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HomeMy WebLinkAboutOrd.2185.06-16-1997BILL NO. 97-102 ORDINANCE NO. C -4f) AN ORDINANCE AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH KELLEY TRANSPORTATION CO., INC., FOR THE TAXI COUPON PROGRAM BE IT ORDAINED BY THE COUNCIL OF THE CITY OF CAPE GIRARDEAU, MISSOURI, AS FOLLOWS: ARTICLE 1. The City Manager, for and on behalf of the City of Cape Girardeau, Missouri, is hereby authorized to execute a Contract with Kelley Transportation Co., Inc., for the taxi coupon program. ARTICLE 2. A copy of said Contract is attached to this Ordinance and made a part hereof. ARTICLE 3. This ordinance will be in full force and effect ten days after its passage and approval. PASSED AND ADOPTED THIS t DAY OF �/,�.,� , 199- . A. 14. Spradling, III, Mayo ATTEST: ,di'd-e r� 6)` Gayle L. Conrad Deputy City Clerk This Agreement, made and entered into this day of, 1997, by and between the City of Cape Girardeau, Missouri, a Municipal Corporation, hereinafter called the "City", and _Kelley Transportation Co.Inc., a corporation of the State of Missouri, hereinafter called the "Company"; WITNESSETH: In consideration of the mutual covenants and terms contained herein, the parties agree as follows: 1. This agreement shall commence on July 1, 1997 and terminate on June 30, 1998. 2. The City will designate by issuance of an identification card those persons who are subsidized riders. The City will sell subsidized rider trip coupons to qualified riders. The taxi driver has the authority to examine the passenger's transportation identification card. 3. Company agrees to transport each subsidized rider from any location in the City one way upon presentation of a trip coupon with no other charge whatsoever. 4. By the 20th day of each month, Company shall submit to the City all trip coupons and all supplemental coupons collected during the previous month. The City will redeem all trip coupons at the rate of $ 3.25 for all trips within the City of Cape Girardeau not including the Municipal Airport, and at the rate of $ 9.00 for all trips to the Cape Girardeau Municipal Airport. City will pay such amounts to Company by the 10th of each month for all coupons redeemed by the 20th of the preceding month. For all trips to the Cape Girardeau Municipal Airport, the Contractor shall provide the City with the name and address of the person or persons transported to the Airport under the taxi coupon program. 5. Company agrees to operate taxicab services for the subsidized rider on a demand -responsive basis, twenty-four (24) hours per day, seven (7) days per week, and to maintain a sufficient number of taxicabs on duty at all times to accommodate both peak and off-peak demand. Company also agrees that each taxicab operator shall have a valid Missouri Chauffeurs License and City Taxicab Driver License present in the cab with the operator at all times during operation of the cab. Each operator shall also conspicuously display his City Taxicab Drivers License and photograph inside the passenger compartment of the cab that he or she is operating. Each operator shall be fingerprinted and photographed prior to obtaining a City Taxicab Drivers License from the Cape Girardeau Police Department. Each operator shall be clean, neat, and courteous, and shall assist all passengers who require help into and out of the taxicabs, and carry any packages or groceries for said subsidized riders. The Company shall make special efforts to provide transportation for handicapped persons, including semi -ambulatory and wheel -chair users. Specifically, the Contractor will provide sufficient wheel chair ramp or lift equipped van(s) or mini-van(s), including one (1) Federally Funded wheelchair equipped van per lease agreement with the City of Cape Girardeau for the provision of transportation services to the wheel -chair bound equal to other program clients provided for in this contract. The van and ramp or lift utilized shall conform to those requirements specified in the American Disabilities Act. All complaints on the taxicab service received by the City shall first be referred to the owner/operator of the Company; and, if not satisfactorily resolved at this level, shall be reviewed by the City Manager or his designee. 6. Company shall submit records of the number of subsidized riders at the end of each week to the City. 7. Company agrees to comply with all applicable Federal, State and City laws and regulations governing the operation of its business, including the Federal Transit Administration (FTA) of the U.S. Department of Transportation Drug and Alcohol Regulations of 49 CFR, Part 653 and 654. 8. Company agrees to maintain its cabs and equipment in safe and good operating condition at all times. 9. Company agrees to indemnify and save harmless the City, its officers, employees, agents, servants and assigns from any and all liability, demands, suits or causes of action which arise out of or result from the Company's operation herein. Company further agrees to provide Liability Insurance in the minimum amounts of $50,000.00 per person and $100,000.00 per occurrence for bodily injury and for property damage, and automobile liability insurance in the same amounts. Workmen's Compensation Insurance to protect the contractor against all claims under the Workmen's Compensation Law of the State of Missouri, and Employer's Liability Insurance in an amount of not less than $25,000.00 per person to protect the contractor against any claims which for any reason does not fall under the provisions of the Workmen's Compensation Law. Company will provide the City with Certificates of Insurance for the insurance coverage required herein. 