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HomeMy WebLinkAboutUntitledCAPE GIRARDEAU PUBLIC LIBRARY BOARD OF TRUSTEES Board Meeting: 'I hursday, January 22, 2015 (it,' 7am Cape Girardeau Public Library, Cape Girardeau, MO ATTENDANCE: Present: Joan Slaughter, Fran Austin, Stan Irwin, Kevin Greaser. Ed Thompson, John McGowan, Amy Trueblood, Angel Millman Absent: Sheryl Smith Also present: Director Betty Martin, Linda Bailiff 'Ihe meeting was called to order at 7:05 am. MINUTES the November minutes were reviewed. John made a motion to approNe the minutes, seconded by Amy. Motion passed. BILLS The bills were presented for approval. Ed made a motion to approve payment of the bills, seconded by John. Motion passed. PRESIDENT'S Kevin Greaser reported on the presentations by Edward Jones and Stilel Nicolaus REPORT to relinance the COPS. While both companies offered unique opportunities the Refinance Committee recommended hiring Stilel Nicolaus. The bond rating process (credit assessment) will be conducted by Standard and Poor's Rating Services. Lorenzo Boyd from Stifel will attend the February Board meeting to get the Board's limit approval to sell the existing COPS. DIREC'TOR'S Upcoming Programs: Director Martin reviewed January and February programs REPORT of interest. The AARP will meet at the Iibrary three times each week for tree tax BETTY MARTIN preparation beginning the first week of February. Adult Services is working to create a cooking "neighborhood" and are also looking for themed cake pan donations which will be offered for circulation to patrons. Staff: Extended Lcace Policy: The personnel manual was misread —it already allows for paying insurance while a full time staff member is on extended leave. Athletic and Entertainment Tax: 'rhe library received $2473 which represents ", of the payment, with the other 4: expected in the Spring. Adult Services will use the first payment to purchase large print and E -Book titles. Director Martin attended the Missouri Public Library Directors' meeting December 4-5'h which included: a presentation on Maker Spaces, a strategic planning workshop, and a Q&A with Iluman Resource personnel from larger libraries. The State Librarian said that we will receive the second state aid payment the first week in April ($8500). '1 -he library is still short the $11,000 in state money to help with the internet connection. The state withholds is a $5 million reduction to MORCNET finds. If the funds are not released MORENEI may be lure ed to drop one or hvo of the online resources they now provide. In that event, the library is considering the purchase of Heritage Quest that would cost $1,000 annualiv. Ameren Easement: The City is reviewing the proposal and is awaiting more information from Ameren. 2014 Cape Public Library Audit: Director Martin asked for questions regarding the completed audit and the MD&A report on pages 6-9. No questions asked. Library Card Exceptions: There are currently exceptions for certain patrons (mostly teachers and SEMO faculty) to get a "free" card even though they lice outside the Cape District boundaries. This list seems to be increasing and Director Martin is looking for direction on how to control this situation. User Services personnel feel the cards that are being offered for "free" are not being used as intended — which is to borrow items to help in their teaching. So far, the "free" cards add up to $8.220 in lost revenue. John made a motion to review this with the Bylaws and Policies Committee in a separate meeting. Angel seconded the motion. The Bylaws Committee (Stan, John & Amy) will meet Tuesday, February 10" in Director Martin's office at noon. PERSONNEL. Director Martin distributed the Director's Evaluation forms to each Hoard member and Linda to fill out and return to the February Board meeting. BUILDING Building Renovation Update: The $5965 landscaping project is complete. The COMMITEE parking lot lights have been changed out and the wall pack for staff entrance/exit has been installed. I'he bollards for the front of the building are on order and will arrive the first of February. The Flag pole light will also be installed soon. The construction contract was signed with Nip Kelly on Dec 26, 2014. Some items were deleted from the project due to cost. Nip Kelly started work Jan 5�n with an estimated 3 months to complete the project. FRIENDS 7 he Spelling Bee will be March 20 at 6:30. The Committee is anticipating 20 teams of three adults (ages 14 and up) with a $75 per team registration fee. The Spring Book Sale is March 64". the volunteer sign -tip sheet will be distributed at the next meeting. ADJOURNMENT Ed made a motion to adjourn the meeting, seconded by Fran. Meeting adjourned at 7:56 am. NEXT MEETING February 19'"—One Week Early 7:30 am (al the Library Recorder— Linda Bailitt CAPE GIRARDEAU PUBLIC LIBRARY BOARD OF TRUSTEES Board Meeting: 'Thursday, Feb 19th, 2015 6ii, 7am Cape Girardeau Public Library, Cape Girardeau, MO ATTENDANCE Present: Joan Slaughter, Fran Austin, Stan Irwin, Bevin Greaser, Ed Thompson, Sheryl Smith, AmyTrueblood, Angel Hillman Absent: John McGowan Also present: Director Betty Martin, Linda Bailiff, Mark Grimm with Gilmore Bell, Lorenzo