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HomeMy WebLinkAbout1989,14)9 CAPE GIRARDEAU PARK AND RECREATION ADVISORY BOARD MEETING JANUARY 9, 1989 The Cape Girardeau Park and Recreation Advisory Board held their monthly meeting at 7 p.m. on January 9, 1989 at the City Hall Council Chambers. Present: Jim Lagan, Vice -Chairman Jackie Todd, Board Member Larry Essner, Board Member Bob Levy, Board Member Pat Newbern, Board Member Jay Crosnoe, Board Member Absent: Steve Bone, Dir. Parks & Recr. Dan Moser, Park Superintendent Rosie Gottlieb Recr. Coordinator Marcia Stone, dark & Recr. Seer. Guest: Mike Halvorson Board Member Mark Bliss, S. E. Missourian Clay Cundiff, hoard Member Patty Lamb, News Guardian Jim Grebing, Chairman Barry Zerbe, CAYSA Past Scott Williams, Recr. Programmer President Dayna Miles, Aquatic Supt. Vice Chairman Jim Logan called the meeting to order requesting any corrections to the minutes. Jackie Todd made a motion to accept the minutes as mailed. Larry Essner seconded the motion. Motion passed. GUEST BARRY ZERBE - CAPE AREA YOUTH SOCCER ASSOCIATION Barry Zerbe, Past President of CAYSA gave a brief history of their league which consists of: 800 boys and girls in the Spring league and 650 in the fall. This year started CAY9A's first year for an all girl's team with 135 participants. The association started in 1980 and has grown steadily every year. The league has contributed $60,000 toward improvements such as the new footbridge, concession/ restroom facility and field improvements to the Shawnee Park Soccer Complex. Future improvements will be: improved parking lots, handicap path, relocation of fields, pavement of Wilson Road, walkbridge to Minnesota side of park, and irrigation system. Their largest source of funding comes form the Hardee soccer dollar promotion which raises approximately $32,000 annually. PARKS and Recreation Board January 9, 1989 ge 2 OLD BUSINESS A. SKATEBOARD RAMP Mr. Bone presented a letter from MOPERM Insurance stating that they could not deny the City liability insurance but could not give us an estimate on the cost for coverage for the skateboard facility. Bob Levy made the motion that the Parks and Recreation Advisory Board recommend that the City Council approve the installation of the temporary skateboard ramps to be placed at the existing Capaha tennis courts. Larry Essner seconded the motion. Motion passed. NEW BUSINESS A. CITY HALL GYM/WEIGHT ROOM USE POLICY Rosie Gottlieb, Recreation Coordinator informed the Board that there has been an increase in usage at the City Hall gym and weightroom which has caused a problem with vandalism, stolen items and unruliness. Fictitious names have been used on our existing sign -in method of registration. Ms. Gottlieb suggested that we set up a ,.minated picture I. D. card system for the users who provide adequate I.D. such as driver's license or birth certificate. Larry Essner made the motion that the Board approve the I. D. card policy with a minimum processing cost. Jackie Todd seconded the motion. Motion passed. REPORTS 1. FUNDING COMMITTEE - LARRY ESSNER Larry Essner reported that the proposal for park names will be submitted before the City Council at their next scheduled meeting. 2. NEW PARK LAND- JIM LOGAN No report made at this time. 3. EXISTING PARK LAND - JACKIE TODD Mr. Todd had no report at this time. Parks and Recreation Board January 9, 1989 Page 3 RECREATION PROGRAM COMMITTEE-JACKIE TODD A list of potential participants to serve on the recreation committee has been compiled. Six candidates will be contacted with two alternates. The committee will meet on the 1st, 3rd, and 4th Monday of each month at 6 p.m. in the A. C. Brase Arena Conference room. The committee will be concentrating on programming, funding, staffing, and promotions for the Recreation Division. 4. SUPERINTENDENTS' REPORT The superintendents gave brief reports on the activities in their divisions for the month of December. There being no further business, Jackie Todd made the motion to adjourn. Larry Essner seconded the motion. Motion passed. Respectfully submitted, Marcia Stone Park and Recreation Secretary �t Ali, ii t The Cape Girardeau Park and Recreation Advisory Board held their monthly meeting at 7 p.m, on February 13, 1989 at the City Hall Council Chambers. Present: Jim Grebing, Chairman Jackie Jackie Todd, Board Marber Larry Essner, Board Member Bob Levy, Board Member Jim Logan, Board Member Mike Halvorson, Board Member Pat Newbern, Board Member Absent: Dayna Miles, Aquatic Supt, Clay Cundiff, Board Member Steve Bone, Dir. Parks & Recr. Dan Muser, Park Superintendent Rosie Gottlieb, Recr. Coordinator Marcia Stone, Park & Recr. Secr. Scott Williams, Recr. Programmer Guest: Mark Bliss, S. E. Missourian Margie Tbeobald, Pool Committee Dan Osborne, Youth Baseball David Davidson, Youth Baseball Fred Younghouse, Pool Ccmnittee Larry Dew, Pool Committee Sherry Snedeker, Pool Committee Chairman Jim Grebing called the meeting to .order requesting approval of the minutes. Larry Essner made a motion to approve the minutes as mailed, Bob Levy seconded the motion. Motion