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HomeMy WebLinkAboutUntitledCAPE. GIRARDEAU PUBLIC LIBRARY BOARD OF TRUSTEE'S Board Meeting: I tosday..lanuary 26"i, 2016 �a 7am Cape Girardeau Public Library, Cape Girardeau, MO ATTENDANCE Present EdThompson, Fran Austin,.lohn McGowan. Amy Trueblood, Lucas Haley, Sheryl Smith, Stacy Lane. Kevin Greaser, David Diveley Also present: Director Betty Martin Absent Fran Austin w/proxy MINUTES the minutes were reviewed. John made a motion to approve the minutes, seconded by Amy. Motion approved. BILLS November and December 2015 bills were approved via email by majority. Kevin made a motion to approve the January, 2016 bills seconded by Stacy. Motion passed. PRESIDENT'S lid Ihompson welcomed new board member Dave Divelcy. Dave will serve on REPORT the Bylaws and Policies and Building and Grounds Committees, Kenn Greaser agreed to serve as'I'reasurer tor the remainder of the fiscal year. DIRECTOR'S Library Advocacy Day is Feb 9": Betty will attend and plans to review the State REPORT Library Budget allocations, the shrinking State Aid fund and the A&L' allotments. BETTY MARTIN MPLD December meeting: Betty met with directors of similar sued libraries and libraries that are in the MOLIB260 consortium. There are presently 93 libraries in the consortium. As of December the consortium has access to 15,961 unique titles. Ihe), are working on collection development guidelines. F -sharing magazines was also discussed. The Missouri Public Library Directors meeting agenda included: how to talk to your legislator, some updates on personnel issues with a human resources director: updates from AMIGOS and MORENet; presentation by John Shrastka from FveryLibrury (helps libraries run and win campaigns); and an update by the State Librarian. -Ibis year's state funding include $725,000 in State Aid, $2 million for MOREnet internet connection and A&E money. If libraries continue to lose funding, the slate will not be eligible for the full federal match funding. Libraries have lost .42/capita in the last 5 years. An attorney for the State Library also reviewed the Sunshine Law. Reminder: In a closed session, the minutes remain closed but the vote and decision are open. When a meeting is reopened, the decision and vote should be recorded. Also, the Patriot Act has been amended and no longer requires a mass collection of data. Audit: On page 6 of the audit is the MD&A report. Page 20 lists the fund balance as of ,lune 30. 2015 to be $1,559,551. Show Me Libraries PAC — thank you to those who donated. Personnel: Stephanie Weidenbenner began as the Adult Sen ice Coordinator on December Id, 2015. As required for this position, the appointment was approved by the board via email with a majority vote. Part-time User Services Associate Whitney Vandeven has been promoted to the full time Adult Services Assistant position as of February I ", 2016. Savanna Mane was hired for a part- time User Services position. Marilyn Hutchings is in a rehabilitation facility recovering from a heart attack. She is still weak, but recuperating. It is uncertain how all these changes will affect the personnel line in the budget. Gilmore Bell has filed the necessary annual report for the Certificates of Participation. The library contracted with them for this service for three years. This is the first of the three years. WiFi Printing: Director Martin and Technology Advisor Barrett Kinsey have been looking for a way to offer witi printing for several years. I he current proposal would change how our bandwidth works Ino longer divided) and how individuals would log onto the wifi. Patrons using the wifi could do so using a library card, internet only card or a guest pass. Currently, nothing is needed except the password. which is the library's phone number. Witi use could then be measured, witi would be filtered and witi printing would be available. A one month trial is available before purchasing. The set-up cost is $3,930 then $600/year for maintenance. The Friends Foundation agreed to pay for the set-up cost. Tax Season: "Ilie Federal and State agencies no longer provide paper tax forms. Library staff will help patrons print forms from the website. 'I "he AARP volunteer tax preparers will be here three days a week from Feb through April - Mondays from 1-3. Wednesdays & Thursdays from 9-1. Special Needs Grant: Youth Services Assistant Renee' Jackson has applyed for an LS I A grant to offer story times to special needs populations — Parkview School and Blue Sky — a $5.517 grant which requires a $710 match from the library. Reading Challenge Sheets and the February Calendar of Events were distributed describing a train exhibition, arm knitting. Great Decisions, Great Books and gentle yoga programs. City Manager Scott Meyer will be at our February board meeting to give a presentation on the upcoming tax issue. BY'LAWS & Updated Policies: Copies of the Anti -discrimination and Digital video policies POLICIES were sent with the board packets. Please discard the old digital video policy. BUDGET & The Personnel Committee will meet Friday, Feb 12°i at noon to revicwdrevise the PERSONNEL Director's I'.valuation Form. FRIENDS The Friends Foundation approved $21.747 in library grants including money for summer programs lot youth and adults. some collection development items and additional hands-on items for the preschool area. Also, the Friends will supply set up costs [or the wit) printing project and the 2"''vear platform cost for e -magazines (Zinio). The next book sale Noill be March 4-6t". Please bring donations any time. A Volunteer sign-up sheet will be circulated at the February board meeting. The nest Friends meeting will be February 16th, 2016. ADJOURNMENT Sheryl made a motion to adjourn the meeting, seconded by John. Motion passed. NEXT Thursday, March 24'", 2016 rw 7am at the library MEETING Recorder— Linda Bailiff CAPE GIRARDEAU PUBLIC LIBRARY BOARD OF TRUSTEES Board Meeting: