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HomeMy WebLinkAboutUntitledCAPE GIRARDEAU PUBLIC LIBRARY BOARD OF TRUSTEES Regular Meeting: July 23, 1970 The Cape Girardeau Public Library Board of Trustees met in regular session, Thurs- day, July 23, 1970 at 7:30 a.m. in the library with the following members present: Mr. Estes, Mrs. Mosley, Mrs. Stiegemeyer, Mr. Lamkin, Mr. McNeely, Mrs. Flentge, Mr. Hayden, Mr. Bender, and the librarian. The meeting was opened by President Estes and the report of the Nominating Committee was submitted as follows: President - Kenneth Hayden Vice -President - Mrs. Kinder Flentge Secretary - Kenneth Bender Treasurer - Don McNeely There being no nominations from the floor, Mrs. Stiegemeyer moved that the slate be elected by acclamation. Motion carried. The new President, Mr. Hayden, took the chair and conducted the remainder of the meeting. The minutes were approved as circulated. After discussion of the financial report, the bills were allowed. A motion was made by Mrs. Flentge and seconded by Mrs. Mosley that we purchase a copy of a recently published book of the minutes of the Bethel Church at a cost of $24.25 to add to our local history collection. Motion carried. Miss Maxwell reported that when our insurance program was put into effect, the bookkeeper, Phyllis Jackson, was not included with the beginning group because we had set an anniversary date of October 1 for our policy and she came to work on October 13, 1969. Miss Maxwell said that since it had been our intention to in- clude Mrs. Jackson with the original group she had contacted Mr. Luther Hahs and asked that the anniversary date be changed to October 15 to make Mrs. Jackson eligible. Mrs. Flentge reported on the SEMO Library System. She stated that there will be a workshop in Kansas City beginning on September 22, 1970 to evaluate the systems in Missouri and to evaluate the expenditure of Federal funds. She reported that the Missouri State Library will pay the expenses of any trustee who wished to attend. It was agreed to have Miss Maxwell send in reservations for four trustees with de- tails to be worked out later. Miss Maxwell reported that she wrote to Representative Burlison concerning the Button Amendment which exempts libraries and schools from increased postal rates. In his reply he indicated that he favors the amendment. -2 - Mr. Lamkin reported for the site committee stating that another parcel of ground is under study. The location is on the west side of West End Boulevard between Themis Street and Whitener St. There is a frontage on Boulevard of 280 ft. and a depth of 147 ft. to an alley which parallels Boulevard. This tract included 41,160 sq. ft. He noted further that there are two more lots immediately to the west of the alley, one facing Themis St. and the other facing Whitener St., which if included with the other parcel would bring the total ground available to 59,640 sq. ft. He said that the estimated cost would be $100,000.00 for the property east of the alley and approximately $35,000.00 additional for the two pieces west of the alley. It was agreed that this site holds a great deal of potential, and Miss Maxwell was in- structed to contact Rod Schwartz, Tom Phillips, and the State Library for their comments and recommendations concerning it. Copies of the Annual Report were given to the board members and Miss Maxwell gave an explanation of various items in the report. A motion was made by Mrs. Stiege. meyer and seconded by Mr. Lamkin that the report be approved. Motion carried. It was noted that copies of the report will be presented to the City Manager and to members of the City Council. President Hayden re -appointed members of the site committee as follows: Chairman - Mr. Lamkin Mr. McNeely Mr. Jones Mr. Bender A motion was made by Mrs. Stiegemeyer and seconded by Mrs. Mosley to write the new City Manager and members of the City Council inviting them to any of our board meetings -.that they are able to attend. Motion carried. _ Mrs. Stiegemeyer reported on the recent A.L.A. Convention. After considerable discussion it was agreed that a copy of our book selection policy would be sent to each board member along with these minutes. Kenneth E. Bender Secretary F CAPE GIRARDEAU PUBLIC LIBRARY BOARD OF TRUSTEES Regular Meeting: August 27: 1970 The Cape Girardeau Public Library Board of Trustees met Thursday, August 27, 1970, at 7:115 a.m. at the library. Present were President Hayden, Mrs. Stiege- meyer, Mr. Lamkin, and Miss Maxwell. President Hayden declared the board to be in executive session. The minutes were approved. A motion to approve the bills was passed. Miss Maxwell announced that two employees had moved from the city and that Jim Hahn and Betsy Foster had been employed. A letter from Nancy Archer, Children's Librarian, which thanked the board for the opportunity to attend the workshop on children's illustrators was read and discussed. It was reported that Mr. Meyer is still working on site possibilities. It was determined that pants sults may be worn on the job by employees. Mrs. Stiegemeyer reported