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Home My WebLink AboutUntitledr GiFE GIP' RDEAU PUBLIC 11GR^4Y BOSRD CF TRUSTEES Regular Meeting: June 19, 1977 i. regular meeting of the Gape Girardeau-)iblic Library Hoard of Trustees t-ras he7.d in the Coin Room, Sunny Bill Restaurant, in Cape Girardeau, Pio., on Thnrsdey, June 19, 197; at 7 a.m. There :-rere present: John. Hale, presiding; Gene Fstes, Nancy Stiegemeyer, Bury Felon Flentgo, Ken Hayden, David Strand, Kenneth Bender, Don Thomasson, also Martha Ann Max,.ae11, ,Administrative Librarian. Absent was Don McNeely. The minutes of the previous meeting were approved. - Copies of the financial report were distributed. After discussion of the report, Mary Helen Flentge moved, seconded by Gene Estes that the report be approved and the bills be certified to the City Clerk for payment. It was reported that the money received from Alpha Phi Omega Service Fraternity had been placed in the Trustee (State Aid) Recount. The librarian reported that the roof above the entrance to the library had been re- paired. An explanation of the library law pertaining to annexed areas was discussed with the board. During the discussion of the library's participation in the CCLC project, David `a"trarr] asked the librarian to investigate avenues of OCLC cooperation with Kent Library. Monday, June 9th,, the circulation was 1,132. The board approved the sending of the "Bicentennial Reading, Viewing, Listening," publication, a program for the American Issues Forum, to the friends of the library instead of a regular newsletter. Mayor Tooke was unable to attend the meeting as scheduled. Ken Hayden and Kenneth Bender discussed Lorimier School and the Biederman Building. Since board appointments have riot been rade by the Mayor, the Nomination Ccmmittce will report at the July meeting. Discussion of the possibility of a joint purchase of the America film series by the university and the public library ended with the request that the librarian investi- gate this possibility. Reseectfully,submitted, Martha Ann Maxwell, Acting Secretary Board of Trustees Report of June, 1975 Martha ;,nn 'Iaxwell, Librarian July 17, 1975 State ;iid First Pdational Checking Account Balance June 1, 1975.......8 2,648.03 Check 4 9 - Holiday Inn ........................... 85.28 Check 450 - M;:1.1 (Recordings -Stacy) ................ 50.00 Deposit - (film damage) ............... 22.75 Deposit - (Long, 20., Maxwell 75)..... 95.00 Deposit - (Lea 80., Fraternity 806.2p.886.21 Deposit - (Reimb. from Humanities A/C) 31.03 First National Checking Account Balance June 30, 1975...... 3,547.74 Savings recount Balance June 30, 1975 ...................... 10,996.83 Scholarship Fund Balance June 30, 1975 ..................... 300.00 Library Retirement Fund Balance ............................ 69.58 Cape Girardeau Public Library Bldg. Fund ................... 162.65 Humanities MH -005-75 Fund .................................. -0- Budget 1974-75 ............................................. 140,521.00 Tax Fund Expendable balance on hand June 1, 1975 .................... 27,148.02 Receipts during June (Taxes) ............................... Misc. Income...... .................................... Interest on Investments .................................... 468.01 387.35 289.89 Outstanding warrants ....................................... 1,102.21 Disbursements ............................................ 18,861.55 lo�33.93 10,533.93 Minus outstanding warrants ............................... 1,102.21 Total Cash Balance June 30, 1975 ........................... Invested Capital ........................................... 77317.7 44,000.00 3,�+3TC Building Fund TotaCasFBalance June 1, 1975 ............................ 1,537.33 Receipts for June (Taxes) .................................. 33.88 Interest on Investments .................................... 2,141.44 Investment matured ......................................... 223,000,00 72—b,71-277 Investment ............................................... 224 000.00 Total Cash Balance June 30, 1975 ........................... 2s5 2,712.65 Invested Capital ........................................... 233 000.00 Total Building Fund Balance June 30, 1975 .................. 235,'712.65 Expendable balance on hand June 30, 1975— ................. 13,246.58 Board of Trustees Statistical Report of June, 1975 CZRCULsTIDN DURI'T0 JUNE FICTION NON-FICTION RECORDS PICTURES Adult....... 8,955 489 9 Juvenile.... 4,451 1,227 `1.35 0 SEMO........ 14 0 0 Public Serv. 161 31 1 Tapes....... 0 0 0 Puppets..... 78 0 0 Total....... 4,451 9,208 1,227 755 10 Total Circulation June 1974...... 15 167 Page 2 Martha PInn Maxwell., Librarian July 17, 1975 PERTOnIChLS FILMSTRIP TOTAL 201 36 3,690 64 19 5,996 0 0 14 6 0 199 0 0 0 0 0 78 271 55 15,977 Total Circulation, 1973-74...... 154,581 Total Circulation 1974-75- 163,618 AUDIO-VISUAL USF. Film F Strip Screens 16mmProj. Rec.Pl. S.Proj. Op.P. T-Rec, 30L S0 CAROU. ?3 17 16 44 0 7 1 7 0 2 6 8mmProj. 9 Cassette player 0 Film showings - 90 Film viewers F. - 1,169 C - 4,145 7,1317 REFERENCE QUESTIONS - 1,684 Telephone: Less than 5 min. 417 More than 5 min. 91 Directional 365 Less than 5 min. 546 More than 5 min, 258 Unanswered 7 Filmstrip viewers: A - 0 C - 368 7 ROOKS LOST FICTION NON-FICTION Adult 0 4 Juvenile 5 0 Total books lost in June 9 Rooks reinstated in June 1-nf BOOKS AND MATERIALS RECEIVED OURI"1G JUNF FICTION NON-FICTION YA GIFTS C'�SSETTES RECORDS MAO M -F FILA1/S PIC. Adult... 53 100 6 0 0 0 0 5 G 0 Juvenile 20 26 0 26 0 0 0 0 0 0 Total... 73 126 6 26 0 0 C 5 0 0 BOOKS AND MATERIALS BISC,^,RDED DURING JUNE FICTION YA NON-FICTION RECORDS FIUISTRIP Adult... 0 0 0 0 0 Juvenile 0 0 0 0 0 Total... 0 0 0 0 0 Vertical File: 5,793 Added: 34 Discarded: 0 Total: 5,827 BORRGIEH.S RFfISTEPED DURI;aC, JUNE, Resident Adult .................. 59 Resident Juvenile ............... 87 College students ................ 4 Non-residents ................... 7 Total registrations ............. 157 Pape 3 Board of Trnstees Martha Ann ?4exwel.l, Librarian Pett}- Cash fur June, 197$ July 17, 1975 Balance in cash drawer June 11 1975 ................................ gi, r0 Receipts during June ............................................... 405: SL Memorial -Gifts Memorial ......................... 15.00 15.00 Equipment Copy machine ..................... 53.45 Mt croprints...................... 1.50 Fines Daily overdues................... 166.62 Lost books ....................... 29.49 Damaged books .................... 4.60 Lost date due cds................ .50 Lost Puppet ...................... 2.10 203.31 Reimb. postage (Staff) ............. 5.65 Reimb, c.lorkshops................... 75.00 Reimb. Travel Exp. (Miss Co.)...... 115.60 Out state card ..................... 5.00 Reimb. Xerox copies ................ .80 132.05 Transferred to Courthouse in June...................................387.35 Balance in cash drawer June 30, 1975 ................................112.56 rr�nn--rc� 17.11 4]%•li #iFiHtY-?HHHHFiPRi.954y,�;HHHt# Balance in Disbursement Fund June 1, 1975 .......................... 611.25 Disbursements during June .......................................... 121.32 Postage Postage & Insurance .............. 38.23 36.23 Materials ordered direct Books ............................ 9.71 Record ........................... 3.50 13.21 Supplies Craft 6lorkshop supplies.......... 53.99 Film & flashcubes ................ 2.89 Program supplies ................. .91 Office supplies .................. 4.62 Picture wire ..................... 2.03 Adaptors ......................... 1.19 65.63 Book rebates ....................... 3.25 Car Allowance ...................... 1.00 11.29 Reimbursements in June ............................................. 69.82 Balance in cash drawer June 30, 1975 ............................... 32.75 777 77 0-7 Pape 4 Board of TrnEt-cs Kartba ?inn aaxwell, Librarian Stn6i,tical Report of June, 1975 July 17, 1975 Budgeted Expanded Total Tial. Out. (?:onth) Expenditures �rp. 61101 Salaries, Pro $35,716.00 :$2,976.36 330,322.99 }5,393.02 Martha Saaxire l2 1,028.50 Laurette H. Long 822.18 Brenda Siebert 01.50 Lea Markowitz 654.18 (,1102 Salaries, Non -Pro 20,154.50 1,6579.54 19,541.25 613.25 Phyllis Jackson 468.50 Caroline Sheets 503.88 Sandra Simmons 353.58 Patricia Pierce 353.58 67.70), Salaries, Pt-tinw 30,520.50 3,375.24 26,935.85 3,584.65 Calvin Mitchell 278.46 Joyce Kahtz 204.00 Mary Kearney 256.00 Mary Kempe 70.00 Rebecca McClard 290.00 Joe Penrod 304.00 Renee Bowerman 318.00 Kathie Peoples 318.78 Janet Site 228,00 Michael Renfro 254.00 Ramona Perkins 301.00 Like Ilan I-celdsn 174.00 Debra Buck 260.00 Jane Shillito 119.00 61201 Circulation System 625.00 577.50 67.50 61201 Stamped En.LetterH. 550.00 466.30 83.70 61201 Copy Paper 425.00 140,00 175.00 250.00 61201 Recordak Paper 250.00 224.41 25,59 61201 Processing Supp. 250.00 182,40 488.97 238.97- 61201 Office Supplies 900.00 338.73 1,552.87 652.87- 61201 Minor Apparatus 200.00 1.16 204.50 4.50- 61207 Laundry -Cleaning 225.00 21.50 290.42 65.1,2- 61301 Telephone 1,300.00 126.00 1,238.96 61.0h 61302 Car Allowance 450.00 17.41 296.74 153.26 61306 Travel, Expense 2,000.00 381,80 2,108.59 108.59- Page 5 Board of Trustees Martha Ann Maxcaell, Librarian Statistical. !apart of June, 1975 July 17, 1975 Budgeted Expended Total Hal. Out. (Month) Expenditures 1pn. 61308 Utilities 21800.00 174.16 2,277.56 522.44 61309 Express 750.00 61.71 1,010.25 260.25- 61310-1 Audio-Vis.Cont. 2,000.00 2,OOP,.75 8.75- 5131C-2 Book Contract 675.00 694.70 19.70- 61311 Memberships 10.00 2.00 8.00 61312 Book Processing 5,220.00 3,750.00 1,6.70.00 61401 Building & Grounds 800.00 98.65 701.35 61501 Lights & Furnace 300.00 111.30 686.29 186.29- 61502 Machinery-Tools-Equ. 500.00 221.44 753.45 253.65- 61503 Binding 400.00 330.85 69.15 61508 Publicity & Prog. 200.00 14.20 350.56 150.56- 61615 Insurance-F.I.C.f.. 8,450.00 1,181.81 9,32h.74 874.74- 61901 Furniture -Fixtures 700.00 95.00 3,901.90 3,201.90- 61902 Records 1,900.00 93.31 2,052.76 152.76- 61903 Filmstrips 250.00 256.14 6.14- 61904 Microfilms 1,000.00 52.30 691.50 308.50 61906 Plewsp.