passed. A. David Davidson & Dan Osborne - Request for Field Improvements Mr. Dan Osborne, representative of the Cape Youth Baseball. League, requested permission to replace the backstop at each of the minor league diamonds at Capaha Park, The league also requested permission to build a concession stand near Arena Field # 13 and # 14. Bob Levy made the motion that we accept the proposal as presented by the Cape Youth Baseball League with final approval on location made by Steve Bone and the Fair Board. Mike Halvorson seconded the motion. Motion passed. Mr. Hone cautioned the board and the league that the area they were requesting to build the concession stand on is in the flood way. B. Council David Ba_rklage - City Wide Beautification Councilman Barklage acknowledged that park aesthetics is the major first step in achieving additional funds for other areas of imp-Imements for our parks. He requested the Board's endorsement and backing on making 1989-90 a year for City Wide Beautification, involving Vision 2000, Chamber of Commerce Beautification Committee, the Friends of the Park, Adopt-a- Parks and Recreation Board February 13, 1989 Page 2 Park, Nam -a -Street Project, local businesses, schools, and other interested groups. Emphasis should be made in planting of trees, shrubs and flowers. Larry Essner made the motion that we endorse Councilman Barklage's citywide beautification proposal for 1989-90. J. Crosnoe seconded the motion. Motion passed unanimously. OLD BUSINESS A. SKATEBOARD Steve Bone, Director, informed the Board that he has received direction from the City Manager not to pursue the skateboard ram project due to the unavailability of liability insurance from Missouri Public Entity Risk Management fund. B. Old Lorimier Cemetery Jim Grebing, Chairman, showed a slide presentation of grave sites and wonuient stones of several influential and prominent founding families of Cape Girardeau buried at Old Lorimier Cemetery. Chaimtan Grebing felt that through an organizationaleffort that many living ancestors and prominent businesses would be willing to donate needed funds to help preserve this historic landmark. There will be a committee formed in the near future to pursue this project and all interested parties should contact Mr. Grebing. C. Recreation Crnmittee Jackie Todd, Chairman of the Recreation Committee, informed the board that the Committee has agreed to stay with the present programs such as playground, baseball, baton, cheerleading, tennis, etc. Additional offerings this year are still being researched to make the p-*agran more self-sufficient through a nominal fee charge. The committee will give its proposal for the 1989 summer program at the March meeting. D. Swimming Pool Committee Chairman Jim Grebing presented a report canpiled by the swimming pool comnittee which gave eight recce ndations on the existing city arced Pools. (See attached) Parks and Recreation Board February 13, 1989 Page 3 Jim Logan made a nation to approve the eight recommendations and to forward the recommendations to the City Council for their comments. Mike Halvorson seconded. Motion passed unanimously. E. Street Names Consensus of several Board Members revealed second thoughts on selling the street names to organizations. Jackie Todd made the motion that Mike Halvorson, Larry Essner and Jim Grebing review the idea and suggest an alternative solution to naming the streets. Jay Crosnoe seconded the motion. Motion passed. NEW BUSINESS No new business reported. Chairman Grebing reported that the Capaha Ballfield lights will be installed in approximately two weeks and completion of the field should be made by mid -summer. Director Steve Bone reminded the Board that April 22 will be the annual "Friends of the Parks" day. Mr. Bone invited any interested Board Members to contact him as soon as possible if they would like to attend the Missouri Parks and Recreation Conference to be held in Kansas City on April 4-7. The Parks and Recreation Department, for the second year in a roll, received the "Take Pride in America" award from the Missouri Department of Natural Resouces. The Department is now a finalist for the national award. A satellite workshop will be held on May 20th from 12 noon - 3 p.m. on "Re -Inventing the Board". Any interested Board Member should contact Steve Bone on attending. The resignation of Clay Cundiff to move to Lee's Summit, Missouri, has left a vacancy on the Board. Prospective members are urged to submit their applications so the City Council can act on their appointment at the March meeting. There being no further business, Jackie Todd made the motion to adjourn. Mike Halvorson seconded the nation. Motion passed. Respectfully submitted, Marcia Stone CPS Park and Recreation Department CAPE GIRARDEAU PARK AND RECREATION ADVISORY BOARD MEETING MARCO 13, 1989 The Cape Girardeau Park and Recreation Advisory Board held their monthly meeting at 7 p.m. on March 13, 1989 at the City Hall Council Chambers. Present: Jim Grebing, Chairman Jackie Todd, Board Member Larry Essner, Board Member Bob Levy, Board Member Jim Logan, Board Member Mike Halvorson, Board