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Home My WebLink AboutRES.1333.01-20-1998 BILL NO. 97-306 RESOLUTION NO. ��7� A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH THE U. S. DEPARTMENT OF JUSTICE FOR A LOCAL LAW ENFORCEMENT BLOCK GRANT BE IT RESOLVED BY THE COUNCIL OF THE CITY OF CAPE GIRARDEAU, MISSOURI, AS FOLLOWS: ARTICLE 1. The City Manager, for and on behalf of the City of Cape Girardeau, Missouri, is hereby authorized to execute an Agreement with the U.S. Department of Justice for a local law enforcement block grant. A copy of said Agreement is attached to this Resolution and made a part hereof. PASSED AND ADOPTED THIS � DAY OF � �itz , 19�. , A. . Spradling, III, yor ATTEST: ; �� Gayle . Conrad Deputy City Clerk 4��r1�TOF� U.S.DEPARTMENT OF]USTICE AWARD A4, �,� OFFICE OF JUSTICE PROGRAMS � .. � '` � OJP ❑X BJA � OJJDP �X GRANT PAGE 1 OF 6 �n�,o� I , ,. � � BJS � NIJ ❑ OVC � COOPERATIVE AGREEMENT JUSTICE� CHECK APPROPRIATE BOX 1.GRANTEE NAME AND ADDRESS(Including Zip Code) 4.AWARD NUMBER: 97LBVX3234 City of Cape Girardeau 401 Independence 5.PROJECT PERIOD:FROM 10/O1/97 TO 09/30/99 Cape Girardeau,MO 63703 BUDGET PERIOD:FROM 10/O1/97 TO 09/30/99 lA.GRANTEE IRSNENDOR NO. 436000594 6.AWARD DATE 09/30/97 7.ACTION 2.SUBGRANTEE NAME AND ADDRESS(Including Zip Code) 8.SUPPLEMENT NUMBER � Initial � Supplemental 2A.SUBGRANTEE IRSNENDOR NO. 9.PREVIOUS AWARD AMOUNT $0.00 3.PROJECT TITLE 10.AMOUNT OF THIS AWARD $39,750 Loca(Law Enforcement Block Grants Program-FY 1997 - 1 i.TOTAL AWARD $39,750 12.SPECIAL CONDITIONS(Check,if applicable) X� THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH ON THE ATTACHED 5 PAGES 13.STATUTORY AUTHORITY FOR GRANT � TITLE 1 OF THE OMNIBUS CRIME CONTROL AND SAFE STREETS ACT OF 1968. 42 U.S.C.3701,ET.SEQ.,AS AMENDED � TITLE 2 OF THE JUVENILE JUSTICE AND DELINQUENCY PREVENTION ACT OF 1974 42 U.S.C.5601,ET.SEQ.,AS AMENDED � VICTIMS OF CRIME ACT OF 1984,42 U.S.C. 10601,ET.SEQ.,PUBLIC LAW 98-473,AS AMENDED X� OTHER(Specify): Omnibus Appropriations Act of 1997 14.FUTURE FISCAL YEAR(S)SUPPORT: SECOND YEAR'S BUDGET PERIOD: N/A AMOUNT OF FUNDS: N/A TYPE OF FUNDS: THIRD YEAR'S BUDGET PERIOD: N/A AMOUNT OF FUNDS: N/A TYPE OF FUNDS: 15. METHOD OF PAYMENT THE GRANTEE WILL RECEIVE CASH V[A A LETTER OF CREDIT � YES � NO AGENCY APPROVAL GRANTEEE ACCEPTANCE 16.TYPED NAME AND TITLE OF APPROVING O1P OFFICIAL 18.TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL Nancy E.Gist,Director Michael Miller Bureau of Justice Assistance City Manager 17.SIGNATURE OF APPROVING OJP OFFICIAL 19.SIGNATURE OF AUTHORIZED GRANTEE 19A.DATE ��, -� _ ►�fi AGENCY USE ONLY 20.ACCOUNTING CLASSIFICATION CODES 21. L17P21 FISCAL FUND BUD. DIV. YEAR CODE ACT. OFC. REG. SUB. POMS AMOUNT X V L1 80 00 00 _. _ OJP FORM 4000�2(REV.�-87)PREVIOUS EDITIONS ARE OBSOLETE ,�r�TOF U.S.DEPARTMENT OF JUSTICE AWARD CONTINUATION �yQ� �j. OFFICE OF JUSTICE PROGRAMS SHEET 4 � p ,. � * � OJP �X BJA ❑ OJJDP �X GRANT PAGE 2 OF 6 �i n�, s ' � BJS � NIJ ❑ OVC � COOPERATIVE AGREEMENT p� � �. 'tUST10E CHECK APPROPRIATE BOX PROJECT NUMBER 97LBVX3234 AWARD DATE 9/30/97 SPECIAL CONDITIONS 1 . The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the Office of Justice Programs(OJP)Financial Guide. 2 . The recipient agrees to comply with the organizational audit requirements of the applicable OMB audit circular. The first audit report period should be for 07/O1/97 to 06/30/98. The management letter outlining audit findings,submitted by the auditing organization,must be submitted with the audit report. Grantee audit reports must be submitted no later than thirteen(13)months after the close of each fiscal year during the term of the award. Recipients who receive$100,000 or more of federal funds during their fiscal year,are required to submit an organization-wide financial and compliance audit report. Recipients who receive$25,000 to$100,000 of federal funds, are required to submit a program or organization-wide audit report as directed by the granting agency. Recipients who receive less than$25,000 of federal funds,are not required to submit a program or organization-wide fir.ancial and compliance audit report for that year. Note: If your audit disclosed findings or recommendations you must include with your audit report,a corrective action plan containing the following: 1) The name and phone number of the contact person responsible for the corrective action plan. 2) Specific steps taken to comply with the recommendations. 