-Periodic. 2,500.00 10.75 2,412.83 87.17 61909 Books 16,500.00 7,605.43 21,510.85 3,010.85- $140,521.00 18,861.55 136,938.13 4,182.87 11 CAPE GIRARDEAU PUBLIC LIBRSRY BOARD OF TRUSTEES Regular Meeting: July 17, 1975 A regular meeting of the Cape Girardeau Public Library Board of Trustees was held in the Coin Room, Sunny Hill Restaurant, in Cape Girardeau, Mo., on Thursday, July 17, 1975 at 7 a.m. There were present: David Strand, presiding; Gene Fstes, Mary Helen Flentge, Ken Hayden, Dan McNeely, Don Thomasson; also ",Martha Ann Maxwell, Administrative Librar- ian. Absent were Kenneth Bender and John Hale. It was announced that the letter listing board recommendations for appointment or reappointment was submitted to the Mayor in June. The librarian has received no notification of appointments. Mayor Tooke has stated that the present trustees can serve until appointments are made. The minutes of the previous meeting were approved. Copies of the financial report were distributed. After discussion of the report, Gene Estes moved, seconded by Don Thomasson that the report be approved and the hills be certified to the City Clerk for payment. Motion passed. The librarian's travel expenses for the American Library Lssociation conference in San Francisco were discussed. Mary Helen Flentge moved, seconded by Pon McNeely, that the ex- penses be allowed from the state aid account. Motion passed. The librarian read an evaluation of the Civic Center's magazine collection which was written by Civic Center staff members. Upon the recommendation of the librariay the approval of a magazine order for magazines at a cost of t264. was moved by Don McNeely and seconded by Ken Hayden. Potion passed. The board discussed the staff development report submitted by the librarian. The librarian reported that the discussion of library insurance will be delayed until the August meeting. The cost of a Watts line for the library was reported. The minimum monthly expense would be `$220. for 10 hours. A letter from Charles O'Halloran, ,State Librarian, was read. The Library Services Center of Missouri, upon approval of the membership, has joined OCLC. Terminals will be installed in January 1976. The Lorimier School Building was discussed including the interior size, and other aspects of suitability for a library, but no conclusion —as arrived at by the Board since no word has been received from the City or the School Board. The Biederman Building was also discussed. The Community Relations Committee reported the mailing of the "Bicentennial Reading, Viewing, Listening" bibliography to the Friends of the Library. The librarian discussed recommendations for purchase with the gift funds from Alpha Phi Omega Service Fraternity. The Community Relations Committee, was asked to study staff proposals and to make a recommendation to the board at the August meeting. Because the 1975 board appointments have not been made, the Nominating Committee will make its report in August. Respectfully submitted, Don Thomasson Board of Trustees Martha Ann Maxwell, Librarian Report of July, 1975 %.ugust 21, 1975 State Lid 9,1.31.72 Checking ;account Balance July 1, 1975 .......................x; 3,547.74 Check 451 - Library Services Center........... .80 326.23 Check 452 - Cape Girardeau Public Lihrary..... 7.56 380.70 Check 453 - Cape Girardeau Chamber of Com..... 73.00 34,000.00 Check 454 - Mrs. Clarence Ervin ............... 7.50 2,332 03 Check 455 - Martha Ann 'Maxwell ............... 107.65 76,77-0-3-70 Check 456 - Laurette H. Long ................. 60.00 14,053.12 Check 457 - Howard's ......................... 14.45 30 000.00 Check 458 - Lea Markowitz .................... 60.00 2,650.38 2,650.38 Deposit - (Long 115.28, IIAM 24.50)..139.78 2,332.03 Deposit - (Maxwell).................140.13 318.3P Checking Account Balance July 31, 1975 ...................... 3,496.69 Savings Account Balance July 31, 1975 ....................... 10,996.83 Scholarship Fund Balance July 31, 1975 ...................... 300.00 Library Retirement Fund Balance ............................. 73.16 Cape Girardeau Public Library Rldg. Fund .................... 162.65 Budget 1975-76 .............................................. 147,784.00 Tax Fund Expendable balance on hand July 1, 1975 ..................... 9,1.31.72 July tax receipts ........................................... 232.82 Misc. Ircome................................................ 326.23 Interest on Investment ...................................... 380.70 Investment matured........... I .............................. 34,000.00 Outstanding warrants ........................................ 2,332 03 76,77-0-3-70 Disbursements ............................................. 14,053.12 Investment ................................................ 30 000.00 2,650.38 2,650.38 Minus outstanding warrants ................................ 2,332.03 Total Cash Balance July 31, 1975 ............................ 318.3P Invested Capital ............................................ 40 000.00 Total Tax Fund Balance July 31, 1975 ........................ O,t Building Fund Total Cash Balance July 1, 1975 .................. I.......... 2,712.65 July tax receipts ........................................... 14.32 Interest on Investments ..................................... 1 090.10 3,7.07 Investment ................................................ 2,000.00 Total Cash Balance July 31, 1975 ............................,�1'I777) 1,817.07 Invested Capital ............................................ 235,000.00 Total Building Fund Balance July 31, 1975 ...................3 ,�17 70 Expendable balance on hand July 31, 1975 .................... 4,667.45 Board of Trustees Statistical Report of July, 1975 Pape 2 Martha Ann Lav,ell, Librarian August 21, 1975 FILMSTRIP TOTAL CIRCULCTION DUR,INC JULY 10,910 14 FICTION NON-FICTION 0 RECORDS PICTURES PERIOnICALS Adult....... 9,944 0 625 13 298 Juvenile..., 4,530 1,133 232 0 49 SEMO........ 21 0 0 0 0 Public Serv. 178 0 30 1 5 Tapes....... 4 0 0 0 0 Puppets..... 93 0 0 0 0 Total....... 4,530 10,240 1,133 887 14 352 FILMSTRIP TOTAL 30 10,910 14 5,958 0 21 0 214 0 4 0 93 44 17,200 Total Circulation July, 1974..... 15,832 Total Circulation 1974-75...... 15,832 Total Circulation 1975-76: 17,200 AUDIO-VISU",L USE Film F Strip Screens 16mmProj. Rec.Pl. S.Proj. Op,P. T-Rec. S&.SL SR C4ROU. 66 14 10 34 0 6 1 1 0 0 4 8mmProj. 6 Cassette player 1 Film showings - 71 Film viewers A - 707 Filmstrip viewers: A - -C- c - k, 853 c - 369 REFERENCE QUESTIONS - 1,357 NON-FICTION RECORDS FILMSTRIP BOOKS LOST 0 0 Telephone: Juvenile 25 0 0 3 FICTION NON-FICTION 0 C Less than 5 min. 306 Adult 3 181 (Inventory) More than 5 min. 100 Juvenile 1 1 Directional 237 Less than 5 min. 495 Total books lost in July 186 More than 5 min. 215 Books reinstated in July -0- Unanswered 4 BOOKS AND MATERLILS RECEIVED DURING JULY FICTION NTON-FICTION YA GIFTS CASETTES RECORDS MAG M -F FILMS PIC. Adult... 55 148 92 3 0 64 10 3 0 0 Juvenile 13 18 0 0 0 0 0 0 0 0 Total... 68 166 92 3 0 64 10 3 0 0 BOOKS AND M1,,TERIIiLS DISC-RDED DURING JULY Fiction YA NON-FICTION RECORDS FILMSTRIP Adult... 28 0 0 0 0 Juvenile 25 0 0 3 0 Total... 53 0 C 3 0 Vertical File: 5,827 Added: 5 Discarded: 0 Total: 5,832 BORROTiE'2S REGISTERED DURIPTG JULY Resident Adult .................. 73 Resident Juvenile ............... 135 College students ................ 3 Non-residents ................... 7 Total registrations ............. 218 Page 3 Board of Trustees Martha Ann Max,Yell, Librarian Petty Cash for July, 1975 August 21, 1975 Balance in cash drawer July 1, 1975 ............................... 112.56 Receipts during July .............................................. 302.80 Memorial -Gifts Memorials ......................... 19.48 Gift .............................. 29.90 49.38 Equipment Copy machine ...................... 44.50 Microprints ....................... 2,70 117.20 Fines Daily overdues.................... 155.13 Lost books ........................ 30.19 Lost Library card ................. .10 185.42 Reimb. postage (Staff) .............. 1.70 Reimb. Bk. pockets .................. .50 Reimb, library bags ................. 13.60 Out state card ...................... 5.00 20.80 Transferred to Courthouse in July . ............................326,23 Balance in cash drawer July 31, 1975 .............................. 89.13 T7.3� 715.3 9P'V''.HHHHE58RHI'll HHF:HHHHHHHPHHt Balance in Disbursement Fund July 1, 1975 ......................... 32.75 Disbursements during July ......................................... 159.34 Postage Postage & Insurance ................ 67.60 67.60 Materials ordered direct Books .............................. 33.73 Pamphlets & subscriptions.......... 21.25 Record ............................. 4.83 Poster ............................. .75 60.56 Supplies Storyhour supplies ................. 16.57 Film & Processing .................. 6,09 Program supplies ................... 2,00 Office supplies .................... 3.75 Adaptors ........................... 1.20 29.61 Car Allowance ........................ 1.57 1.57 Reimbursements in July............................................161.69 Balance in cash drawer July 31, 1975 ............................•. 35.10 127., 79 12-675-9 Page 4 Board of Trustees Martha .Ann MaxuTell, Librarian Statistical Report of July, 1975 ,,"ugust 21, 1975 Budgeted Expended Total Bal. Out. (Month) Expenditures App. 61101 Salaries, Pro $37,422.00 '3,118.52 53,118.52 $34,303.48 61102 Salaries, Pion -Pro 21,504.00 1,845.34 1,845.34 19,658.66 61104 Salaries, Pt -time 31,648.00 2,352.66 2,352.66 29,295.34 61201 Circulation System 625.00 49.30 49.30 575.70 61201 Stamped En.LetterH. 