatic Coordinator Randy Barnhouse will be meeting with school officials within the next month to discuss scheduling of Central Pool. C. Director Muser The staff will try to provide a year end report for the Board at the next scheduled meeting_ SEMO University is being billed this month for $6,400.00 for the upkeep of Capaha Baseball Field for 1993. Parks and Recreation Advisory Board July 12, 1993 Page 3 Indian Park has acquired several warning signs for motorist that travel past the park. Water fountains will be installed at Indian Park along with Dennis Scivally and Washington Park. Director Moser will contact Leola Twiggs to set up a meeting to discuss Indian Park needs. There being no further business, Larry Essner made a motion to adjourn and Rick Wieser seconded the motion. Respectfully submitted, Marcia Stone Administrative Secretary CAPE GIRARDEAU PARES AND RECREATION ADVISORY BOARD MEETING August 9, 1993 The Cape Girardeau Parks and Recreation Advisory Board held their monthly meeting at 7:00 p.m. on August 9, 1993 at the City Hall Council Chambers. Present: Larry Essner, Vice Chairman Dan Muser, Parks 6 Recr. Director Mike Kohlfeld, Board Member Marcia Stone, Adm. Secretary Jay Crosnoe, Board Member Rick Wieser, Board Member Absent Guest: David Goncher, Board Member Terry Ashby, Board Member Steve Jackson, Board Member Jay Knudtson, Board Member Jim Grebing, Chairman The minutes for July were tabled due to lack of a quorum. OLD BUSINESS A. Compost Demonstration Project Director Muser met with SEMO University Professor Steve Overman and finalized plans and location for the kiosk for the compost demonstration project on Cherry Hill in Capaha Park. B. Indian Park The warning signs have been placed in Indian Park cautioning motorist of children at play. Director Muser has been trying to contact Ms. Twiggs to discuss any other needs the park may have. C. Recreation Project The low bid for grading work on the park development projects was from Dumey Construction Company for $662,960.73. A contract will be presented to the City Council for approval. REPORTS A. Parking Lot - Arena Park The park maintenance crew is enlarging the parking area at the tennis courts at Arena Park to accommodate the increase usage at the tennis and sand volleyball courts. Parks and Recreation Advisory Board August 9, 1993 Page 2 B. Drinking Fountains Drinking fountains are being installed at Dennis Scivally, Indian Park, and Washington Park. The Capaha Lagoon project will be started again soon. C. New Recreation Coordinator The Recreation Division hired a new Recreation Coordinator, Brock Davis, who will be in charge of the softball complex. He is a SEMO graduate that was currently working for Fenton Parks and Recreation. D. Upcoming Events September 18, 1993 - Coors Pure Water Triathlon, Trail of Tears State Park September 19, 1993 - Special Olympics District Soccer Meet, Shawnee Park September 19, 1993 - Country Pop Showcase, Capaha Bandshell OTHER BUSINESS Board Member Mike Kohlfeld offered to meet with Mr. Muser on purchase of concession and restaurant supplies from bank repossessions for the new facilities. He felt there could be substantial savingsby purchasing from this source. There being no further business, the meeting was adjourned. Respectfully submitted, Marcia Stone Administrative Secretary Y MARKS AND RFCREATION AUVTSORY BOARD OCTOBER 11, 1993 The Park and Recreation Advisory Board met at the City Hall Council Chambers on October 11, 1993 at 7 p.m. Those present were: Larry Essner, Vice Chairman Rick Wieser, Board Member Jay Crosnoe, Board Member Steve Jackson, Board Member 'ferry Ashby, Board Member David Goncher, Board Member Absent: Jay Knudtson, Board Member Jim Crebing, Chairman Mike Kohlfeld, Board Member Dan Muser, Director Doug Leslie, Asst. City Mgr. Marcia Stone, Adm. Secr. GUEST A. Doug Leslie, Assistant City Manager/Public Works Director Director Dan Muser introduced Doug Leslie, Assistant City Manager/Public Works Director, who replaced Al Stoverink as Assistant City Manager. OLD BUSINESS A. Recreation Project Director Muser .informed the Board Members that the grading work is going well now at both sites. The preliminary plan will be