Boyd and Steve Snider with Stifel, Nicolaus & Company. The meeting was called to order at 7:05 am. MINUTES The minutes were reviewed. Fran made a motion to approve the minutes, seconded by Stan. Motion passed. BILLS 'The bills were presented for approval. Angel made a motion to approve payment of the bills, seconded by Sheryl. Motion passed. PRESIDENT'S Kcvin introduced Lorenzo Boyd, Mark Grimm and Steve Snider to the Board. REPORT Lorenzo presented the pricing results of the Certificates of Participation refinancing strategy. UMB will be the escrow agent and Trustee. The Reserve Fund will be liquidated to reduce the overall debt. The Resolution approving a tax and disclosure compliance procedure for the District was signed by President, Kevin Greaser and by Secretary, Angel I-fillman. The effective date is February 19, 2015. Aside from helping with the legal aspects of refinancing the COPS, the Gilmore Bell law firm's participation in the refinance is to introduce the Lease Agreement and to maintain the Tax Disclosure and Compliance. Each agreement is dated February 19, 2015 and needs Board approval. The Lease Agreement states that the district will make all financial records available continually. The Tax and Disclosure Compliance Agreement gives Gilmore Bell the authority to insure the tax exempt obligations are enforced and to help the District adopt compliance procedures to provide continuous financials. Motions: To approve the Resolution Approving a Tax Disclosure Compliance Procedure for the Municipal Library District of the City of Cape Girardeau, Missouri per the attached agreement. Ed made a motion to approve the resolution, seconded by Sheryl. Motion passed. To approve the Resolution authorizing the Municipal Library District of the city of Cape Girardeau, Missouri to enter into a lease purchase transaction, the proceeds of which will be used to pay the costs of refunding the outstanding certificates of participation (Municipal Library District of the City of Cape Girardeau, Missouri) Series 2007; and authorizing the execution of certain documents and actions in connection therewith, per the attached document. Angel CAPE GIRARDEAU PUBLIC LIBRARY BOARD OP TRUSTEES Board Meeting: 'Thursday, March 26th, 2015 (a, 7ain Cape Girardeau Public Library, Cape Girardeau, MO ATTENDANCE Present Joan Slaughter, Fran Austin, Stan Irwin, Kevin Greaser, Ed Thompson, Sheryl Smith, Amy Trueblood, John McGowan Absent: Angel Hillman Also present: Director Betty Martin, Linda Bailiff Hie meeting was called to order at 7:05 am. MINUTES Fhe minutes were reviewed. Under "Bvlaws K Policies Committee", the -Teacher Cards recommendation was put on hold pending more discussion. Betty will review and send an email to the Committee with further recommendations. With this amendment, Sheryl made a motion to approve the minutes, seconded by Fran. Motion passed. BILLS The bills were presented for approval. Amy made a motion to approve payment of the bills, seconded by Ed. Motion passed. PRESIDENT'S Board Members: 'I\+'o board member terms will expire lune 30'". Director Martin REPORT has informed the City to send over any applications they have on file and board members are encouraged to think of suitable candidates and encourage them to fill out an application on the City's website. Ed Thompson has agreed to serve another term. DIRECTOR'S Upcoming Programs: "Gentle Yoga" is now being offered once weekly. Great REPORT Decisions is also popular. BETTY MARTIN Board Retreat: Director Martin has invited the Friends Board Members. Beth and Sharon will report on the war's highlights, community activities and wishes for next year. Rhett Hendrickson could come and make a one hour presentation, but the Board decided against it. Instead, a recommendation was made to talk about a long range planning strategy. It was suggested that the retreat could be used for brainstorming a financial "wish" list. One item could be addressed during each future monthly meeting. the agenda for the Retreat will be as follows: 5pm- Board Meeting; 5:45 -Dinner, then Sharon and Beth will have V, hour each for their presentations, followed by the long range planning. Staff: Laura Lorenz was dismissed. Kevin Wissmiller has been hired for that part time user services position. Sherry Randol is on extended leave and may not be able to come back before the leave is exhausted. Staff Development Day will be held on March 27" and the library will be closed. Please email the Governor to release library funds. Building Issues: the computer that runs the HVAC system failed and had to be rebuilt. There are multiple "backups" to help prevent this in the Future. The Server Room has had some Freon leaks and has been repaired. Refinancing Savings: Director Martin sent an email to Mark Grimm to determine how the money may be used. Building Renovation Update: 'I he Youth Services program room is scheduled to be "grinded" down tomorrow. The doors to the leen Room and Youth Services work room should be completed this week. The last item to be completed will be the fluor bases. BUDGET & Shcryl made a motion to go into closed session to discuss a personnel matter PERSONNEL per RSMO 610.021(3). Amy seconded the motion. Motion carried. Director COMMITTEE Marlin and Administrative Assistant Bailiff left the room at 8:10 am and returned at 8:20 am. Minutes were recorded. FRIENDS The Spring Book Sale made about $3000. a little less than past sales duc to bad weather on Friday evening. 