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HomeMy WebLinkAboutRES.1004.11-21-1994 .: -+�;.. ' BILL NO. 94-302 RESOLUTION NO. ���'�`'� A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH SVERDRUP CIVIL, INC. FOR UTILITY RELOCATIONS FOR THE MISSISSIPPI BRIDGE ROUTE PROJECT BE IT RESOLVED BY THE COUNCIL OF THE CITY OF CAPE GIRARDEAU, MISSOURI, AS FOLLOWS: ARTICLE 1. The City Manager, for and on behalf of the City of Cape Girardeau, Missouri, is hereby authorized to execute an Agreement with Sverdrup Civil, Inc. for professional services for utility relocations for the Mississippi Bridge Route Project. A copy of said Agreement is attached to this Resolution and made a part hereof. i PASSED AND ADOPTED THIS �r"f`�.;�� DAY OF ,���1��`:�tl::�`; `, 19 ��� � A. . Spr dling, III, or ATTEST: _ � ; � y� I���C f�r� �': ti 4[m...� 'f�1Ls�.. Gayle�% L. Conrad Deputy City Clerk CITY OF CAPE GIRARDEAU, MISSOURI AGREEMENT FOR PROFESSIONAL SERVICES DESIGN SANI'TARY SEWER RELOCATIONS HIGHWAY 74 PROJECT This Agreement is made and entered into this�day o 199�by and between the City of Cape Girardeau, (Owner), and Sverdrup Civil, Inc. (Sverd ). ARTICLE 1 SVERDRUP'S SERVICFS Sverdrup shall provide or fumish to Owner professional services for design of the relocation of combine� and/or sanitary sewers associated with improvements to Missouri Route 74 in the Ciry of Cape Girardeau, hereinafter referred to as "Project". These services are identifie� and described in the Scope of Services (APPENDIX A) attached to and made a part of this Agreement. ARTICLE 2 OWNER'S RFSPONSIBILITIFS A. Owner's Renresentative Owner shall designate in writing a person to act as Owner's Representative with respect to the services to be rendered under this Agreement. Such person shall have complete authority to transmit instructions, receive information, interpret and define Owner's policies and make decisions with respect to Sverdrup's services for the Project. B. Information 1. Owner shall provide to Sverdrup in a timely manner information and services pertinent to the Project including: a. Provide copies of all special design and construction standards which the Owner will require to be included in the drawings and specifications. b. Provide all data and information available to the Owner relevant to the Project including but not limited to those items listed in Additional Owner Supplie� Information (APPENDIX B). c. Apply for any grants loans or funding support required. d. Arrange for reviews and approvals of regulatory agencies, and pay any applicable fees of the regulatory agencies for such reviews, with such assistance from Sverdrup as may be described in Appendix A. �CY-213\140824�AGR�tIJ1'.8?a 1 e. Owner agrees to comply with the "Hazard Communication Standard" of the Occupational Safety and Health Administration. f. Owner shall furnish to Sverdrup as required for performance of Sverdrup's services (except to the extent provide�otherwise in the Scope of Work), data prepared by or services of others, including, without limitation, soil borings, probings and subsurface explorations, hydrographic surveys, laboratory tests and inspections of samples, materials and equipment; appropriate professional interpretation of all the foregoing; boundary, easement, right-of-way, topographic and utility surveys; property descriptions; zoning, deed and other land use restriction; and other special data, professional opinions or consultation; all of which Sverdrup may use and rely upon in performing its services. g. Owner shall provide such accounting, independent cost estimating and insurance counseling services as may be required for the Project, such legal services as Owner may require or Sverdrup may reasonably request with regard to legal issues pertaining to the Project including any that may be raised by Contractor(s), suGh auditing service as Owner may require to ascertain how or for what purpose any Contractor has used the moneys paid under the construction contract, and such inspection services as Owner may require (except to the extent provide� otherwise in the Scope of Work) to ascertain that Contractor(s) aze complying with any law, rule, regulation, ordinance, code or order applicable to their fumishing and performing the work. Owner shall include in all construction contracts a requirement that Sverdrup be named either as: 1) an indemnitee under Contractor's indemniry obligation, and 2) an additional insured under Contractor's General Liability Insurance Policy. 2. Owner shall provide information and services not specifically include�under Article 1 which are necessary to complete the Project, or authorize Sverdrup to finish such under provisions of Article 5. C. Access and Approvals 1. Owner shall arrange for access to and make ali provisions for Sverdrup to enter upon public and private property as required for Sverdrup to perform its services under this Agreement. 