completed soon for the Board's review. The Board requested advance notice of the information before final decisions are made. B. Kiosk Project The compost kiosk at Capaha Park has been built and placed at the circle at Cherry Hill. The demonstration models still need to be placed to complete the project. NEW BUSINESS A. Capital Improvements Director Muser announced that the 5 Year. Capital Improvement listing will need to be decided at the next board meeting. A copy of last year's listing of the 5 Year Capital Improvements and unbudgeted funding list was provided for the Board Members` review. Parks and Recreation Advisory Board October 11, 1993 Page 2 REPORTS Upcoming events in the Department are: Bubble Beach Party - Central Pool October 16, 1993 Haunted House of Horror- October 27-31, 1993 WWF Wrestling November 14, 1993 OTHER BUSINESS The City Council will announce the decision for re -appointment of Board members: Steve Jackson, Terry Ashby, and Mike Kohlfeld at the next City Council meeting. There being no further business, Rick Wieser made a motion to adjourn at 7:45 p.m. Steve Jackson seconded the motion. Motion passed. Respectfully submitted, Marcia Stone Administrative Secretary CAPE GIRARDEAU PARKS AND RECREATION ADVISORY BOARD MEETING November 6, 1993 The Cape Girardeau Parks and Recreation Advisory Board held their monthly meeting at 7:00 p.m. on November S, 1993 at the City Hall Council Chambers. Present: Jim Grebing, Chairman Dan Muser, Parks & Recr. Director Larry Essner, Vice Chairman Marcia Stone, Adm. Secretary Terry Ashby, Board Member Doug Leslie, Asst. City Manager Rick Wieser, Board Member Mike Kohlfeld, Board Member Jay Crosnoe, Board Member Absent Steve Jackson, Board Member Jay Knudtson, Board Member Guest: David Alberson, Architect Tony Sebek, Architect The minutes for October meeting were approved by a motion from Terry Ashby and second by Rick Wieser. Minutes approved. GUEST: A. David Alberson, Recreation Building Project in Osage Park David Alberson presented the building floor plan for the multi- use building in Osage Park. After discussion, Mike Kohlfeld made a motion to approve the concept of the plan with the following suggestions: 1. 12 x 12 garage opening for vehicles to enter the main floor 2. Some type of room divider for the main floor 3. Smaller porch area leading out of: weightroom and increase size of weightroom. Terry Ashby seconded the motion. Motion passed. B. Tony Sebek, Sports Complex in Shawnee Park The Board reviewed the building plans for the sports complex that: was submitted by Tony Sebek. The Board's recommendations are as follows: Board Member Mike Kohifeld will check with other sources on cooler requirements needed for the concession. The Board felt that an additional cooler would be needed for draft beer. Parks and Recreation Advisory Board November 8, 1993 Page.2 Eliminate the storage behind the office to enlarge area for umpires room. The Board will have a special called meeting for approval on the building plans after alterations have been made by Mr. Sebek. OLD BUSINESS A. Five Year Capital Improvements Director Muser gave the Park and Recreation Board the following recommendation for the next 5 year Capital Improvements: 1993-94 Capaha Park Shelters, Courts, playground 1993-94 Land Acquisition 1993-94 Hiking/Biking Trail 1994-95 Capaha Park Shelter Courts, playground 1994-95 Land Acquisition 1994-95 Hiking/Biking Trail 1995-96 Capaha Park Shelter, Courts, Playground 1995-96 Land Acquisition 1996-97 Capaha Park Shelters, Courts, Playground 1996-97 Land Acquisition 1997-98 Washington Park Playground, Shelter 1997-98 Land Acquisition 1998-99 Washington Park Playground, Shelter 1998-99 Cherokee Park Shelter $ 30,000.00 $ 50,000.00 $250,000.00 $ 35.000.00 $ 50,000.00 $500,000.00 $ 35,000.00 $ 50,000.00 $ 25,000.00 $ 50,000.00 $ 25,000.00 $ 50,000.00 $ 20,000.00 $ 25,000.00 Board Member Jay Crosnoe requested that the increase allotment for capital improvements needs to be increased over the next 5 years. Mike Kohlfeld made a motion to accept the capital improvements as presented. Rick Wieser seconded the motion. Motion passed. NEW BUSINESS A. Park Project Names Recommendation by Chairman