Thursday, Feb 25"', 2016 8, 7am Cape Girardeau Public Library, Cape Girardeau, MO ATTENDANCE Present: Fran Austin, Amy Trueblood, Lucas 1-laley, Sheryl Smith. Kevin Greaser, David Diveley Also present: Director Betty Martin, Linda Bailiff, Citizen David Epps and City Manager Scott Meyer Absent Stacy Dohogne Lane, Ed Thompson, John McGowan MINUTES the minutes were reviewed. The "nest meeting date" should be changed from March 24t" to Feb 25"i. With this change, Sheryl made a motion to approve the minutes, seconded by Lucas. Motion passed. BILLS The bills were reviewed. Kevin made a motion to approve the hills, seconded by Lucas. Motion passed. PRESIDENT'S In the absence of Ed Thompson. Vice President Amy Trueblood ran the meeting. REPORT She introduced Mr. David Epps, a Cape Girardeau citizen whojoined the meeting to discuss the two use tax issues that will appear on the April ballot. Mr. Epps was allowed 5 minutes to present his position. City Attorney Scott Meyer gave a presentation on the same tax issues. DIRECTOR'S Library Advocacy Day: On Feb 91' Director Martin visited with Sen REPORT Wallingford and Rep. Swan. A week later the I louse Appropriations Committee BETTY MARTIN adopted an amendment to return both State Aid and REAL to the FY2015 levels. Now, there is a substitute amendment that only restores some of the money to both funds. Library District Boundary: Rep. Swan requested a meeting in Cape about the boundary issue. Director Marlin took a copy of the boundary map and reviewed past attempts to address the issue. The idea of possible annexation for the "gray areas" came up and Director Martin will look into it. The downside is that these same households will have a library tax increase if they are included into the library district. Not sure the "gray area" households would agree. Roof Leak: The roof was leaking over the adult nonfiction area and was fixed by resealing the scams. Staff Development Day is scheduled for Friday. March I g'". The library will he closed to the public. lie agenda includes: True Colors with Paul Hanna, Anti- discrimination training. Sensitivity training and collection shifting. Wi-Fi Printing went live on Wednesday, Feb 24"'. Everyone who uses the wi-ti must have an active library card, an Internet Only card or a guest pass. This new system will allow us to count the number of wi-fi users, offer wi-fi printing and run the filter through the wi-ti. In order to print, users will download a print driver (once). This new s) stein may cause a problem in the meeting rooms. Technology NEXT Thursday, April 28'" at 5:00 pm, Cape Public Library MEETING Board of Trustees Meeting and Retreat 5-8pm. Recorder— Linda Bailiff Administrator Kinsey is working on a solution for those rooms. In answer to a question from last months meeting, the Internet Filtering topics include hate speech, pornograplry, adult content, drugs and alcohol, P2P, adware and malware, criminal skills, extreme content (gore) and nudity. The library has paid $1252 in unemployment for a three month period. Poplar Bluff Library is celebrating their centennial with a Golden Book art display throughout the months of March and April. The Board Retreat is scheduled for April 281h. The Board suggested the Youth Services and Adult Services Coordinators give presentations. BUDGET & Sher) I reported the committee met on Feb 12"' to review the Director's evaluation PERSONNEL form. The committee decided to use the same form this year and ask board members to make recommended changes on the form. The Committee will meet again on'I'hursday, March 17"'. FRIENDS The nest book sale is March 44". A volunteer sign-up sheet was distributed. Collette Travel: As a fundraiser, the Friends are considering marketing trip packages where the Friends would receive a referral fee of $100 per each trip booked In addition, for every 15 people who sign up the Friends would earn a free trip, which could be "cashed in". Director Martin asked if the Board had any concerns about this idea and they did not. The nest Friends meeting will be March 15th, 2016. ADJOURNMENT The meeting adjourned at 8:10 am. NEXT Thursday, April 28'" at 5:00 pm, Cape Public Library MEETING Board of Trustees Meeting and Retreat 5-8pm. Recorder— Linda Bailiff CAPE GIRARDEAU PUBLIC LIBRARY BOARD OF TRUSTEES Board Meeting: Thursday, March 24th". 2016 01) 7am Cape Girardeau Public Library, Cape Girardeau, MO ATTENDANCE Present: Fran Austin, Amy Trueblood. Sheryl Smith, Kevin Greaser, David Divelcy, Stacy Dohogne Lane, Ed Thompson, John McGowan Also present: Director Betty Martin, Linda Bailiff Absent: Lucas Haley MINUTES The minutes were reviewed and approved on motion by Sheryl seconded by Fran. Motion passed. BILLS The bills were reviewed. Kevin made a motion to approve the bills, seconded by Amy. Motion passed. PRESIDENT'S President Ed Thompson had nothing to report. REPORT DIRECTOR'S State Budget Update: Some money has been put back into the REAL budget REPORT which helps to pay for the internet connection at the library. The Legislature is still BETTY MARTIN in the middle of the budget process, however. The Senate will look at it nest. Staff Development Day was last Friday. Paul Hanna presented the True Colors Personality assessment; Amy Trueblood presented on Anti-Discrimination/Anti- Harassment (after which all staff present signed an acknowledgment of the policy): Blue Sky personnel presented on Sensitivity training to help staff better serve developmentally disabled users; and the day ended with Gentle Yoga. Staff Update: Marilyn Hutchings is still out recovering from multiple health issues. Barb Campbell is also on extended leave. We are considering hiring a temporary part-time staff member to help with Barb's tasks. Wi-Fi Printing went live on Wednesday, Feb 24"i. In the first 20 days there were 40 prints made using the Wi-Fi. Director Martin was asked, and agreed, to join the KRCU Advisory Board. The library will be collecting