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Home My WebLink AboutRES.1418.12-07-1998 BILL N0. 98-235 RESOLUTION N0. %�� A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH THE U.S . DEPARTMENT OF JUSTICE FOR A LOCAL LAW ENFORCEMENT BLOCK GRANT BE IT RESOLVED BY THE COUNCIL OF THE CITY OF CAPE GIRARDEAU, MISSOURI, AS FOLLOW5 : ARTICLE l . The City Manager, for and on behalf of the City of Cape Girardeau, Missouri, is hereby authorized to execute an Agreement with the U.S . Department of Justice for a local law enforcement block grant. A copy of sa�id Agreement is attached to this Resolution and made a part hereof. PASSED AND ADOPTED THIS �� DAY OF f��,y�� ; , 19 /� r . � A. M. Spradling, III, Ma or ATTEST: � , i � � Gayl� L. Conrad Deputy City Clerk �,�tTpF U.S_DEPARTMEN7'OF JUSTICE AWARD w4 � OFF(CE OF JUSTICE PROGRAMS � „ ` * � OJP �X BJA ❑ OJJDP ❑X GRANT PAGE I OF 5 �p� t � � BJS � NIJ ❑ OVC ❑ COOPERAT(VE AGREEMENT o��USTi� CHECK APPROPRIATE BOX l.GRANfEE NAME AND ADDRESS(Including Zip Code) 4.AWARD NUMBER: 98LBVX3234 City of Capc Gicardeau 40l Independence S.PROJECT PERIOD:FROM 10/01/1998 TO 09/302000 Cape Girardcau,MO 63703 BUDGET PERIOD:FROM 10/01/1998 TO 09/30/2000 lA.GRANTEE IRSNENDOR NO. 436000594 6.AWARD DATE 9/30/98 7.ACTION 2.SUBGRANTEE NAME AND ADDRESS(Including Zip Code) 8.SUPPLEMENT NUMBER X❑ Initiai � Supplemental 2A.SUBGRANTEE IRSNENDOR NO. 9.PREVIOUS AWARD AMOUNT S 0.00 3.PROJECf TITLE 10.AMOUNT OF THIS AWARD 539,483 Local Law Enforcement Block Granu Program-FY 1998 11.TOTAL AWARD 539,483 L2.SPEC[AL CONDIl'IONS(Check,if applicable) a THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDIT[ONS OR LIMITATIONS AS ARE SET FORTH ON THE ATTACHED 4 PAGES 13.STATUTORY AUTHORITY FOR GRANT � TITLE t OF THE OMNBUS CRIME CONTROL AND SAFE STREETS ACT OF 1968. 42 U.S.C.3701,ET.SEQ.,AS AMENDED � T[TLE 2 OF THE JUVENILE JUSTICE AND DELINQUENCY PREVENT[ON ACT OF 1974 42 U.S.C.5601,ET.SEQ.,AS AMENDED � VICTIMS OF CRIME ACT OF 1984,42 U.S.C. 10601,ET.SEQ.,PUBLIC LAW 98-073,AS AMENDED a OTHER(Specify): Omnibus Appropriations Act of 1998(Public Law 105-I!9) t4.FUTURE FISCAL YEAR(S)SUPPORT: SECOND YEAR'S BUDGET PERIOD: N/A AMOUNT OF FUNDS: N/A TYPE OF FUNDS: THIRD YEAR'S BUDGET PERIOD: N/A AMOUNT OF FUNDS: N/A TYPE OF FUNDS: I5. METHOD OF PAYMENT � YES a NO 1Z-[E GRANTEE WILL RECEIVE CASH VIA A LETTER OF CREDIT AGENCY APPROVAL GRANTEEE ACCEPTANCE 16.TYPED NAME AND TITLE OF APPROVING OJP OFFIC[AL 18.TYPED NAME AND T[TLE OF AUTHORIZED GRANTEE OFFICIAL Michael G. A�ller Nancy E.Gist,Direcior Bureau of Justice Assistance City I�'�nager 17.S[GNATURE OF APPROVING OJP OFFICIAL 19.S[GNATURE OF AUTHORIZED GRANTEE 19A.DATE ��„ -� - �sfi AGENCY USE ONLY 20.ACCOUNTING CLASS[FICATfON CODES 2L L18F80 FISCAL FUND BUD. DIV. YEAR CODE ACT. OFC. REG. SUB. POMS X V L1 80 00 00 LE __ _ _ '__'_ '__'. _ ..�......-.......n r..�r.��rt� .n r noCl�I CTC �,�ENTpF U.S.DEPARTMENT OF JUSTICE qN►ARD CONTINUATION �q � OFFICE OF JUSTICE PROGRAMS SHEET � „ - * � OJP ❑X BJA ❑ OJJDP �X GRANT PAGE 2 OF 5 �n � BJS � NIJ ❑ OVC � COOPERATIVE AGREEMENT �� , s JUST10E CHECK APPROPRIATE BOX PROJECT NUMBER 98LBVX3234 AWARD DATE 9/30/98 SPECIAL CONDITIONS 1 . The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the Office of Justice Programs(OJP)Financial Guide. 2 . The recipient agrees to comply with the organizational audit requirements of the applicable OMB audit circular. The first audit report period should be for July 1, 1998,to June 30, 1999. The management letter outlining audit findings,submitted by the auditing organization,must be submitted with the audit report. Grantee audit reports must be submitted no later than thirteen (13)months after the close of each fiscal year during the term of the award. Recipients who receive$300,000 or more in Federal funds during their fiscal year,are required to submit an organization-wide financial and compliance audit report. Recipients who receive less than$300,000 in Federal funds,are not required to submit a program or organization-wide financial and compliance audit report for that year. Note: If your audit disclosed findings or recommendations you must include with your audit report,a corrective action plan containing the following: 1) The name and phone number of the contact person responsible for the corrective action plan. 2) Specific steps taken to comply with the recommendations. 3) Timetable for performance and/or implementation dates for each recommendation. 