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HomeMy WebLinkAboutAirport.Agenda.03-06-199109 A G E N D A CAPE GIRARDEAU AIRPORT ADVISORY BOARD WEDNESDAY, MARCH 6, 1991, 4:00 P.M. CITY COUNCIL CHAMBERS I. Call to order. II. Approval of minutes of February 5, 1991, meeting. III. Review and consideration of recommendation on the airport control tower contract. IV. Review and consideration of recommendation for renovation plans for the airport terminal building project. V. Review airport use report. VI. Miscellaneous matters. 1%. VII. Adjourn. The Airport Board of the City of Cape Girardeau, Missouri, may as a part of a study session or regular or special Airport Board meeting hold a closed session to discuss legal actions, causes of legal action or litigation, leasing, purchasing or sale of real estate, hiring, firing, promotion of personnel or employee labor relations. A I R P O R '1' U S A G ER E P 0 R '1' v.. Date: PPB 1991 Enplanemen Ls TWE. CCA YTD YTD 1991' 1991 1990 1990 275 664 479 929 91 _ -'AL_ __ i a 1 2-40 other_ PC; C;1006 - _ 1006 _ 70PC_ 1457 NUMBER OF A1R CARRIER LANDINGS RELIABILITY FACTORS METRO ON TIME. 96.6fi J-31 60 COMPLETION snnB _80g EMB 120 o Lher AIR TRAFFIC COUNT ITINERANT 1991 1990 AIR 'TAXI 115_ 135 GENERAL AVIATION _ 1557 1624 MILITARY 8 14 LOCAL CIVIL 788 518 MILI'T'ARY 0 8 INSTRUMENT OPERATIG'NS AIR 'TAXI 108 122 GENERAL AVIATION 257 315 MEMORANDUM TO: Douglas K. teslle, fubli.c Warks Director FROM: Mark J. Sees,i.ng, Airport Manager DATE: March 4, 1991. SUBJECT: Airport Control Rower Operations An you art) aware, the FAA has completed their review of the evaluation of bids for our control tower operation. The recommendation of the FAA was for the City to award the contract to Midwest Air Traffic Control. The PAA based their recommendation on the fact that Midwest was the low bidder for the contract. The difference between the City's bid and the bid made by Midwest was $10,297.83 over the life term of the contract, which is for four years and seven month,. The FAA also indicated that it appeared that Midwest was f.i.naneiaily stable. They also commented that the work schedule that Midwest supplied indicating they were planning to operate the facility with three part time employees and one full time employee should riot be considered as a drawback to awarding them the contract. Although, in my opinion, it will probably lead to high employee turnover. Following is a list of issues to consider in retaining this contract. 1. Direct control of facility. 2. Ability to fluctuate hours of operation. 3. Direct contact with PAA qua:;ity assurance inspectors. 4. The liability concerns with the facility seem to be one of the highest. concerns. Even though we can include in the contract a clause requiring any subcontractor to hold the City harmless, the fact is that this is a contractor working for the City of Cape Girardeau; therefore, the City could still be held liable in any type of finding of fault with the operation of the facility. The application of the Federal Wage Determination will increase cost for the operation or will force a reduction of hours for the controllers to balance that cost. The wage decision will also place the controllers out of alignment in the City Pay Plan if the contract is retained by the City. In reviewing costs T have looked hack over the past five months which were all extended at the current rate of $11,701.67 per month, the price for the first 9.5 month contract time period. As of September 30 the rate should have increased to $12,052.72, n difference of $351.05, with a total difference of $1,755.25. The 2 city was also required to first extend the