Member Pat Newbern, Board Member Michael Kohlfeld, Board Member Jay Crosnoe, Board Member Absent: Dayna Miles, Aquatic Supt Steve Bone, Dir. Parks & Recr. Dan Muser, Park Superintendent Rosie Gottlieb, Recr. Coordinator Marcia Stone, Park & Recr. Secr. Scott Williams, Recr. Programer Guest: Mark Bliss, S. E. Missourian Mary Richards, Rec. Committee Ion Strohmeyer, SEMO Fair Board Glenn Wade, Rec. Committee Tan Holshnuser, Beautification Committee Chairman Jim Grebing called the meeting to order welcoming the new Board Member, Mike Kohlfeld, who is filling the unexpired term of Clay Cundiff. Jackie Todd made a motion to accept the minutes as mailed. Jay Crosnoe seconded the motion. Motion passed. A. Don Strohmeyer, Southeast Missouri District Fair Association Mr. Strohmeyer presented a summarized history of the Southeast Missouri District Fair Association (See attached). This year, $20,000 has been designated toward an extensive electrical inprovements to the areas just West and North of the A. C. Brase building. Other improvements, such as filling in low areas are also being considered. Don noted that contrary to popular belief, the Fair Association did not purchase any of the original Arena Park property. Parks and Recreation Board March 13, 1989 Page 2 OLD BUSINESS A. Recreation Conmittee Jackie Todd, Chairman of the Recreation Comnittee introduced his committee members, Marry Richards, and Glenn Wade, and acknowledged two menders that were unable to attend the board meeting; Tony Martin and Kathy Moore. Marry Richards explained the new programs and activities that the Department will be offering this year. The program will be with more structured activities and taught by well qualified instructors. Some of the classes will require a fee because of materials and the exceptional quality of instructors that will be available this year. Dr. Wade informed the Boa -rd that the general trend, even in smaller canmunities, is going toward a fee and charges structure because of tax lids that are being placed on cities, a more health conscious public, and the request of use by out-of-town people. The feelings are that those that play should be the ones to pay. The charges that the committee and staff have set for the programs are not intended to produce a profit, but to only cover the costs of the programs. For those families that feel that classes are beyond what they can afford, camperships are available. The campership is a scholarship program made available to those who meet specific inccnme requirements. The Ministerial Alliance has offered to provide assistance to the Department for the campership screening process. Chairman Jim Grebing commended the committee; Director Steve Bone, Recreation Coordinator Rosie Gottlieb, and Recreation Programer Scott Williams for their time and dedication in compiling a well-rounded summer p_rogran for the cumnunity. Chairman Grebing requested that the City Council Members receive a copy of the 1989 Stammer Recreational Program. Larry Essner made a motion that the Board endorse the sumner recreation program as outlined. Jim Logan seconded the motion. Motion Passed. B. Tree Ordinance Tom Holshouser, Chairman of the Chamber of Co mierce Beautification Committee, explained the need for a tree ordinance in the city. After much discussion, Jim Logan mmoved that the Board give an endorsemnt on the tree ordinance concept for Cape Girardeau and that the proposed ordinance go through proper channels for clarification and editing. He also requested that a final copy be presented to the board before approval is made by the City Council. Larry Essner seconded the notion. Motion passed with six in favor and two opposed. Parks and Recreation Board March 13, 1989 Page 3 C. Street Names The Street Name Committee is working on a list of service clubs to contact about the street names and should have the compiled list by the April meeting. D. Friends of the Park Day Mr. Bone informed the Board that there was a kick off meeting for the "Help Cape Shine Month/Friends of the Park Day" Committee last week. Those represented included the police, boy and girl scouts, and Schnucks. We still need volunteers from the Board. There will be at least three billboards in town promoting "Help Cape Shine and Friends of the Park Day". E. I.orimier Cemetery The first 1,orimier Cemetery Committee meeting is tentatively scheduled for March 27th or 28th. Those interested in attending should contact Jim Grebing. NEW BUSINESS A. Council/Board Meeting There will be a joint City Council and Park and Recreation Advisory Board luncheon next Friday. A proclamation designating April as "Help Cape Shine Month" will also be signed prior to the meeting. Mr. Bone reported that after studying the proposed Cape LaCroix floodway project, it has been decided by Ms. Keller and ML. Bone that the Cape Lacroix Cross's present location will be a suitable site since the intersection of Highway 61 and W will be moved allowing more roan for the cross and better exposure to the public for viewing. Mr. Bone announced, Golf Course Superintendent Joseph Herzog resigned last