10. The Company shall comply with all laws, ordinances and executive orders relating to nondiscrimination, and shall not discriminate against any employee or applicant for employment because of race, creed, color, national origin, or sex, and shall not deny the services to be rendered under this agreement to any person because of race, creed, color, national origin, sex or handicap. 2. 11. Company shall not assign or transfer all or any portion of this Agreement without prior written consent of the City. 12. City shall have the right to terminate this Agreement in the event the Company fails to comply with any of the provisions of this Agreement or by act or omission that violates any term or condition hereof, becomes insolvent, unable or unwilling to pay its debts, or is adjudged a bankrupt, or attempts to evade any of the terms of this Agreement or practices any fraud or deceit on the City or its citizens. The City may exercise its right of termination by serving notice of such intention to terminate at least seven (7) days in advance of the effective date of the termination. 13. Whenever under the terms of this agreement either party shall be permitted or required to give notice to other, such notice shall be in writing and if to be served on the City, it shall be deemed served when deposited in the United States mail certified, and addressed to: City Manager City Hall 401 Independence P. O. Box 617 Cape Girardeau, MO 63702 or when handed to the City Manager at City Hall, and if to be served upon the Company, then it shall be deemed served when deposited in the United States Mail certified, and addressed to: Kelley Transportation Co., Inc. 41 North Sprigg Street Cape Girardeau, Missouri 63701 or when handed to an officer of the Company. 14. The Contract Documents which comprise the entire agreement between the City and Company consist of the following: 14.1 This Contract. 14.2 Equal Opportunity Certification. 14.3 ADA Certification. 14.4 Instructions to Bidders for Subsidized Transportation Coupon Services. 14.5 Specifications for Providing Subsidized Transportation Coupon Services. 14.6 Bid Form - Subsidized Transportation. 14.7 Projected Budget. 14.8 Certificate of Insurance. 14.9 Noncollusion Affidavit. 14.10 Certificate of Compliance with the FTA Drug and Alcohol Regulations 49 CFR, Part 653 and Part 654, 3. including written policy statement effective 1-1- 96. 14.11 Lease Agreement for a wheelchair equipped van. 14.12 Certification of Restrictions on Lobbying. There are no Contract Documents other than those listed above in 14. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first above written. ATTEST: Gayle L. Conrad Deputy City Clerk ATTEST: [Typed Name of Signer] CITY OF CAPE GIRARDEAU, MISSOURI Michael G. Miller, City Manager KELLEY TRANSPORTATION CO. INC Terrence L. Kelley [Typed Name of Signer] 4. x r CITY OF CAPE GIRARDEAU PURCHASING AGENT P. 0. BOX 617 CAPE GIRARDEAU, MO. 63701 REQUEST FOR QUOTATION I 04/30/97 I THE ABOVE NUMBER MUST APPEAR ON ALL QUOTATIONS AND RELATED CORRESPONDENCE. THIS IS NOT AN ORDER DATE DELIVERY REQUIRED REPLY NOT LATER THAN REQUISITION NO, JOB NO. qp S :15 Pi 05/15/97 E N C E CPrta�LzD+All 1,n7 wj PLEASE QUOTE ON THIS FORM. YOUR BEST PRICE, TERMS, AND DELIVERY. ON THE KELLEY TRANSPORTATION' COMPANY ARTICLES DESCRIBED BELOW. VENDOR MUST FILL IN COLUMNS 1 THROUGH 7 TO P 0 BOX 33 RECEIVE CONSIDERATION. SIGN YOUR FIRM CAPE GIRARDEAU 1`40 63702-GO33 NAME AND OFFICIAL SIGNATURE AND MAIL COMPLETED FORM BACK TO BUYER. *WE WILL CONSIDER SUBSTITUTE OFFERS IF DIFFERENCES IN SPECIFICATIONS ARE EXPLAINED. e ''� M WE QUOTE YOU AS BELOW FOLD .��fi!t COMPANY NAME 0 BY (SIGNATURE) OFFICIAL TITLE DATE FOLD 1. TERMS 12. F. O. B. SHIPMENT V IA SHIPPING WEIGHT 5. DATE SHIPMENT CAN BE MADE PER BID SPECS 13. 14, ITEM QUANTITY DESCRIPTION 6. UNIT PRICE 7. AMOUNT Please quote prices for transportation service per attached specifications - Prices must be entered on the bid form provided in the Spec i .F i Cati crus 'HIS SPArP TD FYPI AIN nIFPP-IP III co erle l�nTinne nn SUBMIT SEPARATE LETTER. BUYER rtcy D. stun 573-334-7146 RETURN THIS QUOTATION TO PURCHASING AGENT AT ABOVE ADDRESS This Missouri, CONTRACT Agreement, made and entered into this 1997, by and between the City of Cap a Municipal Corporation, hereinafter called the , a corporation of the State hereinafter called the "Company"; WITNESSETH: day of e Girardeau, "City", and of Missouri, In consideration of the mutual covenants and terms contained herein, the parties agree as follows: 1. This agreement shall commence on July 1, 1997 and terminate on June 30, 1998. 2. The City will designate by issuance of an identification card those persons who are subsidized riders. The City will sell subsidized rider trip coupons to qualified riders. The taxi driver has the authority to examine the passenger's transportation identification card. 3. Company agrees to transport each subsidized rider from any location in the City one way upon presentation of a trip coupon with no other charge whatsoever. 4. By the 20th day of each month, Company shall submit to the City all trip coupons and all supplemental coupons collected during the previous month. The City will redeem all trip coupons at the rate of $ for all trips within the City of Cape Girardeau not including the Municipal Airport, and at the rate of $ for all trips to the Cape Girardeau Municipal Airport. City will pay such amounts to Company by the 10th of each month for all coupons redeemed by the 20th of the preceding month. For all trips to the Cape Girardeau Municipal Airport, the Contractor shall provide the City with the name and address of the person or persons transported to the Airport under the taxi coupon program. 