food for fines during National Library Week, April 10-16. Each nonperishable item is worth $.50 and may be used to pay for fines, not fees or lost materials. Director Martin showed a video Goin the American Library Association called "Short Takes for Trustees, What It Means to be a Trustee". More "Short Takes" will be shown in the future. BUDGET & Sheryl distributed the revised Director Evaluation Form for review. Kevin made PERSONNEL a motion to accept the draft, John seconded the motion. Motion passed. Sheryl made a motion to go into closed session to discuss a personnel matter per RSMO 610.021(3). Amy seconded the motion. Motion carried. Director Martin and Administrative Assistant Bailiff left the room at 8:35 am and returned at 8:50 am. Minutes were recorded. FRIENDS The Spring Book Sale made $3333 before expenses. Thanks to everyone who volunteered to help, shopped or donated items. Collette Travel: -1 he Friends are moving ahead with sponsoring a trip. Two board members are meeting with the travel agent to pick a trip and time. The Friends will help with two events being planned by Adult Services Assistant Whitney Vandeven: a blood drive and a trivia night. National Library week is April 10-16ih. During this week, the Friends will host a volunteer appreciation evening on "I uesday the 120' from 5-6pm, give gift cards to the staff on I uesday the 13°i for Library Worker Day and give out special National Library Week bookmarks. The next Friends meeting is April 19th, 2016 ADJOURNMENT The meeting adjourned at 8:10 am. NEXT Thursday, April 28'" (a,, 7am, Cape Public Library MEETING Note: The Board Retreat is tenatively planned for the morning of May 26" beginning at 7am. Recorder — Linda Bailiff CAPE: GIR.ARDEAU PUBLICLIBRARY BOARD OF TRUSTELS Board Meeting: 'I'hursduy, April 161h` 21116 (Q lam Cape Girardeau Puhlic Library, Cape Girardeau. \40 ATTENDANCE Present: Fran Austin, Ain) Trueblood, Sheryl Smith, Luau Haley, David Divcicy, Stacy Dohogne Lane, Ed'1"hompson, John McGowan Also present: Director Betty Martin, Linda Bailiff Absent: Kee in Greaser MINUTES i -be minutes were reviewed and approved an motion by Sheryl seconded by Fran. Motion passed. BILLS The bills were reviewed. John made a [notion to approve the hills, seconded by Lucas. Motion passed. PRESIDENT'S President Ed Thompson reported that David. Fran and Kcv in's board appointment REPORT will expire June 30, 2016 and asked thein to go online to cifyofcapegirardeau.org website to fill out an application for re -appointment. DIRECTOR'S Director's Evaluation: Thank you for the kind evaluation. Recent efforts on REPORT staff morale include writing; a personal message to each staff member that was BETTY MARTIN distributed at staff development day along with a $25 gift card sharing a recent complimentary email with the staff. Director Martin will work on setting a goal for numbers of presentations/month. Staff Update: Barbara Campbell has resigned her part-time position and applicants will be interviewed to fill her hours. Marilyn Hutchings is recuperating and plans are being made for her return to work. Sharon has been asked to serve on the Missouri Gateway Book Award Committee from August, 2017—August, 2018. It will require two trips to Jefferson City, a MASL membership and conference attendance. The library expense could be $1700 but Sharon plans to write a grant request fir Iha conference totaling $900.00. 'Me library will receive free books. State Budget Update: Both the House and Senate put $1 million bark info state aid plus $750,00 into the REAL budget. 'rhe budget still needs the Governor's signature. Also, the Governor recommended an increase to the A & E money — from $800,000 this Near to $1,01 M00. Refinancing: Gilmore and Bell completed the Arbitrage Rebate Analysis. At the time of the refinancing $2000 was placed in a special account to pay fur that service. Wi-Pi Printing: The meeting rooms now have their own access point that is separate from the Wi-Fi printing system in the rest of the library, !tallows easier access to the 6FiFi, as users will not need a Iibrary card. There have been 57 prints made over the prut month; 82 since the Wil'i printing service began on March 2"n. Because this new software blocks WiFi ;recess to palrons who nave more than $5 in fines, more patrons are paying their fines. Review of Collection Agency: In 2011 it was discovered the library had lost 1220 items totaling approximately $11.000. The library sends overdue notices when items are 7, 14 and 21 days overdue. At 41 days overdue the patron's name and account information is sent to Unique Management System. Ihev send a letter and an additional $10 is assessed. Another letter is sent two weeks later. They wait another 120 days before credit reporting. Unique also does skip tracing and attempts to reach the patron by phone. The library pays them $.15/phone call for people who have not given the library their email address. Aber June 15" library debt will no longer be credit reported. Library staff will watch closely to see if the rate of return diminishes. The Miscellaneous Income page in the board packet shows materials returned and fines paid due to reminders from the collection agency. Food for Fines: The library collected 72 food items during National Library Werk and donated them to FISH, the food pantry. BUDGET & Upcoming Programs: Stone Soup Shakespeare presents "The Comedy of Errors PERSONNEL at 6pm on Saturday, May 7". Amy presented the revised Extended Leave Policy for Board review which includes clarification on extended leave and accrued time off. Sheryl made a motion to approve the policy, seconded by Stacy. Motion passed. Video Short Takes: Director Martin presented a video from the Short lakes for Trustees on how to have efteetive board meetings. FRIENDS The Friends Board held a Volunteer Recognition event on April 12"i. Certificates were distributed to board members. Collette Travel: The friends are moving ahead with sponsoring a trip either to the Islands of New England in Sept, 2017, Canadian Rockies by Train, June, 2017 or Alaska Discovery Land & Cruise in July of 2017. They will choose which trip at their nest board meeting. Publicity will begin in the Fall of 2016. 