insurance coverage for two weeks for a loss of $437.00, then at the first of the year pay for an entire year's premium for insurance, which was $13,582.00. If the tower contract is not awarded to the city, this insurance will cost the City two months at $7,131.83 per month, or $2,263.66, and a cancellation penalty of approximatoly $1,400.00. Insurance figures total $4,1.00.66. This, combined with the contract cost, equals $5,955.91. The difference between Midwest's bid and the City's bid, which was $10,297,83, now looks to me to be more like $4,441.92 over the life of the contract, not showing that great of a cost savings. Just as a reminder of what we have had here with the previous subcontracting arrangement, we experienced a turnover of 15 employees in five years, causing a constant understaffing and training situation. The largest infraction was an attempt to have a one clay sign off for a controller in the facility. This can be substantiated by Mr. Chuck Peacock who is the FAA Quality Assurance Inspector for this facility from the St. Louis tower. I feel this is what we have to look forward to with any subcontractor who may receive this contract. An additional Note pertaining to the quality of this operation under City control, Mr. Gary Brown, an FAA tower operation inspector out of the FAA headquarters in Atlanta, Georgia, was here on Wednesday, February 13. His inspection revealed an excellent facility with accurate up-to-date records and files. Mr. Brown was very complementary of the job that Mr. Hetherington has been doing. He also indicated to me that he would be placing a recommendation that the City retain this contract in his evaluation of the facility, which will be coming out in about two weeks. 1 have also talked with Hill. Keller, the Assistant Airport Manager at Marion, Illinois, about their tower operation. Marion has had Midwest Air Traffic control running their facility since It opened in mid 1989. Mr. Keller tells me they have been very pleased with the quality of service supplied by Midwest. I asked him about the employee turnover at the facility, and he told me it had been low. In the two years of the contract they have lost a toted of, three controllers, one of which retired a few months; ago due to medical reasons. MJS:gc Attachments CITY OF CAPE GIRARDEAU, MISSOURI Office of the City Manager Council Letter No. Agenda March 4, 1991 The Honorable Mayor and Members of the City Council City of Cape Girardeau, Missouri Dear Mayor and Council Members: Subject: Contract Extension Number Three for Air Traffic Control Tower. Services As you recall, the City Council has granted two previous extensions to the Federal Aviation Administration to allow time for the FAA to rebid and review the bids received for operation of the control tower at the airport. The most recent extension technically expired at the end of February. We have requested a one month extension to review FAA's response to our bid evaluation. This extension would be through March 31, 1991. We will be reviewing the tower situation with the Airport Advisory Board at their March 6 meeting and with Council at your March 18 meeting. Staff recommends that the extension be granted to provide time for this review. We will be pleased to answer any questions you might have regarding this extension. Respectfully submitted, Douglas K. Leslie Public Works Director DKL:gc --'l— c 1lL C":DCaoE PAIF OP P/ AMENDMENT OF SOLICITATIONiMODIFICATION OF CONTRACT r '----- -- --- ------ .L -- ]AMf1.0l.pLIODIrICAiICrINO. l)C EfC11vE 0AIE I.AEOII i0l"V (AC(7 ILO NU. 5 cAAIEGi Ni).ALMks"4) 0004 f 02-21-91 1201002!i AT SVC `, s.1EE�cour cooEL j -%—Mr sic co FYluwr.,,rn n„r,rl FEDcRAI. AVI'A`PZOTJ ADIN IIJISTI2A'PION ACQUISITION MANAGEMENT BE. ACE55 601 cAs'r 12TH STREET' � KANSAS CrrY, ?;O j 5-0106 n:c rr rr. vn:o. LITE OF CAPF GIRAt DEAU I.O. BUN 617 ATTN Mr. MARY .EES Pat; _— CAPE GTRARDEAU, FIO (;7702-0617 —._Fina �u-vd.onbFc nruauiolu,w —_._ D'CFA09-90-C-20004 1 1. J S •1 '.1 pl [, J -1 f'(l-'et 1 I c!"l 'rrq Cnt W i. Ulors, 1 l O <.9p rtce Fr Al J ,"I "i", M1cl„ 1�, y.: 1. 