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HomeMy WebLinkAboutUntitledCAPE. GIRARDEAU PUBLIC LIBRARY BOARD OF TRUSTEES Board Meeting: Thursday, January 31". 2013 r) 7 am Cape Girardeau Public Library, Cape Girardeau. MO ATTENDANCE Present: Joan Slaughter, Sheryl Smith, Jeff Long, Stan Irwin, Ed Thompson, John McGowan. Also present: Director Betty Martin, Linda Bailiff. Absent: Kevin Greaser, Angel Hillman. Absent w/prosy: Fran Austin MINUTES The November minutes were reviewed. Ed made a motion to approve, Jeff seconded the motion. Motion passed. BILLS The bills were presented via email on January 23`" for approval. ('Ihe regular meeting date of the 4" Thursday was changed to one week later because of a scheduling conflict). Bills were approved via email and submitted to the City for payment prior to this meeting. PRESIDENT'S President Sheryl Smith thanked the Board members who brought Christmas REPORT goodies to the staff. DIRECTOR'S Director Martin passed around two sign-up sheets: one for a Board representative REPORT to attend the Feb. Friends Board Meeting and one to volunteer for the Spring Book BETTY MARTIN Sale March 1-3. 2011/2012 Library Audit: 'Ihe audit was included in the Board packets. Betty noted page 5, the MDA Financial highlights and invited questions from the Board. Any further questions or comments may be emailed to Betty. MPLD Meeting on December 6'" & 7°i, MI 2: Topics included: "fax Levy Campaigns, where Betty talked about our experience; Human Resources 101, changes from MLNC to Amigos, the State Library update, Betty gave an update on the Public Library Standards, updates from MORENET, MOBILIS about the ILS consortium, the State Library and the MPLD attorney on retainer. Construction Project During the most recent snowstorm, there were three concrete stops in the parking lot that were damaged by the plow. Also, a closure on one of the front doors keeps breaking. Betty called Kiefner for pricing and was quoted a total of $ 3,880.00 to fix both the stops and the door. the Board agreed to this expenditure and had suggestions for protecting the concrete stops in the future. New Duties: As of January 1, 2013, Betty is serving as the President of the Southeast Council on Philanthropy and Chair for the Missouri Library Association's Communities of Interest. Responsibilities for the latter include helping Communities of Interest form and navigate through the association. Staff Development Day will be held on March 22 and the library will be closed. Betty has written a grant to help offset the costs of the morning session which will be a "Communicating with Impact' module lead by a certified trainer. If the grant is approved, the library will pay $475 and the grant will fund $1425. In the BYLAWS & POLICIES FRIENDS ADJOURNMENT NEXT MEETING afternoon, two law enforcement officers from SEMO will provide a safety training course called ALICE, which will address violent intruders and what to do in these types of emergencies. Summer Intern: High school librarian Sara Kiplinger wilt be interning this summer to tultill a library degree requirement. Library Advocacy Day: Betty will attend on February 5'" in Jefferson City and has scheduled visits with Senator Wallingford and Rep. Swann. While there, Betty will also attend a meeting of directors of medium sized libraries and on the 6°i will travel to Columbia for a meeting of the Public Library Standards committee. Insurance for Volunteers: We do not currently have Employment Practices Liability coverage. Pricing is $884/year for $100.000 coverage; $1194 lot $250,000, etc. After some discussion. Betty was asked to check the Listserve and see if other libraries carry this type of insurance coverage. In another matter, a woman fell in the parking lot and broke her arm and wants the library to pay for medical expenses. The insurance company is currently investigating. New Online Calendar: Plymouth Rocket is our new vendor for the online calendar of events and meeting room scheduling. 'Phe cost is about $975/year. Betty showed the calendar to the Board and they offered a variety of suggestions as to how it could be improved. American Library Association Conference: Fhe conference will be held in Chicago .lune 27 -July I st. Betty will write a grant to help cover the cost of approximately $1847. 11'approved, the library would pay about $461.00. John made a motion to approve this expenditure, Stan seconded the motion. Motion passed. Volunteer Policy (background checks): Betty is investigating background checks for teens and C'PL is also looking into it. Director's Evaluation: The evaluation was distributed to each Board member for their recommendation. Completed forms should be returned to Kevin Greaser at the nest meeting. 2013 Friends Officers: President. Diane Jamieson: Vice President, Ann Milano; Secretary/Treasurer, Mary McClary. 2013 Friends approved grants is attached. Book Sale will be held March 1-3" please volunteer to help. John made a motion to adjourn the meeting, seconded by Ed. The motion passed and the meeting adjourned at 8:04 am. Thursday. February 28th. 2013 fa) lam Cape Girardeau Public Library Recorder— Linda Bailiff CAPE GIRARDEAU PUBLIC LIBRARY BOARD OF TRUSTEES Board Meeting: Thursday. February 28'1, 2013 a) 7 am Cape Girardeau Public Library. Cape Girardeau, MO ATTENDANCE Present: Joan Slaughter, Sheryl Smith, Jell Long, Stan Irwin, Ed Thompson, John McGowan, Kevin Greaser, Angel Hillman, Fran Austin. Also present: Director Betty Martin, Linda Bailiff. MINUTES The January minutes were reviewed. Ed made a motion to approve, Angel seconded the motion. Motion passed. BILLS The bills were presented for approval. Kevin made a motion to approve payment of the bills, John seconded the motion. Motion passed. PRESIDENT'S President Sheryl Smith encouraged Board members to volunteer Ior the upcoming REPORT