2. Owner shall furnish at its cost approvals and permits from all governmental authorities having jurisdiction over the Project and such approvals and consents from others as may be necessary for completion of the Project except as stated in Append'uc A. D. Notice Owner shall give prompt written notice to Sverdrup whenever Owner observes or otherwise becomes aware of any development that affects the scope or timing of Sverdrup's services, or any defects or nonconformance in the work of Sverdrup or any Contractor. Ercr-zis�iaogutia�'r.su 2 ARTICLE 3 COMPENSATION AND PAYMENT A. ost Owner shall compensate Sverdrup for the performance of the services, described in the Scope of Work under Articie 1, on a cost plus a fixe� fee basis. The total cost (exclusive of fixed fee) is estimated to be$35,219. The fixed fee shall be $3,551. The total amount to be paid for design and construction services under this Agreement shall not excee�538,770, including cost and fixed fee, without approval of the Owner. Sverdrup shall notify the Owner when costs incuned and obligate�i amount to 95% of the total estimated cost and shall not incur costs beyond the estimated cost without prior approvai of the Owner. A cost summary is presented in APPENDIX C. B. Cost Comnutation Sverdrup's costs shall include the hourly salary of each associate and employee, salary- related expenses, general overhead, and direct non-salary costs as allowed by Volume 1, Chapter 7, Section 2 of the Federal Aid Highway Program Manual (FMPM 1-7-2) and Part 31 of the Federal Acquisition Regulation (FAR 31). Definition of terms to be use� in computation of payments are as follows: l. Salary costs are defined as the salaries paid for regular time and overtime (including any premium overtime)worked, plus provision for applicable annual Salary Related Expenses, including sick leave, vacation pay, holiday pay, and other ordinary and customary paid time off, bonuses, the employer's portion of social security, unemployment, and other payroll taxes, Employee's Retirement and Benefit Plan contributions, employer's poRion of the group hospitalization and medical insurance and the cost of worker's compensation insurance. The provisional Salary Related Expense overhead rate for 1994 is 0.428. At the end of each calendar year, the actual rate for the year will be applied and adjustment in the compensation made accordingly. The maximum Salary Related Expense overhead rate that shall be applie� is 0.43. 2. Salary costs as define� above aze multiplied by a provisional General and Administrative overhead factor for 1994 of 0.925. Included in the General and Administrative overhead are: a. The salaries of officers, except for technical or advisory services directly applicable to the project. b. The salaries of employees doing general administrative work; also nonproductive professional and technical salaries, including maintenance of staff to provide readiness to serve. c. Rent and costs of light, heat and water; equipment depreciation and maintenance cost; costs of o�ce supplies and reproduction of data for our intemal use; general communications expense, including local telephone calls and postage; taxes; insurance premiums and license fees; automotive expense EP('Y-213\IA081.4U()RS�[NT.824 3 and other transportation and travel expense not chargeabie to specific contracts; and other miscellaneous costs. At the end of each calendaz year, the actual General and Administrative overhead rate for that year will be applied and adjustment of the compensation made accordingly. The maximum General and Administrative overhead rate that shall be applied is 0.95. 3. In addition to salary costs, Sverdrup will be reimbursed for Other Reimbursable costs as follows: a. Travel, subsistence, and incidental expenses of personnel while traveling in connection with the work. b. Transportation by passenger automobiles that Sverdrup supplies intermittenfly in connection with the work. All costs of owne�, lease�, or rented passenger vehicles assigned to the work. Reimbursement for the cost of special types of vehicles when such vehicles are required. c. Reproduction of drawings, photographs, maps, charts and reports which are prepared for the Owner's periodic or interim review and also the cost of the reproductions which constitute the delivery of work. d. Wire and wireless communication of inessages and data in connection with the work. e. Insurance required by the Owner in addition to the coverages or in excess of the limits normally carried. f. Subcontracted services such as, but not limited to, borings, surveys, photogrammetry, testing and computing services, if require� in the performance of the work. g. Technical suppoR services providetl from our own facilities, as require�in the performance of the work. h. Special consultants, as approve�by the Owner, if required in the performance of the work. i. Technical and advisory services of officers directly applicable to the project at the hourly rate of$125. 