HomeMy WebLinkAbout1980-1981.Auditors'Report �
CITY OF CAPE GIRA�ZDEALT
L�,Y HA�-
OFFICE OF Th1E
P C1. BO;i S61
�.��T� ��ER�:���������oR REPORT N0. #� �.<.�� ������4����,� �� ���
DATE: DECEMBER 7, 1981
TO: GARY A. EIDE, CITY MANAGER
FROM: Jo�-rv M. GILBERT, CITY COLLECTOR
RFF: ACCOUNTANTS' MANAGEMENT LETTER — PAYROLL CUSTODIAL ACCOl�1T
IN RESPONSE TO Tt-� AUDITDRS' MANAGEMENT LETTER CONCERNING CUSTODIAL ACCOUNTS,
I WOULD LIKE FIRST TO GIVE A MORE COMPREI-ENSIVE DESCRIPTION OF THESE ACCOUNTS AND
THEIR FUNCTIONS.
IN ADDITION TO OUF2 REGULAR CHECKING ACCOUNTS, THE CITY OF CAPE GIRARDEAU
MAINTAINS TI-REE ADDITIONAL ACCOl�1TS AS FOLLOWS: i ) FEDERAL INCOME TAX,
2) EMPLOYEE INSURANCE AND 3) SAVINGS BOND.
FEDERAL INCOME TAX: THIS ACCOt.�VT, WHICH IS REQUIRED BY LAW, IS USED TO HOUSE
ALL FUNDS WHICH. ARE WITHHELD FROM CITY EMPLOYEES PAYCF�CKS FOR THE EMPLOYEES PART
OF PAYROLL TAXES. IN ADDITION, THE CITY'S PART OR EMPLOYEES PORTION IS ALSO
DEPOSITED IN70 THIS ACCOUNT. TWICE A MONTH OR THREE BANKING DAYS AFTER EACH
PAY PERIOC� /� CHECK IS DRAWN ON THIS ACCOUNT AND MADE PAYABLE TO THE FIRST NATIONAL
BANK, WHO ACTS AS Tf-E GOVERNMENTS' AGENT SINCE IT IS THE CITY'S DEPOSITORY.
I7 SHOULD BE NOTED THAT THE AMOUNTS DEPOSITED TO THIS ACCOUNT ARE EQUAL TO THE
PAYROLL RECORDS WHICH REFLECT THE AMOl,A�1T WITHHELD. TF� CITY'S PART IS EQUAL TO
THE EMPLOYEES' PART. IN OTHER WORDS, THE AMOUNT DEPOSITED EACH MONTH IS ALSO
THE AMOUNT P,n,ID TO THE 60VERNMENT ACCOMPANIED BY A GOVERNMENT REPORT. THIS ACCOUNT
ALWAYS ZEROS OUT EACH NIONTH. DUE TO TF-!IS FACT AND TF-� FACT THAT CANCELLED CHECKS
ARE AVAILABLE AS PROOF OF DEPOSIT AND PAYMENT, I I-iAVE PERMITTED THE PAYROLL CLERK
TQ RECONCILE THESE ACOCUNTS. I WOULD ALSO LIKE TO POINT OUT THAT EACH YEAR DURING
THE YEARLY AUDIT THAT THESE ACCOUNTS ARE AUDITED FOR THE YEAR BY THE CITY'S AUDITORS.
EFFECTIVE IMMEDIATELY, I WILL ASSIGN THE FUNCTION QF THE RECONCILLIATION OF
THESE ACCOUNTS TO ANOTHER INDIVIDUAL IN ADDITION TO TF� WRITIN6 OF Tf�SE CHECKS
FOR DEPOSIT AND PAYMENT TO YET ANOTHER PERSON.
"HOME OF MISSOURf STATE PLAG"
CIT�' OF CAPE GIRARDE��U
�;T� �A���
O�i fCE Or TFiE
r�.o. �or. sc�n
CII�Y CLEFI�; CqLLECTOR
c..��=� C.�i?Al2CEnu. n10 G;:-;r.:i
REPORT N0. #2
DATE: DECEMBER 7, 1981
TO: GARY A. EIDE, CITY MANAGER
FROM: JOHN M. GILBERT, CITY COLLECTOR
REF: GOVERNMENT GRANTS
IN RESPONSE TO THE MANAGEMENT LETTER CONCERNING GRANT DOCiJMENTATION, I WOULD
LIKE TO POINT OUT THAT THIS IS A Ft�1CTION OF THE CITY CLERK'S OFFICE. TI-� COLLECTOR'S
OFFICE HANDLES TME REIMBURSEMENT OF AND AUDIT CJF SAID REIMBURSED FUNDS. THE
INFORMAT IOrd SPOKFN OF BY Ti� AUD I TORS IN THE ESTABL I SI-1�1ENT OF F INANC I AL AUD I T F I LES
WOULD GREATLY BENEFIT US. A MORE ORGANIZED SYSTEM IS IN THE MAKING, AND IS BEING
PUT TOGETt-�R BY GAIL MCNEELY, SECRETARY TO THE CITY MANAGER, AND MYSELF, CITY COLLECTOR,
FOR ALL NEW INCOMING GRANTS. I WOULD LIKE TO POINT OUT THAT THIS IS A DUPLICATE SET
OF RECORDS WHICH WILL BE KEPT IN THE ��1ANAGER'S OFFICE. EACH GRANT FILE WILL HAVE IN
IT: 1 ) GFIANT APPLICATION, 2) GRANT APPROVAL, 3) LETTERS OF CORRESPONDENCE IN
ORDER OF OCCURANCE AND 4) ANY ADDITIONAL CORRESPONDING DATA. WITH THE COMPLETION
OF EACH GRANT PROJECT, THIS FILE WILL BE COME3INED WITH THE COLLECTORS AUDIT FILE TO
ESTABLISH A COMPLETE PROJECT FILE FOR FUTURE AUDIT AND REFERENCE USE.
IN ADDITION, WE PLAfV TO INCORPORATE THE ENGINEER'S OFFICE AS OVERSEER OF EACH
PROJECT. FUTURE MEETINGS WITH ALL Tt-REE DEPARTMENTS ARE BEING SET UP TO ESTABLISH
A BETTER SYSTEM FOR YOUR APPROVAL.
"HOME OF MISSOURi STATE fLAG"
CITY C)�' CAPF GIRARI3EAU
oFF �E oF T�-�� �r., �;�_�
p� �:oA ��.3
C'ITY CLERI��COL'�F[TOR
CAF-' �.iriFF?D�AU. :�0. �..-...
REPORT N0. #3
DATE: DECEMBER 7, 1981
TO: GARY A. EIDE, CITY MANAGER
FROM: JOF-N GILBERT, CITY COLLECTOR
REF: INVENTORY CONTROL - PUBLIC WORKS
THE ONLY RESPONSE THAT I CAN MAKE ON THIS SECTION, IS THAT AN INVENTORY CONTROL
PROGRAM HAS BEEN WRITTEN ON THE COMPUTER AND AWAITS YOUR IMPLEMENTATION. PLEASE
NOTE THAT THESE PROGRAMS REPRESENT THE MECHANCICAL TOOLS USED TO AID AN INVENTORY
CONTROL CLERK, WHICH THE CITY DOES NOT HAVE.
THIS WILL INSTITUTE A MAJOR UNDERTAKING AS WELL AS A FULL TIME JOB FOR SOME
INDIVIDUAL. IF ADE�UATE INVENTORY GDMTROL IS TO TAKE PLACE, IT IS MY RECOMMENDATION
THAT THIS JOB BE INCORPORATED WITH CENTRAL PURCHASING AND BE ESTABLISHED AS A
SEPARATE DEPARTMENT. THIS DEPARTMENT COULD BE RUN BY ONE INDIVIDUAL, IF SAID
INDIVIDUAL PQSSESES AN ACCOUNTING DEGREE.
I FEEL THAT THE MONETARY SAVINGS TO THE CITY THROUGH INVENTORY CONTROL AND
CENTRAL PURCHASING WOULD JUSTIFY THE ADDITONAL COST OF ESTABLISHING THIS DEPARTMENT.
"HOME Of MISSOURi STATE FLAG"
CI�'Y OF CAPE (1'zIRAIZDE�U
OFFICE OF� Tf-IE CIiY H.l�!_L
c.liV CI.ERt<�COLLcC70R 'O BOY. SGa
Ct�F'_ C=1Ka�tL`Eni.i. �/C .._ _.
REPORT N0. #4
DATE: DECEMBER 7, 1981
TO: GARY A. EIDE, CITY MANAGER
FROM: JOHN M. GILBERT, CITY COLLECTOR
REF: MOTOR FUEL CONTROL
MOTQR FUEL CONTROL IS AN INVENTORIABLE ITEM AND SHOULD BE INCORPORATED
IN THE RECOMMENDATIONS OF REPORT NO. #3, WITH ADDITIONAL COMPUTOR PROGRAMS
BEING WRITTEN TO AID IN ITS CONTROL AND ANALYSIS.
"HOME OF MISSOURf STATE FLAG"
GITY OF GAPE GIRARDEAU
o��Fice oF THE c�rv �-inu_
P.O_ 90Y. Sv�.
CITY (:LEFK�;;.OLLECTOR
REPORT N0. #5 ,�:,_ �.,�A,���„,� ,,,� �_.�_.
DATE: DECEMBER 7, 1981
TO: GARY A. EIDE, CITY MANAGER
FROM: JOt-N M. GILBERT. CITY COLLECTOR
REF: RECEIPT OF INVENTORY ITEMS - PARK AND RECREATION
IN KEEPING WITH TI� AUDITORS RECOMMENDATIONS, I WOULD ADD THAT ALL PACKING
SLIPS OR RECEIPTS OF GOODS BE FORWARDED TO CENTRAL PURCHASING AND CONTROL AS
MENTIONED IN REPORT NO. #3.
"HOME Of MISSOURi STATE FLAG"
CIT'Y OF CaAPE GIRA�DE�-�U
O�rICE OF T4iE �%�-CY HAL'�
P O. 90X SE,
::ITY :iERK COLLECTO!'�
CAi'�_ GifiAR��AL:�. '.�::` �, ._.,
REPORT N0. #6
DATE: DECEMBER 7, �9s�
TO: GARY A. EIDE, CITY MANAGER
FROM: JOHN M. GILBERT, CITY COLLECTOR
REF: DISTRIBUTION OF PAYROLL CI-ECKS
AT TF-E REQUEST OF THE CITY MANAGER, A PROGRAM WHEREBY TF� COLLECTOR'S OFFICE
ACTUALLY DISTRIBUTES PAYROLL CHECKS IS IN THE PLANNING STAGES. THIS DISTRIBUTION
OF PAYROLL CF-ECKS WILL TAKE PLACE ON A YEARLY BASIS BY COLLECTOR PERSONNEL, WITH
A CITY EMPLOYEE HAVING TO SIGN FOR HIS OR HER CHECK. THIS EMPLOYEE WILL BE CROSS
CHECKED WITH PAYROLL RECORDS. DIFFERENT DEPARTMENTS WILL BE AI�ITED AT DIFFERENT
TIMES WITH NO ADVANCED WARNING. WRITTEN REPORTS WITH DOCUMENTATIONS WILL BE
SUBMITTED TO THE CITY MANAGER AND PLACED �1 FILE WITH THE GITY CLERK.
