HomeMy WebLinkAboutRES.1143.02-05-1996 BILL NO. 96-63 RESOLUTION NO. ;�t`1�'
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE AMENDMENT NO. 4 TO AN AGREEMENT DATED
SEPTEMBER 7, 1994 , WITH SVERDRUP CIVIL, INC. ,
FOR ENGINEERING SERVICES FOR VARIOUS SANITARY
SEWER SEGREGATION AND PIPING PROJECTS
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF CAPE GIRARDEAU,
MISSOURI , AS FOLLOWS:
ARTICLE 1. The City Manager, for and on behalf of the City of
Cape Girardeau, Missouri, is hereby authorized to execute Amendment
No. 4 to an Agreement dated September 7, 1994 , with Sverdrup Civil,
Inc. , for engineering services for various sanitary sewer
segregation and piping projects. A copy of said Amendment No. 4 is
attached to this Resolution and made a part hereof.
PASSED AND ADOPTED THIS .`_���7r DAY OF ��r„� ��'.�,i. "f.��c � , 19 ��.
�� ,.
..
A. M. Spradling, III, a or
ATTEST:
,.}j,,; e �+`
�4'T(. �1 i /.('j� ('��K �.�'�
Gay1' L. Conrad
Deputy City Clerk
�
AMENDMENT NO. 4
to
AGREEMENT BETWEEN THE
CITY OF CAPE GIRARDEAU, MISSOURI
and
SVERDRUP CIVIL, INC.
Dated September 7, 1994
Note: All other terms of the original contract remain unchanged with the exception of the
following:
Article 3 - Compensation and Payment
On page 3 under A. Cost - Replace the second paragraph with:
The total cost (exclusive of fixed fee) is estimated to be $3,340,549.00. The fixed fee
shall be $241,100.00. The total amount to be paid for design and construction services
under this Agreement shall not exceed $3,581,649.00 including cost and fixed fee, without
approval of the Owner. Sverdrup shall notify the Owner when costs incurred and
obligated amount to 95% of the total estimated cost and shall not incur costs beyond the
estimated cost without prior approval of the Owner. A cost summary is presented in
APPENDIX C.
Article 11 - Contract Documents
On page 9 amend Article 11 to read:
This Agreement consists of:
1. Agreement for Professional Services dated September 7, 1994
2. APPENDIX A - Scope of Services
3. APPENDIX Al - Phase 1 Scope of Work
4. APPENDIX A2 - Phase 2 Scope of Work
5. APPENDIX A3 - Phase I Easements and Miscellaneous Scope of Work
6. APPENDIX A4 - Phase I Projects Construction Program, Phase II Projects
Part 1 Design, Surveying, Smoke Testing and Flow Monitoring
7. APPENDIX AS - Phase II Projects Easements, Part 2 Design, Cultural Resource
Survey
8. APPENDIX B - Additional Owner Supplied Information and Activities
.
Amendment No. 4
Page 2
9. APPENDIX B2 - Additional Owner Supplied Information and Activities
10. APPENDIX B3 - Additional Owner Supplied Information and Activities
11. AMENDMENT 1 to APPENDIX C
12. AMENDMENT 2 to APPENDIX C
13. AMENDMENT 3 to APPENDIX C
14. AMENDMENT 4 to APPENDIX C
15. AMENDMENT 1 APPENDIX D
16. AMENDMENT 2 APPENDIX D
17. AMENDMENT 3 APPENDIX D
18. AMENDMENT 4 APPENDIX D
Proposed by Sverdrup Civil, Inc.:
Date: " -� 9 /�l <%'�
� Robert B. Barbour, P.E.
Vice President
Accepted by City of Cape Girardeau:
_�
i
' �--
�--&�':-- - .- ATT ST: '' �
�``� ' ael G. Miller City Clerk
City Manager
Attachments: Appendix AS
Amendment 4 to Appendix C
Amendment 4 Appendix D
�
APPENDIX AS
CITY OF CAPE GIRARDEAU
SANITARY SEWER IMPROVEMENT PROGRAM
PHASE II PROJECTS EASEMENTS
PHASE II PROJECTS PART 2 DESIGN
CULTURAL RESOURCE SURVEY
DETAILED SCOPE OF WORK
JANUARY 1996
Add:
PHASE II PROJECTS EASEMENT ACQUISITION
Sverdrup through its subcontractors will assist and support the Owner in its acquisition of
easements for properties encroached by the Phase II sewer projects. The Phase II projects are:
• Main CSO
• Fort "D" CSO
• Sloan Creek CSO
• South Ramsey Pump Station and Transmission System
• Lift Stations and Force Main
• Sloan Relief Sewer
Surveying, subcontractor, Koehler Land Surveying will develop easement descriptions and
drawings for each easement identified during Phase II projects design as necessary for the new
construction. SiteFinders, Inc. will seek to negotiate the easements subject to the Owner's
approval and the Owner will issue payment for the easements and handle any condemnations.