that she had been asked to attend an American Library Association committee meeting in Chicago. Transportation expenses will be paid by A.L.A. The Executive Board went on record as recommending to the Board that Mrs. Stiegemeyer's food and lodging expenses be paid from the Trustee fund. It was announced that Mrs. Stiegemeyer is a candidate for president of the Missouri Library Association. She is the third trustee in the history of the Association to be selected to run for this office. Mrs. Stiegemeyer was appointed by President Hayden to check into the possibility of obtaining signs for the library. Martha Ann Maxwell Acting Secretary Yi i CAPE GIRARDEAU PUBLIC LIBRARY BOARD OF TRUSTEES Regular Meetings September 17, 1970 The Cape Girardeau Public Library Board of Trustees met Thursday, September 17, at the library at 7170 a.m., with Mary Helen Flentge presiding. Present also were Nancy Stiegameyer, Jean Bell Mosley, Don McNeely, Bob Lamkin, and the librarian. The minutes were approved as mailed. Mrs. Mosley moved to allow the bills. The motion was seconded by Don McNeely/ and passed. Miss Maxwell reported on the poor service in dealing with the Eetey Corporation in obtaining shelving. Two NYC students, Miss Diane Johnson and Brenda Colon, have been placed in the library. Mrs. Hamilton's report on the August Inservice Training workshop provided by the University of Missouri was read and discussed. / Miss Maxwell described the schedule of Jan Wilkes, the new SEMO Children's Librarian. The Site Committee Chairman,l4Bob Lamkip4 reported on a letter received from Rod Swartz, consultant. Tom Phililps-, architect, answered questions regarding possible sites. The date of the October board meeting will be determined by when 4� Mr. Swartz can come. Mr. Lamkin moved that the board accept the Executive Committee's recommen- dation in regard to Mrs. Stiegemaeyer's expenses. The motion was seconded by Mrs. Mosley and passed. Miss Maxwell reported that Patricia Johnson, a former employee and a Missouri Scholarship student, is now enrolled at the University of Michigan. Martha Ann Maxwell Acting Secretary i V CAPE GIRARDEAU PUBLIC LIBRARY BOARD OF TRUSTEES Regular Meeting: October 15, 1970 A regular meeting of the Board of Trustees of the Cape Girardeau Public Library was held in the board room of the Library in Cape Girardeau, Mo. on Thursday, Oct. 15, 1970 at seven -thirty in the morning. There were present: Kenneth Hayden, chairman, Mrs. Flentge, Mr. Gene Estes, Mr. Don McNeely, Mr. Kenneth Bender, Mrs. Nancy Stiegemeyer, and Mr. Robert Lamkin, comprising a quorm of the board; also, Miss Maxwell the librarian. Board members absent were: Mrs. Mosley and Mr. Richard Jones. The minutes of the previous meeting which had been sent to each board member by mail were approved as circulated. Copies of the financial report were distributed. After discussion of the re- port, a motion was made by Mrs. Flentge and seconded by Mr. Estes, that the report be approved and that the bills be certified to the City Clerk for payment. Miss Maxwell reported that new shelving has arrived and after some rearrange- ment of existing shelving, it has been installed and that all available space is now in use. Miss Maxwell reported that we have received a low bid from the Bro-Dart Co. for two new 72 drawer card catalogs in the amount of $1,948.00. She said that these will probably not arrive until near the end of the first quarter of 1971 and that payment will not be due until March or April of 1971. A motion was made by Don McNeely and seconded by Gene Estes that the bid be approved. The motion carried. Miss Maxwell reported that we now have a bill in the amount of $2,600.00 for retirement insurance, but that this can be paid with $901.00 now and $1,700.00 in March when our state aid funds, which are on time deposit, can be withdrawn. A motion was made by Mr. Gene Estes and seconded by Mr. Don McNeely to pay $900.00 now from our state aid checking account and to defer the balance of $1,700.00 until March 1971. The motion carried. Miss Maxwell reported that there had been damage in the amount of $141.90 to 473 feet of film belonging to the Film Co-op. This film had been checked out by St. Mark's Lutheran Church, and that they are unable to pay for the damage in full at this time. A motion was made by Mrs. Flentge and seconded by Mrs. Stiegemeyer that we pay Film Co-op new and accept reimbursement from St. Mark's Church when they are able to pay. The motion carried. Mrs. Flentge reported on the conference she attended in Kansas City. Mr. Lamkin, reporting for the Site committee, gave traffic counts for 1967 which he received from the City Manager as follows: Boulevard between Themis and Whitener - 6,000 cars per day Independence west of Boulevard -12,400 cars per day Independence east of Boulevard - 9,000 cars per day Broadway near Boulevard -11:,000 to 15,000 cars per day �; -p - The City Manager stated that they will make a new traffic count on Boulevard in � the near future. It was reported to the Board that Mrs. Flentge is the representative of the SEMO Library System