HomeMy WebLinkAboutRES.1335.01-20-1998 ��.
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BILL NO. 98-9 RESOLUTION NO. IJJJ�
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE A HISTORIC PRESERVATION FUND CONTRACT
AND GRANT AGREEMENT WITH THE MISSOURI
DEPARTMENT OF NATURAL RESOURCES, FOR THE
HISTORIC PRESERVATION PROGRAM
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF CAPE GIRARDEAU,
MISSOURI, AS FOLLOWS:
ARTICLE 1. The City Manager, for and on behalf of the City of
Cape Girardeau, Missouri, is hereby authorized to execute a
Historic Preservation Fund Contract and Grant Agreement with the
Department of Natural Resources, Division of State Parks for the
Historic Preservation Program. A copy of said Agreement is
attached to this Resolution and made a part hereof.
c
PASSED AND ADOPTED THIS E�� DAY OF , 19�.
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A. M. Spradling, III, yor
ATTEST:
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Gayle' L Conrad
' _ Deputy ity Clerk
Project Number: 29-98-13128-462
AISTORIC PRE3ERVATION FUND CONTRACT AND GF2ANT AGREEMENT
Grantor: State of Missouri, Department of Natural Resources, Division of
State Parks, Historic Preservation Program, P.O. Box 176, Jefferson
City, Missouri 65102, as the authorized representative of the United
States Department of the Interior, National Park Service. .
Grant Recipient: Citv of Cabe Girardeau
Citv of Cape Girardeau Preservation Plan
Scope, Purpose and Description of Grant:
The Grant Recipient shall perform those activities and functions more
fully set forth in Attachment A to this Contract and Grant Agreement, the
provisions of which are expressly incorporated herein.
Term of Contract Cost Share
and Grant Aareement
Beginning Date: 11/19/97 Federal: �11, 700. 00
Closing Date : 09/30/99 Local: S 8, 550. 00
Total: $20,250. 00
Attachments: The following Attachments are expressly incorporated
into this Contract and Grant Agreement and the
Recipient agrees to be bound by the contents thereof.
Attachment A - Scope, Purpose and Description of Grant Activities
Attachment B - Terms and Conditions
Attachment C - Excerpt from 36 CFR Part 61
Attachment D - Standards for Determining Eligibility
Attachment E - Listing of Eligible and Non 1' ib e Expenditures
Attachment F - Examples of Non-allowable os s
Attachment G - Procurement Standards
Execution: Approval as to form: {ti �
DNR Legal Counsel
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� FOR THE RANTO FOR THE GRANT RECIPIENT
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Directo , Historic Preservation Program &
Deputy State Historic Preservation Officer
/ �
Date
Director, Missouri Department of Natural City of Cape Girardeau
Resources & State Historic Preservation Officer
r`�:C:,�,e���z-C�t��� •T aj� ( % � �
Date Date
SCOPE, PURP03E AND DESCRIPTION
OF GRANT ACTIVITIES
I. SCOPE AND PURPOSE:
The purpose of this Historic Preservation Fund Contract and Grant Agreement is
to prepare needed data to develop a preservation element for possible inclusion
in the City of Cape Girardeau's Comprehensive City Plan. This element will
include a Historic/Architectural Survey Preservation Plan to include
establishment of historic contexts, identification and prioritization of
National Register eligible sites, identification of endangered sites,
examination of laws affecting resources and review of current city zoning,
identify known archaeological sites, address design issues, and establish goals,
objectives and methods to enhance the protection of historic resources.
II. ACTIVITIES AND FUNCTIONS:
The project will begin with the procurement of an acceptable contractor followed
by a series of public forums to solicit input from all interested segments of
both the public and private sectors.
The contractor will develop an Historic/Architectural Survey Preservation Plan
in accordance with applicable standards and guidelines of the federal, state and
local government including but not limited to National Register Bulletin #24,
U.S. Department of the Interior, National Park Service and the Federal Register,
Part IV, Department of the Interior's, Archaeology and Historic Preservation,
and the Secretary of the Interior's Standards and Guidelines. All project
personnel will be required to meet or exceed Federal Register, Part V,
Department of the Interior, National Park Service, 36 CFR 61, Appendix A,
Professional Qualification Standards for Survey Work or will be supervised by
personnel who meet these standards.
The selected contractor will evaluate existing historic inventory data of the
city and will perform a reconnaissance survey of existing sites to confirm their
existence. This shall include an evaluation of the condition of properties
noting if any properties have been demolished, or altered in such a way as to
make them ineligible for National Register status.
The contractor will also identify any other historic properties not located in
any inventory maintained by the city through a reconnaissance survey and a
literature search. These properties or resources will be identified within the
context of the historical or geographical development period of the city.
Recommendations shall be made as to whether these properties should be
inventoried.
The contractor will, in addition, develop the plan in a form complimentary to
the review process and develop a useable format for any future survey. The Plan
will include the evaluation of any existing survey data, and will
comprehensively identify historic contexts„ neighborhoods, sites, buildings,
structures, and multiple site potential eligibility and for listing in the
National Register of Historic Places for properties and contexts identified
which existed or were developments prior to 1948. The plan shall include the
following:
1. A brief history of the growth and development of Cape Girardeau.
2. A brief history of preservation activities in Cape Girardeau.
Scope, Purpose & Description
of Grant Activities
Page two
3. Recommendations for selection of a planning process for subsequent survey
phases.
4. Development of a compzehensive system of cross referencing for identified
properties, or properties recommended for further evaluation, which will
include, as appropriate, photographs, maps and other survey illustrations
so that all properties can be identified by address, common name,
geographical area, National Register site or potential National Register
or potential local register status, and historic district or potential
historic district status.
5. Development of historic contexts with time periods.
6. At least one or a series of maps, utilizinq an established format and
outlining geographical development will be submitted as part of the final
plan.
7. Development of property types based upon usage, architectural style, or
historical significance.
8. The plan shall also address factors which may impact above ground
resources to include but not be limited to an examination of zoning
overlays, future or current development, excessive use, neglect,
deterioration, and an assessment of current federal, state and locate laws
and their impact on the historic resources of Cape Girardeau.
9. A literature search and a listing of archaeological sites and
recommendations for development of a future archaeological plan.
10. Finally, the contractor will as part of the final report, develop a
proposal for future survey activities including further property
evaluation and locations, estimated number of properties included in the
plan and properties to receive further evaluation, the extent of
additional research needed, priorities, end product results, and product
cost estimates.
An interim report of progress shall be prepared to ensure work progress. This
may be prepared by the contractor or the city and would inform DNR of work
accomplished to date and current projected completion dates for the draft plan
and the final plan.
Project work will be submitted and payments made per the milestone/payment
schedule and project budget which follows.
MZLESTONE/PAYMENT SCHEDULE
City of Cape Girardeau
City of Cape Girardeau Preservation Plan
Project No. 29-98-13128-462
Starting Date: 11/19/97
Ending Date: 09/30/99
Milestone Product Date Due Federal Share Local Share
#1 Executed DNR O1/15/98 $ 0 $ 0
contract.
#2 Bidding RFP/RFQ 02/28/98 $ 0 $ 0
submission, draft
consultant contract
approval, final
consultant contract
submitted to MDNR.
#3 Public meetings and 03/27/98 $ 1, 000.00 $ 667.00
on-site meeting with
contractor and DNR
representative.
#4 Submission of 09/30/98 $ 2,500.00 $1, 667.00
interim report
of progress.
#S Submission and O1/22/99 ## 4,500.00 $3, 000.00
approval of draft
plan and map(s) ,
and appropriate
photographs to
DNR and sub.
mission of mid-
term financial
report.
#6 Submission and 06/15/99 $ 3, OOO.QO $2, 000.00
approval of the
plan.
#7 Submission of 07/15/99 $ 700.00 $1,216.00
final report
and required
audit and fiscal
data.
TOTALS $11,700.00 $8, 550.00
BUDGET
City of Cape Girardeau
City of Cape Girardeau Preservation Plan
Project No. 29-98-13128-462
Starting Date: 11/19/97
Ending Date: 9/30/99
Federal Nonfederal Total
A. City Planner $ 0 $ 829.00
B. Administrative Secretar $ 829•00
y $ 0 $ 703.00 $ 703. 00
C. Accountant $ 0 $ 922.00 $ 922.00
D. Historic Commission $ 0 $4, 488. 00
$ 4, 488. 00
(@ various)
E. Fringe Benefits $ 0 $ B10. 00 $ 810.00
F. Supplies $ 0 $ 312.00 $ 312.00
G. Reproduction $ 0 $ 486. 00 $ 486.00
H. Planning Contractor $11, 700.00 $ 0 $11,700.00
TOTALS $11, 700.00 $8, 550.00 $20,250.00
1/1/97 DAS
DEPARTMENT OF NATURAL RESOURCES
General Terms and Conditions
I. Statutory Requirements
The Missouri Department of Natural Resources (MDNR) and any recipient (unit
of state or local government, as defined by Chapter 67.370 RSMo and Chapter
70.220 RSMo, and for-profit agency subgrantees/contractors) employed under
this agreement shall comply with ail applicable Federal, State, and local laws
and, in pa�ticular, any and all applicable Federal laws and regulations cited in
this agreement.
Any recipient, in connection with its application for financial assistance, shall
include a certification that the recipient is in compliance with the specific federal
and state laws set forth below. Further, the recipient shall report to the MDNR
any instance in which the recipient is determined by any administrative agency
or by any court in connection with any judicial proceeding to be in
noncompliance with any of the specific federal or state laws set forth below.
Such report shall be submitted within ten (10) working days following such
determination. Failure to comply with the reporting requirement may be
grounds for termination of this agreement or suspension or debarment of the
recipient in accordance with paragraphs II (H) and {S) of these Terms and
Conditions.
A. Statutes related to nondiscrimination:
1. Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which
prohibits discrimination on the basis of race, color or national
origin;
2. Title VII of the Civil Rights Act of 1964 found at 42 U.S.C.
§2000(e) et.seq. which prohibits discrimination on the basis of
race, color, religion, national origin, or sex:
3. Title IX of the Education Amendments of 1972, as amended
(U.S.C. §§ 1681-1683 and 1685-1686) which prohibits
discrimination on the basis of sex;
4. Section 504 of the Rehabilitation Act of 1973, as amended (29
U.S.C. § 794), which prohibits discrimination on the basis of
disability;
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General Terms and Conditions
Page 2 of 20
5. Age Disc�imination Act of 1975, as amended (42 U.S.C. §§
621-634�, which prohibits discrimination on the basis of age;
6. Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as
amended, relating to nondiscrimination on the basis of drug
abuse;
7. Comprehensive Atcohol Abuse and Alcoholism Prevention,
Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as
amended, relating to nondiscrimination on the basis of alcohol
abuse or alcoholism;
8. Sections 523 and 527 of the Public Health Service Act of 1912 (42
U.S.C. §§ 290 dd-3 and 290 ee-3), as amended, relating to
confidentiality of alcohol and drug abuse patient records;
9. Title VIII of the Civil Rights Act of 1968 (42 U.S.C. § 3601 et
seq.), as amended, relating to nondiscrimination in the sale, rental
or financing of housing;
10. Chapter 213 of the Missouri Revised Statutes which prohibits
discrimination on the basis of race, color, religion, national origin,
sex, age, and disability:
11. The Americans with Disabilities Act (P. L. 101-336), 42 U. S. C.
§12101 et seq., relating to nondiscrimination with respect to
employment, public senrices, �public accommodations and
telecommunications.
12. Any other nondiscrimination prov.isions in the specific statute(s)
under which application for federal assistance is being made.
13. The requirements of any other nondiscrimination statute(s) which
may apply to the application.
B. Will comply with environmental standards which may be prescribed
pursuant to the following:
1. The Federal Clean Air Act, 42 U.S.C. § 7606, as amended,
General Terms and Conditions
Page 3 of 20
prohibiting award of assistance by way of grant, loan, or contract
to noncompiying facilities.
2. The Federal Water Poliution Control Act, 33 U.S.C. § 1368, as
amended, prohibiting award of assistance by way of grant, loan, or
contract to noncomplying facilities.
3. The Nationai Environmental Policy Act of 1969, 42 U.S.C. § 4321
et seq., as amended, particularly as it relates to the assessment of
the environmental impact of federally assisted projects.
4. The National Historic Presenration Act of 1966, 16 U.S.C. § 470 et
seq., as amended, relating to the preservation of historic
landmarks.
5. Earthquakes - Seismic Building and Construction Ordinances, §§
319.200 - 319.207, RSMo (Cum. Supp. 1990), relating to the
adoption of seismic design and construction ordinances by certain
cities, towns, villages and counties.
C. Uniform Relocation Assistance and Real Property Acquisition Policies Act
of 1970, 42 U.S.C. §§ 4601 and 4651 et seq., relating to acquisition of
interest in real property or any displacement of persons, businesses, or
farm operations.
D. The Hatch Act, 5 U.S.C. § 1501 et seq., as amended, relating to ce►tain
political activities of certain State and local employees.
E. The Archeological and Historic Preservation Act of 1974 (Public Law
93-291) relating to potential loss or destruction of significant scientific,
historical, or archeological data in connection with federally assisted
activities.
F. The Wild and Scenic Rivers Act of 1968 (16 U.S.C. § 1271 et seq.)
related to protecting components or potential components of the national
wild and scenic rivers system.
G. The flood insurance purchase requirements of § 102(a) of the Flood
Disaster Protection Act of 1973 (Public Law 93-234) which requires
Recipients in a special flood hazard area to participate in the program
and to purchase ffood insurance if the total cost of insurable construction
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General Terms and Conditions
Page 4 of 20
and acquisition is $10,000 or more.