book sale, March 1-3`d. DIRECTOR'S Mental Health First Aid: Five staff members attended an all day workshop that REPORT was put on by the Missouri Department of Mental I Icalth. I he State Library used BETTY MARTIN federal grant money to offer library staff the opportunity to attend. Fopics discussed were signs and symptoms of depression, anxiety disorders, psychosis and substance use disorders. An action plan was suggested for each type of episode. Project Needs: Replaced two motors for the automatic entry doors with better units. The holes lett behind will be patched soon. Also replaced three concrete stop blocks in the parking lot. The intercom system for the drive-through will also be replaced. Spent $2200 to purchase 50 licenses for Windows 8 and Office 2013 — the library computers were several generations behind. Will also spend $1000 for a mobile application for our website. Staff Development Day: Director Martin submitted a grant request for $1425 and it was approved. The library will pay $475. The workbooks alone cost $50 each, so this grant is appreciated. The library will be closed on March 22" liar Staff Development Day. Library Advocacy Day: Director Martin attended this event on Feb 5". The Governor has recommended steady funding for State Aid ($.50/capita), stable funding for REAL (funds databases and connectivity for libraries) and also recommended $800,000 Athletic and Entertainment tax money. "Facts about Missouri Public Libraries -2012" was distributed. Betty visited with Senator Wallingford and Rep. Swann. The evening reception was sparsely attended. There are 57 lieshman representatives this year. Practices Liability Coverage (for volunteers/staff): Director Martin reported what other libraries purchase Nine libraries said they carry $1 million, two had $2 million and one library had $500.000 in coverage. The library's quoted price is $1769 Ior $1 million. Jel7'made a motion to buy the additional insurance for $1 million in coverage, seconded by Kevin. Motion passed. BYLAWS & POLICIES BUDGET & PERSONNEL FRIENDS ADJOURNMENT Insurance Claim: A patron tripped in the parking lot in January and has tiled a claim with library's insurance carrier, Liberty Mutual. As of this date, the patron has hired a lawyer and has not given a statement. Policy Review: Some libraries review a policy at every meeting. Would this be helpful' The Board suggested letting the Bylaws and Policy Committee review policies first. Director evaluations were given to Committee Chair. Kevin Greaser. Book Sale will be held March 1-3" — please volunteer to help. Stan made a motion to adjourn the meeting, seconded by Kevin. The motion passed and the meeting adjourned at 8:05 am. NEXT MEETING Thursday, March ''8th,'_013 w, 7am Cape Girardeau Public Library Recorder— Linda Bailiff CAPE GIRARDEAU PUBLIC LIBRARY BOARD OF TRUSTEES Board Meeting: Thursday. March 28". 2013 wi 7 am Cape Girardeau Public Library, Cape Girardeau. MO ATTENDANCE Present: Joan Slaughter. Sheryl Smith, Jeff Long, Stan Irwin, Ed Thompson, John McGowan, Bevin Greaser. Also present: Director Betty Martin, Linda Bailiff. Absent with prosy: Fran Austin: Absent Angel Hillman MINUTES The February minutes were reviewed. John made a motion to approve, Ed seconded the motion. Motion passed. BILLS The bills were presented for approval. John made a motion to approve payment of the bills, Stan seconded the motion. Motion passed. ('RESIDENT'S President Sheryl Smith reminded board members of National Library Week. April REPORT 14-20'h. National Library Worker's Day is April 10h. DIRECTOR'S E Rate: 'I he library's phone lines are now considered a "business" and will REPORT reduce our current discounted F. -rate by $81 /month. BETTY MARTIN Project Needs: Working to fix the drive up window microphone, concrete block in the parking lot and adding a mobile application to our website. Staff Development Day: Staff Development Day was held March 22nd and 21 staff members (out of 23) attended. Communicating With Impact was presented in the morning and the afternoon training was led by the SEMO DPS. Kenny Mayberry presented the program ALICE — Alert, Lockdown, Infirm, Counter and Evacuate in case of an armed intruder. Some staff expressed that this was one of the best staff development days we've had. Employment Practices Liability Insurance: I he insurance company requires the library to have an Anti -Discrimination and Anti -Harassment policy in place. Attached is a sample of a policy for the Board to adopt until the next Bylaws Committee meeting. John made a motion to approve the temporary policy, seconded by Jeff. Motion passed. Holiday closings for 2013/2014: A list of holiday closings was presented to the Board for review. Kevin made a motion to approve the list, seconded by Ed. Motion passed. June 27'" Board Meeting Change: Betty will be out of town and would like to move the meeting to June 19'. 2013. it was decided to hold off on making a decision until the Mav meeting. Board Retreat: The retreat will be held at Chateau Girardeau (main entrance) on Thursday, April 25'h. The Board meeting will be held at 4pm followed by dinner at Spm. Jeff Long will conduct a brief tour of the Chateau at approximately 5:45, and then the Board Retreat will begin with the year in review, followed by discussion of 2 webinars. A list of potential webinar topics was distributed. The two topics of interest were: "Quick. Cheap and Decent Strategic Planning' and "Evolving Public Libraries for the 21" Century and Beyond". Board members will watch the webinars before the retreat. Legislative Update: The House has passed along the Governor's recommendations for state aid and REAL appropriations which keep them at the same level as this year. The Federal LSTA money is $200.000 less this year. Slip and fall insurance claim: While the claim is still pending awaiting all