Jim Grebing that the park projects should have official names. Terry Ashby made a motion to name the hiking/biking trail "Cape LaCroix Trail". Rick Wieser seconded the motion. Motion passed unanimously. Parks and Recreation Advisory Board November 8, 1993 Page 3 Terry Ashby made a motion to name the project at Shawnee Park "Shawnee Park Sports Complex". Seconded by Rick Wieser. Motion passed. Recommendation by Chairman Grebing that the families that donated the land in these areas be shown tribute by naming a ball.fiel.d or street within the park after their family name. Recommendation by Terry Ashby to name the multi-purpose building at Osage Park "Cape Girardeau Activity Center". Seconded by Rick Wieser. Motion failed 3-2. Tabled till next month's meeting. OTHER BUSINESS Terry Ashby, Mike Kohlfeld, and Steve Jackson will serve on the nominating committee with Terry Ashby chairing the committee. Election of officers will be held at the next board meeting. REPORTS Director Moser reported that the Parks and Recreation Department received. Honorable Mention Award on the Governor's Treescape Award again this year. There being no further business, Jay Crosnoe made a motion to adjourn. Terry Ashby seconded the motion. Motion passed. Respectfullly�7 submitted, Marcia Stone Administrative Secretary CITY OF CAPE GIRARDEAU PARIES AND RECREATION AND CONVENTION VISITORS BUREAU JOINT MEETING NOVEMBER 23, 1993 The Park and Recreation Advisory Board and the Convention Visitor's Bureag Board met or the Show Me Center for a joint meeting to discuss the Shawnee Softball Complex and the Osage Multi -Purpose Buildings' floor plaits. Those present from the Parks and Recreation Advisory Board were, Choirnan Jim Grebing, .Steve Jackson, Jay Krmdlson, Larry Essner, Terry Ashby, Rick Wieser, Jay Crosrnoe. Those present from the Convention Visitor's Bureau Board were: Walter Wildman, John Mehuer, Beverly Estes, Bob Hoppmann Dan Drury, Davis Ross, Doc Cain, Juan Crites Others present were; Dan Moser, Doug Leslie, Mary Miller, Jay Eastlick, Tany Sebek, David Albersorg Bob Hahn, Brack Davis, Scott Withants, and Marcia Share Jim Grebing opened lite meeting reviewing the background on where Bie funding for the project originated and the future plans for the projects. SHAWNEE SOTTRAIL COMPLEX The facility of Shawnee is needed to market for there tournaments to be brought too" city. Te compete in the bidding for large tournaments our facility needs to provide adequate fields, restaurant, lockers, showers, playground for the children. Bob Hoppmann suggested titan we start the concessions with vending faod m+ a convenience food burls instead of a restaurant. Sett chips instead of french flys, eliminate cost of hood and deep fryers. The plans proposed would qualify the restaurant to pay the 1% restaurant sales lax. We could use more seating if tournaments go welt. The seating, terraces, overhang, and landscaping can be the drawing card along with the jive softballfiehls. Facility will be used March - November. Doc Cain felt that it was a slap in the face to restaurant owners to go into competition with them on a project that was funded through lite restaurant tux. Dan Drury.suggested that the department talk to some fast food restaurant owners an the expense of operation. Mary Minter will be involved to help promote toantartents to our city. Parks and Recreation/Convention Tourism Joint Meeting Navember23, 1993 Page 2 MULTI PURPOSE. BUILDING Bob lioppman , informed those present that she CVB Board had reactants about the CVB nffrce ptaccmrnt, catering facilities, storage rooat needed and the size of the weighlroom atnd fitaess room. Suggestions included. 1. Have concession area located in between the CVB Office and Parks and Recreation Office. 2. CVB needs hospitality room. 3. Mary Miller will have floor plans available in a couple of weeks. 4. Dan Drury suggested concrete floor with striping instead of hardwood floor. 5. Need seating and more storage for seating, tables and chairs. R. Need total access late at least ti ft. wide hall -way all around the facility. With 3.4 different access areas. 