"HOME OF MISSOURi STATE FLAG"
. �
����� �.��� & -�.�y���
CERTIFIED PUBLIC ACCOUNTANTS
2103 TMEM18 STREET
` -�,� �.��v��, ��ee��' 6�1'>'O�
ROBERT J.EARLCV,C.P.A. TELErMONE
JOMN R.JAN68EN.C.P.A. NO V eITIb e I� � � , I 98 I (21�4)994•2843
TERRV R.Y6GLEV.C.r.A.
GARV O.lTANLEY.C.P.A.
TERRV L.D6CK.C.P.A.
Honorable Mayor and City Council
City of Cape Girardeau, Missouri
Gentlemen:
As a part of our examination of the financial statements of the City of Cape
Girardeau for the year ended June 30, 1981 we reviewed and tested the City's
system of internal accounting control to the extent we considered necessary
to evaluate the system as required by generally accepted auditi�g standards.
Under these standards, the purpose of such evaluation is to establish a basis
for reliance thereon in determining the nature, timing, and extent of other
auditing procedures that are necessary for expressing an opinion on the
financial statements.
The objective of internal accounting control is to provide reasonable, but
not absolute, assurance as to the safeguarding of assets against loss from
unauthorized use or disposition, and the reliability of financial records for
preparing financial statements and maintaining accountability for assets. The
concept of reasonable assurance recognizes that the cost of a system of internal
accounting control should not exceed the benefits derived and also recognizes
that the evaluation of these factors necessarily requires estimates and judgments
by management.
There are inherent limitations that should be recognized in considering the
potential effectiveness of any system of internal accounting control . In the
performance of most control procedures, errors can result from misunderstanding
of instructions, mistakes of judgment , carelessness, or other personal factors.
Control procedures whose effectiveness depends upon segregation of duties can
be circumvented by collusion. Similarly, control procedures can be circumvented
intentionally by management with respect either to the execution and recording
of transactions or with respect to the estimates and judgments required in the
preparation of financial statements. Further, projection of any evaluation of
internal accounting control to future periods is subject to the risk that the
Procedures may become inadequate because of changes in conditions, and that
the degree of compliance with the procedures may deteriorate. Accordingly,
internal controls must be continually monitored by the City 's personnel to assure
that existing controls remain effective or that new controls are instifuted when
procedural changes occur.
. ' Page 2
Our study and evaluation of the City's internal accounting control system
was not designed for the purpose of expressing an opinion on internal accounting
control and it would not necessarily disclose all weaknesses in the system.
However, we believe the following comments and recommendations should be given
careful consideration.
Payroll Custodial Accounts
Custodial checking accounts are maintained for payroll withholdings, and act as
clearing accounts for items such as federal income tax, employee insurance and
savings bonds. The accounts are controlled and reconciled by the payroll clerk
in the collector's office. Internal control over the accounts could be improved
if the payroll clerk did not have access to the accounts, but convenience and
practical considerations dictate the present arrangement . As as alternative to
complete segregation of payroll duties and the handling of checking accounts, we
recommend that someone else with no payroll duties be given the responsibility
for monthly reconciliation of the custodial checking accounts. Bank statements
should be given to the reconciler unopened, and reconciliation should include an
examination of endorsements on cancelled checks.
Government 6rants — Documentation
Files are maintained for all correspondence on government grants, and for all
financial data pertaining to such grants. The files for financial data are well
organized and complete. AIl reimbursement claims are supported by vouchers and
related documentation, and summary sheets of expenditures and receipts are kept
on a current basis. However, the files for correspondence are not as well
organized. 6rant approvals, amendments and related correspondence are not always
easily located, and careful attention is not given to the proper filing of
documents. Our examination disclosed that a recent notice of approval had been
filed in an unrelated folder, and no one was aware the approval had been received.
We recommend that the responsibility for maintaining correspondence files be
assigned to one person (preferably in the office of the City Manager) , and that
the filing system be so designed that each grant has its own file and a checklist
to assure inclusion of all pertinent documentation.
Inventory Control — Public Works Department
The functions of purchasing, receiving, control and useage of inventory items
within the Public Works Department are performed primarily by the parts man. He
is permitted to order certain "stock" items without prior approval of the
department head. It should be noted, however, that he is prohibited from dealing
with new vendors or buying large items without prior approval , and he operates
under a system of "informal quotation" ( telephone quotes are obtained from several
vendors before stock items are ordered) . Upon receipt of inventoriable items, the
parts man notes their receipt on the supplier 's invoice or packing slip and
forwards the document to the department head. The parts man controls the inventory
in a secure area, and reports useage of parts on a vehicle maintenance report.
Perpetual inventory records are not maintained on items in stock. A periodic
physical inventory count is not conducted.
• Page 3
Sound internal control suggests that there should be some separation of duties
between those who receive and control stock and those who report its use.
Moreover, there should be some method of verifying the proper useage of stock.
While personnel limitations may make it economically undesireable to assign some
of the duties now performed by the parts man to another employee, a perpetual
inventory record system, verified at year-end by a physicat inventory, would not
be impracticable or prohibitively expensive. Under such a system, each
inventoriable item should be given a part number, and a physical count should be
conducted to ascertain the beginning quantity on hand. A card system or a
computer program could be devised to accumulate data for each part number. The
card or computer file should then be posted for purchases and withdrawals from
stock. The resulting ending balance can then be verified at the time of the
physical count.
The card or computer file should record every purchase, and should disclose date,
vendor, quantity purchased, and cost ( if desired) . It should identify useage by
date, quantity and vehicle number. The perpetual records would thus be auditable
by reference to suppliers' invoices and individual vehicle maintenance reports.
Motor Fuel Con#rol - Public Works/Sanitation Department
The fuel pumps used by Public Works and Sanitation vehicles are unlocked during
the day. Drivers fuel their own vehicles. Reports of fuel useage are not required.
Locking caps are not used on vehicle fuel tanks.
The absence of controls cited above gives rise to the potential for abuse of the
City's fuel . However, there is some support for the argument that abuse might not
be common. The fuel pumps are located in a highly public area at the side of the
public works building, and unauthorized use of the pumps would require a rather
brazen attitude on the part of the user. Most vehicles are occupied by more than
one person; therefore, the siphoning of fuel from the tanks would require collusion.
And many department vehicles use diesel fuel , unuseable by most passenger cars.
Control over fuel useage could be controlled in several ways. An attendant could
be assigned to the pump, thus assuring that only authorized vehicles are fueled
there. (The position would very likely be full-time, according to Mr. McDowelll .
Locking caps could be placed on all vehicle tanks to prevent siphoning. A master
key could be retained by the pump attendant ( the drivers would not have keysl .
Fuel useage reports could be required for all vehicles so that excessive use could
be detected and investigated. Electronic pumps, activated by cards and capable of
registering fuel useage by vehicle (or cardl could be installed. Pumps could be
locked during the day, and drivers could be required to check out a key for
refueling.
Unfortunately, each control entails some element of cost, either in dollars or in
time. The pump attendant or the electronic pumps would be expensive. Fuel useage
reports would create a good deal of paperwork, both in preparation and in analysis
of the reports. A system of checking out a key before refueling could result in
bottlenecks at the pump during hours of peak useage. Therefore, the implementation
of controls should be preceeded by a cost-to-benefit analysis.
• � Page 4
Receipt of Inventory Items — Park and Recreation Department
Formal receiving reports are not prepared upon receipt of resale merchandise and
inventory items. The packing slip is compared with the items received and any
discrepancies are noted. The department office is then verbally notified of the
receipt of goods so that payment vouchers can be prepared. To tighten control over
the receipt of such items, and to preclude the possibility of payment for items
which were not received, we recommend that the employee charged with responsibility
for receiving goods be required to sign the packing slip to signify its accuracy.
The packing slip should then be forwarded to the department office where it should
be matched with the appropriate invoice and purchase order.
Distribution of Payroll Checks
As a practical matter, payroll checks are given to foremen for further distribution
to their employees. We recommend that department heads directly supervise (or
observe) the distribution of checks on an unannounced basis at least once each year.
This is a common control , designed to detect bogus employees.
Vehicle Maintenance
AIl maintenance performed at the city garage is recorded on vehicle maintenance
reports. These individual reports are summarized on monthly computer printouts of
maintenance by department . The printouts are then made available to department
heads for their review and evaluation. However, with the exception of major
overhauls, the cost of vehicle maintenance and repair is not charged to the user
departments, but is absorbed by Public Works. This is interesting, inasmuch as
the department which absorbs the cost has the least control over it. It might be
worth considering the City's policy in this regard, with a view to reducing vehicle
maintenance costs. On the other hand, if departments were charged with vehicle
maintenance, certain mi�or repairs and preventive maintenance procedures might be
avoided to the long—term detriment of the vehicle, resulting in even greater repair
cost later.
Compliance With Legal and Regulatory Requirments — Re Government Grants
Our examination included a review of legal and regulatory requirements covering
grant monies received by the City. We found no instance of noncompliance in the
areas of eligibility, coverage of services, or matching funds. Our tests of the
financial transactions of the City included examination of documentation supporting
claims for advances or reimbursements submitted by the City. We found the claims
and supporting documentation to be accurate and in good order. Although the City
does not have a current central information file for fixed assets, the individual
departments maintain such information for insurance and internal control purposes.
Federa� Shared Revenue Funds
Our examination disclosed nc material weaknesses in the internal accounting control
over receipt and disbursement of federal revenue sharing monies.
Library Funds
Our examination disclosed no material weaknesses in the library's system of internal
accounting control .
��-:�;��;f3f
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. Page 5
It has been our pleasure to again serve the City of Cape Girardeau as independent
auditors. We extend our thanks to the City Collector and the employees of the
City whose courteous assistance so greatly faciliated our examination. If we may
be of further service during the coming year, or if you have questions concerning
matters contained in this letter of any aspect of our audit , we will be pleased
to discuss them with you at your convenience.
Very truly yours,
ROBERT J. EARLEY & COMPANY
. ; � �� 4
��� .