week to accept a similar position with Columbia Country Club in Columbia, Missouri. The Sumner Recreation Program will be published by the Southeast Missourian as an 8-12 page tabloid on a Tuesday edition scheduled for sometime in mid-Aprii. There being no further business, Jay Crosnoe made the motion to adjourn. Mike Halvorson seconded the motion. Motion passed. Respectfully submitted, Marcia Stone, Secretary City Council/Park and Recreation Board MARCH 17, 1989 JOINT MEETING The City Council and Park and Recreation Advisory Board held a joint luncheon meeting at Melissa's Restaurant on March 17, 1989. Those Present: CITY STAFF: City Manager J. R. Fischer, Assistant City Manager Al Stoverink, City Clerk Evelyn Legrand, City Planner Kent Bratton, Director Steve Bone, Park and Recreation Secretary Marcia Stone. CITY COUNCIL: Mayor "Gene" Rhodes, Councilmen David Rust, Al Spradling, and David Barklage. PARK & RECREATION BOARD: Mike Kohlfeld, J.Crosnoe, Jackie Todd, Jiai Logan, Jim Grebing, and Larry Essner. Chairman Jim Grebing opened the meeting with an acknowledgement of the goad cooperation with city staff to resolve problems. He info_rnied the City Council that there is a diverse cross-section of members on the Park and Recreation Advisory Board and acknowledged that the Board is aware that they ante strictly an advisory board. Mayor Rhodes emphasized that our society is beaming more recreationally concerned and we need to make mare efforts to meet those recreation needs. He conwended the board on an excellent job and encouraged then to keep up the good work. Steve Bone gave a slide presentation of several major projects that the Department has conpleted this year and a glimpse of the Rose Garden Renovation proposal that he is working on for this upcoming year. Jackie Todd, Charman of the Recreation Cumiittee, outlined this year's Sunnier Recreation Program. He informed those attending that there are several new programs that we are offering that do require fees, but they are allowing us to provide better quality programs. Councilman Barklage asked if the Camiittee has ever done an int analysis on where we are going in the future in regards to our recreation programs and what type of groups were we trying to focus on? Parks and Recreation Board March 17, 1989 Page 2 Mr. Todd assured Councilman Barklage that the Cannittee is strictly trying to make many of the programs self- sufficient. Councilman Barklage was concerned about some low-income fanilies that may not be able to afford some of the programs that we have to offer. Mr. Todd explained that we are fo_nming a scholorship or campership program for those that qualify under the school lunch program guidelines through the help of the Ministerial Alliance. Larry Essner, Pool Committee Representative, informed the City Council that his committee recommended replacement of Capaha Pool. The committee suggested a recreational type pool with slides and other play equip men Mayor Rhodes inquired how the private pools were effecting our attendance. He also reminded the Board that we are already subsidizing in an excess of over $150,000 for the operation of our pools, without considering any renovation or new pools. He stated that, "We need to know how far we want to go with our subsidies," and asked, "Is it worth it"? Jim Grebing stated that the new recreational pool would produce more revenue with expanded programming and better marketing capabilities. Councilman Barklage felt that the pool should remain in Capaha Park. Mayor Rhodes commended the Park Division on the nice park entrance signs that are now displayed in most parks. Jackie Todd stated that he appreciated the response from the City Council on the status of the board's recommendations. There being no further business, the meeting was adjou--ned. Respectfully submitted, Marcia Stone, Secretary Park and Recreation Department CAPE GIRARDEAU PARKS AND RECREATION ADVISORY BOARD MEETING APRIL 10, 1989 The Cape Girardeau Parks and Recreation Advisory Board held their monthly meeting at 7 p.m. on April 10, 1989 at the City Hall Council Chambers. Present: Jim Grebing, Chairman Steve Bone, Dir. Parks & Recr. Jackie Todd, Board Member Dan Muser, Parks Superintendent Larry Essner, Board Member Scott Williams, Recr. Programmer Bob Levy, Board Member Marcia Stone, Park & Recr. Secr. Jim Logan, Board Member Jay Crosnoe, Board Member Mike Kohlfeld, Board Member Absent: Guest: Rosie Gottlieb, Recr. Coord. Dayna Miles, Aquatic Supt. Mark Bliss, S. E. Missourian Mike Halvorson, Board Member Patty Lamb, News Guardian Pat Newbern, Board Member Carolyn Levy, Garden Club Chairman Jim Grebing called the meeting to order requesting approval of l,:ist month's minutes. Mike Rohlfe].d made a motion to accept the minutes as mailed. Larry Essner seconded the motion. Motion carried. GUEST A. Carolyn Levy - Council of Garden Clubs, Rose Chairman The Council of Garden Clubs consists of five individual garden clubs. Each club is responsible for the plantings and pruning. of their assigned area in the Rose Garden. The Cape Girardeau Rose Garden is well-known as a test garden. New