H. The Privacy Act of 1974, P.L. 93-579, as amended prohibiting the
maintenance of information about any individual in a manner which would
violate the provision of the Act.
I. Public Law 93-348 regarding the protection of human subjects involved in
research, development and related activities supported by this award of
assistance.
J. The Laboratory Animal Welfare Act of 1966 (P. L. 89-544), 7 U.S.C. §
2131 et seq., pertaining to the care, handling, and treatment of warm
blooded animals held for research, teaching, or other activities supported
by this award of assistance.
K. The following additional requirements apply to projects that involve
construction:
1. The Davis-Bacon Act, as amended, 40 U.S.C. § 276a et seq.,
respecting wage rates for federally assisted construction contracts
in excess of $2000.
2. The Copeland (Anti-Kickback) Act, 18 U.S.C. § 874, 40 U.S.C. §
276c.
3. The Contract Work Hours and Safety Standards Act, 40 U.S.C. §
327 et seq.
4. Convict labor shall not be used on construction projects unless by
convicts who are on work release, parole, or probation.
L. The Lead-Based Paint Poisoning Prevention Act (42 U. S. C. § 4801 et
seq.) which p�ohibits the use of lead paint in construction or rehabilitation
of residence structures.
II. Administrative Requirements
The Missouri Department of Natural Resources (MDNR) shall apply the
standards contained in state statutes and the federal Common Rule (Adopted
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General Terms and Conditions
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by 29 federal agencies and contained in specific Codes of Federal Regulations,
for each federal agency, under the title, "Uniform Administrative Requirements
For Grants and Cooperative Aqreements to State and Local Governments") in
the administration of this agreement (subgranUcontracUcooperative agreement)
and in particular those standards paraphrased as follows:
A. Method of Payment. The recipient (subgrantee/contractor) will be
reimbursed for all allowable expenses incurred in performing the scope of
services. The recipient shall report project expenses and submit
standard invoices, attached to the agreement, for payment. The form
must be completed with the MDNR invoiced amount and local share
detailed for the recipient to be reimbursed. Invoices must provide a
breakdown of project expenses by the object class detail contained in the
agreement budget. Monthly or quarterly invoices must be received by
the 10th of the month following the invoice period. No reimbursements
will be made for expenditures incurred after the closing budget date
unless a budget time period extension has been granted by the MDNR.
1. Payments under nonconstruction grants will be based on the grant
sharing ratio as applied to the total project cost for each invoice
submitted unless the agreement specifically provides for advance
payments. Advance payments may be authorized on a monthly
basis to cover estimated expenditures for a 30 day period. MDNR
programs may process advance payment requests ten working
days prior to requested due dates.
2. All reimbursement requests, including those for advance payment,
will show expenditures by object class categories and the following
certification by the authorized recipient official, I certify that to the
best of my knowledge and belief the data above are correct and
that all outlays were made in accordance with the agreement and
that payment is due and has not been previously requested.
Advance payments will include the same expenditure itemization
and certification for the previous advance period.
3. Requests for advance payments will be made prior an advance
payment being requested. The advance payment request wil�
include the same expenditure itemization
B. Retention and Custodial Requirements For Records. Financiaf records,
supporting documents, and other pertinent agreement records shall be
retained for a period of three years starting from the date of submission
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General Terms and Conditions
Page 6 of 20
of the final financiai status report. Authorized representatives of Federal
Awarding Agencies, the Comptroller General of the United States, and
the MDNR shall have access to any pertinent books, documents, and
records of recipients to make audits or examinations. The recipient will �
further agree to permit monitoring by the MDNR and/or authorized
representative.
If any litigation, claim, negotiation, audit or other action involving the
records has been started before the expiration of the 3-year period, the
records must be retained until completion of the action and resolution of
all issues which arise from it, or until the end of the regular 3-year
period, whichever is later.
C. Program Income.
1. Recipients are encouraqed to earn income to defray proqram
costs. ProQram income includes income from fees for services
performed, from the use or rental of real or personal property
acquired with qrant funds, from the sale of commodities or items
fabricated under an aqreement, and from payments of principal
and interest on Ioans made with aqreement funds. Proqram
income includes interest on qrant funds, rebates, credits,
discounts, refunds, etc.
2. Defined as gross income earned from agreement activities
including income from fees for services performed, from the use or
rental of real or personal property acquired with agreement funds,
from the sale of commodities or items fabricated under a
agreement, and from payments of principal and interest on loans
made with agreement funds. Program income shall be deducted
from outlays which may be both federal and nonfederal, unfess
the MDNR, as negotiated with the recipient, or federal awarding
agency specifies an alternative method in the agreement,
described in the "Uniform Administrative Requirements For Grants
and Cooperative Aqreements to State and Local Governments."
When anticipated and authorized, program income is added to the
funds committed to the agreement it must be credited back to the
original fund or project from which it was earned. A recipient,
having earned program income, may then invoice the MDNR for
costs incurred against program income if given permission by the
federal awarding agency, through the MDNR, as negotiated with
i.
General Terms and Conditions
Page 7 of 20
the recipient.
D. Match or Cost Share Funding. In general, match or cost sharing �
represents that portion of project costs not borne by state appropriations.
The matching share wiil usually be p�escribed as a minimum percentage.
If stated in doliars oniy, the MDNR sharing ratio will be total project costs
divided into the recipient match or cost share funding amount. In kind
. (noncash) contributions are allowable project costs when they directly
benefit and are specifically identifiable to the project or program.
1. Match or cost share funding will be established by the MDNR,
through negotiation with the recipient. Signature by both the
MDNR and recipient, on the agreement signature form, firmly
affixes the match or cost sharing ratios. Full expenditure of
recipient match or cost share funding is required over the life of
the agreement. Recipient must invoice the MDNR, as required by
the particular agreement, and provide financial records for total
expenditure of state and match or cost share funding. The MDNR
will reimburse the recipient for its percentage portion agreed to by
signature less any negotiated withholding.
2. Failure to provide 100 percent of the match or cost share ratio of
total expenditures as identified on the agreement signature form
may cause that recipient to become ineligible to receive additional
financial assistance from the MDNR for a period of five (5) years.
E. Financial Management Syst�ms. The financial management systems of
recipients must meet the following standards:
1. Financial Reporting. Accurate, current, and complete disclosure of
financial results of financially assisted activities must be made in
accordance with the financial reporting requirements of the
agreement;
2. Accounting Records. Maintain records which adequately identify
the source and application of funds provided for financially
assisted activities. These records must contain information
pertaining to agreement awards and authorizations, obligations,�
General Terms and Conditions
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unobligated balances, assets, liabilities, outlays or expenditures,
and income;
3. Internal Control. Effective control and accountability must be
maintained for all recipient cash, real and personal property, and
other assets. Recipients must adequately safeguard all such
property and must assure that it is used solely for authorized
purposes;
4. Budget Control. Actual expenditures or outlays must be compared
with budgeted amounts for each agreement;
5. Allowable Costs. Applicable OMB cost principles, federal agency
program regulations, and the agreement scope of work will be
followed in determining the reasonableness, allowability, and
allocability of costs;
6. Source Documentation. Accounting records must be supported by
such source documentation as canceled checks, paid bills,
payrolls, time and attendance records, contract, and agreement
award documents;
7. Cash Management. Procedures for minimizing the time elapsing
between the transfer of funds from the U.S. Treasury and
disbursement by the MDNR must be followed whenever advance
payment procedures are used.
F. Repo�ting of Program Performance. A performance report for each
program, function, or activity shall be submitted at least annually and/or
after completion of the project, as specified by the agreement scope of
work. Performance report requirements, if not expressly stated in the
scope of wo�c, should include, as a minimum, a comparison of actual
accomplishments to the goals established, reasons why goals were not
met, and other pertinent information.
G. Budget and Scope of Work Revisions. Approval must be requested in
writing to revise budgets and scopes of work under the following
conditions:
1. For nonconstruction grants, recipients shall obtain the qrior
approval of the MDNR, unless waived by the awardinq aqency,
cumulative transfers amonq direct cost cateqories, or, if
General Terms and Conditions
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applicabfe, amonq separately budqeted proqrams, projects,
functions or activities which exceed or are expected to exceed ten
�ercent of the current total approved budqet, whenever the .
awardinp aqency's share exceeds $100,000.
2. For construction projects, recipients shall obtain prior written
approval for any budget revision which would result in the need for
additional funds.
3. For combined nonconstruction and construction projects, the
recipient must obtain prior written approval from the MDNR before
makinq any fund or budqet transfer from the nonconstruction to
construction or vice versa.
4. Changes to the scope of services described in the agreement
must receive prior approval from the MDNR. Approved changes
in the scope of work or budget shall be incorporated in written
amendment to the agreement.
H. Termination for Cause. The MDNR may terminate any agreement in
whole, or in part, at any time before the date of completion, whenever it
is determined that the recipient has failed to comply with the terms and
conditions of the agreement. The MONR shall promptly notify the
recipient in writing of such a determination and the reasons for the
termination, together with the effective date. MDNR payments to or
recoveries from recipients under agreements terminated fnr cause shall
be in accord with the legal rights and liabilities of the parties.
I. Termination for Convenience. Both the MDNR or recipient may
terminate the agreement in whole, or in part, when both parties agree
that the continuation of the project would not produce beneficial results
commensurate with the further expenditure of funds.
J. Equipment Use. The following standards shall govern the utilization and
disposition of equipment acquired with agreement funds:
1. Title to equipment acquired under this agreement will vest with the
recipient. Equipment means an article of nonexpendable, tanqible
personal property havinq a useful life of more than one year and
an acquisition cost which equals the lesser of (a) the capitalization
level established by the MDNR for financial statement purposes,
or (b) $5,000.
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a. Equipment shali be used by the recipient in the proqram or
project for which it was acquired as lonq a needed whether
or not the project or proqram continues to be supported by
� MDNR funds. When no lonqer needed for the oriqinal
proqram or project, the equipment may be used in other
activities currentiY or previously supported by the MDNR.
b. The recipient shall also make equipment available for use
on other projects or proQrams currently or previously
supported by the MDNR, providinq such use will not
interfere with the work on the projects or proqram for which
it was oriqinatly acquired. First preference for other use
shall be qiven to other proqrams or prolects supported by
the MDNR. User fees should be considered if appropriate
c. The recipient must not use equipment acquired with MDNR
funds to provide services for a fee to compete unfairly with
private companies that provide equivalent services unless
specificallv permitted or contemplated state or federal
statute.
d. When acquirinq reqlacement equipment the recipient may
use the equipment to be replaced as a trade-in or sell the
property and use the proceeds to offset the cost of the
replacement propertv, subiect to the approval of the MDNR
2. Equipment Manaqement. Procedures for managing equipment
whether acquired in whole or in part with agreement funds will, as
a minimum, meet the following requirements until disposition takes
place.
a. Property records must be maintained that include a
description of the equipment, a serial number or other
identification number, the source of property, the acquisition
date, and cost of the property, percentage of federal
participation in the cost of the property, the location, use
and condition of the property.
b. A physical inventory of the property must be taken and the
results reconciled with the property records at least once
every two years.
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c. A control system must be developed to ensure adequate
safeguards to prevent loss, damage, or theft of the
property. Any loss, damage, or theft shall be investigated.
d. Adequate maintenance procedures must be developed to
c keep the property in qood condition.
e. If the recipient is authorized or required to sell the property,
proper sales procedures must be established to ensure the
hiqhest possible return.
3. Disposition When oriqinal or replacement equipment acquired
under an aqreement is not lonqer needed for the oriqinal project
or proqram or for other activities currently or previously supported
by the MDNR, disposition of the equipment will be made as
follows:
a. Items of equipment with a current per-unit fair market value
of less than $5,000 may be retained, sold or otherwise
disposed of with no further obliqation to the awardinq
aqency•
b. Items of equipment with a current per unit fair market value
in excess of $5,000 may be retained or sold and the MDNR
shall have a riqht to an amount calculated by multiplyinq the
current market value or proceeds from sale by the MDNR's
share of the equipment.
c. In cases where a recipient fails to take appropriate
disposition actions, the MDNR mav direct the recipient to
take excess and disposition actions.
K. Inventions and Patents. If any recipient produces subject matter which is
or maybe patentable in the course of work sponsored by this agreement,
such subject matter shall be promptly and fully disclosed to the MDNR.
In the event that the recipient fails or declines to file Letters of Patent or
to recognize patentable subject matter, the MDNR reserves the right to
file same. The MDNR grants to the recipient an option to acquire an
exclusive license including the right to sublicense with a royalty
consideration to the MDNR.
L. Copyrights. Except as othen�vise provided in the terms and conditions of
this agreement, the author or the recipient is free to copyright any books,
-, �
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Page 12 of 20
publications, or other copyrightable materiai developed in the course of
this agreement, however, the MONR and federal awarding agency
reserves a royaity free nonexclusive and irrevocabl� right to reproduce,
publish, or otherwise use, and to authorize others to use, the work for �
State government purposes.
M. Prior Approval For Publications. It is the policy of the MDNR to review
and approve draft copies of all publications and other printed materials
which are intended for distribution. The recipient shall submit two draft
copies of each publication and other printed materials to the MDNR
which are intended for distribution and are financed, wholly or in part, by
agreement funds. Printing and distribution may follow receipt of written
approval of the MDNR.
N. Procurement Standards. Recipients shall use their own procurement
procedures provided that procurement conform to standards set forth in
the "Uniform Administrative Requirements For Grants and Cooperative
Aqreements to State and Loca1 Governments".
1. No work or services, paid for wholly or in part with state or federal
funds, will be contracted without the written consent of the MDNR.
2. Recipient agrees that any contract, interagency agreement
subagreement, and/or equipment to be procured under this award
which was not included in the approved workplan must receive
formal MDNR project officer approval prior to expenditure of funds
associated with that contract, agreement, subagreement, or
equipment purchase.