7. Who has priority? Booked events has priority. & Caterers need: hot bores, steam wells, adequate wiring, 3 congradment sinks, prep tables, coolers drains, cleaning area. The size would he equivalent to the Arena kitchen quadiripled. 9. Take out weightroom/fitness for storage and catering. 10. Meeting roans on present plan is adequate. it. Mary Miller would prefer a less glamorous facility and have more inside. 12. CVB Board Members wanted to know the operating cast. The CVB and Parks and Recreation will be assessed cost on operation. l3. Suggestion to take offices out on phase one. Phase II add two smatter building for offices. Look at expansion prospects. Juan Crites made a motion to have Mary Miller and Bob 110ppmann meet with representatives from the Parks and Recreation to snake recommendations. Beverly Estes seconded the motion. Motion passed. Architects Tony Sebek and Dave Alberson will develop the schematic design from the sub -committee's suggestions. The sub-cantndBee will meet next week to compromise at the project. There being no further business, the meeting was adjourned. Respectfully submitted, ,�J�GC.i.C(Ct --- �Ce;nia Marcia Slone CITY OF CAPE C.IRARDEAU PARKS AND RECREATION ADVISORY BOARD SPECIAL CALLED MEMNG November 29, 1993 The Parks and Recreation Advisory Board met at the A. C. Bnise Fairboard Conference Room oil November 29, 1993 at 4 p.m for a special called nreeffirg to discuss the recreation pmjects. Those presents were: Jim Grebing, Chairman Rick Wieser, Board Member David Gunther, Board Member Jay Crosnoe, Board Member Jay Kaudtson, Board Member Mike Kohtfeld, Board Member Dan Muse{ Director Scott Williams, Beer. Coordinator Peany Wingerteq Recr. Coordinator Brock Davis, Bern Coordinator Marcia Stone, Adm. Secretary Chairwran Grebing opened the meeting reviewing the discussion of the joint meeting with the Convention Visitors Bureau Board. MULTI-PURPOSE BUILDING CVO Reatrel't: 1. CVB expressed concerns on their office space in the facility. 2. More storage needed. 3. Preparation area for caterers with adequate access areas to service area. 4. Remove fitness1weightroam. 5. Concrete floors instead of wood. & Possibly remove offices Parks. and Recreation Reouest 1. Main floor size should remain as proposed. 2. Lockers, showers, classrooms, fitness mom, storage, concession area, meeting moms needed as proposed. 3. Small operation offce 4. Wood floor needed 5. Elevated walking track needed We do not want to compete with Universal Physic. We will offer Bre basica for the beginners in Programs for those to see if the interest is there for a low budget price. Then, they can advance to the professional programs offered by other businesses. Present weightroom facility at A. C. Brase Arena is not handicap accessible and there is not a alternative place at the present building to relocate or add on. This facility would be idle for shelter for emergency disaster. The Board Members agreed that larger preparation and storage areas are needed for caterers and equipment. But, the preparation area should lot he four times larger than the Arena kitchen. TO promote future tournaments the locker and shower facilities are a must. Parks and Recreation Advisory Board November 27, 1993 Page 2 Mike Kohlfehl made a notion to accept the concept of features as presented by the staff with the convention and playing floor with a wood surface. Jay Knudison seconded the motion with an ammendment to have both indenties present with office space in the building. Motion passed. SOFTBALL COMPLEX CONCESSION BUILDING CVB Reauesl Scale down the restaurant area to a convenience food basis using vending machines instead of the full scale kitchen unit. Park and Recreation Request 1. More seating needed in facility 2. More coolers needed for beer. 3. Proposed kitchen unchanged to draw tournaments to our town. Provide facility equivilent to a mini Burger King. Jay Crosnoe made a motion to accept the proposed plans as a desirable concept for inside seating and kitchen facility for the building. Rick Wieser seconded the motion. Motion passed. Several members will be visting other complex concessions for ideas. The staff will develop an operation budget far the projects. Dan Muser and Jim Grebing will meet with Mary Miller and Bob