Terry L. Deck, Partner
�
�
����� �.��� & �..�����
CERTIFIED PUBLIC ACCOUNTANTS
� 2103 THEMIS STREET
-�.� �,��, ��� 6�70�
� ROBERT J.EARLEY.C.P.A. TELErNONE
JOMN R.JAN38EN.C.P.A.
ta+a�saa-Zeaa
TERRV R.BE6LEY,C.P.A.
GARV G.BTANLEV,C.P.A.
TERRV L.DECK,C.P.A.
�
�
The Honorable P1layor and City Council
City of Cape Girardeau
� Cape Girardeau, Missouri
� We have examined the foliowing schedules of cash receipts, disbursements
and fund balances of the City of Cape Girardeau for the year ended June
30, 1981 :
� General Revenue Fund
Library Operating Fund
Sewage Disposal Bond, Interest and Operating Fund
� Public Health Fund
Motor Fuel Tax Fund
Municipal Airport Fund
� Mausoleum Fund
Federal Shared Revenue Fund
1965 Airport Bond, Interest and Sinking fund
� library Contribution Fund
Golf Course Fund
Capital improvement Fund
Flood Disaster Relief Fund
� Our examination was made in accordance with the General Accounting Office
"Standards for Audit of Governmental Organizations, Programs, Activities and
� Functions," the "Guidelines for Financial and Compliance Audits of Federally
Assisted Programs," OMB Circular A-102, Attachment P, and generaliy accepted
auditing standards estabiished by the American Institute of Certified Public
� Accountants, and accordingly included such tests of the accounting records and
such other auditing procedures as we considered necessary in the circumstances.
The City's policy is to prepareits financial statements on the basis of cash
� receipts and disbursements; consequently, certain revenues are recognized when
paid rather than when the obligation is incurred. In addition, the City
maintains neither balance sheet accounts for its various funds, nor a record of
� its general fixed assets. Accordingly, the accompanying schedules of cash
receipts and disbursements are not intended to present financial position and
resuits of operations in conformity with generally accepted accounting principles.
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� Page 2
In our opinion, the aforementioned cash basis schedules present fairly the
� cash balances of the various funds of the City of Cape Girardeau, Missouri
at June 30, 1981 , and the cash transactions of the City for the year then
ended, on a basis consistent with that of the preceding year. A separate
� letter on internal control has been sent to the city council .
Respectfully Submitted,
� �� �� � +
�'�
ROBERT J. EAR�EY & COMPANY
� Certified Public Accountants
� Dated at Cape 6irardeau, Mo.
October 27, 1981
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� TABLE OF CONTENTS Page
Statement of Cash Receipts, Disbursements, Transfers,
and Fund Balances — AIl Funds 1
� Schedule of Receipts and Disbursements.—.General . . • , . • , . . • . .
Revenue Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
� Schedule of Disbursements by Department —
Genera I Revenue Fund . . . . . . . . . . . . . . . . . . . . . . . 3
� Schedule of Receipts and Disbursements:
L i brary Operat i ng Fund . . . . . . . . . . . . . . . . . . . . . . . 4
Sewage Disposal Bond, Interest and Operating Fund . . . . . . . . . . 5
� Pub I i c. Hea I t h Fund : : : : : : : : : : : : : : : : : : : : : : : 6
Motor Fuel Tax Fund 7
Mun i c i pa I A i rpor t Fund . . . . . . . . . . . . . . . . . . . . . . . 8
� Mauso I eum Fund . . . . . : : : : : : : : : : : : : : : : : . : : g
Federal Shared Revenue Fund �p
1965 Airport Bond, Interest and Sinking Fund . . . . . . . . . . , II
� L i brary Contr i but i on Fund . . : : : : : : : : : : : : : : : : : : : �2
Sewage Disposal Project Fund 13
Cash Bond Fund . . . . . . . . . . . . . . . . . . . . . . . . . . 14
L i brary Bu i i d i ng Fund . . . . . . . . . . . . . . . . . . . . . . . I 5
� Go I f Course Fund . . . . : : : : : : : : : : : : : : : : : : : : : I 6
Capital Improvement Fund 17
Flood Disaster Relief Fund . . . . . . . . . . . . . . . . . . . . 18
� Schedule of Collection and Allocation of �ocally
Assessed and Public Service Corporation Taxes . . . . . . . . . . 19
� Auditors' Statement of Responsibility for
Supplementary Data , , . , , , , , , , , , 20
� Comparison Between Budgeted and Actual .Receipts . . . . . .
and Disbursements — AIl Funds 2�
� Statement of Bonds Payable: . . . . . . . . • . •
Sewage System Bonds 22
1965 Airport Improvement Bonds . . . . . . . . . . . . . . . . . . 23
1971 Industrial Development 8onds . . . . . . . . . . . . . . . . 24
� 1974 industrial Development Bonds . . . . . . . . . . . . . . . . . 25
Statement of Delinquent Taxes . . . . . . . . . . . . . . . . . . . . 26
� Sewer Tax Coilections and Reconciliation . . . . . . . . . . . . . . 27
Schedule of Receipts and Disbursements Under Federally Assisted
� Projects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Schedule of Receipts and Disbursements Under �,tate Assisted
Projects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
� Statement of insurance Coverage . . . . . . . . . . . . . . . . . . . 30
Notes to the Financial Statements . . . . . . . . . . . . . . . . . 34
� ;,-,:;:;,-;,-;,-;�
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CITY OF CAPE GIRARDtAU, MISSOURI �
STATEMENT OF CASH RECEIPTS, DISBURSEMENTS, TRANSFERS �
AND FUND BALANCES — ALL FUNDS
For the Year Ended June 30, 1981 �
Balance Receipts Total Funds
July I , 1980 For Year Available
General Revenue Fund, Page 2 $ 414,240.57 $ 5,533,824.09 $ 5,948,064.66 �
Library Operating Fund, Page 4 113,707.28 264,797. 11 378,504. 39 �
Sewage Disposal , Bond, Interest and
Operating Fund, Page 5 89,987.23 461 , 175. 14 551 , 162.37
Public Health Fund, Page 6 23,627.43 79,490.74 103, 118. 17 �
Motor Fuel Tax Fund, Page 7 362,585. 37 974, 163.27 1 ,336,748.64 �
Municipal Airport Fund, Page 8 31 ,518.43 83,312. 11 114,830.54
�tilausoleum Fund, Page 9 6,086.97 10,953.54 17,040.51 �
Federal Shared Revenue Fund, Page 10 219,417.76 637,079.96 856,497.72
1965 Airport Bond, Interest and �
Sinking Fund, Page II 212,702. 33 77,222.52 289,924.85
I_ ibrary Contribution Fund, Page 12 86,438.00 41 ,317.43 127,755.43 �
Sewage Disposal Project Fund, Page 13 12,672. 14 864. 14 13,536.28
Cash Bond Fund, Page 14 59.41 —__ �
59.41
Library Building Fund, Page 15 185,059.43 12, 193.22 197,252.65 �
Golf Course Fund, Page 16 ( 1 ,745.401 135,003.42 133,258.02
Capital Improvement Fund, Page 17 80,218.64 512,899.54 593, 118. 18 �
Flood Disaster Relief Fund, Page 18 ( 21 ,768.621 16,000.00 ( 5,768.621
�
Totals (Memo Only) � 1 ,814,806.97 $ 8,840,296.23 $10,655, 103.20
�
Balance June 30, 1981 Consisting of :
Cash — Checking Accounts (First National Bank ) �
Cash — Invested Capital �
Totai
-�Deficit to be absorbed by additional federal contribution in 1981 . �
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� Adjusted
Transfers Totai Funds Disbursements Balance
of Funds (Netl Available for Year June 30, 1981
� $ 372,370.00 $ 6,320,434.66 $ 6,006,231 . 36 $ 314,203. 30.
� --- 378,504. 39 243,673.46 134,830.93
� __= 551 , 162. 37 480,003.08 71 , 159.29
103, 118. 17 67,537.25 35,580.92
� ( 180,000.001 1 , 156,748.64 909,752.75 246,995.89
--- 114,830.54 81 ,823.84 33,006.70
� --- 17,040.51 118.00 16,922.51 � �
�L,D��v' ���
.�i�.,, �
( 392,370.001 464, 127.72 494,683.47 ( 30,555.751 C��� �as„ p�� � "
� ���� �
--- 289,924.85 85,987.58 203,937.27 �°��
� --- 127,755.43 104,346.43 23,409.00
� --- 13,536.28 12,542. 19 994.09
--- 59.41 --- 59.41
� --- 197,252.65 78,419.48 118,833. 17 �
50,000.00 183,258.02 196,328.26 ( 13,070.24) n _Q� /�"`�
c�' �U�~
� 150,000.00 743, 118. 18 797,867.83 ( 54,749.651 ��� � 0 8 �-/``
�p _ m I Z ��b� �,n�°�UD
--- ( 5,768.621 6,372.69 ( I 2, I 41 . 3 1 )-� ,h� �`-�' ��W,�..�
� �°�� .