medical bills, the insurance company feels because there is a no fault payment option on our policy, they will pav the medical bills only. The library rales will not increase because of this claim. The claimant has hired an attorney. Part-time User Services position: Veteran staff member Deb Richardson will retire in May. An ad was placed in the SE Missourian for a replacement. ALA Grant: The grant to offset ALA attendance was denied. Overdrive - The Next Generation: The Board watched a quick video on the ease of checking out downloadable books - Coming Soon! BUDGET & Kevin made a motion to go into closed session to discuss a personnel matter PERSONNEL per RSMO 610.021(3). Stan seconded the motion. Motion carried. Betty and Linda left the room at 7:55 am and returned at 8:10 am. Minutes were taken. BYLAWS & 'Ihe Bylaws and Policies Committee will meet April 11'" at 7:30am in Belly's POLICIES office. Policies for discussion: Internet. collection development, harassment, and children at work. Betty will send the Committee recommended changes. FRIENDS Concierge desk: A meeting was held with the current concierges and two new volunteers had an orientation. The Friends are planning a "thank you" event for volunteers in the Fall. National Library Week: The Friends will purchase water and snacks for patrons during the week and will give the staff gift certificates on Tuesday. April 16"i in celebration of National Library Worker's Day. ADJOURNMENT Ed made a motion to adjourn the meeting, seconded by Jeff. The motion passed and the meeting adjourned at 8:20 am. NEXT MEETING Board Retreat: Thursday, April 25th. 2013 fJ_) 4pm Chateau Girardeau, Cape Girardeau Recorder - Linda Bailiff CAPE GIRARDEAU PUBLIC LIBRARY BOARD OF TRUSTEES Board Meeting and Retreat: Thursday. April 25th. 2013 fa) 5pm Chateau Girardeau. Cape Girardeau. MO ATTENDANCE Present: Joan Slaughter. Sheryl Smith, Jeff Long, Angel I Tillman. John McGowan, Library News: Jackson Public Library will be closing/merging with Riverside Regional. There is a new Director at Riverside and Betty plans to meet with him. The Secretary of State has eliminated I3 positions from the State Library as of July 1", 2013, this was done without any input from librarians or the State Librarian. Three of" the top librarians in the state will meet with the Secretary of State on Monday. Financial consequences for the Cape Library have not been determined. Employment Practices Liability Insurance: Our current Director's and Officers Policy does include Employment Practices insurance. The cost vs. Kevin Greaser and Fran Austin. Also present: Director Betty Martin. Linda Bailiff. Absent: Ed Thompson and Stan Irwin Friend's members Diane Jamieson, Cherie Henson & and Ann Milam along with C'GPL Adult Services Coordinator Paula Fetherston and Youth Services Coordinator Sharon Anderson joined the meeting at 5pm. MINUTES The March minutes were reviewed. Staff member Deb "Richardson' should be Deb "Robinson". With this correction, Kevin made a motion to approve, John seconded the motion. Motion passed. BILLS The bills were presented for approval. Kevin made a motion to approve payment of the bills, .loan seconded the motion. Motion passed. PRESIDENT'S President Sheryl Smith reported on an April 15`h meeting with Betty Martin, Linda REPORT Bailiff, Kevin Greaser and a local business owner. The business owner wanted to know the process by which the library buys their paper products. When the process was explained the business owner left a price sheet of their products. DIRECTOR'S New Mobile Site: " Bookm}ne" the catalog application does not work on all REPORT mobile devices. To make it easier for those patrons, a "load full site" link has BETTY MARTIN been added that will direct the patron to the catalog. Project Needs: A new microphone has been installed at the drive -up window. The concrete work in the parking lot has been completed. 'Phe Mobile Site has been completed. A flat screen behind the Adult Services desk is being considered at a cost of approximately $1500. Library Publicity: KF V S televised the Food for Fines project and the new Health Neighborhood during National Library Week. Southeast Hospital advertising included the I lealth Neighborhood at the library. Chamber of Commerce online newsletter advertised the library in their Chamber Member Spotlight. Library News: Jackson Public Library will be closing/merging with Riverside Regional. There is a new Director at Riverside and Betty plans to meet with him. The Secretary of State has eliminated I3 positions from the State Library as of July 1", 2013, this was done without any input from librarians or the State Librarian. Three of" the top librarians in the state will meet with the Secretary of State on Monday. Financial consequences for the Cape Library have not been determined. Employment Practices Liability Insurance: Our current Director's and Officers Policy does include Employment Practices insurance. The cost vs. benefit, however, is not acceptable. Our insurance agent has been researching an alternative and has found a plan with a more expanded Employment Practices coverage and also includes the Director's and Officer's coverage. We will get the combined insurance coverage for $1692 annually, which is $425 more than the old D & O policy. Essentially, we will get $1 million coverage per incident, with a $1.000 deductible liar the Employment Practices and a separate $1 million f -or the Director's and Officer's policy, with a $1,000 deductible. BOARD RETREAT Sharon Anderson, Youth Services Coordinator and Paula Fetherston. Adult Services Coordinator presented their year in review reports. Materials Grant: The State Library has issued a grant opportunity for $11.000 for materials to enhance Summer Reading Club programs. Betty has applied for this grant. Food for Fines: During National Library Week 388 food items were collected for the local FISH food pantry. BYLAWS & The Bylaws and Policies Committee met on April 11 m to discuss four policies: POLICIES Anti -Harassment, revision to the Internet Ilse Policy, Collection Policy and Children in the Workplace Policy. The Anti -Harassment and Children in the Workplace policies will go back to the Committee for revisions. 