to the Trustees and Citizens Division of the Missouri Library Association,, and that Mrs. Stiegemeyer is Secretary -Treasurer of the Trustees and Citizens Divisions of the Missouri Library Association. The Board received a report that Nancy Archer is publicizing the children services through the schools and the response is good. A report from Carol Sheets, concerning the State Library workshop which she attended, was read. A discussion was held concerning the loss by staff members of their day off, if it falls on a holiday. It was agreed that the librarian should assign another day to be taken off in the near future when it does not interfere with the li"MET schedule. " The president appointed Mrs. Stiegemeyer to present ideas at a future meeting for recognition of Mary Xempers retirement which will take place in June, 1971. Miss Maxwell reported on a questionsire sent to legislators concerning their support of libraries. On motion duly made and seconded, the meeting adjourned. Kenneth E. Bender, Secretary CAPE GIRARDEAU PUBLIC LIBRARY BOARD OF TRUSTEES Regular Meeting: November 18, 1970 A regular meeting of the Board of Trustees of the Cape Girardeau Public Library was held in the board room of the library in Cape Girardeau, Mo, on Wednesday, No- vember 18, 1970 at seven -thirty in the morning. There were present: Mr. Hayden, chairman presiding, Mr. Lamkin, Mr, Estes, Mr. McNeely, Mrs. Flentge, Mrs. Mosley, and Mr. Bender, secretary, comprising a quorm of the board, also, Miss Maxwell, librarian. Board members absent were: Mr. Jones and Mrs. Stiegemeyer. The minutes of the previous meeting which had been sent to each board member by mail were approved as circulated. Copies of the financial report were distributed. After discussion of the re- port a motion was made by Mr. McNeely and seconded by Mrs. Mosley, that the report be approved and that the bills be certified to the City Clerk for payment. Miss Maxwell reported on our bill for dues to M.L,A. and A.L.A. The dues to M.L.A. are $7.00 per board member plus $150.00 institutional dues for a total of $213.00. The dues to A.L,A, are $15.00 per board member plus $103.00 institutional dues for a total of $238.00. Discussion centered on cutting some of the dues by having one-half of the board members join and dirculate the material they receive to the other half after they have read it, however, since Mrs. Stiegemeyer is mem- ber ship chairman of the A.L.A. Trustees division, it was thought that this would be a poor time to reduce our support. A motion was made by Mrs. Flentge and seconded by Mr. Estes to pay the dues in full. The motion carried. Miss Maxwell reported on student discipline in the library saying that it has nearly gotten out of hand on several occasions at night. It was decided that we should have the City Manager request the police to place the library on their regular rounds at closing time. Miss Maxwell recommended that our fee for out of state users be increased from $2.00 to $5.00. A motion was made by Mr. Estes and seconded by Mr. Lemkin that the fees be increased as recommended. The motion carried. Miss Maxwell reported that the Cape -Go survey listed the library as 25th among the most controversial issues. Miss Maxwell reported that the library will have a display at the Missourian Art Show. Miss Maxwell reported that we have received a letter from Mr. O'Ralloran of the State Library informing us that they intend to begin withdrawing funds from the Library Systems of the State, and that by 1974 they expect that the Systems should be self supporting. Miss Maxwell is to attend a meeting on November 19th and 20th at Jefferson City during which this matter will be discussed and an explanation given as to the intended use of the diverted funds. -2 - Mr. Lamkin reported for the site committee showing the projected traffic volume for the year 1980 from plate 19 of the "Comprehensive Plan for Cape Girardeau" (Bartholamew plan). This report shows the projected traffic on N. West End Boule- vard between Independence Street and Broadway as 10,000 vehicles per day. The only higher designations listed are for Broadway and Williams Street which are each given a designation of 20,000 vehicles per day in the area generally bounded by Highway 61 on the west and West End Boulevard on the east. A motion was made by Mrs. Flentge and seconded by Mr. Bender that we proceed toward the purchase of the site between Whitener and Themis Streets on N. West End Boulevard. After a brief discussion a motion was made by Mrs. Mosley and seconded by Mr. Lamkin that the mat= ter be tabled for the purpose of checking with our consultant, Mr. Rod Swartz, and the architect for the State Library, Mr. Ray Oswald. The motion to table carried. Miss Maxwell reported that Mrs. Long is interested in transferring from Service Librarian to Reference Librarian upon the retirement of Miss Kempe. Miss Maxwell is to inform Mrs. Long that if she is interested, she should present an application for the position at the proper time. On motion duly made and seconded, the meeting adjourned. Kenneth E. Bender Secretary