$ --- $10,655, 103.20 $ 9,565,687.67 $ 1 ,089,415.53 �
�
� $ 230,915.53
� _ 858,500.00
$_I10891415_53
�
�
�
CITY OF CAPE GIRARDEAU, MISSOURI
� SCHEDULE OF RECEIPTS AND DISBURSEMENTS
GENERAL REVENUE FUND
� For the Year Ended June 30, 1981
BALANCE IN FUND, JULY I , 1980 $ 414,240.57
� RECEIPTS AND TRANSFERS:
Sales tax receipts ( includes interestl $ 2,531 ,028.33
Locally assessed and public service
� corporation taxes, page 19 462,979.84
Intangible property taxes 35,038.58
Street tax bills lincluding interestl 268,309.09
� Merchants' licenses 287,839. 13
Utilities franchise tax 940, 142.84
Telephone franchise tax 27,500.00
Cable TV franchise 21 , 145.32
� Insurance proceeds and reimbursements 21 ,590. 11
Rents 2,931 . 19
Street oiling reimbursements 2,277.53
� Outside fire protection 6,700.00
Interest on delinquent taxes and collection fees 6,890.37
Other licenses 876.25
Various expense item reimbursements ( including state) 10,082. 10
� Sale of equipment, signs, resaleabies 6,268.85
Public works building proceeds (principal and interest ) I8, 100.00
Other receipts 625.57
� Parking meter receipts 7,062.0
Police court fines, etc. 173,851 .34
Police security guard, prisoner housing receipts 28,531 .91
� Engineering and inspection fees 32,053.47
Cemetary receipts 8,617. 50
Cigarette tax receipts 138,987. 10
Interest on investments 28,879.89
� Waste disposal receipts 361 ,531 . 10
Swimming pool receipts ( I and II ) 65,557. 79
Arena maintenance receipts 30,364. 70 -
� Public service employee program reimbursements 1 ,580. 12
LEAC funds received 451 .07
Mass transportation grant 6,031 .00
� $ 5,533,824.09
�f��s,,
Transfer From Motor Fuel Tax Fund, Page 7 180,000.00 � , � �,,,�_s.�-�Lt"^
Transfer From Federal Shared Revenue Fund, Page 10 392,370.00 �' ��x
� Total receipts and transfers $ 6, 106, 194.09
� DISBURSEMENTS AND TRANSFERS:
Disbursements, Page 3 $ 6,006,231 .36
Transfers to Capital Improvement Fund, Page 17 150,000.00
Transfers to Golf Fund, Page 16 50,000.00
� Total Disbursements and Transfers $ 6,206,231 . 36
Excess of Disbursements Over Receipts ( 100,037.271
�
BALANCE IN FUND, JUNE 30, 1981 $ 314,203.30
� -. -
CITY OF CAPE GIRARDEAU, MISSOURI �
SCHEDULE OF DISBURSEMENTS - BY DEPARTMENTS �
GENERAL REVENUE FUND
For the Year Ended June 30, 1981 �
— General Garage Police �
Total Department Department Department
General Equipment and Vehicles $ 310,032.20 $ 43,000.58 $ --- $ 54,747. 11
Salaries and Wages 3,215, 138.06 257,655.67 77,221 .50 923,609.51 �
Repairs, Maintenance, and �
Equipment Rentals 193,897.04 10,472.72 12,729.43 37, 123.47
Auto and Travel 26, 394.03 13,520.37 80.00 7,266.54
Payroll Taxes, Insurance, Pension 660,455.28 43,827.57 17,021 .32 188,277. 56 �
5ooks, Publications, Elections, �
Memberships 22,575.51 13,635.75 89.50 3,758.93
Telephone and Communications 71 ,262.26 7,221 .29 --- 38,826.67
Utilities 224,622.32 9,228.93 --- 34,993.95 �
Street Paving, Lights, Signs 386,546.41 301 ,877. 32 --- ___ �
Insurance and Bonds 60,923. 75 19,563. 75 --- 7,878.00
Training and Police Reserve 21 ,250.37 --- --- 21 ,250. 37 �
Various Supplies 647,817.91 32,008.78 108,256. 13 91 ,539. 19
Uniforms and Dry Goods 36,721 .01 --- 1 ,871 .91 9,585. 34 ""'
Legal , Audit & Professional Fees 66,894.83 66,894.83 --- ___ �
Contract and Miscellaneous
Expense 51 ,000. 38 37,895.04 --- 1 ,254.07
Landfill �ease 10,700.00 �
TOTAL - AL� DEPARTMENTS �
To Paqe 2 $ 6,006,231 .36 � 856,802.60 $ 217,269. 79 $ 1 ,420, 110. 71
�
�
�
- - �
�
�
�
Fire Street Engineering Park Waste
� Department Department Department Cemetaries Department Disposal
$ 6,075.26 $ 51 ,705.00 $ 7,857.59 $ 1 , 180.84 $ 62,904.71 $ 82,561 . 11
� 787,660.81 285,831 . 33 228,031 .44 27,851 . 15 262,639.97 364,636.68
� 7,827.43 22,516. 31 1 ,784. 52 399.58 31 ,099.61 69,943.97
1 ,864. 18 58.66 1 ,332.03 --- 814.00 1 ,458.25
� 205,454.48 53,713.22 37,579.40 4,648.79 32,558.23 77,374. 71
� 3,037.66 135.69 1 ,011 .90 --- 846.08 60.00
11 ,260.88 8,459.03 --- --- 3,628.69 1 ,865. 70
� 15,227. 30 101 ,739.08 1 ,690.70 204.85 61 ,537.51 ---
� --- 84,669.09 --- --- --- ---
6,647.00 7,041 .00 1 ,678.00 --- 12,730.00 5,386.00
� --- --- --- --- --- ---
35, 157.06 95,745.97 3,303.97 1 ,800. 34 65,218.52 214,787.95
� 13,043.07 4, 130.03 1 ,288.33 172.24 1 ,019. 10 5,610.99
� --- --- --- --- --- ---
--- 4,431 . 36 --- 1 ,604.00 5,815.91
� --- --- --- 10,700.00
� $ 1 ,093,255. 13 $ 715,744.41 $ 289,989.24 $__ 36,257. 79 $ 536,600.42 $ 840,201 .27
�
� , ���
��� s�i. io
� 3�1/ 37�� . R.�,
153°�' ��
� g�, 3an� � - ,s��
, ��f�� �
� �,�Q ,c�-�-�
�
�
CITY OF CAPE GIRARDEAU, MISSOURI
� SCHEDULE OF RECEIPTS AND DISBURSEMENTS
I. IBRARY OPERATIN6 FUND
� Year Ended June 30, 1981
� BALANCE IN FUND, JULY I , 1980 $ 113,707.28
RECEIPTS AND TRANSFERS:
� Locally assessed and public service
corporation taxes, Page 19 $ 216, 706.99
Transfers from Cash Collection Fund 20,670.07
Interest on investments 12,398.05
� Transfer from State Aid Fund 10,000.00
Bequest 5,000.00
hliscellaneous 22.00
� Total receipts and transfers $ 264,797. II
�
� DISBURS�MENTS:
Salaries and wages $ 133,814. 74
Books 31 ,842. 77
� Payroll taxes and insurance 8,773.84
Auditing 720.00
Utilities 17,417.07
� Repairs and maintenance 2,651 . 70
Various supplies and miscellaneous 3,460.22
Art prints, periodicals and newspapers 4 287.20
Records, fiims, microfilm, etc. 6,005. 73
� Equipment , furniture and fixtures 3,224. 12
Communications £3,7_45.25
Office Supplies 6,862.96
� Car allowance, travel and memberships 5,807. 76
Postage, freight and express 4,213. 10
Insurance and bonds 6,347.00
� Total disbursements $ _?q3�6�3 46
� Excess of Receipts Over Disbursements 2� , 123.65
�
�
� BALANCE IN FUND, JUNE 30, 1981 $ 134 830.93
�
�
CITY OF CAPE GIRARDEAU, MISSOURI
� SCHEDU�E OF RECEIPTS AND DISBURSEMENTS
SEWAGE DISPOSAL BOND, INTEREST AND OPERATING FUND
� For the Year Ended June 30, 1981
� BALANCE IN FUND, JULY I , 1980 $ g9,9g7,23
RECEIPTS:
� Taxes coliected, Page 27 $ 453,229.90
Interest on investments 7,2t0.24
Maintenance and connection fees 735.00
� Total Receipts $ 461 , 175. 14
�
� DISBURSEMENTS:
Equipment $ 7,383.05
Salaries and wages 208,660.42
� 8ond Retirement 65,000.00
Interest 13,388. 37
Utilities 51 ,288. 53
� Repairs and maintenance 11 ,622.20
Various supplies and fuel 62,888. 70
Payroll taxes and insurance 36,979. 38
Telephone 5,?_ 12.47
� Insurance 15, 162.00
Travel 888. 19
Refunds 1 ,061 .?_ I
� Publications, books, dues _ 46E3,60
Total Disbursements $ 4£30,003.OE3
�
� Excess of Disbursements Over Receipts ( 18,827.941
�
�
� BALANCE IN FUND, JUNE 30, 1981 $__7�159.29
J-r
��� . R
� `�`� ��� . E
�►Z�n�' .p
�
� �I �
�
� ITY OF CAPE GIRARDEAU, MISSOUF?I
� SCHEDULE OF RECEIPTS AND UISdURSEMENTS
PULiLiC HEALTH FUND
� For the Year Ended June 30, 1981
� BALANCE IN FUND JU�Y I , 1980 $ 23,627.43
� RECEIPTS:
� Locally Assessed and Public Service
Corporation Taxes, Page IQ $ 76,921 .57
Interest on Investments 2,380.04
� Miscellaneous 189. 13
Total Receipts $ 79,490.74
�
�
DISBURSEMENTS:
� Salaries and Wages $ 32, 198.60
Ambulance Service 27,250.00
Payroll Taxes and Insurance 5,614.83
� Various Supplies and Maintenance 1 , 149.62
Utilities 37.80
Insurance 412.00
� Other Expenses 874.40
Total Disbursements $ 67,537.25
�
Excess of Receipts Over Oisbursements 11 ,953.49
�
�
�
�
- BA�ANCE IN FUND JUNE 30, 1981 $ 35,580.97_
�
�
� CITY OF CAPE GIRARDEAU, MISSUURI
� SCHEDULE OF RECEIPTS AND DISQURSEMENTS
MOTOR FUEL TAX FUND
For the Year Ende�i June 30, IQ81
�
BALANCE IN FUND JULY I , 1980 $ 362,585.37
� RECEIPTS:
� h�otor Fuel Tax Receipts $ 274,598.29,
Motor Vehicle Sales Tax Receipts 42, 183. 31,
Pothole funds 65,478. 15�
� Interest on Investments 17,653. 70
State FAU Grants 569,469.20
Refund from Road Fund Escrow — Route 74 Project 4,780.62
� Total Receipts $ 974, 163.27
��
� DISBURSEMENTS AND TRANSFERS:
� Street Construction, Participation and Repairs:
Cape Rock Drive $( 40,293. 131'�
Clark Street ( 13, 187.791-=
� Independence Street 520.00
North Main Street 84,644.33
- South Sprigg Street 198,495.02
hlisce� laneous Materials and Costs (Overlay, Etc. ) 148,986.32
� Traffic Safety Project 530,588.00
$ 909,752.75
� Transfer to Genera� Revenue Fund, F'age ?_ 180,000.00
Total Disbursements and Transfers $ 1 ,089,752.75
�
� Excess of Disbursements Over Receipts ( 115,589.48)
�
�
�
� BALANCE Ir� FUND JUNE 30, I9al $ 246,995.89
�Net of Credit Adjustments for Miscoded CharnPs in 1�7Q-80.
