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HomeMy WebLinkAboutUntitledCAPE GIRARDEAU PUBT.IC LIBRARY 100Ad) OF TRUSTI'LS Regular Meeting: Jaiuer7 26, 1954 The Cape Girardeau Public Library Board of 'Trusties met in the Hirsch Com- munity Room, Timrsday, January ?6, 1984 at 7 a.m. Members present were: Vince Seyer, Hai Lehman, Nancy Bray, Mildred Vogelsang, Martha Dillard, Richard Hammond, and Cord Dombrowski. Absent were: Larry Foote and Don Sherwood. Also present were: Library Director MarUw Maxwell, Children's Librarian Brenda Siebert, Councilwoman Snnderman, and Pricnds Pcesident Sam Peters. Minutes Hal Lehman moved, seconded by Richard Hammond, that the minutes be approved Approved as corrected. Motion carried. Bills Upon the recommendation of the Library director, Martha Dillard moved, Approved seconded by Nancy Bray, that the hills be approved for payment. Motion passed. Library Director Maxwellannounced that the board had received a number of Statistical statistical and other status reports, is welt as planning documents and would Information continue Co receive them as the board committees take under consideration specific issues, policies, and development plans. She urged careful reading of Lhrse documents prior to the meeting. Thu Community Support Report reflects the degrees of success the library has Community had in relating to community LntcresLs and need,. The director noted the Support quality and diversity of the programs. Because the outreach position 1s not Report to be filled at present, the adult and yours p. adult prcgrsnmm Lng will not he as atrong c,� the cnildren's progrannmLng. Network hoard attest on was drawn to tlm rcporLCd u,LworK tat Li,l ic:;. The svil,it of new members to the libraries so" to the , vork wa, dLsrissed. Reference Reference Librarian Emily fiva1 report was commended by the library Summary director for its semmai izat ton of activities of the lave eighteen months and recommendations-. Outreach Services to groups and individ:nls outside oC the library ani' snec if ica11y Up -date the duties of the Outreach Assistant Twylla James were hfghl ighLed. Adult The Adult Inventory Report compiled by Jill Gordon, was discussed. Miss Inventory Maxwell noted the comparison between book loss and circulation. Stacisti- Report tally, the loss over more than 10 years is not great; f,inemcially, replace - menu casts of SO per cent of the missing items would be prohibitive. Record use and losses were also divcusved. Book and record replacement in the high demand subjects are already on order. Children's The 1983 Children's Services program sumunary was noted, and the children's Librarian department commended for both quonily and quality of programming. Report In reviewing and preparing policies and goals, Library Director Martha Library Maxwell stated that the board needed to be aware of ismes related to the Resource use of the children's departmeeL :staff time and collections. Review - Children'e MINUTES - page 2 Hirsch The Hirsch Memorial Foreign Language Collection is one of the most outstanding Collection services of its kind in the Midwest and has been recognized as an asset by users. Materials cannot be ordered through regular jobbers providing Leta - ]aging services; therefore, the ordering, cataloging, and processing of the materials are labor intensive. it was recommended that if foundation grants are received in the future that i percentage to be determined after con.ul- tation with the foundation be allocated for labor. School Brenda Siebert, Children's dbrarien, and the. Library Director discussed the Library is:;ues relating to providing school library service for St. Vincent's School. Sctvice Two years ago, whoa centralized school library service at SL. Vincent's was discontinued, the children's department. was overwhelmed by the demands on staff time and the collection to serve school Library nerds. Classes were appearing without prior notification and on days, When onkel children's activ- files were scheduled. Conferences WILh school officials and Leachers, ol'o were extremely cooperative, prod,iced the manageable position the children's department has today. The issues presented were: 1. 'Che public library does not hove the staff and collcutions to pro- vide tl.e school Library services now used by St. Vincent's to other schools - parochial, private, and public - In the city. Currently, the Clas.7es have an assigned time. Serving these classes often requires the children's department staff to work two to four hours inclusively with the students and teachers, plus the added requirement of a circulation page. Classes have been provided with research techniques and card catalog use instruction. 2. 'rhe public library collection is not geared Lo provide curriculum related materials and the number of duplicates to support aseign- menL,a. PabLic Libraries cannot be subs ti Cute. f -or school. 1Lh :raries; school libraries cannot be substitutes for public libraries. With different mis.ions and clienteles, they can work together on mutually bepe- liclai projects. Scheel cLa uses with specific assignments will check out cmmpLc to subject se, rione, particularity Lite eciences, leaving no or low materiels for other children in the community. in the case of SL Vincent's, sLudmus should fiave readv access Lo curriculum related materials, such as extensive inlorIe L ion en a number of different saints, in a school library. Gifts or does - Lion= of books on cmrrlculam topics .;uch ns Lill satin Ca shouLd he placed in the sr:hool lil:rnry. 3. The Children's Deptshould develop col Ler. tions„ programs, and activities to serve the Locu c"min ,inii Y. Referred to board ommiLteeL, fo! consid,i aLion iu Lhe lana, of whether providing conq>letc .;drool Librar- ,verviee to one school severly diminishes till Iibrory', ability Lo serve all of rhe chLl- dren of the community. MIN'U'TES - page 3 Non- The By-laws and Policies Committee will hs re-icwing the current non-resident Resident policies. it is the library's policy to provide free library service to Use residents of Missouri tax -supported public library district.;. Recipri, A borrowers privileges agreomcuts among southeast Missouri. public Library dis- tricts have existed since the Late 1950'x. Illinois resldeuts pay for a family card at an annual fee of 519. Non-resident use is a privilege ex- tended by a library district and use fees or rontrecLs are not regulated by the Hancock Amendment; however, Lie board leas in Che posit ascribed to the philosophy that basic or Limited library services should be provided free to Missouri residents and that they are conte Oil to rhe economy of Cape Girardeau. In preparation for the automation project and the community analysis project, the staff with volunteer help l:as compiled statistics on non-resident use. Final reports may indicate that 20% of the adult, young adult, and children's users are non-residents, primarily from the counties of Cape Girardeau and Scott. The issue of non-resident tees for non-resident users from network affiliated public library districts and other area, was referred to the By-laws and iolicies Committee. The Employees and Achievement edition items were not reported upon. Conununi- The library director reported Lhat a bitter Lord been received from Congrssem.it cations Emerson thanking the library for the use of the meeting room. Senator Dan- forth's office was contacted about the i:ibrary's inLeresL in the telecommuni- cation bill ani Senator Pressler', ame,oment. By-laws & Mildred Vogelsang reported that the committee had met Tall 17 for Lhe Yoli c..ies purpose of reviewing special policies. Comments relating to the etziff and board development policy included: 1. rhe rate of 174 per mile be rotainrd _. the accoun Lability rcquined on rhe current tractlexponse form be retained 3. the traveL expen>;c iund is to ostLnuu to be pro -rated For trustees and staff on an anni;I basis, with the director sub- mitting a recommrudatinn Io 11s, i>aard 4. the library director should not tis va Lo take vacation time and nay her own travel expenses when she perforins her duties as president of Lhe Mis,,cari Library Assoc iat. ion Upon a motion of the chairwoman Mildred Vogelsang, the following special policies were adopted: Purchase of EquimmLL arid_Seeiel Services Cape Girardeau Public library Tall comply with state and federal bid requirements. MINUTES - page 4 D.ispolal of ]. ihra ry A ui menC Disposal of no longer useful library equi.prent is the respen- sibil.ity of the Director, who shall comply with appropriate state laws on disposing of library property. Security Polley State Aid In order to assure that all books and materials are choked out, the library director or department supervisor is authorized to request that individuals leaving the Library submit their books, notebooks, briefcases, and other belongings, to an in- spection by a staff member. Funds received from the State of Misnouri (stile aid grant) shall be placed in a separate account to o" alae, for nurpsoeoa authorised by Be Board of TrUSLeBn. ;4afety or Emergency Manual The Capu iiirardeau Public Liloory ✓droll provide a Safety or Emergency Manual. Building & Chairman Richard Hmawd Frc.,cnted the parking lot espansiou plan devvlopec Grounds by the Architecture( Company. Moelif ies.it in n:: were suggested. in, board directed the c<mmtittee to Jun r study Ohm PUM4 roesutt with Che M chi- recture Company and detf).rmine cora -se of ac!'ion. ne coumtiLtce is La report upon its actions ac the February meeting;. Budget & tial Lehman reporting for Nancy Brsy rcpI"n,f that ;:even by, for health and PorsonneL life insurance had been received. A waiver, tar bide, Lo he e'eceivvd through January ?fj was recommended and accepted by cnneensus. 'Ihe documonts were referred to the committee For review. Expert advice will bo sought. The committee will (report at the February m�aL ing. Gououunity The Staff Recognition putty, hosted by du, board and Uw Friends will be Solations Saturday, February ll, Z9M at 5 p.m, on I.he 130, floor of the KF'VS•'TV building. The Outstanding Employee of 1983 will be recognized. The board accepted by concensus the recomm,+ndation to ,Lose the library at 4:30 p.m. February 1.1B. The board will pay acceptable bills reloied to the event and if it is Be action of the to wn , bnnrd, lire library wiLl accept a donation from the Friends Towards the cont. of the ,went. A memo will he front to board members outlining the program. Friends of Friends Prnaident ;tum Peters wa. no longer pre ^,en , 'LAW Library Director the Library reported that a tentative date of February 9th at 7 a.r;. ead be(n o,st for if,, next Friends Board meeting. A.nual. Richard Hammond moved, seconded by ittilos" Vogelsanp, that the anaual. audit Audit prepared by Schott and ("Manv, Tru-., WLLficd Accounl auu s, bo aompted. 51Otien passed. MINUTES - page 5 Future Meetings Announcements were made of the following committee meetings. By -Laws and Policies, Wed., February 8, 7:15 p.m. Budget & Personnel, Wed., February 15, 7:15 p.m. Community Relations (to be determined) Building & Grounds (to be determined) Due to the length of the board meeting, the planned trustee education session was delayed. There being no further business the meeting waa adjourned. Mnrtha Ma-"" II Acting Secretary General Report Martha Maxwell, Director January, 1984 Automation: Pro Computer Representative Jeff Roth demonstrated computer applications for the circulation department on February 1. Considered a temporary measure until. a fully automated system could be obtained, the system was not accepted because at its expense in terms of staff time and leasing cost. Mr. Roth, who has experience as a librarian, was thanked for his analysis of the current problems and research into computer application. The best solution is to move with great speed is acquiring a fully automated system; therefore, it is recommended that the board authorize the hiring of an automation con- sultant to assisL the staff with determining needs, writing psci_fications and contracts, and reviewing bids. Community Relations Committee: Larry Foote, Chair, and the committee members are to be congratulated for organizing with the Friends, the employee recognition event, Sat., February 11, 1984, at the Tower Room, KF"/TV Building. Sandra Simmons was the re- cipient of the Outstanding Employee for 1987 award. Service certificates were awarded. Special recognition went to Calvin Mitchell for 20 years of service and Mary Kempe for 40 years of service. By-laws and policies Committee: Met 7:15 p.in., Wednesday. Feb. 8, in the director's office. Agenda included: 1. Patron Complaint - A/V policy (filmstrips) 2. Staff review of options and recommendation 3. Non-resident use survey authorization Mildred Vogelsang will report on committee action. Building S Grounds Committee: Met with Ted Iloener, Wednesday, February 1, at 7:30 a.m. at the library. Agenda included plan review and recommended clianges in parking lot expansion proposal. Bids will be opened an Wednesday, February 22 at Z p.m. at the library by Richard Hammond, Chair, and the committee. Recommendation will be pre- sented at February 23rd board meeting. Friends of the Library Board: Met Thuisdav, February 9, at 7 a.m. in the Director's office. Sam Peters will present report at February 73rd meeting. Tentative date for annual meeting: Sunday, April 15, at 2:30 p.m., Cape Girardeau Public library. Netwo_rk.. Council: Met Wednesday, Feb. 8 at 1:30 in Hirsch Community Room. Presented were.. _ were_. were: 1. annual evaluation report (accepted) 2. committee appointments and operation - docament accepted 3. committee charges: accepted Program and Evaluation, Continuing Education Referred back to committee - Collection Development 4. Network grant request (tentative budget) X63,856. - approved 5. insurance - referred to executive committee tar approval after legal questions have been answered 6. Proposal for review of non-resident use and uniform non-resident user fee on a network basis - no action. 7. Tonative annual meeting date: Saturday, April 28, SEMO University. General Report, page 2 Budget and Personnel: The February meeting of the committee has been rescheduled for Wednesday, February 22 at 7:15 p.m. in the Director's office. The 1984-85 proposed budget will be presented at the March meeting of the board. Tax revenue projections have yet to be received from the city. The city has requested that the approved budget be submitted by April 1. NOTE: The Budget and Personnel Committee's March meeting is scheduled for 'Tuesday, March 13 at 7:15 p.m. in the Director',, office. (Please notify Director if you cannot come.) Enclosed is a document related to salaries. ALTA WILL Workshop: Trustees are urged to attend the ALTA WILL workshop in Library Leadership for Missouri Trustees, scheduled for April 6-7, 1984 in Columbia, Missouri. Keynote speakers will. be Alice Ihri.g, Nancy Stiegemeyer, and Virginia Young, Mildred Vogelsang and Martha Maxwell have been selected to lead a group discussion or the "Role of Board in Public Awareness - Small Library." Please bring registration form to board meeting. Roof Repairs: Drury Construction has been called several times during February to make necessary roof repairs. Res= nation: Chriss Altis, Reference Clerk has resigned effective in March. Transfer: LL betli Hendrix, Clerk I, has transferred from circulation department to children's department. American Library Association: It is recommended that the board approve out-of-state travel for Jill Gordon, Reference. Librarian, to attend A.L.A. in Dallas. The library would pay no more than $400. in expenses. Gifts and Memorials: A letter was sent to the Llon's Club suggesting annual support Of the large print book collection and other projects. Forthcoming Meetings: M.L.A. Local Arrangements - CGPL, Friday, February 17 M.L.A. Executive hoard - Columbia, Friday, February 24 Network Board - Columbia, Friday, March 9 MACRL - Columbia, March 1.6 Patron Com faints: 1. a/v policy 2. check-out system 3. permitting smoking in public ureas 4. overdue policy - (patron objected to the following sLatemen L): 'This is the last notice you will receive prior to the initiation of Legal. procedures." General Report, page 3 CHILDREN'S DEPARTMENT, Brenda Siebert Film programs sponsored by the Children's Dept. on Thursday evenings have resumed. These have been presented regularly during the Aust two year:;, and have developed i nice following. While the subjects have been varied, ranging from religious themes to classic children's books to camping and sport,, the group ha, averaged 30-40 Ln attendance with about 30-40:1 of these patrons being adults and the remain;ig being youngsters under 12 years. It has not been unusual for the group to reach 60 or more viewers when a subject of special interest is scheduled. Thisis a part of library resources that directly reaches the time demands of working families and single parent families. In fact, the movie schedule is a regular part of the Parents Without Partners newsletter. It is also s program regularly presented by pages and clerks from the department where they directly represent the library to the community --and they are doing a good job! Tammy West, a local storyteller, volunteered her efforts recently and presented two sessions of a valentine storytime for enthu,ia,tic. preschoolers and parents. The Southeast Missouri Kennel Club will return to the Libraiy on February 25 with another program of interest to dog lovers. This Lime, the session will be directed to families who are planning to add a puppy. MaLerials donated by the club to the library during the past two years will be on display. THE PET ENCYCLOPEDIA, a single volume work, will be added to the children's reference shelves as a result of the Campbell's soup Label collection. Staff is making plans to participate in a Westpark Call "Activity Day" sponsored by the Association for the Education of the Young Child to be held during the 1984 Week of the Young Child. Board of Trustees Martha Maxwell, Director Report of January, 1984 February 23, 1984 State Aid Checking account balance Jan, 1, 1984 Checking account balance Jana 31,1984 Library Retirement BudgeL 1 OPERATIONAL FUND 50.03 2,917.86 107.00 322,200.00 Cash balance on hand Jan. 1, 1984------------------------ 64,3.82.36 Jan. tax receipts------------------------------------------------------------------------------------ 4,520.14 Misc. Income______________________________________________________________ 1,993.44 ScaleAid____ ------------- ------------------------------ _0 - Gifts & Memorials----------------------------------------------- 446.20 In Lerest on Gifts & Memorial Fund ------------------------------ 34.26 Investment matured----------------------------------- -------- 48,000.00 Interest on Investment--------- ------------------------------------------ 1.,019.48 120,195.88 Disbursements - Gifts- & Memorials---------- --------------- 214.62 Disbursements - Operational----------------- ------------- 24,610.26 Investments- ------------------------------------------- 'Total Cash baLance on hand Jan. 1., 1984 --------------------------------- -104,000.00 -8,629.00 Invested Capital_ ------------------------------------------- 244,000.00 Total Operational Fund Balance Jan.31, 1984 ------------------------------ 235,371.00 BUILDING FUND Cash balance on hand Jan. 1, 1984--------------------------------------- 5,674.95 Interest on Investment ------ ---- ------ 712.08 Investment matured ----------------------- 30,000.00 26,387.03 Disbursements------------------------------ --- -0- Investment-------------------------------------------------------------- 20,000.00 Total Cash balance on hand Jan. I, 1984 ---------------------------------- 6,387.03 Invested Capital-------------------------------------------------------- 140,000.00 Total. Building, Fund Balance Jan. 31, 1984-------------------------- —__-- ------ 146,387.03 LIBRARY E UIPBU MENT CONTRITION FUND_Q-_-- Cash balance on hand Jan. 1, 1984 -- 10,561.64 Cash contributions -- 75.00 interest on Lnvestments--------------------------------------------------- 93.97 Investment matured -------------------------------------------------------- 10,000.00 20,730.61 Disbursements---------------------------------- _-_-_--_ -_- -0- Investment ---- 0_Investment__-_----------------------------------------- 111000.00 Total Cash balance on hand ,Jan. 1, 1984 ------------------ 5,730.61 Invested Capital--------------------------------------------------------- 15_1000.00 'total Library Equip. Contribution Fund Balance Jan. 31, 1984 ---- '0,730.61. PETTY CASH FUND Balance in cash bag Jan. 1, 1984 -------------------------------------------- Page 2 Board of Trustees 669.8E Martha MaxwCll, Director Statistical Report oI Jan., 1984 _ February 23, 1984 CIRCULATION Copy Equipment -$ DURIN(I JAN. ADULTS JUVENILE OUTREACH 1 -LOAN BOOKS9,203 Fines____________________ ______ 1,012.1' :5,379 )01. 8" RECORDS 333 —39F6 _ PERLODICALS711 103.76 4fi IO PICTURES � Lost books & materials:---------- BmmFILMS 16rtmiFIIMS Out of state cards---------------- 166.00 __—.___..___.—.___—______. FILhISTRIP_S 3 PUPPETS Book Sale Receipt:;-- 276.00 6 TOYS ---_._30 ---- _ CASSETTES 35 121 EQUIPMENT —_-- 57 - DEP. CULL. 602.63 70 REV. C012i.. — $ 2,596.07 Total Circulation: 16,704 Total Circulation Jun., 1983: 16,616 Total Circulation 1983-84: 114,444 Total Circulation 1982-83: 115,708 Film Showings - 106 REFERENCE QUESTIONS - 1,463 FiLm Viewers - A - 259 C - 2,363 UENFALOCY REQUESTS -- S Filmstrip Vieweu - 11' BORROWERS REGISTERED - 268 Mee Ling Room Booked - 16 PETTY CASH FUND Balance in cash bag Jan. 1, 1984 -------------------------------------------- 669.8E RECEIPTS:________ ________ -__-_ _ --_______-__..._____.-__ Copy Equipment -$ 217.55 Fines____________________ ______ 1,012.1' Reimbursements------------- 103.76 Lost books & materials:---------- 150.76 Out of state cards---------------- 166.00 Book Sale Receipt:;-- 276.00 Transferred to City Hall inJan. $ 1,993.44 Balance in cash bag Jan.11, 1984. ----------------- 602.63 $ 2,596.07 $ Z,596.0' Balance in Disbursement Fund Jan.l, 1984 - ----DISBURSEMENTS:' ----- 358.80 Postage___________ _____________$ 237.56 Materials & supplies---------- 16 1 .24 Reimbursements in .Jan .