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HomeMy WebLinkAbout05-10-1984OFF- 01 T111 CITY OF CAPE GIRARDEAU May 10, 1984 To the Honorable Mayor and Council of the City of Cape Girardeau, Missouri Gentlemen: C Ty IAL 'APE G1PAR111U 11 The Planning and Zoning Commission met Wednesday, May 9, 1984. By majority vote, actual vote counted and in the file, we recommend as follows: 1. That the request of Harry E. and Francis R. Rediger to rezone Lots 232, 233, and 234 along Woodbine and Lots 218, 219, 220, 221, and 222 along Aspen Drive from R-1 Residential to R-3 Two Family Residential be approved. The Drury Development Corporation received postponement until the June, 1984, meeting of their request to rezone the premises at 2942 Bloomfield Road from R-1 Residential to C-2 Commercial. Mr. Thomas Tucker of the Southeast Missouri Regional Planning Commission discussed the preliminary cost and time estimates for the options available in updating the City's comprehensive plan. The Commission voted to recommend that a complete revision of the comprehensive plan be undertaken. Respectf u,l ly submitted, A. R. Mcycr� Secretary ARM:rlb Present: Giles, Meyer, Tooke, Herbst, Cox, Robinson, Rubs, Lowes "HOME OF MISSOURI STATE FLAG" CAPE GIRARDEAU COMPREHENSIVE PLAN UPDATE PRELIMINARY "BALLPARK" ESTIMATES OF TIME AND COSTS SOUTHEAST MISSOURI REGIONAL PLANNING COMMISSION MAY 9, 1984 There are two basic options available in regard to updating the City's comprehensive plan, with an obvious range of options in between. The first is a more or less "bare -bones" approach in which the latest land use data available for the "East End" would be used as is, with cursory field checks. The remainder of the City would be field sur- veyed to complete the necessary data. Following the field survey, the existing City base maps (1" = 4001) would then be updated to reflect existing conditions. These would then be photographically spliced and reduced to produce 1" = 8001, 1" = 1,000" and/or 1" = 2,000' maps for plan graphics. A plan report updating the population, existing land use, major street plan, and future land use plan elements would then be prepared for adoption. The second basic option is a complete revision of the comprehensive plan, including a complete new field survey of the entire City. Both options assume that the new reassessment photos and parcel overlays would be available for use. Under the second option, the reassess- ment maps would be used for field work and the parcel overlays would be used as a base for drafting a complete new set of 1" = 400' base maps for the City. These would then be photographically spliced and reduced to produce the base and graphic maps needed. The principal advantage in preparing new base maps from the reassessment maps is that existing problems with distortion and scale on the existing maps could be corrected and the new maps would accurately reflect property ownership over the entire City (as of that point in time). The initial step in either effort would entail preparation of the field survey maps and conducting the actual land use survey. It is esti- mated that this will require from one year to 18 months, depending upon the level of survey effort. A rough cost estimate is $25,000 to $30,000, again depending upon the level of survey. The time estimate given is for total elapsed time, taking some account of lost days due to weather and other delays. The second phase would be actual drafting of the base maps, in either form, and revising the plan's data base and writing the necessary plan document. It is estimated that this will require approximately six months to one year in elapsed time and from around $25,000 to $30,000. If a complete plan revision were undertaken, special empha- sis would be placed on annexation factors, potential development of coordinated commercial/ light industrial centers within the City limits, and future sewer line extension needs. Obviously, some of the map drafting and plan preparation work can and will be done while the field survey work is in progress; therefore, 1 . A it should be possible to more or less "dovetail" these efforts, especial- ly toward the latter end of the work. Overall, updating the plan should require between 12 and 18 months, providing no undue delays are encountered. Again, a rough estimate of the total cost is between $50,000 and $60,000, again providing no particular problems are en- countered. In terms of the planning effort, the work on the plan itself would probably best be separated from work on the zoning ordinance and subdivision regulations. To go through and revise these documents will probably take in the vicinity of $5,000 to $10,000. The problem in estimating the cost and time is that it is impossible to predict how many planning commission meetings will be productive or how many full agendas and other delays might be encountered. Also, without a complete review of the ordinances, it is not known how many revisions might be required. The figures given are more or less consistent with what has been encountered in other cities in the area. The ordinance work could begin as early as desired and could conceivably be com- pleted before the plan update. Again, however, this work would be considered separate from the plan work itself. Substantial benefits could be gained in drafting new base maps from the reassessment maps. For one, distortion and scale problems with the existing base map could be corrected. Second, the maps could be photographically spliced and reduced to produce any size and scale maps desired by the various City departments. These could be on permanent photostatic paper, mylar, or blueprint paper. These maps would be very useful for a wide variety of purposes, including track- ing, indexing, and maintaining reassessment and property change records. Inasmuch as the Southeast Missouri Regional Planning and Economic Development Commission is a not-for-profit type agency, the Com- mission's staff would be most willing to recommend that its membership enter into a cost -reimbursable contract with the City of Cape Girar- deau for the actual costs of the plan preparation. Such costs would involve all the personnel time required for the field work to undertake the mapping, staff time for drafting of the narrative document for the plan update, travel costs, office supplies and overhead costs, and any actual costs for printing of the final document. The Commission does not make a profit from its member units of government. Thus, the City of Cape Girardeau would only be paying the actual costs for preparation of the plan. We do feel that we can provide very excel- lent staff support to the City of Cape Girardeau if it chooses to move ahead with preparation of an update to either parts of the Comprehen- sive Plan or to the entire plan. The land use segment of the .plan, while expensive, is deemed to be very essential with regards to the issue of zoning. If the Commission's staff may provide any additional information or a more detailed scope of services, we will be most happy to provide this at your convenience. 2