4. A fixe� fee will constitute profit for the work described in ARicle 1. C. Terms of Payment Progress payments for services rendere� shall be made monthly upon submission of an invoice for work performed during the previous month. For interim billings,the portion of the fixe� fee payable shall be equal to the total fixe� fee multiplied by the ratio of salary costs plus general and administrative overhead plus other reimbursable costs to date of billing divided by the estimated total cost listed under Article 3A above less the fixed fee bille� to date. Invoices submitted to the Owner by the 20th of each month will be included in the Owner's normal payment cycle for payment by the lOth of the following month. �-2is�ieos�awaR�nvr.au 4 If there are disputed items and/or amounts on any invoice, the balance of such invoice, after deducting any disputed items, shall be paid in full, and the disputed items and amounts shall be presented to Sverdrup for resolution as soon as such dispute� items have been determined by Owner. Payments due but unpaid more than thirty (30) days after presentation of the invoice, ezcluding any amounts and items disputed by Owner, shall bear interest at one percent (196) interest per month (or any lesser legal limit applicable) until paid. ARTICLE 4 TIl1� FOR PERFORMANCE A. Commencement Sverdrup shall commence the performance of the services for the Project upon the date of this Agreement and complete the work in accordance with such schedule as may be mutually agreed to by the parties. A potential Schedule pending timely compilation of survey and other information, timely review by the Owner and Missouri Highway and Transportation Department, and no changes in scope is listed in APPENDIX D. B. Delav If Sverdrup's services for the Project are delayed for reasons beyond its control, the compensation provideQ for elsewhere in this Agreement and the time for performance shall be subjeet to equitable adjustment. ARTICLE 5 CHANGES IN THE WORK A. Ch� Owner reserves the right, without impairing this Agreement, to order changes or alterations in the work to be performed hereunder by Sverdrup. If changes or alterations ordered affect the cost or progress of the work, adjustment shall be made in the time for performance of the work and compensation owing to Sverdrup, as the case may be. B. ('��cealed Conditions Should concealed or unknown conditions be encountered in the performance of the work which present the risk of discharge, dispersal, release or escape of pollutants, asbestos, any hazardous substance or any hazardous waste, Sverdrup shall promptly suspend its performance of the Work for the protection of the parties and their employees and notify Owner of the conditions encountered. Owner and Sverdrup shall prompdy investigate the conditions and, if warranted, equitable and necessary adjustments shall be made in the terms and conditions of this Agreement. It is agreed, however, that Article 5 above not withstanding, Sverdrup shall have no duty to determine the existence of pollutants, asbestos or any other hazardous substance or hazardous waste at the site of the work or to provide response action or remedial services. u�cr-zis�taoguwoR�r.eza 5 ARTICLE 6 STANDARD OF CARE Sverdrup represents that its services shall be performed with the skill and care which would be ezercised by comparable qualified design professionals performing similar services at the time and place such services are performed. If the failure to meet these standazds results in deficiencies in the design, Sverdrup shall, furnish at its own cost and expense, the redesign necessary to correct such deficiencies. If the failure to meet these standards results in damages incurrefl by Owner for the repair, or conection of any part of the Project, Sverdrup shall be liable to Owner for the construction costs associated with such repair or conection except to the extent that such costs constitute an addition of value to the Project; provided, however, that in no event shali such damage for which Sverdrup may be liable under this paragraph or otherwise include any consequential, special, contingent or penal damages. ARTICLE 7 INDEMIVITY A. Sverdru�'s DutX Sverdrup shall indemnify Owner against all claims and suits by third parties for loss of or damage to property, or personal injury, including death, to persons, and from all judgments recovered therefor, and from all expenses for defending such claim or suit, including court costs and attomey's fees, azising out of the negligent acts, enors, or omissions of Sverdrup in connection with Sverdrup's performance of this Agreement. In no event shall Sverdrup have any duty to indemnify Owner hereunder against claims arising as a result of Owner's sole or contributing negligence. In no event shall Sverdrup be liable under this pazagraph or otherwise for indirect or consequential damages. B. pwner's Duty Upon