species of roses are sent to the garden in which the garden club periodically records the plant's progress and then sends the reports back to the nursery distributor. This year the club has all the 700 beadings planted and two-thirds of the pruning has been completed. The club will be replacing the deteriorated fencing that is the perimeter border of the garden. Director Steve Bone, Park Superintendent Dan Muser, Board Member Jackie Todd and Carolyn Levy will meet to discuss the future of the rose garden. Parks and Recreation Advisory Board April 10, 1989 Page 2 OLD BUSINESS A. Tree Ordinance Tom Holhouser will make his report on the Tree Ordinance at the May meeting. B. Street Names Larry Essner reported that his committee has selected 8-9 service clubs in Cape Girardeau that have made direct contributions to the Park and Recreation Department. These groups will be sent a letter stating that their group has been selected as a candidate for representation of a Park Street Name in appreciation of their contributions to the Parks and Recreation Department. The committee will provide suggested street names and request that a representative from the selected group attend a meeting to discuss the details. Mr. Bone will make a presentation on ways in which the groups can continue making contributions to aesthetically beautify their particular street. The list of groups in priority are: 1. Kiwanis 2. Jaycees 3. Evening Optimist 4. Noon Optimist 5. Breakfast Optimist 6. Rotary - West 7. Rotdry - Downtown 8. Exchange Club Others- TPA, Legion, Fairboard, VFW, Council of Garden Clubs Larry Essner recommended that we accept the proposal. Jackie Todd seconded the motion. Motion passed unanimously. C. May Green Garden Jim Grebing reported that the May Greene Garden Committee has set a tentative date of June 9 for the May Greene Garden dedication. At that time, the garden will be turned over to the city to maintain. The May Green Committee will continue to raise funds for future projects. Projects currently listed include plantings, and the use of used bricks to make a patio and entry walk into the garden. D. Lorimier Cemetery Twenty-two citizens attended the organizational meeting on the Lorimier Cemetery. Several sub -committees have been formed to work on security, restoration, and historical background of the cemetery. Parks and Recreation Advisory Board April 10, 1989 Page 3 E. Friends of the Park Day Mr. Bone gave his final plug for volunteers to help supervise various projects on "Friends of the Park" day. Park Board members that volunteered to participate were: Jackie Todd, Mike Kohfeld, and Jim Grebing, F. Capaha Baseball Field Chairman Grebing reported that the installation of lights and fence at the Capaha Baseball Field are at a standstill due to specially ordered bolts that are back ordered. Everything should go quickly once the bolts come in. NEW BUSINESS A. Plaques for Trains Larry Essner suggested that the dedication of the two park locomotives in Arena and Capaha Park be done as soon as possible because he has received complaints from some of the volunteers who worked on the project. Mr. Bone will contact Tom Meyer and arrange a dedication date. B. Volleyball Suggestions were made by Board Members for additional volleyball areas to be constucted, possibly with a sand court and lights. REPORTS A. Missouri Parks and Recreation Conference Mr. Bone and Mr. Grebing gave a brief summary of the tours and programs that they attended at the Missouri Parks and Recreation Conference in Kansas City, Missouri. Scott Williams will make copies of several recreational information sheets that he obtained from the conference for Recreation Committee Chairman Jackie Todd . B. A. C. Brase Lighting Director Steve Bone reported that he has been given approval to proceed with the A. C. Brase Arena re -lighting project. C. Flash Flood Damage Mr. Bone reported that he has met with the Cape Men's Slow Pitch President Cary Flanagan in regards to repairs on the Slow Pitch fields in Arena Park due to the flash flood that occured earlier last week. Parks and Recreation Advisory Board April 10, 1989 Page 4 D. June Monthly Meeting Date Mr. Bone requested that the Park and Recreation Advisory Board's regularly scheduled June monthly meeting be moved up one week to June 5 because he will be out -of town for three weeks in June to complete his internship. Meeting location for the June 5th meeting will be discussed at the May 8th meeting. The Board will need to decide also whether or not they want to change to a 7:30 p.m. meeting time for the summer as they have done in the past. There being no further business, Jackie Todd made the motion to adjourn the meeting. Jay Crosnoe seconded the motion. Motion carried. Respectfully submitted, Marcia Stone, Secretary Parks and Recreation Department s�oA CAPE GIRARDEAU PARKS AND RECREATION " ADVISORY BOARD MEETING May 9, 1989 The Cape Girardeau Parks and Recreation Advisory Board held their monthly meeting at 7 p.m. on May 9, 1989 at the City Hall Council Chambers. Present: Jim Grebing, Chairman Steve Bone, Dir. Parks & Recr. Larry