-------------------------- $ 905.75 Balance in Disbursement Fund Jan. 31, 1984 ------- 322.71 ;82.48 S 'i8' Z.8 Board of Trustees Budget Balance Report, San., L984 Page 3 24ir0ha Maxwell, Director February L3, 1984 61200-1 Circulation System BUDGETED EXPENDED TOTAL BAL. APPROVED 11700.00 61200-2 Envelopes -Letter H. (MONTH) EXPENDITURES 61100 Salaries, Prof. $65,910.00 fit200-3 5,574.47 38,840.28 27,069.72 611.00-1 Salaries, N -Prof. 56,180.00 5,352.08 35,891.95 800.00 ?0,:'88.05 192.41 61101 Salaries, Pt -time 61,390.00 3;7.49 4,594.06 32,0?.1.77 Processing Supplies '29,368.73 61110 F.I.C.A.-Unemp.Ins. 16,120.00 1,1:'1.95 10,889.58 61200-6 5,1_30.42 3,300.00 61200-1 Circulation System 1,700.00 11700.00 61200-2 Envelopes -Letter H. 800.00 800.00 fit200-3 Copy Paper 600.00 83.41 283.45 316.,3 61200-4 Recordak Paper 800.00 192.41 424.51 3;7.49 61200-5 Processing Supplies 11900.00 17.98 811.9; 11083.05 61200-6 Office Supplies 3,300.00 x'.86.52 3,176.74 Lia -26 61200-7 Minor Apparatus 700.00 37.14 136.24 563.76 61301 Postage/Express 3,500.00 563.'9 '!1228.09 1,']1.91 61210 Lauud ry/Cleaning 700.00 4.00 446.05 '53.9, 61240 Equipment SupplLes 1,L00.00 109.91 655.92 444.08 61300 T'eLephone 4,500.00 380.59 2,309.53 2,190.41 61311 lnsurance 31000.00 455.00 2, nf) 61320 Car Allowance 700.00 24.48 .2'30.27 4V4.73 61320-1 Travel Expense 5,000.00 2,069.35 2,930.65 61330 Memberships 1,100.00 290.00 810.00 61340 Utilities 21,000.00 x,568.87 11,3.58.84 9,641.16 61331 Service Contracts 4,000.00 2,093.;6 1,906.24 61360 Building & Grounds 5,000.00 5'.50 2,573.33 '.426.67 61410 Audit 850.00 850'00 Page 4 Board of Trustees Mirthu ^iaxwell, Director Budget Balance Report, .Jan., 1934 PeBrua ry 23, L984 BUDGE: M) EXPENDF.i1 TO1'AT, BA1.. APPROVED (MONTH) EXPEND YL CRE` 61.450 Publicity/Programs 61540 Ed. Raalla 61541 Microfilm 61542 Records/Cassettes 615>3 Films/Pilmst�ps 61543-"_9 A/V Contract 61544 Newspapers/Flag. 61545 Binding 61549-1 Book. 61549-2 Rook Contract 61550 Furniture/Fixtures 2,250.00 51.72 1,071.83 1,178.17 200.00 -14.40 156.83 43..17 1.,300.00 41.36 662.47 637.53 3,600.00 401.75 11688.50 1,91L.50 11000.00 488.08 511.92 2,700.00 2,700.00 4,200.00 108.40 4,208.04 -8.04 1,000.00 134.71 865.23 40,700.00 2,95;.10 2(1,224.13 20,475.87 1.,400.00 1,334.76 65.24 4,000.00 143.68 361_04 3,638.96 ,322,200.00 $749653.76 $177,517.06 $144,682.94 CAPE GIRARDEAU PUBLIC LIBRARY BOARD OF TRUSTEES Regular Meeting: February 23, 1984 Bldg. & Richard lia=, and discussed the parking lot addition and the proposed changes. Grounds Mildred Vogelsang moved that the trees be. left in place on the west side o present parking lot, leaving a green area between the lots, and that the new lot be constructed with an east to west grade, allowing water to drain in the direction of Walker Creek. Don Sherwood seconded and motion passed. (The companies bidding on the project had been notified of the possible change and will be sent an addendum to their present plans.) The Cape Girardeau Public Library Board of Trustees met in the Hirsch Com- munity Room, Thursday, February 23, 1984 at 7:00 a.m. Members present were: Mildred Vogelsang, Nancy Bray, Vince Seyer, Hal Lehman, Richard Hammond, Don Sherwood, and Larry Foote. Absent were: Martha Dillard and Cord Dombrowski. Also present were: Library Director Martha Maxwell, Councilwoman Sonderman, and Friends President Sam Peters. Minutes Richard Hammond moved that the minutes of the previous meeting be approved Approved as presented. Hal Lehman seconded and the motion pawed. Bills On a motion by Mildred Vogelsang, seconded by Nancy Bray, the bills presented Approved were approved for payment. (Of the two bills received from Union Electric - the one believed to be correct was presented for payment.) ALTA WILL The ALTA WILL workshop is scheduled for Friday and Saturday, April 6 and 7 in Columbia, Mo. Mildred Vogelsang, Martha Maxwell, and Nancy Stiegemeyer are among the leadars. Board members are encouraged to attend. Network The annual meeting of the Southeast Missouri Library Network will be held April 28, 1984 at SEMO University. Library Regarding public library resources and schoollibraries with decreased funding, Resources discussions are planned to find solutions to the problems associated with the added burden placed on public libraries due to school cut -hacks. Budget Jeff Hancock, assistant city manager, reported to Martha Maxwell that the: estimated increase in library tax would only be approximately 1.%. Mo. Union The library has subscribedto the Missouri Union List of Serial Publications. List This will make it much easier to locate and obtain rare periodicals or peri- odicals not available in this area. The cost is $25.00 per vear. Emerson Martha Maxwe Ll called the Washington office of Congressman Emerson seeking support of LSCA legislation. in a Lrtter of reply, he indicated he voted affirmative and is aware of the importance of library networks. By-laws & Mildred Vogelsang reported that the By-laws & Policies Committee had discussed Policies the A/V Policy and the complaints relating to it. Mildred Vogelsang made the motion that the committee report recommending that the current A/V Policy be adhered to be accepted. Richard Hammond seconded and motion passed. Survey Martha Maxwell stated there is a non-resident use survey currently being conducted. Bldg. & Richard lia=, and discussed the parking lot addition and the proposed changes. Grounds Mildred Vogelsang moved that the trees be. left in place on the west side o present parking lot, leaving a green area between the lots, and that the new lot be constructed with an east to west grade, allowing water to drain in the direction of Walker Creek. Don Sherwood seconded and motion passed. (The companies bidding on the project had been notified of the possible change and will be sent an addendum to their present plans.) Respectfully submitted, Larry Foote, Secretary MINUTES, page 2 Richard Hammond also reported thereis still problems with the leaky roof. He plans to meet with Drury Construction about this soon. Budget & Nancy Bray recommended at this time that health in::urance as au employee Personnel benefit be tabled due to a shortage in projected revenue. A letter will be sent to the companies that bid. Nancy Bray moved that the salary scale be accepted as presented and placed in effect for the next budget year. Hal Lehmaa seconded and ^oLion passed. Community Larry Foote reported that the Employee Recognition Party at Kirsch 'Power on Relations February 11, 1984 was well received. Sandra Simmons was named the outstanding employee for 1983.. Friends of Sam Peters reported the Friends will provide books and assistance with the the Library Summer Reading Program as they did last year. The annual meeting of the Friends will be April 1.5, 1984 in the Hirsch Com- munity Room. Robert Vaughn will be the guest speaker. The membership drive will be under way soon. Sally Owens has agreed to serve on the Friends Board of Directors. Circulation Martha Maxwell has a list of consultants qualified to analyze or needs and System make recommendations for a new circulation system for the l;brary. The Building & Grounds Committee will proceed with negotiations in popes of making a selection by the April board meeting. Network This is the first year member Libraries are required to pay fee.. in the Agreement Southeast Missouri Library Network. Cape Girardeau Public Library's fee is $499.00. Don Sherwood moved that this be paid. fiat. Lehman seconded. `lotion passed. ALA Richard Hammond moved that Sill Gordon's expenses, up to $400.00, be paid for her trip to the ALA convention in Dallas, Texas. Mildred Vogelsang seconded and motion passed. Committee The By-laws and Policies Committee is scheduled to meet 'Tuesday, March 20, Meetings at 7:15 p.m. The Budget and Personnel Committee is scheduled to meet Tuesday, March 13, at 7:15 p.m. Trustee 'tildred Vogelsang spoke about the Wollner library Fervice, a state library Education for the blind and physically hanicapped. Approximately 8,000 persons par-ticipate in this service. Books, records, cassettes and related equipment are ,cent postage free to eligible patrons. Respectfully submitted, Larry Foote, Secretary General Report Februarv, 1984 Martha xwe11, Director Budget: Enclosed you will find the proposed 1984-85 budgets for the library and the budget explanation. The Budget and Personnel Committee nuL Tuesday, March 13 at 7:15 p.m. Closing: The library was closed 'Tuesday, Ccbniary 33, due to the weather and tha condition of the parking lots. Automation: On Monday, March 19, the Building and Grounds Committee and 1 are to meet with Dr. Zink, Director of Kent Library, to hear about Kent's automation plans. By -lavas and Policies: The March meeting at thin committee is scheduled Por 'Tuesday, March 20. Resignations/Promotions: Chriss A1tis, Reference Clerk II, has resigned effective March 31. her baby is expected in April.. Bonnie Pierce, Clerk TT -Circulation, who has resigned effcctTve March 23, bas accepted a position with the Automobile Club of Mivaouri. Renauta lately, employed since January 24, 1983 as Children's Cleik I7 (part-time classified), has accepted the position of Reference Clerk TI (full -t imn). Htr replace- ment in the Children's Dept. has yet to be hired. Lucy Bounds, who has been working 40 hours a week us a Clerk I (page), has been pro- moted to Clerk TI - Circulation, with major responsibilities for children's registration and overdues. One Clerk I (page) i:: yet to he hiircd. Barbara Campbell, a Yunner employee, is working on a temporary basis Financial Information: Ph-;lIis .Tackson Listed below is a comparison of the utility hills paid io 82-83 and thus fer in 83-84. 8,'---8-3 83-84 .Tuly 82 1,244.14 July 83 1,114.00 Aug. 1,494.56 Aug. 1,316.91 Sept. 1.,681.66 Sept. 1,695.17 Oct. 1,443.55 Occ. 1,782.33 Nov. 1,443.66 Nov. 1,587.62 Dec. 1,375.38 Dec. 1,.293.94 Jan., 83 1,199. 29 Jan., 84 2,568.87 (meter mis-read) Feb. 1,214.18 Feb. 620.',9 (adjustment) Mar. 1,736.03 Ila-. 2,011.16 $12,832.45 $13,990.09 Apr. 1,062.58 May 1,205.66 June 1,186.34 General Report, page 2 Computer charges by the City have been taken out of the office supplies account (61200-6) as we were not notified of the charge and it was not a budgeted item. It is budgeted in the contractual services account (613.50-2) in the 84-85 budget. Monthly charges were as follows: July 141..00 Aug. 183.00 Sept. 127.00 Oct. 210.00 Nov. 153.00 Dec. 189.00 Jan. 129.00 Feb. 146.00 $1,278.00 CHILDREN'S DEPARTMENT, Brenda Siebert More than 1.00 pre-schoolers attended the Valentine Storyhour presented by Tammy West on February 13. Thirty-seven adults and children participated in the "Choosing a Puppy" program offered by the SEMO Kennel Club on February 25. More than 60 people wntched a feature length movie presentation on March 9. Twelve library tours were arranged this past month at the request of community groups. Darietta Parrish has volunteered to assist with spring storyhour sessions. The children's dept. will be a part of "Week of the Young Child" activities to be held at West Park Mall on March 31 sponsored by the Association for the Education of the Young Child from SEMO University. CAPE GIRARDEALI PUBLIC LIBRARY 1984-85 Operating Budget 1984-85 Library Equip. 6 Laudscaping Budget. 1984-85 Library Building Budget OPERATING BUDGET: 83-84 84-85 Salaries 6 Benefits $199,600 (62%) $201,485 (60.9%) Operations 62,500 (19.4%) 67,400 (20.47,) Piaterials 6 Equipment 60,100 (18.6%) 62,115 (18.17,) LIBRARY EQUIPMENT_& LANDSC-IPING BUDGET 1994-85 Budget: $2L,000 1. Automated Circulation System _. Office Fquipmeut (required for ACS) 3• Automation ConauLtant LIBRARY BUILDING FUND BUDGET: 1984-85 Budget: $145,000 1. Building Improvements 2. Automated Circulation System CAPE CIRARDF.Ai3 PUBLIC LIBRARY 1984-85 Operating Budgc! 81-84 84-85 Tax Revenue - 20S levy Real Estate '04,400 210,000 Personal 28,200 28,800 Merchants & Manufacturers 27,900 27,100 Railroad/Utilities 1.1,200 11,200 Delinquent 4,800 5,900 121200 $276,500 $283,000 %Misc. Income: 83-84 03-84 84-85 AAA 'Pax Revenue $276,500 $283,000 *CCC Fund Balance Misc. Income 9,800 1.2,500 91900 12,900 000 Interest 1;',000 121200 XXX Gov't Agency 11,900 131000 900 Non-resident cards 3]', X00 5331,000 %Misc. Income: 83-84 84-85 PIee[iug Room too 30 Book Sale 100 270 Pines 8,600 81500 Copy Equipment 11900 11900 Lost Bks. & MatcriaL, 700 1,000 Reimbursements 900 900 Non-resident cards 200 300 Memorials -Gifts 0 0 $12,500 $12,900 SALARIES: 6 _:',329. 23,44.5. Position: Grade: 83-84 84-85 Professional Library Director 6 _:',329. 23,44.5. Reference Libra. 5 15,068. 14,315. Children's Libra. 5 15,808. 16,398. Adult-YA Libra. 5 13,634. 0 Clerk III -Reference 3 $66,539. $54,358. Full-time Suonort Adm. Secretary-Bkkpr. 4 11,315. 11,881. Sr. Clerk -Circ. 4 10,225. 10,737. Clerk III-Acq. 3 91559. 1.0,079. Clerk III -Children's 3 9,157. 9,615. Clerk III -Reference 3 8,388. 8,213. Clerk III -Outreach 3 8,315. 8,731. Clerk II -Circ. 2 0. 7,371.. $56,999. $66,677. Part-time Classified Clerk IT - Circ.(1560 hre.) 2 6,085 (3.90) 6,400 (4. LOT Clerk II - Circ. 2 5,460 (3.50) 0 Clerk Il - Child.(1560 hra.)2 4,625.(1.50) 5,700 (4.10) Janitor - (15,60 ars.) 6,085.(3.90) 6,400 (4.10) 523,255 S18,500 Unclassified Rideser 1 1,250 1,250 Clerk 1 (pages) 9 1 37,885 34,650 $39,135 $35,900 $183,480 Benefits - FICA; INS. 16,IL0 26,100. $199,600 $201,485 Sociai Security (7 ) L2,300 llnemn l oy::u:r. t Ins. 500 Retirement 3,300 Heal. th 10,000 26, L00 OPERATIONS 1983-84 1984-85 61200-1 Circulation System 1,700 1,700 2 Envelopes-Letteril. 800 500 3 Copy Machine supplies- F,00 600 4 Recordak paper 800 800 5 Processing Supplies 11900 1,800 6 Office Supplies 3,300 3,700 7 Minor Apparatus 700 700 $9,800 $9,800 61201 Postage 3,500 3,800 61210 Laundry -Cleaning 700 700 61240 Equipment Supplies 1,10_0 1,000 5,300 5,500 61300 Telephone 4,500 4,500 61311 Iusurauce 31000 3,200 61320 Car Allowanco 700 1,00 61320-1- Travel Expense '5.000 6,000 61130 Memberships 1,100 1,100 61340 Utilities 21,000 27,000 61350-1 Network 1:Ontract 0 500 2 Computer 'city) 0 2,000 61351 Service Contracts 4,000 5,000 61360 Building 6 Grouuds 5,000 5,000 544,300 $49,000 61420 Audit 850 850 61450 Publicity/Programs 1,350 ?,250 $3,100 *162,500 615,110 Ed. Realis 200 200 61541 Microfilm 1.,300 1,300 61542 Records/Cassettes 39600 3,600 61543-1 Films/Filmstrips 1.1000 1,000 2 Film Contractual Services 2,700 3,000 61544 Newspapers/Periodicals 4,200 4,700 61545 Binding 1,000 1,000 61549-1 Books 40,700 439200 2 COntraetltal Services 1,400 11400 61550 Furniture -Fixtures 5,000 2,71, $60,100* r $62,115 * *67,400 Board of Trustees Report of February, 1.984 State Aid Checking account balance Feb. 1, 1984 ---- Checking account balance Feb.29, 1984 --- Library Retirement Fund - Budget OPERATIONAL FUND Cash balance on hand Feb. 1, 1 Feb. tax receipts------------- Misc. Income ------------------ State Aid --------------------- Cifts & Memorials ------------- Interest on Gifts- & Memorials Investment matured ------------ Interest on Investment -------- Disbursements - Gifts & Memoria Ls ---------- Disbursements - Operational ---------------- Total Cash balance on band Feb. 29, L98 Invested CapiLal ----------------------- Total Operational Fund Balance Feb. 29, BUILDING FUND Martha Maxwell, Director K,rch 22, 1.984 2,917.86 2,893.06 107.00 322,200.00 -8,629.00 1,988.77 1,282.56 -0- 62.80 28.73 144,000.00 2,021..27 140,755.13 1,207.45 22,935.00 77,000.00 39,612.68 177,000.00 216,612.68 Cash balance on hand Feb. 1, 1984--------------------------------------- 6,387.03 Interest on Investment---------------------------------------------------- 11197.69 Investment matured----------------------------------------------------- 40,000.00 47,584.72 Disbursements---------------------------------------------------------- -0- Investment--- 40,000.00 Total Cash balance on hand Feb. 29, 1984---------------------------------- 7,.584.72 Invested Capital--------.-------.-------------------------------------------- 140,000.00 Total Building Fund Balance Feb. 29, 1984 --------------- 147,584.12 LIBRARY EOUIPMENT CONTRIBUTION FUND Cash balance on hand Feb. 1, 1.984 --------------- -------------------------- 5,730.61 Cash contributions-----"---------'---"--------------.---------.------------ -0- Interest on Investments--------------------------------------------------- 118.20 Investment matured- -------------------- 15,000.00 20,848.81 Disbursements---------------------------------------------------------- -0- Investment------------------------------------- _----------------------- 15,000.00 Total Cash balance on band Feb. 29, 1984-------------------------------- --- 5,848.81 Invested Capital--------------------------------------------------------- 15,000.00 -_— Total Library Equip. Contribution Fund 3alancc Feb. Y9, 1984-------------- 20,848.A1 Board of Trustees Statistical Report of Feb., L984 page 2 Martha Maxwell, Director March 22, 1984 CIRCULATION DURING FEB. ADULTS JUVENILE OUTREACH I -LOAN CASSETTES _ 34 134 EQUIPMENT _ 76 DEP. COLL REV. COLL. Totat Circulation: 15,292 Total Circulation Feb., 1983: 16,305 Total Circulation 1983-84: 129,736 Total Circulation 1982-83: 132,013 Film Showings - 113 Film Viewers - A - 943 C - 1,959 Filmstrip Viewers - 2,208 Meeting Room Booked - 39 REFERENCE QUESTIONS - 1,3212 GENEALOGY REQUESTS - 8 BORROWERS REGISTERED - 269 PETTY CASH FUND Balance in cash bag Feb. 1, 1984----------------------------------------------$ 602.63 RECEIPTS: --------------------------- -------- 1,014.64 COPY Equipment ------------------- $ 135.80 --------------------S 322.77 Fines------- -------------------- 622.79 ---_----------- -----_.----- Reimbursements------------------- 62.09 Postage -------------------------- $ 230.00 Lost books 6 materials---------- 118.46 Materials & Supplies------------- Non-resident cards--------------- 75.50 Transferred to City Hall in Feb --------------------- $ 0.00 $ 1,282.56 Balance iu cash bag Feb. 29, 1984------------------- Balance in Disbursement Fund Feb. 29, 1984 13.90 334.71 $ 1,617.27 $ 1,617.27 Balance in Disbursement Fund Feb. 1, 1985 --------------------S 322.77 DISBURSEMEN'TS:---------- ----------- ---_----------- -----_.----- 336.67 Postage -------------------------- $ 230.00 Materials & Supplies------------- 106.67 Reimbursements in Feb.----------------------------- $ 0.00 Balance in Disbursement Fund Feb. 29, 1984 13.90 $-13.90 -13.90 Board of Trustees Budget Balance Report, Feb., 1984 page 3 Martha Maxwe Ll, Director March 22, 1984 61200-1. Circulation System BUDGETED EXPENDED TOTAL BAL. APPROVED 1,700.00 (MONTH) EXPENDITURES Envelopes-LetterH. 800.00 61160 Salaries, Prof. $65,910.00 $4,605.24 $43,445.52 $22,464.18 61100-1 Salaries, N -Prof. 56,180.00 600.00 5,352.08 41,244.03 14,935.97 283.45 61101 Salaries, Pt -time 61,390.00 71.90 3,886.35 35,908.12 25,481 88 61110 F.I.C.A.-Unemp.Ins. 16,120.00 447.86 888.96 11,778.54 4,341.46 61200-1. Circulation System 1.,700.00 1,700.00 61200-2 Envelopes-LetterH. 800.00 800.00 61200-3 Copy Paper 600.00 283.45 316.55 71.90 61200-4 Recordak Paper 800.00 23.33 447.86 352.14 61200-5 Processing Supp. 1,900.00 811.95 1,088.05 1.68.18 61200-6 Office Supplies 3,300.00 282.20 3,458.94 -158.94 L92.38 61200-7 Minor Apparatus 700.00 31.43 167.67 532.33 65.36 61201 Postage/Express 3,500.00 ?,228.09 1,271.91 337.56 61210 Laundry/Cleaning 700.00 3.00 449.05 250.95 15.02 61240 Equipment Supplies 1,100.00 31.70 687.62 412.38 28.51 61300 Telephone 4,500.00 330-55 2,640.08 1,859.92 380.73 61311 insurance 3,000.00 455.00 21545.00 61320 Car Allowance 700.00 22.61. 252.08 447.1? 9.32 61320-1 Travel Expense 5,000.00 2,069.35 2,930.65 170.15 61330 Memberships 11100.00 225.00 515.00 585.00 61340 Utilities 21,000.00 620.09 11,978.93 91011.07 21011.16 61351 Service Contracts 4,000.00 624.25 21718.01 1,281.99 61360 Building & Grounds 5,000.00 385.97 2,959.30 2,040.70 404.19 61420 Audit 850.00 850.00 page 4 Board of Trustees Martha Maxwell, Director Budget Balance Report, Feb., 1984 March 22, 1984 BUDGETED EXTENDED TOTAL BAL. APPROVED (MONTH) EXPENDITURES 61450 Publicity/Programs 2,250.00 200.39 1,212.22 977.78 184.24 61540 Ed. Realia 200.00 156.83 43.17 61541 Microfilm 1,300.00 148.92 811.39 488.61 1.7.00 61.542 Records/Cassettes $,600.00 175.34 1,863.84 1..,736.16 718.83 61543 Films/Filmstrips '9.,000.00 141.15 629.23 370.77 61543-1 A/V Contract 21700.00 2,700.00 2,1.54.00 61544 Newspapers/Mag. 4,200.00 182.75 4,390,79 -190.79 40.75 61545 Binding 11000-00 134.77 865.23 61549-1 Books 40,700.00 4,735.10 24,959.23 15,740.77 4,034.1.3 61549-2 Book Contract 1,400.00 1,334.76 65,24 61550 Furniture/Fixtured, 4,000_00 38.57 399.61 -_3,600.39 $322,200.00 $22,935.00 $200,452 06 $L21,747.9L CAPE GIRARDEAU PUBLIC LIBRARY BOARD OF TRUSTM: Segular Meeting: March C_', 1984 The Cape Girardeau Public Library Board ci 'Irle,Lees met io the Hirsch Com- munity Room, Thursday, Dtarcb 22, 1984 at 7:00 a.m. Member= prawn, were: Mildred Vogelsang, Richard lWara d, MM Lha ]lillsrrl, Hal i,enrne. <,wl Larry Fame. Absent were: Vince Seyer, Don Sherwood, Card Doutbrowski, and Nancy Bray. Also present were: Orin Iwomau Sonderaau, Iriends Pre_ideul Sam Paters, and Library Director, Morelia Maxwell.. The mecLing was rolled to order by Vice -President Mildred Vugcl sash. ;iinutes Hat Lehman moved that the rri aLw of Um -re,-i IS naetinp be a 1,11 rad ac Approved presented. Richard Hammond sccouded and itLiaa passed. Bills Richard Hammond moved that Chi, h '... pre seitod be apps- .,' f-r� urrment. Approved Motion passed. Pay Scale A copy of the pay scaLe that w:. uprooui W U Ahr iary moa( W4 in. dir.- Tributed to each board member. Legislation Senator Dennis was cartacted regartiNg 5.3. 40. K,ewge r,( tWq bill would enable tax revenue for county library diat_ricts to go directly into t -he's treasury, allowing them 'moo draw isLerest oll tncir opmatir:g momry Aldrorgh not directly affecting Cape Pnblic, we &, stand in Cavor of rNris hill, Nrother bill discussed is one that would ll 'ria! dlstri(tL f-^develapmunL districts, for example) exempt Clam Luxes. Pay Periods City employees voted to charge Llselr pay periods it itt Iwi, moonily c eve,y cwn weeks. This change includes ]librate personnel, Cornulica- "IarLha Plaxwelt received a Jotter frcm rho ArchiLOCt u.c Conpom taLins Copus Man of the revised plans for thin parking lot oKjen.,,ioo aro eoiilable. By-laws & Mildred Vogelsang discuss=ed OO Lone regardLug charging fees to oon-.,sWent Policies library users. Cbarles O'Halloran of the Missouri StaLe. LLbrury feels U,at Cees could be charged to not -resident users: who !lve it Mi,soa,., 'I he CiI ACrorney docs noL think this can be done legally. Auuther ,rpt ton would 'oe I_o put the Pee proposal on the be tilt fer ciI ,,it-. to vote on. Many quastton., regaraino fees w", discussed, her no" W.,Q tum _ns opposed charging fees. It was aigrpcll tl.bt Lhe b.