Specific tasks related to the easement acquisition process are listed below:
SLrve�ing�Qm�n� Activities
1. Administer Owner's request for a Commitment to Issue Title Insurance from title company
approved by the Owner and provide one copy to Owner when it is obtained.
2. Provide one copy of existing recorded easements for the property requiring easement.
3. Provide a drawing of the property requiring easement (typically 8 '/z inch x 11 inch) but
may be 11 inch x 17 inch if necessary). The drawing will show:
• Property boundary corresponding to the legal description
• Property owner
• County parcel identification number
• Existing easements
Appendix A5, January 1996
Page 2
• Proposed easements (permanent or temporary or both)
• Abandoned easements (where this will occur)
• Square footage of proposed easements
• Square feet of entire parcel where permanent easement required
• Easement drawing (plat) will be sealed by a Registered Land Surveyor
4. The legal description of the proposed easements will be placed on a deed form provided
by the Owner.
Site Finder� Activitie�
5. Perform actual appraisal of easements which have been preliminarily estimated by Site
Finders and the Owner to be valued at less than $2500. The appraisal process will
include:
• Determining appraised value based on industry standards
• Contacting property owner to invite to participate in the appraisal
• Recording appraisal on standard form
• Submitting appraisal to the Owner (City) for approval and sign off
If the actual appraised value exceeds $2500, an outside appraisal shall be performed
pursuant to Paragraph 6.
6. For easements that are preliminarily estimated by Site Finders and Owner, to be appraised
for a value greater than $2500, select local appraisal companies to do the appraisals
(appraisers don't need to be MAI certified) by competitive bid. The outside appraisals will
be submitted to the Owner (City) for approval and sign off.
7. Present easement deed form to the property owner for signature. The presentation and
negotiation process includes:
• Personal presentation of offer letters (where ever feasible) using "Letter of
Agency" prepared and signed by Owner (City).
• 3 attempts to obtain each easement
• Negotiation of administrative settlements consistent with the Owner Guidelines as
presented at the 2/1/95 meeting with Owner
• Recording of negotiation attempts on standard form
• Obtain Owner (City) authorization for Administrative Settlements that are outside
Owner (City) guidelines
• Preparation of Owner standard form if negotiated agreement more than 10 percent
greater than appraisal
• Notarizing signatures of property owner on deed form
Appendix A5, January 1996
Page 3
• Hand delivery of signed deeds and agreements to sell to Owner (City) once each
week
• Pick up payment checks from Owner (City) and mail by certified mail to property
owner with return receipt to be signed and returned by property owner
• Recording of returned receipt and forwarding receipts to Owner (City) for their
records
8. Prepare and send Deed of Release letters to lien holders as determined to be required by
the Owner (City). Owner will determine need for Deed of Release after executed deeds
are turned over to the Owner.
9. Site Finders will testify at first condemnation hearing for each parcel under condemnation
about attempts to obtain easement through negotiation.