5. Company agrees to operate taxicab services for the subsidized rider on a demand -responsive basis, twenty-four (24) hours per day, seven (7) days per week, and to maintain a sufficient number of taxicabs on duty at all times to accommodate both peak and off-peak demand. Company also agrees that each taxicab operator shall have a valid Missouri Chauffeurs License and City Taxicab Driver License present in the cab with the operator at all times during operation of the cab. Each operator shall also conspicuously display his City Taxicab Drivers License and photograph inside the passenger compartment of the cab that he or she is operating. Each operator shall be fingerprinted and photographed prior to obtaining a City Taxicab Drivers License from the Cape Girardeau Police Department. Each operator shall be clean, neat, and courteous, and shall assist all passengers who require help into and out of the taxicabs, and carry.any packages or groceries for said subsidized riders. The Company shall make special efforts to provide transportation for handicapped persons, including semi -ambulatory and wheel -chair users. Specifically, the Contractor will provide sufficient wheel chair ramp or lift equipped van(s) or mini-van(s), including one (1) Federally Funded wheelchair equipped van per lease agreement with the City of Cape Girardeau for the provision of transportation services to the wheel -chair bound equal to other program clients provided for in this contract. The van and ramp or lift utilized shall conform to those requirements specified in the American Disabilities Act. All complaints on the taxicab service received by the City shall first be referred to the owner/operator of the Company; and, if not satisfactorily resolved at this level, shall be reviewed by the City Manager or his designee. 6. Company shall submit records of the number of subsidized riders at the end of each week to the City. 7. Company agrees to comply with all applicable Federal, State and City laws and regulations governing the operation of its business, including the Federal Transit Administration (FTA) of the U.S. Department of Transportation Drug and Alcohol Regulations of 49 CFR, Part 653 and 654. 8. Company agrees to maintain its cabs and equipment in safe and good operating condition at all times. 9. Company agrees to indemnify and save harmless the City, its officers, employees, agents, servants and assigns from any and all liability, demands, suits or causes of action which arise out of or result from the Company's operation herein. Company further agrees to'K provide Liability Insurance in the minimum amounts of , er 5o 151� �d0 uv person and per occurrence for bodily injury and for property damage, and automobile liability insurance in the same amounts Workmen's Compensation Insurance to protect the -contractor against all claims under the Workmen's Compensation Law of the State of Missouri, and Employer's Liability Insurance in an amount of not less than $25,000.00 per person to protect the contractor against any claims which for any reason does not fall under the provisions of the Workmen's Compensation Law. Company will provide the City with Certificates of Insurance for the insurance coverage required herein. 10. The Company shall comply with all laws, ordinances and executive orders relating to nondiscrimination, and shall not discriminate against any employee or applicant for employment because of race, creed, color, national origin, or sex, and shall not deny the services to be rendered under this agreement to any person because of race, creed, color, national origin, sex or handicap. 11. Company shall not assign or transfer all or any portion of this Agreement without prior written consent of the City. 12. City shall have the right to terminate this Agreement in the event the Company fails to comply with any of the provisions of this Agreement or by act or omission that violates any term or condition hereof, becomes insolvent, unable or unwilling to pay its debts, or is adjudged a bankrupt, or attempts to evade any of the terms of this Agreement or practices any fraud or deceit on the City or its citizens. The City may exercise its right of termination by serving notice of such intention to terminate at least seven (7) days in advance of the effective date of the termination. 13. Whenever under the terms of this agreement either party shall be permitted or required to give notice to other, such notice shall be in writing and if to be served on the City, it shall be deemed served when deposited in the United States mail certified, and addressed to: City Manager City Hall 401 Independence P. O. Box 617 Cape Girardeau, MO 63702 or when handed to the City Manager at City Hall., and if to be served upon the Company, then it shall be deemed served when deposited in the United States Mail certified, and addressed to: Kelley Transportation Co. Inc 41 N. Sprigg Street Ca e Girardeau, MO 6370 or when handed to an officer of the Company. 14. The Contract Documents which comprise the entire agreement between the City and Company consist of the following: 14.1 This Contract. 14.2 Equal Opportunity Certification. 14.3 ADA Certification. 14.4 Instructions to Bidders for Subsidized Transportation Coupon Services. 14.5 Specifications for Providing Subsidized Transportation Coupon Services, 14.6 Bid Form - Subsidized Transportation. 14.7 Projected Budget. 14.8 Certificate of Insurance. 14.9 Noncollusion Affidavit. 14.10 Certificate of Compliance with the FTA Drug and Alcohol Regulations 49 CFR, Part 653 and Part 654, including written policy statement. 