•,L Rbrsibl^ waY Lo s. 1o0 the -obluv of :ion-resideet users dopleLing osr ro>rnn,:a woe To i, Irl it eoe-,,: Iso lest.en their impact. Building & Richard Hwee"d roported Unrl. tie I PdaLed ul c1-: for Ll Ps.] i'z s r, r.Pari.,I Grounds Ind been prepered and sent to the bidders. The plans W l for a green area between the two lots of 14'-1; and grading toward L... bl�bl . aide w I I I h, opened at 2:00 p.m. IMM, April _. A :;Pedal matting of thr hOarc bill be held at 7:30 p.m. April 2 to dole wr, I'ao sacoessful hi:41:r. Hammond reported there arc ;Lill prubleln :vith roof leak:, It... to If bol, ars to be sound; the crackn on Lho roof appaur to be caused by LLL n.stura]. con- truction and expansion sabred by weaLhes cord i tions. Hr� and a s I1)1`,1enrall ive. from Drury Construct fon are to exami,the roof today, March .?, it 9:90 a.m. MINUTES, page ' Foeste Nursery has given an estimate and proposal ou modifying some shubbery, general. malutoronce of grounds, and replacing some plants and trees that have died with heartier itune. 'i'b'ir price for plants, labor, and maintenance work is S891.OU plot X120.00 for the rolocacion of three trees necessary for the parking lot expansion. Richard haumiond mound that this work be done. Hal Lehman seconded and motion passed. Hammond reported Oral Martha Maxwell, Cord Dombrow._ki and ire met with Jim Zink to find out what Keri: LLirrary is planning to do oliout an autonm Lea circulation system. Keait appears to be some time away from this and there seems to be Little litclihood of the pubLic Lib, ,y beingable to ;ol.rwith Kent in such a project. lbc RaLLding 5 Grounds ConuvfLtee is io 1 -ho process of finding an A.C.S. consultant. Budget Hal I.eilman prceenLod tic 798x 1085 budget for approval. Martto tia:aaei'. pointed nut some ^root ems that lie ahead i, the materials portion of Ll,e budget. AttOOLIM should be locused oo the reference departa.ort and re- placement of some book,, removed wbun Lim coLL'etion was wo<aed. Hal Lehman moved that tha budgets prsenLcd for 19+34-1935 he adopt< -.I. Richard Heamond seconded and motion passed. Resolution Larry Foote presented a resoLutlon honoring Cecelia :hada r.aan for oat standing serciea to the library as City Corms d Lei=on. Richard Hanmiond moved that Chu renoLutLou be adopted. i,:I. L'lunan aeeonded and motion passed unanimously. ill... o11111011 included w;i.'n nlinuLes.) National National Library Week is April 3-14. Tic local media will be ruu'iag Library Week library announcements produced by the A.L.A. Friends of Sam Peters reported that letters had he'll sent out ,soliciting riemhc"I'Lp the Library renewals. The annual meeting will he held April It, with Robert Vaughn, an autPkor from Sikeston, a; the guest speaker. Books have been porehasud for the Childr-n's summer reading pro(;rnr•. '1'hc books will be presented Lo Lhe chiLdreo eho :. uecesrfui ly complete the program. Health Care A request from a Cap. Cirardear. Heolth Qn e AEcncv to bu listed in the Agency library's booklet of c'lmnuni_ty rrganlzfltlons was turned down because only non-profit orgamza(ions ora eiLgibla tc bn lis Ccd. A.L.A. Regarding Jill Cordon's LriP to Che A.L.A. Convention i,r DaiLas, if th,e expenses exceed the $400.00 allocated fr,M the l983-84 budgeL, rhe relax in tag expeneev. will comefrom hu= 1934-1985 travel nLLooatio . A1,TA :1ar_lra minded cvur:uuc the Ai:1 W!Ll, Wortcehop wi_I I be April 6 iY . Workshop in Columbia. Meetings T1to By—ldWS & jblrele, (.emmlLtoe will m'CL i;,I.. APriL 11, at j'ne Budget 6 I'r,rsrnurcl Cali will mccL Wad., April t2., nt 7:70 p.m. Trastce Rd. `(artha Maxwell repotted on two w-' ICL -. Jrll_ the baa+'d )light Lind in L, rest inv. The top Lc' m'c. Into Il"tu:+I b'rodom nud rut, xahill .nd arc avail it) I, ul..)n re- quest. tarry Fuott, Socretary General Report Martha Maxwell. Director March, 1984 Automation: The library has sent a request for proposal letter to severalnationally known automation consultants. The time 1Lnc is us follows: May L0, 1984 - Deadline for receipt of propoca:s frorr prospective consultants. (Building & Grounds Committee will report to board on applicants.) May 29 -July 15, 1984 - Interview selected prospective consultants. (Those to be interviewed will probably be limited to 2 or 3; however, within this time period are A.L.A., A.L.A. preconfercnces, and the vacation already scheduled for i member of the Buildings and Grounds Committee. August 15, 1984 - Contract to consultant selected. September 1., 1984 - Consultant will begin work. November 15, 1984 - Pinalreport of the couslltaot due. (Consultants were notified that the staff will not be availahle for consultation October 1-9 because of M.L.A. Conference obligations. If the board accepts the report, it then has Che option to ask the consultant to. 1. Develop a set of requirements for a system or systems to meet the need:; of the Cape Girardeau Public Library. 2. a. Prepare a Request for Proposal to acquire the hardware, software, aA other services of vendors essential for the system or systems reconwended. or E. Evaluate a Request for Proposal prepared by the staff to acquire the hardware, software, and other services of vendors essential Cor the system or systems recommended. 3. Evaluate the bids received in response to this RPP and recommend the offer or offers which the Institution should accept. 4. Assist with co,Lract negotiations. 5. Assist with system evaluation. City Manager: A recent discussion with City Manager Fide focused on the following issues: 1. the use of the City Attorney's time by the library 2. recent thefts in the library parking lot and in the Library 3. behavior problems in the library 4. non-resident use 5. trustee and director liability General Report, page 2 Recently the library has had to consult with the City Attorney or Assistant City Attorney on the following: 1.. non-resident use fees and the Hancock Amendment .. parking lot expansion contract review 3. library liability if a child unaccompanied by au adult whose behavior is unacceptable is requested to leave premises 4. legal issues relating to policies, n:iea, regulations In the Future, the library's attorney will have considerable respousihi.litl.es- in the contract uogotiations for the automated circulatLon system. City Manager Eade, co6mizant of the library's finare'isl plight, lute; indicated his willingness to permit the City Attorney to provide this service. lie also sugge;yted that City Attorney Hocckmann and Police Chief Johnson be consulted about theft avid behavior problems. Noting that the decision concerning uoa-residepnt use is that of the board, lie did comment that the current trend is coward user fees. The library board will be advised by letter concerning its current Liability coverage. Parking lot Expansion: The <;ontract has yet to be signed. A prevailing wage statement form must be received from the state Board Appointments: Three current board members hive terms "firing June 81), 1984: Vince Beyer (completing 2nd term) Martha Dillard ( completing 2nd term) Don Sherwood (completing unexpired term) Non-resident. Use Survey: Only 18,5 users completed the survey conducted during March. A sample survey non-resident survey is included :with report. Surrey count by mileage (one way): Miles No. dile. No. Miles No No Answer 7 20-24 21 40-44 4 O-4 9 25-29 1.0 115-49 3 5-9 37 30-34 IS 50-54 1 10-14 42 35-39 9 I'6-59 0 15-19 I 60- t Of the respondents: 61 (T"Z,) work in Gape rgr,,d,nu 82 (447) combined library visit:. with shopping/visit trip 88 (47y) used library For 4doctitional purpose grade school. - 27 SEMO - 1.8 no des. - 3 high school - 18 othct- - 15 En, (35%) used reference ce I!ac1.toll 39 (31%) came for specific !-formation needs 27 (14'�) used atagizint;s - ncwsrvapers 25 used records - cuseu.cs 18 used busiieess informal Los 19 attended children's programs it attended odnlr programs 15 used generalbook collection General Report, page 3 7 *Genealogy *Survey distributed primarily at circutation desk; sample low for genealogy. 649 use only Cape Girardeau Public Library. 65 use another library Total replies: 182 117 do not use another library Use Pattern: (number) Weekly - 42 210nthly - 46 .1-0 weeks - 56 Infrequent}) - 31 Total replies: 175 Number of persons in.amily with borrowers' cards: (number) Aduat-Children A C A -C _ 1-D 59 -0 28 3-0 4 1-1 21 2-1 14 3-1 4 1-2 10 2-2 17 4-0 1 1-3 2 2-3 1 1 0-1 4 1-4 0 2-4 3 0-' 1 Total replies: 175 (represents, 258 adults; 138 children) Use Pattern (time of visit): (number) *x Weekdays Mornings 43 Afternoons 96 Evenings 47 Saturdays Morning 27 Afternoon 37 *x some respondents marked more thao one For rhe month of April, the circulation staff is eLeck ing daily circulation (adult-YA) for number of non-resident users. Also, surveys of non-resident requests for books in circulation (holds) and interlibrary loans are underway. At the April board meeting, specific circulation guideline changes will be discussed. Decisions concerning 10eg- r.ange planning for automation and non-resident use impact upon staff time need to be made before the consultant arrives. REFERENCE DEPT., Jit. Gordon The reference librarian recently had the opportunity to participate in a census users' workshop held at Southeast Missouri State Ueivcirsity. The experience has enabled the reference staff to make better use of rhe eenecs materials available at CCPL. Coc,puter print-outs of census summary t-tpee for Cape Girardcnu were obtained and placed on file in the reference department. A census profile of Copu Pirardeau was used to demonstrate the types of inlormatlou available in the 1.980 Census of Population. A copy nr this profile has been enclosed. General Report, page 4 Materials promoting opportunities at the CCPL for early childhood educators arc being distributed on a regular basis by the Workshop on Wheels, a Lraveling information bus operated by the Area Licensed Providers' Association and SEMO University. I presented the role that CGPL has taken in the conmmnity group, "Buckle 'Cm Up," to a Regional Workshop for Law Enforcement Personnel sponsored by the Missouri Dept. of Public Safety on March 20. A program based upon resources compiled by the library on L4i9s topic was presented to a parents' group at Westmiuister Presbyterian Church on April 9. Materials reLating childcare resources available at the Library to young people were distributed at the first session of a recent babysitting clinic sponsored by the Cape Optimist Club. Approximately 240 bibliographies of resources for thevery young patron available in the Early Start Collection were picked up at the library display that was a part of The Week of Lae Young Child activitir_s at Westpark Mall on March 31. Spring sLoryhour sessions are at capacity with ninety children attending per week. Programs were presented to the local Headstart classes during the past month, and Brownies from St. Vincent's School and Girl Scouts from Chaffee. The drama troupe from University High School willbe returning to the library with this year's production, "Clownin' Around," on May 5. The SEMO Kennel Club will offer an in- formation program on dog shows on May 19. Readmore is coming! Based upon the 1984 Missouri Summer Library Program thamnc and materials, this year's summer reading program will inLroduce the character "Readmore" to the community on June 4, 1984. The Friends of the Library will continue to offer their support of children's summer reading by providing a paperback book for each participant reaching his or her goal. The local VEW will donate two bicycles for. grand prizes in a random drawing from all completing Lhe program. Everyone involved will receive a food coupon from McDonald's restaurant. Radio and television promo- tional spots for this program have been dlatr'ibated locally. I call your attention to the attached statistics based upon an inventory recently finished in the Children's Dept., as it represents a great deal of staff time during the past six months. Completion of this task will grcaLly increase Lha level of service to patrons, offer valuable guidance Lo stiff in future development of Llhe collection and procedures of the departnent, and ountrihuLe to the effort toward com- puLerization of the circulation system. Board of Trustees Report of March, 1984 State Aid Checking account balance Mar. 1, 1 Checking account balance Mar. 31, Library Retirement Budget OPERATIONAL FUND Cash balance on hand Mar. 1, 1984 ------------- Kar. tax receipts-------------------------- isc. Income--------------------------------- State _____________________________State Aid------------------------------------ Gifts ________________________________Gifts & Memorials ---------------------------- Interest on Gifts & Memorial, Fund----------- lnvestment matured --------------------------- Inter,,L on investment-------------------- DLsbursements - Gifts & :Iemorials------ Disbursements - Operational------------ Investments------------------------------ 'potal Cash Balance on hand Mar. 31, 1984 -- Invested Capital -------------------------- Total Operational Fund Balance Mara 31, 1S BUILDING FUND Cash balance on hand Mar. 1, Interest on Investment ------ Investment matured --------- Disbursements-------------------------- -- Investment__________________________ Total Cash Balance on hand Mar. 31, 1984 -------- invested Capital -------------------- Total Building Fund B:al.aace Mar. 3l, 1984 ------- LIBRARY EQUIPMENT CONTRIBUTION FUND Cash balance on hand Mar. 1, 1984 ---- Cash contributions-------------- - ------- InLere,L mi Investments --------------'--------- Investment matured________ --------------------- Martha Piaxwcll, Director April 26, 1984 3,893.06 348.06 107.00 322,200.00 _________________ 39,612 68 ----------------- 13,222.92 ,238.82 ------------------ 2,200.60 _________________ 30.90 ------ 16.30 17;,000.00 _1,705.14 225,026.76 ----- 288.69 ------- 26,030.01. ---------------- 164,000.-00. --___ ----------------- 44,708.06 ----- 164,000.00 -- 208,708.06 --- 7,584.72 --- 1,425.26 --- 140,000.00 149,009.98 --- 64.15 --- L40,000.00 --- 8,945.83 --- 140,000.00 --- 148,945.83 Disbursements_____ ______.-____ _ ------------------ -._ nvesLmcnL-------------------------------------------- ----- Total Cash balance on hand Mar. 31, 1984 ---------'--------- — InvestedCapital --------------------------------------------------------- Total ____-___--___-___-__--_____---_________________________Total Library Equip. Contribution Fund Balance Mar, 31, 1984 5,848.81 -0- j 6. 76 0_116.76 1S,goo.00 20, T6 G„ 20,0011.00 965.57 '-0,000.00 20.965.57 Board of Trustees Statistical Report of Mar., 1984 CIRCUL.A'TION DURING MAR. ADULTS JUVENILE Page Martha Maxwell, Director April 26, 1984 OUTREACH I -LOAN Total. Circulation Mar., 1983: 19,952 Total Circulation 1982-83: 151.,965 Film Showings - 131. Film Vicwcrs - A - 1,017 C - 2,943 Filmstrip Viewers - 516 Meeting Room Booked - 25 Total Circulation: 19,1.96 'Total Circulation 1983-84: 148,932 REFERENCE QUESTIONS - 1.,441 GENEALOGY REQUESTS - 9 BORROWERS REGISTERED - 307 rt:tzxn rn,����ar�r.�i:z xx PETTY CASK FUND Balance in cash bag Mar. 1, 1984. ------------------------------------------------ 334.71 RECEIPTS:_________________ -------_-------------_- 1,605.10 Copy Equipment ------------------ $ 514.50 Fines--------------------------- 795.86 Reimbursements------------------ 42.05 Lost books & materials- 203.69 Non-resident cards 49.00 Transferred to City Hall irn Mar.--- $1,238.82 Balance in cash bag Mara 31, 1984- ------ 700.99 $1,939.81. $1,949.81 �xx�t,tn �z:t Balance in Disbursement Fund Mar. 1, 1.984-------------------------------------- -13.90 DISBIRtSEMENTS:------------------------------------------------' -------------- 487.43 Postage- ------------ 416.78 Materials & Supplies 70.65 Reimbursemeuts in Mar .----------------$ 465.26 Balance in Disbursement Fund Mar. 31, 1984-------36_.07 $ .501.33 ^5GL. _ 33 Page 3 Board of Trustees Martha Maxwell, DirecLur Budget Balance Report, Mar., 1984 April 26, 1984 BUDGETED EXPENDED TOTAL CAL. APPROVED (MONTH) EXPENDITURES 61100 Salaries, Prof. $65,910.00 4,319.26 47,764.78 18,145.22 61100-1 Salaries,N-Prof. 56,181.00 5,352.08 46,596.11 9,583.89 61101 Salaries, Pt -time 61,390.00 4,179.26 40,087.38 '1,302.62' 61110 V.I.C_A.-Unemp.ins. 16,120.00 1.,005.01 12,863.64 3,256.36 61200-1 Circulation System 1,700.00 1.100.00 61.200-2 Envelopes-Letterli. 800.00 800.00 61200-3 Copy Paper 600.00 71.90 355.35 244.65 61200-4 Recordak Paper 800.00 447.86 3)2.14 61200-5 Processing Supp. 1,900.00 168.18 980.13 919.87 61200-6 Office Supplies 3,300.00 354.38 3,813.32 -5L3.32 61.200-7 Minor Apparatus 700.00 65.36 :33.03 466.97 61201 Postage/Express 3,500.00 337.56 2,565.65 934.35 61210 Laundry/Cleaning 700.00 15.02 464.07 235.93 61240 Equipment Supplies 1,100.00 28.51 716.13 }83.87 61300 TeIeplionc 4,500.00 380.73 "s9020.81 1,479.19 61311 Insurance 3,000.00 455.00 2,;45.00 61320 Car Allowance 700.00 9.52 262.40 437.60 61320-1 Travel. Expense 51000.00 170.15 2,239.50 2,760.50 61330 Memberships 11100.00 515.00 585.00 61340 Utilities 21,000.00 2,011.16 13,990.09 71009.91 61351 Service Contracts 4,000.00 2,7L8.01. 1,2F1.99 61360 Building & Grounds 5.000.00 404.19 3,363.49 1,63h.51 61420 Audit 850.00 8SU.00 Board of Trustees Budget Balance Report, Mar., L984 Page 4 Martha Maxwell, Director April. 26, 1984 BUDGETED EXPENDED TOTAL &1L. APPROVED (MONl'11) EXPENDI'PURES 61450 Publicity/Programs 2,250.00 184..'4 1,456.46 793.54 61540 Ed. Realia 200.00 156.83 43.17 61541 Microfilm 1,300.00 17.00 828.39 471.61 61542 Records/Cassettes 3,600.00 703.88 2,567.72 1,032.28 61543 Films/Filmstrips 110110.00 629.23 370.77 61543-1 A/V Contract 2,700.00 2,154.00 2,154.00 546.00 61544 Newspapers/Mag. 4,200.00 40.75 4,431.54 -231.54 61545 Binding 1.,000.00 134.77 865.23 61549-1 Books 40,700.00 4,034.13 28,993.36 1.1,706.64 61549-2 Book Contract 1,400.00 1,334.76 65.'4 61550 Furniture/Fixtures 4,000.00-23.74 423.35 3.576.65 $322,200.00 $26,030.OL $226,562.16 $95,637.84 CAPE GIRARDEAU PUBLIC LIBRARY BOARD OF TRUSTEES SPECIAL MEETINC April 1, 198, A npec.4.al meeting of the Crape Girardeau Public Library Board of Trustees wan: held April 2, 1984 at 7:30 p.m. in the Hirsch Community Room. Members present were: Mildred Vogelsang, Martha Dillard, Hal Lehman, Vince Seyer, Richard Hammond, and Larry Foote. Absent: Nancy Bray, Cord Dombrowski, and Don Sherwood. Also present was Martha Maxwell, Director. Vince Seyer called the meeting to order. Richard Dxnnnond, Chairman of the Building & Grounds Committee, then stated the purpose of the meeting was to determinethe successful bidder for the parking lot expaus,iao project. He reported bins were received from 5 contractors. The bids plus the pertormance bond were is follows: 1. Driskell Cement, Inc. $62,046.06 2. Lappe Cement Finishing, Inc. 63,411,44 3. Fronabarger Cement 50,500.00 A. J & K Concrete Finishers, lac. 50,317.00 5. Thiele Concrete Contractors,Ine. 48,702.20 Richard Hammond recommended 'Thiele Concrete Contractors, Inc., the low bidder, be awarded the contract. The board voted unanimously to approve that recommen- d etion. The Architecture Company will provide a Contract for the job. It was estimated that the project willbe completed within sixty days after "Notice to Proceed" is issued. Meeting adjourned at 8:0"Y p.m. Respectfully :submitted, Larry Foote, 3ccrerary 44. CAPE GIRARDEAU PUBLIC LIBRARY BOARD OF TRUSTIES Regular Meeting: April 26, 1984. The Cape Girardeau Public Library Board of Trustees met in the Hirsch Community Room, Thursday, April 26, 1984 at 7 a.m. Members present were: Martha Dillard, Mildred Vogelsang, Nancy Bray, Cord Dombrowski, Mal Lehman, Richard Hammond, Larry Foote, Vince Seyer, Don Sherwood. Also present were Martha Maxwell, Di- rector, Sam Peters, Friends President, and Brenda Woemmel, Circulation Dept. Head. Minutes The meeting was called to order by President Vince Seyer. Hal Lehman moved Approved that the minutes from the previous meeting be approved as presented. Richard Hammond seconded and motion passed. Bills Richard Hammond moved that the bills presented be approved for payment. Martha Approved Dillard seconded and motion passed. Among the bills approved was the annual insurance premium on the contents of the library. The premium is $2,138.00 for the insured value of $902,423. ALTA WILL Mildred Vogelsang, Martha Dillard, and Martha Maxwell attended the ALTA WILL meeting April 6 6 7. Among the topics discussed was the need for libraries to have the services of an attorney. Presently the city manager has no objections to our use of the city attorney. City Martha Maxwell discussed with the city manager some of the problems the library Manager is having. Theft of materials, behavior problems with patrons, vandalism, and unattended children are all areas of concern. Captain Boyd of the city police department came to the recent staff meeting and offered assistance such as having patrolmen come inthe library on a regular basis and patrol the parking tot more frequently. Non-resident Another area of concern is in non-resident use of the library. A recent Use Survey survey indicated the children's department and reference department were used most by non-residents. A majority of the users either worked in the city or came also for business or shopping. Liability Information is forthcoming from the city regarding trustee and director lia- Insurance bility insurance. An ALA developed "errors and omissions" policy would cost approximately $500. a year. Brenda Brenda Siebert has indicated that she will be moving to the state of Washington Siebert and her resignation is forthcoming. Her husband is being transferred. ALTA WILL Martha Dillard reported the ALTA WILL workshop was very good. We seem to be Report in much better position than most libraries, both administratively and mone- tarily. One topic of special interest was a meeting discussing alternate sources of funding for libraries; possible sources, information on where funds are available and the best way to go about getting those funds. Patron Many complaints arise from objections to fines and from returning books Complaints (whether or not hey did return books or when). Putting books on reserve has also caused problems at times. In the future, it has been proposed to honor reserve requests from non-resident users only after all Cape