PHASE II PART 2 PROJECTS FINAL DESIGN
A. Project Description
Provide design services for the Phase II Part 2 projects. These projects are improvements to
Mississippi River lift stations and force main system and to the Sloan Creek Sewer. The 4
Mississippi River lift stations transmit wastewater from the Cape Rock/Red Star, Sloan Creek,
Main and Fort "D" watersheds to the wastewater treatment plant. The projects and estimated line
lengths are summarized below:
F.� ima ed T.ine ng�h
Lift Stations and Force Main
Replace 4 Lift Stations �
LS No. 1 - Sloan Creek
LS No. 2 - Shoe Factory
LS No. 3 - Main and Merriweather
LS No. 4 - Sawmill
Replace Force Main 13,400 lineal feet
Sloan Relief Sewer 10,800 lineal feet
The scope of work and estimated man hours are based on the draft Phase II Facility Plan which
is currently under review by the Missouri Department of Natural Resources (DNR). If the
preliminary recommendations are revised in the final Facility Plan or if detailed design
investigations significantly change the level of work anticipated in the draft Facility Plan, this
scope of work as well as the estimated budget may need to be adjusted accordingly. The
Appendix A5, January 1996
Page 4
preliminary recommendations for each project is listed below:
I.ift Stationc and Force Main
The new lift stations will be concrete wet wells with submersible type pumps. The valves
in the pump discharge lines will be housed in underground vaults. Flow meters are not
anticipated. Emergency generators will be installed at the lift stations to provide power
during blackouts. Telemetering to the wastewater treatment plant will be provided so that
the lift stations can be monitored by City personnel . Each lift station will be located near
the existing station it replaces. The top of Lift Station Nos. 1 and 4 which are outside the
flood wall will be raised above the 100-year flood elevation, as will the electrical controls
and emergency generators.
The force main will be the existing 10-inch pipe between Lift Station Nos. 1 and 2, new
20-inch pipe between Lift Stations Nos. 2 and 3, and new 24-inch pipe between Lift
Station No.3 and the 54-inch outfall sewer junction near the treatment plant. The
alignment will closely follow the existing force main and the 27-inch sewer, except
between the Morgan Oak Street Bridge vicinity and the intersection of Independence Street
and Water Street, it will be routed along the right-of way of Aquamsi Street and Main
Street. This alignment is to minimize the possibility of disturbing historic cultural
resources.
Sloan Relief Sewer
The Sloan Relief Sewer will replace the existing sewer which is currently overloaded.
About 2300 feet of new sewer will extend up stream beyond the present sewer to expand
the service area. The new sewer will generally parallel the existing sewer. Segments of the
existing sewer with significant numbers of house laterals will be retained to minimize the
number of lateral reconnections. Existing aerial crossings will be eliminated where this
is compatible with the design.
B. Task Descriptions
1. Review existing drawings and background information related to the design projects.
2. Resolve questions and issues with Walker and Associates on aerial surveys and Koehler
Land Surveying on ground surveys.
3. Conduct field visits to verify mapping and to develop the sewer line routing.
4. Perform cursory geological investigation to evaluate soil conditions and depth to rock for
the force main and Sloan Relief projects. This will be performed by utilizing existing soil
Appendix A5, January 1996
Page 5
maps, existing sewer plans, visual observation, and historical data from the City.
5. Review Wye Report books at City Hall as necessary to find locations of house lateral
connections for the Sloan Relief project.
6. Determine the final line routing based on the aerial and ground survey
information. Every effort will be made to minimize disturbances to traffic, utilities,
business customers, and landscaping.
7. Conduct a detailed review meeting with the City to confirm agreement with the routing
before proceeding with final design drawings.
8. Finalize design calculations. The preliminary design assumptions and sizing in the Phase
II Facility Plan will serve as the design basis for the Phase II Part 2 projects.
9. Revise as necessary the Volume 2 Master Specification used on previously designed
portions of the Sanitary Sewer Improvement Program. Revisions will be made as
required to tailor the master specification to the specifics of each individual project in the
Volume 1 Contract Document.
10. Prepare detailed engineering design of new sanitary sewers, force main and pump stations.
11. Prepare bid documents, including plans, specifications and contract documents. Engineers
Joint Contract Documents Committee up-front documents will be used. Three sets of bid
documents will be provided for review. Five sets of final bid documents will be provided
upon completion of each project.
12. Perform geotechnical investigations including soil borings at the pump station locations
and along the proposed sewer and force main alignment. Two boring mobilizations are
anticipated. The pump station locations will be investigated early in the project to provide
information for the pump station structural design. Laboratory consolidation testing will
be included. A brief inemorandum report will define pump station foundation design
criteria.
A second set of soil borings will be performed after the sewer and force main design is
complete to identify the subsurface materials expected to be encountered during
construction. This is to provide information for the contractors bidding the project.
Borings about every 1500 feet are anticipated. A brief inemorandum-type reports will be
issued discussing the effect of subsurface materials on trench excavation, temporary
excavation support, backfill, and ground water control.
Appendix A5, January 1996
Page 6
13. Prepare construction cost estimates for each individual project based on the construction
documents produced.