14.11 Lease Agreement for a wheelchair equipped van. 14.12 Certification of Restrictions on Lobbying. in 14There are no Contract Documents other than those listed above . IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first above written. CITY OF CAPE GIRARDEAU, MISSOURI ATTEST: Gayle L. Conrad Deputy City Clerk ATTEST: [Typed Name of Signer) Michael G. Miller, City Manager Terrence L. Kelley [Typed Name of Signer) equipped van per lease agreement with the City of Cape Girardeau for the provision of transportation services to the wheel -chair bound equal to other program clients provided for in this contract. The van and ramp or lift utilized shall conform to those requirements specified in the American Disabilities Act. All complaints on the taxicab service received by the City shall first be referred to the owner/operator of the Company; and, if not satisfactorily resolved at this level, shall be reviewed by the City Manager or his designee. 6. Company shall submit records of the number of subsidized riders at the end of each week to the City. 7. Company agrees to comply with all applicable Federal,.State and City laws and regulations governing the operation of its business, including the Federal Transit Administration (FTA) of the U.S. Department of Transportation Drug and Alcohol Regulations of 49 CFR, Part 653 and 654. 8. Company agrees to maintain its cabs and equipment in safe and good operating condition at all times_ 9. Company agrees to indemnify and save harmless the City, its officers, employees, agents, servants and assigns from any and all _ liability, demands, suits or causes of action which arise out of or y/ ` result from the Company's operation herein. Company further agrees to provide Liability Insurance in the minimum amounts of person and per occurrence for bodily injury and for property damage, and automobile liability insurance in the same amounts. Workmen's Compensation Insurance to protect the contractor against all claims under the Workmen's Compensation Law of the State of Missouri, and Employer's Liability Insurance in an amount of not less than $25,000.00 per person to protect the contractor against any claims which for any reason does not fall under the provisions of the Workmen's Compensation Law. Company will provide the City with Certificates of Insurance for the insurance coverage required herein. 10. The Company shall comply with all laws, ordinances and executive orders relating to nondiscrimination, and shall not discriminate against any employee or applicant for employment because of race, creed, color, national origin, or sex, and shall not deny the services to be rendered under this agreement to any person because of race, creed, color, national origin, sex or handicap. 11. Company shall not assign or transfer all or any portion of this Agreement without prior written consent of the City. 12. City shall have the right to terminate this Agreement in the event the Company fails to comply with any of the provisions of this Agreement or by act or omission that violates any term or condition hereof, becomes insolvent, unable or unwilling to pay its debts, or is adjudged a bankrupt, or attempts to evade any of the terms of this Agreement or practices any fraud or deceit on the City or its citizens. The City may exercise its right of termination by serving notice of such intention to terminate at least seven (7) days in advance of the effective date of the termination. 13. Whenever under the terms of this agreement either party shall. be permitted or required to give notice to other, such notice shall be in writing and if to be served on the City, it shall be deemed served when deposited in the United States mail certified, and addressed to: City Manager City Hall 401 Independence P. O. Box 617 Cape Girardeau, MO 63702 or when handed to the City Manager at City Hall, and if to be served upon the Company, then it shall be deemed served when deposited in the United States Mail certified, and addressed to: Kelley Transportation Co. Inc 41 N. SpricG Street Cape Girardeau, MO G37 or when handed to an officer of the Company. 14. The Contract Documents which comprise the entire agreement between the City and Company consist of the following: 14.1 This Contract. 14.2 Equal Opportunity Certification. 14.3 ADA Certification. 14.4 Instructions to Bidders for Subsidized Transportation Coupon Services. 14.5 Specifications for Providing Subsidized Transportation Coupon Services. 1.4.6 Bid Form - Subsidized Transportation. 14.7 Projected Budget. 14.8 Certificate of Insurance. 14.9 Noncollusion Affidavit. 14.10 Certificate of Compliance with the FTA Drug and Alcohol Regulations 49 CFR, Part 653 and Part 654, including written policy statement. 14.11 Lease Agreement for a wheelchair equipped van. 14.12 Certification of Restrictions on Lobbying. There are no Contract Documents other than those listed above in 14. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first above written. ATTEST: Gayle L. Conrad Deputy City Clerk ATTEST: [Typed Name of Signer] CITY OF CAPE GIRARDEAU, MISSOURI Michael G. Miller, City Manager iurrence L. Kelley [Typed Name of Signer] EQUAL OPPORTUNITY CERTIFICATION Certification with regard to the Performance of Previous Contracts or Subcontracts subject to the Equal Opportunity Clause and the filing of Required Reports. The Bidder Kelley Transportation Co. Inc. proposed subcontractor hereby certifies that he or she has X has not , participated in a previous contract or subcontract subject to the equal opportunity clause, as required by Executive Orders 109251 11114, or 11246, and that he or she has X , has not , filed with the Joint Reporting Committee, the Director of the Office Federal Contract Compliance, a Federal Government contracting or administering agency, or the former President's Committee on Equal Employment Opportunity, all reports due under the applicable filing requirements. Date Kelley Transportation Co. Inc. Company By Title president NOTE: The above certification is required by the Equal Employment Opportunity Regulations of the Secretary of Labor. 