'I he Spelling Bee was cancelled because only 5 teams registered — needed at least 10 [reams. Thanks to all who agreed to sponsor. ADJOURNMENT Fran made a motion to adjourn the meeting, seconded by John. Meeting adjourned at 8:45 am. NEXT MEETING Board Retreat on April 23rd, 2015 Spm (1 the Library Recorder— Linda Bailiff CAPE GIRARDEAU PUBLIC LIBRARY BOARD OF TRUSTEES Board Meeting: Thursday, April 23, 1015 !Fn 7am Cape Girardeau Public Library, Cape Girardeau, MO ATTENDANCE Present: Joan Slaughter, Fran Austin. Stan Irwin, Kevin Greaser, Ed'Ihompson Sheryl Smith, Amy Trueblood, John McGowan, Angel Hillman Also present: Director Belly Martin, Linda Bailiff, Youth Services Coordinator Sharon Anderson and Adult Services Coordinator Beth Phillips. Friends President Diane Jamieson and Friends member Mary McClary also attended. the meeting was called to order at 5:06pm. MINUTES 'Ihe minutes were reviewed. John made a motion to approve the minutes, seconded by Stan. Motion passed. BILLS The bills were presented for approval. Sheryl made a motion to approve payment of the bills, seconded by Angel. Motion passed. PRESIDENT'S Board Members: Two board member terms will expire June 30`x. A few REPORT applications were reviewed. DIRECTOR'S As a result of the bond refinancing the library will save money each year, the REPORT annual savings estimate sheet was provided for the board to review. According to BETTY MARTIN attorney Mark Grimm the savings may be used for any costs associated with the library. Renovation Update: Most of the work has been completed. -I'he contractor is working on the final punch list of items. The 2007 COP project was closed upon the completion of the refinancing. The current budget line "Major Improvements' will need to be adjusted before the end of the fiscal year. Legislation Action Update: The Governor has released the rest of the State Aid and REAL money but has included only $700,000 of the $6 million in next year's budget. The I louse and the Senate are going back and forth concerning file REAL budget line, which allows the library an affordable internet connection. Elevator Speech: This month, the recommendation is to let the public know that "Beginning the first of February, tax preparer volunteers helped 400 people file their taxes at the library. Library staff answered numerous calls from 300 of them:' The library has received $2,432 in Out-CfState Athletic and Entertainment Tax money and $8,887 in Stale Aid. BYLAWS & The revised "Use' Policy amendment was distributed and reviewed. John made POLICIES a motion to approve, seconded by Joan. Amendment approved and will COMMITTEE become effective 9/1/2015, FRIENDS Friends President Diane Jamieson reported the following: The Friends Board provided snacks to the patrons to focus attention on National Library Week. Staff members received snacks and a gift card in appreciation of their work on National Library Worker's Day. Dean Monahan donated $500 to offset costs for the summer reading clubs. ADJOtI RNMENT Sheryl made a motion to adjourn the meeting, seconded by Ed. Meeting adjourned at bpm. NEXT MEETING May 28, 2015 rl7am at the Library BOARD RETREAT Linda Burns and Don Harris, Friends Foundation Board membersjoined the group for a catered dinner at 6:15. At 7pin Director Martin showed a "Ted Palk" pertaining libraries and how they can change people's lives. The 20 10-20 13 3 - year plan was reviewed briefly, noting items to revisit. A brainstorming session followed. Director Martin asked each person to describe what additional services they would like to have at the library Linder four categories: Youth, Adult, Technology and ways the library can make the community stronger. the Retreat adjourned at Spm. Recorder— Linda Bailiff CAPT. GIRARDEAU PUBLIC LIBRARY BOARD OF TRUSTEES Board Meeting: Thursday, May 28, 2015 t!r 7am Cape Girardeau Public Library, Cape Girardeau. MO ATTENDANCE Present: Joan Slaughter, Fran Austin, Stan Irwin, Kevin Greaser, Ed Thompson Sheryl Smith, John McGowan, Angel Ifillman Also present Director Betty Martin, Linda Bailiff, Visitor Stacy Dohogne Lane Absent Amy Trueblood The meeting was called to order at 7:06am. MINUTES the minutes were reviewed. John made a motion to approve the minutes, seconded by Fran. Motion passed. BILLS The bills were presented for approval. Joan made a motion to approve payment of the bills, seconded by Sheryl. Motion passed. PRESIDENT'S Introduced Stacy Lane to the Board of Trustees. She and Lucas Haley have been REPORT recommended to the City Council as potential new board members. We are now awaiting approval by the Mayor and City Council. Ed Thompson has agreed to serve another three year term. Plaques were presented to Stan Irwin and Joan Slaughter commemorating their 9 years of service on the Board. The Slate of Officers for the 2015-16 year is as follows: President: Ed Thompson, Vice President Amy Trueblood, IYeasurer: Angel Hillman, Secretary: Fran