14. Assist the Owner with the submission of plans and speci�cations to Missouri Department
of Natural Resources for construction permit application and to the US Army Corps of
Engineers for a "Section" 404 Permit for wetlands. A simple submission for the 404
pernut including a location map and brief project description to receive a National Permit
is anticipated. Except for the railroad permits listed below, no other permits are
anticipated.
15. Assist the Owner in obtaining railroad crossing permits where the forcemain crosses the
Burlington railroad tracks. Two crossings are anticipated for the Lift Station and Force
Main project.
16. Conduct periodic meetings with the City to review design concepts and assumptions and
to get direction where alternatives have been considered and or decisions need to be made.
CULTURAL RESOURCE SURVEY
Clearance letters are required as part of the Phase II Facility Plan. The clearance response from
the Missouri Historic Preservation Program required that a cultural resource survey be conducted
with in the Fort "D" CSO, Sloan Creek CSO, Sloan Relief sewer and South Ramsey watersheds
and along the Lift Station and Force Main route. With the approval of the City and to not delay
the project, Sverdrup proceeded with this work. This work was subcontracted to Historic
Preservation Associates. They provided an on-the-ground survey of the sewer, force main and
pump station locations as they were defined in September 1995; reviewed the records of the State
Historic Preservation Officer and other relevant literature; and provided a written report
documenting the results of the survey and recommending necessary additional action. Sverdrup
spent considerable effort coordinating the work and modifying the routing of the Mississippi River
force main to minimize the potential of encountering significant cultural resources.
.
AMENDMENT 4 TO APPENDIX C
COST ESTIMATE SUNIlVIARY
JANUARY 1996
Add:
Phase II �ultural < <'
Phase II < Part 2 Resource
Easements ' Desi' �urve
Labor Cost Estimate
Fstimated Manhours 224 3,740 92
Average Rate, $/hr 26.50 24.00 24.00
Salary Related Expense Factor 1.428 1.428 1.428
Salary Cost 8,480 128,180 3,150
G&A Overhead� 92.5% 7,840 u$,$�Q �,920
$16 320 246 750 6 070
Subcontractors
Kcehler Land Surveying 69,610* 2,750
SiteFinders, Inc. 171,600*
Boning 16,500
Soil Tests l�ppp
Historic Preservation Associates $8,770
$241 210 $20 250 $8 770
Other Reimbursable Cost Summary
Travel $300 $1,870
Travel Meals 60 530
Duplicating 100 1,700 30
Miscellaneous 50 300 40
Package Shipment 100
CADD Design 28,(pp
CADD Plotting 300 50
Micro Computer �Q 150
Other Cost Total $660 $33 450 $120
Fixed Fee $1 960 $29 610 $730
Totals $260,150 $330,060 $15,690
* Phase II easements, easement plats and easement negotiations are estimated on a lump sum per
parcel basis. Kcehler work is estimated at 193 parcels, 6 requiring permanent only, 103 requiring
temporary,and 84 requiring temporary and permanent easements. SiteFinders 193 parcels, with
15 allowed for outside appraisal. If actual easements exceed these assump6ons additional
compensation may be requested at the per unit price.
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AMENDMENT NO. 4
APPENDIX D
SCHEDULE
JANUARY 1996
Add:
Several factors requiring revision of the schedule have occurred since Amendment No. 3 was
approved. Easement acquisition took longer than planned because of difficulty in locating some
owners, multiple out of town signatures required on some easements and a bankruptcy requiring
condemnation. Testing on the existing force main showed replacement is required. Also the
Missouri Historic Preservation Program required a Cultural Resource Survey for the Fort "D"
CSO, Sloan Creek CSO, Lift Station and Force Main, Sloan Relief, and South Ramsey projects.
Easement acquisition for the Phase I projects is essentially complete but several problem
easements remain on the College/Henderson CSO- North and West Side Relief projects. At least
one condemnation will be required. The condemnation schedule will be set by the City. The
target date for completion of Phase I easements is May 1996.
Easement acquisition for the Phase II projects will start as soon as Amendment No. 4 is executed
by the City. Easements will be solicited in order of the project construction schedule. A firm
date for the completion of easement acquisition can not be given because of the uncontrollable
factors discussed above. The target date based on City execution of Amendment No. 4 the week
of January 22, 1996 and expeditious condemnations by the City, if required, is August 1996.
