HomeMy WebLinkAboutRES.920.05-02-1994 R •
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BILL NO. 94-90 RESOLUTION NO. �o�'-'
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE PROJECT AGREEMENT NUMBER 2 WITH
CRAWFORD, MURPHY & TILLY, INC. , CONSULTING
ENGINEERS, FOR THE FIRE PROTECTION WATER MAIN
PROJECT AT THE CAPE GIRARDEAU MUNICIPAL
AIRPORT
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF CAPE GIRARDEAU,
MISSOURI, AS FOLLOWS:
ARTICLE 1. The City Manager, for and on behalf of the City of
Cape Girardeau, Missouri, is hereby authorized to execute Project
Agreement Number 2 with Crawford, Murphy & Tilly, Inc. , Consulting
Engineers, for the fire protection water main project at the Cape
Girardeau Municipal Airport. A copy of said Project Agreement
Number 2 is attached to this Resolution and made a part hereof.
PASSED AND ADOPTED THIS � DAY OF �� � , 19��.
A. . Spradling, III, ayor
ATTEST:
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Gayle . . Conrad
Deputy City Clerk
PROJECT AGREEMENT NUMBER 2
THIS PRO)ECT AGREEMENT NUMBER 2 which amends the Professional Services Contract
dated December 21, 1993 made and entered into this /� day of „>''.�°�� ,
19 `3 by and between the CITY OF CAPE GIRARDEAU, MISSOURI, whose address is
401 Independence Street, Cape Girardeau,Missouri, 63702, a municipal corporation, acting
by and through its City Council, hereinafter referred to as "SPONSOR" and CRAWFORD,
MURPHY & TILLY, INC. Consulting Engineers, whose address is 133 South 11 th Street,
Suite 500, St. Louis, Missouri, 63102, hereinafter referred to as "CONSULTANT".
WHEREAS, the Sponsor requires professional services of the Consultant to provide necessary
engineering and related services for construction of Fire Protection Water Main and
associated improvements.
NOW, THEREFORE, in consideration of the covenants and agreement hereinafter set forth,
it is agreed as follows:
ARTICLE 1. SCOPE OF SERVICES
1.1 General. The Consultant, in consideration of the payment on the part of the Sponsor,
agrees to perform the engineering services in accordance with Article II of the Professional
Services Contract as modified by the remainder of this Article 1. This work shall consists
only of Construction Phase Services.
1.2 Construction Phase Services. This phase of the project shall include the engineering
services listed in Article II, Part C - Construction Phase Services of the Professional Services
Contract. In addition, the Consultant shall provide personnel meeting the requirements
outlined in the F.A.A. Central Region document titled "Minimum Qualifications for
Personnel, Equipment, and Facilities to be Provided by the Consulting Engineering Firm
Responsible for Construction Inspection Services" attached hereto as "Attachment A".
This contract assumes the projects will take 3 months to construct and the
construction shall be completed by December 31, 1994. The Consultant will provide a
representative at all times the Contractor is working or as required by the Sponsor.
ATTACHMENT B provides for 556 hours of representation for this purpose. If this time is
exceeded, due to the contractor working extra hours than as anticipated, and the delays are
not caused by the Engineer, the Engineer shall be reimbursed for these services at a mutually
acceptable fee negotiated at the time all pertinent circumstances are known.
February 18, 1994 Page 1 of 2
ARTICLE 2. COMPENSATION
2.1 Compensation for services outlined in Article 1, Paragraph 1 .2 of this Project
Agreement, shall be on a cost plus fixed fee basis with the fixed fee being 2 900 and the
total amount not to exceed 27 900 ,without a modification to this Project Agreement. The
estimated costs for the Consultants' Services for this part of the work is shown as
"Attachment B". For the work under this paragraph the Consultant shall submit monthly
statements to the Sponsor for all payroll costs and all other expenses incurred on the project
and shall include a pro-rata share of the fixed fee in proportion of the statement amount to
the not to exceed amount. Upon final completion and acceptance of the project any
remaining portion of the fixed fee shall be included on the final statement from the
Consuitant.
2.2 Payments shall be made to the Consultant by the Sponsor within sixty (60) days of
receipt of proper billing. Invoices which are not paid within sixty (60) days of receipt of
proper billing shall bear interest at the rate of 1-1/2% for each month or fraction thereof
from the date sixty (60) days after receipt of proper billing to time of payment.
IN WtTNESS WHEREOF, the parties hereto affixed their signatures this
�� day of� , 19��.