and after final completion of the Project, Owner shall indemnify and hold Sverdrup harmless from all claims and suits for damages arising from personal injuries, including death to persons, or to property, and from all judgments recovered therefor, and from all expenses for defending such claim or suit, including court costs and attomey's fees, which result from Owner's negligent use, operation or maintenance of the facilities, equipment or materials designed or provided by Sverdrup under this Agreement. ARTICLE � INSURANCE Without limiting its liability hereunder, Sverdrup shall maintain during the life of this Agreement the following insurance and fixmish Owner, in duplicate, certificates of insurance as evidence thereof. Such certificate.s shall provide that cancellation of said insurance shall not be effected without thirty (30) days prior written notice to Owner. The certificates shall plainly designate the name of the project for which the certificate is provided. �(.'Y-213\140F2t�AdR�MNf.824 6 1. Workers' Compensation Insurance,providing coverage in compliance with the laws of the state in which any part of the work is to be performed, and Employer's Liability Coverage in the minimum amount of�100,000 for each occurrence. 2. Commercial General Liability Insurance written on an occunence basis with the following limits of liability: General Aggregate $ 4���� Products/Completed Operations Aggregate $ 2���� Personal and Advertising Injury $ 2���� Each Occurrence $ 2,000,000 Fire Damage $ 25�000 Medical Expense $ 1�� 3. Automobile Liability Insurance. Bodily injury and property damage combined single limit - �1 million each occunence, $1 million aggregate. 4. Architect's and Engineer's Professional Liability Insurance. Bodily injury and property damage combine� single limit - $1 million each claim, $5 million aggregate. The Commercial General Liability and Architect's and Engineer's Professional Liability Insurance shall include Contractual Liability Coverage for the liability assumed by Sverdrup in Article 7 herein. The Owner shall be named as an additional insure� in the Certificate for Commercial General Liabiliry. ARTICLE 9 TERMINATION A. Termination By Owner 1. In the event Sverdrup fails to comply with any provisions of this Agreement, or if the progress or quality of the work is unsatisfactory, Owner may serve writxen notice thereof upon Sverdrup, and if Sverdrup neglects within a period of twenry (20) days thereafter to commence its efforts to conect such failure, Owner may terminate the Agreement upon written notice to Sverdrup. Upon such termination, Sverdrup shall cease its performance of this Agreement and shall deliver to Owner all completed or partially completed satisfactory work and Owner shall pay to Sverdrup costs incuned to effective date of termination. 2. Owner also reserves the right to terminate this Agreement in the event it shall abandon or indefinitely postpone the project. Such termination shall be accomplished by written notice to that effect delivered to Sverdrup. Upon receipt of such notice, Sverdrup shall imme�iately cease work and deliver to Owner all completed or partially completed work. Payment to Sverdrup shall be made for work performed prior to receipt by Sverdrup of such termination notice, together with Sverdrup's cost for closing down its work, and Sverdrup shall have no claim for loss of anticipate� profits or any additional compensation. EP(.'Y-213\14087A41GR�4N'f.82i 7 B. Termination By Sverdrun In the eveat Owner fails to comply with any provisions of this Agreement, or if it fails to timely pay compensation due to Sverdrup, Sverdrup may serve written nodce thereof upon Owner, and if Owner fails within a period of twenty (20) days thereafter to correct such failure, Sverdrup may terminate this Agreement upon written notice to Owner. Upon such termination, Sverdrup shall cease its performance of this Agreement and when paid the amount due for such work, shall deliver to Owner all completeci or partially completed work for the project. ARTICLE 10 GENERAL CONSIDERATIONS A. Use of Documents All documents including Drawings,Specifications,and CADD discs prepare�or furnished by Sverdrup pursuant to this Agreement shall become the property of the Owner. Such materials are not intended or represented to be suitable for reuse by Owner or others on extensions of the Project or on any other project. Any reuse without written verification or adaptation by Sverdrup for the specific purpose intended will be at Owner's sole risk and without liability or legal exposure to Sverdrup, and Owner shall indemnify and hold harmless Sverdrup from all claims,damages, losses and expenses including attomeys'fees arising out of or resulting therefrom. Any such verification or adaptation will entitle Sverdrup to further compensation at rates to be agreed upon by Owner and Sverdrup. B. Oninions of Cost Since Sverdrup has no control over the