residents have been served. MINUTES - page 2 Brenda Woemmel, head of circulation, attended the meeting to discuss the WoemmeI circulation department problems. She mentioned vandalism, both inside and Report outside (parking lot).Magazines are the chief object of materials vandalism and theft. If someone is caught, charges will be filed. The circulation department has been experiencing more and more problems with abusive patrons. The circulation dept. has a responsibility to both the patron being served at the desk and the future patron and thus the policies and procedures have to be adhered to, many times to the dismay of the patron being served. Currently, an approximated 22% of library users are from outside the city limits. Approximately 40% of the new cards issued are to non-residents. Film Coop The regular May meeting of the Board will be Monday, May 21, 1984. It was Meeting moved up to eliminate a conflict with the Film Coop meeting. Network The meeting of the Southeast Mo. Library Network Board was cancelled. Most Meeting members were unable to attend. ALA The ALA has sent a "Literacy" public service announcement to KFVS-TV. The library does have some books and other information on the subject. By-laws & Mildred Vogelsang reported that policies, Loth external and internal, were Policies discussed at the ALTA WILL meeting. Some of the suggested policies could be examined and incorporated with our policies. Building & Richard Hammond reported that consultants for the automated circulation system Grounds will be contacted and they should be getting in touch with us soon. The roof still leaks occasionally. Repair work will continue as needed, and in the future, consideration will be given to a major roof re -surface. As soon as the "prevailing wage statement" is ready, work can proceed on the new parking area. Community Don Sherwood stated that KFVS was planning to do a news story on the library Relations for National Library Week. Friends of Approximately 40 persons attended the Annual Friends Meeting. Robert Vaughn, Library a Sikeston author, provided a good talk. Selection of officers was postponed. Microfilm reader -print. Price quotations from three companies were received on a new microfilm reader - printer. Central Microfilm Service of St. Louis appeared to have the best package. Cord Dombrowski moved that the board purchase the Canon 380 model at a cost of $2,720. plus the lens. Don Sherwood seconded and motion passed. ALA Meeing Don Sherwood made the motion that Martha Maxwell be authorized to attend the ALA meeting in Dallas. It is the feeling of the board that it is important that she attend ALA along with Jill. Gordon if at all possible. Mildred Vogelsang seconded and motion passed. Trustee ALTA WILL Trustee Manuals are available upon request from Martha Maxwell. Education Respectfully submitted, Larry Foote, Secretary General Report Martha Maxwell, Director April, 1984 Children's Librarian: Brenda Siebert has resigned. Two candidates have applied for the position, both of whom will be graduating from the University of Missouri School of Library and Information Sciences. Interviews are scheduled May 25 and June 4, 1984. Network: Rules are a necessary component of the network legislation. Enclosed is a copy of the proposed rules. Network boards and the Library Advisory Committee of the Coordinating Board for Higher Education have yet to react. Your comments at the board meeting are welcomed. Area Agency on Aging: Under consideration at present, is the request of the Area Agency on Aging for the library to retain Elsie Hale as a Title 5 worker. Building and Grounds Committee: Met Thursday, May 10, at 7 p.m. to review the re- quests for proposal received from automation consultants. Twelve consult.ants were contacted; three RFP's were received. The committee is to meet May 17th to determine its recommendation to the board. Present: Chairman Hammond, Lehman, Sherwood. By-laws and Policies Committee: Met Monday, May 7 at 7 p.m. to review: 1. committee charges 3. special committees 2. non-resident policies 4. letter from Assistant City Attorney A committee recommendation will be presented at the board meeting. Present: Chair Vogelsang, Dillard, Sherwood, Seyer (ex -officio). Hirsch Community Room: The added acoustical panels are in place. League of Women Voters Project: LWV may seek approval at the May meeting to conduct a one week voter registration drive. Voter registration is done in many libraries throughout the U.S. St. Louis County Library main and branch libraries have had a contract with the county to provide this service for a number of years. If the projert is formally presented and approved by the board, the LWV members could use the desk previously used by the Outreach Librarian. Bilis: May bills authorized for payment by the board will be the last ones to be paid from the 83-84 budget. It is recommended that the board authorize submitting book, equipment, and travel costs received after the May hoard meeting for payment in June and that these bills be listed in the June report. Film Coop Meeting: This annual meeting is scheduled for May 22-24 in Independence. Staff members planning to attend: Brenda Woemmel, Brenda Siebert, Martha Maxwell. CHILDREN'S DEPARTMENT, Brenda Siebert Preparations for READ -MORE 184 are complete. Registration begins June 4 for youngsters two years of age through the six Ch grade. The program specifies a goal of twenty titles from different areas of the collection for older youngsters. Younger children may participate with parents in a "read -to -me" format. General Report, page 2 READ -MORES who complete the program will earn a book to keep from a large collection donated by the Friends. They also become eligible for a prize drawing featuring two bicycles from VFW Post 3838 and the Auxiliary. The purpose of READ -MORE '84 is to stimulate life-long learning habits. It is designed to be fun, but also to increase reading ability of participants and to relate library resources of CGPL to activities of citizens within the community. More than 70 attended a film showing at the library on April 20. About 60 people enjoyed the Theatricks! production on May 5. Tours were held for grade school students from Benton and Pocahontas this month. I will be leaving the position of Children's Librarian depending upon the Director filling the vacany and/or finalization of personal plans for a move to Washington state. it has been a special opportunity to be involved with CGPI, during Che past three years of expansion within the new building. Your interest and support of library service to children is appreciated. Cape Girardeau remains "home" in many ways, and I will be forever comparing libraries, library boards, and communities to this one as a standard of excellence. Board of Trustees Martha Maxwell, Director Report of April, 1984 May 21, 1984 State Aid Checking account balance Apr. 1, 1984-------------------------------$ 348.06 Checking account balance Apra 30, 1.984— ------------------------------ 687.81 Library Retirement Fund---------------------------------------------- 107.00 Budget 1983 -84-------------------------------------------------------- 322,200.00 OPERATIONAL FUND Cash balance on hand Apr. 1, 1984------------------------------------- 44,708.06 Apr. tax receipts_____________________________________________________ 937.83 Misc. Income__________________________________________________________ 1,606.31 State Aid ------- _________________ ____________________________________ Gifts 6 Memorials________ ____________________________________________ 116.65 Interest on Gifts 6 Memorial Fund----------------------------------- 32.05 Investment matured--------------------------------------------`------ 164,000.00 Interest on Investment-----------------------------------"------- 1,280.79 212,681.69 Disbursements - Gifts 6 Memorials---------------------------------- 1,009.24 Disbursements - Operational----------------------------------------- 24,414.91 Investments________________________________________________________ 162,000.00 Total Cash Balance on hand Apr. 30, 1984------------------------------ 24,247.54 Invested Capital___________________________ __________________________ 162,000.00 Total Operational Fund Balance Apra 30, 1984-------------- 186,257.54 BUILDING FUND Cash balance on hand Apr. 1, 1984----------------------------""---- 8,945.83 Interest on Investment-----------------------------------------`----- 1,089.17 Investment matured--------------------------------------------------- 140,000.00 150,035.00 Disbursements_______________________________________________________ 47.60 Investment__________________________________________________________ 140,000.00 Total Cash Balance on hand Apr. 30, 1984------------------------------ 9,987.40 Invested Capital----------------------------------------""'------- 140,000.00 Total Building Fund Balance Apra 30, 1984---------- --- 149,987.40 LIBRARY EQUIPMENT CONTRIBUTION FUND Cash balance on hand Apr. 1, 1984------------------------------------- 965.57 Cash contributions____________________________________________________ _0_ Interest on Investments------------------- ----------------- 159.31 Investmen[ matured____________________________________________________ 20,000.00 21,124.88 Disbursements_________________________________ ____________ -0- Investment ------------------------------ 0_Investment_____________________________ 20,000.00 Total Cash balance on hand Apra 30, 1984------------------------------ 1,124.88 InvestedCapital_______________________________ ------------------------------------------------------ 20,000.00 Total Library Equip. Contribution Fund Balance Apra 30, 1984---------- 21,124.88 Page 2 Board of Trustees Martha Maxwell, Director Statistical Report of Apr., 1984 May 21, 1984 CIRCULATION DURING APRIL ADULTS JUVENILE OUTREACH I -LOAN Total Circulation Apr., 1983: 18,114 Total Circulation 1982-83: 170,079 Film Showings - 116 Film Viewers - A - 984 C - 2,223 Filmstrip Viewers - 920 Meeting Room Booked - 27 Total Circulation: 15,270 'total Circulation 1983-94: L64, 202 REFERENCE QUESTIONS - 1,086 GENEALOGY REQUESTS - 7 BORROWERS REGISTERED - 228 PETTY CASH FUND --- Balance in cash bag Apr. 1., 1984---------------------------------------------- 1100.99 RECEIPTS:--------------------------------------------------------------------- 1,092.99 Copy Equipment --------------------- $ 1.83.35 Fines----------------------------- 707.32 Reimbursements-------------------- 58.52 Lost books 6 materials------------- 127.80 Non-resident cards----------------- 16.00 Transferred to City Hall in Apr -------------------- $ 1,606.31 Balance in cash bag Apr. 30, 1984------- - 187.67 $ 1,793.98 $1.,793.98 Balance in Disbursement Fund Apr. 1., 1984-------------------------------------$ -36.07 DISBURSEMENTS:--------------------------------------------------------------- 277.98 Postage---------------------------- 204.74 Materials 6 Supplies--------------- 73.24 Reimbursements in Apr ------------------------------- $ 386.07 Balance in Disbursement Fund Apra 30, 1984. 72.02 $ 314.05 $ 314.05 Board of Trustees Budget Balance Report, Apr., 1984 Page 3 Martha Maxwell, Director May 21., 1984 BUDGETED EXPENDED TOTAL BAL. APFROVED (MONTH) EXPENDITURES 61100 Salaries, Prof. $65,910.00 4,319.26 52,084.04 13,835.96 61100-1 Salaries, N -Prof. 56,180.00 5,500.02 52,096.13 4,083.87 61101 Salaries, Pt -time 61.,390.00 4,707.40 44.794.78 16,595.22 61110 F.I.C.A.-Unemp.Ins. 16,120.00 1,052.34 13,915.98 2,204.02 61200-1 Circulation System 1,700.00 1,700.00 48.50 61200-2 Envelopes -Letter R. 800.00 800.00 61200-3 Copy Paper 600.00 - 355.35 244.65 65.00 61200-4 Recordak Paper 800.00 307.93 755.79 44.21 61200-5 Processing Supplies 11900.00 980.13 919.87 52.0i 61200-6 Office Supplies 3,300.00 303.02 4,116.34 -816.34 96.39 61200-7 Minor Apparatus 700.00 6.10 239.13 460.87 9.64 61201 Postage/Express 3,500.00 316.78 2,882.43 617.57 61210 Laundry/Cleaning 700.00 40.07 504.14 195.86 81.47 61240 Equipment Supplies L,100.00 26.80 742.93 357.07 56.50 61300 Telephone 49500.00 402.95 3,423.76 1,076.24 442.45 61311 Insurance 3,000.00 455.00 2,545.00 2,138.00 61320 Car Allowance 700.00 22..78 285.18 414.82 27.37 61320-1 Travel Expense 5,000.00 507.00 2,746.50 2,253.50 572.70 61330 Memberships 1,100.00 345.00 860.00 240.00 61340 Utilities 21,000.00 1,947.28 15,937.37 5,06+2.63 1,827.50 61351 Service Contracts 4,000.00 325.00 3,043.01 956.99 603.25 61360 Building & Grounds 5,000.00 3,363.49 1,636.51 256.34 61420 Audit 850.00 850.00 Board of Trustees Bud4et Balance Report, Apr., 1984 Page 4 Martha Maxwell, Director May 21, 1984 $322,200.00 $25,414.91 $251,977.07 $70,222.93 BUDGETED EXPENDED TOTAL HAL. APPROVED (MONTH) EXPENDITURES 61450 Publicity/Programs 2,250.00 102.18 1,558.64 691.36 225.80 61540 Ed. Realia 200.00 156.83 43.17 18.00 61541 Microfilm 1,300.00 100.00 928.39 371.61 61542 Records/Cassettes 3,600.00 170.09 2,737.81 862.19 158.37 61543 Films/Filmstrips 1,000.00 629.23 - 370.77 364.25 61543-1 A/V Contract 2,700.00 2,154.00 546.00 61544 Newspapers/Mag. 4,200.00 132.15 4,563.69 -363.69 211.50 61545 Binding 1,000.00 1,083.37 1,218.14 -218.14 61549-1 Books 40,700.00 3,691.52 32,684.88 8,015.12 2,507.74 61549-2 Book Contract 1,400.00 1,334.76 65.24 61550 Furniture/Fixtures 4,000.00 5.87 429.22 3,570.78 351.71 $322,200.00 $25,414.91 $251,977.07 $70,222.93 !� CAPE oiR,',iH1EAU 1 ,I}LiC. Li 3t11 Y UD 41;1) 01' 1'R03'CfES 1 .egular Meeting: Neiy '1, 14'14 The Cape Gii irde%iii PtihI.LC Lib. i ;I. ir,I of 1'us[ es mct Monday Nay 2 , 1984 A 7 aim. is the Hirsch Cmim:uni y lo,ia, or tlw Library. Munbei presenC Sever, Hartmond, Lehman Vri�e i,;,ii ad los(. Absent were: Dombrowski., Bray, , Foote. Also Iu- LIend.woc r,,an . ai rJc_nr. Don Sherwood was also prvaa,t. 'lirutes the reetGug we, rolled n oder iL( o.:;h a Vince `ever. A grorun was l,pproved d, clared. i c. ria 8<armoad mm,(-ccc:dud '.q, Don She rWC,, d, LhIL Ili,, mi mea b¢ approrcd. Motim, passed. Bills 'lildred Vogel n7; 7,0,10d seconded by Rlchnrd Ilammunn that thr hill,. pr,sci,o, Approved and the bills for mato, ills, equipment, and travel i c` a uu day l-:' i 1) ap- proved For payment. Mw:iou pat sed. LWV The library aonni ahprovcrl by-nuconyus the use of the desk li LI riry Project. for a Leag,e 01 Wollen l,otsrs vot I 1(GiSl l at Lun project LI [Le 1 aI rsillis t is raczived. BudgCC With tl,a current _ceouating system of the city, the ibrary cauwt ci,cuoAari luud;r, therefore li cast of books and niateiials on order at present w:IL be deducted from She 8,i-85 budget. At the .lune meeting, rile d>re((or mmy present a revised budget with ren,mmelulations ns to how the funds should be usod. Ch L11.Libr'u. Bicnda Siebert Lax. res:igacd. Three, app I ii -at imn.s have been received. ncidenL 'Ihe head of circulation has filed in iTic -<1,l. report in witich she describes Report rhe problem encountered with a pitron who objected to the library having Lbv ,,k., Ho1l_Elood, Holy, Grail. N, V,, Tie annum .aaeting of the network was can( olied due Co Lack of interest. The .rrrector ,road and dis-ussod tlm report ou the Southcest Missouri. Library \(tw>dc ap;(aring it the "Minot .tcork uudi,ol Cmi.0 ec, Revfow om M.;sourl L. -.,us YLlwork Do..rd," .April 1984. The March report .:'i the w,r+ I ,dicatcd ti it the llbr:.r'v l.id , SJ:' I i.I I. rat, for it, request:,. of Lhe requastc re,elliud Ly Iho r--tw ln, C6p. Gi,iideau Public L16ra x'y tilled 1_':,, Fent J'/, rIJIPt aetwnri 1 r Ion Log (LOLal 57:.). the overall Lill I'ornniv.i- Se.iater Eagle( ... i's ',,I Let vo;cci nu ;ern -ibour the Iredere! Cneml u, ica L,i no ungi nn Conti :i icn's proposal (, d I.tI( iI,y incrLl n library phone rate:; on private Lines used mt bii. Iiograpl,ic dal.i sevvice.. His, cpieiou vias ttwl libraries should be as common aarricr nl carriers of intnrnu Lion, tncrid(tc :. -oivinq special pr ovi s on.v under the. acre„_ pro;;,) ,a1. br Lhe F.C.C. .Herter from ass Lstan. C:L' Att my '.,, • Is"Il WLn1 ;tared that hr leLiwes the ellr:inL pol*C re6 ming ii -O:1 J ii it[rrell5 IS L'.i %a . L.` ,1150 CJINRHnt-d on ,iff ILIp(IILy Wh n I, i,lg pith p:1tr:Jn'S W1ti Io C( '^ o bchavinc 1 LeLLCL fr L, CLLy iitt .icy Prod Comma'. filen Mated th,it IC is t„c opinion of the Nuck,-] Inst, nisi A, 7,'m `lei 1Ls .it 'ori bocrd and dlr.:to,- tc not covered by the cun'on[ puGLic ollrLaL I., d"! LY covorage. fv d:,.uctcr .toted that 11+:• previo . City "' de -,rd ntaLed that bcc.ld was covered Ln that the Mayor will the npprov..: Nae city conn oil appoints lihulry board members. MINUTES - page ' L9 -laws' 6 Mildred Vogelsang asked each cormnittee Lo d,,tiuu it=: Chd,-9e and present the Policies charge to the By-laws and PDLic wCi chair to'- inclusion in Lhe manual. Building & Richard Hannoud, Chair F,, discussed the :'eplics Lo a ieque.,t for a proposal Grounds for a consultant. PcoposaLt wcra received from: (1) R.M.G. Consultants Iocoroor'ed offices: Chicago and Wa,?i in i;tnu. D.C. (2) Lewis A. Gordon office: Elgin, llAinoi�, (3) Charles A. Wells, Jr. office: Kansas City, Mo. After a presentation about the education and experfenee of the tiveee consulting firms, he noted that R.M.G. provided the most extensive and through presenta- tion and that their track record was excellent. lla:. and moved that the library board enter foto a contract with R.M.G. The director stated that the Proposed contract would be reviewed by the City Attorney before R.M.G. is contacted about the awarding of the contract. The parking lot expansion will begin as soon as soil conditi<; ,s pernit. Pre- vailing wage statements are on file. Srdgcl_ & In the abaence of the chairwoman, the director recommended tha.the liability Personnel. insurance plan be Voted upot. VoeelsanL moved, secuudcd by Ganunond, LhnL ti:e Library use the same insurance company as Lam city for Ona �°em_. Notion passed. Community Larry Foote, Charman, seui lette, of . pprec ia[Lon o the media. Relations Fr. of Lib. No report was given. Board Richard Hammnoad moved, secOnded by Hal to c,oc, that Vjnce Seyrr; 1i_1'.ard AppoinbneoL and Donald three willing public. ,t,aot.s, be recommended Ln the Mayor for ioappnixment. MauoO pass ad. NomUmtfng Pteeident V.nce Seyer appointed Lhe :ollowi,i P, nominating commiLtee: CommiLtee Don shcrwood. Chairman Vince $eyes Hal Lehman Diractor's The director stated that she had vacation timeshe must take by Jw-, U, 1984. Vacation Six complete days of va;:ation will be used, four of which will he used for M.L.A. businus.. Com. Meetings No dates were determined for maetLugs of beard co-nmitt,ms. Cont. Educa. Hammond moved, secm:ded by DfHard that Lie a3ssciaLed costs for cont inui^y ��duc:+t Ltun In 'he field of automation sla I; liootogy for the director :-a paid by Lhe library. Moiion carried. Trastec Luuca. 'ih= dirertodiscussed legal rc lonsibiLil i.-.-. and obliLatiou;; oA hoard memb,,rs and the administrative staff. Mooting adjourned at 8:20 a.m. A.etiag Secretet7 Martha Maxwell General Report hLartha Maxwell, Director May, 1985 Children's Librarian: Brenda SiebcrL's Lost day at work was June 15. Of the four applicants interviewed, two had experience as a children's librarian. A job offer has been made; the reply has not yet been received. -Senior -Circular ion Clerk: Brenda W'oer,Lme1 who ..it; hired September 16, 1982 has re- signed as of June 29, 1984 to aocept a position with the Cape Girardeau Public Schools. lnLerviews of applicants for the lm: will. be --conducted Tune 23, 24, 27, and 28. Parking lot expansion: Mr. Thiele has been mall,,! t 'ioticc to proceed. Tn a telepbor,e conversation with Mra. Jackson, he stated that it might he 20 to JO days heitre the library project is started. Automation Consultant: RMG has been notified by Lelephouc that the Cape Girardeau Public Library Board of lY'ustees has selected the firm. The contract was r.,'icwed by the City Attorney, but has not been signed. Lea ue of Women VoLers: The league has decided thaL the voter registration projcer at the library will not be undertaken. Public Official's Liabi,l_ty Gover.a�Pe_ Forme from the Mackel. insurance Company have been completed and returned. l'hc cost was $54G. A copy of the form is enclosed. Safety Inspection_: The ,Laff is following through in correcting problems no and after the inspection. The report has been dlscussed with the custodian. The nusafe dumpster had been reported to the Sanitation Department previously. Since the inspection, thu compote= overturned on Calvin Mitchell, who required medical attenLion. The problem tas been discussed with Jeff Hancock. Bookkeeper, Phyllis Jacks.. At the Mov Board meeting, a hill. for $380.00 for insurance coverage was approved. ('This was the amount the city billed us as wt, arc listed on choir paticy Cor public. ((patron)) liability.) Upon questioning of the bill, is was discovered that we 11ad beet, charged for total coverage for the old 1Lh1a1Y on Lorimier .street. 'Che actual charge for this library should have been $29.00. The matter was din cusaed with John Gilbert, City Collector. A manual adjustment will be madu on chis year's h,lLa,t. Board of Trustees Report of May, 1984 State Aid Checking account balance May 1, 1984 - Checking account balance May 31, 1984 Libruirq Retirement Budget 1983 -84 ------ Martha Maxwell, Dlrecter .lime 28, 1984 ------------------------------ 6ti7.8L ----------------------------- --- ------------------------ OPERATIO'. A -L FUND —_ _ Casb balance on hand Ma,/ 1, 1.984.------------------------------------------ 24. 57.V4 May tax receipt, --------------------------------- ------------------------ 4$7.83 Mise. Income -------------------------------------------------------------- 1,13',.47 StateAid----------------------------------------------------- ----------- _0_ Gifts h Memorials_______________________ -------------------------------------------------------- 66.90 Interest on GLf Ls & Memorial Fund---------------------------------------- 36.11 InvcsLmeut maLured---------- __------------------ _.___-___-_____-______-___ 6',fn10.06 lnteree.t on Investment--------------------------------------------------- 1,308.64 89,24P.49 Disbursements - Gi_ts & Memorials--------------------------------------- 513.41 Disbu c;emem Ce. - Operational______ _____________________________________ 26,960.70 Lnvcstmenta_.________________ ________..___._-.__._________.__..___________-- 60,000.00 - —. 'Co tat Ca��.h Ba Lance ou hand May 31, 1984------------------------------- _— 7 J68.32 Invested Capila1--------- 160,000.00 f tial Operational Fund Balance May 31, 1984 161,768.33 BUILDING Pimp C,;.ch balance. on ',sand May L, 1984______ -____.