O. Audit Requirements. Recipients shall arrange for independent audits as
prescribed in OMB Circular A-128, Single Audit Act of 1984 or A-133, as
a�plicable. When the recipient had its yearly audit conducted by a
governmental agency or private auditing firm, the relevant portion(s) of
the audit report will be submitted to the MDNR, and if not, an audit is to
be arranged for independent audit as prescribed in OMB Circular A-128 .
or A-133, as applicable.
P. Allowability of Costs. Allowability of costs shall be determined in
accordance with cost principles contained in OMB Circular A-87
(Revised) for State and local governments, Circular No. A-122 for
nonprofit organizations and Circular No. A-21 for educational institutions.
General Terms and Conditions
Page 13 of 20
Q. Conflict of Interest. No party to this agreement and no officer, agent, or
employee of either party to this agreement who exercises any functions
or responsibilities in the review or approval of the performance of this �
agreement shall participate in any decision relating to this agreement
which would affect their personal or pecuniary interest, directly or
indirectly.
No state employee shali perform any service for consideration paid by
the recipient during one year after termination of the employee's state
employment in which the former state employee attempts to influence a
decision of the MDNR or in the relation to any case, decision, proceeding
or application with respect to which the former employee personally
participated during the period of state employment.
R. State Appropriated Funding. The recipient agrees that funds expended
for the purposes of this agreement must be appropriated by the General
Assembly of the State of Missouri for each fiscal year included within the
agreement period, as wefl as being awarded by the federal or state
agency supporting the project. Therefore, the agreement shall
automatically terminate without penalty or termination costs if such funds
are not appropriated and/or granted. In the event that funds are not
appropriated and/or granted for the agreement, the recipient shall not
prohibit or othervvise limit the MDNR's right to pursue alternate solutions
and remedies as deemed necessary for the conduct of state government
affairs. The requirements stated in this paragraph shall apply to any
amendment or the execution of any option to extend the agreement.
S. Debarment and Suspension. Recipients must not make any:award at
any time to any party which is debarred or suspended or is otherwise
excluded from or ineligible for participation in federal assistance under
Executive Order 12549, "Debarment and Suspension." A
DebarmenUSuspension form is to be completed by recipients and be
attached to the recipient application and be attached to the agreement
document prior to signature by the MDNR official. Furthermore,
recipients are also responsible for written debarment/suspension
certification of all subcontractors receiving funding through a federally
funded grant.
MDNR's administrative policy on the debarment and suspension of
recipients for certain activities, DNR Policy No. 6030 is expressly
incorporated herein by reference. A copy of this policy is available to
recipients upon request.
Generai Terms and Conditions
Page 14 of 20
T. Anti Lobbying. No portion of this award may be used for lobbying or
propaganda purposes as prohibited by 18 U.S.C. Section 1913 or
Section 607(a) of Public Law 96-74.
1. Recipient agrees to comply with the Anti-Lobbying Act, Section
319 of Public Law 101-121, effective December 23, 1989.
Recipient further acknowledges that failure to file or amend the
disclosure form, if required, shall be subject to a civil penalty of
not less than $10,000 and not more than $100,000 for each such
failure.
2. Recipient also agrees to include in all solicitation documents the
following:
a. Subrecipients who request or receive, from the grant
recipient, an agreement, or subagreement exceeding
$100,000, at any tier under a federal grant shall comply
with the Anti-Lobbying Act, Section 319 of Public Law
101-121, and file an Anti-Lobbying Certification form, and
the Disclosure of Lobbying Activities form, if required, to the
next tier above.
b. Recipient acknowledges that if any expenditure is made as
prohibited by the Act, that he shall be subject to a civil
penalty of not less than $10,000 and not more than
$100,000 for each such expenditure.
U. Press Releases. Recipient agrees that all statements, press releases,
requests for proposals, bid solicitations, and other documents describing
the program/project for which funds are now being awarded, will include
a statement of the percentage of the total cost of the program/project
which is financed with Federal money, and the dollar amount of Federal
funds for the program/project.
V. Recycled Paper. The grantee must use recycled paper consisting of at
least fifty percent waste paper, with ten percent or greater being post
consumer waste, for all reports which are prepared as a part of this grant
award and delivered to the Department of Natural Resources. The
grantee must use recycied paper for any materials that it produces and
makes available to any and all parties other than the Department of
Natural Resources. The chasing arrows symbol representing the
recycled content of the paper wilt be clearly displayed on at least one
page of any materials provided to any and atl parties other than the
General Terms and Conditions
Page 15 of 20
Department of Naturai Resources. This requirement does not apply to
reports which are prepared on forms supplied by the grantee agency.
This requirement applies even if the cost of recycied paper is higher than
that of virgin paper.
W. Disadvantaged Business Enterprise Utilization. In accordance with
federal administrative provisions, speciai efforts must be made, for those
agreements using federal Environmental P�otection Agency (EPA)
funding, to assure that a Fair Share Objective of 8% be made available
to minority, women's and small disadvantaged business enterprise firms,
including historically black colleges and universities, when utilizing
agreement funds to purchase supplies, equipment, construction and
services related to this award agreement.
1. The recipient agrees to take all necessary affirmative steps
required to assure that small and minority firms, women's
business enterprises and labor surplus area firms are used when
possible as sources when procuring supplies, equipment,
construction and senrices related to this award agreement. The
recipient agrees to include information about these requirements
in solicitation documents. Affirmative steps shall include:
a. Placing qualified small and minority businesses and
women's business enterprises on solicitation lists;
b. Ensuring that small and minority and women's business
enterprises are solicited whenever they are potential
sources;
c. Dividing total �equirements, when economically feasibly, into
small tasks or quantities to permit maximum participation by
small and minority and women's business enterprises;
d. Establishing delivery schedules, where the
requirements of work will permit which would encourage
participation by small and minority and women's business
enterprises;
e. Using the services of the Small Business Administration
and the Minority Business Development Agency of the U.S.
Department of Commerce, and;
•. {
General Terms and Conditions
Page 16 of 20
f. Requiring any prime contractor or other recipient, if
subagreements are to be let, to take the affirmative steps in
subparagraphs a. through e. of this section.
2. The recipient agrees to submit, to the MDNR's project officer, a
completed EPA Form 5700-52A, U. S. Environmental Protection
Aqency M8E/WBE Utilization Under Federal Grants, Cooperative
Agreements, and Interaqency Aqreements, within 30 days after
the end of each federal/state fiscal vear.
X. Disputes. Program staff should attempt to resolve disagreements
concerning the administration or performance of the underlying
agreement. If an agreement cannot be reached, the cognizant division
director will provide a written decision. Such decision of the division
director shall be final untess a request for review is submitted to the
department director within ten (10) business days after the division
director's decision. Such request shall include: (1) a copy of the division
director's final decision; (2) a statement of the amount in dispute; (3) a
brief description of the issue(s) involved; and (4) a concise statement of
the objections to the final decision. A decision by the department
director shall constitute finaf department action.
� .-
General Terms and Conditions
Page 17 of 20
HISTORIC PRESERVATION
HISTORIC PRESERVATION FUND
ADDITIONAL ADMIN�STRATIVE REQUIREMENTS
SURVEY & PLANNING GRANTS
111. Additionai Administrative Requirements
The grant recipient shaii appiy the standards contained in State statutes, the National
Register Program Guidelines (NPS-49), and the federal Common Rule (Adopted by 29
federal agencies and contained in the specific Codes of Federal Regulations, for each
federal agency, under the title, "Uniform Administrative Requirements for Grants and
Cooperative Agreements to State and Local Governments" or OMB Circular A-110 for
Institutions of Higher Education, Hospitals, and other Nonprofit Organizations) in the
administration of this grant and in particular those standards paraphrased as follows:
A. Commencement of Work. The grant recipient shall commence work on
the project within sixty (60) calendar days from the contract obligation date.
Failure to meet the sixty-day work commencement requirement may result in
the termination of the grant in accordance with subsection II-H.
B. Applicable Preservation Standards. All project work, if applicable,
must meet the Secretary of the Interior's "Standards and Guidelines for
Archeology and Historic Preservation."
C. Professional Standards for HPF Work. All persons employed or
retained by the grant recipient to perform or supervise project work that must
conform with the Secretary of the Interior's "Standards and Guidelines for
Archeology and Historic Preservation", shall meet federal 36 CFR Part 61
quatifications for preservation professionals, which appears as Attachment C to
the Contract and Grant Agreement.
D. Hiring of Project Consultant Time Line. If applicable, within thi�ty days
of the date of this Contract and Grant Agreement, the grant recipient shall have
hired a project consultant or contractor meeting the requirements of 36 CFR 61.
E. Failure to Meet Milestones. Failure to meet any milestone shall be
considered cause, at the discretion of MDNR, for the termination of the grant in
accordance with subsection II-H. Furthermore, if a project is behind a
milestone by 30 calendar days, MDNR can, at it's discretion, unilaterally
terminate a grant contract unless the required "notification of problems"
procedures have been followed.
` 'J
General Terms and Conditions
Page 18 of 20
F. Required Notification of Problems. The grant recipient, as an
obligation of this Contract and Grant Agreement, must immediately inform the
MDNR of any problems which may lead to amendment of this grant action to
include a 10% overall budget change, change in personnel, change in scope o'
work and any actions that may cause the grant recipient to fail to meet any
milestone. Not informing MDNR of problems shall be considered cause, at the
discretion of the MDNR, for the termination of the grant in accordance with
subsection II-H
G. Required Conferences. Upon one week's notice, a representative(s) of
the grant recipient shall be available to confer with a representative(s) of the
Missouri Department of Natural Resources regarding p�oject work and/or
contract administration so as to ensure work progress in accordance with this
Contract and Grant Agreement.
H. Acknowledgments. Any publication based on activities supported by
this grant assistance must contain the following acknowledgment or a portion of
this statement, as appropriate, depending upon the content of the publication:
(1) Publicatio�s
This activity that is the subject of this (type of publication) has
been financed (in part/entirely) with federal funds administered by
the Historic Preservation Program, Division of State Parks,
Missouri Department of Natural Resources, and the Federal
Awarding Agency. However, the contents and opinions do not
necessarily reflect the views or policies of the Federal Awarding
Agency or the Missouri Department of Natural Resources, nor
does the mention of trade names or commercial products
constitute an endorsement or recommendation.
(2) Equal Opportunity Statement for Publication
This program received Federal funds from the National Park
Senrice. Regulations of the U.S. Department of the Interior strictly
prohibit unlawful discrimination in departmental Federally Assisted
Programs on the basis of race, color, national origin, age or
handicap. Any Person �who believes he or she has been
discriminated against in any program, activity, or facility operated
by a recipient of Federal assistance should write to: Director of
Equal Opportunity Program, U.S. Department of the Interior,
National Park Service, P.O. Box 37127, Washington, D.C. 20013-
7127.
�. �
General Terms and Conditions
Page 19 of 20
(3) Other Statements
When issuing statements, press releases, requests for proposals,
bid solicitations, and other documents describing projects or
programs funded in whole or in part with this grant assistance, all
grant recipients, shall clearly state (1) the percentage of the total
cost of the program or project which will be financed with Historic
Preservation Fund monies, and (2) the dollar amount of Federal
funds for the project or program.
I. Reporting of Program Performance. A Final Project Report, which
appears as Exhibit 3 to Attachment B, shall be submitted at the end of the grant
period. This report should include a comparison of actual accomplishments to
the goals established, reasons why goals were not met, and other pertinent
information. In addition, if a project is more than 45 days in arrears with regard
to a given milestone, an interim report must be prepared to include both a
report on the advancement toward completion of project work as well as
expenses incurred to date. It must also include a timeline for expense close-
out. Additionally, all grant recipients must submit a cross-over form in
September of the year funded to assess expenditure for that fiscal year unless
otherwise directed by the MDNR.
J. Ownership :of Project Materials. Unless stated elsewhere in this
Contract and Grant Agreement, all products identified in Attachment A shall be
the property of MDNR with the exception of photographic negatives, which may
be retained by the grant recipient. Negatives retained must either be placed in
public repositories or be maintained in such a way that the public will have
access. Upon 24 hours notice, materials gathered pursuant to this agreement
shall be available for inspection by MDNR.
K. Political Activities. Grant recipients shall not allow the use of grant
funds, equipment, or premises for political purposes; sponsor or conduct
candidate meetings; or engage in voter registration, transportation activity, or
other partisan political activities.
L. Contingent Fees. No person, agency or organization may be employed
or retained to solicit or secure a grant or contract upon agreement or
understanding fo� a commission, percentage, brokerage, or contingent fee. The
MDNR may withdraw the grant or deduct the contingent fee in full from any
grant with respect to a grant recipient determined to be in violation of this
section.
Generai Terms and Conditions
Page 20 of 20
M. Dual Compensation. in the event the grant recipient, its employees,
contractors, or agents are involved in multiple projects involving federal funding,
and compensation is based upon the percentage of time allocated to the federal
project, MDNR wili not compensate the grant recipient for more than one
hundred percent (100%) of such time.