'file Friends will help with two events being planned by Adult Services Assistant Whitney Vandeven: a blood drive in June and a trivia night scheduled for Saturday, .luly 91h The nest Friends board meeting is May 17th, 2016. ADJOURNMENT The meeting adjourned at 8:00 am. NEXT Thursday, May 26th (d. 7am, Cape Public Library MEETING Annual Retreat and Board Meeting Recorder — Linda Bailiff CAPE GIRARDEAU PUBLIC LIBRARY BOARD OF TRUSTEES Meeting and Retreat Board Meeting: Thursday, May'_6°i, 2016 PrP lam Cape Girardeau Public Library. Cape Girardeau, MO ATTENDANCE Present: Fran Austin, Amy Trueblood. Sheryl Smith. Lucas Haley, David Diveley, Stacy Dohogne Lane, Ed Thompson, John McGowan, Kevin Greaser Also present: Director Betty Martin, Linda Bailillf, Youth Services Coordinator Sharon Anderson Adult Services Coordinator Stephanie Weidenbenner joined for the Retreat. MINUTES The minutes were reviewed. Under "State Budget Update" the stale aid number should be $750,000; also under "Refinancing" a sentence will be added "that no further action is required" With the changes, Sheryl made a motion to approve the minutes seconded by Stacy. Motion passed. BILLS I he bills were reviewed. Amy made a motion to approve the bills, seconded by Lucas. Motion passed. PRESIDENT'S President Ed Thompson reported that David, Fran and Kevin's board appointment REPORT will expire June 30, 2016 and asked them to go online to cityofcapegirardeau.org website to till out an application for re -appointment. DIRECTOR'S Staff Update: Reference Assistant Marilyn Hutchings has returned and is REPORT working part-time for 6 weeks then will return full time. Summer part-time hours BETTY MARTIN have been filled with former employee Kyle Campbell and a shelver Josh Vogel. Director Martin plans to hire a permanent part timer in August. liven with all of the stall -upheaval it looks like the salary budget lines will be on target. Kudos to the staff for "making do' with less. Show Me Express handout shows the library budget amounts that the Missouri Legislature passed, awaiting the Governor's signature. The figures reflect 87% of FY 15 total appropriations. A new online database"Tumblebooks" will soon be available to all public libraries. It will include 550 animated, talking picture books for children and preschool through grade 3 accessed in the library or remotely. \ Due to budget restraints and little use, the language database Mango will be dropped and replaced with Pronuneiator at !w the cost. Duolingo was suggested as a 1}ee alternative to Pronuneiator. An online class database oftering a number of online classes including computer classes is also being considered. 2015-2016 Board and Holidav Calendar was presented and reviewed. Stacy made a motion to approve the calendar, seconded by Fran. Motion passed. Upcoming Programs: The summer program guide is out — please share with friends. BUDGET & I Ile Budget and Personnel Com in illec will meet to discuss the upcoming 2015/16 PERSONNEL Library Budget on Tuesday, June I sl at noun in Director Martins office. BY LAWS AND Due to a recent meeting room policy challenge, The By Laws and Policy POLICY Committee will meet to discuss possible revisions on -Tuesday, June 7°i at noon in Director Martin's office. FRIENDS The Friends Board decided to promote the Collette Travel tour "Islands of New England" in the fall of 2017 as a fund raising event. There will be one or two travel shows this fall to talk about the tour and costs. The Friends will be helping with a Blood Drive on June 23rtl from 2:30-6:OOpm. Each donor will receive $5 in Friends Book Bucks. I lie neat Book Sale is the weekend tier Labor Day, September 9-11 ih. ADJOURNMENT The meeting adjourned at 7:50am. NEXT Thursday, June 23, 2016 (W, 7 am. MEETING ANNUAL BOARD Youth Services Coordinator Sharon Anderson and Adult Services Coordinator RETREAT Stephanie Weidenbenner each made a presentation to the board reviewing the year with photos and program statistics. Director Martin presented a video from Short Takes on Board of Trustee ethics and one on Library Policies. There are several more presentations to view and little time left to access them. Director Marlin will review the remainder and recommend which is best. Recorder - Linda Bailiff CAPE GIRARDEAII PUBLIC LIBRARY BOARD OF TRUSTEES Board Meeting: Thursday, June 23rd, 2016 rot 7am Cape Girardeau Public Library, Cape Girardeau, MO ATTENDANCE Present Fran Austin, Anry Trueblood. Lucas Haley, David Divelev. Stacy Tumblebooks access is now available to libraries and will be set up on the website. Missouri Public Library Directors Meeting: MOLIB2GO meeting — 97 libraries are currently in the consortium. As of this date there are 25,279 e -book and e -audio titles, (30,028 copies), 550 videos and 141 magazine titles. There will be no price increase this year but all libraries will pay $100 towards the magazine platform fee. The April 2016 consortium circulation was up 30% from 2015 — 00,000 eires/month. Also at the meeting there was a presentation on how libraries can become a passport acceptance facility. Springfield, FeStUS and Kirkwood libraries are curren[ty offering this service and more sites arc needed. The process includes an application and acceptance for the library and certification training for library staff. We will also offer to supply the passport pictures for applicants. Other Dohogne Lane, John McGowan, Kevin Greaser Also present: Director Betty Martin, Linda Bailiff Absent: Sheryl Smith, Ed Thompson MINUTES The minutes were reviewed. Kevin made a motion to approve the minutes, seconded by Fran. Minutes approved. RILLS The bills were reviewed. John made a motion to approve