Austin. John made a motion to accept the Slate of Officers, seconded by Stan. Motion passed. Authorized Signors for the Refinancing Documents: President Kevin Greaser, I reasurer Angel Hillman and Director Betty Martin will be the signors. In addition, Ryan Schmidgall, Financial Analyst at Gilmore K BeII. John Richbourg, Finance Director at the City of Cape Girardeau and Library Director Betty Martin will have online access to the account. Board President Kevin Greaser signed oil on the Money market Investment Direction. DIRECTOR'S Budget Amendments: A proposal to amend three expense line items as follows: REPORT Increase the I Iealth Insurance to $70,000, Major Improvement to $430,000 and BETTY MARTIN Electronic Resources to $33,100. Aller discussion John made a motion to increase the Health Insurance and Major Improvements Expense line items only. Angel seconded the motion. Motion passed. John proposed not amending the electronic resources line as a reminder that the Governor withheld $1 1,000 that affected that Iine.One board member wanted to include the Electronic Resources increase in the amendments but the motion did not carry. Renovations are complete. The total cost is $136,034. Nip Kelley and Amee Boettcher did a great Job. Legislative Action: The Governor signed off on $723,776 ($.13/capita) in State Aid and S2 million (last year was $3.1 million) for REAL program. $800,000 in Athletic and Entertainment Tax (same as last year). If the Governor docs not withhold the money we will receive: $4,000 in Slate Aid (as compared to $17.000 this year) and $7,000 in REAL money. Our proposed operating budget reflects these changes. Summer Program Guide: Director Martin distributed the guide. A copy was also mailed to all the Friends members. Ameren Easement: The City Attorney reviewed the contract, made some recommendations for changes, and it was modified accordingly. As part of the contract, Ameren will notify- the library of any potential power outages in advance and agreed not to impede traffic in the parking lot. The contract allows for an casement for a portion of library property adjacent to Clark Street for $9500. John made a motion to sell the land to Ameren, Fran seconded the motion. Motion passed. Bandwidth Upgrade: The current W iFi bandwidth at the library is not sufficient to carry the increasing demand. MORENet's Southeast Fiber Project has a program that will double the current bandwidth. The choices for payment are a 5 year contract for $1877 per year or a 20 year contract for $557 per year. the library would move from AT&T's fiber to the SE Fiber Project where MORENF.T owns the fiber. There will be less chance of cost increases and it will be easier to increase the bandwidth as needed. It will cost $5,100 for installation which the State Library may pay. If not, the installation cost has been built into the library's 2015-16 budget. Angel made a motion to contract with MORENET for the 5 - year payment model. Sheryl seconded the motion. Motion passed. Book Fair Sign-up: Director Martin distributed a volunteer sign-up sheet for the upcoming Scholastic Book Fair at the library. Amended Use Pulicv: Nell Ilolcomb is requesting an exception to the updated school personnel policy. The Board said "no". Staff Evaluations have been completed. Close Library Sunday, July 5": John made a motion to close the library on July 5th, 2015 seconded by Fran. Motion passed. 2015-2016 Board Calendar: Director Martin distributed the calendar. The November meeting will be held one week early due to Thanksgiving and the library will be closed December 24 & 25'". Angel made a motion to approve the calendar, seconded by Sheryl. Motion passed. Staff: Reference Associate Rhonda Cale is retiring as of June 30th. Three other staff members have applied for that position, Tech Services Sherry Randol has resigned her position due to health issues. )'hat position will change to a classified part time position and two staff members have applied for that position. New Services: EBSCO (the online magazine searching database) is adding access to 33,000 E -books on July I ". Mostly nonfiction, but also some fiction titles will be included. The Friends Board agreed to nay for the first veer of access to 17 e- maeazines (both the platform fee and the individual magazines subscriptions). For years 2 and 3 the Friends will rav the $2700 platform fee and the libmry will absorb the cost of the individual titles into the operating budget. This service will also begin July 1. Donation: A donation to the Friends Foundation has been made I}om the estate of Ema 6iehne in the amount of $8,303.00. A list of library service improvements from the Retreat was included in the packet but was not addressed at this meeting, BUDGET S Angel Hillman presented the proposed 2015-16 budget to the Board. The budget is PERSONNEL based on an anticipated 101. increase in tax revenue, uses the $9500 Ameren COMMITTEE payment for one-time expenses, adds a budget line for furnishings and Fixtures - allows for "worst case scenario" from potential State withholds: changes several stall positions: and allows for a 3% raise for most staff positions. John made a motion to approve the 2015-2016 Budget as