cost of labor, materials, equipment, or services fumished by others, or over the Contractor(s)' methods of determining prices, or over competitive bidding or market conditions, Sverdrup's opinions of probable Total Project Costs and Construction Cost provided for herein are to be made on the basis of Sverdrup's experience and represent Sverdrup's best judgment as an experienced and qualifie� professional, familiar with the construction industry; but Sverdrup cannot and does not guarantee that proposals, bids or actual Total Project or Construction Costs will not vary from opinions of probable cost prepared by Sverdrup. If, prior to the construction phase of the Project, Owner wishes greater assurance as to Total Project or Construction Costs, Owner shall employ an independent cost estimator as provide� in ARTICLE 2. C. Controlling Law This Agreement is to be govemed by the law of the State of Missouri. D. Successors and Assigns 1. Owner and Sverdrup are each hereby bound and the partners, successors, executors, administrators and legal representatives of Owner and Sverdrup are hereby bound to tlie other party to this Agreement and to the partners, successors, executors, �ec,r-ais�i,oszau,oR�rr.sza � administrators and legal representatives (and said assigns) of such other party, in respect of all covenants, agreements and obligations of this Agreement. 2. Neither Owner nor Sverdrup shall assign, sublet or transfer any rights under or interest in this Agreement without the written consent of the other, except to the extent that any assignment, subletting or transfer is mandated by law or the effect of this limitation may be restricted by law. Unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or dischazge the assignor from any duty or responsibility under this Agreement. Nothing contained in this paragraph shall prevent Sverdrup from employing such independent professional associates and consultants as Sverdrup may deem appropriate to assist in the performance of services hereunder. 3. Nothing under this Agreement shall be construe� to give any rights or benefits in this Agreement to anyone other than Owner and Sverdrup, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of Owner and Sverdrup and not for the benefit of any other party. ARTICLE 11 MISSOURI HIGHWAY AND TRANSPORTATION COMMISSION REQUIREMENTS The following additional clauses are added to meet requirements of the Missouri Highway and Transportation Commission: A. Audit Records For purpose of an audit, Sverdrup shall maintain all tliose records relating to this Agre�ment, including but not limited to invoices, payrolls, bills, receipts, etc. These records must be available at all reasonable time to the Owner, Missouri Highway and Transportation Commission, Federal Highway Administration, and their designees and representatives, at Sverdrup's offices, at no charge, during the contract period and any extension thereof, and for the three (3) year period following the date of final payment made under this Agreement. If the Owner has notice of a potential claim against Sverdrup and/or the Owner, based on Sverdrup's work under this Agreement, Sverdrup, upon written request by the Owner shall retain and preserve its records until the Owner has advised Sverdrup in writing that the dispute� claim is resolved. B. Pro�� and Eguipment The property and equipment use� on this project, such as automotive vehicles, inspection equipment, office equipment, etc., shall be owned, rented, or leased by Sverdrup and charges will be made to the project for the use of such property at the rate established by company policies and practices. Approval of the Owner will be required prior to acquisition of reimbursable special equipment. C. Nondiscrimination Provision Sverdrup, with regazd to the work performed by it after award and prior to completion of the contract work, will not discriminate on the ground of race, color or national origin EP(,'Y-213\1d08?AUOR��INT.824 7 in the selection and retention of subcontractors. Sverdrup will comply with Title VI of the Civil Rights Act of 1964, as amended. More specifically, Sverdrup will comply with the regulations of the Department of Transportation relative to nondiscrimination in federally-assisted programs of the Department of Transportation, as contained in 49 CFR 21 through Appendix H and 23 CFR 710.405(b), which are herein incorporated by reference and made a part of this contract. In all solicitations, either by competitive bidding or negotiation made by Sverdrup for work to be performed under a subcontract, including procurements of materials or equipment, each potential subcontractor or supplier shall be notified of Sverdrup's obligations under this contract and the regulations relative to nondiscrimination on the ground of color, race or national origin. D. Contingent Fees Sverdrup warrants that we have not employe� or retained any company or person, other than a bona