4) Descriptions of monitoring to be conducted to ensure implementation. The submissions of audit reports for all grantees shall be as follows: 1) Mail original and one(1)copy of the completed audit report to: U.S.Department of Transportation 2) Mail one(1)copy of the completed audit report to: Federal Audit Clearinghouse Bureau of the Census 1201 E. lOth Street Jeffersonville,IN 47132 3) Mail a copy of the Cover(transmittal)letter to: Office of the Comptroller Office of Justice Programs Attn:Control Desk,Sth Floor-Audit Division 8�0 Seventh Street,NW Washington,D.C. 20531 .............,,,.nr�, � o-,�nncvrnric Fnr'rinNC ARF OBSOLETE �„RENTpF U.S.DEPARTMENT OF JUSTICE AWARD CONTINUATION k,4� � OFFICE OF JUSTICE PROGRAMS SHEET � „ _ * � OJP ❑X BJA ❑ OJJDP �X GRANT PAGE 3 OF 5 �c� • � BJS � NIJ ❑ OVC � COOPERATIVE AGREEMENT p� , �. JUST10E CHECK APPROPRIATE BOX PROJECT NUMBER 98LBVX3234 AWARD DATE 9/30/98 SPECIAL CONDITIONS 3 . 'I'he recipient shall submit one copy of all reports and proposed publications resulting from this agreement twenty(20)days prior to public release. Any publications(written,visual,or sound),whether published at the recipient's or government's expense,shall contain the following statement:(NOTE:This excludes press releases,newsletters,and issue analyses.) "This project was supported by Grant No.98LBVX3234 awarded by the Bureau of Justice Assistance,Office of Justice Programs,U.S.Department of Justice. Points of view in this document are those of the author and do not necessarily represent the official position or policies of the U.S.Department of Justice." 4 . The recipient agrees to provide information required for the national evaluation. 5 . The recipient agrees to provide$4,387.00 over the grant period in a cash match. T'he recipient is reminded that the match funds are auditable under Special Condition#2 and will be binding to the recipient. 6 . The recipient agrees to submit,at a minimum,semi-annual reports on its programmatic activities. The first programmatic report will be due on July 31, 1999,covering the period of October, 1998-June, 1999. The next report will be due on January 31,2000,and cover the period of July, 1999-December, 1999. The next report should cover the next six month period and is due thirty(30)days after the end of the six month period for the term of the award. A final report on the programmatic activities is due 120 days following the end of the grant period. 7 . 'The recipient agrees to submit quarterly financial reports. The financial report is due 45 days after the end of each calendar quarter. A final financial report is due 120 days following the end of the grant period. 8 . The recipient agrees to establish a trust fund in which all payments received under this Program, including match, must be deposited. For the purposes of this grant,a trust fund is an interest bearing account that is specifically designated for this Program. Only allowable program expenses can be paid from this account. This fund may not be used to pay debts incurred by other activities beyond the scope of the Local Law Enforcement Block Grants Program. The recipient also agrees to obligate and expend the grant funds in the trust fund(including match and interest earned)during the 24 month term of the award. Grant funds(including earned interest)not obligated by the 24th month must be returned to BJA by the last day of the 27th month. 9 . The recipient agrees to supplement and not supplant state or local funds. 10. 'The recipient acknowledges that failure to submit an acceptabie Equal Employment Opportunity Plan(if recipient is required to submit one pursuant to 28 CFR section 42302),that is approved by the Office for Civil Rights,is a violation of its Certified Assurances and may result in funds from the award being frozen,until such time as the recipient is in compliance. 11. The recipient agrees, if the funds are used for the hiring and employing of new,additional law enforcement officers and support personnel,as described in the applicable purpose area of Subpart A section 101 (a)(2),that the recipient unit of local government will achieve a net gain in the number of law enforcement officers who perform nonadministrative public safety service. ________._ ....... . ..................�,-,,.-rr�wre enc nucni FTF ,• � �NT� U.S.DEPARTMENT OF JUSTICE qWARD CONTINUATION w4� � OFFICE OF JUSTICE PROGRAMS SHEET 4 � „ _ * � OJP X❑ BJA ❑ OJJDP �X GRANT PAGE 4 OF 5 �p� t � � B]S � NIJ ❑ OVC � COOPERATIVE AGREEMENT p� � �. fUST10E CHECK APPROPRIATE BOX PROJECT NUMBER 98LBVX3234 AWARD DATE 9/30/98 SPECIAL CONDITIONS 12. The recipient agrees, if the funds are used for the hiring and employing of new,additional law enforcement officers and support personnel,that the units of local government will establish procedures to give members of the Armed Forces who,on or after October 1, 1990,were or are selected for involuntary separation(as described in section 1141 of Title 10,United States Code),approved for separation under section 1174a or 1175 of such title,or retired pursuant to the authority provided under section 4403 of the Defense Conversion,Reinvestment,and Transition Assistance Act of 1992(division D of Public Law 102-484; 10 U.S.C. 1923 note),a suitable preference in the employment of persons as additional law enforcement officers or support personnel. 