41 CFR 60-1.7 (b) (1), and must be submitted by bidders and proposed subcontractors only in connection with contracts and subcontracts which are subject to the equal opportunity clause. Contracts and subcontracts which are exempt from the equal opportunity clause are set forth in 41 CFR 60-1.5. (Generally only contracts or subcontracts of $10,000 or under are exempt). Currently, standard Form 100 (EEO -1) is the only report by the Executive Orders of their implementing regulations. CITY OF CAPE GIRARDEAU SPECIFICATIONS FOR PROVIDING SUBSIDIZED TRANSPORTATION COUPON SERVICES 1. The purpose of these general conditions is to specify the requirements for providing a subsidized transportation coupon program for the general public within the City of Cape Girardeau, Missouri. 2. The City of Cape Girardeau, Missouri proposes to carry out a public transportation program inside the city limits, including the Municipal Airport, whereby the City of Cape Girardeau will establish an outlet where program participants will be able to purchase trip coupons. The City of Cape Girardeau will subsidize no more than a specified amount of trip coupons during the project year. This amount will be determined after notification of final grant award. It serves as no guarantee to the successful bidder on level of ridership or revenue. The City of Cape Girardeau will only pay for those coupons redeemed for taxi rides. Outstanding coupons will not be redeemable thirty (30) days after the close of the project year. 3. The City of Cape Girardeau, Missouri will maintain a list of coupons purchased, including coupon numbers, name of the purchaser, address of the purchaser, and the amount paid. 4. A trip coupon will entitle the holder to one one-way trip which must originate and terminate within the city limits of Cape Girardeau. More than one destination will constitute a separate trip for each destination reached. 5. At the time the trip is taken, the holder of the coupon will surrender the coupon to the driver. The contractor will surrender coupons collected from passengers to the City of Cape Girardeau for reimbursement at the contract unit price per coupon. One contract unit price shall be for trips in the City that do not include the Municipal Airport and another contract unit price shall be for trips to the Cape Girardeau Municipal Airport. For all trips to the Cape Girardeau Municipal Airport, the Contractor shall provide the City with the name and address of the person or persons transported to the Airport under the taxi coupon program. 6. Coupons may not be used for waiting time, tips, assistance with merchandise, or for deliveries of merchandise. 7. The contractor will be required to furnish all labor, vehicles, (except for one (1) handicap equipped van to be provided by the City of Cape Girardeau with Federal Funding), equipment, insurance, supervision, and all other items incidental thereto, and all work necessary to provide the. required transportation services. ADA CERTIFICATION Certification of Equivalent Service Kelley Transportotion, Co. Inc certifies that its demand responsive service offered to individuals with disabilities, including individuals who use wheelchairs, is equivalent to the level and quality of service offered to individuals without disabilities. Such service, when viewed in its entirety, is provided in the most integrated setting feasible and is equivalent with respect to: 1. Response time, 2. Fares, 3. Geographic service areas, 4. Hours and days of service, 5. Restrictions on trip purpose, 6. Availability of information and reservation capability, and, 7. Constraints on capacity or service availability. In accordance with 49 CFR 37.27, public entities operating demand responsive systems for the general public which receive financial assistance under Chapter 53 of Title 49, United States Code must file this certification with the appropriate state program office before procuring any inaccessible vehicle. Such public entities not receiving any Federal Transit Administration (FTA) funds shall also file the certification with the appropriate state program office. Such public entities receiving FTA funds under Chapter 53 of Title 49, United States Code must file the certification with the appropriate FTA regional office. This certification is valid for no longer than one year from its date of filing. Terrence L. Kelley [Date] 8. The contractor will at all times observe and comply with all federal and state laws, local laws, ordinances, orders and regulations. 9. The Contractor will indemnify and save harmless the City, its officers, employees, agents, servants and assigns from any and all liability, demands, suits or causes of action which arise out of or result from the Company's operation herein. Company further / f agrees to provide Public Liability Insurance. the / -in minimum amounts of -144 -908�a per per _-1--0-00-,-0Qt3-S `_ lG�; G .;J�/, lX l per occurrence for bodily injury and �50Q,,O&,_.00 for property damage, Automobile Liability Insurance in th-6 same amounts, Workmen's Compensation Insurance to protect the Contractor against all claims under the Workmen's Compensation Law of the State of Missouri, and Employer's Liability Insurance in an amount of not less than $25,000.00 per person to protect the Contractor against any claims which for any reason does not fall under the provisions of the Workmen's Compensation Law. Contractor will provide the City with Certificates of Insurance for the insurance coverage required herein. 10. The Contractor will obtain and pay for all necessary permits and licenses required to carry out the work under this contract and will be a licensed taxi operator in accordance with Chapter 15 of the Code of Ordinances of the City of Cape Girardeau, Missouri. 11. All drivers shall have a valid Missouri. Chauffeur's License. 