fide employee working for Sverdrup to solicit or secure this contract, and that we have not paid or agree� to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gifts or any other consideration, contingent upon or resulting from the awazd or marking of this contract. For breach or violation of this warranty, the City shall have the right to annul this contract without liability, or, in its discretion to deduct from the contract price or consideration,or otherwise recover, the full amount of such fee, commission,percentage, brokerage fee, gift, or contingent fee. E. Disputes Resolution If any disputes regarding this agreement cannot be resolved by the parties, the dispute shall be litigated in any court having jurisdiction. ARTICLE 12 CONTRACT DOCUMENTS This Agreement consists of: 1. This Document- Agreement for Professional Services 2. APPENDIX A - Scope of Work 3. APPENDIX B - Additional Owner Supplied Information and Activities 4. APPENDIX C - Cost Estimate Summary 5. APPENDIX D - Schedule �ecr-ai3�i,oBa,��aR�r.su 10 These documents constitute the entire agreement between the parties. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above written. CITY OF CAPE GIRARDEAU , BY: :i'�` -�'� �G- ATTEST: '��/ ��'� ��� �� �r ]�ii;� � ,�' onald Fischer City Clerk ��ity Manager SVERDRUP CIVII., INCORPORATED �j ? ��!�� "C,��L/I�> , BY: �' �r.. � Robert E. Crawley, P.E. Vice President Attachments: APPENDIX A - Scope of Work APPENDIX B - Additional Owner Supplied Information and Activities APPENDIX C - Cost Estimate Summary APPENDIX D - Sche�ule �-Zis�iao�s�ox�avr.a�a 11 APPENDIX A CITY OF CAPE GIItARDEAU HIGHWAY 74 5EWER RELOCATION SCOPE OF WORK November 1994 The Missouri Highway and Transportation Department is relocating State Highway 74 in conjunction with the construction of a new Mississippi River bridge at Cape Girardeau. This project is to provide design services for the relocation on two sewers that have been identified to interfere with the Highway 74 construction: - 6 inch and 8 inch sewer running beside Aquamsi and just inside the east side of the embankment for the relocated highway from approximately Station 182 to 184 (Aquamsi Sewer). - 24 inch combined sanitary and storm sewer crossing the relocated highway at Station 175 (24 inch sewer). Sverdrup will provide the design and geotechnical engineering services for the Project, soil boring will be subcontracted and the Owner will do any required surveys. The detailed scope of work is as follows: 1. Visit the site and collect existing information relative to the project from the Owner. 2. Conduct geotechnical investigations to develop an estimate of the potential for settlement of the 24 inch pipe when the highway embankment fill is placed. Two borings will be drilled to an average depth of 40 feet or auger refusal. Laboratory tests will be performed as appropriate to determine moisture content, Atterberg limits, gradation, unconf'ined compression and consolidation. 3. Prepare a memorandum type geotechnical report discussing the potential effects of subsurface material on settlement of the pipeline, trench excavation, temporary excavation support, backfill and groundwater control. 4. Investigate sewer flow and sizing requirements. It is assumed the 24 inch sewer will be diverted to surface drainage north of the highway embankment when the sanitary sewers are segregated in the Sanitary Sewer Improvement Program. The new 24 inch sewer under the highway right-of-way would then become a sanitary sewer or serve as a casing for the smaller pipe. The 6 inch seminary sanitary sewer will tie into an extension of the relocated City sewer. It will be assumed the 6 inch seminary sanitary sewer is adequately sized. The 8 inch sewer will be resized if necessary to conform to the Sanitary Sewer Improvement Design. Appendix A Highway 74 Sewer Relocation November 1994 � Page 2 5. Prepare a brief design memorandum defining the design parameters, sewer sizing and locations for review and approval by the Owner before the design package drawings are begun. 6. Meet with the Owner and or the Highway Department to review the design memorandum. 7. Prepare bid documents, including plans, specifications, contract and instruction to bidders. Engineer Joint Council Contract Documents typically used by the Owner will be used. Special or supplementary conditions will be added to incorporate any modifications or additions required by the Highway Department. Three sets of bid documents will be provided for review. 8. Review comments on the bid documents with the Owner and or Highway Department by phone or letter. 9. Incorporate comments and finalize the bid documents. It is anticipated that comments will require only minor modification. Major changes should be picked up in the design memorandum review meeting. 