'Phe Materials Selection and Internet Use policies, with revisions discussed, was adopted. .teff made a motion to adopt these policies, seconded by Fran. Motion passed. l'he Board meeting was suspended at 5:03 with the arrival of food. The meeting resumed at 5:45pm. There will be a Bylaws & Policies meeting on Monday. May 20"' at 7am in Beny's office. BUDGET & 1 here will be a Budget & Personnel meeting on Tuesday, May 21" at Spm in PERSONNEL Betty's office. FRIENDS '1 he Friends will be hosting the second annual Family Pun Night for kindergartners and their parents on Friday, May 101h at the library. 'there are now 14 Concierge volunteers. 'Phe Friends are planning a'Thank You" event for volunteers in September. The Friends donated goodies for the patrons during National Library Week and also purchased a cake and gift cards for library staff. ADJOURNMENT Jeff made a motion to adjourn the meeting, seconded by Angel. The motion passed and the meeting adjourned at 5:55 pm. .Teff Lone gave a brief tour of the Chateau Girardeau and the Board Retreat commenced at 6:30pm. BOARD RETREAT Sharon Anderson, Youth Services Coordinator and Paula Fetherston. Adult Services Coordinator presented their year in review reports. Webinars were discussed by board members including `Evolving in the 21" Century" and "Quick. Cheap and Decent Strategic Planning'. The first talked about competing with Bames & Noble bookstores, physical vs. virtual libraries, destination libraries, and specific collection neighborhoods. Libraries are changing in scope to include things like passport/visa applications, healthcare checkups and vaccinations, resume writing and job hunting and pod cast broadcasting. The second talked about focusing on the community, not the library when planning. One suggestion is for board members and staff to pick 5 people and ask them 5 specific questions about the library. That information could be used to make relevant decisions about the services the library should provide. As the discussion evolved, it was determined that the library needs a full/part time marketing representative. A Friends' member spoke up and said the Friends could consider paying for the new position. the Board Retreat ended at B:OOpm. NEXT MEETING Thursday. May 23"', 2013 !d! 7am Cape Girardeau Public Library Recorder— Linda Bailiff CAPE GIRARDEAU PUBLIC LIBRARY BOARD OF TRUSTEES Board Meeting: 'Ihursday. May 23rd, 2013 ii}) 7 am Cape Girardeau Public Library, Cape Girardeau, MO ATTENDANCE Present: Joan Slaughter, Sheryl Smith. Jeff Long, Angel Hillman, John McGowan. Fran Austin, Ed Thompson, Stan Irwin. Also present Director Betty Martin. Linda Bailiff. Absent: Kevin Greaser w/proxy MINUTES The April minutes were reviewed. Ed Thompson was listed as being absent at the April meeting, but he did attend. With this correction, Joan made a motion to approve the minutes, seconded by Ed. Motion passed. BILLS The bills were presented for approval. John made a motion to approve payment of the bills, Angel seconded the motion. Motion passed. PRESIDENT'S President Sheryl Smith presented the Slate of Officers for 2013-2014 as follows: REPORT President: Jeff Long Vice -President: Kevin Greaser Secretary: Angel Hillman Treasurer: Joan Slaughter John made a motion to accept the Slate of Officers, seconded by Ed. Motion passed. DIRECTOR'S Reappointments: Fran Austin, Kevin Greaser and Angel Hillman agreed to serve REPORT another tent on the Board of Trustees. BETTY MARTIN DVD Theft: A man was caught by camera surveillance stealing DVDs and removing the security tags. A police report was filed and the thief has been identified and is already injail on otter charges. Betty will try to send a letter to him to ban him from the property. Project Needs: Working to replace the security gates and replacing/adding 3 digital sign boards. The sign boards are being purchased from a local company. HD Media Systems. the board suggested bringing the security gate quote to the neat meeting for review. A&E Tax Money: The Athletic and Entertainment tax money has been distributed to public libraries. Legislature lowered the Governor's recommendation from $800.000 to $100,000. Cape Library received $507. Youth Services will use this money to purchase Playaway Views. Also, the library was approved for an $11.000 summer materials grant, which has been divided between Youth Services and Adult Services. Circulation of these items will be tracked for the final grant report. State Library News: On April 3r°. librarians met with Sec. Kander and his Chief of Staff, but were unable to persuade them to keep the 10 staff members that are to be laid off. In May, the Secretary of -State's Library Council met with 20 library community members. Members asked direct, probing questions. Kander and Rakov insist they have found ways to streamline tasks at the State Library to offer more grants to libraries. The money lar the grant funded positions that have been cut will be used for a very expensive homework help database that no library wants or has asked for. The Secretary's Council made a motion to strongly recommend that money not be spent on that database. Staff News Pan -tinter Deb Robertson has retired.