Essner, Board Member Dan Muser, Parks Superintendent Jim Logan, Board Member Scott Williams, Recr. Programmer Jay Crosnoe, Board Member Rosie Gottlieb, Recr. Coordinator Pat Newbern, Board Member Marcia Stone, P & R Secretary Pam Seal, Secretary Absent: Dayna Miles, Aquatic Supt. Mike Halvorson, Board Member Jackie Todd, Board Member Bob Levy, Board Member Guest: Mark Bliss, S. E. Missourian Bill Dennis, News Guardian Chairman Jim Grebing called the meeting to order requesting approval of last month's minutes. Larry Essner requested that the Lion's Club be added to the list of others that are being considered for street names for the parks. Larry Essner made a motion to accept the minutes with the addition as noted. Jim Logan seconded the motion. Motion passed. GUEST Director Steve Bone introduced Pam Seal, a part time secretary that we plan to employ full time later this summer. PRESENTATION The presentation by Park Superintendent Dan Moser will be presented at the June 5, 1989 meeting. OLD BUSINESS A. STREET NAMES - Larry Essner Larry Essner reported that the Street Name Committee will be meeting with the club representatives on May 16. The committee will present to the Board the finalized agreements made on the Street Names at the June Board meeting. NEW BUSINESS The June Park and Recreation Board meeting will be on June 5th, 7:00 p.m. at Cherokee Park shelter # 3. Parks and Recreation Advisory Board May 8, 1989 Page 2 REPORTS A. FRIENDS OF THE PARKS - ROSIE GOTTLIEB Board Members Jackie Todd, Jim Logan and Chairman Jim Grebing supervised various groups that participated on "Friends of the Park" Day in Capaha Park. Approximately 650 people took part in the day's events and approximately 1,000 for the entire "Help Cape Shine" month program. Rosie Gottlieb reported that "Friends of the Park" sub -stations were set up at the following locations with the designated organizations participating: Riverfront Park: Beta Club Dennis Scivally: Exchange Club Arena Park: Beta Sigma Sigma and Tau Kappa Epsilon Arena Park: Girl Scouts Several local companies donated money for tee shirts and Schnucks donated lunch and Pepsi donated soda. The tentative date for next year's "Friends of the Park" day is set for April 21, 1990, rain date April 28. The trains at Arena and Capaha were dedicated as a finale of the "Friends of the Park" day. B. SPECIAL EVENTS - SCOTT WILLIAMS, RECREATION PROGRAMMER Scott Williams reported that in the month of April the Parks and Recreation Department co-sponsored the Special Olympics with SEMO University. There were 400 participants plus 400 volunteers. The SEMO Trianthlon was also a co-sponsored event with SEMO University and the Parks and Recreation Department with 142 participants. On June 3, we will be holding our 2nd Annual Hershey Track and Field meet. There were 30 participants last year and we are expecting 70-100 this year. There have been several schools reporting that they will be bringing in students to compete. C. POOL CONCESSIONS Rosie Gottlieb reported that there will be vending machines in the pool concessions. Soda and snack machines will be placed inside and outside the buildings. They will be eliminating the employee operated concession stands this year on a trial basis. Parks and Recreation Department May 8, 1989 Page 3 D. COMMITTEE REPORTS 1. FUNDING- LARRY ESSNER No report. 2. NEW PARK LAND - JIM LOGAN No .report. 3. EXISTING PARK LAND- JACKIE TODD Mr. Bone reported that the Public Works Department is planning to replace the guard rails at Cape Rock Park. 4. RECREATION PROGRAMS - JACKIE TODD Scott Williams, Recreation Programmer, reported that their next scheduled meeting for the recreation committee will be this Wednesday and that they will be meeting once a month. 5. CAPAHA BALLFIELD COMMITTEE - Jay CROSNOE Jay Crosnoe reported that the anchor bolts for the lights that were ordered in February have finally arrived. Reli Electric is scheduled to start this coming Wednesday morning on the installation of the lights. There are several areas that will be concreted around the ballfield dugout and bleacher area. New boards will be placed on the existing bleachers. There will be a sprinkler system installed for the infield and outfield and artificial turf will be placed for the coaches boxes and on the dugout path going to home plate. SEMO University will.. be plugging or sprigging the infield and outfield areas with bermuda or possibly zoysia grass. The field distance will be 330 foot side lines, 400 foot center and 375 foot in the alleys. To extend the depth of the field the little league field adjourning the Capaha field will be moved back ten feet and a new backstop is being installed. There will be 10-12 billboards placed on the fences. One-half of the billboards have already been sold. Parks and Recreation Advisory Board May 8, 1989 Page 4 Recommendation was made by Chairman Jim Grebing that a sign be posted as soon as possible indicating that Capaha Field will be used solely for Department sanctioned league games that have been reserved through the Parks and Recreation Department. Jay Crosnoe made a motion to