3) Timetable for performance and/or implementation dates for each recommendation. 4) Descriptions of monitoring to be conducted to ensure implementation. The submissions of audit reports for all grantees shall be as follows: 1) Mail original and one(1)copy of the completed audit report to: U.S. Department of Transportation 2) Mail one(1)copy of the completed audit report to: Federal Audit Clearinghouse Bureau of the Census 1201 E. lOth Street Jeffersonville, IN 47132 3) Mail a copy of the Cover(transmittal)letter to: Office of the Comptroller Office of Justice Programs Attn: Controi Desk, Sth Floor-Audit Division 810 Seventh Street,NW Washington, D.C. 20531 OJP FORM/2(REV.5-87)PREVIOUS EDITIONS ARE OBSOLETE ��,tiF�uTaF U.S.DEPARTMENTOFJUSTICE AWARD CONTINUATION �yQ� �j OFFICE OF NSTICE PROGRAMS SHEET Q Q � OJP X� BJA ❑ OJJDP �X GRANT PAGE 3 OF 6 � " � � n� . � � BJS � NIJ ❑ OVC � COOPERATIVE AGREEMENT O� • �• ,U�1C�� CHECK APPROPRIATE BOX PROJECT NUMBER 97LBVX3234 AWARD DATE 9/30/97 SPECIAL CONDITIONS 3 . The recipient shall submit one copy of all reports and proposed publications resulting from this agreement twenty(20) days prior to public release. Any publications(written,visual,or sound),whether published at the recipient's or government's expense,shall contain the following statement: (NOTE: This excludes press releases,newsletters,and issue analyses.) "This project was supported by Grant No.97LBVX3234 awarded by the Bureau of Justice Assistance,Office of Justice Programs, U.S.Department of Justice. Points of view in this document are those of the author and do not necessarily represent the official position or policies of the U.S. Department of Justice." 4 . The recipient agrees to provide information required for the national evaluation. 5 . The recipient agrees to provide$4,417 over the grant period in a cash match. The recipient is reminded that the match funds are auditable under Special Condition#2 and will be binding to the recipient. 6 . The recipient agrees to submit,at a minimum,semi-annual reports on its programmatic activities. The first programmatic report will be due on January 30, 1998,covering the period of October-December, 1997. The next report will be due on July 31, 1998 and cover the period of January-June, 1998. The next report should cover the next six month period and is due thiriy(30)days after the end of the six month period for the term of the award. A final report on the programmatic activities is due 120 days following the end of the grant period. 7 . The recipient agrees to establish a trust fund in which all payments received under this Program must be deposited. For the purposes of this grant,a trust fund is an interest bearing account that is specifically designated for this Program. Only allowable program expenses can be paid from this account. This fund may not be used to pay debts incurred by other activities beyond the scope of the Local Law Enforcement Block Grants Program. The recipient also agrees to obligate and expend the grant funds in the trust fund(including match and interest earned)during the 24 month term of the award. 8 . The recipient agrees to submit quarterly financial reports. The financial report is due 45 days after the end of each calendar quarter. A final financial report is due 120 days foilowing the end of the grant period. 9 . The recipient agrees to supplement and not supplant state or local funds. 10. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan(if recipient is required to submit one pursuant to 28 CFR section 42302),that is approved by the Office for Civil Rights, is a violation of its Certified Assurances and may result in funds from the award being frozen,until such time as the recipient is in compliance. 