12. The Contractor will be required to operate 24 hours a day, seven days a week. 13. The Contractor agrees to accept the coupons for value of the contract unit price per one way trip. 14. Drivers shall be clean, neat and courteous, and shall assist all passengers who require help into and out of taxicabs. 15. The Contractor shall submit subsidized ridership and cost data at the end of each month to the City of Cape Girardeau, Missouri. 16. The Contractor must be qualified by experience, have adequate financing and equipment to perform the work called for by the contract. 17. The Contractor will be required to make special efforts to provide transportation for handicapped persons, including semi -ambulatory and wheel -chair users. Specifically, the Contractor will provide sufficient wheel chair ramp or lift equipped van(s) or mini-van(s) for the provision of transportation services to the wheelchair bound equal to other program clients provided for in this contract. Plus a separate lease agreement with the City of Cape Girardeau for one (1) wheelchair equipped van, to be used exclusively for this Chapter 5311 Program. The van and ramp or lift utilized shall conform to those requirements specified in the American Disability Act. As part of this bid, the Contractor will complete attached ADA certification. 18. If the Contractor fails to begin work within the time specified, persistently disregards laws, ordinances or regulations, or repeatedly fails to provide adequate service, or discontinues service without authorization by the City of Cape Girardeau, Missouri, or becomes insolvent or declares bankruptcy, or commits any act of bankruptcy or insolvency, such actions or omissions shall be considered a breach of contract, in which event the City of Cape Girardeau, shall give the Contractor notice, and if the Contractor does not remedy the breach within ten days, the City of Cape Girardeau, shall have authority to take over the work by any method required for the completion of the contract in an acceptable manner. In the event it should become necessary for the City of Cape Girardeau to take over the services provided for in the contract, the Contractor will be liable for all costs and expenses incurred by the City of Cape Girardeau providing such services over and above those which would have been incurred under the contract. 19. From July 1, 1997, forward, the Contractor shall comply with all terms of the Federal Transit Administration (FTA) of the U. S. Department of Transportation Drug and Alcohol Regulations of 49 CFR, Part 653 and Part 654. As part of this bid, the Contractor will include a written policy outlining compliance with the Drug and Alcohol Regulations and complete the attached Certification of Compliance For FTA Recipients. Drug and alcohol testing summary results will be submitted to the City on June 30, 1998. 20. The Contractor shall comply with all laws, ordinances and executive orders relating to nondiscrimination, and shall not discriminate against any employee or applicant for employment because of race, creed, color, national origin, or sex, and shall not deny the services to be rendered under this agreement to any person because of race, creed, color, national origin, sex or handicap. As part of this bid, Contractor will complete attached equal opportunity certification. 21. Contractor will complete and submit attached projected budget for contract year. 22. The City of Cape Girardeau anticipates that the project will begin on or about July 1, 1997 and conclude on June 30, 1998. 23. The proposed contract is attached hereto by reference. CITY OF CAPE GIRARDEAU, MISSOURI INSTRUCTIONS TO BIDDERS For Subsidized Transportation Coupon Services 1. Each bid shall be legibly written or printed in ink, on the bid form. No alterations in bids, or in the printed forms therefore, by erasures, interpolations, or otherwise will be acceptable unless each such alteration is signed or initialed by the bidder; if initialed, the City of Cape Girardeau may require the bidder to identify any alteration so initialed. No alteration in any bid, or in the bid form on which it is submitted shall be made by the person after the bid has been submitted by the bidder. Any and all addenda to the contract Documents on which a bid is based, properly signed by the bidder, shall accompany the bid when submitted. Each bid submitted shall be enclosed in a sealed envelope, addressed to the City of Cape Girardeau, P. O. Box 617, Cape Girardeau, MO 63702, identified on the outside with the bid number and the words Transportation Program. 2. Each bidder shall complete all forms enclosed with the bid, furnish all information required and sign where signature is indicated. 3. Each bidder shall carefully examine the Specifications, and other Contract Documents, and fully inform himself of all conditions affecting the service or cost thereof, and shall be presumed to have done so and his bid shall be based upon his conclusions from such examination. Each bidder shall inform himself concerning all Federal, State, and local laws, ordinances and regulations which may in any manner affect his proposed operations of transportation services. Should a bidder find discrepancies in, or omissions from, the Specifications or other Contract Documents, he should notify the City of cape Girardeau and obtain clarification or interpretation prior to submitting any bid. Any interpretation of the proposed Contract Documents will be made only by addendum duly issued and a copy of such addendum will be mailed or delivered to each person obtaining a set of such documents from the City of Cape Girardeau. The City of Cape Girardeau will not be responsible for any other explanation or interpretation of the proposed contract documents. 4. No bidder may submit more than one bid. Two bids under different names will not be received from firm or association. 