10. Assist during the bid process, including coordination with the Owner for advertisement of bid, responding to technical questions raised during bid, preparing addenda, evaluating bids and providing recommendations of award to the Owner. Fifteen sets will be printed for bidding and record by the Owner. Additional sets will be provided to the Owner at cost as an additional cost. 11. Review shop drawings and other Contractor submissions in response to the Contract Document requirements, for conformance with the design concept and the concept of the information given in the drawings and technical specifications. Sverdrup's review and recommendation shall not extend to means, methods, sequences, techniques or procedures of construction, or to safety precautions or programs incident thereto, as such these are the responsibility of the construction Contractor. Sverdrup's action shall be taken with such reasonable promptness as to cause no delay in the Work, while allowing sufficient time in Sverdrup's professional judgement to permit adequate review. Review of such submittals is not conducted for the purpose of determining the accu�acy and completeness of other details such as dimensions and quantities or for substantiating instructions for installation. Sverdrup's approval of a specific item shall not indicate an approval of an assembly of which the item is a component. When professional certification of performance characteristics of materials is required of the Appendix A Highway 74 Sewer Relocation November 1994 Page 3 contractor by the drawings or technical specifications, Sverdrup shall be entitled to rely upon such certification. Sverdrup will not be liable for the results of interpretations or decisions rendered in good faith with the referenced submittals. 12. Owing to the defined scope and small size of this project, change orders are not anticipated and have not been included in the manhour estimate. APPENDIX B CITY OF CAPE GIRARDEAU HIGHWAY 74 SEWER RELOCATION ADDITIONAL OWNER SUPPLIED INFORMATION AND ACTIVITIES November 1994 1. Drawings of existing sewers 2. Special or supplementary conditions required by the Highway Department to be incorporated into the Engineers Joint Council Up Front Documents typically used by the Owner. 3. Highway Department drawings pertinent to the Project that are available to the City. 4. Cultural resource survey or any other environmental assessment investigations if these should be required. 5. Survey for topographic features, significant vegetation, utilities, manhole elevations and invert elevations as needed for preparation of the construction documents. Some of the needed information may be available from Highway Department drawings and survey notes but additional data is required especially for the 24 inch sewer . 6. Locate property lines, lot lines , new highway right-of-way property owners, and existing easements in the vicinity of the sewers to be relocated. 7. Any existing geotechnical reports and borings from the vicinity that may provide information on rock or settlement potential. 8. No easements are anticipated but should these be required, surveys, easement documents and negotiation of easements will be by the City. 9. Request any permits that may be required. 8. Inspection during the construction phase of the project. APPENDIX C CITY OF CAPE GIItARDEAU HIGHWAY 74 SEWER RELOCATION COST ESTIMATE SUMMARY November 1994 Labor Cost Estimates Base Manhours Rate Salarv Program Manager (P7) 44 $40.56 $1,785 Project Engineer (P4) 170 23.40 3,978 Engineer (P4) 104 23.40 2,434 Designer (TS) 120 19.09 2,291 Clerical (A3) 29 9.50 276 Total Estimated Base Salary $10,764 Salary Related Expense (0.428) 4,607 Total Estimated Salary Cost 15,371 G&A Overhead (0.925) 14,218 Total Estimated Labor Cost $29,589 Other Reimbursable Costs Subcontractor Drilling and Testing $2,000 Auto Mileage (2 trips) 145 Travel Meals 30 Duplicating 320 Telephone 75 Miscellaneous 200 CADD Design 100 hr. @$27/hr= 2,700 CADD Plotting 20 @ $3 60 Microcomputer 100 $5,630 Fixed Fee (12% on labor) $ 3.551 Total Estimated Cost $38,770 Appendix C City of Cap Girardeau Highway 74 Sewer Relocation Manhour Estimate November 1994 Program Project Design/ Task Manager Engincer Engineer Technical Cierical Visit site collect information 8 � 2 Conduct geological investigation 4 24 2 Prepaze geotechnical memorandum 2 40 2 Investigate flow requirements 2 24 Prepare design memorandum 4 16 2 Review design memorandum 8 8 1 Prepare bid documents 4 40 40 112 8 Bid document review 4 4 2 Finalize bid documents 2 16 8 4 Assist during bidding process 4 24 Shop drawing review 24 6 Project management 8 44 170 104 120 29 EPCY-213\14087AWPPFND-C.824 APPENDIX D CITY OF CAPE GIRARDEAU HIGHWAY 74 SEWER RELOCATION November 1994 Weeks After Notice to Proceed Initiate Project 1 Receive Survey Information 2 Complete Geological Evaluation 2 Complete Design Memorandum 3 Design Memorandum Review Complete 4 Bid Documents Ready for Review 7 Bid Documents Finalized 8 Advertise for Bids g Receive Bids 12 Begin Construction 14