Iloppmannn later this week with the Park and Recreation Board's recommendations on the projects. There being no further business the meeting was adjourned. Respectfully submitted. Marcia Stone CAPE GIRARDEAU PARKS AND RECREATION ADVISORY BOARD MEETING December 13, 1993 The Cape Girardeau Parks and Recreation Advisory Board held their monthly meeting at 7.00 p.m. on December 13, 1993 at the City Hall Council Chambers. Present: Larry Essner, Vice Chairman Steve Jackson, Board Member Jay Knudtson, Board Member Rick Wieser, Board Member Mike Kohlfeld, Board Member David Goncher, Board Member Absent Jim Grebing Chairman Jay Crosnoe, Board Member Terry Ashby, Board Member Dan Muser, Parks & Recr. Director Marcia Stone, Adm. Secretary Doug Leslie, Asst. City Manager Guest: Jay Eastlick, S.E. Missourian The minutes for the November meeting were approved by a motion from David Goncher and seconded by Rick Wieser. Minutes approved. OLD BUSINESS A. Park Project Name David Goncher made a motion to have a contest involving the community in creating a proper designated name for the new building located at Osage Park. Rick Wieser seconded the motion. Following a brief discussion, David Goncher rescinded his motion. The Board directed the staff to bring several name suggestions back for their consideration. B. Recreation Project Update Director Moser informed the Board that the Convention Visitor's Bureau will meet this coming Wednesday to review the Parks and Recreation Advisory Board's recommendation on the revisions for the recreation projects. NEW BUSINESS A. Dmft Request for the Excursion Riverboat Proposal Assistant City Manager Doug Leslie highlighted the draft proposal request for the excursion riverboat that will be submitted forbids. The first of three public forums on the proposal Parks and Recreation Advisory Board December 13, 1993 Page 2 will be at the City Council Study Session on December 20th at 5:30 p.m. Possible representatives attending from the Park and Recreation Advisory Board will be Jay Knudston, Larry Essner, and Jim Grebing. B. Election of Officers Nominating Committee Member Steve Jackson recommended that the existing slate of officers, Chairman Jim Grebing and Vice Chairman Larry Essner, remain for the upcoming year. Mike Kohlfeld seconded the motion. Motion passed. REPORTS Director Muser reported that the Parks and Recreation Department will be working with the Missouri Conservation Department on a project to build a small fishing dock at the Capaha Lagoon. The Capaha parking lot is completely overlaid and striping will proceed when weather allows. OTHER BUSINESS Mike Kohlfeld made a motion to go into executive close session. David Goncher seconded the motion. Motion passed. David Goncher made a motion to leave close session. Mike Kohlfeld seconded the motion. Motion passed. There being no further business, the meeting adjourned at 8:10 p.m. Respectfully submitted, Marcia Stone Administrative Secretary PARKS AND RECRE477ON ADVISORY BOARD DECEMBER 13, 1993 CLOSED SESSION Director Dan Moser presented a copy of a building proposal for Osage Park proposed by Bob Hahn. The building proposed consisted of 46,000 square fent with cost estimated at $2.2 million. Bob Hahn suggested that the building is bid out on a Design Build Plan process. The Parks and Recreation Advisory Board agreed that the design presented looked good with some modifications; i.e., more storage, lockers, showers are needed and break-out rooms were inadequate and funding for the additional $600,000 would have to be obtained. Bob Hahn also provided a plan for the softball complex. The Parks and Recreation Board stressed that the design didn't begin to meet the needs for the complex. At least five fields are needed with expansion areas to fulfill the requirements to hold large tournaments. The Board has researched the requirements needed from contacting other softball communities and holding many joint meetings with community league representatives for both softball and soccer over the past year. Dan Muser will meet with the CVB this Wednesday at 3:30 p.m. and relay the Park and Recreation Board's comments. Respectfully submitted, Marcia Stone Administrative Secretary