550.00 550.00 61201 Copy Paper 500.00 500.00 61201 Recordak Paper 250.00 250.00 61201 Processing Supp. 300.00 300.00 61201 office Supplies 1,300.00 46.19 46.18 1,253.82 54.34 61201 Minor Apparatus 250.00 8.91 8.91 241.09 3.20 61207 Laundry -Cleaning 300.00 5.50 5.50 294.50 21,.00 61301 Telephone 1,300.00 104.87 104.87 1,195.13 111.23 61302 Car Allowance 600.00 8.20 8.20 591.80 6.12 61303 Insurance 4,000.00 30.00 30.00 3,970.00 61306 Travel Expense 2,600.00 528.52 528.52 2,071.48 35.16 61308 Utilities 31500.00 213.15 213.15 3,286.85 280.24 61309 Express 975.00 80.87 80.37 894.13 62.30 61310-1 Audio-vis.Cont. 2,200.00 2,200.00 61310-2 Book Contract 650.00 53.00 53.00 597.00 53.00 61311 Memberships 10.00 10.00 61312 Book Processing 4,200.00 4,200.00 61401 Building & Grounds 800.00 168.08 168.08 631.92 78.83 Board of Trustees Statistical Report of July, 1975 Budgeted 61501 Lights & Furnace 500.00 Pace 5 Martha Cnn Max, ell, Librarian 4ugust 21, 1975 Expended Total Bal. Out. (ILonth) Expenditures Opp. 61502 Machinery-Tools-Equ. 600.00 139.04 139.04 61503 Binding 400.00 50.51 4,072.00 61508 Publicity & Frog. 300.00 126.32 126.32 61615 F.I.C.A. 4,500.00 428.00 428.00 61901 Furniture -Fixture, 900.00 256.50 256.50 61902 Records 2,400.00 182.05 182.05 61903 Filmstrips 300.00 61904 Microfilm 800.00 57.40 57.10 61906 Newsp.-Periodic. 2,600.00 11854.16 1,854.16 61909 Books 19,000.00 2,396.55 2,396.55 1147,784.00 �14,053.12 �14,o53.12 500.00 460.96 34.55 400.00 173.68 50.51 4,072.00 643.50 2,217.95 Vi 2.61 3co.00 742.60 745.84 71.25 1(,603.45 86h.o1 1)133,730.88 I CAPE GIRARDEAU PUBLIC LIBRAPY BOARD OF TRUSTEFS Regular Meeting: August 21, 1975 A regular meeting of the Cape Girardeau Public Library Board of Trustees was held in the Golden Coin Room, Sunny Hill Restaurant, in Cape Girardeau, Mo., Thursday, August 21, 1975 at 7 a.m. Those present were: David Strand, Gene Estes, Mary Helen Flentge, Kenneth Hayden, Kenneth Bender, John Hale, Don McNeely, Peggy Jenkins; also Martha Maxwell, Admin- istrative Librarian. Absent was Don Thomasson. President John Hale welcomed new board member Peggy Jenkins. Don McNeely, Nomi- nating Committee Chairman, presented the following slate of officers for the 1975- 1976 year: President: David Strand, Vice-president: Don Thomasson, Secretary: Gene Estes, and Treasurer: Kenneth.Bender. They were elected by acclamation. New chairman, David Strand, presented a plaque to John Hale, retiring president, in appreciation for his service to the board. The minutes of the previous meeting were approved as mailed. After discussion of the financial report and monthly expenditures, Mary Helen Flentge moved, Kenny Hayden second ed, that the report be approved and the bills be certified to the City Clerk fir payment. Motion carried. John Hale moved, Ken Hayden seconded, that the Librarian Director be authorized to rent a safety deposit box for storage of the microfilmed shelf list (complete library collection). Motion carried. The annual premium of library insurance with Bankers Life was reported as $3,267. Librarian discussed filed reports of circulation and staff. It was moved by Mary Helen Flentge and seconded by Don McNeely that the Children's Librarian be autho- rized to purchase ?100 of educational toys and panes for that department. MLA will meet October 22-24 and trustees should try to attend one day. Reserva- tions must be turned in to the Librarian as soon as possible. Staff changes were announced. Mike Bridgewater and Mary Robert will serve as adult pages and Jane Ervin as a page in the Children's Department. Bids were accepted and discussed on the typewriter to replace the one that was stolen. It was moved by Gene Estes and seconded by Mary Helen Flentee that the lowest bid: Advanced Business Systems Co. (Olivetti) .t225 be accepted provided delivery can be made within two days. Otherwise, the second lowest bid: Hahs Equipment (Remington) $244.30 be accepted. Motion carried. Don McNeely, Community Relations Committee Chairman, moved and Gene Estes seconded that the Alpha Phi Omega gift of $804.71 be used to purchase holiday films with leaders attached indicating films were purchased by Alpha Phi Omega; that State Aid funds be used to purchase one IBM Selectric 2 Typewriter ($630) and two children's films ($275). Motion carried. Discussion was held and it will be decided at the September meeting whether or not to send a representative to the Grantsmanship Training Program to be held in Chicago October 13-17. The Lorimier School site was discussed and Chairman Strand instructed members of the board to list pros and cons before deciding what action to take; assuming the J AUGUST MINUTES - page 2 site is purchased by the City Council and the building can be renovated for library use. Another site may be available for board consideration. Mary Helen Flentge moved, Gene Estes seconded, that the City Manager be instructed to use the following operational and building funds millage designations: 1.67 mills for operations ($141,780) and .13 for the building fund ($11,037) due to the budget cut from 20 mills to 18 mills resulting from the assessed valuation exceeding a 10% increase. Motion carried. The Budget Committee will study the current budget, the revised revenue estimate, and a revised budget prepared by Librarian Maxwell and make recommendations at the next regular meeting. Members of this committee are: Kenneth Bender, Chairman, David Strand, and John Hale. John Hale moved, Gene Estes seconded, that Kenneth Bender investigate investments of funds and make recommendations to the board of trustees for action. Motion carried. Meeting was adjourned at 8:15 a.m. Respectfully submitted, L. Gene Estes Secretary Board of Trustees Report of Aug., 1975 Martha Ann z1axwell, Librarian Sept., 18, 1975 State Aid 7ecking Account Balance Aug. 1, 1975 ....................4 3,496.69 Check 459 - St. Louis Public Library........ 2.30 Check 460 - Mo. Libraries Film Coop......... 30.00 Checking Account Balance Aug. 31, 1975 ................... 3,464.39 Savings Account Balance Aug. 31, 1975 .................... 11,136.28 Scholarship Fund Balance Aug. 31, 1975 ................... 300.00 Library Retirement Fund Balance .......................... 73.16 i Cape Girardeau Public Library Bldg. Fund ................. 162.65 Budget 1975-76 ........................................... 147,784.00 Building Fund Total C; lance Aug. 1, 1975— ........................ 1,817.07 Aug. tax receipts ........................................ 8.33 Interest on Investments .................................. 1,689.19 Investment matured ....................................... 99000.[0000 TotalInvestment alance.............. ...•...•................ 11 000.00 Cash Balance Aug. 312 1975., ....................... 1, 1 1,514.59 lInvested Capital ............. 237 000.00 Total Building, Fund Balance Aug. 31, 1975 ................ 23 Expendable balance on hand Aug. 31, 1975, ................ 4,327.11 Tax Fund „d Expendable balance on hand Aug. 1, 1975, ................. 318.35 Aug. tax receipts ........................................ 156.30 Misc. Income ............................................. 297.80 �!r Interest on Investment ................................... 256.85 { Investment matured 10,000.00 TJ{r X Outstanding warrants. ..:................................•... 1 249.74 12,277—.07 Disbursements. 9,466.52 2, 12. 2 2,812.52 Minus outstanding warrants ...................... 112-49.74. Total Cash Balance Aug. 31, 1975 ......................... 1,76[.7 Invested Capital ......................................... 3111.1-1.1 Total Tax Fund Balance Aug. 31, 1975 3 ..................... Building Fund Total C; lance Aug. 1, 1975— ........................ 1,817.07 Aug. tax receipts ........................................ 8.33 Interest on Investments .................................. 1,689.19 Investment matured ....................................... 99000.[0000 TotalInvestment alance.............. ...•...•................ 11 000.00 Cash Balance Aug. 312 1975., ....................... 1, 1 1,514.59 lInvested Capital ............. 237 000.00 Total Building, Fund Balance Aug. 31, 1975 ................ 23 Expendable balance on hand Aug. 31, 1975, ................ 4,327.11 Page 2 Board of Trustees lartha Ann Maxwell, Librarian Statistical Report of August, 1975 Sept. 18, 1975 CIRCULATION DURING Aiffi. FICTION NON-FICTION RECORDS PICTURFS PFRIODIC9LS FILMSTRIP TOTAL Adult....... 8,0),3 556 6 216 16 8,837 Juvenile.... 3,378 More than 657 240 0 38 9 11,522 SFMO........ 12 0 0 0 0 12 Public Serv. 254 45 0 2 0 301 Puppets..... 73 0 0 0 0 73 Total....... 3,378 8,382 857 841 6 256 25 13,745 Total Circulation Aug., 1974..... 14,804 FICTION YA Total Circulation 1974-75..... 30,636 Total Circulation 1975-76: 30,945 18 AUDIO-VISUAL USE Film F -Strip Screens 16mProj. Rec.Pl. S.Proj. Op.P. T -Ree. S&SL SZR CAR'U 75 9 5 24 0 4 0 0 0 1 5 BmmProj. 7 Cassette player 0 Film showings - L6 Film viewers A - 1,537 C - 1,636 T177 REFERENCE nUESTIONS - 1,292 Telephone: CASSETTES RECORDS MAG Less than 5 min. 2L6 More than 5 min. 54 Directional 2 279 Less than 5 min. 557 More than 5 min. 151 Unanswered 0 5 Filmstrip viewers! A - LO C - 323 333 BOOKS LOST FICTION NON-FICTION Adult 2 1 Juvenile 3 0 Total books lost in Aug. 6 Books reinstated in ;ug. 0 B70KS AND KATERIALS RECEIVED DURING AUG. FICTION NON-FICTION YA GIFTS CASSETTES RECORDS MAG 11-F FILMS PIC. Adult... 98 266 11 2 0 9 2 3 10 0 Juvenile 85 67 0 0 0 0 0 0 0 0 Total... 183 333 11 2 0 9 2 3 10 0 BOOKS AND MATE,RIAL5 DISCARDED DURING AUG. FICTION YA MON-FICTION RECORDS FILMSTRIP Adult... 18 C 0 11 0 Juvenile 0 0 0 0 0 Total... 18 0 0 11 0 Vertical File: 5,832 Added: 61 Discarded: 0 Total: 5,893 BORR01^?ERS REGISTERED Dl1RING AUG. Resident Adult .................. 52 Resident Juvenile ............... 