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Home My WebLink About1970-1971.AuditReport.Library � � � � � � CAPE GIRARDEAU PUBLIC LIBRARY CAPE GIRARDEAU, MISSOURI � � � � � � � � AUDITORS' REPORT � JUNE 30, 1971 � � � � � � � � � � � TABLE OF CONTENTS � Pa e _ � � Auditors' Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 � Schedule of Receipts, Disbursements and Fund Balances: Library Operating Fund . . . . . . . . . . . . . . . . . . . . . . . . 3 � Library Building Fund . . . . . . . . . . . . . . . . . . . . . . . . 4 � State Aid Fund . . . . . . � . . . . . . . . . . . . . . . . . . . . . S Scholarship Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 � Petty Cash Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 � � � � � � � � i� -�+ -- _ — _ _,_ � _._ ____ ��._i____ __ _ _ _--_ _- —_ _.__-.- _ _r -� t --_ _ _e _ ._________ _. - ---- _ __�_ .----___ __ ---- _� _._... _ - _..__.._ __ __._ _.- � i � :� HOCHE AND BARKLAGE il CERTIFIED PUBLIC ACCOLJNTANTS � ? 1221 BROADWAY �� CAPE GIRARDEAU, M�85DUR1 63701 � � �i �` November 24, 1971 !'; � 4` I � `( � � �i I� �i �� i To th� Board of Trus tees �� j;� Cape Girardeau Public Library i� ! Cape Girardeau, Missouri � �` �E �; �; ;' We have examined the books and records, maintained on a cash ', � ,, I! �; !! basis, of the Cape Girardeau Public Library for the year ended June 30, 1971. �� ;i i: �+ Our examinatfon was made in accordance with generally accepted auditing '? � ,� j; i`: standards, and accordingly included such tests of the accounting records ;I � ! ;E �� and such other auditing procedures as we considered necessary in the �� ' `i � '' circumstances. `{ �� i „ ;; �I , � ;; COMMENTS '+ �. �j ''' FUND BAT.ANCES: j � �, ' The Fund Balances maintained by the City of Cape Girardeau �� i� �; consist of the Library Operating Fund and the Library Building Fund. The �! � f� �� t' cash in checking accounts and certificates of deposit were reconciled and 'i � 'I � �' verified by confirmations received directly from the depositories. The �� i i j;. � ;i balances at June 30, 1971, in the two funds are composed of the following: i; �'� 1� ' Library Operating Fund: �j � �'� Certificates of deposit $ 26,000.00 ' (� Checking Account (1,599.29) j; �; $ 24,400.71 ��' � F�:��- � i I i Library Building Fund: �� ;i Certificates of deposit $ 141,500.00 �i � ;; Checking Accout�t 2,445.06 �I � $ 143,945.06 �� ' ;i � � � !� � � - � - '� � i I �_�__ -._- --__- ___- --_:- ----_- -- _ _.:- --- ---. ____ - ----_ -_--- _____ ._,--- _ ,- _.------ ----_.._-�____ � � The Library also has a State Aid Fund and a Scholarship Fund, which are maintained by the librarian. The balances in these funds were � reconciled and verified by confirmation from the depository. The balances � in these checking accounts at June 30, 1971, are as follows: State Aid Fund $ 1,406.25 � Scholarship Fund None The Petty Cash Fund is not maintained under the "imprest method"- � as it also doubles as a collection change fund. The Library fines, gifts � and memorials, card application fees and miscellaneous receipts are in- creases to this fund; petty cash disbursements and deposits to the Library � Operating Fund are decreases to this fund. � RECOMMENDATIONS � We recommend that the Library utilize an imprest petty cash fund and a separate collection fund. In this manner all receipts can be � deposited and all disbursements can be properly classified. � We would suggest that closer attention be paid to anticipated revenues and maturitieson investments so that the checking account � balances can be properly maintained. � 0 P I N I 0 N ! In our opinion, the accompanying statements of cash receipts, �� Idisbursements and fund balances present fairly the cash transactions of the Cape Girardeau Public Library for the year ended June 30, 1971. I ��`-C--cQa��--ee... ��---�a�� Certified Public