-Con_va Green has been hired and is working out very well. Summer Program Booklets are available offering programs for all ages. "Mark Twain' will be here Friday, May 31" to kick off the summer reading clubs. The Scholastic Book Sale is currently being held in the Youth Services Dept. Proceeds benefit the summer reading clubs. Strategic Plan: In preparation for a new strategic plan, the board discussed the possibility of developing a list of questions to ask users and non-users of the library to ascertain what additional benefits the library could offer and to detemtine if the current evening hours are beneficial. A committee could then select and tine tune the questions. Selecting a viable marketing candidate from a SEMI) class was also discussed. The Friends are considering funding a marketing staff person for the library. The Friends and members of the Read to Succeed program are working to continue the program this summer. in hopes that the parents will be included as their own child's tutor. ADJOURNMENT Ed made a motion to adjourn the meeting, seconded by Fran. The motion passed and the meeting adjourned at 8:15 am. NEXT MEETING Thursday. July 25?, 2013 !in 7ant (or Aug 22nd) Cape Girardeau Public Library Recorder— Linda Bailiff World Wide Big Read: Four Corners of 1he SkY is the title of the Big Read and can be downloaded for free at M01,I6 2 go site An unlimited amount of downloads of this title is possible until May 31 ". BUDGET & Angel reported on the May 21" committee meeting that reviewed and PERSONNEL recommended approval of the 2013-2014 Budget. John made a motion to approve the budget, Joan seconded the motion. Motion passed. BYLAWS & The Committee is waiting on an attorney's response before finalizing the Anti - POLICIES discrimination and Children in the Workplace policies. The Board also recommends a review of the current policies concerning stall hours and library operating hours. Angel made a motion that the Bylaws and Policies Committee meet to review selected policies, with a follow up of the Budget and Personnel Committee to review the consequences of any proposed policy changes. John seconded the motion. Motion passed. The Friends will be hosting a volunteer "'shank You" event in September. Details FRIENDS to hollow. The Friends are considering funding a marketing staff person for the library. The Friends and members of the Read to Succeed program are working to continue the program this summer. in hopes that the parents will be included as their own child's tutor. ADJOURNMENT Ed made a motion to adjourn the meeting, seconded by Fran. The motion passed and the meeting adjourned at 8:15 am. NEXT MEETING Thursday. July 25?, 2013 !in 7ant (or Aug 22nd) Cape Girardeau Public Library Recorder— Linda Bailiff CAPE GIRARDEAU PUBLIC LIBRARY BOARD OF'rRLISTEES Board Meeting: Thursday, .lune 201h, 2013 h� 7 am Cape Girardeau Public Library, Cape Girardeau, MO ATTENDANCE Present: Joan Slaughter, .Teff Long, Angel Millman. Kevin Greaser, Fran Austin, Ed Thompson, Stan Irwin. Also present: Director Betty Martin. Linda Bailiff. Absent w/proxy: Sheryl Smith, John McGowan MINUTES The May minutes were reviewed. Ed made a motion to approve the minutes, seconded by .loan. Motion passed. BILLS The bills were presented for approval. Joan made a motion to approve payment of the bills, Ed seconded the motion. Motion passed. PRESIDENT'S President Jeff Long read aloud a resignation letter from Paula Fetherston who will REPORT retire January 21, 2014. The Board acknowledged the letter and Betty will start the search for an Adult Services Coordinator. DIRECTOR'S E -Rate Discount: The library has been approved for an 30% E -rate discount on REPORT phone bills with a maximum benefit of $1497 this year. BETTY MARTIN Project Purchases: Refer to expense line item 7120. Cotner Electric repaired outside ground lights, $5300 was used to purchase 3 digital sign boards (2 replacements. I new), $1303 to repair the largest window shade on the west wall, $20.000 to purchase a 3 year maintenance contract on the sorter. Also $5500 will be used to replace 1 I of the surveillance cameras. The quote from Tech Logic to replace the RFID gates is $17,125. Betty will investigate other gate options while attending the ALA Conference. Missouri Public Library Directors Meeting: Betty attended MPLD ,lune 6 & 7°i where she conducted a pre -conference to update members on the revisions of the Public Library Standards document. Al the meeting the State Librarian gave an update on the State Library - not sure how services will change after losing ;, of their workforce. Based on the age of our building and the ADA Compliance presentation, the library is fully compliant. There was a Health Care Reform Act presentation which indicated that the library will be affected because even though we have fewer than 50 employees, we share health insurance with the City of Cape who employs well over 50. The library may be required to offer insurance to any part-time staff member who works more than 30 hours per week. There are two staff members who are currently in that category. It could cost the library an additional $6500 per year per employee. Betty will check with Marathon Insurance for a competitive quote to see if it would be worth the library getting insurance on its own — which would reclassify, it to under 50 employees, and the Health Care Reform Act would not apply. State Library News: State Librarian Margaret Conroy has resigned as of July 1", 2013. Barbara Reading has been appointed the new Slate Librarian. Barbara has been working at the State Library for more than 20 years. There was no national search. Staff: Paula Fetherston, Adult Services Coordinator, will retire in January; 2014. Betty will place an ad at ALA and begin the replacement process, which could take six months. Liability Insurance Claim: Parking lot "slip and fall" incident. The insurance company claims department recently reported that the claimant s attorney wants $25,0(10 to settle the case. The insurance company denied the claim pending review of all medical bills. A board member suggested cameras in the parking lot could alleviate