50 College students ................ 14 Non-residents ................... 8 Total re^istrations............. 12h Page 3 Board of Trustees Martha Ann Maxwell, Librarian Petty Cash for August, 1975 Sept., 18, 1975 Balance in cash drawer Aug. 1, 1975 ............................. 89.13 Receipts during August .......................................... 353.11 Memorial -Gifts Memorials ........................ 45.80 Gift ............................. 20.00 65.80 Equipment Copy Machine ..................... 25.60 Microprints ...................... 1.35 26.95 Fines Daily overdoes ................... 176.80 Damaged book ..................... 3.75 Broken records ................... 15.73 Lost books ....................... 9.10 205.38 Reimb. postage (staff) ............. 2.82 Reimb. books (staff) ............... 12.74 Reimb, telephone Exp. (ALTA)....... 34.02 Reimb. postage (ALTA) .............. .40 Out state card ..................... 5.00 54.98 Transferred to Courthouse in August ........................... .297.80 Balance in cash drawer Aug. 31, 1975 ............................144.44 2.2 2.2 Balance in Disbursement Fund Aug. 1, 1975 ....................... 35.10 Disbursements during August ..................................... 220.08 Postage Postage & Insurance .............. 109.90 109.90 Materials ordered direct Books. ...................... 85.74 Book labels ...................... 4.80 Mo. Historical Society........... 2.00 Bicentennial Kit ................. 10.00 102.54 Supplies Contact paper .................... 1.84 Carpet squares ................... 2.00 3.84 Car Allowance ...................... 3.80 3.80 Reimbursements in August..... ........................231.42 Balance in cash drawer August 31, 1975 .......................... 4�6i.4444 1 Page 4 Board of Trustees Martha 4nn Maxwell, Librarian Statistical Report of Aug., 1975 Sept. 18, 1975 Budgeted Expended Total Pal. Out. (nonth) Expenditures App. 61101 Salaries, Pro 237,422.00 43,118.52 26,237.04 .^131,184.96 61102 Salaries, Non -Pro 21,504.00 1,661.34 3,5o6.68 17,997.32 61104 Salaries, Pt -time 331,648.00 2,234.81 4,587.0 27,060.53 61201 Circulation System 625.00 49.30 575.70 61201 Stamped En.LetterH. 550.00 550.00 61201 Copy Paper 500.00 500.00 61201 Recordak Paper 250.00 250.00 61201 Processing Supp. 300.00 300.00 63201 Office Supplies 1,300.00 54.34 i00.52 1,199.48 61201 Minor Apparatus 250.00 3.20 12.11 237.89 61207 Laundry -Cleaning 300.00 24.00 29.50 270.50 61301 Telephone 1,300.00 111.23 216.10 1,083.90 61302 Car Allmance 600.o0 6.12 14.32 585.68 61.303 Insurance 4,000.00 30.00 3,970.00 61306 Travel Expense 2,600.00 35.16 563.68 2,036.32 61308 Utilities 3,500.00 280.24 493.39 3,0n6-61 61309 Express 975.00 166.55 249.1,2 725.58 61310-1 Audio-Vis.Cont. 2,200.00 2,266.00 61310-2 Book Contract 650.00 53.00 106.00 5b4.00 61311 Memberships 10.00 10.00 61312 Book Processing 4,200.00 4,200.00 61,401 Building & Grounds 800.00 78.83 246.91 553.09 Board of Trustees Statistical Report of Aug., 1975 Budgeted 61501 Lights & Furnace 500.00 61502 Machinery -Tools -Eq. 600.00 61503 Binding 400.00 61508 Publicity & Prog. 300.00 61615 F.1.O.r.. 4,500.00 61901 Furniture -Fixtures 900.00 61902 Records 2,400.00 61903 Filmstrips 300.00 61904 Microfilm 800.00 61906 Newsp.-Periodic. 2,600,00 61909 Books 19,0.00 $147,784.00 Expended 26.40 34.55 50.51 410.35 142.61 37.50 71.25 864.01 19,466.52 Page 5 h1artha Ann Maxwell, Librarian Sept. 18, 1975 Total Exp. Bal. Out. A. 26.40 03.60 173.59 426.41 176.83 838.35 256.50 324.66 94.90 1,925.41 3,260.56 ^'23,519.64 400.00 123.17 3,661.65 643.50 2,075.34 300.00 705.10 674.59 15,739.44 Q124,264.36 CAPE GIRARDEAU PUBLIC LIBRARY BOARD OF TRUSTEES Regular Meeting: September 18, 1975 A regular meeting of the Cape Girardeau Public Library Board of Trustees was held in the Golden Coin Room, Sunny Hill Pestaorant, Cape Girardeau, Mo., Thursday, September 18, 1975 at 7:00 a.m. Those present were: David Strand, Matey Helen Flentge, Peggy Jenkins, Kenneth Hayden, John Hale, Don McNeely, Gene Estes, Kenneth Bender, and Martha Maxwell, Librarian. Don Thomasson was absent. The minutes of the previous meeting were approved as mailed. The Financial Report and Monthly Expenditures were discussed. It was announced that film leaders to acknowledge gift were too expensive so it was decided to label the film cans designating gift of Alpha Phi Omega. A safety deposit box was rented at Farmers and Merchants Bank for storage of the microfilmed shelf list. Don McNeely moved, Mary Helen Flentge seconded, that the financial report be ap- proved and the bills be certified to the City Clerk for payment. Motion carried. Mary Helen Flentge moved, Peggy Jenkins seconded, that the 49th Annual Report of the Cape Girardeau Public Library be printed and distributed with revisions as noted. Librarian Maxwell reported that the sever line stopped up and there was some water on the lower floor of the library. Goodman Plumbing and Heating was called to correct the problem. Thursday, October 23, would be the best day for trustees to attend the MLA Meeting. If going, reservations should be sent in soon. Chairman David Strand appointed trustees to the following committees: Budget and Personnel - Gene Estes, Chairman, Ken Bender, John Hale Building and Grounds - Don McNeely, Chairman, Mary Helen Flentge, Don Thomasson By Laws and Policies - John Hale, Chaim an, Gene Estes, Peggy Jenkins Community Relations - Mary Helen Flentge, Chairwoman, Ken Hayden, Peggy Jenkins Site - Kenneth Hayden, Chairman, Ken Bender, Don McNeely, Don Thomasson, David Strand The survey of board members and Librarian regarding the advantages and disadvan- tages for use of the Lorimier School Building as a library was discussed. As no communication has been received from the City Council, no action was taken. Other possible sites were discussed. It was announced by the Public Relations Committee that the Friends of the Library Newsletter is mailed to over 350 homes every two months. The newsletter, edited by trustees, is distributed free to all citizens who request it. Mary Helen Flentge moved, Ken Hayden seconded, that $675 be budgeted for Nancy Stiegemeyer's expenses only to attend the Grantsmanship Workshop. A written report will be given to the board. Discussion followed. Motion carried. The meeting was adjourned at 8:05 a.m. Respectfully submitted, L. Gene Estes, Secretary Board of Trustees Report of Sept., 1975 Martha Ann Maxwell, Librarian October 16, 1975 State Aid Checking Account Balance Sept. 1, 1975------------------$ 3,464.39 Check 461 - Mo. Library Assoc.----------------- 12.00 Check 462 - Farmers 6 Merchants Bank----------- 6.68 Check 463 - McGregor Magazine Agency--- ------ 20.00 Check 464 - Eastman Kodak Co ------------------- 143.40 Check 465 - Learning Corp. of Am --------------- 285.00 Check 466 - SPA Educational Media -------------- 125.00 Check 467 - McGraw-Hill Book Co ---------------- 145.13 Check 468 - Weston Woods ----------------------- 150.95 Check 469 - Productions Unlimited -------------- 275.00 Check 470 - Sterling Educational Film ---------- 222.50 Check 471 - MLA Association -------------------- 168.00 Deposit - (Long, Markowitz)------- 120.00 Deposit - (State Aid) ------------- 2,341.05 Checking Account Balance Sept. 30, 1975----------------- 4,371.78 Savings Account Balance Sept. 30, 1975------------------ 11,136.28 Scholarship Fund Balance Sept. 30, 1975----------------- 300.00 Library Retirement Fund Balance------------------------- 73.16 Cape Girardeau Public Library Bldg. Fund---------------- 164.62 Budget 1975-76------------------------------------------ 147,784.00 Tax Fund Expendable balance on hand Sept. 1, 1975---------------- 1,562.78 Sept. tax receipts--------------------------------------- 2,147.62 Misc. Income-------------------------------------------- 304.25 Interest on Investment---------------------------------- 279.36 Investment matured-------------------------------------- 15,000.00 Outstanding warrants------------------------------------ 3,400.96 22,694.97 Disbursements----------------------------------------- 14,824.81 7,870.16 7,870.16 Minus outstanding warrants---------------------------- 3,400.96 Total Cash Balance Sept. 33, 1975------------------------ 4,469.20 Invested Capital---------------------------------------- 15,000.00 Total tax fund balance Sept. 30, 1975------------------- 19,469.20 Building Fund Total Cash Balance Sept. 1, 1975------------------------ 1,514.59 Sept. tax receipts-------------------------------------- 160.33 Interest on Investments--------------------------------- 2,183.37 Investment matured-------------------------------------- 224,000.00 227,858.29 Investment-------------------------------------------- 225,000.00 Total Cash Balance Sept. 30, 1975----------------------- 2,858.29 2,858.29 Invested Capital---------------------------------------- 238,000.00 Total Building Fund Balance Sept. 30, 1975-------------- 240,858.29 Expendable balance on hand Sept. 30, 1975--------------- 10,728.45 Board of Trustees Statistical Report of Sept., 1975 Page 2 Martha Ann Maxwell, Librarian October 16, 1975 CIRCULATION DURI!r SEPT. FICTION NON-FICTION RECORD', PICTURES PERIODICALS FILMSTRIP TOTAL Adult....... 8,170 4GJ 9 266 8 8,952 Juvenile.... 2,884 919 232 0 31 54 4,120 S040........ 7 0 0 0 0 7 Public Serv. 168 30 0 1 0 199 Puppets...... 95 0 0 0 0 95 Total....... 2,884 8,440 919 761 9 298 62 13,373 Total Circulation Sept., 1974...... 11,429 Total Circulation 1974-75....... 42,065 Total Circulation 1975-76: 44,318 AUDIO-VISUAL USE Film F -Strip Screens 16rmnProj. Rec.Pl. S.Proj. Op.P. T-Rec. S&SL S&R CAROU. 98 27 18 32 1 8 3 0 0 3 8 8mmProj. 5 Cassette Player 4 Film showings - 151 Film viewers A- 3,128 C- 4,144 7,272 REFERENCE QUESTIONS - 2,210 Telephone: Less than 5 min. 481 More than 5 min. 272 Directional M -F 296 Less than 5 min. 767 More than 5 min. 386 Unanswered 0 8 Filmstrip viewers: A - 146 C - 916 1,062 BOOKS LOST FICTION NON-FICTION Adult 6 1 Juvenile 2 1 Total books lost in Sept. 10 Books reinstated in Sept. 5 (3 A-nf 2 J -f) BOOKS AND MATERIALS RrCEIVED DURING SEPT FICTION NON-FICTION YA GIFTS CASSETTES RECORDS MAG M -F FILMS ABE Adult... 