SPONSOR
CITY OF CAPE GIRARDEAU, MISSOURI
acting through its City Council.
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ATTEST:
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CONSULTANT
Crawford, Murphy & Tilly, Inc.
ATTEST: Clifto . Baxter, Pres'dent
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February 18, 1994 Page 2 of 2
CAPE GIRARDEAU MUNICIPAL AIRPORT
FIRE PROTECTION WATER MAIN
1. DIRECT SALARY COSTS
.
TITLE HOURS RATE/HOUR COST($)
Principal of Firm 0 $44.20 $0.00
Sr. Project Engineer 0 34.10 0.00
Project Engineer 64 25.85 1,654.40
Engineer 0 16.96 0.00
Senior Eng.Tech. 0 18.82 0.00
Engineering Tech. 480 13.02 6,249.60
Typist/Clerk 12 8.50 102.00
Total Direct Salary Cost $8,006.00
2. Labor and General Administration Overhead
Percentage of Direct Salary Costs at 144.43% $11,563.07
3. Out-of-Pocket Expenses
a. Private Vehicle- 16 trips x 240 mi/trip @$0.30/ $1,152.00
b. Per Diem-48 days @$50/day 2,400.00
c. On site vehicle allowance -60 days x$12/day 720.00
d. Nuclear Density Guage- 12 wks x$100/wk 1,200.00
Total Out-of-Pocket Expenses $5,472.00
4. Subtotal of Items 1, 2, and 3 $25,041.07
5. Fixed Pavment $2,900.00
6. Subcontract Costs (Specifv)
Materials Acceptance Testing $0.00
Total Subcontract Costs $0.00
7. TOTAL COST(Items 4, 5, plus 6) $27,941.07
Therefore, use s27,900 for a cost plus fixed fee contract upper limit.
ESTIMATED COST FOR CONSULTANTS' SERVICES (CONSTRUCTION PHASE)
itJu►N
ATTACHMENT B - PAGE 1 OF 1 �.,„�
CAPE GIRARDEAU MUNICIPAL AIRPORT
FIRE PROTECTION WATER MAIN
The foliowing is a breakdown of the hours assigned to the major tasks for this project.
CONSTRUCTION PHASE SERVICES
1. Preconstruction MeetinQ - Includes engineer at meeting, preparation and
distribution of minutes.
Engineering - 8 hours
2. Shop Drawing Review - Review and record keeping for all materials to be used
in the work. Includes time for resubmittals.
Engineering - 24 hours
3. Pay Estimates and Project Oversite
Engineering - 8 hours/month = 24 hours
Clerical - 12 hours
4. Summary of Testing Report and Final Inspection
Engineering - 8 hours
5. Construction Inspection - Project is estimated to take 3 months. Full time
inspection by technician for 60 days at 8 hours per day.
Inspector - 60 days x 8 hours/day = 480 hours
MINIMUM QUALIFICATIONS FOR PERSONNEL EQUIPMENT AND FACILITIES TO BE
PROVIDED BY THE CONSULTING ENGINEERING FIRM RESPONSIBLE FOR
CONSTRUCTION INSPECTION SERVICES TO ASSURE THAT THE CONSTRUCTION IS IN
ACCORDANCE WITH THE APPROVED PLANS AND SPECIFICATIONS
The Consultant shall provide personnel, equipment, facilities and Scope of Work in
accordance with the Requirements outlin�d as follows:
1 Scope
The Consulting Engineering Firm (Engineer) shall provide Construction Inspection Services
for the project described in the basic portion of this document. The Engineer will be
required to furnish material, provide qualified personnel and equipment; perform required
tests; and submit the reports described herein. The purpose of these inspection services is
to assure that the project is being constructed in compliance with the approved plans and
specifications.
II Laboratory Building, Equipment and Contract Documents
A. The Engineer shall be responsible to insure that a facility suitable for use as a field office
and laboratory is provided for in the contract specifications.
B. The Engineer shall be responsible to ensure that equipment required for surveying,
material testing, and project inspection is provided for in the contract specifications.
C. The Engineer shall be responsible for ensuring that approved plans and/or specifications
are available to inspection and testing laboratory personnel.
III Project Engineer
A. The Project Engineer shall be a Professional Engineer, licensed in the state where
construction takes place (or a reciprocal state) and shall have overall responsibility for
inspection of the project and provide assurance to the owner that the construction is in
accordance with the approved plans and specifications. The engineer shall be on the
project site at the beginning of any critical operations and shall supervise all additional
inspection personnel. (Critical operations shall be specifically defined in the Construction
Inspection Program.) The engineer shall have authority to make decisions regarding the
project, subject to approval of the sponsor/owner and the FAA. Official project documents
(i.e. change orders, inspection reports, etc.) shall always be signed by the Project Engineer.