13. T'he recipient agrees if funds are used for enhancing security or crime prevention,that the unit of local government-- (a)has an adequate process to assess the impact of any enhancement of a school security measure that is undertaken under subparagraph(B)of section 101(a)(2),or any crime prevention programs that are established under subparagraphs(C)and(E) of section 101(a)(2),on the incidence of crime in the geographic area where the enhancement is undertaken or the program is established; (b)will conduct such an assessment with respect to each such enhancement or program;and (c)will submit to the Bureau of Justice Assistance an annual written assessment report. 14. The recipient agrees that prior to the obligation and expenditure of any Local Law Enforcement Block Grants(LLEBG)funds, at least one(1)public hearing will be held regarding the proposed use(s)of the grant funds. The recipient will provide to BJA,through the submission of the Follow-Up Information Form,information on the contents of the hearing. BJA will review the form for compliance with enabling legislation and issue to the recipient a Grant Adjustment Notice(GAN). Until the issuance of the GAN,the recipient may not obligate or expend LLEBG funds. At that hearing,persons shall be given an opportunity to provide written and oral views to the recipient on the proposed use(s)of the grant funds. The recipient will hold the public hearing at a time and place that allows and encourages public attendance and participation. �rn cnn�.�/�1/DC�J c_Q,�nuFvrnrrc FnrTtnt�S nrtF nBSOLETE ��ivTpF U.S.DEPARTMENT OF JUSTICE AWARD CONTINUATION q,� OFFICE OF JUSTICE PROGRAMS SHEET p` „ _ * � OJP �X BJA ❑ OJJDP ❑X GRANT PAGE 5 OF 5 �c� • � BJS � NIJ ❑ OVC � COOPERATIVE AGREEMENT O�, � ° JUSTiCE CHECK APPROPRIATE BOX PROJECT NUMBER 98LBVX3234 AWARD DATE 9/30/98 SPECIAL CONDITIONS 15. The recipient agrees that prior to the obligation or expenditure of any Local Law Enforcement Block Grants(LLEBG)funds,a designated or newly established advisory board will meet to discuss the proposed(purpose area)use of the grant funds. The recipient will designate the advisory board to make nonbinding recommendations to the recipient to the use of funds under the LLEBG Program. Membership on the advisory board must include a representative from the following,however it may be broader: a)the local police department or sheriffs department; b)the local prosecutor's office; c)the local court system; d)the local school system;and e)a local nonprofit,educational,religous,or community group active in crime prevention or drug use prevention or treatment. The advisory board must review the proposed use of the funds under the LLEBG Program. The recipient will provide notification to BJA,through the submission of the Follow-Up Information Form,on the advisory board. BJA will review the form for compliance with enabling legislation and issue to the recipient a Grant Adjustment Notice (GAN). Until the issuance of the GAN,the recipient may not obligate or expend LLEBG funds. 16. The recipient has certified it is in compliance with the Public Safety O�cers Health Benefits Provision(section 615 of the FY 1998 Omnibus Appropriations Act)and agrees to remain in compliance during the life of the award. This provision requires the unit of local govemment which employs a public safety officer(as defined by section 1204 of Title I of the Omnibus Crime Control and Safe Streets Act of 1968,as amended)to afford such public safety officer who retires or is separated from service due to injury suffered as a direct and proximate result of a personal injury sustained in the line of duty while responding to an emergency situation or a hot pursuit(as such terms are defined by State law)with the same or better level of health insurance benefits at the time of retirement or separation as they received while on duty. 17. Criminal Intelligence Systems operating with support of Federal funds,must comply with 28 CFR,Part 23, if the recipient chooses to implement this project. GRANTEE ACCEPTANCE OF SPECIAL CONDITIONS �m rnn��n iocv c Q��oncvtnr rc Gnr�rrnUc ARF(1RC(1I FTF