�
�
CITY OF CAPE GIRARDEAU, M�SSOURI
� SCHEDULE OF RECEIPTS AND DISBURSEMENTS
MUNICIPAL AIRPORT FUND
� For the Year Ended June 30, 1981
� BALANCE IN FUND JULY I , 1980 $ 31 ,518.43
RECEIPTS AND TRANSFERS:
� Rentals and Landing Fees :
Agriculfiurai Lease $ 17,899.00
� Airlines i2, 137.73
Restaurant 2,288. 34
Floor Space 29,241 .83
Sign Displays 190.00
� Commissions on Auto Rentals 18,463.77
Interest on Investments 2,496.08
Other Receipts 595.36
� Total Receipts $ 83,312. 11
�
DISBURSEMENTS:
� Furniture, Fixtures, Equipment $ 2,299.00
Salaries and Wages 16,291 .72
Utilities 23,712.72
� Repairs and Maintenance 23,470.96
Various Supplies 6,885.04
Insurance 5,407.00
� Drainage Taxes 1 ,034.82
Payroll Taxes and Insurance 2,722.58
Total Disbursements $ 81 ,823.84
�
�
Excess of Receipts Over Disbursements 1 ,488.27
�
�
� BA�ANCE IN FUND JUNE 30, 1981 $ 33,006.70
�
�
�
CITY OF CAPE GIRARDEAU, MISSOURI
� SCHEDULE OF RECEIPTS AND DISBURSEMENTS
- MAUSOLEUh1 FUND
� For the Year Ended June 30, 1981
� BA!_ANCE IN FUND JULY I , 1980 $ 6,086.97
� RECEIPTS:
� Bequest $ 10,000.00
Interest on Investments 953.54
� Total Receipts $ 10,953.54
�
DISBURSEMENTS:
� Insurance $ 118.00
�
�
� Excess of Receipts Over Disbursements 10,835.54
�
�
�
�
BALANCE IN FUND JUNE 30, �981 $ 16,922.51
�
�
�
� Cl � �i Ur� CAPE GIRARDEAU MISSOURI
,
� SCHEDULE OF RECEIPTS AND DISBURSEMENTS
_ FEDERA� SHARED REVENUE FUND
� For the Year Ended June 30, 1981
BALANCE IN FUND JULY I , 1980 $ 219,417. 76
�
� RECEIPTS:
Federal Revenue Sharing Receipts $ 626,846.00
Interest on Investments 10,233.96
� Total Receipts $ 637,079.96
�
�
DISBURSEMENTS AND TRANSFERS:
� Fire Station #I $ 493,796.67
Audit 810.00
Publications 76.80
� $ 494,683.47
� Transfer to General Revenue Fund (Waste
Disposal Operationl , Page 2 392,370.00
Totai Disbursements and Transfers $ 887,053.47
�
Excess of Disbursements Over Receipts (249,973.51 )
�
�
�
�
� BALANCE IN FUND JUNE 30, 1981 $ ( 30,555.75)
�
�
� CITY OF CAPE GIRARDEAU MISSOURI
,
� SCHEDULE OF RECEIPTS AND OISBURSFMENTS
1965 AIRPORT E30ND, INTEREST AND SINKING FUND
� For the Year Ended June 30, 19£31
� BAI.ANCE IN FUND JU�Y I , 1980 $ 212,702.33
�
� RECEIPTS:
� Locally Assessed and Public Service
Corporation Taxes, Page 19 $ 55, 105.47
Interest on Investments 22, 117.05
� Total Receipts $ 77,222.52
�
�
� DISBURSEMENTS:
Bonds Retired $ 70,000.00
� Interest 15,987.58
Total Disbursements $ 85,987.58
�
� Excess of Disbursements Over Receipts ( 8,765.061
�
�
� BALANCE IN FUND JUNE 30, 1981 $ 203,937.27
�
�
�
CITY OF CAPE GIRARDEAU, MISSOURI
� SCHEDULE OF RECEIPTS AND f� ISBURSEMENTS
LIBRARY CONTRIBUTICf�; FUND
� For the Year Ended June 30, 19£31
� BALANCE IN FUND JU�Y I , 1980 $ 86,438.00
�
RECEIPTS:
� Contributions $ 34,667. 13
Interest on Investments 1 ,271 .59
� Sale of Equipment _ 5,378.71
Total Receipts $ 41 ,317.43
�
�
� DISBURSEMENTS:
� Equipment and Furnishings $ 99,048.03
Landscaping and Outdoor Signs 5,298.40
� Total Disbursements $ 104,346.43
�
� Excess of Disbursements Over Receipts 163,029.00)
�
�
�
BALANCE IN FUND JUNE 30, 1981 $ 23,409.00
�
�
�
CITY OF C�PE GIRARDEAU, MIS�OURI
� SCHEDULE OF RECEIPTS AND DI �gURSEMENT�
SEWAGE DISFOSAL PROJECT FUND
� For the Year Ended June 30, 1981
� BALANCE IN FUND JU�Y I , 1980 $ 12,672. 14
�
� �
RECEIPTS:
� Interest on Investments $ 864. 14
�
�
�
DISBURSEMENTS:
� Sewer Project : West—East 12,542. 19
�
�
� Excess of Disbursements Over Receipts ( 11 ,678.05)
�
�
�
�
BALANr� ,v FUND JUNE �0, 1981 $ 994.09
� -----------
�
C �TY OF CAPE GIRARDEAU, MISSOURI
� SCHEDULE OF RECEtPTS AND DISBURSEMENTS
CASH BOND FUND
� For the Year Ended June 30, 1981
� BALANCE IN FUND JULY I , 1980 $ 59.41
�
�
RECEIPTS _p_
�
�
� DISBURSEM�ENTS AND TRANSFERS —0—
�
�
�
� .
� BALANCE IN FUND JUNE 30, 1981 $ 59.41
�
�
� Performance bonds are required on contracts let by the City. Bonds may be submitted
through an insurance company or in the form of cash. Since some contractors desire to
� submit cash bonds, the ;,ity established this fund to account for the cash bonds. The
balance at June 30, 1981 represents c�arnin•^s accur�ulated; no cash bonds were held at
that date.
�
�
CITY OF CAPE GIRARDEAU, 1NISSOURI
� SCHEDULE OF RECEIPTS AND DIS6URSEMENTS
LIBRARY BUILDING FUND
� For the Year Ended June 30, 1981
� BA�ANCE I �V FUND JULY I , 1980 $ �85,059.43
�
RECEIPTS:
� Interest on Investments $ 12, 193.22
�
�
� DISBURSEMENTS:
Architect 's Fees $ 1 ,880.74
Other Building Construction Costs 65,216.74
� Moving Expense 2, 150.00
Street Paving 9, 172.00
� Totai Disbursements $ 78,419.48
�
� Excess of Disbursements Over Receipts (66,226.26)
�
�
�
� BALANCE IN FUND JUNE 30, 1 �81 $ 118,833. 17
�
�
�
CITY OF CAPE GIRARDEAU, MISSOURI
� SCHEDULE OF RECEIPTS AND DISBURSEMENTS
GOLF COURSE FUND
� For the Year Ended June 30, 1981
� BALANCE IN FUND JULY I , 1980 $( 1 ,745.40)
� RECEIPTS AND TRANSFERS:
Course Fees and Passes $ 66,984.70
Concessions 17,9G4.83
Equipment Rental 38,800. 11
� Interest on Investments 349.42
Storage and Miscellaneous 1 ,280.56
Equipment Sales 9,623.80
� $ 135,003.42
Transfer From �eneral Revenue Fund, Page 2 50,000.00
� Total Receipts and Transfers $ 185,003.42
�
� DISBURSEMENTS:
Furniture, Fixtures and Equipment $ 21 , 104.00
Salaries and Wages 73,826.04
Payroll Taxes and Insurance 12,551 .53
� Equipment Maintenance 7,708.79
Building, Street and Alley Maintenance 1 ,330.56
Grounds Maintenance 4,071 .81
� Purchase for Resale 16,869.61
Travei and Association Expense 1 , 128.75
T� lephone 1 , 181 .26
� Utilities ►2,240.48
Supplies and Fuel 39,872.91
Sales/Use and Other Taxes 1 ,586.93
Miscellaneous 1 ,893.59
� Insurance 962.00
� Total Disbursements $ 196,328.26
� Excess of Disbursements Over Receipts ( 11 ,324.84)
�o����►�3 2u L.� "�c�
� �
� BALANCE IN FUND JUNE 30, 1981 ' $( 13,070.24)
r��,�� ��� --�� 23� ,���2 , �;
� �2y ���
� CITY OF CAPE GIRARDEAU, h11SS0URl
� SCHEDULE OF RECEIPTS AND DISBURSEMENTS
CAPITAL IMPROVEMENT FUND
� For the Year Ended June 30, 1981
BALANCE IN FUND JU�Y I , 1980 $ 80,218.64
�
RECEIPTS AND TRANSFERS :
� Federal Grants:
CFR Replacement # 6-29-0013-05 $ 27,764.48
Airport Ramp # 6-29-0013-04 238,570.83
Sewage Treatment Plant 115,700.00
� State Grants:
Swimming Pool # 29-0088-26 20,000.00
Sewage Treatment Plant 23, 140.00
� Airport Grooving # 80-059 14,817.00
Interest on Investments 2,984.68
Refund of Disaster t"Jarning Expenditures 69,922.55
� $ 512,899. 54
Transfer From General Revenue Fund, Page 2 150,000.00
� Totai Receipts and Transfers $ 622,899.54
� DISBURSEMENTS:
Swimming Poo� Development $ 35,780.44
Fire Station 50,000.00
� Secondary Treatment Plant 388,759.20
Airport Improvements 311 , 157. 76
Golf Course 5 ,242.40
� Disaster Warning 6,928.03
� Total Disbursements $ 797,867.83
� Excess of Disbursements Over Receipts ( 134,968.29)
�
�
�
BALANCE IN FUND JUNE 30, 1981 $! 54,749.651
�
�
�
CITY OF CAPE GIRARDEAU, MISSOURI
� SCHEDULE OF RECEIPTS AND DISBURSEMENTS
FLOOD DISASTER RELIEF FUND
� For the Year Ended June 30, 1981
� BA�ANCE IN FUND JULY � , 19£31 $ ( 21 ,768.621
�
� RECEIPTS:
Federal Grant - Flood Disaster Relief $ 16,000.00
�
�
�
� DISBURSEMENTS:
Northeast Sewers 6,372.69
�
�
� Excess of Receipts over Disbursements 9,627.31
�
�
�
� BALANCE IN FUND, JUNE 30, 1981 $ ( 12, 141 . 31 )
�
�
�
CITY OF CAPE 61RAP.DEAU, MISSOURI
� SCHEDULE OF COLLECTION AND ALLOCATION OF LOCALLY
ASSESSED AND PUBLIC SERVICE CORPORATION TAXES
----------------- _ _ _--------------
� For the Year Ended June 30, f9E31
� Collections:
Personal Property Taxes:
Assessed for Year 1975 $ 11 .70
Assessed for Year 1976 37.40
� Assessed for Year 1977 172.46
Assessed for Year 1978 246.53
Assessed for Year I 979 I ,31,0.06 In��
Assessed for Year 1980 96,597.09 �
� Total Personal Pro ert Taxes Collected
P Y $ 98,375.24
� Real Estate Taxes:
Assessed for Year 1975 $ 162.28
Assessed for Year 1976 214.20
� Assessed for Year 1977 778.64 \
Assessed for Year 1978 5,825.25 �p ���
Assessed for Year 1979 13,620.53
� Assessed for Year 1980 603,830.50
Total Real Estate Taxes Collected 624,431 .40
� Merchants and h1anufacturers Ad Valorem Taxes:
Assessed for Year �977 $ 11 .84
Assessed for Year 1978 19.24 3�`J
� Assessed for Year 1979 276.32
Assessed for Year 1980 49, 147.92
Total Ad Valorem Taxes Collected 49,455.32
� Total Locally Assessed Taxes Collected $ 772,261 .96
Public Service Corporation Taxes Collected 39,451 .91
�
TOTAL COLLECTIONS $ 811 ,713.87
� Allocation:
General Revenue Fund (Page 21 $ 462,979.84
� Library Fund (Page 41 216,706.99
Public Health Fund (Page 61 76,921 .57
1965 Airport Bond, Interest and Sinking
� Fund (Page II ) 55, 105.47
� TOTAL ALLOCATION OF COL�ECTIONS $ 811 ,713.87
�
�
�
�
�
�
�
�
�
� AUDITORS ' STATEMENT OF RESPONSIBILITY
FOR SUPPLEMENTARY DATA
�
The following information is not an integral part of the
� basic cash statements, but is submitted for supplementary purposes.