Accounta t�f S � � - 2 - � � � CAPE GIRARDEAU PUBLIC LIBRARY CAPE GIRARDEAU, MISSOURI � SCHEDULE OF RECEIPTS, DISBURSEMENTS AND FUND BALANCES CITY OF CAPE GIRARDFAU, LIBRARY OPERATING FUND, YEAR ENDED JUNE 30, 1971 � � BALANCE IN FUND, JULY 1, 1970 $ 19,285.42 Plus adjustment (Footnote 1) 41.50 � ADJUSTED BALANCE, JULY 1, 1970 $ 19,326.92 RECEIPTS: � Locally assessed and public service corporation taxes $ 100,348.46 Transfers from petty cash fund , page 7 2,257.44 � Interest on investments 734.28 Total receipts 103,340.18 $ 122,667.10 � DISBURSEMENTS: Salaries and wages $ 62,811.34 � Books 16,734.87 F.I.C.A. taxes and insurance 3,140.56 Book processing 2,916.65 � Utilities 2,3b0.22 Repairs and maintenance 1,772.63 Various supplies 1,802.64 � Art prints, periodicals and newspapers 1,704.13 Records, films, microfilm, etc. 1,520.49 Equipment 1,172.34 � Telephone 828.69 Film contract 508.75 Car allowance and travel 906.69 � Freight and express 86.39 Total disbursements 98,266.39 � BALANCE IN FUND, JUNE 30, 1971 $ 24,400.71, � Footnote 1: Library receipts in the amount of $41.50 were erroneously included in General Revenue receipts of City of Cape Girardeau, in June of 1970. � I 1 - 3 - � � � 1 � � CAPE GIRARDEAU PUBLIC LIBRARY � CAPE GIRARDEAU, MISSOURI � SCHEDULE OF RECEIPTS, DISBURSEMENTS AND FUND BALANCES CITY OF CAPE GIRARDEAU, LIBRARY BUILDING FUND, YFAR ENDED JUNE 30, 1971 � � BAIANCE IN FUND, JULY 1, 1970 $ 118,319.61 REC EI PTS: � Locally assessed and public service corporation taxes $ 17,979.79 Interest on investments 7,645.66 � Total receipts 25,625.45 $ 143,945.06 � DISBURSEMENTS - BALANCE IN FUND, JUNE 30, 1971 $ 143,945.06 � � I - 4 - � � CAPE GIRARDEAU PUBL IC LIBRARY � CAPE GIRARDFAU, MISSOURI � SCHEDULE OF RECEIPTS, DISBURSEMENTS AND FUND BALANCES STATE AID FUND YEAR ENDED JUNE 30, 1971 � BAIA.NCE IN FUND, JULY 1, 1970: I In checking account $ 1,112.92 � Time certificate 3,000.00 � $ 4,112.92 RECEIPTS: ( State aid $ 2,565.71 Reimbursement of travel expenses (Footnote 1) 1 392.93 Interest �123.75 � Damaged film reimbursement 141.90 C.G.C.A. for retarded 45.00 Auto Club 20.00 ( Total receipts 4,289.29 $ 8,402.21 DISBURSEMENTS: Travel $ 1,394.50 D�S 56 5.50 I Gifts 91.65 Meetings 122.56 Books and printing 115.85 ',, Retirement plan 2,600.00 ' Card catalog 1,948.00 Damaged film 141.90 Postage 15.00 Xerox copies 1.00 Total disbursements 6,995.96 BALANCE IN FUND, JUNE 30, 1971, iN CHECKING ACCOUNT $ 1,406.25 Footnote 1: With permission from the Board, the Librarian has written checks for airline tickets and anticipated expenses for trustees and staff's travel expenses. They in turn reimburse the State Aid Fund when actual expenses are submitted for payment and received from the Tax Fund. - 5 - � � 1 ( 1 � I CAPE GIRARDEAU PUBLIC LIBRARY � CAPE GIRARDEAU, MISSOURI � SCHEDULE OF RECEIPTS, DISBURSEMENTS AND FUND BALANCES SCHOLARSHIP FLT1�ID YFAR ENDED JUNE 30, 1971 BALANCE IN FUND, JULY 1, 1970 $ _ RECEIPTS: Missouri State Library 2,500.00 $ 2,500.00 DISBURSEMENTS: Scholarship; Patricia Johnson, recipient 2,500.00 BALANCE IN FUND, JUNE 30, 1971 $ _ - 6 - � � � C � CAPE GIRARDFAU PUBLIC LIBRARY CAPE GIRARDEA,U, MISSOURI fSCHEDULE OF RECEIPTS, DISBURSEMENTS AND FUND BAI,ANCES PETTY CASH FUND YFAR ENDED JUNE 30, 1971 BAIANCE IN CASH DRAWER, JULY 1, 1970 $ 74.64 RECEIPTS: Fines $ 2,331.49 Gifts and memorials 233.24 Copies, microfilm and prints 183.45 Lost and damaged books and films 310.63 Postage and telephone reimbursement 69.32 Card applications and replacements 43.20 Total receipts 3,171.33 $ 3,2.45.97 DI SBURSEMENT S: Publications, prints, etc. $ 432.13 Postage 276.65 Miscellaneous supplies 86.35 f Coffee, cups, etc. �3.22 � Other miscellaneous expenditures 15.30 Transfers to Operating Fund, page 3 2,257.44 Total disbursements 3,141.09 BA,LANCE IN CASH DRAWER, JUNE 30, 1971 $ 104.88 � � - 7 - `