___-__-____-.______.._______--- q,967.40 Interest on Investment_____________------------------------------------------------------ 1,825.4'? IllvesLmcut matured-------------------------------------------------------- 1401060.00 __-_ ________ _______ __ llisbursammsts-'------------- '---- .._� Tnvestment------------------------------------------------------------- -,0,000.00 ----.— Total Cash Balance oil hand May 31, 1984 ---------------------------------- 1,803.58 Invested Capital--------------------------------------------------- ---- Iid'000.00 Total Building Fund Balance May 31, 1984------------------------------- G7,803. 58 LIBRARY EQUIPMENT CONTRIBUTION FUND Cash balance on hand Key 1, 1984---- --- 1,124.88 Cash contributions____ _________________________________________________ _0_ Interest on Investments-------------------------------------------------- :'60.33 lovestment mutured-------------------------------------------------------- 20,000.00 Z1 ,38',.21 D isburcement::___________________ ---------------------------------------------------------- 986.00 investment------------------------------------------------------------- '0,000.00 Tata i. Cash balance on hand May 31, 1984—____ ---------------------------------- 399.21 Invested Capital--------------- ---- 20,000.00 total Library Equip. Contribution Fund Balance May 31, L984 20,399.21 Board o1 Trustees statistical Report of May, -1984 ?.go 2 Martha Maxwall, Ilirector J,tne 28, 1984 REV. POLL Total Circulation May, 1983: 1i,539 Total Circulation 1982-83: 1.85,618 Lilco Showings - 70 Film Viewsrs - A - 615 C - 1,547 Filmstrip Viewers - 708 Meeting Room hooked - 20 'total Circulation: 15,501 Total Circulation 1983-84. 179,703 REFERENCE QUESTIONS - 1,377 CENEA-,OCY REQnsr'; - 8 BORROWERS REGISTERED - 203 PE'T'TY CASH FUND CI.,RCULA_fTON DURING MAY _ — -_--—cas— Balance in h bag May 1, 1)84__________________________ ADULTS JUVENILE OUTRLACII T -LOAN ROOKS 8.682 S,llS ]Jb 76 RECORDS 248 ^49 12 PERIODIC;ILS 476 98 Pi CTIIREs , ----- ----._ Lost books & materials--------- 189.04 16mmFIW;S 39 FILM STRIPS 0 27 PUPPETB 62 1,1 35.47 TOYS )6 REV. POLL Total Circulation May, 1983: 1i,539 Total Circulation 1982-83: 1.85,618 Lilco Showings - 70 Film Viewsrs - A - 615 C - 1,547 Filmstrip Viewers - 708 Meeting Room hooked - 20 'total Circulation: 15,501 Total Circulation 1983-84. 179,703 REFERENCE QUESTIONS - 1,377 CENEA-,OCY REQnsr'; - 8 BORROWERS REGISTERED - 203 PE'T'TY CASH FUND _ — -_--—cas— Balance in h bag May 1, 1)84__________________________ RECEIPTS:------------------------------------------------- -___--_____.__________________________Copy CopyEquipment ------------ ----- $ 402.65 Fines-------------------------- 820.71. Reimbursements------ -- L03. % Lost books & materials--------- 189.04 Non-resident card ---- 7.00 SFMO Library Network Reimb.---- 1.50.00 ''Iauefc-red to City Hall in May $ 1,1 35.47 Balance in cash bag May 31, 1984 --------------- 725.16 $ I ,s6n63 ,k****4,k*** Balance in Disbursement Pond May 1, 1984---------------- DISBURSEMENTS:------------------------------------- ..___.__- Postagc,__.______________________ 353.76 Materials & supplies -- 62.79 Reimbursements in May ---------------------------- $ 433.89 Balance in Disbursement Fund May 31, 1984 90.36 ------- 1,672.96 --'v 72.0) 4i5. 55 4 343.53 � 343.53 61->00-1 Circulation System 1,700.00 48.50 Page 3 Board of Trustees Martha Maxwell, Director Envelope s-Letter H. Budget Balance Report, May, 1984 .lune 28, L984 800.00 BUDGETED EXPENDED TOTAL BAL. APPROVED 65.00 4->0.34 (MONTH) EXPENDITURES 16.90 61100 Salaries, Prof. $65,910.00 4,649.75 56,733.79 9,176.21 61100-1 Salaries, N -Prof. 36,180.00 5,748.24 57,844.37 -1,664.37 61200-5 61101 Salaries, Pt -time 61,390.00 3,977.07 48,771.85 1>,,18.15 61110 F.I.C.A.-Unemp.Ius. 16,120.00 1,041.73 14,957.71 1,162.29 3,300.00 61->00-1 Circulation System 1,700.00 48.50 48.50 1,6-11.10 61800-2 Envelope s-Letter H. 800.00 800.00 61200-3 Copy Paper 600.00 65.00 4->0.34 179.65 16.90 61200-4 Recordak Paper 800.00 755.79 44.21 61200-5 Processing Supplies 11900.00 52.04 1,032.17 867.83 61200-6 Office Supplies 3,300.00 251.03 4,367.37 -1,067.37 32b.79 61200-7 Minor Apparatus 700.00 14.26 253.39 446.61 38.62 61201 Postage/Express 3,500.00 327.50 3,209.93 290.07 235.71 61210 Laundry/Cleaning 700.00 83.33 587.47 1.12.53 7.30 61140 Equipment Supplies 1,100.00 56.50 799.43 300.57 74-30 61300 'telephone 4,500.00 442.45 3.866.21 6"53.79 36'.90 6i311 Insurance 3,000.00 ',138.00 2,593.00 407.00 61320 Car Allowance 700.00 30.43 315.61 384.39 46.03 61920-1 Travel Expense 5,000.00 .572.70 3.319.20 3,680.80 1,055. i3 61330 Memberships 1,100.00 860.00 240.00 61340 ULiLitto. 21,000.00 1,827.50 17,764.87 3,235.13 1.,249.'3 61351 Service Contracts 4,000.00 603.25 3,646.26 353.74 396.U4 61360 Building & Grounds 51000.00 256.3! 3,6L4.83 1,380.17 61.420 Audit 850.00 850.00 850.00 -0- w Board of Trustees Bud);et Balance Report, May, 1984 BUDGETED EXPENDED I'age 4 Martha Maxwell, Director June 28, 1984 TOTAL DAL. (MONTH) 61450 Publicity/Programs 2,'50.00 225.42 61540 Ed. Realia 200.00 461..94 18.()0 61541 Microfilm 1.1300.00 2`'.t7 61542 Records/Cassettes 3,600.00 928.39 158.37 61543 EiLms/Filmstrips 1,000.00 364._5 61543-1 A/V Contract 2,700.00 562.50 61544 Newspapers/Mag. 4,200.00 217.7, 61545 Binding 11000.00 546.00 61549-1 books 40,700.00 2,585.58 61549-2 Book Contract 1,400.00 1,218.L4 61550 Furniture/Fixtures 49000.00 351.71 5,429.54 $322,200.00 5,840.91. $26,960./0 I'age 4 Martha Maxwell, Director June 28, 1984 TOTAL DAL. APPROVED LXPMI7"JREs 1,788.06 461..94 367.1; 174.83 2`'.t7 928.39 371.61 9.00 2,896.18 703.8:? 562.50 993.48 6.51 J,154.00 546.00 4,781.44 -581..44 43.50 1,218.L4 -218.14 35,270.46 5,429.54 5,840.91. 1,374.76 65.24 780.93 3,219.07 3,J 55.00 $278,937.77 $43,26°.23 CAPE GIRARDEAU PUBLIC LIBRARY BOARD OF TRUSTEES Regular Meeting: July 26, 1984 The Cape Girardeau Public Library Board of Trustees met Thursday, duly 26, at 7:10 a.m. in the Hirsch Community Room it the library. Present were. Mildred Vogelsang, Hal Lehman, Vincent Seyer, and Donald Sherwood. Also present were Martha Maxwell, Director, and Sam Peters, Friends President. Executive Since there were not enough members present to make up o quorum, the presi- Session dent declared a meeting of the Executive Committee. New The outgoing president, Vince Seyer, turned the gavel over to the newly President elected president, Mildred Vogelsang. At this time a plaque was prescated to the outgoing president in recognition of his serving in this capacity for the past year. Minutes -Bills Donald Sherwood moved that the minutes of the previous meetf:.g bei accepted Approved without corrections. Hal Lehman seconded the motion. Motion was approved. The bills were approved on motion of Donald Sherwood and seconded by Hal Lehman. Director's The Director's report included mention of a special program gi.vcn by the Report Snck and Act Players of the Wichita Public Library as part of programming for the children's department. Margo .luck: =on, a recent graduate of the University of Missouri School of Library and lnformational Scic ne:., ins accepted the position of Children's Librari.rn. At a network councilmeeting in Ironton, the network's relationship to SEMO University wes discussed. The report also statrd that the targ,,l- date for a meeting with automation consultants of the RMG firm is October 15. The report further stated that board members should consider filing .i building expansion report with the state library committee in the near fat=re. Statistical The report concluded with a discussion on volrnteers and the distribution Report of a statistical report on annual circulation and utilities. (Filed with minutes) Committees President Vogelsang told the members that she expects to name her cotmmittees shortly and will contact members concerning this. Correspon- A letter was read from S.M. Emerson offering a gift of computer games he had deuce developed for use by the library. The director said that before accepting the gift, the technology goals, objectives and procedures should be deter- mined. Building & It was reported that work on the parking lot is in progress. Discussion Grounds followed on the footage for trees and light stands between the old and new sections. Mo. Coop. The director recommended to board members that Che resolution on purticfpa- Procurement tion in the Missour:L Cooperative Procurement System by Public Libraries be adopted. Vince Scyer made a motion in favor of this and Hai L,hmno seconded the motion. Motion passed, The adopted resolution is as follows: MINUTES - page 2 "Be it necessary that the Board of TrusLces of the Municipal Public Library District of Cape Girardeau does authorize the Director to participate in the Cooperative Procurement Program of the State of Missouri." Trusted Trustee education presented by Mildred Vogelsang, concerned the. various Education publications in the library which deal with the upcoming election and :asked each member to inform friends and neighbors of this selection. Adjournment The meeting was adjcuraed by the. president. Respectfully submitted, Donald G. Sherwood Secretary CIRCULATION STATISTICS Year 1981-82: Total Circular!on 204,052 New Borrower:: 4,105 Outreach Cireulation 4,242 Interlibrary Loan 458 Reference Questions 20,255 (Micro' ilw Circ*) •1,015 Year L982-83: Total Circulation 208,193 New Borrowers 3,501 Outreach Circulation 3,933 Interlibrary Lon 647 Reference Questions 14,123 (Microfilm Circ.) 9,786 Year 1983-84: Total Circulatien 200,496 New Sar rower's 3,1961 Ontrcarh Circu Lat ion 3,601 ini,rlibrary Loam 999 Reference Questions 15,606 (Microfilm Circ. DiscouL.) UTLLLTIBS ***.Tuiy 82: $1,24+.14 July 83: $1,114.00 Aunu'at 1,49,.;6 August I,3iti.9L ScpL. 1,681.66 apt. 1,695.17 Oct. 1,=43.55 Oct. 1,732.73 Nov. 1,443.06 Nov. 1,587.62 Dec. 1,375.38 Dec. 1,^93.94 Jan. b3 1,199.29 Jan.,84 2,568.87 (Mis-read) Feb. 1,2t4.18 Fob. 6:[0.09 (sdjaaticu nr) March 1,736.03 March 2,011.16 April 1,062.58 April 1,947.28 May 1,205.66 May 1,827.50 June 1,186.34 June 1,259.23 $16,287.03 $19,014.10 ***Utility charges listed :ibovu :ir, actually for period 2 months prior, i.e. for JuLy, 82 in the amount of $1,244.14 is reading from 4/28 - 5/27. Bill recuivod :round IOth of Junc, approved last of _June and paid July IOLh. General Report Martha Maxwell, Director July, 1984 Board Committees: Enclosed is the list of committee appointments made by Mildred Vogelsang. Citizen Request: J. M. Emerson has asked th.it the ho.ird reconsider its meeting time of 7 a.n., a time that he thinks prevents citizen attendance at board meetings. Gift Books: Approximately 100 duplicate tiC,los given to the library were donated to the Oran Public Library. M.L.A.: Your August Missouri. Library Association Newsletter contains the confcrvof, program and registration Lorin. Plousc bring the registration form marked witii events Yon wish to attend to the August meeting. Mre.l tip s Schedule: I plan to attend the following mcuLings in JeFfersou City or Columbia Aug. 24 - M.L.A. Ex,cutivv Board Sept. 7 - M.L.A. Legislative Corin. .Aug. 27 - C.B.H.E. Library Advisory CommLttco Sept. 14 - C.S.E.E. Quorum: The board failed to kava a quorum at Che July meeting. Please notify Mrs. Jackson if you find that you cannot attend a board meeting. Automation Consultants: Dan Iddiags of RMC Consul ttu+Ls is to be at the lib r..ry Ntoh�r 15-16. Enclosed is a copy of thLe schedule. Building b Grounds Commistce, plcssc not, re, iew group meetings. Mon., October li - 1:30-4:30 p.m. Tues., Oct. 16 - 1 .. 4 P.m. Mon., Dec. 3 - 10 - 4 P.m. Suggested Reading: Ame dean Library Association Ta:;ic Force on Excelienee in Educe.tiaa Realities: Educational. Reform in -a Learutn^ SocieCy. A statemenr_ in Pamphlet form on the role of libraries in the Learning society noted in A haCion At Risk. "LIPP: Library Insights, Promotion and Programs," Deja Vu. Tin issues annually. ALunntL '34 isEue contains description of award-winning P.R. Programs. Lincoln, Alan day. Crime in Lhe Library: A Study _of Patterns, Impact and Security. R.R. Bowker. 1934. _ _— _ -_ —_ __ Board of Trustees Report of July, 1984 State Aid_ l.heeking account balance July 1, 1984. Checking account balances July 31., 1984 T.Lbrary ReLiremeat Fund --- Budget 1984-8 OPhkATION,,L FUND Cash balance on hand Jul.'/ 1, 198, — July tax receipts___________________ Misc. Iacumc________________________ State Aid_________ _______.-_____-___ Gift; & Memor Lal--------------------- ❑iLarast on Gifu & Memor fals; Fund-- Iovastnent matured_-__.--_-___ __.-...-_ :utrest on Immstmcnt-------------- Disbursements - Gifts & Flemoriala---------------- Disbursements - Operational .------------------------ -- 111vestn:ents--------------------- __.-_._-____-__-__-__ 'L'oral G;_;h Balance on hand Jule 37, 1984- ----------- Invested C:�Pltal------------------------------------- Total _______________________Total operational Fund Ba lru co July 31, 1984 ------- BUILDING FUND Cash balance on hand July L, 1984 Interest on Investmene------------ lwv,stment matured --------------- Disbursements------------------------- Investment_____________________________. Totat Cash Balange on hand July 31, 1984 Invested Capital _________________________. Total Building Fund Balance Juiv 31, 1984 Martha Maxwell, Director August 23, 1984 .____________S 937.8' ------------ 475.8= -.----------- 103.70 ._________-__ 331.,000.00 LIBRARY EQUIPMENT CONTRIBUTION FUND __-_ — __—___ Cash bal.a r,ce on hand July 1., L984 __________.________.__________ Cash con Lributions__________________________________ In Lcrnvst on Illwstmcnls---------------------- ..-__-__-_-_______ Investment matured____________________________________________ Disbur,emcnts________.-_____.__________.--_______-._-_______-____ Invastmcnt_________ ____________________________-.__-______-- Total Cash balavice on hand .Tuly 1, L984 --------------------- lnvesLcdCapital______________________________________________ Total Library Equip. Co'::tribution Fund Balancu.luly 31., 1984. -- '3,703.01 994.32 994.32 -0- 117.25 15."6 97 , 1)60.00 X7,549 J1 146.' 5,945.65 _ RO_,0_00.00 id, i5%.tli lin, 000. :0 71.4,457.83 -7,656.32 1,"21.54 1bo,f100.00 17},565.3' 1,600.00 100,000.60 52,565.3% lOo,nO0.00 152,565.32 465.15 -n- 15 " .7 1,_15:'.7 26,00n.W 7-1617.87 2-n -,6 .a- 617.8; --- CASSET'TES 44 1;8 DEP. COLL. o' Total Circulation July, 1984: 21,081 Total Circulation 1983-84: 21.,081 Film Showings - 106 Film Viewers - A - 1,076 C - 2,492 Filmstrip Viewers - 64 llceti.nv Room Booked - 10 P''T'1'Y CASH r11%TD Total Circulation: -'1,045 Total Circulation 1984-85: Y1,0d5 REi'ERENCE QUESTTONS - 1,365 GENEALOGY REQUESTS - L6 BORROWERS RECISTEFED - ..7 ****rt+k I:k*****rt Y.***** B-1 nice in caeh bag .luLv 1, 198'x- ------------ --- Page 2 Boor') of Teas Lois ._-------- .______-___ M.: r;.bn MaxweLl_, Dikcctor Statistical Report of. July, 1984 August 23, 1984 ____ 718.44 CTItCCLATION PIIRTN(; JC7V Re imbur.,, m,uts 21. Af11 U:CS JUVENILE OMIREAC.4 I -LO Su BOOKS 9,297 Non-rc,idcnt cards------------- RECORDS � __- PP.RIOPICALS 994.32 Balance in cash Lag July 31, ._ PIC'CORES _602 (l 451.70 --- CASSET'TES 44 1;8 DEP. COLL. o' Total Circulation July, 1984: 21,081 Total Circulation 1983-84: 21.,081 Film Showings - 106 Film Viewers - A - 1,076 C - 2,492 Filmstrip Viewers - 64 llceti.nv Room Booked - 10 P''T'1'Y CASH r11%TD Total Circulation: -'1,045 Total Circulation 1984-85: Y1,0d5 REi'ERENCE QUESTTONS - 1,365 GENEALOGY REQUESTS - L6 BORROWERS RECISTEFED - ..7 ****rt+k I:k*****rt Y.***** B-1 nice in caeh bag .luLv 1, 198'x- ------------ --- RECETPTS:--------------------- _.----- _------------- ._-------- .______-___ Copy Equipment -------------------- .0 209.70 n,. s.._._-_--_-___-_ ____ 718.44 Re imbur.,, m,uts 21. i5 Lost books & material;;----------'-- 209.05 Non-rc,idcnt cards------------- 37.75 trans Lzrred to City lull in July _____,._.__________.: 994.32 Balance in cash Lag July 31, 198¢ ------- 451.70 _ Si ,446.02 ********** Balancu in Disbursement Fund July 1, 1984 DISBURSEMENCS:___--_-_.______________________________.____-_______________ Post 'igc_____---.________________.-_. >1..55 'iateri.nls & Supplies ------------- 214.65 Ru imbursemunes iuJuly --------------------------- `' /,v8.57 Balance in Disbursement D'nd.luly 31, 1984 '130._(10 J 118.57 2;9.93 $1,446.02 117.63 _35.7') t !18.57 61200-1 O.i.rculation System 1,700.00 Page 3 Board of Trustees 61.200-2 Envelopes-LecterH. 500.00 M wLhLi Maxwell, Direccor Budget Balance Report, h,ty, 1984 Anituse 73, 1984 600.00 BUDGETED EXPENDED TOTAL EAL. APPROVED 61200-4 Microfilm Paper 800.00 (MONTH) EXPENNTl'k ES 61100 Selario_, Prof. $3q,358,00 $21904160 2,904.60 51,353.40 '69.07 269.07 1,530.93 6t10O-1 Salarie-5, N -Fra[. 66,627.00 4,213,53 i,Pi3.53 61,413.47 61101 Salaries, Pt -time 54,400.00 41515.17 4,515.ti 49,884.83 (11110 E.Z.C.A.-Unemp.'l.os. 614,16 26,100.00 884.33 884.33 25,215=67 61200-1 O.i.rculation System 1,700.00 1,700.00 1,224.04 61.200-2 Envelopes-LecterH. 500.00 500.00 61200-3 Copy Proper 600.00 600.00 61200-4 Microfilm Paper 800.00 800.00 344.81 61200-'; Proc,•ssing Supplies 71800,00 '69.07 269.07 1,530.93 6i200-6 Otficn Seppliea 3,700.00 535,54 535.0 1,164.60 242,4, ti,b&7 Minor apparatus 70n.00 85.135 81.81 614,16 430; 411H Pomr g,; 3,89C.s70 '03.:'7 203.27 3,546,73 61291 0m. Processint, 2.0110.00 t:18 id 1,8.4O 61710 l.nuadry/Cleaning 700.00 45.9L 45.71 644.09 3.25 61 2wi Equipment Rep. U Supp. 1,000.00 00.59 ^20.59 779.41 61300 Ulepbone 4,500.00 389.32 389.32 6.110.68 372.8= 61311 Insurance 3,200.00 1.60.00 160.00 3,040.01) 61.320 Cur Allowance 700.00 29.24 29.24 670,76 25.;0 61320-1 Travel Expense 5,0(10.00 5,0110.00 64,60 111330 Membership, 1,100.00 1,100_Or) 6040 Drilftie_ 2_.000.06 1,284.46 1.294.46 M,715.s4 2,141.32 605n) Network Contract 5110.00 %ON00 61351 Servmu ContraU. 11,000.00 4/1.00 471 .0U 4.597.00 474.25 61360 Building 6 Gromids 51010.00 :5,277.42 3,277.42 1,772.58 120,60 Board of Trustees Budget Balance Report, tiny, 1984 MIDGET CD P,Ige r, Mil LI, `1naw _Il, Di,e,'cr Au;ust 23, 1984 EXPENDED TOTAL. 31%1.. APPROli D (MONTH) RXPT-NDTTITRES 41/120 Audit 850.00 (1450 Pubiicity/Progrnms 2,250.00 43.11 61540 Ed. Rcalia 200.00 o) 61541 Microfilm 1,300.00 635.86 61542 R_cords/Cassettes 3,00.00 7.98 61543 Films/Filmstrips 1,000.00 10.00 61543-1 A/V Contract 3,000.00 01) 61544 N:wspapers/Pct iodicals 4,700.00 3,075.21 61.545 Binding 1,0(,0.00 61549 Books 43,200.00 2,494.27 61549-1 Book Contract 1,400.00 1,465.30 61550 Furniture/Fixtures 2,715.00 1,232.49 $331,000.00 $28,945.65 850.00 43.11 2,206.89 716.20 ,OO. o) 1,300.00 635.86 7.98 3,592.02 8.35 10.00 990.00 97.06 3,OM. 01) 3,075.21 1,624.79 91.75 1,000.00 2,494.21 40,705.73 2,207.16 1,465.30 -65.3" L,232.49 1,48_'.51 946._9 $28,945.65 $302,054.33 CAPE GIRARDkAU FLA 1:: 11fliAfVv BOARD tF TRUSTEES Uon In, rwood, Nacr, -.ar9 Regular Mee rug: AtIALISI 23, -.984 The Cape Girard(,:w Public Library Board ot. 'Iruetees 1m1. Thursday, AugIC't 23, at 'I a.m, in the llir:: L Co-mulliLy Room of Lha library. 1'resCnL werr,: I'rosL- t) rt. Mo dyed Veg,hxq, Vte-Prrsrd nC N=1 Sri . Smnq,ow Da Sherwood, 1Ltandance 'Lre..aurcr N the 1)11 l.ar.ry `ode, Ri, h ,,1 IfImiond, and %'ince 11z,1 L:hoan, .,rd, Scym, Also, present w"2 HuS, Md%well, 'tirecLor, aad YI:Irgo Jackson, Chi Ldren'e, Lihr;riau. Absent wor. Lord grnnbrowski and Ilam Pet,r;, Friends Pre.itic nL. '-esidetL Vogras ntg d ,I,acrd , qLAO rIll. ]L:nut,! Upon a ntotiou by Viucl S`13- :md r se,oud by Richard Hanmtond, L110 otinuLcs 1 i!a were appro va. The di" in, nn Led Chat nim. comp lol raa of Lu rtnn dorumou Sr. epprovvd TWO Cmalnqo_ ;onsrIu tion Co. wo..1d ba p Ld; sh,, rtAoraaend<d auLhnriz.rtion of parWnt WLIII he nndc etnmding that _.,,�i't-nary, th� 17oule be hold mttil he Al, 'omp leGtl Ricnart F:anmlond nn zed, :,•^nnded tlal Lehman that t.,, bids. Lsted he 'pl ovod Cot pM,a. 10 W- p .:.d.. I,cal V: III Th, s DiI ctor toporLu% Lair '' IllI ,.Icnl+;. .. Aaa+. 10 Jlnl LI Il I" I,. '.it i sen Masmt Am rwn' 3 r,equc L Lh.$Nty b rJ ..r, i t. ; L, m; ct i i it, n tI it c"'d. 3uyu, [ No action were ',tkmr. `I irrol filming The shot fIist (um, rr;tip r,,< -,)rd) is being In`, ro l 4.. .:;it d. T:w d' <c t.� .i11�01Lcc n1 Shclftiat that zinc., th, Iibi b Fan A ltt...s ipproxiwat.lI y1-11; Liv. acquisi Lion.; and wiLhlraw:Cl raoords havu L rn milorofitrlf/d :md plI Id in the library's srfsty depe ;r bo-.. it 'it, v"It that I_he " , li!, It Ac It,, Ic der. v_d Lk, to dt . erl .,cord I), destroyed b:: sLa f would ;. ,, to __pyx tl r. L. u Llo C'rtaigp if the fire-wis still I' _.I, telt,: t Lon. ,ur rnmrt inn 'llia achedua-_ and ac Liic--; oL th, I''l IaIII I , ,t.tsul[anL , ro j,L,C,i. rw, & l* •.=idunc VLe ase g asked eaeil eonmtitt, to submit La rte !,y-7 tw. ;nit 1'a trios ut ?ol icier. Czn,mI a at,. meat of the _colli Ltce_s 2h rk-. Nnacy 3t-rY, wFA, otnlre tlu By-laws and Polie.Ces tovirlo Lt. uc, r,porLed tr.t. the Cort -i tree is Lc, address two r ecenonendations from Lhe diftu'Loc. Itui.wag & P.tcherd H.vltomd rsoor d two _ , -r,! mombcr �; had iispe,cod th, parkin; lot. 'roul=ds, it, commeudt-d fit 1(lr1d Vnp 7 uuh ttl AMI rhe DiLltold for their o;a,II,a,fUt 1111113 'n 1a Lhe r 11. He oomcti&J u.th ;. d sssi nn r1 Lha need' for ub'la" 111 .And priorities. Tri. 1dre111 _"Largo 7ack:�n, CLiid:-'' .'bra art, :.._: tutroducud le Lhe board. $hr d<;crib,,d ''W. n on, Ams MA oth".r u .ties s h ,1,Icd for the ,ra11. L. A. ly, direCtt,r r ,l,s ;,of t'. t.I. t. Coufurrt, , and t'l r•gI tr._LiIll II 7n ,La,. w, 1,A t -Life M Pl,y11i IA, r,I. J1,11"i L L, 2 TIl 5v -1a-,, i I ii. •.,vr,ilt iu, I„ schedu d __ .. t p_� l.ednrcday, I..cI*II II lopi"76'l'1, , Uon In, rwood, Nacr, -.ar9 G, iteral RcporL M i ha Ptaxw 1 I_, Director A, I,;u=L. T 9.?4 BuiLding & Gm¢nds: 'f1his co,nmitt,r. m, el laesdav, np.m. llcmbcrs aro Hiram -d. Suyor, Dom[ nr vrki. Ry-Lwa aiic Till i; j ,: 'Itis CoIDmiLLIQ did not mcot Lh_s month due to a ma. -up i., my Missodti St_i c I.ibr,i y: Tho first quarter sLL--aid w,is $3,IV).21. Tot-il tit r in expected for ti,is yu r is $12,680.93. 'L he library hn= submitted iniormat on rcq;iested OT) a building survey. RMG Consultants: Thn snrvey now being completed for RMI.' asks for basic Luformatioc, total m,ique, Liti:-s, volwnes, es[imction of number of termir iii and printers needed. Memorial= Tbu Hirsch Foundation has give'., Cape Clrardoau Pui,lic Library $3,000. for Cha pnrposo of onrichin," the Hirsch Memorial foreign Trngual;e Collection. ?large .Jackson. ;hiidren's iibrnriva, is investigating the use of a compuLr and appiopr[.r1c sofLw:,re. Pf, ?rohi,. 