93 268 29 8 0 14 0 5 6 43 Juvenile 59 68 0 0 0 0 0 0 0 0 Total... 152 336 29 8 0 14 0 5 6 43 BOOKS AND MATERIALS DISCARDED DURING SEPT. FICTION YA NON-FICTION RECORDS FILMSTRIP Adult... 0 0 B 4 0 Juvenile 0 0 0 0 0 Total... 0 0 8 4 0 Vertical File: 5,893 Added: 33 Discarded: 0 Total: 5,926 BORROWERS REGISTERED DURING SEPT. RESIDENT ADULT------------------- 80 RESIDENT JUVENILE---------------- 117 COLLEGE STUDENTS----------------- 31 NON-RESIDENTS-------------------- 13 TOTAL REGISTRATIONS-------------- 241 Page 3 3oard of Trustees Martha Ann '!axviell, Librn. Petty Cash for Sept., 1975 October 16, 1975 Balance in cash drover Sept. 1, 1975 ................................. 144.44 Receipts during September ............................................ 301.32 lemorials-Gifts -0- Equipment Cony i'achine.............19.79 I^:icroprints.............. 8.91 28.61 Fi nes Gaily overdues........... 176.66 Damaged book ............... 2.34 Lost records ............... 13.27 Lost books ................. 37.19 231.19 Reimb. paper 8 postage (Staff) 13.53 Reimb. books (Staff)....... 7.95 Reimb. postage (I -Loan).... 1.09 Out state cards............ 20.00 42.53 Transferred to Courthouse in Sent .........................304.25 Balance in cash drawer Sept. 39, 1975 .....................141.51 4� 445 Balance in Disbursement Fund Sept. 1, 1975 ................ 46.44 Disbursements during september ............................ 149.17 Postage Postage F: Insurance............ 67.69 67.69 Materials ordered direct Books .......................... 17.95 Pamphlets ........................ 5.75 23.70 Supplies Office supplies ................ 3.00 Contact paper F. pluc........... 10.07 Acquarium supplies ............. 5.14 Proi• Bulb ..................... 5.25 Clean puppets .................. 90 24.36 Book Rebates ..................... 15.23 Keys............................. 4.94 Film 9 Processing ................ 9.16 Plaste Paper baskets .............. 4.12 33.42 Reimbursements in September................................191.81 Balance in cash dravier Sept. 30, 1975 ...................... 69.08 1173 1 61201 Circualtion System 625.00 52.35 Page 4 Board of Trustees Stamped En.LetterH. Martha Ann Maxwell, Librarian Statistical Report of Sept., 3975 437.10 October 16, 1975 500.00 Budgeted Expended Total Bal. Out. Recordak Paper 250.00 W -nth) Expenditures App. 61101 Salaries, Pro $37,422.00 `3,118.52 $9,355.56 $28,066.44 61102 Salaries, Non -Pro 21,504.00 2,178.02 5,684.70 15,819.30 61103 Salaries, Pt -time 31,648.00 2,263.58 6,851.05 24,796.95 61201 Circualtion System 625.00 52.35 101.65 523.35 61201 Stamped En.LetterH. 550.00 112.90 112.90 437.10 61201 Copy Paper 500.00 154.00 154.00 346.00 61201 Recordak Paper 250.00 250.00 61201 Processing Supp. 300.00 125.25 125.25 174.75 61201 Office Supplies 1,300.00 139.43 239.95 1,060.05 61201 Minor Apparatus 250.00 42.14 54.25 195.75 61207 Laundry -Cleaning 300.00 32.00 61.50 238.50 61301 Telephone 1,300.00 123.07 339.17 960.83 61302 Car Allowance 600.00 37.59 51.91 548.09 61303 Insurance 4,000.00 3,267.00 3,297.00 703.00 61306 Travel Expense 2,600.00 264.02 827.70 1,772.30 61308 Utilities 3,500.00 312.87 806.26 2,693.74 61309 Express 975.00 175.42 424.84 550.16 61310-1 Audio-Vis.Cont. 2,200.00 2,200.00 61310-2 Book Contract 650.00 53.00 159.00 491.00 61311 Memberships 10.00 2.00 2.00 8.00 61312 Book Processing 4,200.00 4,200.00 61401 Building s Grounds 800.00 76.42 323.33 476.67 Board of Trustees Statistical Report of Sept., 1975 Budgeted 61501 Lights & Furnace 500.00 61502 Machinery -Tools -Eq, 600.00 61503 Binding 400.00 61508 Publicity & Prog. 300.00 61615 F.I.C.A. 4,500.00 61901 Furniture -Fixtures 900.00 61902 Records 2,400.00 61903 Filmstrips 300.00 61904 Microfilm 800.00 61906 Newsp.-Periodic. 2;600.00 61909 Books 19,000.00 $147,784.00 PACE 5 Martha Ann Maxwell, Librarian October 16, 1975 ExPcnrlcd Total Bal. out. Wonth) Expenditures App. 103.08 134.48 365.52 :00.44 274.03 325.97 400.00 13.60 190.43 109.57 442.27 1,280.62 3,219.38 256.50 643.50 22.80 347.46 2,052.54 115.50 115.50 184.50 19.70 114.60 685.40 125.90 2,051.31 548.69 1,346.94 4,607.50 14,392.50 $14,824.81 $39,344.45 $109,439.55 CAPE GIRARDEAU PUBLIC LIBRARY BOARD OF TRUSTEES Regular P.eetinq: October 16, 1975 A regular meeting of the Cape Cirardeau Public Library Board of Trus- tees was held in the Golden Coin Room Sunny Hill Restaurant, Cape Girardeau, Mo., Thursday, October 16, 1975 at 7:00 a.m. Those present were: David Strand, Mary Helen Flentge, Peggy Jenkins, Don McNeely, Kenneth Bender, Don Thomasson, Gene Estes, and Martha Maxwell, Librarian. Those absent were: Kenneth Hayden and John Hale. The minutes of the previous meeting were approved as mailed. The financial report and monthly expenditures were discussed. The State Aid quarterly check of $2,341.05 was received. Plumbers bill of $50 to open sewer line has become a continual expense. It was noted that the Postage and Express Budget will be overspent as fees have risen almost 100%. Mary Helen Flentge moved, Don McNeely seconded, that the financial report be approved and the bills be certified to the City Clerk for payment. Motion carried. The Librarian reported that the new typewriter with special type would not cut stencils; therefore, Kenny Bender moved, Peggy Jenkins sec- onded, that $250 be allowed to print 500 copies of the large type booklist. The professional staff will attend the MLA meeting to be held next week in Jefferson City. Miss Maxwell reported that she was to speak to a Sociology class at the University about the outreach program. Also, she reported that the Bicentennial Folk Some Program by Brenda Siebert and Lea Markowitz was very well received. Under communications, Chairman Strand reported visiting with the Mayor. He felt that the meeting was of mutual benefit as both parties realize the value of keeping the lines of communication open. Mayor Tooke expressed his belief that action would soon be taken in regard to the future of the Lorimier School site. Another site was discussed by the board. The chairman of the Budget and Personnel Committee, Gene Estes, re- ported that the committee met October 14 at the library. The work of the committee to date was reviewed for the benefit of the new commit- tee member, John Hale. Also, the present tentative budget, estimated revenue, and proposed amendments were considered. Another meeting will need to be scheduled. The By-laws and Policies Committee plan to meet next month to review the board policies. The meeting was adjourned at 8:25 a.m. Bespectfully submitted, Gene Estes, Secretary Board of Trustees Report of Oct., 1975 Martha Ann Maxwell, Librn. November 20, 1975 State Aid 4,469.20 Checking Account Balance Oct. 1, 1975---------$ 4,371.78 Check 472 - Grantsmanship Center ------275.00 434.91 Check 473 - Brenda Siebert------------ 50.00 155.20 Check 474 - Chamber of Commerce------- 22.00 15,000.00 Check 475 - IBM ----------------------- 675.00 1,391.58 Check 476 - Ramada Inn (MLA) ---------- 104.00 36,360.97 Checking Account Balance Oct. 31, 1975-------- 3,245.78 savings Account Balance Oct. 31, 1975--------- 11,136.28 Scholarship Fund Balance Oct. 31, 1975-------- 300.00 Library Retirement Fund Balance--------------- 73.16 Cape Girardeau Public Library Bldg. Fund------ 164.62 Total tax fund balance Oct. 31, 1975------------------ 25,216.98 Budget 1975-76--------------------------------- 147,784.00 Tax Fund Expendable balance on hand Oct. 1, 1975--------------- 4,469.20 Oct. tax receipts------------------------------------- 14,910.08 Mise. Income 434.91 Interest on Investment 155.20 Investment matured------------------------------------ 15,000.00 Outstanding warrants---------------------------------- 1,391.58 36,360.97 Disbursements--------------------------------------- 9,752.41 26,608.56 26,608.56 Minus outstanding warrants-------------------------- 1,391.58 Total Cash Balance Oct. 31, 1975---------------------- 25,216.98 Invested Capital-------------------------------------- 000.00 Total tax fund balance Oct. 31, 1975------------------ 25,216.98 Building Fund Total Cash Balance Oct. 1, 1975----------------------- 2,858.29 Oct. tax receipts------------------------------------- 1,157.95 Interest on Investments------------------------------- 1,271.30 Investment matured----------------------------------- 2,000.00 7,287.54 Investment------------------------------------------ 4.000.00 Total Cash Balance Oct. 31, 1975---------------------- 3,287.54 3,287.54 Invested Capital-------------------------------------- 240,000.00 Total Building Fund Balance Oct. 31, 1975------------- 243,287.54 Expendable balance on hand Oct. 31, 1975-------------- 29,896.10 Board of Trustees Statistical Report of Oct., 1975 Page 2 Martha Ann Maxwell, Librarian November 20, j975 CIRCULATION DURING OCT. FICTION NON-FICTION RECORDS PICTURES PERIODICALS FILMSTRIP 'TOTAL Adult....... 8,005 620 3 261 19 8,928 Juvenile.... 2,781 835 265 0 30 57 4,018 SEMO........ 19 0 0 0 0 19 Public Serv. 166 27 0 1 0 194 Puppets..... 96 0 0 0 0 98 Geneaology Reg. 100 0 0 0 0 100 Total....... 2,781 6,388 685 912 3 312 76 13,357 Total Circulation Oct., 1974....... 12,476 Total Circulation 1974-75...... 54,541 Total Circulation 1975-76: 57,675 AUDIO-VISUAL USE Film F -Strip Screens 16mmProj. Rec.Pl. S.Proj. Op.P. T-Rec. S&SL S&R CAROU. 107 27 23 56 0 7 2 10 0 8 5 8mmProj. 6 Cassette Player 2 Film showings - 174 Film viewers A - 2,415 C - 5,622 8,037 REFERENCE QUESTIONS - 2,086 Telephone: Less than 5 min. 511 More than 5 min. 147 Directional 324 Less than 5 min. 709 More than 5 min. 388 Unanswered 7 Filmstrip viewers: A - 50 C -1,500 1,550 BOONS LOST FICTION NON-FICTION Adult 1 4 Juvenile 2 1 Total books lost in Oct. 8 Books reinstated in Oct. 3 (1 A-nf) (2 J -f) BOOKS AND MATERIALS RECEIVED DURING OCT. FICTION NON-FICTION YA GIFTS CASSETTES RECORDS MAG M -F FILMS ABE Adult... 