� Except as otherwise noted on the individual pages, it has been tested
in connection with our original examination of the basic cash statements,
� and subject to those exceptions, is fairly stated in all respects
material in relation to the cash statements taken as a whole.
�
�
�
�
�
�
�
�
CITY OF CAPE GIRARDEAU, MISSOURI �
COMPARISON BETWEEN BUDGETED AND ACTUAL
RECEIPTS AND DISBURSEMENTS — ALL FUNDS �
For the Year Ended June 30, 1981
Balance Antici ated Antici ated �
P P
July I , 1980 Receipts'� Disbursements"
General Revenue Fund $ 414,240.57 $ 5,816,615.00 $ 6,261 ,505.00 �
Library Operating Fund 113,707.28 247,050.00 250,825.00 �
Sewage Disposal , Bond, Interest and
Operating Fund 89,987.23 487,200.00 479,260.00
Public Health Fund 23,627.43 79,800.00 71 ,825.00 �
Motor Fuel Tax Fund 362,585.37 1 ,679,500.00 1 ,848,000.00 �
Municipal Airport Fund 31 ,518.43 84,600.00 76,215.00
Mausoleum Fund 6,086.97 500.00 300.00 �
Federal Shared Revenue Fund 219,417. 76 634,940.00 409,700.00
1965 Airport Bond, Interest and �
Sinking Fund 212,702. 33 75,000.00 86,000.00
Library Contribution Fund 86,438.00 2,300.00 63, 169.00 �/
��
Sewage Disposal Project Fund 12,672. 14 1 ,200.00 ---
Cash Bond Fund 59.41 --- --- �
Library 8uilding Fund 185,059.43 7,500.00 189,760.00 k�
ii
Golf Course Fund ( 1 ,745.40) 119,450.00 168,250.00
Capital Improvement Fund 80,218.64 970,000.00 1 , 185,000.00 �
Flood Disaster Relief Fund ( 21 ,768.621 --- ---
�
$ 1 ,814,806.97 $10,205,655.00 $11 ,089,809.00
-�Transfers have been Excluded From Anticipated �
Receipts and Disbursements
�
�
�
�
�
� Anticipated Actual
Balance 8alance
lBefore (After Actual Over Variance Due To:
� Transfersl Transfersl or (Underl Receipts Disbursements Transfers
June 30, 1981 June 30, 1981 Anticipated Over (Under) Over (Underl In (Out )
$ ! 30,649.431 $ 314,203. 30 $ 344,852. 73 $ ( 282,790.91 ) $( 255,273.641 $ 372,370.00
� 109,932.28 134,830.93 24,898.65 17,747. 11 ( 7, 151 .541 ---
� 97,927.23 71 , 159.29 ! 26,767.94) ! 26,024.86) 743.08 ---
� 31 ,602.43 35,580.92 3,978.49 ( 309.261 ( 4,287. 75) ---
194,085. 37 246,995.89 52,910.52 ( 705,336.731 ( 938,247.25) l 180,000.001
� 39,903.43 33,006.70 ( 6,896.731 ( 1 ,287.891 5,608.84 ---
6,286.97 16,922.51 10,635.54 10,453.54 ( 182.001 ---
� 444,�>57. 76 ( 30,555. 751 ( 475,213.51 ) 2, 139.96 84,983.47 ( 392,370.001
� 201 ,702. 33 203,937.27 2,234.94 2,222.52 ( 12.421 ---
25,569.00 23,409.00 ( 2, 160.001 39,017.43 41 , 177.43 ---
� 13,872. 14 994.09 1 12,878.051 ( 335.86) 12,542. 19 ---
� 59.41 59.41 --- --- --- ---
2,799.43 118,833. 17 116,033.74 4,693.22 ( 111 ,340.521 ---
� ( 50,545.401 ( 13,070.241 37,475. 16 15,553.42 28,078.26 50,000.00
( 134,781 . 361 ! 54,749.651 80,031 .71 l 457, 100.46) ! 387, 132. 171 150,000.00
� ( 21 ,768.621 ( 12, f41 .31 ) 9,627. 31 16,000.00 6,372.69 --- _
� $ 930,652.97 $ 1 ,089,415.53 $ 158,762.56 $( 1 ,365,358. 771 $( 1 ,524, 121 .33) $ --- _
�
�
�
�
�
CITY OF CAPE 61RAG=DEAU, MISSOURI
� STATEMENT OF BONDS PAYABLE AS OF JUNE 30, 1981
� SEWAGE SYSTEh1 BONDS AUTHORIZED IN AMOUNT OF $ 1 ,598,000.00 DATED
MAY I , 1963 IN AMOUNT OF $I ,000,000.00; DATED ",1ARCH I , 1966 IN AMOUNT
OF $80,000.00; DATED DECEMBER I , 1970 IN AMOUNT OF $80,000.00
� Interest
Bond Numbers Rate Due Date Principal Interest Total
� 1963 ISSUE:
� August I , 1981 $ --- $ 5,660.00 $ 5,660.00
866 thru 930 3.00% February I , 1982 65,000.00 5,660.00 70,6�0.00
August I , 1982 -- 4,685.00 4,685.00
931 thru 1000 3. 10% February I , 1983 70,000.00 4,685.00 74,685.00
� August I , 1983 --- 3,600.00 3,600.00
I thru 25 ( 1966 Issue) 3-7/8% February I , 1984 25,000.00 1 ,550.00 26,550.00
I thru 5 ( 1970 Issue) 5.40% February I , 1984 25,000.00 2,050.00 27,050.00
� August I , 1984 --- 2,440.62 2,440.62
26 thru 50 ( 1966 Issuel 3-7/8% February i , 1985 25,000.00 1 ,065.62 26,065.62
6 thru 10 ( 1970 Issue) 5.00% February I , 1985 25,000.00 1 ,375.00 26,375.00
August I , 19£35 --- 1 ,331 .25 1 ,331 .25
� 51 thru 80 ( 1966 Issuel 3-7/8% February I , 1986 30,000.00 581 .25 30,581 .25
II thru 16 ( 1970 Issuel 5.00% February I , 1986 30,000.00 750.00 30,750.00
� $ 295,000.00 $ 35,433.74 $ 330,433.74
�
�
�
�
�
�
�
�
�
�
CITY OF CAP` GIR!'�RDEAU, MISSOURI
� — — -- —-----------
STATEMENT OF BONDS PAYABLE AS OF JUNE 30, 1981
�
1965 AIRPORT IMPROVEMENT BONDS DATED
� MARCH I , I 966 I N AP�OUNT OF $nE30,000.00
Interest
� Bond Numbers Rate Due Date _ Principal Interest Total
September I , 19�t $ --- $ 6,737.50 $ 6,737.50
� 100 thru 113 3.5% March I , 19B2 70,000.00 6,737.50 76,737.50
September I , 1982 5,512. 50 5,512.50
114 thru t28 3. 5% March I , 1�83 75,000.00 5,512.50 80,512.50
�eptember I , 19E33 --- 4,200.00 4,200.00
� 129 thru 143 3.5% h9arch I , 1984 75,000.00 4,200.00 79,200.00
September I , 19�4 --- 2,887.50 2,887.50
144 thru 159 3. 5% h1arch f , 1985 80,000.00 2,887.50 82,887.50
� September I , 1985 --- 1 ,487.50 1 ,487.50
160 thru 176 3.5% March I , 1986 __85,000.00 1 ,487.50 86,487.50
� $_38�000.00 $ 41 ,650.00 $ 426,650.00
�
�
�
�
�
�
�
�
�
�
�
CITY OF CAPE GIRARDEAU, �1�ISSOURI
� STATEMENT OF BONDS PAYABLE AS OF JUNE 30, 1981
� 1971 INDUSTRIAL DEVELOPMENT BONDS DATED
FEBRUARY i , 1979 IN AMOUNT OF $2,345,000.00
� Interest
Bond Numbers Rate Due Date Principal Interest Total
� August I , 1981 $ --- $ 64,387.50 $ 64,387.50
144 thru 165 7. 75% February I , 1982 I10,000.00 64,387.50 174,387.50
August I , 1982 --- 60, 125.00 60, 125.00
� 166 thru 189 7. 75% February I , 1983 120,000.00 60, 125.00 180, 125.00
August I , 1983 55,475.00 55,475.00
190 thru 215 7. 75% February I , 1984 130,000.00 55,475.00 185,475.00
� August I , 1984 --- 50,437.50 50,437.50
216 thru 243 7.75% February I , 1985 140,000.00 50,437.50 190,437.50
August I , 1985 --- 45,012.50 45,012. 50
244 thru 273 7.75% February I , 1986 150,000.00 45,012.50 195,012.50
� August I , 1986 --- 39,200.00 39,200.00
274 thru 306 8q February I , 1987 165,000.00 39,200.00 204,200.00
August I , 1987 32,600.00 32,600.00
� 307 thru 342 8% February I , 1988 I80,000.00 32,600.00 212,600.00
August I , 1988 --- 25,400.00 25,400.00
343 thru 381 8% February I , 1989 195,000.00 25,400.00 220,400.00
August I , 1989 --- 17,600.00 17,600.00
� 382 thru 423 8% February I , 1990 210,000.00 17,600.00 227,600.00
August I , 1990 9,200.00 9,200.00
424 thru 469 8% February I , 1991 230,000.00 9,200.00 239,200.00
�
� $ 1 ,630,000.00 $ 798,875.00 $2,428,875.00
�
�
Note: Collection of rental income from HWI and disbursements for principal
� and interest payments are made by Fort Wayne First National Bank,
Trustee. Public funds are not invoived in this bond issue.