1; whether tDs software can b. ,ircnlated; the LibraT' may be required to rest ri,t nsc to the ii hra r•,. Err-1,,aurv: 'I,T.,A. Esrarr. v. fiour'd and Commattcn List. C,II of dtu:mco: Lett t'x be 1,tIitrud inIi, , r, c:. 'i oaLIol, :Li, o11 1 d,.,. quit, r5.. is a copy n1 the form u^.ed. Two r t,n ,I t ,..ialn wit .,, 11j, I I,! d¢, v. izmtl,:- rcru- ed mat,.,1: due rill 19E1 att r caLm,; ,^ed _,. nnr.. Th ai.�t 1 11. C iLy .,tI'rncy bas brcu riot tti.d I.,_at iIn rlL,., i'il, ,e T ;: r :in d. fir pa Lrno will h1 Lo Ln con . ;Ii: Le 1, L11rItc0 tI,rc'uli:r- tion v, .. clo: I b ..,,,, cc lnI, noI Il fry. qu,r,II=, .I icw ay i-crs b� 'g'o laC r, i'• ._„ i, t l"�, on ', l,ct is n Lt 11c`t ,caving t t m�'_� d in. t. aL on policy: <a u:1_.: illl,i to 1 L' -I Lil, ._ nerds in Lhe aril Ltore they ca„id check out 3Lnri:i's. c nN i . i.. ..T r.;pt rime ct, :he n.rw u.;ot wi:; permitted I h ck-o.i1 one boot. ,. the r._vistra[;an d L,cy ca;,ds, C .t Latino ,.nior' Clerk, is t oiuq'; stutiatics on ret'll, Thu.: fic, sho I.nr Te, ;. pl, ILA with in, rstits rata. CIILLP,IEE`S DEPART'MEA'L 11m Chitdr, -n's Rept. was busy ll P.ugusL £L t ilm-.r programs nid pl;nn,i n._w f I^tivitiea. City Ho 11 film+ W,, over Autii 6.h iu which 4 1they were b, with '!n d L Lznd;,.nc•. Of _ .. Lha tLfld, Dep[. I,ed m act,o I' 11” Lli(IRFD] . BLE ROCKY MF. RAC@, on 2. Wit h a Lal., 8? at,. nd tug. ', i. >: Lim x, Showa __ Ivo diff,ren[ time ,It t J,iy. `-tery_'mc Ached Scpt. LS, Ln Whi-11 Dre a tom. .. _ be ing') toren `,i ill , ,i^.LLt o' 3 atL. ldTu, l�h :-.s rm. A9ghr Owl it 11 -t :.�pL. 7DL'n m Thursday S. oma. -8 p.It W will. be givlug n tour oT the ' u„may trowuio 7 3?63 c ^4 w LLh appy.,¢ iwv I” 1i KTr1; old 4 idu 1 1, 1 i ,.lr C.i: g. .reit;, I Ioguago iL rc wi 11 F,: set up for ,b_.n ., r:i,m u:; tl r , i -.Ler, ;L i., i', ,:=it{n R.•lat Lone. General RcTort, page 2 The CHOOSE YOUR OWN ADVENTURE backs have bean r'e—rlaa.vified due to popul:riiy. The Children's DepurLment has Lwo displaya and hibliographics to of'cr this month. Onr on computers and the other on the Children/Young Adults' LitereaLure FosLival with books by Jose Aruego, Robin Brancato and Seymour Simon. Thaw authors tuna illustrators will speak at the M.L.A. Cnufereu<v on 0ctoh,i 50h. I}oard of Trustees Plt r, hu Mnxwail, Dir.-cto1 Report of August, 1984 9epLembur 27, 1984 State Aid l._—nccuuul bn.Lutoe Aug., 1984 ___ _______.._ __.._____. _________ 1,4)5.;...' �'hLeking g• Chocklog account. balance Aug. 31, 1984 4:15.8_' Lil;rary Retirement Pund------- ...------------------------- _.-------- 155. D5 Budge_ 1954_8q_______________---_.--_-__ - 331,000.on OP'ERA'TIONAL FUND Cash balance ,m hand Ang. 1, 1984 --------------------------------------- 34,457.83 Aug. Lax rccciPts______________________________ 792.70 Miac. Income-_------------------------------------------------------------ 1,4',1..38 SLaLe^,id—_____._________________.____-_-______-.__-_____--__-_-___ 1,C0o.0o Gifts A Memorials---------------------- - --------------- 246.95 l ntv rest on Gifts A Momori.als Fan--- - 1.98 InVeSLOent met,red---------------------------------------------------------- 80,000.00 Interest na TnvicetmerL------- -------------------------------------------- I(,32.48 113,9P3.32 ❑i sbursamen Ls - GLfLs A Memorials- ------------------------------------ IQ3 (17 Disbur.3-mcnts - OPernt Tonal.___.--_____.________________________._________ '1,184.87 I nves lme n t s______ ___ _______________------------------ ---------------- 65.:100._00 CoLal Cash Balance on hand Aug. 31, 1984 2,60>, 38 Inv,t Capital ------- .----- .--------- ---- __----_--_ 65,000,110 Total Opera LionaL Ruud Gal anr, =. A,:4. 31, 1384-.. ___. __. __-- ___ __._____ . '.=.05.32 BULLDINI: FOND Carle ba muco on baud Aug,. I, 198: _.__ ______— -__— _ -- ---- , , A, 3? Int'n"t on InvasLmcnL--- -_------------ __ _. __ ._______.__. __________ y9,1.09 Iovcs unanL mates od------- 00 InvrsLmen,____--__________.___-__._--------- - ------ --- _---- ______—_)p)P. 00 _— TOta Oa ;1: Bal auce on h.iod Aug. sl. I"4y _---- .__----- —_________._._____ I,'iS5.47 Invested Calila. -------------------------------- _____.._____._._ _______ 1'0,'00.00 for,I Building Fund Balance Ang. 31, 1984 1521555.4: LIBRARY EOD1YM1tNT CONTRIBOTION FUND Cnsh balanco on hm,d Aug. 1, 1984 ___ - __ ..o,h17.87 Cush coutrlbutions-________________________._-__-__-___.___.__-_____________ Interest on lnvustments -- '6.1b Investment ma t�rcd- ---p- 0.645.05 O isburscmunts_________ _ -------------- _0_ Invedtmcnt____—_______._-.___-_____.__________________________________— 'Pa tat Cash balance on hand Aug. 31., 1984 ------------------------------- 10,644.05 lnvastId CapiLal--------- ..------------------------------------------------ Ili,?: .10.011 TOL,11 Library F.quip. Con:r Lhution xuod B:Ilance Aug. 31, 1984 .0,644.05 Pnje ._ Board of Trustees Merthu Mixwell, D1r,CIw Statistical Report of Aug., 1984 SepLeoibcr 27, 1984 CIFICULAIMN UURIn;I, A:'G. A:)I'I;tS .�LVENILF. )IITRF,At11 I-LoAIJ NOOK° 8, i5>. 6,699 333 8ti Finv.; -- PERIUll'1GAL5 53" PICTURES �i1.90 Lost books 8 materials-- lb,miFILMi %4 _ FILMM-11 PS 0 L. PUP _ 6f,__,____. YS— TO_ -_____ CA.SSETTFS __.—j1_-____— 147 g _ cn i„b 7nn�c,�T ]n B once in ch bag Aup,. 37., 198a--- 'total Circulai_ion Aug., 1984:. 18,313 TOLal Circulation 1983-84: 39,394 Film Showings - 84 Film Viewers - A - 703 C - 1, 760 FilmsLriP VLIWurS - 320 Nvcting Room Booked - In 'Poral Circulatio.,: 17,368 'Focal Ci.ecclation 1984-85: 38,473 :'11FP ENCF. QUBSYlONS - j.693 GENEALOGY RFQUI:S'LS - 31 BOBRDWFRB RLC[SIHRIiD - 341 I'll 1-1i II'l.A. ,, 4 PETTY rASII FU9D Balauco. in cosh tag Aug. 1.. L984- RFC1;TP'PF:__—-_--_—_-____-_____ Dopy Equipnl-n6- '_I1.S, Finv.; -- ,7'.Ji Rrlmburscmcu t e----- �i1.90 Lost books 8 materials-- 151.65 Non-resid.nt cards--------- -- 5.Ot) Book Sale Bocci^t= :?0.00 Trunci orrcd to City Ha1L in .Aug. - g 1.,451.38 B once in ch bag Aup,. 37., 198a--- -------------- 308. 16 Baljuleu in TJisbur5emont Feud A.ng. I, )984 DISF,URSEMENtS:------------------- __---- ._.-___._ _____._______-.__ Postage - 451.19 Mirerials 6 Supplica ----------- - 247.23 Reimbursements in Aug. ---------Q 336. 43 Balance i, Di�bursemsnt Fuud Aug. 31, t9W-------- - -36._9_9 361.47 I,RO8.0', 61.4] Board of Trustees Budget Balance Report, Aug., ]984 6L100 Salmis, Prof. 61100-1 Salarias, N -M`. 61101 Mamus, P"LWe 61110 .1. C.A. -primp J n, 61200-1 Circulation SysLem 61:'00-2 I{Pvelopos-Le:.terH. 61200-3 copy My, 61200-4 Microfilm Pupor 61200-5 Processing Supplius 61.2006 Otf.icc Supp Lies 61200K Minor Appnrutuv 61201 fcslyge 61105 Data Procossing Who L:mndrviClcaa,-g 61:'40 &1,i5ncnt 3cp. S Supp 61300 TetcpOw 61311 luwir.u. c. 6I"l.'0 C,cr Allow"," 61320-1 'L r2ve1 E-cpens.� 61330 Mcmbc rshipa 61340 L'tilAws 61350 Network Contract 61351 Service Contracts 61360 Building & '^Hund_; Page 3 Martha ➢t, DLI Oclor S�ptcmber 27, 1984 UUMETl11 JAPE iDND 't'0'P_V. B.4L. APPROVED 1.,224._,4 (MONT9) :AT9IMLir as S14,358Ar 5,916.90 $&,82' i 94 0 .M 6f 627.),1 5,114.2 ..917.80 WSW I 54,400.00 7,475.'1 111990.38 "7-,O b.' 26,100.00 1,407.44 ',291..77 '.3,8('8.23 1,700.00 1.,224.0- 1.,224._,4 475.96 )011.0(1 TM &(; 600.00 600.00 800.00 MORL 344.81 455.19 1,800.00 269.07 1,530.93 314.26 3,70(I.ml =4J.i[ 77-.66 2, .i,, 1-89.74 )Ot1.0U 43.4 129.1.1 570.69 4.34 3,300.Ot -.'_0.95 41L.,2 3„,}.78 248.35 2,000.01; 1 -..nn 301.00 L, 6°37 M 700.(10 3.J) 49.'.. 61, 84 A1. p0 ,...W&O 74.04 _4 . -. 70.5" 43.39 1,Won 37__89 -r>1, ,;. 3,7.7.79 393.87 1.200.00 160.00 '1,0610.00 11Y.00 '.I.IS 6"1."17 637.51 2b.01 ,,IitlU,IM ., ,..v. 6!;, 4 1,3`.-.. 629.90 ,IHC. 00 .1100.00 75. nn _1,0(10.00 „'41.12 3,.135.78 18,674.21. 1,735.78 00.00 500.00 4,000.00 474.1 945..25 4,054.75 4811.0(1 5,000.110 '-7(1.60 300.n 1,451.98 50.00 Board of 'Trusters Budget Balanco Report, Aug., 1984 BUDCB'TLD al., 4 K,rti:u M:rxwcl1. ;l ir.ctor Septrwber 27, 1984 f XPCNDCD 'UC'MAll w_.. N," !,PVML (MNTII) I_Xpii2:D1 T; R88 6L4_0 AndIt 830.00 II;%.1, 61450 PabLici[y/Programs 2,250.00 I:'". 64 107.75 2,08;.2; Aa.iI 61540 Ed. RanLia 200.00 201)al[) 61541 Microfilm 1,30,1.00 635.86 637.86 664.14 1fi.6:' 61542 Records/Cassettes 3,600.00 8.35 16.33 3,583.67 1,008.67 61543 Fi 1ms /1'iinstripc 1,000.0", 9Z Oo 1117.06 891.94 61543-1 .1/V Contract 3,()00.()0 3,000.00 61544 N,wspapers/Peri odic ils 4,700.00 91,75 3,166.96 1,533.04 1.1.00 6154-) 'diuding 1,000.00 7,000.00 61549 Boo1,c 43,200.00 ", 2? .91 4,7L6.18 38,481.82'-.753.95 61j49-1 Book Contrnct 1,4()0.()0 1,465.30 -65.30 61550 Furniture/Fixbn'e= -2-,_7 15 . M0 946.59 221%8.78 ___ 36.22 111.10 $331, 000.1 u) 11,1U.87 c!,0, 1312.5' $27(),800.48 General Report Martha Maxwell, Dircctot September, 19.96 MLA: Thank you for your support during my MLA presidency. 'I'hc PII.A members liked th, conference, the facility, and the city. Automation Study: Several board members attended the luncheon on Monday, OCLoler I"th where Dan Iddings discussed the survey. I am satisf _Lod with the approach taken by R.MG. Prior to thee consultant's return on December 3, task farces on bibliographic date and the circulation system will study specific need in functions, policies, and procedures. On Monday, .January 28, Rob McGee and Dan Iddings willpresent their findings to the board. Please keep that date free. It is apparent from some of the cost projections staged at the Review Committee meeting that the library will not be able to implement an on-line catalog unless additional funding is received. Because of the need to work with the task forces, I am delaying meetings of board com- mittees. oo-mittees. Reassessment: The University of Missouri -St. Louis is hosting a meeting on Monday. October 29 on the topic, "The Impact of Reassessment on local Taxing Units." It i.. a luncheon meeting beginning at 1.2:00 noon and the program format will bn_ a panel. discussion by a Robert Elsea, Executive Director, Cooperating School. District=, "tate Represc otative Wayne Goode, Chairman Sam .Tones of the Missouri rax Commission and ^lntalic Rullkoetter, Executive Director of the Missouri Municipal League. Any beard m=_rl,,r who wishes to attend should notify me by October 22. Network: The Program Evaluation and Goals Committee will be presenting recolm.a ndations at the Network Council meeting scheduled for Wednesday, October 24 at Riversi'e °ogional Library in Jackson. One continuing education activity to be recommended is an ALTA W?Li. for the network area trust, c. Public Access Computer: An organization of parents of gifted children has n�frred to `ond a public access computer for the children's department. The groi:p r.pretcnt Give was told that the library would determine policies and procedure:. regarding its use. Tho library agreed to compile a bibliography on th, subject of gifted children or work will: the network office in preparing a bibliography that would include Nae holding, of academic, school, and public LibrarLes of the network. Sh_].f list Microfilm ng Project.: Sandy Simmons and Peggy Jackson have compltted the shelflist microfilming project. Dan Iddings indicated the microfilm 1.isr could be helpful in the conversion of the shelfl.ist to machine readable tape. � hr CAPE CIRARDEAII PUBLIC LIBRARY BOARD OF 'i R11S'TEES Regular Meoting: Septeniucr 27, 1984 Attendance The Cape Girardeau Puhlic Libr:ery Board of Trustees met Thursday, Sept. 27, at 7 a.m. in the Hirsch Community ROOM of the Preseot were: President Mildred Vogelsang, Secretary Con She wn(od, Treasurer Hdl Lehman, Martha Dillard, Richard Hammood, Pince Soyer, and Larry Foote. Also present u:er- Martha Dla:n.'e11, Director, and Sum Frtora, Friends President_ Absent w re Cord Dombrowski and Nincy Bray. Minutes. Upon a motion by Hal Lehman and a second by Larry Foote, the minutes were Bills ,,pproved. In I:he future the library bookkeeper will submit the utility Approved bill for payment when received and list the bill on the bilis for approval for the information of the board. Richard Hammond moved, seconded by Vince Seyer, that the bills as listed be approved for payment. Motion carried. The Director's Progress and Service Report is as follows: Staff Ordinance people to People Delg Bk. prices Ili rsch Gift Bldg. & Grounds NLA Dan Iddings of RMG Consultants, Inc. willbe at the library October 1.5-16 to meet with the staff. The Children's Librarian is using a creative approach to services and programming. Martha Maxwell reported that the city Ordinance had been put in eve. Patrons who return materials after the subpoena has been received will. still have to appear in municipal court. The Director was asked to become a member of People to People Library and Information Science Delegation to China buL declined. Current information on book prices was distributed. Tho average price of a book in 1981 was $24.15. 'thr library his received a $7,000.00 gift From the Hirsch FonndatlOn for Lhu Children's Foreign Language Center. The Children's Librnriin is investi- gating the purchase of a computer and appropriate software. Build lnc, and Grounds Ch.-iirman, Richard Hammond, reported the Committee mo -t September _'5, at 7:15 at the library and discussed tbo outoniLion uc^_ds of the library and the consultant's schedule. The Director informed the board members there would he a lunuhcon a! Ramada Inn, Monday, Oct. 15, to meet the consultant. She urged board members to attend. She also reported she and stiff members would be making a cisTi L., Carterville, IL to observe the Shawnee System's autom<otion system. The MLA Conference will be held October 3-5 at Holiday lnn. The majority of board members will be attending thv sessions. Mildred Vogclsung will he i panel member at the trustees meeting. Board members were o.ncouri{;ed to cistl. the MLA exhibits in order to learn more about library automation. Nov. pleating The November board meeting will be held on Wednesday, Nov. 21 due to Thanks- giving. Adj. The meeting adjourned at 8:30 a.m. Respectfully submitted, Don Sherwood. Secretar" Board of Tree tees Report of September, 1984 State Aid_ Checking account balance Sept. 1, Checking account balance Sept. 30, Library Retirement Fund ------ Budget 1984-85 ---------- OPERATIONAL FUND Cash balance on hand Sept. 1, 1984- Sopt• tax receipt ------------------ Misc. Income_____ __________.__..__-_ State Aid ________-___-_____________ Gifts 6 Memorials ------------------ Interest on Gifts 5 Memorials Fund - Investment moLured ----------------- Interest on Investment ------------- Disbursements - Gifts 6 M.,morinis ------------------------ Disbursements - Operational --------------------- __.______ Inve�tmears___--____-___________________________._._______ Total Cash Balance on hand Sept. 30, 1.984------------------- Invested Capital ------------------------------------------- Total _________________.__-____-____Total Operational Fund Balance Sept. 30, 1984 BUILDING FUND -__— _ Cash ba Lance on hand Sept. L, 1984---------------�------ Interest on InVL'ltment__________________.-__________.__ L,estment matured ------------------------------------ Disbursements ------------------------- _________________________Disbursements______________.__________-- ------------- Investment ---------------------------- ____-______Investment__________________-_________-________-____Total Cash Balance on hand Sept. 30, 1984 ------------- Invested Capital .__________________________.-__-_-_-____ Total Building, Fund Balance Sept. 30, 1984 --- LIBRARY EQUIPMENT CONTRIBUTION FUND Cash balance on hand Sept. 1, 1984 Cash contributions------------------- InCerest on Investments------------ Lrvestment matured _________________. Martha Maxwell, OLrector October 25, 1984 05.82 ________________ 3,533.76 Disbursements ________________________________________________ Investocnt ---------------------------------------------------- Total ____________________-____-_____.__________Total CL -,,h balance on hand Sept. 30, 1984--------------------- Tovcstbd Capital ______.___-_-___________________._____._-____._____ '1'ot1l Library Equip. Contribution Fund Balance Sept. 30, 191a4 -- ?2,605.38 5,649.05 1.,078.52 -0- 3,000.00 -0- 30,000. no 0_30,000.00 468.66 6�,n01..61 40.29 23,933. 39 17,000.00 827.93 52,00.66 73 .9; I,ll.. ----- ,'5,1100.00 79,673.29 ----- 48,702.20 ----- _25,000.00 ----- 5,971..09 100,000_00 ----- 105,971.09 -- 1.0,644.05 _ _0_ - 111.69 -- 10,000.00 Pu,755.7/ 20,'100.0^ -- 755.74 -- 20,000.(30 .755 r4 Board of Trustees Statistical Report of Sept., 1984 BOOKS RECORDS Page 2 Marrba t4axwel t, Director October 25, 1.984 CIRCULATION DURING SEPT. MALTS JUVENILE. OUTREACH I -LOAN 79 'Total Circulation Sept., 1983: 15,315 Total Circulation 1983-84: 54,709 Pilm Showings - 31 k-Im Viewers - A - 624 C - ?,547 Filmstrip Viewers - 715 Meeting Room Booked - 17 PETTY CASH FUND Ba Lance. in cash bag Sept. 1., 1.984---------- RECEIPTS:---------------------------------- Copy Equipment ------------------ $ 305.40 Fines-----------------.---------- 756.99 Reimlursements------------------ 35.02 Lost books & mater:ials---------- 70.93 Non-resid;:nt cards-------------- 6.00 Transferred to City Hall in Sept. Balance in cash bag Sept. 30, 198 Balance in Disbursement Fund Sept. 1, 1984--- DISBURSEMENTS:------------------------------- Postage--------- 200.57 Materials & Supplies------------ 59.93 Reimbursements in Sept.---------------------- Baiance in Disbursement Fund Sept. 30, 1984 -- Total Circulation: 1;,725 Total Circulation 1984-8:5: 52,138 REFERENCE QUESTIONS - 1,916 GENEALOGY REQUESTS - 3 BORROWERS REGISl'ERED - 1-35 308.36 -- 1,Li,.34 $ 1.,078.52 404.18 $ 1,482.70 $ 1,482.711 -------------------. .------- -26.99 --------------------------- 260.50 $ 363.83 76.34 $ 287.49 $ 287.49 Yage 3 Board of Trustees Martha Maxvell., Director Budget Balance Report, BUDGETED EXPENDED TOTAL BAL. APPROVED (MONTH) EXPENDITURES 61.100 Salaries, Prof. $54,358.00 $3,944.60 $12,766.1.0 $41,591.90 61.100-1 Salaries, N -Prof. 66,627.00 4,476.18 16,403.98 50,223.02) 61101 Salaries, Ft -time 54,400.00 4,300.98 16,291.36 38,108.64 61110 F.1.C.A.-Unemp.ins. 26,104.00 979.52 3,271.29 22,828.'71 61.200-1 Circulation System 1,700.00 1,224.04 475.96 184.35 61.200-2 Envelopes -Letter H. 500.00 500.00 61200-3 Copy Paper 600.00 600.00 34.00 61200-4 Microfilm Paper 800.00 344.81 455.19 61200-5 Processing S.eppl.ies 1,800.00 314.26 583.33 1,216.67 V,7.71, 61200-6 Offtce Supplies 3,700.00 189.74 96740 2,732.60 63.95 61200-7 Minor Apparatus 700.00 4.34 133.45 566.55 55.92 6120[ Postage 3,840.00 248.24 672.46 3,127.54 '?94.30 61205 Data Processing 2,000.00 157.00 460.00 1,540.00 6121.0 Laundry/Cleaning 760.00 30.00 79.16 620.85 3.25 61.240 Equipment Rep. & Supp. 1,040.00 43.39 298.92 %01.08 6L300 Telephone 4,500.00 393.87 1,156.08 3,343.92 367.76 61.311 Insurance 3,200.00 1.60.00 3,040.00 155.00 61320 Car Allow Mme 700.00 26.01 88.40 611.60 _9.58 61320-1 Trncel Expense 5,000.00 629.50 694.]0 4.30>.no 42.00 61330 Mcmber,:b;ps 1,700.00 75.(70 75.00 1,625.00 61340 Utilities 22,000.00 3,600.17 6,925.95 i5,074.05 1,426.49 61350 Network Contract 500.00 500,1(1 61351 Service Contracts 5,000.00 480,(10 1,435.25 3,574.75 398.00 61360 Building & Grounds 5,000.00 50.00 3,598.42 1,401.98 325.87 Board of 'Trustees Budget Balance Report, Sept., 1984 Page 4 Murtha Maxwell, Director October 25, 1984 $331,000.00 $23,933.39 $84,063.91 $246,936.09 BUDGETED EXPENDED TOTAL BAL. APPROVED (MONTH) EXPENDITURES 61420 Audit 850.00 850.00 61450 Publicity/Programs 2,250.00 88.25 256.00 1,994.00 11.08 61540 Ed. Realia 200.00 200.00 61541 Microfilm 1,300.00 1.6.62 652.48 647.52 351.30 61542 Records/Cassettes 3,600.00 1,008.67 1,025.00 2,575.00 191..50 61543 Films -/Filmstrips 1,000.00 107.06 892.94 61543-1 A/V Contract 3,000.00 31000.00 61544 Newspapers/Periodicals 4,700.00 12.00 3,178.96 1,521.04 357.40 61545 Binding 1,000.00 11000.00 359.85 61549 Books 43,200.00 2,753.95 7,470.1.3 35,729.87 3,565.90 61549-1 Back Contract 1,400.00 1,465.30 -6,.30 61550 Furniture/Fixtures 2,715.00 111.10 2,269.88 47.5.12 113.60 $331,000.00 $23,933.39 $84,063.91 $246,936.09 CAPE GIRARDEAU PUBLIC LIBRARY BOARD OF TRtS'iFl,S Regular Meeting: October 25, 1984 The Cape Girardeau Public Library Bwrd of 'Trustees met 'Thursday, Oct. ._, .4ttealine, at 7:10 a.m, in the Hirsch Community Room of the library. Present were: Mildred Vogelsang, President; Donald Sherwood, Secretary; H:iL Lehman, 7ruosun_r; Richard Hammond, Larry Foote. Also present were Martha Marw,•il, Di_rcctor, and Sam Peters, Friends President. Abstat wore: MorUta Dillard, Vince :Soyer, Nancy Bray, :aid Cordell Dombrowski. Minutes, Upon a MOLion by Larry Foote, socondcd by tial Lehman, the minus -a ware Silly approved. Upon a motion by Larry Foote, seconded by Richard Il,,mmond, tar Approved bills submitted were approved for payment. Iticludcd was j2,o00. of LT, i,m. to be paid to RMC Consultants. 'iroctor's It was reported that there was a Leak in the roof. port It was reported that thert are two now peopLc on thr. staPt- The Director thanked hoard memb,rs for their supporL during the y,ar that whe was president of M.L.A. She said she wa:; pleased with thconsult. ret, Dan Iddings. Mrs. Vogelsang also comnentrd favorably un thi,. ;ho noted that she had assured the >.taff tht hoard supported the automation project. Richard Hammond stated that Lhc Building & (,rounds CumliiLfu, world have ;lutomaL Lou to look at the moue, committed for the comp,ter before putting a new rent on .'reject the library. A ballparl: figure on the complete automationtraject, r.i rculsr Cion, on-line catalog, I and R, aewSpttpor indening and �omu bo,Skcuping functions, including equipment, mare [apes and other processes needed to "clean" catalog, room rented, !I and start time, would ba The cost of a i,w roof would b, $25,000. ,,coming Lo a quote from Drury. Therefore, it might beloces:ary t tel the Li ry we ld only impienoot the circulation syst-li, IeuvTng oLher fueoLlous u�ttil I "I. The Director said ,, bud .r 'L—, '.n u'e.hi Luc. t. about cnnstrur ting a room to bona, the computer and hi:: I, Ply t. v, felt Li V,'l n._ qa..c rust would be cheaper than the -est uLde offir, li �asl tin^ 11,L11 Lite con- sultant will be in D�cembar lad at LhaL LtOTT li .ttv ii,. ."1 pl n"s far till location. The final u,etiuy will nc in .ILuu>ry. Sam Peter, ,,k,d about Clio dote for I, n, ti ,mom i c. LJ.,' Dir, ct ,I ..aid sou thought it would be some time u, 1 , IL. Yetwotk The Network hoard mei O,'Lobrr I'll '..cr r„ ,wtng n,*. kMI'T. _, maintain its relatieut,l,ip w1Lh Lbs iIIL , ,Ily. The Coordinator auneuueud Thai. Llta m iwotk wcu?d lia ,n,rc:t t FF Cepa; front A.L.A. and would place the rt-aoYT L. r oII .ie o:. i, li, supplying tapes to RFVS since til, -er1< 70", I,n'th.I t .,c'1 vtict.d _, L'.tock with KFVS Lo sec if the, were sL11i i, ,j I 11,11.. Doo U rwood ; n I vat.al ho would check with the statiou. MINUTES - page 2 Resp,, Lfuily IIDMILLed, Una Sherwood, Sucm Cary Also, the agreement wLLh the network to spend Cnu first ;'SC7, Erma the network in payment for refcreice-�ivices he n u-. crnnh'd because the network is rot requesting ref, _rcu -_ wsistaa e as mend as it onr_e did. The network has achieved a fill rate second only to the Northeast System, cape Girardeau Public Libr:lry hos fnrwardcd 400 request thus r'ast )Tai'. Yz eseota ticn Richard Hammond presented Martha Maxwell with a mini Lane cedar chesL Which was one of CLL' center piocea at thn M.L.A. banquet. Ooimuuulty The Oommunit'y Rel ! tons report ine.Lndd rcndiug a letter f -o a .h, Amorican lclutioils Library Association stating that P;a Liu.Isl L'ibr'ary W ek. will bo obscrvcd April 14-20, 1985. The theme will be "A Nation of Bonders." 