presented, seconded by Juan. Motion passed. FRIENDS The Friends approved paying for the first year of e -magazines. The Friends sponsored the kindergarteners Read to Succeed party. Participation was down, 'the friends will reconsider this nest year. Their nest Board meeting will be August 18'" at 5:30pm. The Fall Book Sale will be held Sept I I-13, 2015, ADJOURNMENT Stan made a motion to adjourn the meeting at 8:30am, seconded by Joan. Motion passed. NEXT MEETING July 9, 2015 lal7am at the Library Recorder— Linda Bailiff CAPE. GIRARDEAU PUBLIC LIBRARY BOARD OF TRUSTEES Board Meeting Thursday, July 9, 2015 v 7am Cape Girardeau Public Library, Cape Girardeau, MO ATTENDANCE Present: Fran Austin, Ed Thompson, John McGowan, Amy Trueblood, Lucas Haley and Stacy Dohogne Lane. Absent: Angel Hillman, Kevin Greaser, Sheryl Smith Also present: Director Betty Martin, Linda Bailiff, Public Works Director Steve Cook and Asst. City Manager Molly Hood. The meeting was called to order at 7:03 am. MINUTES The minutes were reviewed. John made a motion to approve the minutes, seconded by Amy. Motion passed. BILLS The bills were emailed prior to this meeting and approved via email. PRESIDENT'S President Ed'Thompson introduced new board members Lucas Haley and Stacy REPORT Dohogne Lane. Lucas and Stacy spoke a little about themselves and each board member introduced themselves. President Ed Thompson introduced Steve Cook and Molly I loud who gave a presentation on the Transportation "frust Fund initiative that will be on the ballot in August. This is not a new tax and will be used for the City of Capc's street system development and preservation. The presentation included a list of completed projects and a plan for the future. A fun fact: Cape Girardeau's streets equal the distance of driving to St. Louis AND back again! DIRECTOR'S Staff Changes: Rhonda Cole has retired but will work some grant -funded part - REPORT time hours in Youth Services through August. Former User Services part-timer BETTY MARTIN Stephanie Weidenbenner has moved into Rhonda's full time Reference Associate position. Nick Raines has taken the "technical Services position which has been made a part-time position. Part-time User Services Supervisor Jean Martin has been promoted to a full time Supervisor. Sarah Voshen has been hired for a part- time computer lab assistant position. We are currently seeking another part time User Services assistant. The Youth Services Department was presented with the United Way's 2015 Spirit of Caring award. E -magazines are now available on the library's website starting with 17 titles. Betty encouraged the board members to try out the magazines and offer additional title suggestions. Board member perks: With an ID card, the Library Board of Trustees has tree use of the water park, pool, golf course green fees and Osage fitness. Board members should take a copy of Board minutes to the Arena Park or Osage Park buildings to get their free ID card. Missouri Public Library Directors June meetings in Springfield: Director Martin met with directors of medium sized libraries and attended a meeting of libraries that are part of a consortium with an open source based library system called Evergreen. (There will be a meeting with the Evergreen staff at the library next Tuesday.) The Missouri Public Library Directors meeting included presentations on: changes in the E -rate funding, Purpose -driven Library, Digital Public Library of America, a report from the State Librarian, a business meeting where the emphasis was on talking with Legislators before the 2016 session begins, and practical advice from a Human Resources Director. American Library Association Conference in San Francisco: Highlights/programs: Open General session speaker Roberta Kaplan (argued before the Supreme Court against the Defense of Marriage Act.): program by Madison, Wt public library on their Artist in Residence program; program on successful adult programming; I -Beam technology, meeting author Anthony Doerr; author/actor Nick Offerman ("Tote Gumption); walking by all 800 exhibits and visiting with a few. Recorder — Linda Bailill Foeste Nursery bid to replace mulch with gravel in the parking lot island for $1965. The board discussed getting volunteer labor to cut costs. Director Martin will investigate. COMMITTEE Elevator Speech (located at the bottom of the agenda): The library, now has ASSIGNMENTS downloadable e -magazines. Follow the link on the homepage. Budget & Personnel — Sheryl Smith, Chairman: Amy Trueblood, Fran Austin, Angel Hillman Building & Grounds — Fran Austin, Chairman; Kevin Greaser, Lucas Haley By-laws & Policies — John McGowan, Chairman; Lucas Haley, Amy Trueblood Public Relations — Angel Hillman, Chairman; Stacy Dohogne Lane, John McGowan, Sheryl Smith FRIENDS The Friends Board will not meet in June or July. Their nest meeting will be August I8'" at 5:30pm. The Fall Book Sale will be held Sept 11-13, 2015. ADJOURNMENT Fran made a motion to adjourn the meeting at 8:17am, seconded by Stacy. Motion passed. NEXT Thursday, August 27°i at 7:OOam at the library MEETING Recorder — Linda Bailill C'APY. GIRARDBAU PUBLICLIBRARY BOARD OP Inti SFELS Board Meeting: I hursday. August 27. 