1 1 1')11y[ C `'']II'm:N rJ 15 irenu An'j _ 'al lhc,t, Jrnvnf(v)Lf-tl rt.l ..l J^'�"'-ftrl lis enrFm 1 ChhyY C. lh .. seh :._ );1, �,. ,r ,.. r1 n.. _, snr. amnn rclr,ln,a,.r�ns�1-r:r,.nrs. rnuuFecFvowtnrnl.orrleocEr�[NironEnmhn'en ArrrG,. f, C .id uL,IT iu!",,'iu1i,,',D CRE`PCi,,LOMAY RESULT It,I'',EJLiCT I,N OF iCUl1 C!F EP. :I LY virW�.IM1 an,crJ: mil ".p 'fer t'.yrs.. ..nre':.t :r«((�n'.II IhC scl'r.l.. On aY] its arc.. :..,,<m] T14 111, ,J 11 r.:r Ci-. J 'IfAl TlI oo.: t1-- o.':J 11:',... `_..._ —_ IT !cl�t4i, IOCIFIG; II{F i; Oldl FAC t;OI'IC=1y f!Ci AS CESI,FII:Bi> I!1 a9ti 1+, Ln. urrD L. �.�+.:' Iv„( -Il - .GES 'FT .'i+�n ., e:�'u nhC o: ..rc, ,erlro N ITIFIA iCA, — i c --i---:�:'.J ic c Inc Ac..l r. c :-Ali-fl ,.n:a-n5..v' , ..1,1-,:11 ro TI!IT ',IT.`.:II 1 F IF'1_ul. :i F;?I2 CLflOSE 52.21,7-3 "011T''OP: 'J•O F>;"E'e; "9;!; Si– ",I IuS" (AUG 1909) I.on t: :act No, D'1'PAO';;-90-c-2000d, All' 'Tref 1'ic Control Services, A'PCT, Cap( Girardeau Muui:; il>.,1 Airport, Cape Girnrdoau, Miaisovri- is nodi..f-i.ed by _._rending f.ha contract frnn March 1, 199,. through M,irch sl, 7.591, at the "rithly rage of $71,701-.67. .. amount of the: contract is changed f.ruln $169,674.2L to$181, 375.3F3, . Ftn increase of $11.,701.67. -'SEA DrIEOF nS: Enl — .'_.._— cr,. n,r/ TA E:� Or FIG CcraF nG .Cfi (trvear,:'n) Lhar on M Calabi _ /3Ir3- —._ W. GRrf4orvO 6PV$if�Ci' 0 DY- -.. `viAIrOAFO FOgM ]t)ra - 1 D'PFA09-90-C-20004 0004 PR REF: 12010025 -001. ATC SVCS CGI 1 MO 12.,701.67 11,701,.67 L *****k*************************** ACCOUNTING DETAILS PR NUMBER RGN PC/L CIC PGM PROJECT NR OBJ' 12010025 W 1010 2021, 1.20 2567 CGI/'PWR 013LIC TOTAL 11,701.67 22-11 CHARGES .00 m L' M It 11)"" 5`'1.1 lv nuary 71 tool city or cape Girardeau Attn: Fir. Mar}: Sees ing, Airport Manager P. 0. Pox 617 Cape Girardeau, Missouri 63102 Dear Mr. Seesing: Request for Proposal DIFA09-90-R 20053, Air traffic Control Services, Cape Gira"on Municipal Airport., Cape Girardeau, Missouri This is in response to your letter regarding ranking of bids received for subject solicitation. In reviewing bid from Midwest: Air Traffic Control Services, Inc., the fol owing comments are submitted: Low Bid: Do noL understand your statement "bid clops not reflect any cost of living increases in the outlying option years." Considering this bid was the lowest, it would indicate they should be given a higher rating. b. Ability to Perform: "Bidder has damonstrated financial base, good financial work experience and the work schedule presented mets the requirement ofestatement of work. The overlap is not required and bidder should not be penalized for not including it.. Bidder's quality control program appears to be acceptable. ;'ill Air traffic Controllers are, required to have a Central Tower Operator's certificate and a facility certification from the FAA before starting work. History has of this contractor's training is acceptable. c. Responsive to Specifications Requirement: Since bidder did not submit completed Section K, this would be considered a minor informality and could easily be corrected by requesting completed form before award. I concur with your finding that Bidder No. 2, Air Traffic Limited, !no., be eliminated from further