claims against the library. Kevin Greaser said the bank has them they store loolage lin six months, and do not share the contents without a subpoena. Betty will check about pricing and installation costs of parking lot cameras. Database Usage: In April, Mango Languages jumped to 552 sessions, 146 being on mobile devices. Chilton Car Repair averages 21 sessions per month. and the FBSCO magazine database averages 71 sessions per month. Summer Reading Program Books: Betty reminded the Board of the summer reading club booklets and encouraged them to talk about the programs in the community. Vacation/ALA Conference: Betty will be on vacation nest week until July 5°' for vacation and to attend the ALA Conference in Chicago. BUDGET & A Budget & Personnel meeting is scheduled for July 1 Yh at 1:30 to discuss the PERSONNEL new I lcalthcare Law. A proposed budget amendment for 2012-2013 was presented to increase the construction cost line "7120" to $80,000. Bevin made a motion to accept the amendment, seconded by Angel. Motion passed. BYLAWS & the committee will review the Anti -discrimination and Children in the Workplace POLICIES policies as soon as more information is gathered from the MP1..1) attorney on retainer. FRIENDS The Friends Foundation will not meet again until August '_'0.'_013. ADJOURNMENT Fran made a motion to adjourn the meeting, seconded by Ed. The motion passed and the meeting adjourned at 8:03 am. NEXT MEETING Thursday, August 29" a� 7am (The last Thursday, instead of the 4th Thursday) Cape Girardeau Public Library No Meeting in July. Recorder— Linda Bailin CAPE GIRARDEAU PUBLIC LIBRARY BOARD OF TRUSTEES Board Meeting: Thursdav, August 29, 2013 !a 7 am Cape Girardeau Public Library. Cape Girardeau, MO ATTENDANCE Present: Joan Slaughter, Jeff Long, Angel Hillman, Kevin Greaser, Fran Austin DIRECTOR'S Tax Rate: Bett3 attended the public hearing on August 5th for the library's tax REPORT rates. 'Ihe calculated rates are the same as last year: General revenue: 0.1632. BETTY MARTIN General revenue temp: 0.150(1. The Board of Trustees unanimously approved these tax rates. Ed Thompson. Stan Irwin, John McGowan Absent w/proxy: Sheryl Smith Also present: Director Betty Martin, Linda Bailiff. Chad Hartle MINUTES the meeting was called to order at 7 am. flue June minutes were reviewed. Ed made a motion W approve the minutes, seconded by Fran. Motion passed. BILLS the bills were presented for approval. John made a motion to approve payment of the hills, Kevin seconded the motion. Motion passed. PUBLIC Chad Hartle, a local land developer, introduced himself to the Board of Trustees COMMENTS and Betty Martin. Chad described a project he is interested in building on his land that is adjacent to the west side of the library. He owns 5 acres that starts approximately at Walker Slrecl and continues to Bingo World. I lis intent is to gain support to build a 44 unit Senior Housing apartment building. There are considerations such as: ingress and egress, existing flood plain issues, and the final awarding of lax credits. If all is achieved the project could start as early as April, 2014. The Board approves this project as long as there is no construction equipment on library property, and the library driveway is not used for construction purposes. John made a motion to grant Chad a letter of support from the Library Board of Trustees, seconded by Ed. Motion passed. Chad will email Belly with an appropriate letter of recommendation from the library for her review and approval. Chad will include this recommendation in his proposal to the Missouri I lousing Development Commission. PRESIDENT'S President Jeff Long reviewed the list of committee members for the 2013'2014 REPORT year. Board members volunteered for various committees and Jeff will call Sheryl to see on which committee she would like to serve. -fhe final members list will be included in the September board packet. Jeff introduced an idea about a marketing campaign.. ..asking well-known leaders in our community to have their photos taken with a library book and lel the library use it for publicity. The Public Relations Committee (Chairperson Angel, along with Joan and John) will meet at Beef O'Brady's on Monday. September 23`d at noon to discuss the specifies. DIRECTOR'S Tax Rate: Bett3 attended the public hearing on August 5th for the library's tax REPORT rates. 'Ihe calculated rates are the same as last year: General revenue: 0.1632. BETTY MARTIN General revenue temp: 0.150(1. The Board of Trustees unanimously approved these tax rates. Project Needs: Three new digital signs were replaced lilt $2,347 — these include one each for the lobby, youth services and adult services. Security gales: "I he security gale replacement quotes areas follows: Tech Logic. $13,814 and Demco, $13,874 —neither of which include a service agreement. "The Board questioned this expenditure and needs answers to the till lowing: projected life span of the product and cost of a service agreement. 