2015 fcv 7am Cape Girardeau Public I ibary, Cape Girardeau, MO ATTENDANCE: Present: Fran Austin, Ed Thompson, John McGowan, Amy "I rueblood, Lucas Haley, Stacy Dohogne Lane, Kevin Greaser Also present Director Betty Martin, Linda Bailiff Absent: Angel Hillman, Sheryl Smith The meeting was called to order at 7:00 am. MINUTES The minutes "crc reviewed. John made a motion to approve the minutes, seconded by Fran. Motion passed. BILLS "rhe bills were reviewed. Kevin made a motion to approve the bills, seconded by,lohn. Motion passed. PRESIDENT'S No President's report. REPORT DIRECTOR'S Set Fax Rate: Director Martin attended a public meeting on August 3"' to review REPORT the tax nates and answer questions from the public. There were no questions 'rhe BETTY MARTIN State Auditor's calculations determined the same rates as last year (AW Gen Rev and .15 'Temp). Our budget was increased by 1% for fiscal year 2015-10, John made a motion to set the rates as listed, seconded by Kevin. Motion passed. Staff Changes: Lydia Cameron (Teen Assiatanp and Kyte Campbell (User Services) resigned due to academic pursuits. Ryan Winkler was moved From the Computer Lab to I cen Assistant. Sarah Vohsen and Chris Martin will help fill the Computer Lab hours. Patrons have made positive comments about how helpful Chris is in the Computer Lab. Betsy Fisher and Austin O'Connor have been hired for the User Seniors department. TIF Commission: Tis 'TIP Board makes a recommendation to the Citv Council on how additional tax revenue generated by new developments in it specified area should be used. Developers will be invited in submit plans liar five areas in the downtown area. Director Martin attended the first TIF Board meeting. I here. are 7 taxing entities with their uxn representative. harry Kiefer was chosen to serve on the Board to represent the library and the 6 other entities. 100°u ul additional prupc:ly lax and 50% of additional sales tax will be eligible fix the I lir. It does not apply to additional personal property tax or commercial surcharges. In addition. the IIF Commission has the right it, declare some o] the additional revenue as surplus and to disperse it to the taxing entities. Ilie next meeting Is September 1Q" at noon at the Osage Cen:cr. Ihcsc are public meetings and our representative will send out minutes alter each meeting, E -magazines checked out 74 times in July. This statistic has been added to the monthly board report. Pre -overdue notices are now being emailed the day before an item is due. Complimentary Educator Card change notices were emailed to teachers and SEMO faculty. Letters were sent to all public and private schools. Building Repairs: The Fire Alarm notifier part has been ordered as well as 23 seat replacements for I lermann Miller chairs. Bandwidth Upgrade: I he fiber has been installed and we are awaiting the completion of this upgrade. F. -Rate discounts and MORENET state funds will pay the $5100 installation cost — no need for the library to use the budgeted money. COMMITTEE Racing to Read Grant: Sharon Anderson applied for and has been awarded a ASSIGNMENTS $19.500 grant. "Chis is the second grant she has been awarded which allows for give-away books and training for preschool providers. Upcoming Webinars: Betty will send each of you the link for the Public Libraries and Community Engagernenl Webinars. Upcoming Programs are detailed in the monthly calendar distributed. Missouri Library Association Conference Request: Oircctor Martin requested $1974 to send 3 stall members to the conference. Kevin made a motion to approve the request, seconded by Stacy. Motion passed. FRIENDS the Fall Book Sale will be held Sept H- 2015. 1 heir next Board meeting will be September 15" at 5:30pm ADJOURNMENT Ed made a motion to adjourn the meeting at 7:35am, seconded by Fran. Motion passed. NEXT Thursday. September 24th at 7:OOam at the library MEETING Recorder Linda Bailill CAPE GIRARDFAU PUBLIC LIBRARY BOARD OF TRUSTEES Board Meeting: Thursday, Sept 24, 2015 a' 7am Cape Girardeau Public Library. Cape Girardeau, MO ATTENDANCE Present: Fran Austin, Ed Thompson, John McGowan, Amy Trueblood, Lucas I laley, Kevin Greaser, Sheryl Smith Also present: Director Betty Martin, Linda Bailiff' Absent: Angel Hillman (resigned), Stacy Lane I he meeting was called to order at 7:00 am. MINUTES The minutes were reviewed. John made a motion to approve the minutes, seconded by Fran. Motion passed. BILLS The bills were reviewed. Kevin made a motion to approve the bills, seconded by Sheryl. Motion passed. PRESIDENT'S Board member Angel I Tillman resigned via email early this morning. There are REPORT three applications to review and Betty will check with the City to see if there are more. DIRECTOR'S Amy Kimmel formed the Wednesday Club in 1892 to work for the betterment of REPORT Cape Girardeau. In 1916 the Women's council of Clubs was organized BETTY MARTIN representing 18 women's clubs in Cape Girardeau. They identified the number one need of the city was to have a public library and they worked with the Carnegie Foundation to make it happen. A haw2hom tree was planted in Kimmel's honor in 1923 marked with an inscribed stone. The tree eventually died and the stone has been