ATTA�.,'*tT g
F�iI9IT 1
Q.S. Oepaz-�aent of G'�a Interior
Assurance of Cca�liance
(Title VI, Civil Riqhts Act of 1964)
�= '�^i _3:J
U.S. .^.E?AR':'`�Y'.' �F '^� :V�'��:CR
aSSuR�NC:: CF CCwP.T.�.�C'
(:'::^...:.. VI. C�VI=. c2�G"dTS AC: Cc ,a6y�
(hareinaftar callad "A�plicant-Recipieat")
(:tam� of ,�plicant-R�cipiant)
'�E3Y �S TgA: IT will coa�ly with Title VI ot th� Civi1 Rights Act ot 1964
(P.L. 88-352) nnd all raquirem�ats i�os�d by or purs�unnt tc th• D�par�a�nt of
��a :nterior Requlation (43 GrR 17) iasu�d pur�uant to t'�at titl�, to tho end
t_'�at, iz accordanca vit� Titlo VI of that Act aad t,'�� Regulation, no parson in
�ha Qnited States sha11, on th� qrcund ct race, color, or national origin be
excluced f=cm participation in, be deniad the b�nefits of, or b� other.rise
sub=ected �o discrimination under any proqram or activity for which L�e
Apoi:cant-�ecipiant receivas financial assistance frcm ��a :�iissouri Oepart3ent
of Nat�.:._-al Resources and hareby qives assurancs t�at it will i�ediately taice
any aaasures to eftectuate this aqreem4nt.
I= any :sal proparty or stsucture thareon is provi3Qd or i�roved vit.� t�e a�d
of e^ederal f:nancial assistaac� axtended to th• Agolicant-Recipient by t,`�e
Yissouri Depar+,��nt of Natural R�scurces, this aasurance obligatas tha
A{�Plicant-Aecipient, cr in th• cas� of any tz-aasfer of such proPertY, any
transferea for th� period during vhic,'� �ha real proPerty or structure is used
for a puz�ose involvinq the provision of si.m.ilar services or b�nefits. :i anY
personal prooerty is so provided.. this assurance obliqates �'�Q
Appl'_=anc-�ec�pient for the period duri,zq :rnic,� it retains ownership or
possession of the property. In all other casas, G`�is assurance ociiqates t:.e
�cl�can�-�ecipient �or th� pariod durinq whic.� tha Federal financial
assistance is extanded to it by th� Missouri Dapart�ant og CInL,ua.�, Resou��eS
'1`•�=5 �.SSIIRAN� is givea in consid�ratio� ot and �or the
any and a.Ll Fedaral Pu��� of obtaining
qrants, ioans, contracts, prnperty discounts or othar
=ederal f?nancial a.ssistancQ extsndQd after t'�e date hQreot to the
r1�DL1C3llt-�ecipient by th� Hissouri Dapartment of Natural Resources, inc�ud�ag
iastal?.�ent paysnants attar sucti date oa account of arranqements for Federal
_`:nanciai assistance vhicli v�r• approvfd berore 'suciz data. T.'�e
�pl�cant-3.cipiont recaqnis�s and aqreos that such F�d�rnl financial
assistanc• Will b� axt�ad�d ia r�tia�ca on th� rspres�atatioas and agream,�nts
�d� u' �s �����• aad that th• Qnitad Statoa sha11 res�rv� th� right to
seak jud:cial ustorc�at of this aaaurnnce. 'I'his a9suranca is bindinq on th�
�Plicant-R�cipisat, its succa=son, traaatareaa, and asaignks, and t�a plrson
or pancns whoa� siqnatur� app� �1� � ��or�� to siqn this assuranc•
on bahal: of th� A�piicant-R�cipi�at.
OAT�'�D AP PLI G�NT-RECIP Ir'SVT
(Presidont. C�ha; r-++a� of 9oard or
Comparabl� Authcriaed Official)
aPPLIC.ZNT-�EC'...?I'.-'_2iT'S '�'�.�T1G
ADDRESS
Historic Presrvation Fund Grants
PROJECT STATUS REPORT
1. Project Type: ❑ National Register Activ�ties ❑ Survey Activities ❑ Other Activities .
2. Project Name: 3. Project Number: 29-
4. Oate:
5. Type of Report: (Check One):
� Onginal Projection ❑ Amendment ❑ Cumulative Report# ❑ Finai Report
6. Expenditures:
Dollars:
ORIGINAL PROJECTION ACTUAL CUMULATNE TOTAL
Federal Local Federal Local
Time:
ORIGINAL PROJECTION ACTUALCUMULATNE TOTAL
A licant Contracto� A licant Contractor
Wortc months Wortc morrths Wo�lc months Work months
Additionai Information:
A. The total outlay figures on the summary of outlay and effort page must agree with the budget page of the contract
and any subsequent amendments between the DNR and the grant recipient. Final reports may vary from the
initially budgeted amount by 10 percent if proper notification has been sent to the DNR.
B. For the final report,the grand total of outlay should equal: all funds�including matching share, awarded at any time
during the fiscal year minus all funds recaptured.
C. Whenever additional funds are applied for,the status�eport must be amended.
D. The designated unit of ineasurement for the Effort section is the work month;i.e., 12 of a work year: assume 2,080
work hours in a work year and 173.33 work hours in a month.
D. By the end of the project,the grand total of applicant staff time for all program areas should be approximately the
same number o;work years(when conv�rted from months)as there are staff. This will be checked in the Final
Report. Applicants should be able to explain Effort grand totals that significantly differ from the number of staff
(e.g.,the grant recipient may be using temporary employees,fiscal administration personnel from other agencies,
etc.)
The applicant's time should be included, where appropriate, as part of the "Applicant Staff" effort. Effort expended
by Local Review Boards should not be included as part of"Applicant Staff' effort. This effort should be identified
and listed under the "Other" category in the Effort section. Effort expended by contractors, subcontractors, and
other personnel who work for(but are not necessarily paid by) the recipient program should be identified and listed
separately under"Other."
r.•
OEPAR2:`SE�1T OF !(ATURAL R`SOL'Rc�S �
Division of par7cs, R�creation, and Historic Pr���rvation
Historic Pres�rvation P:oqram
='aa'_ ?-o�ect Rener=
. rc;ec� `�o. .
�_ :eC= --=-e•
_.,_s_ ?=�=ec: ..;s�
�en�nencs :+it:Z
Approval Oates: �
Planned Amer.ded Act::al
Hajor �rlork Ztems:
!iajor Cost Items:
P�r.sann�l:
Cperations:
SupQliQs:
Subtotal:
I.^.direct:
'POTAL:
�ublication: Nam�:
Dat�• Cto. Copias
a3ditional
Znfor.�ation
(:ncluda dis-
c.:ssicn of
problems if
appropriat�) : -
FOR DNR Q� ONLY
Certi�icatioa: I cutity prvfasaioaally �,wli i�d proqram and qranu
manaq�at statt of �y crq�*���!tion hav� can.tirm�d, through
sit• visits aad/or r�viMr of tinancial and p�rformanc• reports,
that �+oric und�r this subqrant (contract) has bNn acco�lished
accordiaq to applicabl� lawa, requlations, Socr�tary of the
Intarior'� Standards, oth�r prcgram �taadard=, qrant manaq�mant
requir�ats sp�c ifi�d in NPS-49, National Roqist�r Proqrams
c�idalin�, and th� tarms and coaditions of t'�• applicable HPF
grant.
Historic Prea�rvation Nicnitor Data
Approv�d: •
O�puty Stat• Historic Pr�a�rvatioa Otticar Dat•
ATTACF�,*1T g
E}�iI32T 4
U. S. Oepartment of the Interior
Cortificatioa Reqard.inq
�abarsent, Susp�nsion, Iaeliqibility and
Voluntary F3ccluaion
Low�r Tiar Cover�d Transactions
U.J. DE�AR'^�.=NT OF �.= ::�'I't�_CR
`L'�T�^Tr�..n� ��YW�VG
�..A��li i1
�E3AR.��T, SuSrz�IS�CN, �:�.7.��t31L�� tL�
VOLL'N'^�2�.' =:{C'L;;SICN
i.OWF.� T:_.� CCV':r� ':�r�.^ISA�i�CNS
This certification is required by t,�o rtgulations im�lementinq Executiv� prder
1�549, D�barm�nt and Susp�nsion, 43 CFR part 12, S�ction 1�.510, Participants'
r�spon.sibilitie�. 'Th� reguletions xare pubLish�d as part VII a� tht Hay 26,
1988 Pederal Reaister (paq�s 1916o-19211) . For turthar aasistan�� in obtatling
a copy ot t':� requlations, cantact th• tJ,S, pQpart�ant ot th� Intor�or,
Acquisit:on and Assistanc• Divisioa, Otfic� of Acquisition and PropQrty
lianaqesnent, 8t`� and C Streati, N.K. , Flaihiaqton, O.C. 20240.
( 1) T'he prvspective lover tier particip�nt certi�ies, by submission of
�is ProPosal., that noithar it nor its pri.acipa.Ls is presently
debarred, suspend�d. Proposad tor dabarm�nt, declared inaliqibla, or
voluntarily exclud�d �r� participation in this transacticn by any
Fed�ral depart�aent or aqency.
(Z) ''�hers tho prosp�ctiw 1ov�r tier participaat is unabla to cnrtify to
any of th• stata�ants in thii cartiticaticn, suc.� prosp�ctiva
perticipant shall attach an explanation ta t'�is propoaal.
Yame and Title of Authcrized Repre=�ntative
Siqnature
Dat•
--{C,'R,n�r =�CH �6 t:.";c ?r1�cT
����.�.�. -�.T�CNS cCR 2R�Sc..�'I:,--�N ?�Cc- `C )
JJ� ;iKi.J
- c � t „� '
_:: _.`.e _o�_;,W:.. �efini�ions, �
a year of _1:_-L�•�,e �;��oss�cr.al ex::e::er.ce zeec
,�� _c^.s_st �� a cont_nuous year of �ul�-[i..�e uoric �uL -iay be :nace up c�
d-scon�:nucus �ericds of full-ti.me or part-t�e :+ork adcinq up to ��e eqi;yva�en^ of
a yen: o� :u�:-c:�� e�erianco. �
(d) HZSTORY. Th� minimu�a pr�feasiorial quali�ications in history are a qrnduato
�'e9r�� in history or cloa�ly relatQd ti�ld; vr a bach�lor's d �.;
c;cs�ly r�lat�d fi�ld plus on• ot th� followin �� � "st°� °r
full-t�� axp�ri�nc• in res�arrh, writiaq, t4achia(1) At laast t.�o years o�
demoastrabl� protessional ac-tivity with an academic�sti�ti nt+or (2) Sui�stantia�
contr:�ution throuqh resaas.ch a�d p�licaticn to t.'�a body of sc.�olarl� ;c.zowlecqe ?,�
G'�• f:Qld of history.
(b) ARG�OLCGY. Th� mini�+++,m prog�ssional cuali:ications :n archeolo
qraduate deqraa in archealogy, a���p�l�,, or closely related fiald Lus:
9y are a
Lenst one y�ar of full-ti.m� profassional axperience or p � i> at
trair.i.zg in arc,�e�l equivalent special:zed
ogical res�arc.�, a�a.inistration, cr manaqemant; (2) At least �ct:.:
mont�s of suparvis�d field and analytic e.sq�ez.i�nce ia general Nort..� Amer�c�
��`��o1a4Y; �d (3) Domonatrated ability to carry resQerch to ca�l�tion. In
addit�cn to thas� minimum qualifications� a p�fassional ia
sha11 hav� at laaat on� y�e„r ot fu11-tia� Pr�storic archeoloqv
I�val in �h� stu PrO��s�l°na1 ex����nca at a supervisor�
�' of arc-heological resaurcea of t,'�• prehistoric period. A
profassional ia hi9toric archeology sha11 hava at least one year of full-t�e
professional exporionca at a sup�rvisory 1Qvei L1 the study of arr.heoloq,ca�
resources af t.he historic period.
��> ��iIT��TL'RAL HZSTORY. The minimum profeasional quaiif�cations �.z
arc.'�itectural history ara a graduate d�qree in architecLural historl, a.r� histcrl,
his�oric oresarvation, cr closely ralatad field, wit.'� coursework in ,�me=��an
architactural history: or a bach�lor's d
historic presarvaticn, or clos�ly relatad�f�ield plus�one otf t`�iehfollo�� '�is�or�,
lea3t two years of �ull-time a��rienca in researc.�, c,�it� g' ( 1) a`
Amer�can architectural hutory or restoration arc.�itectura vithranQacademic1
institution, historical orgarziyation or aqancy, museum, or o t`�er profess�onal
instirstioa; or (Z) Substnntial contribution throuqh research and publicat'_on �o "e
body of sc�olarly {cnoaledqe in th� field of Ame�ican architect�.i.,-al h:sto rf.
(d) '��IT���. Th� m.,ini�lm professioaal qualifications in arch�tecture are
a prot�ssional d�qze� in arc}�itkttu,s plus at leest tj+o y�ars of fu11-tima
professional a��ri�Q�� � a�•�r•kit���� ar a Stnt� licans� to practic�
archit�ctuz�.
��� �Z��� ����E• Th• �.im�im professional qualification� � histor;c
arctiitsctur� ar,� i pr�fuaia� d�� � �itKture or a Stat� licans� tc
practic• arr-hit�t�, plus on� of th� tollovin4: (1) At l�ast oa� ser o�
�tudy in arch�t�ctur�, Pr�s�rvation. Am�ricaa archit�c Y �'aduata
planninq, or clos�ly r�lnt�d fi�1d; vr (2) At 1�ast on�uye��-,r ofttull-t����tion
proteasional axp�ri�nc• on historic pras�rvation proj�cts. Such
ax��rianco st}a11 irsclud• d�ta.iled inv�stiqationa ot historic structurest�pr pa�raLron
ot historic structur�a r���arc.+� rep�ns� �d Pre�ation ot plaas and speci.ticat;cns
for �r�3�IV3t10A proj�ct�.
' r
S'.":,l�7DFuZCS =CR �E'ir'�c.`i�V�vG y.�,;�3�:,�_"`_'
=�`1�.:�s' __ _:.::,_. ,'�_,-..:=tiG �'r.:..�.
c?is�cric ?:eser�acion c�.:.ad grant awa_�ds are �ederal mor.ies t::a� are �ade avai'_able
�`:rou5h �.a w:ssct:.:: :?istoric Preser�ation P�-oqram ia support of a wide ranqe of
a�nistrative, d.i=ect a.nd ind.ire�t casts inairrsd iri con�uct�n4 eliq�la historic
presarvation surv�y and planninq activiti�s.