consideration due to conflicting prices. z `%� Evaluation of Cape Girardeau Bid: a. Low Bid: Since this is the highest bid, rating seems to be high. b. Ability to Perform: Work experience is limited compared to other bidder. Even though this bid includes overlap of shifts, it is not a requirement of the statement of work, therefore evaluation should not take this under consideration. Therefore, rating for this area is considered high. Cape Girardeau's second bid should not he considered for award because Department of Labor wage determination was included. Based on the above, it is my opinion that the contract should be awarded to Midwest Air Traffic Control Service, Inc., based on guidelines provided in the solicitation. If you have any questions, please contact the undersigned at (816) 426- 3053. Sincerely, ORIGIItA?, SIG'-+-`? \.. Sharon M. Cal abr'o Contracting Officer cc: Reading Pile ACE-55:SMCalabro:smc:1/31/91 November 15, 1990 Ms. Sharon M. Calabro, Contracting officer Federal Aviation Administration U. S. Department of Transportation Central Region 601 East Hall Street Kansas City, Mo 64106 Dear Ms. Cal.abco: Subject: Solicitation for. Services DTFA 09-90-R-20053 Air Traffic Control Tower Cape Girardeau Municipal Airport P0. WX 617 CAPE GIRPAOEAU,W 67023 17 TELEPNg1E al, JPI6 FAX gi1 ) 1.. As requested by your office, the City of Cape Girardeau has accepted bids for contracting air traffic control services for the air traffic control facilitiy at the Cape Girardeau Mun is ipaI Airport. nn November 8, 1990, these bids were publicly opened at the Cape Girardeau City Hall. The following is a summary of those bids and a ranking of each bid according to the guidelines that were included in the bid specifications. These guidelines are: Available Points A. Low Bid 35% 1 - 3.5 B. Ability to Perform 35' 1 - 3.5 1. Financial 2. ACT Work Schedule 3. Prior Experience 4. Quality Assurance Plan C. Responsive to Specifications Requirements 30% 1 - 3 1. Forms Completed 2. Data Collection Procedure 3. Information Supplied BIDDER NUMBER 1: Midwest Air Traffic Control Service, Inc. A. Low Bid: 2.75 `. Although this bid has the lowest life cycle cost, it does reflect an increase of immediate costs for the first nine month HOME OF MISSOURI STATE FLAG" M Ma. Sharon M. Calabro Page 2 November 15, 1990 contrac_ period and fire;t option year of $7,133.19. data collection This bid does not refect any cost of living increases in the outlying option years. Representations, Cerf.ifica- i:ions, and .._..__ Stat.ePents of Offers o': R. Ability to Perform: 1.75 This bidder seems to have a firm Financia i. base and has a good work oxperien:_:e background. However, the work schedule presented is the bid proposal is not ::satisfactory. The schedu i.e presented does not allow 'icr te any ovrlap during pea's operati.or, periods. This t�,ype schedule will not. allow for relief Cor the on shift controller and has prove,: In the cast to lead to a 'nlgh persoar,ei turnover rate causing roliabili.ty problem,;. The quality contro:I. program supplied by this bidder deals directly with the Project Manager/Facility Chief duties and gui.de)ines for th i:; ind iv idua 1.'s joie funct i. on;. However, this program does not reterence the FAA 3140.4 entitled Air Tratfic ^rain;.ng ;or training ct the con':ro',Le r:;. We 4ee! that. 3140.4 is an essrential standard tr.aini.ng program for. operation;, of the control Lowes. C. Rasoonsive +:o Eiaecificatio n,; Roquirementc 2 This bidder has demonstrated pc'oper data collection procedures and has supp'_i ad adequate information on their service;;, This bidder has nor completed Part: IV, Sect i. on K, Representations, Cerf.ifica- i:ions, and .._..