Documents shall also be signed by the appropriate inspector if the Project Engineer is not
on site to observe operations. Unless otherwise approved by the FAA, the Project Engineer
shall meet the following minimum requirements:
Earthwork - 3 years experience in earthwork construction. '
Base & Subbase - 3 years experience in base and subbase construction.
ATTACHMENT A - PAGE 1 OF 5
Concrete or Asphalt - 5 years experience in airport or highway pavement
construction.
B. During construction operations which require inspection or testing, either the Project
Engineer or a qualified inspector shall be on the project site. Qualifications for inspection
personnel are outlined in the appropriate sections.
IV Testing Laboratory �
A. The main laboratory furnishing testing services for the project shall be tested for
proficiency by an acceptable accreditation program. Acceptance of laboratory accreditation
programs must come from the FAA. (NOTE: If a testing laboratory can show evidence that
it has applied for and paid necessary fees to an acceptable laboratory accreditation program,
such evidence may satisfy this requirement.) The frequency of the on site inspections and
proficiency testing required to retain accreditation shall be as required by the AASHTO
Accreditation Program. The laboratory shall only be required to have accreditation for tests
required in the project.
B. Testing functions occurring in the field such as density testing, material sampling, or
specimen preparation may be performed by accredited laboratory personnel or other
qualified personnel. The minimum qualifications for Field Testing Personnel are outlined
under Part VII. For areas not covered under Part VII, field testing personnel shall have as
a minimum, one year of experience with the appropriate material and construction methods.
V Construction Inspection Program �
A. At least a minimum of 10 days prior to the pre-construction meeting the Engineer shall
submit a Construction Inspection Program (CIP) to the FAA for approval. (NOTE: An
approved CIP will be required prior to FAA authorization to issue Notice To Proceed.) The
Construction Inspection Program shal) detail the measures and procedures to be used to
comply with quality control provisions of the construction contract, including, but not
limited to, all quality contro) provisions and tests required by the project specifications. The
program shall include the following items as a minimum:
1. Name of the person representing the sponsor who has overall responsibility for
contract administration for the project and the authority to take necessary actions to
comply with the contract.
2. Names of testing laboratories and a certificate of accreditation, indicating
proficiency in specific test standards.
3. Names of other engineering firms with quality control responsibilities for the
project including a description of the services to be provided by each firm.
4. List qualifications for the Project Engineer, site inspectors, laboratory personnel,
and testing personnel.
ATTACHMENT A - PAGE 2 OF 5
5. Listing of al) tests required by the contract specification, including the type and
frequency of tests to be taken, the method of sampling, the applicable test standard,
and the acceptance criteria or tolerances permitted for each type of test.
6. Procedures for ensuring that:
, (a) tests are taken in accordance with the approved construction
inspection program;
. � (b) tests are documented properly;
(c) corrective actions are taken for failed tests;
(d) quality and quantity of materials meet project requirements;
(e) reports are transmitted to proper parties.
VI Surveying
A. The surveying included in this portion of the engineering agreement is for the
construction of the project. All field notes and data collected during design will be
available to the Project Engineer regardless of who designs the project. The survey party
shall consist of a party chief and a qualified survey crew. If property surveying is required,
the party chief shall be a registered land surveyor.
B. Unless otherwise specified in the contract documents, the Contractor shall be
�esponsible for all construction staking. The Sponsor's survey personnel shall not be
employed by the Contractor. Tf�e Sponsor's survey party shall establish initial vertical and
horizontal control points, make spot checks on alignment, verify proper cross sections of the
completed pavement layers (subgrade, subbase, base course and surface course) and verify
final cross sections for computing final pay quantities. In the event that the Sponsor is also
responsible for construction staking, the survey party shall be responsible for horizontal
layout and vertical control, grade staking, verifying the final grades of the completed
subgrade, subbase, base course, and surface course layers and verifying final cross sections
for computing final pay quantities.
VII Construction Inspection and Material Testing
A. Subgrade, Subbase, and Base Course Construction Personnel.
1. Field Inspector: The Engineer shall provide at least one on site inspector per shift
with a minimum of 2 years experience in earthwork, and aggregate subbaselbase
course construction. A four year college degree in engineering or a certificate of
completion from an acceptable training course may be substituted for up to on�year
of experience (requires approval by the FAA). If additional assistant inspectors are
required they shall have a working knowledge of earthwork and subbase/base course
construction procedures.