A fundamental principls ot th�s� qrants is that th�y ar• only Paz'tially f;u;ded v�t�
federal money and must b� match�d by G'�a Grnnt Racipi�nt vith a 1oca1 cast share.
In q�n�ral ��e matchinq ratio must b� So/5o, t+�at is, on� hal f t,�� p�j�� cost �:st
be pr:.vid�d by t�:e Grant Reci�ient. Eiov�var, at t�• d.iscretion of t_`�Q Grantor,
cer*:ai.z survey�inventory activitiss may b� matched at a 70/30 ratio :+herei.� �.�g
1cca1 sha..�e constitutes 30� o� G�e cost of that activitt,
G=.V"L.�.A;. RUT.r.S ?CR wATCSING SHARES
'^::e _ocal :natc.'�inq share of an Historic Preservation �nd project �ay i.;clude:
c.�arq�s inc.irred by th� Grant Recipisnt as projact costs duri.clg t,'�Q proje�
p�riod;
project costs financed with cash cant_ribution3 or donations to t,'�e
Grant Recipient by ot.'�ar non-Historic Preservation Rind sourcos, includizg
public agencies, institstions, and private organizations and indiv��;:a�s;
project costs represented by s�rvices or reel and p�rsonal properry (or t:Ze use
' of ��ese) contributed or donated by non-federal thL�3 parties durinq �e nro;ec�
period. khare such in-}cind contributions are mad• by th• Fad�ral qoverrzment,
L`��Y �Y b� includ�d ia t'�� Grant Recipient'3 matching share on1Y :_F �ederal
legislation authoriz�s suc}i inclusioa.
All costs, wheL�er cash or in-kind, vill be accepted as contributing to .part og ��e
Grant �ecipient's matchinq share only When suc}� contri.butions m�et all of t_�:e
`ollowinq cr'_teria:
i} are v�rif iabl• frnm th� Grant R�cipieat's r�cords;
2) ar� not includad as matchinq cantributions ror aay oth�r f�darally assisted
P�� or ariy f�ral contract;
3) ar� n�c�saary and rsascn,abl� for Propar and �t�ici�nt accc�lishm�nt of
�P�� Pro��et abj�ctiwa;
4) ar* contr:but�d vithin thi proj�ct p�r=od:
5} are typaa of caats which are a.11os,,abl� und�r th� a�pLicabia Fed�ral and
Stat� raqulations;
Paqe 1 ot 5
� .
5 i �e ::c� 3er'_vec ;:c� �::e federai qovernment directly
or :z�_ect:•�
sr.cer ar.ot:ar ass�stance aqreea:enL ;.:niess aut.`�orizec� s,z�e: `�e ��:e:
agreement anc ��e lavs and requ'_aLions to .+hic:� t�e oL�er aqreen;er.- _S
s�;ec�; �
%) are �rav:ded �or in the aporoved qranL aqreement;
8) and confor.a to a11 ot�ar provisions li�Led in this quid�. �
�"'4'�EFt1�L RUI.ES FOR DETER.�ING �LLCyrpB�Z••j
Ganfral ,c�u��'dal..i.1e3 for �stablishi.aq th� allo�rabil.ity of a matchinq share
contr:bution ara outlin�d b�low:
1) Although the Missouri Department at Natural Resourcas prefers and
encouraqes Grant Recipients to maka required contr�utions in cash,
eit;zer cash or in-kind contributions can qualify,
2) In-kind cantri.butions must b� fa.irly valu�d and must ba of such na�ue
that it t�`�a fedaral share had b�en us�d to pay tor the contr':ouLion,
t�e Grant R�ci�innt would have inc.irrad an allovabl� cost. in-kind
contributions ar� eliqibl� only to th� extent that t'�ay represent
actuel cost� for which Eiistoric Presarvaticn F�uid� cauld b� appLied
for pro��ct .ob��ctives. AnY qraat runds a�plie� � excess of actual
cast s+ould constituta aa unallcvable prof it to th� Grant Recipient.
3) Following project apprbval and siqning cf tha Grant Recipient's
contract, non-federal share expenditures af cash vill be recor�'ed as
thQy cccur. All in-kind contributioas �st be recorded in t..'�e Ledger
accounts as qrant cost� vh�n th� in-kind services or qoods are
• recsived. R�cords, including required su�oc�rtinq docvmentation, .of
in-kind s�rvica� p�rfoz^�d or qoods rsc�ived must b� maintained on a
cvrrent baaii.
4) Non-�ederal share contributicns need nct b� mad• in exact ti.me
concurrenca and proportion with withdrawal and expendit�.ire of Histor'_c
?reser�ation F�nds, purinq the f u3t months of project operat�on,
Grant R�cipients ar� authorizad to ex��nd a qreat�r proportion of
matchinq Historic Pres�rvatioa E�nda tc'�t projfct expenses than :s
requir�d by th� applieabl� matchinq raLio. Hcwav�r, th• !`ull matchinq
shar� m�ut b� cantribut�d by th� uid of th� P�]� p�riod. This
agpli�� to all surv�y and planaing actioiti�s.
5) Th� local match.inq shar� is subj�ct to audit, a� is th� tedaral share.
6) Docz�ntation of th� basia tor app1Y�4 �lcwabl� indir�ct cost ratas
as matchinq shar• must b� raadily availabl�.
�) Th• besis for d�tarmiainq th• match,iny $har� charq�s for p�rsonal
sarvic�a, matarials. �quiPm�nt, buildinqa, and Land must b�
3ocL:ma n t ed.
Paq� 2 of 5
3) watc�ing share coscs �ail'_ aot be � ' � �
a__oaa�_e i. ir.curred pr�cr �o -:;
ef_'active daca cf t':e �:o;ec� ,� - e
•aculd have been a1:o:+anieJ_ �r3^.t ava.:.., •rhet^,er or not �ie cost
' or.: '= '_Zc.r-=ec a�_er suc:; date, .ir:: �r.e
xceo�:
:_ '_s :ecognized t_`�at scme costs a�:s� �e inc.i.rred before a prcposed
pro;ect can be su�m.it�ed to the Grantor wi G'� requi.�ed descriptive and
�ost data. Therefore, such costs Ghat are directly r�LatQd to
dav�lopm�nt o� surv�y and planning proj�cts may b� conaidar�d �liqibLa
wl�� th� Grantor's concurranc�.
�r--''�-�L R(JI.e'.S FOR VAI,IJAT'ZON OF IN-!Q;rp CpNTR��ONS
Gan.ral rules for establishinq t,tia va1u� of in-ki.zd contributioas a,� � el�eII`
of t�sa local :natchinq share are outlin�d below:
Conated Se r�ices
1) volunt�r services may be furnished hy profassional arid tachnical
p�rsonn�l, cansultants, and othQr skilled and unskilled labor.
Volunt�ar�d s�rvicas may ba caunted as matchinq share i,.f t,'�eY ara
int�gral and a n�cossarY P� of th• apprvved qrant project.
Z) Ratas for volunta�r s�rvicas �ust b� consistent with thos� reqular
ratas pa.id for si.milar 4ork in cthor activitias of stata qover.smont.
In instances Wh�ra t11� sk111s requi.red for th• Historic Presarvaticn
r'�u1d assisLQd project are not found ia G`�s statQ qovernment, rates
used caust be consistent With tl:ose ratQs paid for si.milar �+vrk in �.�e
labor maricat in which th� grantnr cr.�Qtes for t'�e t,tpe of sarvices
involv�d,
3� If a "OI�tQ�r P��ot'ms s�rvicaa outsids his
volunta�r t1m� must b� valu�d at t h e f e der a l ��f�s�ion cr trada, t,'�is
Unle3s a hiqhor rate can b� wa9e rate.
Grantor's a ��ent°d• �1 rates are subjec� to �`�e
pProval.
4) volunt�ers emploY� bY a�or orQaniZations are trented as gollows:
when an ea�loysr, oth�r than tb� Grant-RacipiQnt or a univarsity,
�urnish�s th� a�rvic�s af an �loye� to th� qrant proj�ct. thos�
s�rvicas vill !k valu�d at th� ac�loyH's r�qular rats of pay
(uccluaiw at trinq� b�n�tits and ov�rhaad cost), provid�d t�a
aarvic�a voluntHr*d ar* in th� sam� skill ranq� for which th�
°i�P LQ7t� is normally pa.id.
5) R�vifr board cantribntion� ar* traat�d as followa: only to th• �xtant
that ita� of cfl:t w�ould b� allcvabl• uad�r stat� and local laWa,
requletions, aad pract.cos a.ppl.icabl� to
dutiQa and sarvice�, can such coatrihutioru b� applied� as �t�9nbla
• shar�.
Paq� 3 ot 5
T�.e s�ent bv a _eview board or ar:•� ot^er acv�scr� �c�f ;ne�er :rr�c^
:s di:ect�l :elated to the develocment, concuc� or ac�nistrat_�z �� 3
Gra�t Rec��iezt' s project is ai'_caaole as maLcii.zg s;.are con�:_,L��`;;
�� �:,e ex-_enC _^at _`:e Cont��uted t�.�e :s spen� 5o1e1f :n �^.e
-:e�^.ber' s caaaci_f as a member of Lze bca.rd. :�o spent in :nee�_ngs
d:rect�y relaLi:.q to a{�proved program objectivea whic.'� is cha_�qea�ie
as matchinq share must bo docum�ntad by aqenda, minutas of t'�e
��otinq, and a s�parat� tim� record, for �ach memb�r. Travel t�.
�u.at b� rnnsonabl• and m,��tings �ust b� h�1d ia an �aaily accassibla
plac�. Qnrsaacaacl� or ,�ndoc,-�nt�d dnnations ot time will b� subject
to audit rsviwr aad possibl� adjustmant or �3IILIOMaIIC�.
6} A11 volunte�r servicas cla.im�d a� non-fad�rnl shar• must b�
substantiatad by ti�a cards or rscords that are signed by bo t� �`�e
volunte�r and 'ais supervisor, just as are required :or all salar'_ed
a�ploye�s. Such records must show th� ac:ual hours worked and �.e
specif ic dutias p�rfor.aed. The records shculd also shoa the basis For
determi.zinq th• rate of the volunt�er's contzibution and such
documantation muat b� availabla for audit.
Conated P-overtv
Valuation of Donated F.��ndabl� Penonal Property:
E,xpendable p�rsonal prop�rty includas such ite.ms as axpendable
equipmant, office suppLies, or woricshop supclies. Values asseased to
donated cr contributed personal.prvperty included as matc,�ing share :m:st
ba :easona:ola and �st not oxceed the fair a2tS}C@L value at c.`�e t�e o:
donation. The basis for datarmininq �Q valuation �usL be documented and
availacia for audit.
Valuation of Donated Non-ex{��ndable Personal Property and Buildings and
i.and, or Use ot Thas� T�+pes of Proparty:
GQnernlly, as stipulated in the Fedaral Of:ice of '�anaqement and
3udqet, Circular A-1Z2, the rulas used for charqinq ciatchi.zq share for
donated non-expendable property, buildinqs and land are as �ollows.
1) If th� puzpoa� of tha qrant is to furnish �quipmtnt, buildings, or
land tc tha Graat R�cipi�nt or oth�rwis� to provid� a facility, t'�a
tctal valu� ot th� donet�d prvp�rty may b� claim�d a� matching share.
�) It tha purpos� of th� qrant is to sugport activiti�a that require th�
ua� ot �quipmant, buildiaqs, cr Land on a t�csporary or part-tim�
basis, dapraciatlon or us� charq�s tor �quip,mant and bu.ildinqs m,ay b�
�ad�. '�h� tull valu� of �quipm�nt cr othar capital aas�ts and f�►ir
rental charqa� tor spac• may b� mad� provid�d th• Gra.ntor has a�proved
th� ctiarq�s.
Paqo 4 of 5
: ) I�e va�uat:cn of donate� ^or.-exaenda:1e �ersonal prooer��� sc:ai'
exceed °a�r -ar�cec va';�se c; •. �� _ _ ::c�
e�:;pme.^.� �.c �..,per�.� c: t::e sa�e aqe �zd
_or.ci�_�n at c:e ��e o� ccr.at,cr,.
:) :° t:e �cr.ee �:ansfers tit:a to ��e rcper• ;
�atch:ng shara is daterained as i� the Grant Rece ��t allcuai�le as
t`:e orcper-t and ; �ient had purc:�ased
Y paid tho fa. r m,arkat valse of the prvperty at t�e
ti:aa the prop�rty was transf�rrsd.
5) Ir L5� us• ot prop�rty is dcnatad aa a laan, t:s� amount allowable as
mat�-�inq share shall b� d�t�r.nin�d as if t�� Grant Recipient had
rented t,`�� prop��tY and paid th� fai: r�ntal value at t�e t�e of �`�e
donat;on.
6) T`:a value of donated land and bui�di.^.qs aay ctot axce�d its �ai: aarket
valua at G'�e ti.me of donation to t_`�e Grant Racipient as astablishec by
an independent certi�ied real �rvnQrty appraisQr.
�) :`:Q valu� of donatQd space shall not exce�d �'�e fair rental value of
space as esta�lished by an independent anpraiser of cca�arable soace
and facilit;ns L'1 a privat�ly ocmed buildi:.q in t,he samQ locali�l.