accept the recommendation by Jim Grebing. Larry Essner seconded the motion. Motion passed. Jim Grebing also recommended that the Parks and Recreation Department not be obligated to line or drag fields unless the necessary paperwork that they require every year is on file. C. JIM GREBING, CHAIRMAN'S COMMENTS Chairman Grebing encouraged the Parks and Recreation Staff to share any articles of interest with the Board Members. D. STEVE BONE, DIRECTOR OF PARKS AND RECREATION COMMENTS Director Steve Bone informed the Board that the Capital Improvement Budget for the next five years has been improved and that the baord needs to look at the approved list and start making plans on what they want to work on first. There being no further business, Jay Crosnoe made a motion to adjourn. Larry Essner seconded the motion. Motion carried. Respectfully submitted, Marcia Stone, Secretary Parks and Recreation Department CAPE GIRARDEAU PARKS AND RECREATION ADVISORY BOARD MEETING June 5. 1989 The Cape Girardeau Parks and Recreation Advisory Bo and held their monthly meeting at 7 p.m. on June 5, 1989 at the Cherokee Park Shelter # 3. Present: Jim Grehing, Chairman Larry Essner, Board Member Mike Halvorson, Member Bob Levy, Board Member Pat Newbern, Board Member Absent: Steve Bone, Dir. Parks & Recr. Dan Moser, Parks Superintendent Scott Williams, Recr. Programmer Rosie Gottlieb, Recr. Coordinator Marcia Stone, P & R Secretary Dayna Miles, Aquatic Supt. Trent Lane, Recreation Intern Pam Seal, Secretary Guest Jackie Todd, Board Member F. J. Robert, S. E. Missourian Jim Logan, Board Member Scott McClanahan, Cape Jaycees J. Crosnoe, Board Member Brian Eudy, Cape Jaycees Mike Kolhfeld, Board Member Thomas Holshouser, C of C Beautification Committee Chairman Jim Grebing called the meeting to order requesting approval of last month's minutes. Larry Essner made a motion to accept the minutes as mailed. Bob Levy seconded the motion. Motion passed. GUEST Director Steve Bone introduced Trent Lane, a SEMO University Recreation Intern, that will be working with Rosie Gottlieb and Scott Williams this summer. A. CAPE JAYCEE REQUEST - Scott McClanahan Scott McClanahan, representative of the Cape Jaycees, requested permission to host a car show as part of their 4th of July Doin's this year at the Arena [lark. The area to be used would be the grassy area Just north of the Arena softball field # 2 and south of the Arena Park Drive off of Kingshighway. The Jaycees also requested the road directly behind # 2 field to park trailers and trunks. They are expecting 100 entries which will include 20 different classes from antique cars, street rods and customized cars, etc. If it should rain, the display would be moved to the asphalt areas. Suggestion was made that the Jaycees rent the American Legion and Methodist shelters to assure an area to display the cars. The Jaycees will line off the area with field marker. PARKS AND RECREATION ADVISORY BOARD JUNE 5, 1989 PAGE 2 Larry Essner made a motion to accept the Jaycee proposal for the car show to be held on the 4th of July. Bob Levy seconded the motion. Motion passed. B. TOURISM - Lynn Muzzy Mr. Bone informed the Board that the Chamber of Commerce Tourism Director Lynn Muzzy requested permission for the TOPS Convention to be held in the A. C. Brase Arena Building in 1992. The current policy states that bookings can only be made one year in advance unless authorized by the City Council. Mike Halvorson made the motion to recommend to the City Council that they accept the rental request of the TOPS Convention with the provision that the rental rate be set at the 1992 rates. Bob Levy seconded the motion. Motion passed. OLD BUSINESS A. TREE ORDINANCE- TOM HOLHOUSER Tom Holhouser, representing the Chamber of Commerce Beautification Committee, presented a revised edition of the Tree Ordinance to the Advisory Board. Discussion concluded that the members of the commission shall include: one member of the Parks and Recreation Advisory Board, one member of the Chamber of Commerce Beautification Committee and three citizens appointed by the City Council. The Director of Parks and Recreation and the City Forester shall serve as advisors to the Commission. Mike Halvorson made a recommendation to the City Council that Tom Holhouser present the Tree Ordinance to the City Council for their approval with the changes as indicated. Larry Essner seconded the motion. Motion passed. B. STREET NAMES - LARRY ESSNER Larry Essner distributed a handout indicating the various park streets and their assigned club names as agreed in a joint group meeting held this last month by area civic groups, the street committee, and Mr. Bone. The Street Committee will formally present the street signs to the clubs at one of their monthly meetings. Street Name Committee Members, Jackie Todd, J. Crosnoe, and Bob Levy will recommend the design for the park street signs to Mr. Bone. Mike Halvorson made a motion that we recommend to the City Council the approval of the Park Street Name project and that the project be presented to the City Council at their next scheduled meeting. Pat Newbern