253 218 35 23 0 0 3 5 0 76 Juvenile 37 62 0 0 0 0 0 0 0 0 Total... 290 280 35 23 0 0 3 5 0 76 BOOKS AND MATERIALS DISCARDED DURING OCT. FICTION YA NON-FICTION RECORDS FILMSTRIP Adult... 0 0 0 0 0 Juvenile 46 0 1 0 0 Total... 46 0 1 0 0 Vertical File: 5,926 Added: 0 Discarded: 0 Total: 5,926 BORROWERS REGISTERED DURING OCT. RESIDENT ADULT------------------ 62 RESIDENT JUVENILE--------------- 79 COLLEGE STUDENTS---------------- 17 NON-RESIDENTS------------------- 14 TOTAL REGISTRATIONS------------ 172 Page 3 Board of Trustees [Martha Ann Maxwell, Librarian Petty Cash for Oct., 1975 November 20, 1975 Balance in cash drawer Oct. 1, 1975------------------------ 141.51 Receipts during October------------------------------------- 396.34 Memorials -Gifts Memorials-------------------- 29.44 Gifts------------------------ 32.25 61.69 Fines Daily overdues--------------- 185.27 Damaged records-------------- 4.00 Lost books------------------- 38.20 230.47 Reimb. travel Ck. (8011. Co.)-- 19.80 Reimb. postage (Staff)--------- 4.51 Reimb. staff exp. (MLA)-------- 5.20 Reimb. postage (I -Loan)-------- 2.82 Reimb. V. dictionaries--------- 17.50 49.83 Transferred to Courthouse in Oct .---------------------------434.91 Balance in cash drawer Oct. 31, 1975 ------------------------ 102.94 537.85 537.85 Balance in Disbursement Fund Oct. 1, 1975------------------- 89.08 Disbursements during October-------------------------------- 161.28 Postage Postage & Insurance---------- 71.79 71.79 Materials ordered direct Books------------------------ 5.48 Pamphlets & Subs.------------ 14.85 20.33 Supplies Small tools (Calvin)--------- 3.16 2 reels---------------------- 1.04 Publicity -Programs -----------10.60 14.80 Book Rebates------------------- 10.25 Car Allowance------------------ .96 Film & Processing-------------- 14.90 New Lock & Keys---------------- 28.25 54.36 Reimbursements in October----------------------------------- 79.19 Balance in cash drawer Oct. 31, 1975------------------------ 6.99 72.20 72.20 Page 4 Board of Trustees Martha Ann Maxwell, Librarian Statistical Report of Oct., 1975 November 20, 1975 Budgeted Expended Total Bal. Out. (Month) Expenditures App. 61101 Salaries, Pro $37,422.00 $3,113.52 $12,474.08 $24,947.92 61102 Salaries, Non -Pro 21,504.00 2,104.02 7,786.72 13,715.28 61103 Salaries, Pt -time 31,648.00 1,954.58 8,805.63 22,842.37 61201 Circulation System 625.00 101.65 523.35 61201 Stamped En.LetterR. 550.00 112.90 437.10 61201 Copy Paper 500.00 154.00 346.00 61201 Recordak Paper 250.00 250.00 61201 Processing Supp. 300.00 104.65 229.90 70.10 61201 Office Supplies 1,300.00 108.47 348.42 951.58 61201 Minor Apparatus 250.00 37.65 91.90 158.10 61207 Laundry -Cleaning 300.00 60.14 121.64 178.36 61301 Telephone 1,300.00 100.72 439.89 860.11 61302 Car Allowance 600.00 8.24 60.15 539.85 61303 Insurance 4,000.00 3,297.00 703.00 61306 Travel Expense 2,600.00 827.70 1,772.30 61308 Utilities 3,500.00 237.90 1,044.16 2,455.84 61309 Express 975.00 51.70 476.54 498.46 61310-1 Audio-Vis.Cont. 2,200.00 2,200.00 61310-2 Book Contract 650.00 53.00 212.00 438.00 61311 Memberships 10.00 2.00 8.00 61312 Book Processing 4,200.00 4,200.00 61401 Building & Grounds 800.00 82.80 406.13 393.87 Page 5 Board of Trustees Nartha Ann Maxwell, Librarian Statistical Report of Oct., 1975 Npvember 20, 1975 Budgeted Expended Total Bal. Out. Wonth} Expenditures App. 61501 Lights & Furnace 500.00 134.48 365.52 61502 Machinery-Tools-Lq. 600.00 31.15 305.18 294.82 61503 Binding 400.00 171.25 171.25 228.75 61508 Publicity & Prog. 300.00 4.94 195.37 104.63 61615 F.I.C.A. 4,500.00 419.85 1,700.47 2,799.53 61901 Furniture -Fixtures 900.00 225.00 481.50 418.50 61902 Records 2,400.00 87.98 435.44 1,964.56 6.1903 Filmstrips 300.00 115.50 184.50 61904 Microfilm 800.00 114.60 685.40 61906 NewsF.-PEriodi.c. 2,600.00 26.19 2,077.50 522.50 61909 Books 19,000.00 763.6G 5,371.16 13,628.84 $147.784.00 89,752.41 $40,096.86 $99,687.14 Mr. Howard C. Tooke Mayor City of Cape Girardeau Court House Cape Girardeau, P10 63701 Dear Mayor Tooke: CAP],, GIRARDGAU PUBLIC LIBRARY Courtho,tse—Pefk— — _ Cape Girardeau. Flo. 63701 Telephone: 314-334-5279 October 28, 1975 It is my understanding that the members of the City Council would find it beneficial to know how the Library Board felt about moving the Cape Girardeau Public Library to either of two alternate locations in the city. In order to obtain this information for you, I called each of the members on the Library Board and read two statements to them. Their responses are listed below. I am providing sufficient copies of this letter so that you can share it with the other members of the City Council and the City Manager. In addition, I will inform the Library Board members of their collective responses to these two questions with the request that this information be considered confidential at this point. The two statements and responses from the nine Library Board members are: If the City Council makes the offer, do you favor moving the Library to Lorimier School assuming the building is structurally sound, functionally usable for this purpose, and put in acceptable condition? 6 Yes 2 ilo I Undecided If the Colonial Manor Restaurant can be acquired by the City Council, would you favor moving the Library to this building after it is renovated and put in acceptable condition for Library use? 7 Yes 1 !ia 1 undecided Six of the Library Board members responded affirmatively to the possibility of moving to either site but they stated a strong preference for the Colonial Manor option over the Lorind er School possibility if given a choice between the two. Mr. Howard C. Tooke -2- October 23, 1975 I hope this information is of some help to you as you consider the purchase of the Loriniier School and/or the Colonial Manor. If I can assist in further clarifying this response pattern in any other fashion, please feel free to contact me. Very truly yours, 1 David A. Strand President Board of Trustees DAS:jb Enclosures CAPE GIRARDEAU PUBLIC LIBRARY BOARD OF TRUSTEES Regular Meeting: November 20, 1975 A regular meeting of the Cape Girardeau Public Library Board of Trustees was held in the Golden Coin Room, Sunny dill Restaurant, Cape Girardeau, Mo., Thursday, November 20, 1975, at 7:00 a.m. Those present were: David Strand, Mary Helen Flentge, Peggy Jenkins, Donald McNeely, Kenneth Bender, Don Thomasson, Kenneth Hayden, John Hale and Gene Estes; all board members being present. Also Librarian Martha Maxwell and the Assistant Librarian, Laurette Long, were present. The minutes of the October meeting were approved as mailed. The financial report and monthly expenditures were discussed. It was noted that the telephone statement was high last month, but calls made by staff members who are of MLA will be reimbursed. Ken Hayden moved, Kenny Bender seconded, that the financia- statement be approved and the bills be certified to the City Clerk for payment. Motion carried. The Librarian reported that the survey being conducted has been well accepted by our patrons. Computer analysis is possible for a large portion of the survey. Ken Hayden moved, Peggy Jenkins seconded, that the key punch cost be approved. Motion carried. It was reported that a new Christmas film is missing and was possibly taken at the last break-in. The lock on the maindoor to the library had to be changed again. Also, it was discussed that we need to study the microfilm service contract as the new machine is giving trouble. The electrician was called to correct voltage problems during the month. Mary Helen Flentge moved, Don McNeely seconded, that ALA dues ($35) be paid for Peggy Jenkins, Don McNealy, and Dave Strand so that they could attend the ALA Convention in Chicago July 17 - July 22. Also, that institutional dues ($118) and MIA dues be paid. Motion carried. After a discussion of a request from the Bicentennial Committee, John Hale moved, Kenny Bender seconded, that Bicentennial County maps be sold at the library as a public service at cost. Committee reports were given. Budget and Personnel Committee will need to continue work on budget revisions and hope to be able to make a recommendation to the board at the December meeting. The Site Committee reported that guidelines are to be established for use in selecting an architect to conduct a feasibility study of Lorimier School as a library facility. It was noted that we hope to work with the City Engineer in conducting this study. Ken Hayden moved, Mary Helen Flentge seconded, that the library be closed on these dates at these times: December 24 at 5:00 p.m. December 31 at 5:00 p.m. Upon a request of the Librarian, Ken Hayden moved, Don 'Thomasson seconded, that the library be closed December 13 at 3:30 p.m. in order that staff members could attend the wedding reception of Brenda Siebert, Children's Librarian. Motion carried. The meeting was adjourned at 8:35 a.m Respectfully submitted, Gene Estes, Secretary Board of Trustees Report of Nov., 1975 Martha Maxwell, Librarian December 18, 1975 State Aid 244.23 Checking Account Balance Nov. 1, 1975---------$ 3,245.78 Check 1.77 - Stanley's Lock Shop------- 26.25 41,611.72 Check 478 - Brenda Siebert ------------ 100.00 11,094.86 Deposit - (Maxwell, Siebert)-------- 62.00 30,516.86 30,516.86 Checking Account Balance Nov. 30, 1975-------- 3,179.53 Savings Account Balance Nov. 30, 1975--------- 13,622.72 Scholarship Fund Balance Nov. 30, 1975------- 300.00 Library Retirement Fund Balance--------------- 73.16 Cape Girardeau Public Library Bldg. Fund------ 166.68 Budget 1975-76-------------------------------- 147,784.00 Tax Fund Expendable balance on hand Nov. 1, 1975------- 25,216.98 Nov. tax receipts---------------------------- 19,302.63 Misc. income---------------------------------- 244.23 Outstanding warrants------------------------- 1,847.88 41,611.72 Disbursements------------------------------- 11,094.86 30,516.86 30,516.86 Minus outstanding warrants------------------ 11817.B8 Total Cash Balance Nov. 30, 1975------------- 28,668.99 Invested Capital------------------------------ 000.00 Total tax fund balance Nov. 30, 1975---------- 28,668.98 Building Fund Total Cash Balance Nov. 1, 1975-------------- 3,287.54 Nnv, tax receipts ----------------------- .