�
�
�
�
�
CITY OF CAPE GIRARDEAU, MISSOURI
�
STATEMENT OF BONDS PAYABLE AS OF JUNE 30, 1981
� 1974 INDUSTRIAL DEVELOPMENT BONDS DATED
OCTOBER I , 1974 IN AMOUNT OF $2,000,000.00
�
Interest
� Bond Numbers Rates Due Date Principal Interest Total
109 thru 131 8% October I , 1981 $ 115,000.00 $ 58,400.00 $ 173,400.00
April I , 1982 --- 53,800.00 53,800.00
� 132 thru 156 8% October I , 1982 125,000.00 53,800.00 178,800.00
April I , 1983 --- 48,800.00 48,800.00
157 thru 183 8q October I , 1983 135,000.00 48,800.00 183,800.00
� April I , 1984 --- 43,400.00 43,400.00
184 thru 213 8% October I , 1984 150,000.00 43,400.00 193,400.00
April I , 1985 --- 37,400.00 37,400.00
� 214 thru 245 8% October I , 1985 160,000.00 37,400.00 197,400.00
April I , 1986 31 ,000.00 31 ,000.00
246 thru 279 S% October l , 1986 170,000.00 31 ,000.00 201 ,000.00
April i , 1987 --- 24,200.00 24,200.00
� 280 thru 316 8% October I , 1987 185,000.00 24,200.00 209,200.00
April I , 1988 16,800.00 16,800.00
317 thru 356 8% October I , 1988 200,000.00 16,800.00 216,800.00
� April I , 1989 --- 8,800.00 8,800.00
357 thru 400 8% October I , 1989 220,000.00 8,800.00 228,800.00
� $1 ,460,000.00 $ 586,800.00 $2.046,800.00
�
�
� Note: Coliections of rental income from HWI and disbursements for principal
and interest payments are made by Fort Wayne First National Bank,
� Trustee. Public funds are not involved in this bond issue.
�
�
� .
� _7�;_
�
� CITY OF CAPE GIRARDEAU, MISSOURI
STATEMENT OF DELINQUENT TAXES
� June 30, 1981
Merchants and
� Year Personal Real Manufacturers
Assessed lotal Property Estate Ad Valorem
1976 $ 1 ,902. 15 $ 1 ,902. 15 $ —0— $ —0—
� 1977 2,504. 50 2,486.45 18.05 —0—
� 1978 5,861 .24 2,979. 53 2,393.31 488.40
1979 9,629.88 3,928. 71 5,230. 15 471 .02
� �q80 18,853.99 5,0?_0.2t 13,367.94 465.84
�
� TOTALS 8 7 I ��
$ 3 ,_5_76 __$_I �3 1 7.05 $ 21 ,009.45 $ I ,425.26
�
�
�
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�
�
�
�
�
�
�
� CITY OF CAPE GIRARDEAU, MISSOURI
SEWER TAX COLLECTIONS AND RECONCI � IATION
� For the year Ended June 30, 1981
Outstanding Tax Bills, June 30, 1980:
� 1980 Tax Bills $ 354,706.59
Prior Year Tax Bills 76,677.00 .
$ 431 ,383.59
� Additions to 1980 Tax Bills 38,012.58
1981 Tax Bills 534,969. 15
� Total Bills to Be Accounted For $ 1 ,004,365. 32
�
Taxes Collected During Year (Page 5) $ 453,229.90
� Add: Discounts $ 13,546.93
Adjustments 10,381 .00
Cancellations 28,783.86
� $ 52,711 .79
Less: Penalties Levied During Year 5,840.40
� 46,871 . 39
Outstanding Tax Bills, June 30f 1980 (Scheduled Below) 504,264.03
�
Total Bills Accounted For, As Above $1 ,004,365.32
�
�
� Outstanding Tax Bills As of June 30, 1980:
Billed in Year 1981 $ 396,059.55
Billed in Year 1980 77,343.79 �
� Billed in Year 1979 13,007.56
Billed in Year 1978 11 ,371 .64
Billed in Year 1977 3,074.51
� Billed in Year 1976 1 ,574.27
Billed in Prior Years 1 ,832. 71
� $ 504,264.03
�
�
�
CITY OF CAPE GIRAROEAU, MISSOURI
� SCHEDULE OF RECEIPTS AND DISBURSEMENTS
UNDER FEDERALLY ASSISTED PROJECTS
� For the Year Ended June 30, 1981
Environmental Federal Disaster
� Protection Assistance
Agency Department of Transportation (FAA) Administration
Grant Number C-290-652-01 80-053 80-067 80-059 ---
� Project Number C-290-652-01 6-29-0013-04 6-29-0013-05 6-29-0013-06 579-DR-031-11242
Description Sewage Treat- Airport Ramp CFR Replace- Taxivay Const. Damage Relief
ment Plant (APRON) ment (Drainage Terminal Ex- From April 1979
� Work) pansion and Storm
Runway Grooving
Date Approved 1974 12/19/79 12/19/79 9/23/80 8/20/79
� (Amended) (Amended) (Supplement
6/6/80 Dated 2/27/81)
Amount Approved Not Available $ 266,711.50 $ 155,104.00 $ 415,030.00 $ 61,089.00
� RECEIPTS:
Federal Contributions:
� Prior Years $ 568,920.00 $ --- $ --- $ ___ $ 16,000.00
Current Year 115,700.00 238,570.83 27,764.48 16,000.00
$ 5,804,900.00 $ 238,570.83 $ 27,764.48 $ --- $ 32,000.00
� State Contributions:
Prior Years $ 1,137,840.00 $ --- $ --- $ --- $ ---
Current Year 23,140.00 --- --- --- ---
� �1,160,980.00 $ -- $ -- $ --- $ --
Total Receipts $ 6,965,880.00 $ 238,570.83 $ 21,764.48 $ --- $ 32,000.00
� EXPENDITURES:
Prior Years $ 7,893,183.24 $ 13,273. 36 $ 7,096.00 $ $ 57,551.93
Current Year 388,759.20 277,324.37 28,993.38 --- 6,372.69
� Total Expenditures $ 8,281,942.44 $ 290,597.73 $ 36,089.38 $ --- $ 63,924.62
� Excess of Expenditures Over Receipts $(1,316,062.44) $( 52,026.90) $( 8,324.90) $ --- $ 31,924.62
Reimbursements Receivable:
Federal (Including Retainage) 206,000.00 22,967.13 1,107.03 --- 28,110.73
� State 41,200.00 --- --- --- ---
BALANCE CHARGEABLE TO LOCAL FUNDS $(1,068,862.44) $( 29,059.77) $( 7,217.87) $ -- $( 3,813.89)
� Cit 's Partici ation to Date 12.9i 10.0i 20.Oi 0.0% 6.Oi
Y P
� Funds Charged with Current Year Expenditures: -
Capital Improvement Fund $ 388,759.20 $ 277,324.37 $ 28,993.38 $ $
Disaster Relief Fund -- -- - - -— 6,372.69
� $ 388,759.20 $ 277,324.37 $ 28,993.38 $ --- $ 6,372.69
�
�
CITY OF CAPE GIRARDEAU, MISSOURI
� SCHEDULE OF RECEIPTS AND DISBURSEMENTS
UNDER STATE ASSISTED PROJECTS
� For the Year Ended June 30, 1981
Mo. Dept . of
Natural
Federal and Urban Program Transportation Resources
Grant Number 71-018 71-004 ___
Project Number M-1518(00) TQM-TQ,'NG-1500(001 Airport Aid 29-008826
� Description South Sprigg Traffic Safety Airfield Im- Swimmimg Pool
Street provement Construction
� Date Approved 9/6/78 Not Available II / 19/80 ► I /17/78
Amount Approved $ 199, 115.87 $ 679,910.64 $ 75,000.00 $ 200,000.00
� RECEIPTS:
Prior Years $ --- $ --- $ --- $ 180,000.00
Current Year 128,679. 15 �140,790.05 14,817.00 20,000.00
� Total $ 128,679. 15 $ 440,790.05 $ 14,817.00 $ 200,000.00
� EXPENDITURES:
Prior Years $ 7,369.86 $ 52, 196. 34 $ 951 .72 $ 892,731 .06
Current Year 202,479.00 530,604. 19 --- 35,780.44
� Totai $ 209,848.86 $ 582,800.53 $ 951 .72 $ 928,511 .50
Excess of Expenditures Over Receipts$( 81 , 169. 71 ) $( 142,010.48) $(728,511 .501
(or )
� Advance Receipts $ 13,865.28
� Reimbursements Receivabie --- -__
( Including Retainage) 28,503.96 124,523.07
Balance Chargeable to Local Funds $ ( 52,665. 75) $( 17,487.411 N/A $(728,511 .501 ( I1
�City's Participation to Date 25% 3%
N/A 78.5%
�
Funds Charged with Current Year
� Expenditures: --- --_
Motor Fuel Fund $ 198,495.02 $ 530,588.00 $ $
General Fund-Engineering Dept . 3,983.98 16. 19 --- ___
� Capital Improvements Fund --- --- --- _ 35,780.44
$ 202,479.00 $ 530,604. 19 $ --- $ 34,780.44
�
� ( Il Cost shared with Cape Board of Education
�
� CITY OF CAPE GIRARDEAU, MISSOURI
� STATEMENT OF INSURANCE COVERAGE
June 30, 1981
� �ate of : —
Issue Expiration Company and Policy Number Coverage
8-10-80 8-10-81 Republic Insurance Co. Public Officials of the City:
� Policy No. 80070507-UM $I ,000,000 Maximum; $ I ,000,000 each
occurance; $2,500 self-insurance
retention each occurance
Officials covered:
� Mayor, members of the council , other
duly elected or appointed officials,
City Manager, Assistant City Manager,
� other appointed department heads,
City Attorney and Volunteer Civic
Representative serving on City Board
� and Commissions except school , air-
port , hospital , utility, police and
fire members.
� 8-01-80 8-01-81 Employers Insuranceof Wausau 6Norkmen 's Compensation and Employer 's
Policy No. 0710-00-044997 liability; Liability limit - $100,000
12-13-80 12-13-81 General Accident Group Police revolver and pistol club;
� Policy No. GLA 47-034-86 Liability insurance amount $400,000
each occurance
4-01-81 4-01-82 U.S. Fidelity & Guaranty Co. Fleet Policy - Autos, trucks and
� Policy No. BAP 455327 equipment; Bodily injury $100,000 each
person, $300,000 each occurance, pro-
perty damage $25,000 each occurance,
� uninsured motorist , $10,000 each
person, $20,000 each accident , $250
deductible on collision (Note: Bodily
injury per person and property damage
� limits were not verified)
5-08-81 5-08-82 Twin City Fire Insurance Co. Library contents $250 deductible;
Policy No. 84 CBP 903414 Total limit on various contents of
� $750,000. Individual limits: Fine Arts
$900, Valuable Papers $9,402; Property
Floater $21 ,019.