the hills, seconded by Kevin. Motion passed. A suggestion was made to investigate "Mail Chimp" as a less expensive email blast Solution. The 2015/2016 Budget Amendments were presented. Alter review and discussion, Fran made a motion to approve the amendments as presented, seconded by John. Motion passed. PRESIDENT'S In the absence of President Ed Thompson, Amy Trueblood presented the Slate of REPORT Officers for 2016/2017 as follows: President Amy Trueblood, Vice -President Lucas I laley, Secretary: Fran Austin, Treasurer: John McGowan. All officers agreed to serve. Kevin Greaser submitted a letter of resignation effective as of this meeting. On behalf of the library, Director Martin thanked Kevin for his service and asked fur replacement recommendations. DIRECTOR'S Staff Update: Part time staff members Tony, Green and Savanna Mane will be REPORT leaving the library. Andi Fox has been hired as a replacement and we are looking BETTY MARTIN for another. Renee Jackson Filed a worker's compensation claim for a cut finger and has been released from the doctor. The library has paid 2'/ quarters of unemployment to Elizabeth Phillips. All annual evaluations were completed by the end of May. A big "Thank You' to Kevin for the cake and ice cream in recognition of the library staff for their teamwork during this transitional year. Tumblebooks access is now available to libraries and will be set up on the website. Missouri Public Library Directors Meeting: MOLIB2GO meeting — 97 libraries are currently in the consortium. As of this date there are 25,279 e -book and e -audio titles, (30,028 copies), 550 videos and 141 magazine titles. There will be no price increase this year but all libraries will pay $100 towards the magazine platform fee. The April 2016 consortium circulation was up 30% from 2015 — 00,000 eires/month. Also at the meeting there was a presentation on how libraries can become a passport acceptance facility. Springfield, FeStUS and Kirkwood libraries are curren[ty offering this service and more sites arc needed. The process includes an application and acceptance for the library and certification training for library staff. We will also offer to supply the passport pictures for applicants. Other locations have experienced 30 in inures of stal7'time for comp Icling the application process. As per Passport Agency rules the library will charge $25 per new passport and $10 per photo both of which the library keeps. The Missouri Speaker of the I louse Todd Richardson and the representative for Poplar Bluff gave a brief legislative update and answered questions. A representative from a financing firm made a presentation on financing library projects. On the second day of MPLD Stale Librarian Barbara Reading gave an update on State funding. The Cape Library may see $2000 more in State Aid than we budgeted for next year. There will also be a 250.6 increase in ARE money which will be used lbr collection development. Morenet will pay for I Ierilage Quest which will save the library $925 in online database costs. Ms. Reading reported Wolfner Library will host a number of regional presentations on their services. the Cape Girardeau Public library will have 2 presentations on Friday, August _'6th: one at 8:00 for the library staff and another at 10:00 for slal7bfregional libraries and any area agencies who would benefit from their services. Everyone is invited to attend. Services include books on digital cartridge. along with digital talking book machines and accessories such as headphones. These services are free of charge to Missourians who are unable to read standard print material due to visual or physical limitations. Ms. Reading also stated that there are currently 7 candidates for the Secretary of State — of them she knows that Kraus is a library supporter. There was also discussion about the change in exempt status beginning December 1, 2016. The library has one staff member that will be affected. Financial News: The U. S. Senate has recommended an increase of over $1.25 million from the President's proposed budget for the LSI'A funding. Telescope: Library stall are working towards acquiring a telescope through the St Louis Astronomical Society. The Society will provide stall training to Whitney and Barrett on the "fiddle proof' telescope and then the library will loan it out to patrons. Libraries are encouraged to provide two "star parties" per year. Christ) Mershon, Assistant Director of Continuing Education is helping to Ilnd funding for the telescopes. She also wants to form a committee to plan programs around the upcoming total solar eclipse on August 21. 2017 at 1:00 pm. Library Grounds: The trees nest to the north side of the building have been removed. 'I lie mulch in the parking lot beds has been replaced with rock. There is a water leak on the west lawn, probably from the sprinkler system. Steve I'Oe51e will determine what the problem is and fix it. We believe the leak is caused by damage done when the new fiber optic lines were installed. Director Martin will contact MORENFf to let them know. Wi-Fi Hot Spots: I ichnology Coordinator Barrett Kinsey and Director Martin met with a Verizon representative to learn about mobile hotspots. They are devices with unlimited data that patrons can check out to use at home. Director Martin will investigate how other libraries are offering this service. The library has had a request from a Kent Library statTmember to have a short civil wedding ceremony in the Cape Library stacks. The Board had no objections. BUDGET & Atm- presented the 2016/2017 budget and stated that the recommendation is to use PERSONNEL any projected revenue increases to increase salaries. After discussion, Kevin made a motion to approve the budget with one change that being a slightly higher raise for Technology Coordinator Barrett Kinsey, seconded by Lucas. Motion passed. BY LAWS AND The amended meeting room policy and application were reviewed by the board