'i'..cre will be a pati nal phut, coolest. The C0mffiLtee else Ls planning Lo itavo an Open [lousy when LIV computer is in operation. Friends Thar, wets oo report from Friends. ALTA hoard mnmbesu were m gcd to notify Lhe Miri,LoI v wLI I_a joil ALTA. 0omm. dates ^!o couuaittco m,ctfag dire; wort de Lermined. frust", For L1, Leu tl, Pa"'I tion pmsrnlbt tion, Mi .d l'egc -I'll, ,pokd Education about colmnunity awareness Ind alerted the board to tl,e C t Inew postage stem "A Nation of Readers" is available. Adjournment The meeting Idjaurned n 8:10 a.m. Resp,, Lfuily IIDMILLed, Una Sherwood, Sucm Cary General Report Martha Maxwell, Director October, 1984. Enclosure: Phase read the Taxpayer Research liiaLLtute of Missouri Resaarch Report, "Taxpayers Guide to Property Reassessment and 'ra'z Rite Rnllbaeks," which will be discussed at the board meeting. Employees: 'Tanya 8ibsun, a Central High School student, has been employed to work LO h.urs per week througlcout the school year, with Fast Missouri Action Ageny paying $2.�1 and the library c,84 of her Saliry. AC present, she in prores,^:Tog gift paper- backs. Fri ends: The Friends Board has noL mut :tncr. April_ Friends abje: t1 col rhi8° should be de.Lermiaed. Volunteers: A faithful voluatccr who lies coutriburad more th>n L00 huui o' ILviec is Marge Haman. Retirement Plan: Bankers Lifc has Submi-Led .a revised poItcy I,Iis. pian is funded by an annual contribution by the Cape Girardeau Public Librm'y Toa,. c Trusto.a and a 3 per cent deduction from parL1 c ipan is sol,iIV. Curr_:it pa rt ic`pm, i is number three; one retired employee receives benefits. Hal Lehman, chat nnan of the Budget and Personnel Committee will. presont a report at the Novcmher r,:o_.t iug. CHILDREN'S DEPT., Margo Jackson The big event in the Children's DcpL. this month was NationaL (h idcn.:'z, Bo lx ;leek, November 12-18. Thcre were special events planned for the week. Tuesday was Book Character Day and the enLirc staft dressed ac various characters from favorite children's books. Television crcmera crews and newspaper Ih ,g rappers came to Lake photos and do news repelLs. Wednesday was an After --School Movie. Tree tickets wore available at 'Ju= Chiidreu's desk, which entitled the bearer to a free bag of popcorn, Tn,re wore av, r 40 vhildren and psronts enjoying a puppet animated version of HANSEL .AND GRELI{L. Thursdiy night was the regularly scbaduled Night Owl Film night, with classic comvd" filmy being shown for the entire family;. Friday was National library Day--Lhe ent ce staff wore. haLtons I�onur int nl i_ng andhs libraries. Several children made hadges 11 wanr, as Lhcy had m, buLLons. On SatnLdav, the Humana Society of Soul he asL 4li! -on i nroug4t -, rel i kr tune aad gave a workshop ou net sel cueotlon and re_ This wi 6 ,Ls before Christmas in order to inform people Lhfid,aig cf peiti .e; gilt„ h nrnpnr me tl.ad et sclecttoo. There were many tour' given; CupL- (In 1L.a lsn F.ciwol mnght ban .d. nL,;, :end a parents group from School fo.r she inuag T.:ars. Tnfonu:J. Lour:'. wrr _ ,n ii group'- of interesLed peopic asked. Spc-iul booklists were prepared for Chit dr ;nok f a<s for thi - - Young fLii,d z ears, Children's Book C13-sr_s, Pct _Fools, �.nd n ,lpuinl ac Li vi -v bookteL tilled with puzles based on books. Board of Trustees Report of October, 1984 State Aid Checking acct ant balaaee Oct. 1, 1981, ------- Checking account balance Oct. 31, 1984 - Library Retirement Budget 15 OPERATIONAL FWD Cash balance on hand Oct. 1, 1984 Oct. tax rek eipte;__--_._______________________._-__-__ Misc. Income _________________ StateAid_______ ______._ ___-__-_-________________.___ Cilis & Memorial-------------------------------------- Interest on Gifts 5 Memorials Fund------------------ Invv"Mm at matured____________ ______________________ lnterest on luvestment ----------------- ___.__-_ ______ Dis'oursemcnts - ci�t� & Memorials--------------- Disburscment-, - Operational ------------------- In"Itments________________ Total Cash Balance on hand Oct. 31., 1984 ------------ Invested Capitol ----------------------------- ..-____-- Total. Operational. Fund Balancu Oct. J1, 1984 --- BUILDING FUND Gash balance on hand Oct. 1, 1984 -- tuterest on Inv, sttncnt___________________-___---_____ Investment matured____________________ _____._._--- _..-_ Martha Maxwel t, Direct -r November 21, 1984 3,533.76 4,44?..?6 49. E.0 331,000.0(1 ________.._-- ,i 8-17 03 __ » ,293.1 '( 170-i0 --------- --- _0_ ____._________ 133.u8 _____.______._ S2,On8 .00 ____--__-__ 559.99 104,00).46 ---------- — _ 125.98 -._----------- 22,127.75 3i,000.no ___-__-_-__ _ 46,1 48.7s 3000. 00 -_ —.. -------- -------------- 81,748.-11 Disbursements -------------------- .____________________.__----_-._ ILrvsetmcnt--------------------------------- -- - ---__ Total Cash Balance on hand Oct. 31, 1984 Invested C.pital ------------------------- Buildi.ug Fund Batnncc- Oct 31, 198-,- --- - ---- --- 97'.09 _.. 1,1.2.,_.9' 100,00C.00 107.094.01. 89i .92 iC,000.00 — 6,705.09 1115 ," �L07 LIBRARY E UI.PMENT CONTRIBUTLONUN FD Caeh bnlancu on hand Oct. 1, 198"--- Cush cont,ibutions____________________.--___._-_--__--__-_-_--__-_______-__-- -C Interest on Invostmcata___-___-._ 171.94 Investment matured-------------------- ------------ 0,0110.00 1),917.68 Disbursvm,.ais------------------------ _n_ I nve s tmcnt--------------------------- 20,000.00 'Total. Cash balance on hand Oct. 31, 1984 ------------------------------------ 927.68 Ilrvasted Capital -------------------- .___---- . ----- -------------------------- 20,000.00 Total Library Equip. Contribution Fund Balance Oct. 31, 1934 20,947.68 Board of Trustees Statistical Report of October, 1984 Page 2 Martha Maswcli, Dirccror November 'I, 1984 G.RCULATION DIIRIN(; OCTA ADULTS JUVENILE OU KE.'GIB I -LOAN BOOKS 8,350 RECOitDS 296 PERIOD]. CALS __ _ --___, '.U4 ____-- __.__ _ _ —__— PICTDRES --_.-_— BmmPII,`i$ __.__ - _- 16mmFIISIS — _35 __ PUPPETS T19Y5 -.-_ _..-.. __._..I _-.----- _________. - CA-____. SSE—TTES EQUIPMENT L09____ _ _ DEP. COLLA _-.- 90 REV. COLL. Total CircuLrtion Oct., 1983: 16,046 Total Circulation 1983-84: 70,755 Film Showiags - 100 Film Viewer:; - A - 478 C - 3,400 filmstrip Vicwurs - 2,524 Meeting Room Booked - 35 PETTY CASH FOND Total Circulation: 1,,,383 Total Circulation 1984-85: 68,5_1 RIiPL'RENCE QUESTIONS - 1, ',)5 GENEALOGY RLQUES'TS - A BORROWERS REG LSEEKED - 167 s zas a<mn.:a:;tt+•.Ax aux,: � r Balance in cash bag Oct. 1, 1984 ------- '- RECEIPTS:----------------------------------- Copy _________________._---_________Copy Equipment------------------ 5 '.81.x0 Fines--------------------------- 756.98 Rcimbursemcnts-------- ...-___-_--- . I8.l1. Lost books 6 materials---------- 94.7" Non-resident cards------------- I?.00 Transferred to City HalI in Oct. ---- '---" Balance in cash hag------- Tai.xxxxaxi Balance in Disbursement- Fund OcL. 1, 198/ --- DISBURSEMENTS:________ ________________.____-_ Postag--------------------------- 1.03.17 Materials 5 Snpplics--------- 287.71 Reimbursements in------------ BaLance in Disbursement Fund OcL. 31, L984 -- I 170. 10 984-- 1,170.10 396. A 9 1,366.69 --J 334.73 ?0.19 $ 31.4.54 404.19 .' 1,566.69 76.34 390.88 314.54 Board of Trussocs Budget Balance Report, October, 1984 Page 3 Murtha Maxwell, Director November 21, 1984 BUDGETED EXPENDED ^_`OTAL BAL. APPROVED (MONTU) F.XPEND:TURF.E 6L100 Salaries, Pro'. $54, 358.;i0 $3,944.60 $16,2111.70 537,647.30 61.100-1 Salaries, N -Prof. 66,627.(10 4,476.19 "'0,880.16 41..746.84 61101 ."•Mar 1.,•s, Pt -tide 54,400.00 4,076.62 20,367.98 34 ,o32.0: 61110 F. 1. C. A.-Unemp. las. 26,100.00 906.81 4,170.10 21,9)1.90 61700-1 Circulation System 1,700.00 184.35 1,408.39 °91.61 612011-2 Envelopes-Let-,erH. 500.00 500.0!) 376.95 6120,,-3 Capt Paper 600.00 34.00 34.00 566.00 61.290-4 MicrofiLm Paper 800,00 344.81 455.19 61200-5 L'rocessiug Supplies 1,800.00 347.74 931.07 868.93 61200-6 Office Supplies 3,700.00 63.95 19031.35 2,668.65 791.66 61200-7 Minor Appuratns 700.(10 71.92 189.37 ',10.63 2.50 61201 Postage 3,800.00 204.20 1176.66 2,9')3.34 101.54 6 120 5 Dntu Processing 2,000.00 135.00 595.00 1,403.00 61210 Ltvmdry/CLeeni"g 700.00 3.23 82.41 617.59 31.57 61240 Equipment Rep. 5 Supp. 1,00'11.00 C9d 11;__08 E3.38 61300 Telephone ,:00.00 36),16 16 504.34 6131i lnsutance 3,200.011 i'55.00 3LS.Or) 2,885.((1 61"70 Car Allowance 7(70.00 :'9.5.4 11'.98 ,8).02 38 h'. 61320-i Travel Expense 'U00. 00 42.00 736.10 4,261.90 3i7.17 61330 Mcntberships L,I()().00 75.00 1.0'5.04) '25.00 61340 Utilities 22,000.00 1,426.49 8,35E 54 13,h47.16 1,484.86 613.50 Network Contc-tct 500.00 500.00 61351 Service Contracts 51000.00 398.00 1,823,25 3,176.75 429.25 61360 Building & Grounds 51000.00 325.87 3,923.89 1,076.iL 256.18 Board of 'lrustaes Budget Balaacc Report, October, 1984 B1I1)CEPED EXPEND'-[) (MONTH) 61420 Audit 850.00 61450 Pub I Lcity/Programs 2,250.10 11.08 61540 Ed. Reall: ^--00.00 61541 Microfilm 1,300.00 351.30 61541. Records/Cassettes 3,600.00 191.50 61543 Fil..3/Fiimstr'ips 1,000.00 152.64 6L543-1 A/V Contract 3,000.00 ) 61544 Newspapers/Periodicals 4,700.00 357.40 61545 Biadiug 1,000.00 �. 359.85 61549 Books 43,200.00 3,565.90 61549-1 Book Contract 1,400.00 61550 Furniture/FlxCures 2,7i5.00 141'.00 $391,000.00 4='., L7 JS M:u'Lba Ma�.wu!{, D1rccCOY tiavcmbcr ;''I, ]984 IDT \L 6U, APPROVED EXPLND ITVRFB 850.10 267.08 1,'382.92 47.47 100.00 1,003.73 29.2? 87.52 1,216.50 2,3'13.50 53.89 107.06 891.9[. 152.64 3,(),) If. ) 3,536.36 1,167.64 359.85 640.1 �. 11,036.03 32,161,57 1,810.67 1,465.30 -o'i.50 _-2,403.28 311.7. 141'.00 5106,191.66 9224,808.34 CAPE GIRARDEAU PUBLIC LIBRARY BOARD OF IR05TEES Regular Meeting: Nov. 21, 1934 Attendance The Cape Girardeau Public Library Board of Trustees met Wednesday, Nos mber 2i, 1984, in the Hirscb Community Room of r,hu library. Present were: Mildred Vogelsang, Nancy Bray, Don Sherwood, Larry Foote, 'Hut Lehman, iirtiia Dillard, Vince Seyer. Also pre✓:enL were Martha Mexweli, Director, and Snm Peters, Friends President. Bourd/membors absent wort, Cord DembriF+kl .erd Richard HaMet oad. Minutes, Upon a motion by Vince Sever, and s second by Matth:) Dillard, f.he minutes were Bilis approved. Upon a motion by Bs). Lehman and a second by Nancy Bray, the bjlls 1pproved presented were approved for payment. 9irector's To her comments about the general reports mailed to board members, the Report Director noted that Marge llamas, who has voLun[eered over 100 bourn, of clericai work, has received a letter of commendation and was taken to lunch. i2eassessm._nt The Taxpayers Research InsrS.tute of Missouri Rcseurh Report, "Taxi ycrs Budget Guide to Property Reassessment and Tax Rollbacks," was -,viewed. Thi library will have a rollback in 1959, and, in light of Lhe less th=n 2% anticipated increase for the budget this your, the library may have to cri essential services. The board was reminded of the termination of the Merchant ^.nd i Manufacture's tax - county co,mcissiourr:, ire to establish n county br.:n„ I replacement; however, the nut oocc determined, will 1) a poremicut omaunc. Visa to rotor. the public of the library's plight was addressed. East Mo. The library his received .me employee through a prop,,am of the i,st ".Lr 'sari Comry.Action Community Action Agency. 'Phe Library pays $.84 of th,, minimum wage ''n,urly rate. AntOmation The purpose of the December 3rd visit of tho amLomatlon coi-ulttror was revicwe.d. Also an engineer from 5L. Lents is chocbing the= HVA ejslvci capabilities to meet automation regnirem,nr,. Network Current activities of commU Leos of Lhc network were noted. Comment- A letter from State Librariai, O'Halloran discus=iug gwtlifyieg for LSCA funde cations for remodelling an arca of the aequisi Lions/outreach workmem fur computer MSL room was not encouraging. Budget 6 Hal Lehman, chairman, Ls to review Lherevised policy at. the Bankers Lifc Personnel Retirement plan and make a rec ammendation nt December meeting. ConmunLty Don Sherwood suggested a joint meeting with tho Friends Board fcr Lho Relations purpose_ of gettinp to know the hoard membere; .and to discuss Programs and (a) Joint public support of the library. By consensus, the board agreed on Need ey, Meeting with December 17, at 7:15 p.m. in the Hirsrh Community Roo,._. Sam Peters will Friends contact Friends Board members. (b)FrLeads A current, ltst of Friends wan I,qa, Led. List MINUTES - page 2 (c)Photo- A proposal for the library aid as another group, possibly the Friends, to graphy sponsor a photography contest promoting the theme o;. "A f.'ation of Readers" Contest was presented to the board. Don Sherwood moved, with a second by Mnrtlia Dillard, that the library board approve partic-ipation io the ALA Photogr.vphy Contest. Motion passed. Friends Pres,idcnt Petuts indicated that the group might be willing to be a co-sponsor. By consensus, the board established Thursday, December 2001, far the n(�cember meeting, determined that no board committers would meet in December, and t'ie library would close December 24 at L noon and December 31 at 12 noon. Trustee education centered o.t the Mo. Texpnyers report. There being no further business, the library board meeting was adjourned. L2espcctf uI ly submittal, Don Shrwood, Secretary General Report Martha Maxwell, Director November, 1984 Kiosks: Councilman Hilty called to discuss a topic about which he had heard at a national meeting, that is the popularity of library kiosks f.n major shopping malls. The success of library kiosks in West Virginia's smaller comi and future branches for Cape Girardeau Public Library were discussed. SuiHours: Three suggestions urging consideration of Sunday afternoon tours wero received this past month. This service cannot be implemented at the present time due to the lack of sufficient funds. Recommended is board consideration of Sunday Hours, possible 1-5 p.m., from October 1 until. April 30, after the new circulation system is installed. Several factors would impact cost: i a. Complete or partial services provided, i.e. refera•nce b. programming C. utilities d. added hours vs reduction of hours currently open on Friday or another day e. number and level of expertise of employees required Insurance: A copy of a letter from Markel Services, file. is attached. Since then the library has received a February 15, 1985 cancellation notice on the public officials liability. The initial cost of the insurance was $540.; if the replacement company is selected, the total cost until the expiration date would be. approximately $735. The deductible listed is $1,000. Bill Kiehne investigated possible coverage for CGPL. The required information for bids has been submitted. The City Attorney is investigating the options for the city and is to provide the library with evaluations. The American Library Association has a libraries Errors and Omissions Policy that protects both the board and staff. The plan has do deductibles and is available at an annual premium rate of $500. The underwriter for A.L.A. is the Croat Southwesbzrn Fire Insurance Co. Calls were made to Kirke -Van Orsdel Insurance Service,, Inc., plan ad- ministrator, and A.L.A. Both assured me that Creat Southwest is not 'iaithdrawin}; its ALA plan. Current information has been requested; however both ALA and the representa- tive of Orsdel indicated that the brochure the library has now is basically up -m -date. Network: Two staff members attended a public ralations workshop spoarored by the network. Reports were that it was geared for smaller libraries. The network office has compiled a Large Print holdings list. Gift: Mrs. Groves has given the library $5,000. to augment the genealogy collection. Her daughter, Mrs. Mills suggested that the fund, be used only for materials. Audit: The Library has yet to receive the annual audit report. Section 105.145 Missouri Statutes requires all political subdivis loos to file an and it report, done by a CPA, with the State Auditor within 6 months after .Tune 30th. Auromo.tion Study: The staff has less than a. month to file reports on automation require- ments with the consultant. Please murk your 1985 calendar, January 28, Consultant Report. Czneial Report, Page 2 Chamber of Commerce: The library director has been elected to the Cape Girardeau Chamber of Commerce Board of Directors. Friends Board Coffee: Monday, December 17, at 7:15 p.m, in the Hirsch Community Room. Please attend this important meeting. The Friends president has provided a membership list. A letter to Friends from the Cape Girardeau Pohl. is Library Board of Trustees will be mailed next week. _Gift and Memorial Poli: In the last few months, the staff has had to spend a con- silerable amount of time in finding appropriate memorial 'books costing, no more than the $10. to $15. donated. Therefore, the staff is recommending for consideration t.h:- following gift policy. k GIFT POLICY Gift and memorials received by Cape Girardeau Public Library make a lasting and useful tribute of value to the community. The Cape. Girar- deau Public Library gratefully accepts gifts of all sizes with the understanding they meet the standards set forth in the library book and materials selection policies. Monetary gifts to be used for materials are especially welcomed. Patrons may suggest it specific title or subject area for which the money is to be spent, provided the gift is in the amount of $20.00 or more. Smaller gifts will be added to the gift fund account and spent as the library sees fit. In the case of memorials or gifts in honor of someone, an engraved card acknowledging the gift will be sent to the family or individual as requested. Computer Books: Mason Emerson, president of the Heartland Users Group, is planning to issue a letter and press releases challenging other organizations to match or better his organization's gifts of computer books to the public library. CHILDREN'S DEPT., Margo Jackson Girl Scout troop#141 visited the library on November 26. The girls toured the entire library, then worked with genealogy books to find the meatiiti'jof their first and last names for their Heritage Badge. Christmas Craft workshops were offered to pre-schoolers then 6th grades this year. Attendance: Preschoolers -45, 1st & 2nd grades -25, 3rd & 4th grades-.ancelled due. to SHOW, 5th & 6th grades -6. The pre-schoolers made tree ornaments, the 1st & '22nd graders made napkin rings, and the 5th & 6th graders made Scandinavian women heart baskets. The annual Christmas Puppet show was Wednesday, December 12. The staff of the. Children's Dept. presented "Henry Duck's. Christmas." After the play, Santa Claws (Mr. Vince Soyer) visited with the children. Over 90 children, ages 2-10, as well as over 30 pereats attended. Chaffee Head -Start visited on Thursday, Dec. 13. Half of the 40 children and their teachers watched a film, "Morris's Disappearing Bag," while the other half. toured. After the film the groups switched places. Board of Trustees Martha Maxwe Ll, Director Report of November, 1984 December 20, 1984 State Aid 4 OPERATIONAL FUND Checking account balance Nov. 1, 1984-------------------------------------$ 3,443.76 Checking account balance Nov. 30, 1984------------------------------------ 745.99 Library Retirement Fund-------------------------------------------------- 49.60 Budget 1984 -85------------------------------------------------------------ 331,000.00 BUILDING FUND Cash balance on hand Nov. 1, 1984 ------------------------------------------ 6,302.09 Interest on Investment --------------------------- _------------------------- 805.)6 Investment matured ------------------------------------------------------ __ 100, 000.On 107,007.15 Disbursements________________ ----------------------------------- 21000.00 Investment -------------------------------------------- .------------------ ._-. 1061000.00 Total Cash Balance on hand Nov. 30, 1984---------------- ------ 992,85 - Invested Capital__________________________________________________________ 106,000.00 Total Building Fund Balance Nov. 30, 1984--------- ---- 105,007.15 LIBRARY EQUIPMENT CONTRIBUTION FUND Cash balance on hand Nov. 1., 1984------------------------------------------ 92/,GF Cash contributions-------------------------------------------------------- _0_ Interest on Investments----------------------------- ---------------------- '60.76 Investment motored-------------------------------------------------------- 10,000.00 21, 085.44 Disbursements ----------------------------------------- .--_____-_______-_- Investment________________________.___________-_______-___-________-_____ 14,000.00 Total Cash Balance on hand Nov. 30, 1984------------------------ 7,085.44 Invested Capital ________________________________________________ 14,000.00 ---.__ Total Library Equip. Contribution Fund Balance Nov. 30, 1984-------------- 21,088.44 4 OPERATIONAL FUND Cash balance on hand Nov. 1, 1984----------------------------------------- 46,748.73 Nov. tax receipts ---------------------------------------------------------- 24,960-71 Misc. Income_____________________________________________ -------------------------------------------------------------- 1;064.32 StateAid ----------------------------------------------------------------- 6,095.00 Cifts& Memorials________--------------------------------------------------------- 1.40.40 Interest on Gifts & Memorl,ils Fund----------------------------------------- 41.55 Investment matured -------------------------------------------------------- 31 1 000.0() Tnterest on Investment____________________________________________________ 2616.19 114,316.90 Disbursements - Gifts & Memorials------------------------ ------ 0"„78 Disbursements- - Operational --------------------------------------------- 19,651.57 Investment--------------------------------------------------------------- 78,00(). 