'Phe replacement of two non-functioning, existing cameras and an additional one for the Hirsch meeling rooms will cost $2,843. The quote from MHS Enterprises for ( I I ) outside surveillance cameras is $13.814. The Board tabled this decision pending two more bids. Betty attended At in Chicago June 28 -July I which included author visits by Steven Levitt who wrote "Freakonomie ', Khaled Husseini and Ann Patchett. She also attended sessions on brainstorming and creating the librarystory.an update on F.BSCO and visited exhibits. "Buy It Now" Fulton: This button can be added to the library's catalog entries. It allow s patrons to purchase a book if they don't want to wail for a library copy to be available. Patrons will be directed to the Amazon site through our librarv's website at no extra cost to them. Annually, Sirsi Dynix will send a check to the library for 3% of all Amazon purchases made through the libraWs portal. A link can also placed on the library's home page and the Friend's page John made a motion to place the "Buy It Now" button on the website, seconded by Angel. Motion passed with one opposed. Insurance Claim: Liberty Mutual sent a letter saving they "denied liability but have extended medical payments for Mrs. Rnhrdanz' injuries." Missouri Library Assoc. Conference (Oct 2-4 in St Louis): Requesting permission to send 3 staff members at a total cost of $1685. Fran made a motion to grant permission, Joan seconded the motion. Motion passed. BYLAWS & Author Signing Policy: Staff have requested a minor change to the Author POLICIES Policy providing that the author donate 10% of sales, rather than $50 or 10 of sales, was approved on motion by Joan and seconded by Angel. Motion passed. The Anti -discrimination Policy and Children in the Workplace policies m c still pending recommendations from the Missouri Public Library Director's attorney review. BUDGET & Adult Service position: the library has received more than 30 resumes to review to PERSONNEL prepare for fall interviews. Angel volunteered to help with the process. FRIENDS Board members signed -up to attend Friends meetings as follows: September 17 — Ed Thompson, October 15 -.loan Slaughter, November 19 — Kevin Greaser. A Volunteer 'thank you' event will be held Thursday. Septcm her 19 from 5-6. All Board members are invited. ADJOURNMENT Meeting was adjourned at 8:35 am. NEXTMEETINC Thursday, September 26 o7am liecorder— Linda Bailiff CAPE GIRARDEAU PUBLIC LIBRARY BOARD OF TRUSTEES Board Meeting: Thursday, September 26. 3013 w) 7 am Cape Girardeau Public Library, Cape Girardeau, MO ATTENDANCE Present: Jeff Long, Kevin Greaser, Fran Austin, Ed'Ihompson, Stan Irwin, John McGowan, Sheryl Smith Absent w/prosy: Joan Slaughter Absent w,/out proxy: Angel Hillman Also present: Director Betty Martin, Linda Bailiff MINUTES The meeting was called to order at 7:10 am. The August minutes were reviewed. John made a motion to approve the minutes, seconded by Fran. Motion passed. RILLS The bills were presented for approval. Sheryl made a motion to approve payment of the bills, Fran seconded the motion. Motion passed. PRESIDENT'S President .teff bong submitted the letter of approval for the River Heritage REPORT Apartments which will be mailed to the Missouri I lousing Development Commission. Fran made a motion to approve the letter, seconded by Ed. The Board approved the letter with a minor correction. Linda will make the final copy for .Teff s and Betty's signatures and mail to the Commission, copying Chad Hartle. President Jeff Long reviewed the list of committee members for the 2013-2014 year. A copy of the current committee members are attached. Jeff presented a plaque to past President Sheryl Smith thanking her for her service. DIRECTOR'S LSTA Grant Approval: The grant of $7,688 will allow for the purchase of 3 REPORT AWE computers lir youth services. These Literacy training computers for young BETTY MARTIN children are loaded with over 40 pieces of software and have touch screens. they will replace two older versions. Project Needs: Director Martin presented the following additional information about the TAGYS Security Gates sold by Tech Logic: Conservative estimate of life is 6-8 years. the first year after purchase the gales are fully warranted and most issues happen within the first year. Additional years of maintenance can be purchased one year at a time. however there is a savings if the maintenance contract is purchased at the same time as the gates. The new models have been improved and include better accuracy both in identifying items that haven't checked out and in counting people. The cost of the new gates plus 4 additional years of maintenance is $19.453.00. John made a motion to purchase the security gates yr/i year maintenance (first year included in purchase cost), Ed seconded the motion. Motion passed. Outdoor Cameras: The library has received two bids as follows: I 1 bullet cameras from MI IS Enterprises for $13.814 installed. and 4 dome cameras from Federal Protection for $6,788 installed. After some discussion, the Board tabled this purchase pending more information about the types of cameras and how many are needed to accurately identify people. Barrett (CGPL IT department) will attend the neat Board meeting for questions and further explanation. Director Martin was directed to ask the Federal Protection salesman to attend the meeting as well. Public Library Standards Completed: Director Martin, as Chair of the Committee, sent the Standards to the Missouri Library Association membership. who will hopefully approve them next week at the MLA Conference. Following approval the State Library will be asked to adopt the Standards as "best practices and help disseminate them. "Buy It Now link: The "Buy 11 Now - link has been added to catalog entries and links have been added to both the library's homepage and the Enterprise homepage. Shop Amazon through the library's portal and the library will receive 3°-0 of each purchase, at no additional cost to the "shopper". This is a Friends Foundation fundraiser. E -Title Downloads Made Easier: A new software layer will be added to the library's website to simpliA, the download process. The software purchase will cost $1500/year. LIMB Bank/Project Money: Director Martin received an email from LIMB Bank wanting to know if the library is ready to close the project. The current balance is $395.000. A new Pet Neighborhood is about to he launched in Adult Sen ices. Bat Houses: Eagle Scout candidate Dillon Max will build and install several bat houses on library property in mid-October. Director Martin, Marilyn Hutchings and Renee .lackson will be attend the Missouri Library Association Conference Tuesday, October 1"thru Friday October 4" 1013. Pt: BLIC the Public Relations Committee will meet at Beef O'Brady's on October 10°i at RELATIONS 12:30 to discuss a library awareness campaign and other marketing strategies. BUDGET & Ilie Budget and Personnel Committee will meet'I'hursday. October 10°i at 3:30pin PERSONNEL in the Director Martin's office to discuss a number of items. FRIENDS l'he fall Book sale earned approximately $3000. (hank you to those who volunteered. 