------ 1,110.32 Interest on Investments----------------------- 1,9,2.42 Investment matured---------------------------- 11,000.00 17,342.30 Investment---------------------------------- 11,000.00 Total Cash Balance Nov. 30, 1975-------------- 6,342.30 6,342.30 Invested Capital------------------------------ 2110,000.00 Total Building Fund Balance Nov. 30, 1975----- 246,342.30 Expendable balance on hand Nov. 30, 1975------ 36,859.16 Board of Trustees Statistical Report of Nov., 1975 Page 2 Martha Ann Maxwell, Librarian December 18, 1975 CIRCULATION DURING NOV. FICTION NON-FICTION RHC ORDS PICTURES PERIODICALS FILMSTRIP TOTAL Adult....... 7,659 572 6 273 9 81519 Juvenile.... 2,673 1,045 298 0 26 42 4,084 SEMO........ 7 0 0 0 0 7 Public Serv. 226 47 0 3 0 276 Tapes....... 4 0 0 0 0 0 4 Puppets..... 99 0 0 0 0 0 99 Total....... 2,673 7,995 1,045 917 6 302 51 12,989 Total Circulation Nov., 1974....... 13,057 0 0 0 0 Total Circulation 1974-75...... 67,598 Total Circulation 1975-76: 5,933 70,664 BORROWERS REGISTERED DURING NOV. AUDIO-VISUAL USE Film F -Strip Screens 16mmProj. Rec,Pl. S. Proj. Op.P. T-Rec. S&SL S&R CARO. 103 7 26 65 0 6 3 8 0 0 4 BmmProj. 11 Cassette Player 0 Film showings - 170 Film viewers A - 2,870 C - 5,331 8,201 REFERENCE QUESTIONS -+ 2,391 Telephone Less than 5 min. 425 More than 5 min. 166 Directional 472 Less than 5 min. 901 More than 5 min. 419 Unanswered 8 Geneaology Requests - 51 Filmstrip viewers: A - 0 496 496 BOOKS LOST FICTION NON-FICTION Adult 5 5 Juvenile 1 1 Total books lost in Nov. 12 Books reinstated in Nov. 1 I J -f ) BOOKS AND MATERIALS RECEIVED DURING NOV. FICTION NON-FICTION YA GIFTS CASSETTES RECORDS NAG M -F FILM/S Adult... 86 156 4 71 0 32 2 5 0 Juvenile 16 23 0 0 0 0 0 0 2 Total... 102 179 4 71 0 32 2 5 0 BOOKS AND MATERIALS DISCARDED DURING NOV. FICTION YA NON-FICTION RECORDS FILMSTRIP Adult... 0 0 0 0 0 Juvenile 0 0 0 0 0 Total... 0 0 0 0 0 Vertical File: 5,926 Added: 7 Discarded: 0 Total: 5,933 BORROWERS REGISTERED DURING NOV. Resident Adult .................. 52 Resident Juvenile ............... 36 College students ................ 24 Non-residents ................... 12 Total registrations ............. 124 Board of Trustees Petty Cash for Nov., 1975 page 3 Martha Ann Maxwell, Librarian December 18, 1975 Balance in cash drawer Nov. 1, 1975------------------------ 102.94 Receipts during November------------------------------------ 319.07 Memorials -Gifts Memorials ------------------ Equipment Copy machine - 12.47 12.47 46.00 17.05 63.05 Fines Drily overdues------------- 156.06 Damaged records------------ 5.73 Lost books----------------- 41.24 Lost library card---------- .10 203.13 Reimb. travel Cdiss. Co.)---- 19.00 Reimb, postage (staff)------ 1.50 Reimb. office supplies (staff) 3,25 Reimb. postage (I -Loan)------ 1.70 Reimb, telephone exp. (MLA)-- 14.17 40.42 Transferred to Courthouse in Nov, ..------------------------244.23 Balance in cash drawer Nov. 30, 1975 ----------------------- 177.73 422.01 422.01 Balance in Disbursement Fund Nov. 1, 1975------------------ 6,99 Disbursements during November------------------------------ 140.55 Postage Postage & Insurance-------- 55.37 55.37 Materials ordered direct Books---------------------- 13.00 13.00 Supplies Light bulbs, soap---------- 2.87 Records-------------------- 19.20 Publicity -Programs--------- 4.63 Maptacks------------------- 25.50 52.20 Hook Rebates----------------- 2.89 Cleaning puppets------------- ,45 Film & Processing------------ 11.64 Storage Cabinet-------------- 5.00 19.93 Reimbursements in November ---------------------------------1:}4,28 Balance in cash drawer Nov. 30, 1975----------------------- 10.72 133.56 13356 Page 4 Board of Trustees Martha 74axwell, Librarian Statistical Report of Nov., 1975 December 18, 1975 Budgeted Expended Total Bal. Out. (Month) Expenditures App. 61101 Salaries, Pro $37,422.00 $3,119.52. $15,592.60 $21,829.40 61102 Salaries, Mon -Pro 21,504.00 2,101.02 9,892.74 11,611.26 61103 Salaries, Pt -time 31,648.00 1,936.59 10,742.22 20,905.78 61201 Circulation system 625.00 49.50 151.15 473.85 61201 Stamped En.LetterH. 550.00 112.90 437.10 61201 Copy Paper 500.00 159.00 346.00 61201 Recordak Paper 250.00 250.00 61201 Processing Supr. 300.00 229.90 70.10 61201 Office Supplies 1,300.00 178.83 527.25 772.75 61201 Minor Apparatus 250.00 38.35 130.25 119.75 61207 Laundry -Cleaning 300.00 12.70 134.34 165.66 61301 Telephone 1,300.00 117.36 557.25 742.75 61302 Car Allmvance 600.90 39.06 99.21 500.79 61303 Insurance 4,000.00 61.00 3,358.00 642.00 61306 Travel Expense 2,600.00 197.99 1,025.69 1,574.31 61308 Utilities 3,500.00 178.94 1,223.10 2,276.90 61309 Express 975.00 83.37 559.91 915.09 61310-1 Audio-Vis.Cont. 2,200.00 2,200.00 61310-2 Book Contract 650.00 53.00 265.00 385.00 61311 Memberships 10.00 2.00 8.00 61312 Book Processing :,200.00 4,200.00 61401 Building s Ground 800.00 78.25 484.38 315.62 Page 5 Board of Trustees Martha Maxwell, Librarian Statistical Report of Nov., 1975 December 18, 1975 Budgeted Expended Total Bal. Out. (Month) Expenditures App. 61501 Lights & Furnace 500.00 22.50 156.98 343.02 61502 Machinery -Tools -Eq. 600.00 16.01 321.22 278.78 61503 Binding 400.00 171.25 228.75 61508 Publicity & Prog. 300.00 20.13 215.50 84.50 61615 B.1.C,A. 4,500,00 418.76 2,119.25 2,300.75 61901 Furniture -Fixtures 900.00 481.50 418.50 61902 Records 2,400.00 199.80 635.24 1,764.76 61903 Filmstrips 300.00 14.50 130.00 170.00 61904 Microfilm 800.00 126.80 241.40 558.60 61906 Newsp.-Periodic. 2,600.00 14,85 2,092.35 507.65 61909 Books 19,000.00 2,013,98 7,385,14 11,614.86 $147,784.00 $111094.86 $59,191.72 $88,592.28 CAPE GIRARDEAU PUBLIC LIBRARY SPECIAL MEETING: DECEMBER 11, 1975 The Board of Trustees met in special session for the purpose of discussing the pos- sibility of Lorimier School as a library facility. The meeting was held at the Public Library at 7:00 a.m. The following board members were present: Chairman David Strand, Mary Helen Flentge Don McNeely,Kenneth Bender, Gene Estes, Peggy Jenkins, John Hale, Kenneth Hayden, Don Thomasson, and librarians: Martha Ann Maxwell and Laurette Long. Three representatives of the news media, The Southeast Missourian, KF'VS, and KGMO, were Present. After the meeting was called to order, Chairman Strand read a letter from the City Council offering Lorimier School to the Board for consideration of the site and building for use as a library facility. Discussion centered on whether should conduct a feasibility study. Don McNeely mentioned that a previous report indicated the building has 13,152 square feet and that the building contained three levels. It was determined that the building con- tained approximately 16,600 square feet. The cost of the study was discussed. Chairman Strand read the letter which he mailed to all local architects in the city. The possible cost would be under $5,000. The architect would be engaged on an hourly basis for the prupose of pro- viding the feasibility study. The cost of the study would be assumed by the library. The possibility of acquiring the services of the personnel of the City Engineer's office was discussed. Kenneth Hayden suggested that this office be approached in order to ascertain if the expertise required is available. Kenneth Bender expressed interest in the proposal indicating that at a later date an arch- itect could be hired. Mary Helen Flentce moved, seconded by Peggy Jenkins, that the Chairman consult the City Engineer's office and present the report at the regular board meeting. Motion carried. Kenneth Hayden moved, seconded by Kenneth Bender, that the board Proceed with the study. By secret ballot, the Cape Girardeau Public Library Board of Trustees voted unanimously on the motion. Kenneth Hayden, Site Chairman, agreed to contact those people who possibly would be involved in the study. He also urged all board members to attend the regular meeting and requested that a portion of the routine business be handled by the Executive Committee of the Board. Due to the nature of its report, the Site Committee's report will be presented in executive session. The Site Committee will meet on call prior to the Board meeting. The regular meeting of the entire board will begin at 7:30 a.m. with the Site Com- mittee meeting prior to the meeting at 7:oo a.m. Martha Maxwell gave a brief explanation of the patron survey. Discussion followed on the law which prevents municipal library districts from ex- panding when the municipalities annex land. 