ATTACHMENT A - PAGE 3 OF 5
2. Field Testing Personnel: Field testing personnel shall have a minimum of one
year experience in field testing of subgrade, subbase, and base courses. In lieu of
working experience, a certificate of completion from an acceptable training course
may be accepted. (requires approval by the FAA.)
3. Laboratory Personnel: The supervisor(s) of the main testing laboratory and field
laboratory shall have as a minimum; two years of prior employment with the official
project testing laboratory or other testing laboratories with approved accreditation.
The supervisor is ultimately responsible for the testing activity, but need not be
present for field sampling or field testing.
B. Bituminous Paving Inspection Personnel.
1. Field and Plant Inspectors: The Engineer shall furnish a sufficient number of
inspectors to adequately inspect plant and field laydown operations. A minimum of
one on site inspector per shift shall have at least five years of experience in the field
of bituminous pavement construction. A four year degree in engineering or a
certificate of completion from an acceptable training course may be substituted for
up to one year experience (requires approval by the FAA). Additional assistant
inspectors shall have a working knowledge of the appropriate construction
procedures. This includes inspectors for construction of bituminous seal coats and
surface courses.
2. Field Testing Personnel: Field testing personnel shall have a minimum of one
year experience in field testing and sampling of bituminous concrete. In lieu of
working experience, a certificate of completion from an acceptable training course
may be accepted. (Training courses will require approval by the FAA.)
3. Laboratory Personnel: The supervisor(s) of the main laboratory and field
laboratory shall have a minimum of two years of supervisory employment with this
laboratory or other laboratories with approved accreditation. Additional laboratory
personnel shall have a working knowledge of bituminous mixture testing. The
supervisor is ultimately responsible for the testing activity, but need not be present
for field sampling or field testing.
C. Concrete Paving and Structural Concrete Inspection Personnel.
1. Field Inspectors: The Engineer shall furnish a sufficient number of inspectors to
adequately inspect plant and field placement operations. A minimum of one on site
inspector per shift shal) have at least 5 years experience in concrete pavement
construction. A four year college degree in engineering or a certificate of completion
from an acceptable training course may be substituted for up to one year experience
(requires approval by the FAA). The inspector shall be on site during the placing,
sawing and initial curing operations. Additional assistant inspectors shall have a
working knowledge of concrete paving procedures.
ATTACHMENT A - PAGE 4 OF 5
2. Field Testing Personnel: Field testing personnel shall have a minimum of one year
experience in field testing and sampling of portland cement concrete. In lieu of
working experience, a certificate of completion from an acceptable training course
may be accepted. (requires approval by the FAA.)
3. Laboratory Personnel: The supervisor of the main laboratory and field laboratory
shall have a minimum of two years of employment with this laboratory or other
laboratories that have approved accreditation. Additiona) laboratory personnel shall
have �a working knowledge of concrete testing. The supervisor is ultimately
responsible for the testing activity, but need not be present for field sampling or field
testing.
D. Manufactured Materials.
For manufactured items such as cement, asphalt, steel, lime, etc., the Project Engineer may
accept the vendor's certification that the materials meet the specifications or he may require
the material to be tested for compliance to the specifications.
E. Report of Test Results to the Contractor:
The Contractor shall be verbally notified of the test results immediately after the tests have
been completed. The information shall include the results of the tests and any payment
deductions due to substandard construction materials. In no case shall the Contractor be
verbally notified later than 4 hours after the test results have been completed. Additional
written notification shall be provided to the Contractor within 7 days after the tests have
been completed.
F. Retesting:
The testing laboratory shall provide written notification to the Sponsor and the Contractor
of additional costs incurred from retesting of failed materials, additional quality tests, and
additional mix designs.
G. Reports:
1. Weekly Reports: Tests reports including types of tests taken, applicable standards,
location of tests, test results (highlighting those tests which fail specification
requirements), provisions for failed tests, and specification requirements shall be
submitted to the FAA weekly.
2. Final Report: At the end of the job the Project Engineer shall submit a final test
and quality control report documenting the results of all tests performed. Thos�tests
that failed or did not meet the applicable test standard shall be highlighted and
correct action noted. The report shall include the pay reductions applied and
justification for accepting any out-of-tolerance materials.
ATTACHMENT A - PAGE 5 OF 5