Paq� 5 of 5
�
�iST:VG �; ^
__�:ii:..._. �+.Y�
`ICK"e.i.IG�3L.r. �.:.?=`7i.__„;`,c
�tar.��'_s '�r �ec��:;_;;q t:�e al�owac�:�_� of :^divic�a'� :=ems oL c�s- a.:e
based on :ece:al :nanaqement circulars; r.tles and regulat�ons; ar.d :..�e�Nat�cr,ai
���k Se r�ice c,rant manual .'or this program. Listec: belov are axampLes of+costs
whic:� are typically alloaablo, but t�� absenca of a particslar cypa of cost :.z
G'�� list is not iatand�d to imply that it is �ith�r allovabl� or unaliow�la.
Account'_nq: L�� cost of �stablishinq arid mainra;r,;.,
�or.aation sy3tams required tcr th� manaq��nt of ��accou.-�tinq and ot,`:er
4z'�t Psojec�.
Adve�;sina: a�vertisinq media including newspapers, maqa�;Zas, ra�o and
television prvgrams, di��ect mail, t:ade papers, and the l�ca. 'I^:ese
advert:sinq costs are allova.bia when t'�ey are solaly for recrsir,-ent oi
personnnl necessart for tha grant assisted croject; for sol:citat�on o�
bids for proc�emant of qoods and sarvices required for �'�e p�r`or.nance or
th� Histor:c Pres�rvation Ftind assistad project; notices requ.iraQ bY t�;e
federal governm�nt, stats, or Local aqencies D���nL•1q �o t.'�e Histor:c
Pres�r�ation FZuid Proqram, and ot'�er purposes specifically provided Por in
G`�� 9rant aqre�m�nt.
Audit services: th• cast of audits nec�ssary Eor t,`�e admi,�,ist�.at�on and
manaqamont oL tunctions ralated to t,he qrant prvject. �
3ond�na: costs of premiums on bonds ccverinq eau�loyeas �rho hand�e ci_st�:_c
Preservation F�nd grant monies.
3udaet?.Zc: costs incurred for the development and preparation or bu�cecs,
i: such actions occur aftar an a�plicant has b�an salected Por f;��;g
Buildinq Lease: th� a�inis��ae casts for leasa manaqemant of Grant
R x ipient office spac�.
Coc�unications: cc�unicauon costs incurred tcr teleohone ca11s or
spec:al phone systeau directly related to qrant crcgram oceraLioc�s.
G.--amensation for Personal Sarvices: co��nsation includ�s all current or
accru�d paym�nt tor s�rvic�s rsnd�red durin th�
und�r th� Cantra�ct, fncludinq, but not limitad toP•va9�s�f sa�.Laries�aa.nd
sugpl�ntarq cos��risation and b�n�titi. Th• costs ot such caa��nsation
�° ��+abl� Lo tti� a�ct�at that total comp�nsation for individual
e�LoyNs is:
1? reasonabl• tor th� a�rvicas rendired;
� z� �PPor'ed by payroll and d.istri.bntion of tim� and distribution
'°CO�S• Not�- amounts charq�d to Graai Recipieat projecu °or
p�rsonal
Paq� 1 of 7
v '
se^�:ces, recard�ess e: a�et�er ��ea[ed 3s di_ec� or i�direc^ c�s`.
�a=_- �e basQd on PaY='oi'_s doc.:mentec ar,C a�oroved ir, accordance u• -:,
;er.eral�y acceoted prnc��ces of state o: i "
--.:s� �e supoo:-_ec '�y ti..�e and attendar:ce -cca_ ,cver^�ent. �a�:oi:s
_ec�_as `cr :ci•�idua� T reccr�s or ec,:_va:er,�
= earaloyees. ime distr�uticn ;ecords a.-e
::oL recuired .�r full- or part-tiae empLoyees :+nose entire t�e
:s c'^.a..�qed to one qrant project o= activit•t. The met,�od used
s.�ou:d procuce a clear record of distri.bution of tia� and �effor:,
fad.ral and matching shares assigned to p�rsonn�l. A systam that only
tracks affort is not acc�ptabl�. Tim� ahould ba account�d for in
unit3 of �roric days and include a bri�f d�scription linkinq work
�r-toraied to a speci�ic agprov�d pro ject.
^ueoreciation and Qse Allowances: Graat Reci�ients may be com�easated _<or
t':e use of buildr.:gs or Qquipment as capital i�r-�vecnants. T:�e computat:cn
used will exclud� any port,iea og the cost o:E ��e buildinq or equi�ment
donated or borna directly or indirectly by ��e federal qovenm�nt. 9efore
anY qrantor may utilize t7sa A1lovance, a formal� request m�s� be c�ade to �;;e
Grantor to insure its eliqib ility.
Esrolovee Friaae genefits: Costs identif ied undar 1 and 2 bQlow are
allowabls te t�� extent that total compensation for Grant Recipient
ea�loye�s is ransonabl�.
1} esa{�1eye� b�n�fits in thQ form of regular cca�ensation caid to
e�loyeas �urinq periods of authorized absence f:om t,'�e job such as
annual leave, sick Leave, court leave, military ieave, and �,e �;{e :
t.5ey are: �
a) provided pursuant to an apprcved leava system: and
b) the cost thereof is equitably allocated to all relatad activities
including qrarit prog��.
Z) ea�loyea benefits in G'�o fozm ot � ,.,
for sacial securit �loyers con L:butions or ex�enses
Y• ea�loYoa's life and healt'� insurance plans,
una�tployment insurance coveraqe, and �+orf�an�s ccamensation, prov�Ced
sucl ceneiits ar• qranted undar aporoved plans and are distributed
Qquitably to qraut proqrams a�d all oth�r activities.
F�clova� !4oral� Health and w�ltare Coats: costs of h�alth or first_aid
c+�nlcs and/or infl�rios, recraational tacilitiea, and
couna�linq s�rvic�a, incurred in accardaac� wi t� �loye�s'
g°`��rr�nt pclici�s. 9��ra1 stata or local
gauinm.nt and Ot,h�r Capital F�mans�s: Aa articl• ef non-ex{��ndabla
tanqibls property t'i.at has a us�ful lita of more thaa on� year and an
acquiaition cost of 5300 or loss is allowabL vithout prior a�prcval og �*�•
Grantor wnen de�m�d nac�saary for qrant proj�ct Qpe�tion.
Page 2 of 7
' v
=:c.`���:`s: cos�s of ex.'��:�s relat�ng soec:�:ca11� -.o cr3nt �r�g.3„�
or�cesses, accoarolis:.�er.ts, or �esu'_ts. (c`: ..::ailcwr.��e costs `o:
_^e:_,-�:e ex.':=.,_.. pu^oses t::,Cer "`�use�:Ws") .
'�.:_^'_sz:^cs: Costs of pro;ect f:iraishi.zqs are allowable vhen suc:, �-e
or_g:-a1 pieces of f�.L^..it.i.:e or a.�e pQrianently attac'r.ed itecis t_`�at a.re
inteqral to tjZe build.�,zq.
Zndirect Costs: indirfc-t costs wh�n sp�citically authoriz�d by t,'��
Grantor.
LQqa1 �enses: costs of 1eqa1 ax{��ns�s :equir�d in tha a�inist�ation af
t�`�• g�aat• i� dir*ctly relat�d to proqzam activities.
Maintenance and Recair: costs incurred for nQcassary ma,i.ntanancs, reca_,
and upkeep of Grant Recipient administrative officee and non-expendabie
P�P�rtY i-'� �PPon ot grant assistQd activities Which n�ither add to t.`:e
pez�anent va1u� of the prop�rty nor appreciably prolong its usatui life,
but do kQep it in an effici�nt condition.
!�aterials and Sunnlies: cost3�of mataria!s and suppliQs n�cassary to carr�
out G'�� qrant prvjact, purchas�a mad• specifically for L'�•
should b� c.5 qrant Project
ar'g�d at G'��ir actual prica aftar daduct�nq all discounts,
trad. d.iscounts, cash discaunts, rebates, and alloaances rec�ived by �'�e
grants�.
Meet�ncs and Conferences: costs are allowab�e ahen �`;e pri.mary nurose
of ��e meating is dissamination of info r.satioa ralating to qrant
activities.
Membershi�s, Subscr�ntions and Pro�easional Activities: Th� cost of
memb�rshipa in civlc, business, technical, and profesaional organizat:ons
is allowabla, provid�d:
I) th• b�nefit frtim t`�e memb�rship is directly related to achieving qrant �
Prcqram obj�ctiv�s;
z? L�:e axpenditur� is for ag�ncy m�asb�rship;
3} th� cost o� th� m�r3hip is reascnably- ralatad to th� valu� of
sarvic*s or b�n�tits r�c�iv�d;
4) �� �nditur� is aot for m��nh.ip in orq�n.�tions vhich d�vot• a
subsLaatial amo�uit of tim� in lobbyinq �it'��r th• Congz�ss of th�
Qnit�d Statas or th• G�naral Ass�ly ot Misaouri.
�4otor Poola: coats ot s�rvic• crgan.izations which provid� autamobiles to
user Grant R�cipient aq�nci�s at mileag� or tix�d rat� and/or provide
v�hicle maintoaanca, insp�ction, and r�pau s�rvic�.
Paq• 3 ot 7
., �
?av-o�: ?-eDa:3t+cr,: costs of
relaLed vaqa recores. �reD�"�� °a�'�i=s and �a=nta�ni.Zq Zecessa r�
'�=SC��ei ac..�i�=5�=-*icn: costs °o- �e
'e�=:--CaL:C(1�..`t ; �. . - - C='.:,�.eZ:, eX�*�:;;gt'_�^.
3S5_..CdL10t1. C�d111.^. 25� �
and reiatQc activities for �'' a=1=s..�:enL cf pay s�and��s,
9rant proqrams.
Print_ac and Reorcduction: casts of print�,�
��c�ssar�' tor 9raat a�in3stration Q �d repr°��ion sarvicas
nPorts, manuals, and • includinq, but not limitQd to, torms.
�ormational lit�ratur�, pub1icaticn costa ot
r�ports or othar materiaLs r:l�tiag tc qrant proqra� acc
re=uits ar� allowabl� vhan provided tor in G'�� Grant �li�hm�nts or
�9re.m.nt.
�rocuremant Servica: t.he costs of p���eat ot s�rvicaa includinq
solicitation of bids, preparation and awaxd of contracts, and a1.1 phases o:
conL�ac: ac�minisuatfon.
Pu.blica:�ons: Publication charqes are aliqi�le if t,'�e
�PP°M� by t`�e Fiistoric Pres�rvation Ftind PaPers reoort �+or�C
sourc� of th� qrant. Th� publicaticn must not b� fo= °cknowled9e the
`nCO� fr°m th� publication must b� shocvn to f Pr°fit or tt:a Program
activiti�a. Zt must b� prov� that there will b�aesi�lnd qrant
b�n�fit to tho achi�v�at o� qrant 9nif_cant and di sct
pL'°qz� ab j�ctivas,
Public In�or.aation Sarvice Costs: pul�lic in�or.sation Se�vica costs include
. t.ti� costs associated wit,ti newslatters, rv
'o� of PrQ9r2sm related inforaational a�icess• news releases, and ot,�er
1) Allowabl� cost3 are thase norma11Y in���. `o:
a) inform er �n.�ct individuals, grn
about statewido and 1�� historic �s" or the general public
P�bl�ms and i�su�s ��tly r�latedrto•HistoricaPre���onts�
�d ��t �i�rted activitias; �
b) int�rest indivl��s �a o��iZationa in
Historic Pres�rvation E�uad p' p�icipating in
��phasis on Misscuri D� 9rant su corted P�9rams With spec:ai
Partment of Natural Resources objectives;
�� P�id� n�c�ssary st�+rardshi
4��rsm�at P reports to atat� and local
+9�aci�s. contributinq to t�� pro�fCz;
d) disa�miaat• th• rsauZts ct qrant-
Pr�sarvation �°n�Or� �tiviti�a to
9��� Prot��aionals, into.rest�d organi=atior� �d ��
P��ic.
z) PublScation s�rvics coati n�c:ss
. such as � �1 to ca�1y With qrant project
r���n� ompl�tion r
�� writt�n dir�ction ot th� �°��, p�lications undertaken at
tar proqram a ��tOr• ar other publicatioas n�cessary
�s.inistration, ar� allovabl�.
Paq� 4 of 7
�eve255ce�aat�Cals: costs cf �ooKs and subsc;ipt:ons to civic, bus:^ess,
_ tec^n�_ai �er:cd:ca:s •�nen suc:^. aater:als a,�e ^ecessar�
_., acc�.^�L:sh gra:,t �rcqram cc:ect:ves.
�esea__::: ccsts of 7�stor�cal, arc:�itec~u,:a,1, and archaeoloqica� researc;
::ecessar� F�r project acce�j.shments. Note: purely arc:�ival researc:� ;s
�.aiig�.._a.
Reviev Cc�issions: costs incurr�d by local raviaw bo
crent�d to c �s or c�ssions
�='Y �t 9Z'ant obj�ctiv�s. ?i�rs of th• commisaion may
rec�iv• subaistenc�, trav�l allouranc�a, and ca�p�nsatioa whil� sorvin9 t�e
coa�ission, in accordanc• With 3tat• Law, requlations, and practices
applicable to p�rions p�rtoaainq coa�arabl� �ties and s�rvic�s.
S�IDDL�es and Services: the cost of maintaining and operating a centrn�
stora �or suppl_es• Qqui�ment and asateria.ls used eiG��.r d:.rectyo ur
ind�rec:ly :or G�Q purposa of a specific prvjact activ:ty.
T�es: In qen�ral, taxes or payments iri liau of taxaa which the Grant
Recipient is Leqally requi.red to pay are allowabla, subject to adjust�aencs
tor applicabla credits.