Completion of the Phase II Facility Plan was delayed to incorporate the results of the force main
testing and the Cultural Resource Survey. The draft Facility Plan was completed in December
1995 and the public meetings will be held on January 24, 1996. The date of final approval of the
Facility Plan depends on the Missouri Department of Natural Resources (DNR) review schedule.
Design of the projects affected by the Cultural Resource Survey was delayed pending results of
the survey. Identification of significant cultural resources could have significantly affected the
line routing and lift station placement. To meet DNR review schedules preliminary work on the
Phase II Part 2 projects was begun in December 1995. The revised schedule for design of the
Phase II projects and the construction schedule for all the projects is shown on the bar schedule.
The bar schedule is based on City execution of Amendment No. 4 the week of January 22, 1996.
The Phase I projects construction schedule has been modified because easement acquisition was
not complete in time for some of the original dates and the City decided to spread the Sanitary
Sewer Improvement Program construction over several years to allow a more consistent inspector
work load. Phase I and Phase II project construction has been integrated as shown on the bar
schedule.
AMENDMENT 4 TO APPENDIX D,wnt.
' SCHEDULE
JANUARY1996
5 1996 1997 1998 7999
ID Task Name Jul Od Jan Apr Jul Oct Jan P.pr Jul Ocl Jan Apr Ju� Oct Jan Apr Jul
1 SANITARY SEWER IMPROVEMENT PROGRAM
2 PHASEICONSTRUCTION ��
3 OUTFALL RELIEF ' �.
4 ADVERTISE � ��,_ ��. ��,
5 AWARD CONTRACT ' �. �
6 CONSTRUCTION � '�. � '� � ��
7 CQLLEGEIHENDERSON CSO-SOUTH '� '�
8 ADVERTISE - '�
9 AWARD CONTRACT � � ' � ��
10 CONSTRUCTION �� . . �.
11 HENDERSON TRUNK SEWER � � �.
12 ADVERTISE ��. � . �
1J AWARD CONTR4CT � � : �� � - �
14 CONSTRUCTION '�. - ' :
15 WALNUTIHENDERSON CSO � � �.
16 ADVERTISE '�. �: - . �.
17 AWARO CONTRACT �' . �. '�. :
18 CONSTRUCTION - '�
19 WEST SIDE REUEF SEWER � � � � ��
20 AOVERTISE , � � , ��. '�
21 AWARD CONTRACT , � �� -
22 CONSTRUCTION ��
23 COLLEGEIHENDERSON CSO-NORTH � ��.
24 ADVERTISE '. : ' . � ��.
25 AWARD CONTRACT '�. � ' � �
26 CONSTRUCTION . '�. ' '. �.
27 PHASE II DESIGN 6 CONSTRUCTION �
28 FORT"D"C50 '�. ��. '�
29 DESIGN � �. ', ��,. . ', ... . ,...
30 ADVERTISE � �'� �'. '�. � ��. : ��. ' '
71 AWARD CONTRACT '. �' '. . . .
32 CONSTRUCTION �. �. � : .
33 MAIN CSO . �: .
34 DESIGN ' '� . . � � - �
35 ADVERTISE � '� � � . '
16 AWARD CONTRACT �� '�. . �
37 CONSTRUCTION '� �� �. '
38 $LOAN CREEK CSO
39 DESIGN � '. � . ' . .
40 ADVERTISE � ' - . : '
��:
41 AWARDCONTR4CT . : �. ��. �
12 CONSTRUCTION �'. �'. �. � ��. '�. ��. '�.
♦7 SOUTH RAMSEY L.S.6 FORCE MAIN �
41 DESIGN � �'. �'. ' '
IS ADVERTISE '� '. '�. �� ��.
46 AWARD CONTRACT '� '� � ' '.
47 CONSTRUCTION - : '� .
48 UFT STATIONS 6 FORCE MAIN '�
49 DESIGN : '�. � : '�.
50 ADVERTISE � � - ' � '�.
51 AWARD CONTRACT '�. - '�. ��. . :
52 CONSTRUCTION '. � . � � ��. �
53 $LOAN RELIEF . '
SI DESIGN �'. �'. . . . . �. . .
55 ADVERTISE � '� �'. �'. '. �'. �
56 AWARO CONTRACT �- � '� �'. �� '. '. .
57 CONSTRUCTION � '� � �