__ Stat.ePents of Offers o': tha bid packQt- Overail Ratir:g of Bidder *!U;nber :_. A. 2.75 H. 1.75 C. 2.00 BIDDER NiM2ER 2. Air Tr.iffi,.; Limited, Inc. A. Low Bid: 0 This bidder submitted than hi. g hast bid but: also included conflicting nc.z b'rs .. tart Z, Section B, Services and Prices, therefore eliminating this bid from any further evaluation. Ms. Sharon M. Cal.abro Page 3 November 1.5, 1990 BIDDER NUMBER 3: city of Cape Girardeau, Misnouri A. tow Bid: 2.50 The I.ife cycle bid of the City is 1;10,000 higher than the lowest life cyclo bid. However, in the contract period of: nine months, the City shows a cost: savings of $4,916.54 with additiona.t savings of $2,216.65 over the first option year for a total of $7,133.19. A three percent cost of living increase is applied to the option years resulting .in the 1,10,000 difference in the bids. N, Ability to Perform: 2.60 The city of Cape Girardoau has a very :'sound f:i.nancial standing as with tihe other bidder. however, the wort, experience is l_inited to this one f.acil ity which has operated flawlessly for 11 months. The City adheres strictly to the FAA 3140.4 Air Traffic Training Manual for Lhe initial training and recurrent training of all. tower employees. This program is the same program that the FAA uses to train co;troiiers. 141 is fe1� that this Pr cg ra' is exemplary and should be adhered to. The current scihadulo being used allows for overlap of shifts to facilitate proper` geek hour coverage and al:;o allows 4or relief of controllers. 'Phis; schedule is necessary during periods of vacation or sickness to asoaure adequate coverage of the towed operations. C. Responsive to Specification Requirements: 3.0 The City has completed all of the necessary forms and has complied with :zIl report proced.tres. Overall Rating of Bidder Number 2: A. 2.50 B. 2.6D C. 3.00 3.'..J 8.1 points out: of a t.otai of 1.,0. The City of Cape Girardeau has comol ied with your. request to obtain competitive bids for the controi tower services. For the above stated reasons of training snd reliability of thin service at a competitive cost, the City requests that you reject the bids and honor the option year one as referenced in Contract DTEA Ms. Sharon M. Calabro r Page 4 November 15, 1990 09-90--E-20004. If the FAA desires, this service can be resubmitted for bid upon completion of the renewal period as was done in this situation. The City would also request removal of the application of the Federal Frevai.ling Page for this service. This service involves fewer than five employees and in using force account labor, the City has not been required to pay prevailing wage. We appreciate your considec'ation of this matter_ If you have any questions or need additional. information, please do not hesitate to contact. me. Sincerely, Mark Soesing Airport: Manager. MS:gc Attachment : Bid Summary Sheat OPERATING COST FOR AIR TRAFFIC CONTROL TOWER 3 controllers: 32 hrs./week x 52 weeks = 1,664 x 3 = 4,992 hrs. 10 holidays x 8 hrs. = 80 x 3 = 240 hrs. 5,232 hrs. 5,232 hrs. x $14.19 = $74,242.08 Benefits 5,232 hrs. x $1.84 = 9.626.88 $83,868.96 1 tower chief: 2,080 hrs. x $14.19 = $29,515.20 Benefits 3.523.66 $33,038.86 Total Payroll $116,907.82 Office $ 3,700 Phone 1,900 Insurance 13,000 $18,600 $135,507.82 Administration = $135,507.82 x 12% _ $ 16.260.94 $151.768.75 $151.768.75 x 4.5 yrs. _ $682,959.37 $682,959.37 / 54 months = $ 12,647.40 ct-�Y ur c�r� c;:t,xn� ::, t:'tssc•�x= aWAR, ea T:) ,ABWlAT IW o; nIDS f Quo c.+4lon Rcqu/csc 1'a. __ _�YYC:3—.S .l1✓I(/�:....—��1.1 Is.�_� '..14 i - . Torni moss ralt__ IIISCOUNT rot.AVERY SCur COI^IENTS.