'rhe board requested that the librarian research this issue. Chairman Strand stated that the selection of an architect is a personnel matter, and the portion of the meeting at which this is done will be a closed meeting. The meeting was adjourned at 7:45 a.m. Gene Estes, Secretary + CAPE GIRARDEAU PUBLIC LIBRARY BOARD OF TRUSTEES ;rte Regular Meeting: December 19, 1975 A regular meeting of the Cape Girardeau Public Library Board of Trustees was held in the Golden Coin Room, Sunny Hill Restaurant, Cape Girardeau, Mo., Thursday, Dec. 18, 1975 at 7:30 a.m. Those board members present were: David Strand, Mary Helen Flentge, Peggy Jenkins, Donald McNeely, Kenneth Bender, Kenneth Hayden, John Hale and Gene Estes. Board member Don Thomasson was absent. Also present were Librarian Maxwell and her assistant, Laurette Long. Don Smith, reporter from the Southeast Missourian was also present. The minutes of the November meeting were approved as mailed after modifications were made. Mary Helen Flentge moved, Ken Hayden seconded, that the Financial Report be ac- cepted and that the monthly expenditures be certified to the City Clerk for payment. Motion carried. Ken Bender moved, Don McNeely seconded, that the microfilm machine service contract for $320 be accepted as service for the machine cannot be obtained locally. Motion carried. During the report of the Librarian in regard to the patron use survey, it was noted that one of the most common criticisms was about the method used to check out books. It is the desire of the Librarian and the Board that the circulation system be improved as soon as possible. The Site Committee met in closed session prior to the regular meeting. At the regular meeting, with the news media present, Ken Hayden, chairman of the Site Committee, presented a report of that meeting. He concluded by stating the com- mittee's recommendation in the fornPof a motion: I move that the Library Board of Trustees accept the city's offer to conduct an engineering study at no cost to the Board on the structural soundness of Lorimier School with the specific goal of converting the building into a library facility with the study to be completed within six to eight weeks." Mary Helen Flentge seconded the motion. During discussion it was brought out that if the engineering study was favorable, the next step would be to employ an arch- itect to conduct a feasibility study. Replies were received from all local architects indicating an interest in the project. Motion carried with no dissent- ing votes. The board went into executive session to discuss budget -personnel matters. After giving the Budget -Personnel Committee's report, Gene Estes, Chairman of that com- mittee, moved that because the estimated revenue is more than anticipated when the budget was prepared, that the following amendments to the 1975-76 budget be approved: 1. That salary adjustments which satisfy minimum wage requirements, mid -year increments for all employees and a pay grade change for Administrative Secretary -Bookkeeper be made effective January 1, 1976. 2. That the total budgeted for salaries be adjusted to $91,470 (61.48 of total budget) to provide necessary funds to meet salary adjustments. December Hoard Minutes - page 2 3. That the remainder of the unanticipated funds be placed in the contingency fund. Ken Hayden seconded the motion. Motion carried. Under new business, a citizens poll in regard to improved library services was discussed. It was suggested that this item be placed on next month's agenda. Meeting was adjourned at 8:36 a.m. Respectfully submitted, Gene Estes, Secretary BBard of Trustees Report of Dec., 1975 State Aid Checking Account Balance Dec. 1, 1975----------$ Check 479 - Nancy Stiegameyer--------- 99.47 Check 480 - Nancy Stiegemeyer--------- 175.00 Check 481 - Postmaster---------------- 27.00 Check 482 - Mo. Library Assoc .--------213.00 Check 483 - Am. Library Assoc --------- 141.00 Deposit - (Maxwell, Markowitz, Long, Siebert) ----------- 276.55 Checking Account Balance Dec. 31, 1975 -------- Savings Account Balance Dec. 31, 1975 --------- Scholarship Fund Balance Dec. 31, 1975 -------- Library Retirement Fund Balance --------------- Cape Girardeau Public Library Bldg. Fund ------ Budget 1975 - Tax Fund Expendable balance on hand, Dec. 1, 1975 ------ Dec. tax receipts ----------------------------- misc. income ---------------------------------- Outstanding warrants-------------------------- Investment---------------------------------- Minus outstanding warrants ------------------ Total Cash Balance Dec. 31, 1975 -------------- Invested Capital ------------------------------ Total tax fund balance Dec. 31, 1975 ---------- Building Fund Total Cash Balance Dec. 1, 1975 --------------- Dec. tax receipts ----------------------------- Interest on Investments ----------------------- Investment matured ----------------------------- Total Cash Balance Dec. 31, 1975 -------------- invested Capital ------------------------------ Total Building Fund Balance Dec. 31, 1975 ----- Expendable balance on hand Dec. 31, 1975 ------ Martha Ann Maxwell, Librarian January 15, 1976 3,179.53 2,800.61 13,624.72 300.00 73.16 1,166.68 147,784.00 28,668.98 94,623.85 428.48 1,067.47 124,788.78 13,259.12 20,000.00 91,529.66 1,067.47 90,462.19 20,000.00 110,462.19 6,342.30 7,356.33 2,419.20 225,000.00 241,116.83 _230,000.00 11,116.83 245,000.00 256,116.83 91,529.66 11,116.83 102,646.49 Page 2 Board of Trustees Martha Ann Maxwell, Librarian Statistical Report of Dec., 1975 January 15, 1976 CIRCULATION DURING DEC. FICTION NON-FICTION RECORDS PICTURES PERIODICALS FILMSTRIP TOTAL Adult....... 7,077 513 1 220 9 7,820 Juvenile.... 2,498 .. 778 228 0 9 38 3,551 SEMO........ 6 0 0 0 0 6 Public Serv. 207 41 0 5 0 253 Puppets..... 78 0 0 0 0 78 Total....... 2,498 7,368 778 782 1 234 47 11,708 Total Circulation Dec., 1974....... 10,342 Total Circulation 1974-75..... 77,910 Total Circulation 1975-76: 82,372 AUDIO-VISUAL USE Film F -Strip Screens 16mmProj. Rec.Pl. S.Proj. Op.P. T-Rec. S&SL S&R Carol. 72 34 18 53 0 7 0 0 0 1 3 Bnmproj. 8 Cassette Plaver 1 Film showings - 203 Film viewers A - 2,015 C - 9,023 11,038 REFERENCE QUESTIONS 1,854 Telephone: 52 Resident Juvenile ............... Less than 5 min. 406 More than 5 min. 94 Directional 372 Less than 5 min. 695 More than 5 min. 281 Unanswered 6 Geneaology Requests - 68 Filmstrip viewers: A - 169 C - 2,270 2,439 BOOKS LOST FICTION NON-FICTION Adult 4 0 Juvenile 2 0 Total books lost in Dec. 6 Total books reinstated in Dec. 1 (1 J -f) BOOKS AND MATERIALS RECEIVED DURING DEC. FICTION NON-FICTION YA GIFTS CASSETTES RECORDS MAG M -F FILM/S Adult... 127 177 20 3 0 20 5 10 0 Juvenile 37 43 0 0 0 0 0 0 0 Total... 161 220 20 3 0 20 5 10 0 BOOKS AND MATERIALS DISCARDED DURING DEC. FICTION YA NON-FICTION RECORDS FILMSTRIP Adult... 80 124 13 0 0 Juvenile 6 0 9 11 0 Total... 86 124 22 11 0 Vertical File: 5,933 Added: 31 Discarded; 0 Total: 5,964 BORROWERS REGISTERED DURING DEC. Resident Adult .................. 52 Resident Juvenile ............... 52 College Students ................ 7 Non-residents ................... 5 Total registrations ............. 116 } Page 3 Board of Trustees Martha Ann Maxwell, Librarian Petty Cash for Dec., 1975 January 15, 1976 Balance in cash drawer Dec. 1, 1975--------------------------- 177.78 Receipts during December-------------------------------------- 362.78 Memorials -Gifts Memorials------------------ 61.49 Gifts---------------------- 5.45 66.94 Equipment Copy machine--------------- 36.50 Microprints---------------- 6.15 42.95 Fines Daily overdues------------- 184.76 Damaged records------------ 5.98 Lost books----------------- 9.20 199.94 Reimb. books (staff)--------- 4.98 Reimb. postage (staff)------- 3.50 Reimb. office supplies (staff) 3.00 Reimb. postage (I -Loan)------ 5.22 Reimb. telephone exp. (MLA)-- 13.23 Reimb. records (staff)------- 18.02 Out State Card--------------- 5.00 52.95 Transferred to Courthouse in Dec .-----------------------------428.48 Balance in cash drawer Dec. 31, 1975 -------------------------- 112.08 540.56 540.56 Balance in Disbursement Fund Dec. 1, 1975--------------------- 10.72 Disbursements during December--------------------------------- 144.53 Postage Postage & Insurance---------- 97.18 97.18 Materials ordered direct Books------------------------ 5.00 Records---------------------- 6.64 11.64 Supplies String & cups---------------- 1.43 Stamped envelopes------------ 5.00 Publicity -Programs -----------6.16 Maptacks--------------------- 2.85 Adaptors & Ext. cord--------- 3.94 19.38 Book Rebates------------------- 2.63 Film & Processing-------------- 12.25 Overdoor Hanger---------------- 1.45 16.33 Reimbursements in December ------------------------------------ 170.88 Balance in cash drawer Dec. 31, 1975-------------------------- 37.07 133.81 133.81 Board of Trustees Statistical Report of Dec., 1975 Budgetad 61101 Salaries, Pro 61102 Salaries, Non -Pro 61103 Salaries, Pt -time 61201 Circulation System 61201 Stamped En.LetterH 61201 Copy Paper 61201 Recordak Paper 61201 Processing Supp, 61201 Office Supplies 61201 Minor Apparatus 61207 Laundry -Cleaning 61301 Telephone 61302 Car Allowance 61303 Insurance 61306 Travel Expense 61308 Utilities 61309 Express 61310-1 Audio-vis.Cont. 61310-2 Book Contract 61311 Memberships 61312 Book Processing 61:01 Building & Grounds $37,.22.00 21,50,.00 31,6=8.00 625.00 550.00 500.00 250.00 300.00 1,300.00 250.00 300.00 1,300.00 600.00 ^,000.00 2,600.00 3,500.00 975.00 2,200.00 650.00 10.00 4,200.00 800.00 Expended (Month) $3,118.52 2,102.02 2,297.51 71.45 94.90 1,12.22 60. 7112 5.00 120.68 9.12 430.71 191.19 121.94 30.00 53.00 11.85 Page 4 Martha Ann Maxwell, Librarian January 15, 1976 Total Expenditures $18,711.12 11,996.76 13,039.73 151.15 194.35 154.00 274.60 669.47 190.67 139.34 677.93 108.33 3,358.00 1,456.00 1,411.29 681.85 30.00 318.00 2.00 ,96.23 Bal. Out. App. $18,710.88 9,507.20 18,608.27 073.85 365.65 346.00 250.00 25.20 630.53 59.33 160.66 622.07 491.67 642.00 1,143.60 2,085.71 293.15 2,170.00 332.00 8.00 :,200.00 303.77 Board of Trustees Statistical Report of Dec., 1975 Budgeted 61501 Lights & Furnace 61502 flachinery-Tools-Eq 61503 Binding 61508 Publicity & Peog. 61615 F.I.C.A. 61901 Furniture -Fixtures 61902 Records 61903 Filmstrips 61901 Microfilm 61906 NewSp.-Periodic. 61909 Books 500.00 600.00 ;00.00 300.00 4,500.00 900.00 2,=.00.90 300.00 800.00 2,600.00 19,000.00 $1.17,784.00 Expended (Month) 37.54 231.74 16.66 ;39.90 248.43 204.03 40.30 186.50 3,011.49 $13,259.12 Page 5 Martha Ann Maxwell, Librarian January 15, 1976 Total Bal. Out. Expenditures 19:.52 552.96 171.25 267..16 2,559.15 .81.50 683.67 33=.03 281.70 2,278.85 10,396.63 $72,250.84 App. 305.:8 47.04 228.75 37.3; 1,940.85 413.50 1,516.33 - 34.03 518.30 321.15 8,603.31 $75,333.16