POLICY and discussed at length. Both were amended to allow for businesses that are within the library district to have use of the meeting rooms. All such businesses must first provide a paid property tax receipt. John made a motion to approve the policy, seconded by Fran. Motion passed. The Conflict of Interest. Ethics Statement and Ethics Policy were presented and discussed. Kevin made a motion for approval, seconded by Fran. Motion passed. FRIENDS Their Blood Drive is today from 2:30 - 6. The Trivia Night fundraiser is scheduled for Saturday, July 9 at 630. We are looking for teams and volunteers. ADJOURNMENT The meeting adjourned at 8:20 am. NEXT MEETING Thursday, July 28, 2016 ia? 7 am. (if needed) Recorder- Linda Bailiff CAPE GIRARDEAU PUBLIC LIBRARY BOARD OF TRUSTEES Board Meeting: Thursday, August 18, 2016'd, 7am Cape Girardeau Public Library, Cape Girardeau, MO ATTENDANCE Present: Fran Austin, Amy Trueblood. Lucas I laley, David Divelcy, Stacy Dohogne Lane. Sheryl Smith, Ed Thompson Also present: Director Betty Martin, Linda Bailiff Absent: John McGowan, Lucas Haley (attended via phone for part of the meeting) MINUTES the minutes were reviewed. Fran made a motion to approve the minutes, seconded by Stacy. Minutes approved. BILLS The bills were reviewed. Ed made a motion to approve the bills, seconded by Sheryl. Motion passed. A suggestion was made to investigate "Mail Chimp" as a less expensive email blast solution. PRESIDENT'S Set Tax Rates: 0.1641 General and 0.15 General Temp. Ed made a motion to REPORT approve the tax rates seconded by Fran. Motion passed. Each member present signed the Ethics and Conflict Statements. Committee Assignments: Building and Grounds: Fran Austin, Chairman: Lucas Haley and David Dively; By Laws and Policy: John McGowan, Chairman; Lucas Haley and David Dively; Budaet and Personneh Shervl Smith. Chairman: Ed Thompson as Co -Chairman and Fran Austin; Public Relations: Stacy Dohogne Lane, Chairman; John McGowan and Sheryl Smith. The Board discussed names for anew board member. Director Martin will follow up and report at the next meeting. DIRECTOR'S The Code of Ethics statement was signed and dated 8/18/16. Stacy made the REPORT motion to approve the statement, seconded by Ed. Motion passed. BETTY MARTIN Staff Update: Nevada Lewis has been hired as a part-time staff member at User Services. Kyle Campbell's last day was August 17°1. Rhonda Cole left at the end of July — she was retired but came to help during Marilyn's extended medical leave. Marilyn has been back working full time for several weeks. Sixteen staff members have come and gone since July, 2015. Governor withholds: In the beginning of July the Governor released a list of withholds which included most of the increases for libraries that were put in by the legislature. Insurance: The Property and Directors and Officers policies have been purchased from Angie Umlleet in Chap Arnold's Insurance Agent office. Selective Insurance is the provide. The library is saving $12,000 due to a' soft' market with no big property/liability claims in recent years. MORENET helped to contact I Iardline Contracting who damaged the water line and power to the sprinkler system when they installed the new liber optic connection. "Ihey offered and paid the $980 Foeste repair bill Travel Request: Director Martin submitted a request for 4 staff members to attend the Missouri Library Association conference in the amount of approximately $1695. Stacy made a motion to approve the request, seconded by Sheryl. Motion passed. The Tumblebooks link has been added to the library website's home page. Check out this new service for pre-school — 2"d grade children. Wi-Fi Hot Spots: Through the Missouri Directors Listserve. Director Martin discovered that Tech Soup offers discounted hotspot devices. The library purchased 5 Sprint hotspots with unlimited data for a total of $120/year. They were put into circulation 3 weeks ago. The devices check out for 3 weeks and there are currently 27 holds. In case of thef cion -return Barrett can remotely "turn oft" the WiFi to each device Next July the library will purchase 10 more (can only order from Tech Soup once a year). Telescope: Technology Coordinator Barrett Kinsey attended the telescope building workshop in St Louis. 'Che telescope should be delivered to the library soon. Several staff members will attend training in Jackson next Tuesday. The telescope was purchased by two businesses in town. It will check out for one week and can be put "on hold". If the telescope becomes popular Director Martin will ask the Friends Foundation to purchase another one. Passport Application Acceptance Facility status: Five staff members have completed the online training and have been certified. The Friends paid for the needed photo equipment. We are awaiting the proper forms and agent number assignments to complete the process. Once everything is in place, we will market this new service in various places. including our website. The library will NOT be authorized to renew passports, onl}first time passport applicants. A board member suggested the number of passport applicants be added to the statistics page of the monthly board report. .Additional Zinio magazine titles have been added, while some paper magazine subscriptions have been cancelled. Check out the Zinio magazines on the library website. Statistics: Computer Users and WiFi IJsers will now be reported separately. There were 860 WiFi sessions in July. This summer has shown an increase in business throughout the library. Circulation was up 23% in June from the previous June and up I I % in July. June's numbers were the best since 2009 when the new building opened. Director Martin attributes the increase to teamwork by book selectors, processors and shelvers. In addition, Adult program attendance was up 530,'4 in June and 45% in July. Youth program attendance was up 429ti in .lune. Monthly Calendar: Director Marlin and