Traininc and E�ucation: costs o� in-s�rvic� training customa�.ily pro�,ided
for es�loye� dav�lopment when directly or indi..�ec�ly banefiting grant
objectives.
T=�:s�or~ation: Costs incured for freight, cartage, express pestaqe, and
ot..er transportation costs _elating to goods eithar purchased, deliverec,
°r �o�ed frcm on• location to anothor are allowable when n�cessart and
di��actly relatQd to tho grant projact.
Tr._aval: Trnv�I costs ars a,11er,,abla for exp�ns�s for
1°a9�4, subsist�nce, and r�iatad items incurzec� b ��°�tioa,
traval status on ofticial bu.=inoss incid�nt to a qr��l�Y� who are in
aay b• charged on an actual basis, or en a or die.m er caila qe.basis �osts
?ieu of actual costs incurrad, cr on a combinatian of Lh� two
method used is appli�d to an entire trip and results in chargesp onsistente
with thosa normally allo,,red in Li}�e circumstancts in stata sponsored
activities. Th� diff�r�n�� b���la coach and �irst class a.ir ;a.re is not
allovabl� unl�sa coach a�ccaamodations ar� riet r�asonably available.
T�e toLlowinq typ�s of casts maY b� auewa�l�. �t prior apprcva,l, o� t1�!
Grantor vill b� rsqui��;
Automatic Data Procasaia : coati ot autcmatic d,ata proc�ssinq =�rvices to
grant Pre7ects. Th�a� costs ma includ� natal ot
acquisition of Y �i�at; th�
�iP�nt by out-riqht Purchas�; rental-purthas� aqream�nt;
or ot.'�ar m�thcds of purchas�, but purchas� coat is allawabl� cnlv upon
' prior Grantor approval.
Page S of 7
�L='-���c -`�zCe 3^� 3eiated =aci1�-ies: Ttie cast o_' space in �r�vateiy
�wned cr au;�:c.t �wned bui'dir;5s�used �or ��e be.^.efi_ o: r,�;e �
:s a��cwr..�•_e, st:� � .� _ . _' y � g�ant �rc;ec:
ject o �.,a condit�ons s;.aced e_oW. (�tote: ��e :o_al
�cs� cf space. �.rnet:er ::t a �r�vate:t or pubi' '_� cwr.ed :ac��itt, „say Zct
exceed _;e rer.�ai cost o= compar�le space and�.acilities iz L�e private
sector :n t.':e same locaiity) .
1) Maintanance and Ropair: Th� cost of utilities, insurance, sac,L'ity,
janitorial servic�s, nor.aal r�pn.i,z.s and al�erations, and tha 1ik� �e
allowabl� to th� axtent th�y ar� not otharwis• included ia rantal or
o��r charges for spac�. �
Z) Rear:anqam�at3 and Altaratioas: Costs incurred for ex+s�=�n�.�
rearranqe�nts and alteratien o� facilitias required speci�icallY ;or
�e qrant project are allowabla with pr:or approval by t!�e GranLor.
3) Occupancy of Scace Undar Rental-Pu.rc.'�ase Aqreement or a Lease c+i��
Cption-to-Purchasa: The cost of space procured undQr such
arrarsgem�nts is allowable yith prior aporoval by t`�Q Grantor.
4) Non-Occupnncy: The cost of space procu,red for the qrant projec� �y
not b� c.�arq�d to th� proj�ct tor periods ot nonroccupancy .rit�out
prior Graator authorization.
Caoital =xnenditures: 'I':ie cast of facilities, equipment, other capital
assets, and repairs which materi.ally increase the value or usaful li�e of
capital assets, is alloaaole vhen siich procu��ent is specif ically
justified in �+ritiag and specifically approved by G�e Grantor in advance.
Khan assets acquired yith fed�rnl grant �unds are sold, no Lonqer availabie
for use in the fsdarally spcnscred proqram, ar used for purposes not
authorized by t�a Grantor, federal equity in tho a.ssets Will be refundad in
�! s� P�Fortien as th� ted�ral participation in its cost. Ia case any
ass�ts are traded on n�w itema, only th� net cost of the n�wly acquired
ass�ts is allowaale.
Equl�nt: Articlas with a unit cost of more thaa S30o and usef�sl life of
:nore than one year are al�o„aala When speci�ically approved by t_'se Grantor
in a�vance as a dir�ct cost. •
Znsurance and 2ndaaflnitication: coats et hazard and liability insurance tc
cavar p�rserul pr°P�n'Y �'ectly cann�ct�d with f�darally asaisted projects
P ri� t��d Pursuaat to th� Graat pqr�m�nt, durinq the graat project
Costs at oth�r iasuran�� � ca��ion vith th� q�neral conc�uct of
activitl�s ar� a.Llrn,,,abl� subj�ct ta th� followinq ljmitatioas:
1) '1�IP�. nxtent and coat of coverng� must b� in accordaac• with .qeneral
�tat• gov�rnm�nt polici�s and souad busin�ss practicas.
Page 6 ot 7
2) ��s�s c: :::surance or cf _on�r�yut:ons :� any rese r:e cover:^g _;�
::s;c o: :oss oz, or damage co, feCerai qcve_:.�;er.: �:��e.�•
3__�wdD1@ . t d.:2 .^.CL
PJCC2pL :+ner. :rr«�efl d�D:OVd� �S .^y�3I7L2G� Dv _;;Q C"iL'd;,_O�.
'- ) -�rt�::u�_cr.s _o a reser�e to: a sel�-ir.sc:.ra.zce pr�5_a� apprcvec �y
�5e Grar:tcr a��e allowacla to �he extent t:^.at �';e t:r�e of cove:aqe, �;�
t::e risk and prem�� would have been allowed had �ns.,trance been
purcnased to cov�r tha risJci.
Prcfeasional and Consultant Sarvica Costs: Costs ot pro��ssional and
consultant s�rvices are allowabls sub�ect to tha qeneral cond:tions �1?�:.q
��-'�r� 4r�ts, stat� and local laws, and th� follos+izq.
1) th� nature and scope of G�Se sarvicf rendered in relation to �`:e
s�rvice requ�ed;
2) t58 necessit•� of contrac:izq for the servic� considarinq t,�e Grant
Recipient orqanization's capability in a par:�c,;�as a�BII;
3) G5o impact o� qavernmant grants on the Grant �ec:pian: orqanizaticn;
4) t.h• qual�fications ot t.'�• iZdividual or concer-i :end�rinq t.`�e ser�,ce
and th� custcmary ta� charqed, especially on non-gov�r:�ent cont;-ac-..s
aad qrants: and
. 5) th� adequacy of G'sQ contrac^.ia1 aqraem�nt for th� sarv�cs (a.q. ,
desc:iption of the service, esti�ate of time requ��ed, rate of
com�ensation, and ter.ainat�on provisions) .
However, it zhould b� noted that:
6) Retain�r fe�s to be a1,lov�d must b� reascnably sup�orted by evidence
of servic�� actually r�nd�red;
�) �st3 of leqal, accountinq, and consultinq services, and related costs
incurr�d ia t,�w prvs�cution of clai,ms against tr'�e governmant are
unallowabl�; and
$� `�O p'rs�n �laY� � a consultant, or by fi.-�s providing consultaat
s�rvic�a, shal.l r�c�iv� mc�r� tha� a reaaoaabl� rat• of ca��nsation
fOr P��nal sarvicas paid s�ith Aistoric Pr�a�rvation Ftinds, ;�ih�re
audit atid monitoring r�vi�ws iadicat� that th• ratas ot cca�ansation
�r� aot r�asonabl� or uac�d�d th� ma�cimum daily rata, th� Grantor
may dat�rmia� suct� caats ta b� unallowacl�.
Prflcvsal Cost3: Proposal coats ars allowabl� whaa t2:� coat ot preparizq
ProPosa.is tor potential fed�ral qov�rrsment qrants are sp�ci;ically providtd
or in th• Graat Agrs�nt.
Paq� 7 of 7
.�
=:{.`�?�?L.r S CF VC`1A:.:.v'rl`rv�i.�. �.^,ST$
^'ar.car�s ;�r -_'eta_:..:;i;g L�e allovabiiit•� of i�di�i�ual cost �
� �:e �oca, :nat:.hizg share are based on :ederai aanaqement c�..-��1a�s� r11as�
an� =equ'_at=or.s; and t,'�e ,yational Park Sarvico c,_-ant manual fc: tti�s proqram,
L:s�ed beiov ars exaa�l�s of costs crhic.� ar• typically not allowab:�, but the
abs�nca of a particular typ� ot cast in t,'�� 1.ist should not b� takoa to m�an
Lhat it n�cessarily is a1lo�rabl�. Flh�z..� qu�stiona of �ligi.bilitY � involved
ex�and tur�=uld requ�at a Grantor datar.ainatiort prior to maki�q suc:z '
Arc:�ival Researc:�: costs or purely arc,�iva� :esaarch.
�:chaeolcc'_cal Salvaae: costs o� salvaqe arc::aeoloqy urirelated �o
increasinq and understandinq knowledge of a Yational Register properr�►.
�Tr�e=� arn special circ�mstances t`�at may allov as�ZaevLog:cal salvage, arid
aFplicants that prcpos� such actions musL, iz vritinq, info r.a t�e Grantor
of G`�air ProPosed m�t.�ods arid any special circ.:mstances. A1�ovabiL�t vi'�
5Q decidfd on a cas� by cas� basis. )
3ad Debts: any Loas�a arisinq �rc�a uncollnctabl� accau.zts and ot�er cla;�,a
and related coll�ct;oa ccsts.
3onus Pavments; bonus pnymants of any kind.
��r.ditional Oonat_ons: any donation or contr�.,t-t;tion canL3:,z;nq a
reversionary Prvvision to Lh• donor. vaich can be exercisQd du..��.g ��;e ce�
of G'se projec�,
C�nt�naencies: coatributions to a cont�g�n�► reS��e or �Y s;�; ��r
provision for unforsi�n �vent3.
Contr�utions and Ocnations: Charitable contr?.butions and donat�ons
�e ���owa�la as follows:
:) charitabla contri.bution3 and donations 'of grant �unds;
�) tho va1u� ot sarvicas donatad by �l�q�s or other p.r3ons paid wit'�
qrant �uads: aad
3) Donat�d qoods (i.�. , ax�nda.bl� p�rsanal prop�rty, �Pli�s, and
donnt�d us� of spac�) msy b� turn.ish�d tc a subgraata�, or qrant
�Q°rt� COn�ctar. Z'h� valu• of such qood: and apa.ca is not
r�iarburiabl� as dir�ct or indlract cost. (Hov�var. •h� valu� of G�e
donations may b� us�d ta mNt matchiaq shar� req���nts followinq
HPP review to d�t�rmia� •liqibility on a cas� by cas� basis) .
C.Lation: costs ot curation or axh.ibiticn of ar~..ifacts or ot�er materials
after :sse project ond data.
Pnq� 1 of 3
,�.
���ace ���cements: damage iudSements a.-:sinq cu: o� acY�isi��on,
cor.str.:c�icn, or equ'_ppinq of a rant ass�s�ed p_ �
� '��� O� �rDIHG� S1L2,
'af:EL^.e: deLe�-nined by. �ud1C.d� �@ClSiOfl Or d.:,^.��:3L�OP. Cr OL:e:',r15@.
=^=e:_a'_�.e.^.�: ces�s of a�usements, soc:a� activit_es, ar,d r
�.:c:cen�ai costs such as meals, bevera es, 1� elated
and gratuit_es. 9 Q���• =entals, transportat'_cn
Equivment: Equi�at and othor ca�ital a�aad.itures are un�o�,�l� �
indir�ct coats. (A1Lhauqh th�y may b� allovabl• und�r th• rulaa reqardinq
Qs� Allovanc�s or Depr�ciation, the Grantor must d�cido allowability on a
cas• by caa� basis) .
�:nes and Penalties: costs resultinq fr�m violations of, or ta.i1�e r_o
com�ly with, federal, state, and local Laws and requlations.
F�nd :a:sinq: ex�ensQs and casts of orqanized f�.:nd raisi,�q, :zc�ud:;.g
financ:a.l caa�aigns, endovment drivns, sol;c��at_ons of qi:ts and bequests,
and similar ax��nsas incurred selaly to ra.isa capital or obtain
contributions.
Indirec; Cost to Individuals: indyrect costs to individuals undsr Grant
Recipient contracts.
'_nterest and ether Financial Casts: Intarest on borro,rinq, hoWever
represantad, is unallowanie. �
:zte n retive �enses: interpreti�re expenses, suca as statF sala.c:es �r
cnai.ltenance of interpretive davices, vit� "�a exception of purcZase and
installation costs for such devices:
Laqislative Expenses: salari�s and ot�er expenses ef local goverrimental
units suc� as county sup�rvisors, city ccunc��s, school boards, etc. ,
vhath�r or not incurred tor pur�o$Qs og legislation or of executive
direction.
�abbvina: costs associatad wit.'� activit�es or any co�unication desic;ned
to influence in any mana�r a memc�r of� Conqress to faver or oppose any
leqislation or appropriation. �
Keals: Costs o� maals tor Grant R�cipiaat e�loye�s or Roview Board
m�asb�rs, includinq aay ev�niqht or advisory boards, are unallo�,,al�la except �
"h�n �� P�nans ar� cn trav�l status in canjunction vith activitias
•ligibl• for S.istcric Pz�s�rvatioa F�ad aisi�tanc�.
Kaint�nanc� and A�inistration: coats of onqoing maintananca and
a�i.listrntion of prop�rti�s follorriaq an Historic Presarvation F�nd
asaist�d pro�ect.