'fire "Thank 'i on" volunteer event on September 19`" was successful with about 35 people present. The Friends nest board meeting is October 22". Joan Slaughter is scheduled to attend as a liaison. ADJOURNMENT Mccting adjourned at 5:15 am. NEXT MEETING Thursdav, October 24'h !a 7am Recorder— Linda Bailiff CAPE GIRARDEAU PUBLIC LIBRARY BOARD OF TRUSTEES Board Meeting: Thursday, November 21 ", 2013 (a) 7 am Cape Girardeau Public Library, Cape Girardeau, MO ATTENDANCE Present: Jeff Long, Kevin Greaser, Fran Austin, Ed Thompson, John McGowan, Project Needs: The new security gates have been installed and are working well. The installation of outside cameras (a total of 7) will begin next week. The bioswayle needs an ornamental iron fence to keep the public away from the water. Director Martin will get three bids from local companies. E -Books: The download process will become quicker with new software that is being tested now. The Missouri Public Library Directors meeting will be held December 4-6" at the Lake of the Ozarks. Director Martin will be attend. The list of the 2013 Top Ten Assessed Valuations was briefly discussed. January, 2014 Board Meeting Date: Director Martin requested the January meeting be held on the last Thursday of January (instead of the 4") as she will be out of town. Kevin made a motion to hold the meeting on January 30", seconded by Sheryl. Motion passed. BY-LAWS AND Surveillance Camera Footage: Once installed, the total number of inside and POLICIES outside cameras will be 26. The 3 entrances and the safe location record all the time. The rest are motion activated. The board discussed how long to keep footage. John made a motion to purchase the equipment needed to store a minimum of 60 days, or preferably 90. Ed seconded the motion. Motion passed. Sheryl Smith, Joan Slaughter Absent: Angel Hillman, Stan Irwin Also present: Director Betty Martin, Linda Bailiff MINUTES The meeting was called to order at 7:05 am. The October minutes were reviewed. Fran made a motion to approve the minutes, seconded by Ed. Motion passed. The bills were presented for approval. Kevin made a motion to approve BILLS payment of the bills, Joan seconded the motion. Motion passed. PRESIDENT'S A farewell reception will be held for Paula Fetherston on January 9", 2014 from 4 - REPORT 6 pm. The Board is invited to attend. Jeff would like to be included in the interview with the second candidate for the Adult Services Coordinator position. February 4`", 2014 is Library Advocacy Day — will there be a trip to Jefferson City. DIRECTOR'S Staff: Part-time employee Trista Cohea has resigned to move out of state. Staff REPORT are interviewing for Trista's position, and have completed I of the 3 interviews for BETTY MARTIN the Adult Services Coordinator. Project Needs: The new security gates have been installed and are working well. The installation of outside cameras (a total of 7) will begin next week. The bioswayle needs an ornamental iron fence to keep the public away from the water. Director Martin will get three bids from local companies. E -Books: The download process will become quicker with new software that is being tested now. The Missouri Public Library Directors meeting will be held December 4-6" at the Lake of the Ozarks. Director Martin will be attend. The list of the 2013 Top Ten Assessed Valuations was briefly discussed. January, 2014 Board Meeting Date: Director Martin requested the January meeting be held on the last Thursday of January (instead of the 4") as she will be out of town. Kevin made a motion to hold the meeting on January 30", seconded by Sheryl. Motion passed. BY-LAWS AND Surveillance Camera Footage: Once installed, the total number of inside and POLICIES outside cameras will be 26. The 3 entrances and the safe location record all the time. The rest are motion activated. The board discussed how long to keep footage. John made a motion to purchase the equipment needed to store a minimum of 60 days, or preferably 90. Ed seconded the motion. Motion passed. BUDGET & The minutes from the Committee Meeting of November 14" were reviewed. PERSONNEL The Tuition Reimbursement Policy was reviewed. Kevin made a motion to remove the "bonus" language and to leave the 2 -step raise sentence. Ed seconded the motion. Motion passed. Affordable Health Care Act and part-time staff members: Two part time staff who have been working more than 30 hours have been told as of December I ", 2013 that their hours will be reduced to no more than 29 hours a week. We will continue to monitor the changes brought about by the Affordable Health Care Act. FRIENDS The Friends next board meeting is January 21", 2014. John is scheduled to attend as a liaison. The Friends membership levels will change with the 2014 membership year. The basic membership dues will be $20 (instead of $15) and incentives will be added with each level increase. A City Wide Spelling Bee is being planned for Friday, March 21" from 6-9 p.m. The Friends are seeking a volunteer from the Board of Trustees to serve on the committee. They will also be looking for teams of 3 representing different businesses/organizations. The participation fee will be $75/team. As of the end of October, earnings from the Buy it Now program are: $23.39 in cash out money or $46.77 in Sirsi/Dynix credit. ADJOURNMENT Meeting adjourned at 8:15 am. NEXT MEETING Thursday, January 30, 2014 (a 7am (one week late) Recorder — Linda Bailiff