Whitney Vandeven worked with Reveal Graphics (who design and print the summer booklet) to design a new monthly calendar template. An example was passed around for board members to see. Recorder - Linda Bailiff Wolfuer Library: Woltner Library staff will offer a presentation on their services on Friday. August 26" at loam. Everyone is invited to learn about these services to visually or physically impaired patrons and help to inform the community. Display Case in the Lobby and Geraldine Hirsch Room: The display case shows a collection of stunning hand -made books and there is a very unusual art collaboration showing in the Geraldine Hirsch room. Staff member Whitney Vandeven has made great local contacts. Cameras: 'I he library will purchase tour additional surveillance cameras for Youth Services. upgrade two existing cameras for a wider range of sight and add a monitor inside the dock/staff door. This will cost about $5000.00. A recommendation was made to add an emergency alarm (with a keypad to disable the alarm) to the dock door in Youth Services. Meeting Room Policy Clarifications: No businesses located outside the library district may use the meeting rooms. Investment clubs may use the meeting spaces as they are comparable a book club. Short Takes: These trustee videos arc available through the end of September. Director Martin can send the link to anyone interested. Out of the Office: Director Martin will be attending a "Purpose Based Library" conference nest Tuesday — Thursday. FRIENDS The Blood Drive was successful with the goal of 20 usable donations met. Another Blood Drive will be held on Jan 19, 2017. Trivia Night raised $615 for the Friends which they used to buy photo equipment for the library's new passport service. The book sale is Sept 9-1 It". Volunteers are needed. The Islands of New England travel show will take place on Sept 18 an 2:00 pm. Please come and help spread the word. 'the Friends will earn 5100 for each person who signs up for the trip. AD.IOURNMENT Meeting adjourned at 8:10am. NEXT MEETING Thursday, September 22, 2016 (a' 7 am. Recorder - Linda Bailiff CAPE GIKAKDVAU PUBLIC LIBRARY BOARD OF TRUSTEES Board Meeting: Ihursday, September 22, 2016 !u` 7am Cape Girardeau Public Library, Cape Girardeau, MO ATTENDANCE Present Fran Austin, Amy Trueblood, Lucas Haley, David Diveley, Stacy Dohogne Lane, Sheryl Smith, Ed Thompson, John McGowan Also present: Director Betty Martin, Linda Bailiff MINUTES The minutes were reviewed. Fran made a motion to approve the minutes, seconded by Ed. Minutes approved. BILLS The bills were reviewed. Ed made a motion to approve the hills, seconded by Sheryl. Motion passed. PRESIDENT'S The Board discussed names for a new board member. Director Martin will follow REPORT up and report at the nest meeting. DIRECTOR'S Wi-Fi Hot Spots: The hot spot check- out time has been changed from 3 weeks to REPORT 1 week. There are 50 holds. We cannot purchase any more through Tech Logic BETTY MARTIN until next July. Telescope: The telescope has arrived and is available for check-out. Passport Application Acceptance Facility Status: As of this date in September the library agents have accepted and mailed 34 applications and have accepted over 51,000.00 in library service and photo fees The applicants are thrilled to have this service at the library. Wollner Talking Book and Braille Library staff gave a presentation to all library staff and a few community members. We now have sample players and titles. This service is for blind or visually impaired. physically disabled, reading disabled, institutions and schools. Book formats are large print, braille. print/braille for children, digital audio downloads, digital audio cartridges and web braille. They also offer magazines, descriptive DVDs and print/braille games. Four additional cameras have been installed in Youth Services, and better cameras focused on the DVDs, the User Services Desk and the back dock. A monitor by the staff/dock door has also been installed. The October Event Calendar was distributed to the board for their perusal. Ameren is moving a power pole on Clark Street. digging a hole that is 22' deep for the installation. They will come back in a couple of weeks to place the pole and fix the lawn. Jeff Long will speak at the October board meeting about Prop 4,'1'axpayer Protection amendment in reference to taxing services. He will speak during the 5 minute "Public Comments" section of the agenda. Director Martin will be out of the office October 5-7°i for the Missouri Library Assn. Conference and October 10-17 for vacation. FRIENDS Thanks to everyone who helped with the September book sale, Gross sales are $4241 plus 122 "book bucks". A few hoard members expressed an interest in tearing off covers of any left- over books so they may be recycled. The Islands of New England travel show last Sunday had 16 in attendance with 3 or 4 people signing up for the cruise. the Friends Foundation receives $100 for each ticket sold. See I"Class Travel website for more information. ADJOURNMENT Meeting adourned at 7:40 am. NEXT MEETING Thursday, October 27, 2016 at, 7 am. Recorder- Linda Bailiff CAPE GIRARDEAU PUBLIC LIBRARY BOARD OF TRUSTEES Board Meeting: "I hursday, October 27. 