5. No bidder may withdraw his bid for a period of thirty (30) days after the date and hour set for the opening herewith. A bidder may withdraw his proposal at any time prior to the expiration of the period during which bids may be submitted, by written request of the same persons who signed the bid. 6. The City of Cape Girardeau reserves the right to accept the bid, which in its judgment, is the lowest and best bid; to reject any or all bids; and to waive irregularities or informalities in any bid submitted. Bids received after the specified time of closing will be returned unopened. 7. Attention of bidders is particularly called to the requirement for ensuring that employees and applicants for employment are not discriminated against because of their race, color, religion, sex, or national origin. BID FORM - SUBSIDIZED TRANSPORTATION Proposal of: Kelley Transportation Co. "nc. (Company Name) 41 N. Sprigg Street (Address) Cape Girardeau, ( 573) -,34-q.56E (Telephone Number) organized and existing under the laws of the State of doing business as Kelley Transportation Co. Inc. (corporation, partnership or sole proprietorship). (Missouri To the City of Cape Girardeau, Missouri, hereinafter called "C.ty11. In accordance with your Specifications For Providing Subsidized Transportation Coupon Service, we hereby propose to furnish all of the labor, equipment and materials necessary to provide taxi coupon services, for the City of Cape Girardeau, Missouri, in strict compliance with the provisions contained in the document entitled "Specifications For Providing Subsidized Transportation Coupon Service", Dated , 1997, within the time set forth therein and at the price stated herein. The following attachments, lists, or exhibits are made a part of. this Bid. TOTAL BID: 1. Cost to City per Trip Coupon not including trips to the airport: 2. Cost to City per Trip Coupon for trips to the Cape Girardeau Municipal Airport: Submitte WA =1 3.25/each $ 9.00/each ('If Corporation, the Pr sident and Secretary should both sign) (If Partnership, all Ge eral Partners should sign) [SEAL] ATTACH DETAILED ITEMIZED BID SHEETS Submit Bids to: Finance Department Purchasing Office 401 Independence P. O. Box 617 Cape Girardeau, Missouri 63701 BID OPENING TO BE HELD IN THE PURCHASING CONFERENCE ROOM ON PROJECTED BUDGET Vehicle 1 Vehicle 2 Vehicle 3 4/DODGE VAN - ' 87 , ' 89 , ' 9:3 , 1 S5 1. Make and Year 1/FORD LTD - 186 4/FORD AEROSTAR VANS - 1 8 87 ,_T90 , 2. Expected Annual Mileage 1/FORD F250 VAN - 188 1/MERCURY MARQUIS - 185 3. Vehicle Miles Per Gallon2/CHEVY VAN - 186, 192 4. Annual Maintenance Cost 5. Annual Miscellaneous List Miscellaneous Items. 1. Annual insurance costs $42,000.00 2. Expected number of one-way passenger trips 331000 3. Annual personnel costs 4. Other costs (list) 5. Fare Schedule 6. Do you anticipate purchasing any vehicles during the next fiscal year? 7. Indicate source of information or method of estimation. 8. Include hours service is to be offered. 24 hours / 7 days a week PRODUCER CAPITAL INSURANCE & ASSOCIATES P.O. BOX 1779 107 SOUTH QROADVIEW CAPE GIRARDEAU MO 63702-1779 INSURED KELLEY TRANSPORTATION CO 41 N SPRIGG CAPE GIRARDEAU MO 63701 :...DA.:.:.. ;.D:..... 05101197 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. COMPANIES AFFORDING COVERAGE COMPANY A SHELTER MUTUAL COMPANY B COMPANY C COMPANY D THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, CO LTA TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE (MM/DD"DATE POLICY EXPIRATION (MM/DD/YY) LIMITS 1$ GENERAL LIABILITY EXCESS LIABILITY UMBRELLA FORM OTHER THAN UMBRELLA FORM GENERAL AGGREGATE $ $ AGGREGATE $ 1 _ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY RIETOR/ INCL �PARTNER& ' XECUTIVEARE: EXCL COMMERCIAL GENERAL LIABILITY EL EACH ACCIDENT $ PRODUCTS - COMP/OP AGG $ EL DISEASE - EA EMPLOYEE $ CLAIMS MADE 1:1 OCCUR PERSONAL & ADV INJURY $ EACH OCCURRENCE — $ OWNER'S & CONTRACTOR'S PROT FIRE DAMAGE (Any one fire) $ MED EXP (Any one person) $ A AUTOMOBILE LIABILITY BA2412770006 12/03/96 12/03/97 COMBINED SINGLE LIMIT $ 100,000 ANY AUTO BODILY INJURY$ (Per person) 50, 000 ALL OWNED AUTOS X SCHEDULED AUTOS BODILY INJURY (Per accident) $ 100,000 HIRED AUTOS NON -OWNED AUTOS PROPERTY DAMAGE $ 50,000 GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ I ANY AUTO OTHER THAN AUTO ONLY: DESCRIPTION OF OPERATIONSA_OCATIONSNEHICLES/SPECIAL ITEMS SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE CITY OP CAPE GIRARDEAU EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL FINANCE DEPARTMENT 10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, 401 INDEPENDENCE BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY CAPE GIRARDEAU MO 63701 OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE PA UL STEIIR 1$ EXCESS LIABILITY UMBRELLA FORM OTHER THAN UMBRELLA FORM EACH OCCURRENCE $ AGGREGATE $ 1 _ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY RIETOR/ INCL �PARTNER& ' XECUTIVEARE: EXCL WC STATU- OTH- gFR EL EACH ACCIDENT $ EL DISEASE - POLICY LIMIT _ $ EL DISEASE - EA EMPLOYEE $ DESCRIPTION OF OPERATIONSA_OCATIONSNEHICLES/SPECIAL ITEMS SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE CITY OP CAPE GIRARDEAU EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL FINANCE DEPARTMENT 10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, 401 INDEPENDENCE BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY CAPE GIRARDEAU MO 63701 OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE PA UL STEIIR NONCOLLUSION AFFIDAVIT STATE OF MISSOURI ) ss. COUNTY OF CAPE GIRARDEAU ) Terrence L. Kelley Being first duly sworn, deposes and says that: 1. He is OVINE9F [owner -manager] of Kelley Trcncportcticn Co, Inc, the bidder that has submitted the attached bid. 2. He is fully informed respecting the preparation and contents of the attached bid and of all pertinent circumstances respecting such bid. 3. Such bid is genuine and is not a collusive or sham bid. 4. Neither the said Bidder nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly, with any other bidder, firm or person to submit a collusive or sham bid in connection with the,contract for which the attached bid has been submitted or to refrain from bidding in connection with such contract or person to fix the price or prices in the attached bid or any other bidder or to fix any overhead, profit or cost element of the bid price of the other bidder, or to secure collusion, conspiracy, connivance or unlawful agreement any advantage against the Owner or any person interested in the proposed contract. 