� 6-28-81 6-28-82 U.S. Fidelity & Guaranty Co. Refuse dump liability; bodily injury
Policy No. 2CCQ91072 $300,000 each occurance; property
damage $10,000 each occurance,
� $25,000 aggregate
9-01-80 9-01-82 U.S. Filelity & Guaranty Co. Property damage on one outboard boat ,
Policy No. SP 536057 one outboard motor, one boat trailer,
� and additional fire equipment : Limit
$ 12,093 deductible $50
5-04-81 5-04-82 U.S. Fire � nsurance Co. Municipal Airport - Owners' , Landlords'
� Policy No. GLA 15083 K a�d tenants' liability insurance
_ $1 ,500,000 each occurance
5-09-80 5-09-81 Hartford Steam Boiler Insp. Library boiler and pressure vessels
� & Insurance Co. liability, amount $300,000
Policy No. SL 92_27073-02
�
�
CITY OF CAPE GIRARDEAU, MISSOURI
� STATEMENT OF INSURANCE COVERAGE
June 30, 1981
� Issue Expiration Company and Policy Number Coverage
I-31-81 I-31-82 Hartford Steam Boiler Insp. Lorimier School , Boiler and pressure
� & Insurance Co. vessels liability, amount $300,000
Policy No. SI-9221073-03
10-II-80 10-II-81 Hartford Steam Boiler insp. Sewage Treatment Plant - boiler and
� & Insurance Co. pressure vessels liability, amount
Policy No. SL-9223237 � I ,000,000, 80% co-insurance
II-24-80 II-24-SI U.S. Fidelity & Guaranty Co. 35 Walkie Talkies, 10 charges for
� Policy No. SP 536286 UJaikie Talkies $21 ,080; $25
deductible on each claim
4-01-81 4-01-82 U.S. Fidelity & Guaranty Co. Casualty insurance for radios and
� Policy No. SP-565-618 Walkie Talkies installed in city
vehicles; Total coverage $74,055
$50 deductible
� 7-28-80 7-28-81 U.S. Fidelity & Guaranty Co. h1unicipal Swimming Pool , bodily injury
Policy No. 2CCP84813 $300,000 each occurance, property
damage; $ 10,000 each occurance
� 5-09-81 5-09-82 General Insurance Co. of Building and Contents - Commercial
America policy package, $I ,000 deductible
Policy No. CP 65487-A except Mausoleum which has no
� deductible coverage
Valuable papers - City hall Building,
insurance limits $211 ,420
� Vandalism - Mausofeum stained glass
windows $16,000 insurance limit, $100
deductible; Crime coverage, City Hall ,
� inside loss $10,000 outside loss $10,000
Blanket liability coverage $1 ,500,000
each occurance on scheduled premises
� 10-06-80 10-06-81 General Insurance Co. of Trickling Filter Tank Bldg $1 ,566,200
America Effluent Sampling Station 17,900
Policy No. 0814658A Flood Pumping Station 178,000
laboratory 128,000
� Garage and Shop 97,500
6-04-81 6-04-82 United State Fire Ins. Co. Two-store building occupied as vacuu�m
Policy No. 240-724728-9 filter and incinerator building
� situated S/E corner Cooper St . & Mo.
Pac. Railroad; limit $2,283,501 ;
100% c0-ins. Fire & lightning
� 6-20-81 6-20-82 National Flood Insurance Laboratory Building S. E. corner
Program Cooper St . & Mo. Pac. RR, $100,000
Policy No. FLI-9370-8789-6
� 6-20-81 6-20-82 National Flood Insurance Trickling Filter Building, S. E. corner
Program Cooper St . & Mo. Pac. RR, $100,000
Policy No. FLI-9370-8790-4
�
�
� CITY OF CAPE GIRARDEAU, MISSOURI
� STATEMENT OF INSURANCE COVERAGE
June 30, 1981
�
Issue Expiration Company and Policy Number Coverage
� 6-20-SI 6-20-82 National Flood Insurance Trickling Filter pump station, S. E.
Program corner Cooper St . & h1o. Pac. RR,
Policy No. FLI-9370-8791-2 $100,000
� 3-05-81 3-05-82 Comm. Union Insurance Co. School District #63 & City of Cape
Policy No. CKE592872 swimming pooi ; Bodily Injury
� $300,000; Property Damage $50,000
6-20-81 6-20-82 National Flood Insurance Vacuum Filter and incinerator Building
Program S. E. corner Cooper St. and Mo. Pac.
� Policy No. FLI-9370-8792-0 RR, $100,000
6-20-81 6-20-82 National Flood Insurance Garage and shop building, S. E. corner
Program Cooper St . and Mo. Pac, RR, $90,200
� Policy No. FLI-9370-8793
�
�
�
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�
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�
�
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�
-32-
� CITY OF CAPE GIRARDEAU, MISSOURI
� SUPPLEMENTARY SCHEDULE OF COVERAGES ON THE
GENERA� INSURANCE COMPANY OF AMERICA
POLICY N0. GP 654587-A
� June 30, 1981
� Fire, lightning and vandalism, extended coverage 90% co-insurance clause, $1,000
Deductible except for Mausoleum.
� Building Contents Total
City Hall , 403 Independence $ 589,500 $ 89,300 $ 678,800
� Library, 46 N. Lorimier St . 194,500 =_= 194,500
Old Fire Station, 534 Independence 186,900 15,000 201,900
Street Department Building, 522 Independence 35,200 35,200
Police Station, 40 S. Sprigg St . 884,300 141,800 1,026,100
� Bandstand, Perry Ave. 50,400 =_= 50,400
Bath House, 1450 Broadway 47,300 47,300
Airport Hanger 149,800 --- 149,800
� Airport Shop and Office 187,800 --- 187,800
Airport Terminal Pilot Supplies Building 337,500 5,500 343,000
Airport Terminal and Restaurant 85,700 12,000 97,700
Grandstand, Baseball Park 29,400 --- 29,400
� Fire Station #2, 1632 Independence 77,300 5,000 82,300
Fire Station #3, 429 Emerald 77,300 5,000 82,300
Fire Station #4, 1435 Kurre Lane 122,600 8,800 131,400
� Mausoleum, New Lorimier Cemetary 169,100 --- 169,100
Arena Auditorium and 6randstand 1,156,500 10,000 1,166,500
Ford "D", W. Fort & Gilbony, S. Fort & Elm St . 37,300 --- 37,300
� Bath House, R-401 Caruthers Ave. 466,000 16,000 482,000
Swimming Pool , R-401 Caruthers Ave. 344,000 344,000
1822 Perryviile Road (Building ) 36,900 --- 36,900
Public b'Jorks Building, 269 N. Kingshighway 347,600 --- 347,600
� Public Works (Truck Repairl 309 N. Kingshighway 48,800 --- 48,800
Public Works (Maintenance Bidg. )
309 N. Kingshighway 61,000 --- 61,000
� Jaycee Public Golf Course, Building #1 30,300 108,200 138,500
Jaycee Public Golf Course, Building #2 24,200 24,200
Fire Station HQ - S. Sprigg 1,002,400 29,400 10,318
�
SUPPLENiENTARY SCHEDULE OF PREMISES UNDER BLANKET LIABILITY
� COVERAGE GENERAL INSURANCE COMPANY OF AMERICA
POLICY N0. CO 654587
46 N. lorimier (Public Library)
� Corner of W. Fort & Giboney, S. Fort & Elm Streets (Fort "D" )
Arena Bui � ding, located Arena Park
Radio Antenna - Gordonville Road
I 1822 Perryviile Road
403 Independence St . (City Hall )
�
I -33-
�
CITY OF CAPE GIRARDEAU, 1111SSOURI
� NCTES TO THE FINANCIAL STATEMENTS
June 30, 1981
�
1• The City orepares its financial statements on the basis of cash receipts and
� disbursements. Revenues and expenses are recognized when received or paid
rather than when earned or incurred. Consequently, there are no receivables,
pay�bles, deferrals or accruals reflected in the statements.
� 2. A balance sheet, reflecting accrued items, fixed �ssets and other assets and
liabilities is not prepared. As � result, the accor.ipanying statements should
not be construed as presenting financial position a` June 30, 1981. The
� state,�ents are limited to the presentation of cash transactions for the year
and petty cash funds have been excluded from fund balances. (Such petty cash
funds are immaterial in relation to the statements taken as a whole) .
� 3. During the year just ended, the City operated under a depository agreement
with the First National Bank of Cape Girardeau. As part of that agreement
the bank had pledged securities with a market value of $1,362,230.13 at
� June 30, 1981, to secure the City's deposits.
4. The City Library has two other funds, not shown in this report . The fund
� balances are as follows, and are further detailed in a separate audit report :
State Aid Fund $ 795.31
� Cash Collection Fund 242.66
Total $ 1.037.97
� 5. Also excluded from this report are six payroll deduction custodial accounts,
to which payroll deductions are deposited until such time as they are remitted
to the appropriate agency for whom they were withheld. The June 30, 1981
� balances of these custodial accounts, as verified by bank confirmations, were
as follows:
I Employees' Insurance Account $ 15,596.79
Custodian of Contributions Account
Employees' Retirement Account 10,342.90
� U. S. Savings Bond and
Withholding Account 1,124.70
I Library Retirement Account =__
State Withholding Account
i, Total $ 27,064.39
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�
� NOTES TO THE FINANCiAL STATEMENTS: fContinuedl
� 6. Suits and claims a ainst the cit
g y of the date of this report include the
foliowing:
� (a) Westborough Mall vs. City and City Councilmen concerning zonin
9
action taken by the council . $2,500,000. The City Attorney
� anticipates no liability arising from this suit .
(b) Eaker vs. City for property damages suffered during snow removal
� operations of Missouri National Guard. $30,000. City Attorney
believes suit is directed to wrong party, and city wiil incur no
liability.
� (c) Palmer vs. City for personal injuries substained from a fall on a
city sidewalk. $50,000. City Attorney expressed no opinion on
the merits of this case, and had no estimate regarding its
� probable outcome.
(d) Robertsen/Sanders vs. City for grade change damage involving the
� Cape Rock Drive project . Maximum ultimate liability to the City
would be $30,OOO, in the opinion of the city attorney.
Other suits are minor in nature and if successful would be immaterial in
� their effect on the City.
�
�
�
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