11. The recipient agrees, if the funds are used for the hiring and employing of new,additional law enforcement officers and support personnel,as described in the applicable purpose area of Subpart A section 101 (a)(2),that the recipient unit of local government will achieve a net gain in the number of law enforcement officers who perform nonadministrative public safety service. - ------- ---- — --- -- OJP FORM/2(REV.5-87)PREV[OUS EDITIONS ARE OBSOLETE �,�r�TOF� U.S.DEPARTMENTOFJUSTICE AWARD CONTINUATION ,� �j OFFICE OF JUSTICE PROGRAMS SHEET 4 p` „ - * � OJP �X B]A ❑ OJJDP �X GRANT PAGE 4 OF 6 �c� � BJS � NIJ ❑ OVC � COOPERATIVE AGREEMENT o�, . ,• � JU�'10E� CHECK APPROPRIATE BOX PROJECT NUMBER 97LBVX3234 AWARD DATE 9/30/97 SPECIAL CONDITIONS 12. The recipient a�rees, if the funds are used for the hiring and employing of new,additional law enforcement officers and support personnel,that the units of local government will establish procedures to give members of the Armed Forces who, on or after October 1, 1990,were or are selected for involuntary separation(as described in section 1141 of Title 10, United States Code),approved for separation under section 1174a or 1175 of such title,or retired pursuant to the authority provided under section 4403 of the Defense Conversion,Reinvestment,and Transition Assistance Act of 1992(division D of Public Law 102-484; 10 U.S.C. 1923 note),a suitable preference in the employment of persons as additional law enforcement officers or support personnel. 13. The recipient agrees if funds are used for enhancing security or crime prevention,that the unit of local government-- (a)has an adequate process to assess the impact of any enhancement of a school security measure that is undertaken under subparagraph(B)of section 101(a)(2),or any crime prevention programs that are established under subparagraphs(C)and (E)of section 101(a)(2),on the incidence of crime in the geographic area where the enhancement is undertaken or the program is established; (b)will conduct such an assessment with respect to each such enhancement or program;and (c)will submit to the Bureau of Justice Assistance an annual written assessment report. 14. T'he recipient agrees that prior to the obligation and expenditure of any Local Law Enforcement Block Grants(LLEBG) funds,at least one(1)public hearing will be held regarding the proposed use(s)of the grant funds. 'The recipient will provide notification to BJA,through the submission of the Follow-Up Information Form,on the contents of the hearing. BJA will review the form for compliance with enabling legislation and issue to the recipient a Grant Adjustment Notice (GAN). Until the issuance of the GAN,the recipient may not obligate or expend LLEBG funds. At that hearing,persons shall be given an opporiunity to provide written and oral views to the recipient on the proposed use(s)of the grant funds. The recipient will hold the public hearing at a time and place that allows and encourages public attendance and participation. OJP FORM/2(REV.5-87)PREVIOUS EDITIONS ARE OBSOLETE ,�r�TOF U.S.DEPARTMENT OF JUSTICE qy�ARD CONTINUATION ,wR� �j OFFICE OF JUSTICE PROGRAMS SHEET � ,. � �,* � OJP X� BJA ❑ OJJDP �X GRANT PAGE 5 OF 6 '`�, .. � � BJS � NIJ ❑ OVC � COOPERATIVE AGREEMENT O . �• �'TUSTICE� CHECK APPROPRIATE BOX PROJECT NUMBER 97LBVX3234 AWARD DATE 9/30/97 SPECIAL CONDITIONS 15. The recipient agrees that prior to the obligation or expenditure of any Locai Law Enforcement Block Grants(LLEBG) funds,a designated or newly established advisory board will meet to discuss the proposed(purpose area)use of the grant funds. The recipient will designate the advisory board to make nonbinding recommendations to the recipient for the use of funds under the LLEBG Program. Membership on the advisory board must include a representative from the following, however it may be broader: a) the local police department or local sheriffs department; b) the local prosecutor's office; c) the local court system; d) the local school system;and e) a local nonprofit,educational,religious,or community group active in crime prevention or drug use prevention or treatment. The advisory board must review the proposed use of the funds under the LLEBG Program. The recipient wiil provide notification to BJA,through the submission of the Follow-Up Information Form,on the advisory board. BJA will review the form for compliance with enabling legislation and issue to the recipient a Grant Adjustment Notice(GAN). Until the issuance of the GAN,the recipient may not obligate or expend LLEBG funds. 