5. The price or prices quoted in the attached bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement of the party of the Bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant. Sign Titl CERTIFICATION OF COMPLIANCE FOR FTA RECIPIENTS (certifying compliance with 49 CFR part 653 and part 654) Date Missouri Highway and Transportation Department P.O. Box 270 Jefferson Cit Missour' 6 I, President (Name) (Title) certify that as required, for (Name of Recipient) (Name of Recipient) and its contractors, , has established and implemented an anti-drug and alcohol misuse prevention program(s) in accordance with the terms of 49 CFR part 653 and part 654. I further certify that the employee training conducted under this part meets the.requirements of 49 CFR part 653 and 654. Sincerely, (Name) (Title) LEASE AGREEMENT This agreement is made and entered into this day of , 19 between the CITY OF CAPE GIRARDEAU, MISSOURI, hereinafter referred to as "Lessor, and Kelley Transportation Co., Inc., hereinafter referred to as Lessee. Lessor hereby leases the vehicle identified below to Lessee subject to the terms and conditions as set forth herein to provide specialized transportation exclusively for the taxi coupon customers. 1. The term of this Lease shall be for one (1) year commencing on July 1, 1997, and ending on June 30, 1998. 2. Lessee agrees to pay Lessor the sum of One Dollar ($1.00). 3. The vehicle will be used, maintained and repaired by the Lessee in accordance with the existing rules and regulations of the Lessee. 4. During the Lease, any lettering on the exterior of the vehicle shall be done only upon mutual agreement of Lessor and Lessee. 5. Normal operating costs, vehicle maintenance and upkeep will be the responsibility of the Lessee. 6. Vehicle shall be returned to the Lessor at the termination of the Lease in the same condition as received except for normal usage. 7. Lessee will provide insurance coverage on the vehicle with limits as follows: $1,000,000.00 - Bodily Injury and Property Damage Single Limit Liability Coverage. Lessee will furnish Lessor an insurance certificate showing the City of Cape Girardeau, Missouri, as additional insured. 8. Lessor grants Lessee the right to install on the vehicle any safety equipment required under the rules and regulations of the Lessee. Such safety equipment shall remain the property of the Lessee. Lessor shall have the option to purchase said safety equipment upon termination of the Lease. 9. Lessee will not be responsible for any preexisting mechanical condition of the vehicle as mutually determined by inspection at the Lease inception and agreed upon in writing as attached hereto. 10. Lessee will not be held responsible for any depreciation during the Lease period. 11. Lessor is responsible for licensing the vehicle, the cost of which will be reimbursed by Lessee. 12. Termination or cancellation of this Lease during the term of the Lease as stated herein is possible only by mutual consent of the Lessor and Lessee except as follows: a. Lessee will have the option to cancel this Lease upon thirty (30) days written notice should lessee become financially unable to provide funds for the operation of the vehicle. b. Lessor will have the option to cancel this Lease upon thirty (30) days written notice should the Lessee fail to provide transportation in accordance with this agreement. Failure of the Lessee to provide transportation as outlined herein, due to any mechanical failure of the vehicle or the vehicle being out of service for repair will not constitute cause for termination. 13. The Lessee shall sign all ADA Certification that they meet all requirements of the American With Disabilities Act, including level and quality of service equivalent to the services offered to individuals without disabilities. 14. This agreement contains the entire understanding of the parties hereto with respect to all matters and things herein mentioned and referred to. VEHICLE IDENTIFICATION: VIN: 2B7KB31Z7SK570564 MAKE/MODEL: 1995 Dodge CITY OF CAPE GIRARDEAU, MISSOURI Michael G. Miller, City Manager ATTEST: Gayle L. Conrad Deputy City Clerk CERTIFICATION OF R S - IONS ON LOBBYING c rtify on behalf of ' Transportation Co. inc. hereby (1) No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any persons for influencing or attempting to influence an officer or employee of Congress, or an employee of a Member of congress in connection with the awarding of any Federal contract, the making of any Federal grant, the agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence any officer or employee of any agency, a Member of Congress, or an officer in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit standard Form LLL, "Disclosure Form to Report Lobbying", in accordance with its instructions. (3) The undersigned shall require that language of this certification be included in the award documents for all subawards at all tiers, (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that, all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance is placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Executed this day of 19