2016 0 7am Cape Girardeau Public Library, Cape Girardeau, MO ATTENDANCE Present: Fran Austin, Amy Trueblood, Lucas Haley, David Diveley, Stacy Dohogne Lane, Sheryl Smith, John McGowan, Absent: Ed Thompson Also present: Director Betty Martin. Linda Bailiff Public Comments: Jeff Long - Proposition 4 information MINUTES The minutes were reviewed. Sheryl made a motion to approve the minutes, seconded by David. Minutes approved. BILLS the bills were reviewed. Stacy made a motion to approve the bills, seconded by John. Motion passed. PUBLIC Jeff Long took 5 minutes to explain Proposition 4 which will be on the ballot COMMENTS November 8", 2016. PRESIDENT'S John Voss has applied to serve on the Library Board of Trustees. Director Martin REPORT will recommend Mr. Voss to the Mayor. DIRECTOR'S Staffing Update: Cole Bearden, who worked at the Poplar Bluff library, has been REPORT hired to work part-time in the User Services Department. Andie Fox will be BETTY MARTIN leaving in December. We are currently accepting applications for one more part- time staff member. Hot Spots: There are currently 60 holds. One device has been lost and replaced. Tech Soup called Director Martin after hearing her interview with KRCU discussing the new hot spots. They are writing a blog about our experience and also said that we can purchase one more hot spot before July, 2017. Staff have been asked to gather stories of patron experiences using the hot spots. One man said he was late returning the device as he was waiting to hear back from a job application. Parking Lot Striping: Midwest Painting has been contracted to re -stripe the parking lot on Veteran's Day (when we are closed). It will cost $3100 and will be taken from the Building Improvements expense account. Passport Applications = Huge Success: In September the library processed 66 passport applications equaling $2180 in library revenue. At this point in October an additional 85 applications have been processed. Sarah Vohsen will be trained as an additional passport agent. Staff have been very supportive of this new service. The passport statistics have been added to the monthly board report. MLA Conference: In addition to Director Martin, Stephanie. Sharon and Whitney attended the MLA Conference in Springfield, MO. "fhe opening keynote speaker Josh Hanagame suticrs from Tourette Syndrome. Ile wrote a book "The World's Strongest Librarian:' He talked about his life via the books that have been important to him. Director Martin attended additional presentations that included: trends in public libraries, Google forms, tree marketing avenues, leading staff through change, installing playground equipment in the library, customer service, and one by a Missouri author award winner Laura Me[lugh who talked about her book, /he Weight of Rlood. Sorter bin replacement: Of the 8 sorter bins, 1 has failed and will be replaced for $4000. Circulation and internet use increasing: See the monthly statistics and quarterly report. State Aid: Payment for the first two quarters has been received in the amount of $3554 - I S of the budgeted amount.'I -his is due to the Governor's current withholds. Meeting Rooms -types of businesses: The board clarified the use policy for businesses. The intent of opening up the meeting room to businesses in the district is to give them an off-site place for staff training and board meetings. The meeting rooms are not open to work -from -home businesses such as essential oils, scrapbooking, Avon, etc.. Upcoming Programs: The November calendar of events was distributed and discussed. FRIENDS I" Class Travel (on behalf of Collette Travel) will host the nest show for the 2017 Islands of New England Tour on Sunday, January 22 at 2pm at the library. ADJOURNMENT Meeting adjourned at 8:00 am. NEXT MEETING Thursday, November 17, 2016 41 7 am. Recorder - Linda Bailiff CAPE GIRARDEAU PUBLIC LIBRARI' 13OARD OF IRUSTLES Board Meeting: Thursday, November 17.'_016 (,P, 7am Cape Girardeau Public Library, Cape Girardeau, MO ATTENDANCE Present Fran Austin, Amv'frueblood. Lucas Maley, David Diveley, Stacy Dohogne Lane, Ed Thompson, John McGowan, John Voss Absent Sheryl Smith Also present: Director Betty Marin, Linda Bailiff President Airy 'frueblood welcomed new board member John Voss to the board. Mr. Voss and meeting attendees introduced themselves. MINUTES The minutes were reviewed. John M. made a motion to approve the minutes, seconded by Fran. Minutes approved. BILLS The bills were reviewed. Ed made a motion to approve the bills, seconded by Fran. Motion passed. PUBLIC Fran Austin commented on the Coad Chevrolet commercial that shows the library COMMENTS in the background, the concept of "Little Free Libraries" and how the library might contribute and Suggested the library might take pictures when the new voter ID law goes into effect. PRESIDENT'S Amy commented on a newspaper article that reported on several Missouri Public REPORT libraries who were reported by the State Auditor for not following the Sunshine Law. Amy was glad to see that the Cape Girardeau Public Library was not on the list. DIRECTOR'S Health Insurance costs are increasing by 901. for the year 2017. This fiscal year REPORT that line item will remain within budget, but next year it might increase by BETTY MARTIN $10,000. Morenet fees will increase $2000 next year. We received a first payment of $2588 of Athletic and Entertainment I az revenue. Hot Spots: The library now has 6 hot spots in circulation. J here have been two stories shared of grateful patrons using them to get homework done in the comfort of their homes. There is a blog about the Cape Library on the Tech Soup for Libraries website under "Library Spotlights." Parking Lot Striping has been completed at a cost of $3100. Passport Applications: 98 passport applications were processed in October realizing $3100 in gross revenue. Director Marlin distributed the Top Ten Assessed Valuations for review. Director Martin requested the January board meeting be changed to January 19, 2017. The board agreed to this change. (Subsequentl), the meeting was rescheduled via email to January 11, 2017). New website design: Director Martin met with Element 74 to start the process of a new design and will probably write a grant to fund the project. Please send all suggestions for the new, website to her. Upcoming Programs: 'I he December calendar of events was distributed and discussed. Reminder: No December board meeting. FRIENDS Friends members will be helping with the next Blood Drive on January 19" from 2:30 — 6:30pm at the library. ADJOURNMENT Meeting adjourned at 8:00 am. NEXT MEETING Thursday, January 19, 2017 (a) 7am. Recorder- Linda Bailiff