16. The recipient has certified it is in compliance with the Public Safety Officers Health Benefits Provision(section 615 of the FY 1997 Omnibus Appropriations Act)and agrees to remain in compliance during the term of the award. This provision requires the unit of government which employs a public safety o�cer(as defined by section 1204 of title I of the Omnibus Crime Control and Safe Streets Act of 1968,as amended)who retires or is separated from service due to injury suffered as a direct and proximate result of a personal injury sustained in the line of duty while responding to an emergency situation or a hot pursuit(as such terms are defined by state law)with the same or better level of health insurance benefits as would be paid by the unit of government at the time of retirement or separation,under a normal retirement plan. OJP FORM/2(REV.5-87)PREVIOUS EDITIONS ARE OBSOLETE ,SZSlENTO�,, U.S.DEPARTMENTOFJUSTICE AWARD CONTINUATION ,�y'Q� �. OFFICE OF JUSTICE PROGRAMS SHEET 4 � p ,. � * � OJP ❑X BJA ❑ OJ]DP ❑X GRANT PAGE 6 OF 6 � ' . ��, � BJS � NIJ ❑ OVC � COOPERATIVE AGREEMENT �� , •. �usTiCE CHECK APPROPRIATE BOX PROJECT NUMBER 97LBVX3234 AWARD DATE 9/30/97 SPECIAL CONDITIONS 17. By signing below,the recipient is requesting payment under the LLEBG Program. In order to ensure prompt payment and compliance with new U.S.Department of Treasury requirements that all grant payments be issued electronically,the following information must be completed as part of the signed accepted award documents. Failure to supply this information will delay your payment. Grantee Name: City of Cape Girardeau, Missouri (e.g.,City of,County of,Parish of,etc.) Vendor or EIN Number: 436000594 (Please use number provided in#lA on the award document) Financial Institution Name: Union Planters Bank - Financial Institution Address: 407 N. Kingshighway, Cape Girardeau MO 63701 Bank Contact Name and Phone Number: Karen Schlosser, (573) 335-8263 Nine-digit Routing Transit Number: 081504826 Grantee Account Number: O1-1081 (This account should fulfill the trust fund requirement) By signing these Special Conditions,the recipient is accepting the conditions and agrees to comply with them during the term of the award. The recipient is also requesting payment of the LLEBG funds. Signature of Chief Executive Officer Date OJP FORM/2(REV.5-87)PREV[OUS EDITIONS ARE OBSOLETE ,�,oF U.S.DEPARTMENT OF JUSTICE GRANT MANAGER'S MEMORANDUM, PT. 1: 4``��` '� OFFICE OF JUSTICE PROGRAMS 4� PROJECT SUMMARY 4W ��y � OJP � BJA � OJJDP �" � �GRANT � COOPERATIVE AGREEMENT � . � BJS � NIJ � OVC 0 �� , •. JUSTICE CHECK APPROPRIATE BOX PROJECT NUMBER 97LBVX3234 ❑ This proJ'ect is supported under Title 1 of the Omnibus Crime Control and Safe Streets Act,42 USC 3701,as amended. � This project is supported under the Juvenile lustice and Delinquency Prevention Act of 1974,as amended � Other:Omnibus Appropriation Act of 1997. 1.STAFF CONTACT(Name,address&telephone number) 2.PROJECT DIRECTOR(Name,address&telephone number) Grants Adminis[ration Branch Carl Kinnison LLEBG Division,BJA Sergeant 810 7th Street,NW,4th Floor City of Cape Girazdgau Washington,DC 20531 401 Independence (202)305-2088 Cape Girazdeau,MO 63703 (573)335-6621 3a.TITLE OF THE PROGRAM 3b.POMS CODE Local Law Enforcement Block Crrants Program LE 4.TITLE OF PROJECT Local Law Enforcement Block Grants Program-FY 1997 5.NAME&ADDRESS OF GRANTEE 6.NAME&ADDRESS OF SUBGRANTEE City of Cape Girazdeau 401Independence Cape Girardeau,MO 63703 7.PROGRAM PERIOD 8.BUDGET PERIOD FROM: 10/O1/97 TO: 09/30/99 FROM: 10/O1/97 TO: 09/30/99 9.AMOUNT OF AWARD 10.DATE OF AWARD $39,750 09/30/97 11.SECOND YEAR'S BUDGET 12.SECOND YEAR'S BUDGET AMOUNT N/A N/A 13.THIRD YEAR'S BUDGET PERIOD 14.THIRD YEAR'S BUDGET AMOUNT N/A N/A 15.SUMMARY DESCRIPTION OF PROJECT The Local Law Enforcement Block Grants Program was authorized by the Omnibus Fiscal Year 1997 Appropriations Act, Public Law 104-208 for the purpose of providing units of local government with funds to underwrite projects to reduce crime and improve public safety. The Bureau ofJustice Assistance will make direct awazds to units of local govemment when awazd amounts aze at least$10,000 to be used consistent with the statutory program purpose azeas specified in section 101(a)(2). The City of Cape Girardeau has indicated that it intends to disVibute its Local Law Enforcement Block Grants funds under the following purpose area(s): (I c)Equipment$39,750 Certified compliance,pursuant to section 615,Public Safety Otticers Health Benefits provision. NC/NCF — _---- --- ------ ----- -- OJP FORM 4000/I (REV.4-88)PREVIOUS EDITIONS ARE OBSOLETE