moved around the city and will now be placed on library properly. When the Wednesday Club disbanded a number of years ago, they gave the library what was left in their bank account. The Daughters of -the American Revolution will host a dedication ceremony at the library on Sundav, October 1 Oh at 2:00pnt to rededicate the stone. All board members are invited and encouraged to attend. TIF Commission is reviewing the city's development plan and will hold a public meeting on Thursday, Oct. 29 at 6:00 at the Osage Center. Community Engagement Seminars: Today is the last in the series. The first two have been recorded. Ask Director Martin for the link. Building Repairs: The lire alarm notilicr has been repaired. Bandwidth Upgrade is scheduled for completion tomorrow, 9/25. EBSCO ebouks: Gain access to 40,000+ ebooks through Ebsco's link on the library's website. There is an "app" to download if desired. Library Usage Statistics: Enclosed in the board packet to help demonstrate the need and usage of libraries. At 7:30 John made a motion, seconded by Amy to go into closed session to discuss a personnel matter pursuant to RSMo. Section 610.01.1(3). Sheryl made a motion to open session, seconded by Kevin. Open session continued at 7:50am. BYLAWS Director Martin requested a meeting to review policies. The Committee consists COMMITTEE of John, Lucas and Amy and was set for 'fuesday, October 13°i at noon in Betty's oil -ice. FRIENDS 'Phe Fall Book Sale was held Sept 11-13. 2015 and garnered $4.107 before expenses. Their nest Board meeting will be October 20th at 5:30pm ADJOURNMENT Sheryl made a motion to adjourn the meeting at 7:56 am, seconded by Lucas. Motion passed. NEXT Thursday, October 22nd at 7:OOam at the library MEETING Recorder— Linda Bailiff CAPE. GIRARDEAU PUBLIC LIBRARY BOARD OF TRUSTEES Board Meeting: Thursday, October 22, 2015 'a, lam Cape Girardeau Public Library, Cape Girardeau, MO ATTENDANCE Present: Fran Austin, .lohn McGowan, Amy I rueblood, Lucas I laley, Bevin Greaser, Sheryl Smith, Stacy Lane Also present: Director Betty Martin, Linda Bailiff Absent: Ed Thompson The meeting was called to order at 7:00 am by Vice President Amy Trueblood, MINUTES The minutes were reviewed. John made a motion to approve the minutes, seconded by Kevin. Motion passed. BILLS The bills were reviewed. Kevin made a motion to approve the bills, seconded by Lucas. Motion passed. PRESIDENT'S Amy asked for Board member Suggestions. Betty will check with the City for REPORT recent applicants. DIRECTOR'S The Amy Kimmel rock celebration went well. Thanks to Fran for representing REPORT the Board. BETTY MARTIN Director Martin will attend the TIF Commission public meeting on Oct. 29 at 6pm. I Tarry Kiefer has been vigilant about looking out for the interests of the librarv. Director Martin suggested setting up a meeting with our legislators to make sure they are up to dale on library information. Suggestions for this meeting included inviting people to talk about how the library has directly impacted their lives. A November or December dale will be announced. MLA Conference Update: This was ajoinl conference of Missouri and Kansas libraries. Some of the sessions that Director Martin attended include: StoryC'orps grants, Waytinding in Big Spaces, Top Tech Trends, Circulating E -Readers, Attracting users with easier online access (library card applications.'), and a tour of the downtown Kansas City library. Staff Update. Adult Services Coordinator Beth Phillips was terminated on October 6`h, 2015. The position has been advertised in the SE Missourian, MLA job list, MALA job list, and the Mizzoujob list. Building Updates: Twenty-three chairs have been repaired, two ot'which were under warranty. Approximately $2000 was spent to replace'_' 1 stained seats. A power washer has also been purchased to clean up the limestone bands nil the outside of the building. Bandwidth Upgrade is complete and was upgraded from 10 to 20 mb and will allow more e -devices to access the internes. KBSI Horror Movie Series: Director Martin has given permission for filming to lake place in the library with "Misty Brew". Library Cameras: Director Martin asked for further clarification of when the library may share security camera Nonage. Currently no tbotage may be looked at or shared without permission from Director Martin. This policy will be reviewed again in depth at the next policy review committee meeting on'I hursday, November 5" at noon in Director Martin's office. BYLAWS John McGowan reported on the Bylaws Committee meeting held on I uesday, COMMITTEE October 13th. The Bylaws were reviewed to add "virtual attendance" and electronic voting and to make some minor revisions. Fran made a motion to accept the policy seconded by Stacy. Motion passed. The new Youth Services meeting room policy was reviewed and recommended for approval, Sheryl made a motion to accept the policy, seconded by Stacy. Motion passed. 