seconded the motion. Motion passed. PARKS AND RECREATION ADVISORY BOARD JUNE 5, 1989 PAGE 3 NEW BUSINESS A. GOLF COURSE IMPROVEMENTS - MIKE HALVORSON Mike Halvorson felt that additional funds need to be made to improve the J. C. Municipal Golf Course to compete with the new public golf course that is under construction at Jackson, Missouri. Larry Essner and Mike will meet with the Golf Course Advisory Board to combine their efforts to seek financial support from the City Council. REPORTS 1. FUNDING COMMITTEE Nothing pending at this time. 2. NEW PARK LAND COMMITTEE Pat Newbern reported that she and Jim Logan explored the land located on Mt. Auburn that has been suggested for possible new park land that could be obtained. They also visited several acres located on Kage Road. 3. EXISTING LAND COMMITTEE The 1989-90 budget for the Parks and Recreation Department has $50,000 allocated in Capital Improvement money for parks. The Existing Park Land Committee will meet with Mr. Bone to decide how to spend this money. 4. RECREATION COMMITTEE- Scott Williams Scott Williams reported that the Hershey Tract and Field Event, held on June 3, doubled its attendance this year with 50 participants. 15-20 youngsters qualified to compete in the state meet to be held in Jefferson City on July 11. 5. CAPAHA BALLFIELD Renovation of the Capaha Ballfield has moved rapidly this month. The lights still need to be aligned and there is additional paving to be completed. 6. POOL COMMITTEE- Jim Grebing A consultant from Potosi, Missouri will conduct a study on the new pool for Cape. He will be paid only if the bond issue is passed for the project. 7. CERTIFIED CITY PROGRAM Chairman Jim Grebino anpoinCed Pat Newbern to work with Mr. Bone PARKS AND RECREATION ADVISORY BOARD JUNE 5, 1989 PAGE A 8, AQUATIC REPORT Aquatic Superintendent Dayna Miles gave a brief summary of the pools public hours and staff training. OTHER BUSINESS Mr. Bone will discuss with Police Chief Boyd the congregating of teenagers at the parking lot at Capaha Pool in the evenings. Chairman Grebing suggested that the Recreation Division possibly take advantage of this situation by holding a special sound system concert for the teenagers once a month at the Capaha Park. The next scheduled meeting will be held in Capaha Park on July 10 at 7 p.m. There being no further business, Bob Levy made a motion to adjourn the meeting. Larry Essner seconded the motion. Motion carried. Respectfully submitted, Marcia Stone, Secretary Parks and Recreation Department CAPE GIRARDEAU PARKS AND RECREATION ADVISORY BOARD MEETING UNOFFICIAL MINUTES JULY 10, 1989 The Cape Girardeau Parks and Recreation Advisory Board held their monthly meeting at 7 p.m. on July 10, 1989 at Capaha Park Shelter H1. PRESENT: Jim Grebing, Chairman Jackie Todd Board Member Mike Kohlfeld, Board Member J. Crosnoe, Board Member ABSENT: Pat Newbern, Board Member Jim Logan, Board Member Bob Levy, Board Member Mike Halvorson, Member Larry Essner, Board Member Steve Bone, :Dir. Parks & Rec. Dan Muser, Parks Superint. Scott Williams, Recr. Prog. Rosie Gottlieb, Recr. Coor. Dayna Miles, Aquatic Supt. Pam Seal, Secretary GUEST: Jay Eastlick, News Guardian Dr. Glen Wade, Sub Come. Mem. Cary Flanagan, Mens Softball Chris O'Connell, Men Softball Chairman Jim Grebing called the meeting to order. Due to lack of quorum, no official business took place. Jim briefly discussed the St. Vincent's Seminary proposal and future meetings of Park and Recreation Advisory Board Committee meetings. Guest A. SHAWNEE SOFTBALL COMPLEX - Cary Flanagan Cary Flanagan introduced Chris O'Connell who is on the committee for the Shawnee Softball Complex. They discussed the problems they are having at the ballfields in Arena Park. They would like to have the Park and Recreation Advisory Board's approval to proceed with the construction of the new softball fields at Shawnee Park. They will be meeting again July 26, 1989 with representives from other leagues along with Kent Bratton, City Planner to discuss further plans in the Shawnee Park Project. B. EXISTING PARK LAND/ RECREATION C"TTTEES - Dr. Wade & Jackie Todd 1. Dr. Wade reported on some ideas the committee had on improving Capaha Park. He also spoke of the need to eliminate the through traffic at Capaha Park. 2. Jackie Todd reported on suggested improvements for the Capaha lagoon including bank stabilization. REPORTS 1. STREET NAMES City council will consider the names later this month. 2. POOL COMMITTEE - Jim Grebing A consultant group McCaul & McCaul from Potosi, Mo. is being considered to do a study on Capaha Pool. After considerable discussion Director Steve Bone was asked to invite several pool facility consultants to make presentations on the proposed "concept" pool. OTHER BUSINESS Jackie Todd expressed his concern that several board members are unwilling to make the committment to attend board meetings on a regular basis. He suggested that if a board member cannot take an active role, that they resign their position so that others who have expressed an interest in serving could do so. Pam Seal, Secretary Parks and Recreation Department