Paqe � of 3
••
'�!:_:�aLi•�e �e.^.ses: costs appL'ed t� ni��cat�on ac'�vit�es per`cr..;ec as a
_cr.ci__cn or �rec�r.�� �_oz ��= oDta�ai.^q a _`eceral pe�i� or _icense or
--...._::c �y oc^:er ;ecera: �:c�_�s. + _
`:_se�:,s: Ccsts c: :Rt;seutn e3chibits, auseum sta.f: sal ��
a---es, ar:d ctaer
.:.,:se�.L:. ac�:,�straLive ex�Qnses, incLu�:nq ma?..�teaar:ce, i i
. are ur.a__owabLe.
Cvera.�af�s or �ef_ci�s: bank char5as for ov�rdratts or d�ficits.
Taxes: Tax�s or tas p�aalti�a whic.s tha orga.aizatiaa involved would not
hav b�.a liabls tc pay undar prudant maaaqem�nt ar� not allowablQ, t::;s
includinq payrol.l taz pan��es or intar�at pa.id on lat• char,es.
Page 3 of 3
�►
c'BOCL�.?.z1iE.V'£ STa.YDA.�^,S
-::e =:^es o.' procurecient cont:acts vhich a:e allovable �:nder t:�e f;u;d are
c�st :e�ourse.�ent fi� ;ixed-price contracts, °ixed-�rice incencive contracts,
or cost-�lus-a-fized-fea contzacts. Other type3 of contracts may be acceptabla
depandir.g upon iadividual circum.stancas. Hovavar, cost-plu.a-a-percantage-of-
cost-conc:acts may noc b� us4d und4r ariy circurastancsa.
All procuremaztt traaaactions, ragardless of vhathar by ieilad bid or by
nagotiiLion, and vithout rsgard to dollaz valua� shall ba conductad in a mannar
ttu t providas muimum open a�d fra� comp�tition. Tha Racipient shall have
wt�i[tan �aiaction proceduras vhich =h,zll provida, at a minimua, tha procedural
requiremants; incorporata a clur and accurata description of the tachnical
requirem�nts :or th4 matarial, product, or sarvica to b� procurad; clearly set
forth all raquiremants vhich offnrors must fulfill and othar factors to be used
in nvaluating bids or proposals. Contract avards shall ba mada only co
responsibl� coatractors t!u t passass th• potantial ability to per:o�
succassfully undar cha tarm= uid conditions of tra propos�d procurament,
Con3idaration stull ba givan to such mattars u contraczor integrity�
co�plianca vith public policq� racord af pu t parfo r.aanca. and financial and
tachnical rnaovrca�, Cantracting procaduras ira u follovs:
�• For.aal bidding: Tha Graat Racipiant must for.a.ally advertise, vi�h
adaquata purchua dascription, sulad bids and public opanings unle3i
nagotiation is nacassarq to accomplish sound procuzements. Hovevar,
procurements under SZS,000.00 need not ba fo r.sally advertised. Fo r.aal
advartisements should ba pliced in a major navspaper t.�at covar3 the area
affactad by tha prcject. Notica should b� published at least thraa time3 in
this publication or oncs in threa diffarent publicatians. Usa cf pre-s�lacted
bid lists� poiLing in public plac�s, and publication in trad4 journals, and
magu i.�ujara dee�ad legitimata staps to 4nsure pre� and apan �a�patitian. The
Grant Rac.piant aust, at i minimum� submit tha folloving dcctuaantation to tha
Grantor if this msthod is chosan: A copy of tha actual advartise.mant and an
invoic� shoving tha datas publishad. Tha idvartisemant must stata Chat fadaral
funds are involved, and that complianca vith all applicable fedaral, stita� and
local la�i, rules, and regulations is required. After bids ara rnceived, they
should ba cabulatad and su�arizad in a mannar that vill facilitata
co�pirison. In ivird contracti that iacluda additiva and daductiv� bid items,
th� avard procedures ahcu,Ld includa a disclosur� of tha salaction priority for
thos� ita�s. Th� bid tibulition must b� sfgnad aad datad. If no bid or no
accap u bl� bida ara r�caiwd, a contract caa b� nagotiatad for tha sama scopa
of voric if aach biddar is giv�a notica of this iatant aad rsa.scn.abla
aPpertuaity to a�gvtiat�.
B. Cc�mp�titiva Nagotiition:� It conditians do nat land themsalvas to
tormal adver�ising, th� Graat Racipiant may usa compatitiva nagotiition. Zn
this typa of procuremant, tha Grant Racipiant must solicit in adequata numb�r
to b� d�tarsinsd by tha Graator� of qualifiad sourcu to parmit raasonabla
compatition consistant vith r�atur� uid r�quiramants of th� procure�ant. The
Pag• 1 of 3
.�
:equest for bids nasd not be published; it does. hovever, have to be public:zed
- no r�ally, proposals are distributed to several prospective contrac:ors. �e
Grant �ec:pienc �ust honor reasonable requests by outside cont:actors co the
.:ax�ua extent possibie. The Recipient must identi:y all signi:icant
eva�;iative .ac��rs, including prica or cost vhera required and thair relative
i.�por�ance.
Tha Grant Racipiant must provida machanisms for t4chnicil nvaluation of tha �
proposals racaivad, dat�rminitions af raspan.=ibls offarors for tha purposa of
vritt�a or oral discussion, and =alaction for contract avard. Tha Grant
Rscipiant may avard to tha most responsibl� offaror vhosa proposal vill be moit
advantagnous. Unsucc4ssful offarors must b� notifiad promptly.
C. Tha Grant Racipient must utiliza compatitiva negotiition or small
purchase procadurei for procureaent of professional servicas valued under
SZ5,000.00. Tha Racipient should considnr tha compnCitors' qualificaLions and
�alact t.'�a most qualifiad; taking cost and ciming into consideration. The
Grant Racipiant should avaluata resumas, past axparience, and refarances at
mini�sum to datar.aina qualificitions.
D. Racord iceaping for procure�ats: Tha Grant Racipiant must maintain
racords sufficinnt tc datiil tha significaat history of tha procuremnnt. T:�e3Q
racords �ust includa tha ritforula for Gha mathod of procuremant� salection of
contract type, contractor s�laction or rnj�ction, and tha buis for cost or
prica.
t. `iinimum fednral provisions needed in Grant Recipient subcontracts: '`ze
Grant r�ecipient �ust include, at a minimum, the foiloving items:
Provisions or conditions vhich vill allov for administrative.
contractual, or lagal re�dias in the insLanca� whara subcontractors
violata or breach th• coatract arrang�aat;
Provision for a mathod of termination to include both dafault and
circ�stancas bayond tha control of the subcontractor; and
Provision(s) vhich accnss the right of the National ?ark Service and
tha Grantor to contractor racords, demand tha contractor maintain
racords for a cainim� cf thrQ� y�ars ar �or� if thara ara audit
coac�ras.
F. Tha writtan agr�smant �hc,�.ld contain tha folloving provisions:
(1) A contractor ahould not us� his/h�r position for tha ictual or
apparaat purpcsa of privat� gain othar thaa paymaat for sarvicas
rand�red for hi��lf/harialf or aaothar par=on� psrticulirly ona vith
whom ha/sha has family, businas�. or financfil ti4s.
(2) A contractor shall not conv�y insid� information that has not
b�com� part of ths body cf public informstion and not b�coms available
upon public riquu t, diractly to any parsan for privata gain for
hims�lf/harsalf ar anothar par3bn, particularly ona vith vhom ha/sha
hi.s family� businass, or family tias.
Pag� 2 of 3
.
-- �
1
��) A contractor snall not either for or vithout compensazion. angage
in taaching, lectu:ing, or vri�ing that i3 dependent on informaCion
obtainad as a result of his/ha; employmenc vith the Gcant Recipient,
except vhen that inior.aation has been made availabla �o c�e general
�ublic or vill be aade available upon public request, or vhen tha
Grancor gives vr:tten authorization for [ha use ot non-public �
iaZor.sation on cha basis that tha usa is for public good,
Paga 3 of 3
� '� ���
RECE1VEp ,��y _ ! :�
STATE;OF MISSOURI �frl c;;irn:ih:in.Go.�ernor•n:nid n.shurr,Dir��t�ir
DEPA�TIVIENT OF NATURAL RESOURCES
`� �--s'tr �j c� �t
� } �'�1'�.:. f� DNISION OF STATE PARKS
:\
:�,_.S�„�: ��_,,.,•^,; P.O. Bo� 176 Jefferson Cit}•, 6�102-0176 (j73) 7�1-2479
F:;i L__/--,,; -, i
',�n <c�� -� faX(573)i51-86i6
December 30, 1997
Mr. Michael Miller
City Manager
City of Cape Girardeau
401 Independence St.
P.O. Box 617
Cape Girardeau, MO 63702-0617
Dear Mr. Miller:
It is my pleasure to inform you that the Missouri Department of Natural
Resources, Division of State Parks, Historic Preservation Program, has awarded
the City of Cape Girardeau a grant in the amount of $11,700.00 to hire a 36
CFR 61 contractor to prepare a preservation element to the City of Cape
Girardeau's Comprehensive Plan. The local share is $8,550.00.
This grant constitutes a state awarding of federal Fiscal Year 1998 Historic
Preservation Fund monies as authorized by the National Historic Preservation
Act of 1966 (P.L. 89-665, as amended) . The term of this contractual agreement
shall not extend beyond September 30, 1999. This grant is contingent upon
final approval of the U.S. Department of the Interior, National Park Service.
Within the next few days you will be receiving your grant contract for review
and signature. In the meantime, if you have any questions, please contact
your grant monitor, Karen Grace at (573)751-7959.
Sincerely,
HISTORIC ESERVATION PROGRAM
�
Claire F. Blackwell
Director and Deputy State
Historic Preservation Officer
CFB:nf
c: U.S. Representative Jo Ann Emerson
Mr. Kent Bratton, City Planner
��
REGVCIFD PAPff�
f
`��
S1'A"fE OF MISSOURI Mcl C:vnahan.Gocrm��r• D:nid:�.Shn�r.I)ircc�or
DEPARTMENT OF NATURAL RESOURCES
DIVISION OF STATE PARKS
� � � P.O. I3ox 176 � Jefferson Cin�. (i5102-0176 (314) 7�1-2479
�� !'A�(;I��-�I-tib;b
December 30, 1997
Mr. Kent M. Bratton
Ci ty Planner
City of Cape Girardeav
Ci t y Ha 11
401 Independence
P. O. Box 617
Cape Girardeav, MO 63702-0617
Dear Mr. Bratton:
Enclosed please find two copies of your FY'98 Historic
Preservation Fund (HPF) Contract and Grant Agreement with the
Missouri Department of Natvral Resources (DNR) . These copies
have been endorsed by the department and are ready for your
approval and signature. Please take the time to review these
documents carefully. Pay particular attention to Attachment A,
which contains critical project information such as scope of
work, milestones and budget, and Attachment B, which contains a11
terms and conditions pertaining to this grant award. Both copies
of the Contract and Grant Agreement must be endorsed with
original signatures in three places, as follow:
° the cover page
° U. S. Department of th� Intericr Assurance of Compliance
(Attachment B, Exhibit 1)
° U. S. Department of the Interior Certification Regarding
Debarment Suspension, Ineligibility and Vo1 untary
Exclusion (Attachment B, Exhibit 4) .
The Project Status Report (Attachment B, Exhibit 2) must be
filled ovt as discussed with your grant monitor. Upon your
endorsement of the contract, return one oriainal to the attention
of Nancy Faerber, Program Secretary. Below are outlined a few
important reminders concerning grant administration:
�
c�
RECVCLED PAPER
. 3
Mr. Kent M. Bratton
December 30, 1997
Pa ge t wo
1 . If you are obtaining the services of an outside
consultant, you must forward a signed copy of your
contract with that consultant and documentation .
regarding your consultant selection process to your
grant monitor, Karen Grace.
2. If you are using indirect cost rates, federal approval
of such rates must be submitted before final obligation
of this contract.
3. As you draw up your contract with a consultant,
milestones in the constaltant contract must be staggered
so as to meet the milestones in your contract with DNR.
Don 't forget to a11ow time for in-hovse typing if
typing is part of your 1oca1 match. For example, if a
milestone in your contract with DNR is "150 survey
inventories due March 15, 1998, " the consultant 's
contract should include a milestone stating that 150
handwritten inventories must be tvrned over to the
grant recipient by March 1, 1998 or earlier, thus
allowing at least two week for typing.
4. The products generated by this contract belong to the
Missouri Department of Natural Resources. If you wish
to obtain additional copies of products for your
organization you must include this requirement in your
contract with your consultant and pay for the
additional cost of original photos, xeroxing, etc. The
number of desired copies, particularly original photos,
should be discussed with the consultant up front, as
the cost of duplicate photos has a significant effect
on pr�ject casts.
5. Use your project number (found on page 1 of the
contract) on a11 correspondence.
6. A11 billing materials and inquiries shovld be addressed
to my attention.
� . .
Ms. Kent M. Bratton
December 30, 1997
Page three
7. When you return your contracts, please indicate in your
cover letter the following information.
° Name of organization or individual to whom checks
should be issued.
° Correct mailing address for reimbursement checks.
° If you do not possess a state vendor nuinber,
please provide a federal tax identification nvmber
(for corporations) or �ocial security number (for
individuals.
8. As discussed during your negotiation meeting, in order
to recei ve reimbursement all grant recipients must
submit a Final Project Report (Attachment B, Exhibit 3)
upon completion of all grant project work.
If you have any questions on grant administration, please feel
free to contact me at 573/751-5376. Questions on grant products
and milestones should be directed to your grant monitor, Karen
Grace at 573/751-7959.
Sincerely,
HISTORIC PRESERVATION PROGRAM
..
;t��
Je ald enoff
Grants Manager
JS:nf
Enclosures
c: Mr. Michael Miller, City Manager