'I1he meeting room policy was reviewed with these recommended changes: all reservations will end 30 minutes prior to library closing, age 18 and under will be reterred to the Youth Services program room (case by case basis). Also, instead of the strict "each group once a month only" policy, the Administrative Assistant can use her own discretion to allow more than one meeting per month per group. Kevin made a motion to accept the policy, seconded by Fran. Motion passed. The Discrimination and I larassment policy needs more review and will be discussed at the November 5"i Bylaws Committee meeting. FRIENDS I'he Friends meeting will be held on October 27"', 2015. ADJOURNMENT Fran made a motion to adjourn the meeting at 7:59 am, seconded by Lucas. Motion passed. NEXT Thursday. November 19th at 7:00am at the library MEETING One Week Early, Recorder— Linda Bailill CAPE GIRARDEAU PUBLIC LIBRARY BOARD Off RUSTEES Board Meeting: Thursday. November 19, 2015 ae 7anh Cape Girardeau Public Library, Cape Girardeau, MO ATTENDANCE Present Ed Thompson, Fran Austin, John McGowan, Amv Trueblood, Lucas The packet includes the top 10 assessed valuations for the library district The TIF Commission public meeting had a good attendance. Reminder: The Commission only recommends to the City Council. It remains to be seen if there will be any letfover las revenue that will come to the library. Legislator Update: Still need to set up a meeting. Show Me Libraries PAC: Several library directors and staff have formed a PAC in order to raise money to give to election campaigns. 'Ihe end goal is to have access to more legislators who have influence over library lines in the stale budget. An email with information and request for donations has been sent to all library board members and library staff. You will see Betty Martin's name on the list. She is on the committee as a private citizen. Personnel: Three staff members are dealing with illnesses or death in their family and one full time staff member has had major heart surgery. A retired staff member has been rehired on a parttime hasis to help while the one staff member is recovering. Director Martin is currently reviewing six applications for the AS Coordinator position. Apparently, the former AS Coordinator has moved to Kirksville and is working part-time. 'I he library may have to pay some unemployment, but so far the amount is unknown since it is reported on a quarterly basis. Haley. Sheryl Smith, Stacy Lane Also present: Director Betty Martin Absent: Kevin Greaser MINUTES The minutes were reviewed. I" remove the sentence in Staff update "Adult Services..." With that change, Lucas moved, Amy seconded, amended minutes were approved. BILLS Fhe bills were previously submitted via email and approved. PRESIDENT'S Board Appointment Recommendation: Motion by Stacy to recommend to the REPORT City Council to appoint David Diveley to the library board. Seconded by Fran. Motion carried. DIRECTOR'S State Money: The first of two State Aid payments has been received in the REPORT amount of $2349 ($6151 less than last year, but $554 more than budgeted). The BETTY MARTIN first of two Out of State A&E payments has been received in the amount of $21 86 ($300 less than budgeted). The packet includes the top 10 assessed valuations for the library district The TIF Commission public meeting had a good attendance. Reminder: The Commission only recommends to the City Council. It remains to be seen if there will be any letfover las revenue that will come to the library. Legislator Update: Still need to set up a meeting. Show Me Libraries PAC: Several library directors and staff have formed a PAC in order to raise money to give to election campaigns. 'Ihe end goal is to have access to more legislators who have influence over library lines in the stale budget. An email with information and request for donations has been sent to all library board members and library staff. You will see Betty Martin's name on the list. She is on the committee as a private citizen. Personnel: Three staff members are dealing with illnesses or death in their family and one full time staff member has had major heart surgery. A retired staff member has been rehired on a parttime hasis to help while the one staff member is recovering. Director Martin is currently reviewing six applications for the AS Coordinator position. Apparently, the former AS Coordinator has moved to Kirksville and is working part-time. 'I he library may have to pay some unemployment, but so far the amount is unknown since it is reported on a quarterly basis. Building Updates: A couple of manufacturer's representatives came to check on all of the folding tables in the conference rooms and replaced the back wheels. Four broken tables will be replaced. There will not be a December Board Meeting. Betty requested the January meeting be changed to January, 26a'— the board agreed. BYLAWS The committee reviewed the updated version of the Anti -discrimination Policy. COMMITTEE John made a motion to approve, seconded by Stacy. Approved by all except Kevin who opposed via his proxy. The committee reviewed the updated version of the Digital Video Security Camera Policy. John made a motion to approve, seconded by Sheryl. Approved unanimously. FRIENDS 'Rte next Friends meeting will be January 19"i, '_'016. ADJOURNMENT Sheryl made a motion to adjourn the meeting, seconded by John. Motion passed. NEXT Tuesday, January 26", 2016 (ai 7am at the library MEETING Two Days Early. Recorder— Linda Bailiff