00 Total Cash Balance on hand Nova 30, 1984---------------------------------- __ 16 — ,63__6.55 InvestedCapital_________________________ ----------------------------------------------------------- 78,(100.)0 Total. Operational Fund Balance Nova 30, 1984--------- ------------ 94,636.55 BUILDING FUND Cash balance on hand Nov. 1, 1984 ------------------------------------------ 6,302.09 Interest on Investment --------------------------- _------------------------- 805.)6 Investment matured ------------------------------------------------------ __ 100, 000.On 107,007.15 Disbursements________________ ----------------------------------- 21000.00 Investment -------------------------------------------- .------------------ ._-. 1061000.00 Total Cash Balance on hand Nov. 30, 1984---------------- ------ 992,85 - Invested Capital__________________________________________________________ 106,000.00 Total Building Fund Balance Nov. 30, 1984--------- ---- 105,007.15 LIBRARY EQUIPMENT CONTRIBUTION FUND Cash balance on hand Nov. 1., 1984------------------------------------------ 92/,GF Cash contributions-------------------------------------------------------- _0_ Interest on Investments----------------------------- ---------------------- '60.76 Investment motored-------------------------------------------------------- 10,000.00 21, 085.44 Disbursements ----------------------------------------- .--_____-_______-_- Investment________________________.___________-_______-___-________-_____ 14,000.00 Total Cash Balance on hand Nov. 30, 1984------------------------ 7,085.44 Invested Capital ________________________________________________ 14,000.00 ---.__ Total Library Equip. Contribution Fund Balance Nov. 30, 1984-------------- 21,088.44 Board of Trustees Statistical Report of November, 1984. Pa 2 cu Martha Maxwell, Director December 20, 7984 CIRCULATION DURING NOV. ADULTS SUVENIIF. 253 Total Circulation Nov., 1983: 15,492 Total Circulation 1983-84: 86,247 Film Showings - 121 Film Viewers - A - 1,263 C - 3,277 Filmstrip Viewers - 650 Meeting Room Booked - 36 OUTREACH T -LOAN Total Circulation: 14,945 Total Circulation 1.984-85: 83,466 REFERENCE QUESTIONS - 1,8('2 GENEALOGY REQUFSTS - 4 BORROWERS REGISTERED - 242 PETTY CASH FUND_ Balance in eas bag Nov. 1, 1.984 ------------------------------------------------ $ 396.59 RECEIPTS: ----------------------------------------------------------------------- 1,200.44 Copy Equipment-----------------$ 213.55 Fines-----.--------------------- 737.94 Reimbursements----------------- 68.25 Lost books & materials------- 78.70 Non-resident cards------------- 7.00 SEMO Library Network---------- 95.00 Transferred to City Hall in Nov -------------------- $ 1,159.32 Balance in cash bag Nov. 30, 1984----------------- 437.71 $ 1,597.03 1,597.03 xax�xxx+x,: Balance in Disbursement Fund Nov. 1, 1984 --------------- 20.19 DISBURSEMENTS:----------------------------------------------------------------- 313.39 Postage--- ------------ 267.82 Materials & Supplies---------- 45.57 Reimbursements in Nov ----------------------------- 355.52 Balance in Disbursement Fund Nov. 30, 1984-------- 62.32 )93.20 $ 213,20 Board of Trustees Budget Balance Report, November, 1984 P,ge 3 Martha MarwelL, Dir_ctor December 20, 1984 61200-1 Circulation System 1,700.00 BUDGETED EXPENDED TOTAL. BAL. APPROVED 61200-2 Envelopes-Letterll. (MONTH) EXPENDITURES 376.95 61100 Salaries, Prof. $54.358.00 $3,944.60 $20,655.30 $33,702.70 61100-1 Salaries, N -Prof. 66,627.00 4,476118 25,356.34 41,270.66 Microfilm Paper 61101 Salaries, Pt -time 54,400.00 4,01.1.52 24,379.50 30,020.50 61110 F.I.C.A. Unemp.Ins. 26,100.00 902.25 5,080.35 21,019.65 61200-1 Circulation System 1,700.00 1,408.39 291.61 61200-2 Envelopes-Letterll. 500.00 376.95 376.95 173.05 61200-3 Copy Paper 600.00 34.00 566.00 61200-4 Microfilm Paper 800.00 344.81. 455.19 61200-5 Processing Supplies 1,800.00 931.07 868.93 61200-6 Office Supplies 3,700.00 191.66 1,223.01 7,476.99 149.51 61200-7 Minor Apparatus 700.00 2.50 191..87 508.13 7.31 61201 Postage 3,800.00 1.01.54 978.20 2,821.80 410.29 61205 Data Processing 2,000.00 122.00 717.00 11283.00 61210 Laundry/Cleaning 700.00 31.55 113.96 586.(14 25.80 61240 Equipment Rep. S Supp. 11000.00 43.38 342.30 657.70 102.44 61300 Telephone 4,500.00 404.34 11928.18 2,571..82 420.15 61311 Insurance 3,200.00 315.00 2,885.00 61.320 Car Allowance 700.00 38.45 156.43 543.57 76.46 61320-1 Travel Expense 5,000.00 317.17 1,053.27 3,946.73 90.08 61330 Memberships 1,100.00 225.00 300.00 800.00 355.00 61340 Utilities 22,000.00 1,484.86 9,837.30 1.2,162.70 1,406.65 61350 Network Contract 500.00 500.00 61351 Service Contracts 5,000.00 429.25 2,252.50 2,747.50 352.00. 61360 Building & Grounds 5,000.00 256.18 4,180.07 819.93 334.8F Board of Trustees Budget Balance Report, November, 1984 61420 Audit 61450 Publicity/Programs 61540 Ed. Realia 61541 Microfilm 61542 Records/Cassettes 61543 Films/Filmstrips 61543-1 A/V Contract 61544 Newspapers/Periodicals 61545 Binding 61549 Books 61549-1 Book Contract 61550 Furniture/Fixtures Page 4 Martha Maxwell, Director December 20, 1984 BUDGETED EXPENDED 'TOTAL BAL. APPROVED (MONTH) EXPENDITURES 850.00 850.00 2,250.00 47.47 314.55 1,935.45 82.24 200.00 200.00 128.14 1,300.00 87.52 1,091.30 208.70 3,600.00 53.89 1,270.39 2,329.61 207.35 1,000.00 152.64 259.70 740.30 3,000.00 3,000.00 4,700.00 3,536.36 1,363.64 79.50 1,000.00 359.85 640.15 43,200.00 1,810.67 12,846.70 30,353.30 5,084.71 1,400.00 1,465.30 -65.30 2,715.00 140.00 2,543.28 171.72 $331,000.00 $19,651.57 $125,843.23 $205,156.77 CAPE GIRARDEAU PUBLIC LIBRARY BOARD OF TRUSTEES Regular Meeting: December 20, 1984 Attendance: The Cape Girardeau Public Library Board of Trustees met 'Thursday, December 20, Network The natworlc office has issued a printed catalog of large print tit !.es uv.:ilible in participating libraries. A magnifier accompanies Cha catalog. Public The Director distributed information about the A.L.A. plan and discussed Officials Ins. alternatives. Volunteers Volunteers during 1984 were sent notes of appreciation. Community In the absence of Don Sherwood, Chairman of the Community Relations Cormaitt_e, Relations the Director presented a resolution of appreciation to Judith A. Crow, retiring librarian -reporter of the Southeast Missourian. Upon a motion by Vincu Seycr, with a second by Richard liammond, the board adopted the resolutioc. (Resola- tion attached to minutes.) Bldg.&Grid.,. Continued roof leaks were discussed. Comty.Relat.- The coffee for the CGPL Friends Board was discussed. The Friends :;card has Friends approved underwriting the cash awards in the "A Nation of Reader" Photography Contest. The group will also pay one-half of the costs of the staff recog- nition event. Sallie Owen willedit a Friends Newsletter to be published in February. A copy of the Friends membership list was distributed. Memorials & Upon a motion by Larry Foote, with a second by Richard llammond, the board Gifts Policy approved the following Memorials and Other Gilts Policy: (attacbad) There being no further business, the library board meutiug was adjourned. Martha Maxwell, Recorder 1984 at 7 a.m. in the Hirsch Community Room of the library. Present were: Nancy Bray, Martha Dillard, Larry Foote, Vince Seyer and Richard Hammond. Also present was Martha Maxwell, Director. Absent were: Cordrll Dombrowski, Ila] Lehman, Mildred Vogelsang, Don Sherwood. Minutes Vice-president Nancy Bray called the meeting to order. Upon a motion by Approved Larry Foote, with a second by Richard Hallmond, the menutes were aprr,v�d. Bills The Director reported that the RMC Consultants payment was not listed on the Approved November list of bills submitted for approval due to all overeigl...; a cneck was issued. Upon a motion by Vince Seycr, with a second by Mardm Dillard, the bills presented were approved for p,rymeat. Director's In her comments on the general reports mailed to trustees, she noted Chit Report Children's Librarian, Margo Jackson, had developed a number of good programs. A child who had visited with Santa Claus Scyer reported to her mother, "He's the real one." The budget outlook for 1985 is poor. The anticipated roilbaok will impact services as well as collection development. Automation Two staff committees are addressing major area, .f concern in sutomstfug tLo library. Reports must be filed with the cmtsultanta by early January. Network The natworlc office has issued a printed catalog of large print tit !.es uv.:ilible in participating libraries. A magnifier accompanies Cha catalog. Public The Director distributed information about the A.L.A. plan and discussed Officials Ins. alternatives. Volunteers Volunteers during 1984 were sent notes of appreciation. Community In the absence of Don Sherwood, Chairman of the Community Relations Cormaitt_e, Relations the Director presented a resolution of appreciation to Judith A. Crow, retiring librarian -reporter of the Southeast Missourian. Upon a motion by Vincu Seycr, with a second by Richard liammond, the board adopted the resolutioc. (Resola- tion attached to minutes.) Bldg.&Grid.,. Continued roof leaks were discussed. Comty.Relat.- The coffee for the CGPL Friends Board was discussed. The Friends :;card has Friends approved underwriting the cash awards in the "A Nation of Reader" Photography Contest. The group will also pay one-half of the costs of the staff recog- nition event. Sallie Owen willedit a Friends Newsletter to be published in February. A copy of the Friends membership list was distributed. Memorials & Upon a motion by Larry Foote, with a second by Richard llammond, the board Gifts Policy approved the following Memorials and Other Gilts Policy: (attacbad) There being no further business, the library board meutiug was adjourned. Martha Maxwell, Recorder CAPE GIRARDEAU PUBLIC LIBRARY GIFT POLICY Gift and memorials- received by Cape Girardeau Public Library mike a lasting and useful tribute of value to the community. The Cape Girardeau Public Library gratefully accepts gifts of all sizes with the understanding they meet the standards set forth in the library book and materials selection policies. Monetary gifts to be used for materials are especially welcomed. Patrons may suggest a specific title or subject area for whicli. the money is to be spent, provided the gift is in the amount of $20.00 or more. Smaller gifts will be added to the gift fund account: and spent as the library sees fit. In the case of memorials or gifts in honor of someone, an engraved card adknowledging the gift will be sent to the family or individuai. as requested. Adopted By: Board of Trustees December 20, 1984 RESOLUTION OF APPREC1Ar10H to JUDITH A. CROW from Tho Cape Girardeau Puhiic Mbtary Board of 'frustecs and St afi BE IF RESOLVED, upon the occasion of tN retirement of Juli''Ih A- Cr. as librarian and reporter for the SouthurnL Misae>arinn. the Cap, Gir,Iriea,- Public Library Board of Trustees and Stiifl rrcoRnize leer outsr.fnding rc:ord of community leadership and service. WHEREAS, Judith A, Crow has u m,ro,, m ganizations and on community boards and coneuiU'' , and his given t','. utizcus an awat:nes.' of cultural and el,catl�,u11 opport.mlt„-, 'A WHEREAS, JUd�tll A. Crow, with her hnowlod,,o Of tbo (at,Y of. trap, Girardaeu and southeast Msar:ourt, has provided invaluable u,i. t.uua !u 'ix n.' stafI of the PublIC Library, and '`iERP.AS, Judith A. Crow his alcrt,A Lhc :!uff 1_0 oppnr^r .111 it' Lr I":rtcr ecrve the divers, eiinntelu of Cupv cirvrd,stu Public Library: RE IT RFSOLVED, that the Cape Girard«m Pu6f IC Llbr:pry 11onrd ,[ 'I'n:.-_ecu and St.)II wiSh to extend sincere thanks :md do, 1, approci, T. 'mac JudIII, A. Cro" for the :'.e rvice< she his give, co the C:,p'. G,t I-"' I Pn:,II,. Lil.ruT, Bo.,rd of TrtsLCes, staff, and BE ST FURMEP RESOLVED, that this Rcaolntioo lu oo"O'' mb nppo iov o[ Judich A. Crow be presouted to hat and a copy pl-teed ,,, Ib.,: p", "(ni records of the C:,{>, C+rardesu Pub iic: i.ibcary thi tweuti+%h d y of i),'„ uc , 19Ysy. Dwrif SLc!cwood, ;;cm Cary Board of Trustees Martha Maxwell, Director Report of December, 1984 January 24, 1985 State Aid Checking account balance Dec. 1, 1984------------------------------------$ 745.99 Checking account balance Der_. 31, 1984---------------------------------- 745.10 Library Retirement Fund------------------- ------- 157.80 Budget1984_85_______________________________________________ ------------------------------------------------------------ 331,(100.00 OPERATIONAL (:ash balance on hand Dec. 1, 1984----------------------------------------- 1.6,636.55 Dec. tax receipts------------------------------------- ---- 1.73,694.45 ?lisc. Income ----------------------------------- -----------__--_ 1,05.10 StateAid____ _______________________ ____________-_---__-_-_____ -0- Gifts & Memorials--------------------------------------------------------- 5,512.70 Interest on Gifts & Memorials Fund------------------------ 24.10 Investment matured_______________________________________________________ 76,000.00 Interest on Investment-------------------------------------- 577.18 275,497.08 Disbursements - Gifts & Memorials-------------------------------------- 76.14 Disbursements - Operational.------------------------------------------ 26,542.46 Investments____________________________________________________________ 205,000.00 Total. Cash Balance on hand Dec. 31, 1984--- -------------------- 43,878.48 Invested Capital ---------------------------------------------- .._---------- 205,000.00 Total Operational Fund Balance Dec. 31, 1984----------------------------- 248,878.48 BUILDING FUND Cash balance on hand Dec. 1, 1.984— ------ --- -992.85 Interest on Investment--------------------- -------------------- 795.29 Investment matured -------------------------------------------------------- 106,000.00 105,802.44 Disbursements______________________ __-______-__-_____________ 2,000.00 Investments ------------------------------------------------------------ 104,000.00 'total Cash Balance on hand Dec. 31., 1984--------------------------------- -197.55 Invested Capital --------------------------------------------------------- 104000_00 Total Building Fund Balance Dec. 31, 1984 --- 103,802.44 LIBRARY DqUIPMU CONTRIBUTION FUND Cash balance on hand Dec. 1, 1984-------------- --------------- 7,088.44 Cash contributions---------------------------------------------------- ___.._ _0_ Interest on Investments---- ----- 109.79 Investment matured -------- ._.----------------------- ---------------------- 14,000.00 1i,198.23 Disbursements_----------------------------------------------------------- -G- Investment --------------------------------------------------------------- 0_Investment________________--__-------__-_________---____---_____-.-_____- 2!,"00.00 Total Cash Balance on hand Dec. 31, 1984- ------------ L98.23 Invested Capital___________________________________________________ _____ 21,000.00 'L'ocal Library Equip. Contribution Fund Bnlancc Dec. 31, :1984------------- 21,198.23 Board of Trustees. Statistical Report of December, 1984 CIRCULATION DURING DEC. Page 2 Martha Maxwell, Director January 24, 1984 ADULTS JUVENILE OUTREACH I-LCAN Total Circulation Dec., 1983: 11,493 Total Circulation 1983-84: 97,740 Film Showings - 142 Film Viewers - A - 912 C - 3,895 Filmstrip Viewers - 1,045 Meeting Room Booked - 26 Total Circulation: 11,473 Total Circulation L984-85: 94,939 REFERENCE QUESTIONS - 1,944 GENEALOGY REQUEST'S - 1 BORROWERS REGISTERED - 159 x����xna rt-txt:naz���,tz PETTY CASH FUND Balance in cash bag Dec. 1, 1984 - ---------------.----------c 437.71 RECEIPTS:--------------------------------------------------------------------------1 Copy Equipment--------------$ 226.80 Fines----------------------- 707.02 Reimbursements-------------- 27.64 Lost books & materials------ 75.80 Non-resident cards---------- 13,00 Transferred to City gall in Dec .---------------$ 1,052.10 Balance in cash bag Dec. 31, 1984-------------- 435.87 $ $ 1,487.97 1,487.97 Balaice in Disbursement Fund Dec. 1., 1984----------------------------------------- 62.32 DISBURSEMENTS:--------------------------------------------.----------------------.--- 331..35 Postage --------------------- $ 173.51 Materials & Supplies-------- 1577.84 Reimbursements in Dec.------------------------- $ 493.03 Balance in Disbursement Fund Dec. 31, 1984---- 224.00 $ 269.03 $ Z69.03 Board of Trustees Budget Balance Report, December, '.984 Page 3 Martha Maxwell, Director January 24, 1985 61200-1 Circulation System 1,700.00 BUDGETED EXPENDED 1'0'I'AL BAL. APPROVED 291.61 61200-2 (MONTil) EXPENDITURES 61100 Salaries, Prof. $54,358.00 $3,944.60 $24,599.90 $29,758.10 61100-1 Salaries, N -Prof. 66,627.00 4,476.18 29,832.52 36,794.4, 61101 Salaries, Pt -time 54,400.00 4,082.92 28,462.42 25,937.58 61110 F.I.C.A.-Unemp.Ins. 26,100.00 4,558.25 9,638.60 16,4111..40 61200-1 Circulation System 1,700.00 1,408.39 291.61 61200-2 Envelopes-LetterH. 500.00 376.95 123.05 61200-3 Copy Paper 600.00 34.00 566.00 125.90 61200-4 Microfilm Paper 800.00 344.81 455.L9 61200-5 Processing Supplies 1,800.00 931.07 863.93 61200-6 Office Supplies 3,700.00 149.51 1,372.52 2,327.48 333.16 61200-7 Minor Apparatus 700.00 7.31 1.99.18 ';00.82 13.75 61201 Postage 3,800.00 410.29 1,388.49 2,411.51. 61205 Data Processing 2,000.00 168.00 885.04 1,115.00 61210 Laundry/Cleaning 700.00 25.80 139.76 560.24 47.72 61240 Equipment Rep. & Supp. 1,000.00 1.02.44 444.74 555.26 62.75 61300 Telephone 4,500.00 420.15 .,348.33 2,151.67 344.13 61311 Insurance 3,200.00 3iS.00 2,81x5.00 61320 Car Allowance 700.00 76.46 232.89 467.11 26.18 61320-1 Travel Expense 5,000.00 90.03 1,149.35 3.856.65 61330 Memberships 1,100.00 355.00 655.00 445.00 61340 Utilities 22,000.00 1,406.65 11,243.94 10,756.05 1,775.32 61350 Network Contract 500.00 500.00 61351 Sorvice Contracts 5,000.00 352.00 2,604.50 2,395.50 61360 Building & Grounds 5,000.00 334.88 4,514.95 485.05 Board of Trustees Budget Balance Report, December, 1984 61420 Audit 61450 Publicity/Programs 61540 Ed. Reali.a 61541 Microfilm 61542 Records/Cassettes 61543 Films/Fi.imstrips 61543-1 A/V Contract 61544 Newspapers/Periodicals 61545 Binding 61549 Books 61549-1 BOO, CCntraCt 61550 Furnitcre/Fixtures Page 4 Martha Maxwell, Director Sanuarr 24, 1985 BUDGETED EXPENDED TOTAL BA'., APPROVED (MONTH) EXPENDITURES 850.00 850.00 21250.00 82.24 396.79 1,853.21 9.95 200.00 128.14 128.14 71.86 71.00 1,300.00 1,091.30 208.70 3,600.00 207.35 1,477.74 2,t22.'-'6 6.91 11000.00 259.70 740.30 284.00 3,000.00 3,000.00 4,700.00 79.50 3,615.86 1,084.14 93.50 1,000.00 359.85 640.15 43,200.00 5,084.71 17,931.41 25,268.59 2,821.69 1,400.00 1,465.30 -65.30 2,715.00 2,543.28 171.72 °331,000.00 $26,542.46 $192,385.69 $178,614.31 General Report Martha Maxwell, Director December, 1984 Enclosed are the minutes of board committees. The board will vote on recommendations made by each committee. Network: For your information, a copy of the letter received from the network director is enclosed. Automation: Consultant's schedule, Jan. 28, 1985. 8:30 - 9:30 Meet with Director 9:30 - 12 Meet with Review Comittee 12 - 1:30 Lunch with persons selected by Project Administrator (PLEASE NOTIFY DIRECTOR IF YOU WISH TO ATTEND LUNCH) 1:30 - 4 Meet with officers as determined by Project Administrator (Library Director) to discuss recommendations for automation, opportunities for raising funds to finance system:, •.nd services, and procurement procedures to be followed. PLEASE NOTIFY DIRECTOR IF YOU CANNOT ATTEND. If a majority of the board is convening for the purpose of hearing the report, it will be necessary for the Director to post a noticeand inform the media in accordr eco with the "Sunshine Law." At the February regular meeting, the board will consider the option of proceeding with Phase 1I, that is: Assist in the evaluation of proposals recaived from vendors and direct the Evaluation Team through the review process... Contract negotiations, ..essist GGPL with acceptance listing and evaluation of the systemb and services as they are installed and brought online. Board -Friends Sponsored Photography Contest: 1. News releases and posters dispatched. 2. Contest announced on library Breakfast Shoe: presentation. 3. Announcement was made at Photography Workshop sponsored by the library. 4. Announcement of winners will be Sunday, April. 14, 1985 at 2:30 p.m. Yet to be determined: judges Employee Recognition Event: Employees have suggested Saturday, March 2. Place and time are yet to be determined. 'ibe Community Relations Committee will be rep, rting on this matter. Maternity Leave: Jill Gordon is taking light works maternity leav,, using accumulated sick leave and some vacation time. Martha Maxwell will work refer,aco nn Monday evoningg— CHILDREN'S DEPT., Margo Jackson Activities for Christmas break were offurcd December 15-28. On December 26th the feature length film, "Alice in Wonderland" showed to an audience of 18, ..-.nd on Dec. 27th, "Jack and the Beanstalk" was seen by 25. A special storytime was offered on December 28th, tales from folklore was read and 1 told one story in Signing Exact English, a manual language for the deaf. While no hearing impaired children were present, the 10 children there enjoyed it immensely. General Report, page 2 "Spring House Cleaning" was done a bit early to takee advantage of the slow period in early January. The entire Children's Dept. has been re -arranged to allow for growth and better use of materials. Upcoming 1 rograms include a dog training session given by the Southeast Missouri Kennel Club and the resumption of storytime for pre-schoolcrs in February. Special activities for National Library Week are being planned, this includes participation in the 5th Annual National Balloon Launch on April 15th. OUTREACH, 'rwyila James On January 3, the Outreach Department presented a program for the Retired Federal Employees' scheduled meeting at the Nutrition Center. The program consisted of the reading of poetry and a brief summary of the services available through the Outreach Department. There was a total of 56 people in attendance.