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Home My WebLink About1979-1980.AuditReport.Library � � � � � � � CAPE GIRARDEAU PUBLIC LIBRARY � CAPE GIRARDEAU, MISOURI � � � AUD�TORS' REPORT � JUNE_ 30 , 1980 � � � � � � � � � � � � � TABLE OF CONTEM-� � � Page Auditors' Report � � Schedule of Receipts, Disbursements and Fund Balances: � Library Operating Fund 2 Library Building Fund 3 � Library Contributions Fund 4 State Aid Fund 5 � Cash Collection Fund 6 � � � � � � � � � � ��a�� C�C�� & �.c��r�r�� CERTIFfED PUBLIC ACCOUNTANTS � 2703 THEMIS STREET -�.� �,��, �� 6�70f � ROBERT J.�ARLtV.C.►.A. TELErMON6 JONN R.JANiBCN,C.r.A. (314)J94.2046 T6RRV R.S[GLEY,C.P.A. OARY O.�TANL[V.C.r.A. � To the Board of Trustees � Cape Girardeau Public Library Cape Girardeau, Missouri 63701 � VJe have examined the accompanying statements of cash reeeipts, disbursements and fund balances of the funds listed below of the Cape Girardeau Public � l. ibrary, for the year ended June 30, 1980: Libfary Operating Fund library Building Fund � Library Contributions Fund State Aid Fund Cash Collection Fund � Our examination was made in accordance with generally accepted auditing standards, and accordingly included such tests of the accounting records and such other auditing procedures as we considered necessary in the � circumstances. It is the policy of the library to prepare its financial statements on � the basis of cash receipts and disbursements; consequently certain revenues are � ecognized when received rather than when earned, and cPrtain expenses are rec�gnized when paid rather than when the obligation is incurred. � Additionaily, the Library neither maintains balance sheet accounts for the various funds nor does it provide depreciation for certain fixed assets. Instead, the Library records the total expenditure as an Pypense of the fund in the period the payment is made. Accordingly, the accompanyi;ig � statements of cash receipts, disb�%sements and fund balances are not intended to present financial position and results of operations in contormity with generally accepted accounting principles. � In our opinion, the aforementioned statements, prepared on a cash basis, present fairly the balances of the funds listed above of the Cape �irardeau � Public Library, at June 30, 1980, and the cash transactions for the year then ended, on a basis consistent with that of the preceding year. Respectfuliy submitted, � � T �� ^. �,,� �� -�- ��0.� ROBERT J! EARI.EY� & COMPANY � Certified Public Accountants August 19, 1980 � � CAPE �IRARDEAU PUBLIC LIBRARY CAPE GIRARDEAU, MISSOURI � SCHEDULE OF RECEIPTS, DISBURSEMENTS AND FUND BALANCES LIBRARY OPERATING FUND � Year Ended June 30, 1980 � BALANCE IN FUND JULY I , 1979 $ 92,790.21 RECEIPTS AND TRANSFERS: � Locally assessed and public service corporation taxes $ 198,438. 12 Transfers from Cash Collection Fund, page 6 9, 191 .34 � Interest on investments 9, 139.51 Transfer from State Aid Fund, page 5 7,000.00 Total receipts and transfers 223,768.97 � $ 316,559. 18 � DISBURSEMENTS: Salaries and wages $ 126,719.51 � Books 27,943.77 Payroll taxes and insurance 7,947.98 Auditing 675.00 Utilities 4,344.61 � Repairs and maintenance 1 ,473.47 Various supplies and miscellaneous 4,314.98 Art prints, periodicals and newspapers 3,554.21 � Records, films, microfilm, etc. 1 ,581 . 18 Equipment , furniture and fixtures 2,910.24 Communications 3,852.96 Office supplies 6,308.36 � Car allowance, travel and memberships 3, 188.07 Postage, freight and express 3,443.56 Insurance and bonds 4,594.00 � Total disbursements 202,851 .90 � BALANCE IN FUND JUNE 30, 1980 $ 113,707.28 � CONSISTING OF : • Cash in checking account $ 3,707.28 Cash in open time deposit I10,000.00 � Total as above ' $ 113,707.28 � � � -2- � CAPE GIRARDEAU PUBLIC LIBRARY CAPE GIRARDFAU, MISSOURI � SCHEOULE OF RECEIPTS, DISBURSEMENTS AND FUND BALANCES � LIBRARY BUILDING FUND Year Ended June 30, 1980 � BALANCE IN FUND JULY I 1979 � $ 309,259.84 � RECEIPTS: Locally assessed and public service � corporation taxes $ 5,230. 19 Interest on investments 2g�7�2, � � � Total receipts 34,942.30 $ 344,202. 14 � DISBURSEMENTS: Architect 's fees $ 15, 132.93 � Consultant 's fees 5,452.94 Other library construction costs�` 138,556.84 Total disbursements 159, 142.71 � � BALANCE IN FUND JUNE 30, 1980 $ 185,059.43 � CONSISTING OF: � Cash in checking account 5,059.43 Cash in open time deposit 180,000.00 � Total as above $ 185,059.43 � � � -�Additional building costs of $529,890.32 were paid from the City's Capital Improvement Fund during the year ended June 30, 19�30. � F� -;- � CAPE GIRARDEAU PUBLIC LIBRARY CAPE GIRARDEAU, MISSOURI � � SCHEDULE OF RECEIPTS, DISBURSEMENT5 AND FUND BALANCES � IBRARY CONTRIBUTIONS FUND � Year Ended June 30, 1980 � BALANCE IN FUND JULY I , 1979 $ 37, 169.39 � RECEIPTS AND TRANSFERS: Contributions $ 70, 145. 17 Interest on investments 4,869.32 � Total receipts 75,0�4.49 $ 112, 183.88 � DISBURSEMENTS: Contribution campaign management $ 160.50 Equipment and furnishings 22,385.38 � �andscaping 3,200.00 Total disbursements 25,745.88 � BALANCE IN FUND JUNE 30 1980 � $ 86,438.00 � CONSISTING OF: � Cash in checking account $ 6,438.00 Cash in open time deposit 80,000.00 � Total as above $ 86,438.00 � � � � � —4— � � CAPE GIRARDEAU PUBLIC LIBRARY CAPE G I RARDEAU, rr1 I SSOUR I � — SCHEDUI.E OF RECEIPTS, DISBURSEMENTS AND FUND BALANCES � STATE AID FUND Year Ended June 30, 1980 � � BALANCE IN FUND JULY I , 1979 $ 1 ,939.00 � RECEIPTS: State aid $ 8,552.64 Reimbursement of travel and meeting expenses ( footnote) 1 ,836.00 � Total receip#s 10,388.64 � $ 12,327.64 DISBURSEMENTS AND TRANSFERS: Travel $ 1 ,827.00 � Dues and registrations 669.00 Printing and supplies 122.02 Postage 428.80 � Miscellaneous 260. 19 Total disbursements $ 3,307.01 Transfer to Library Operating Fund, page 2 7,000.00 � Total disbursements and transfers 10,307.01 � BALANCE IN FUND JUNE 30 t980 $ 2 020.63 , , . � CONSISTING OF: Cash in checking account $ 2,020.63 � � Footnote: With permission from the Board, the Librarian has written checks for tickets and anticipated expenses for trustees' and staff travel expenses. Staff inembers in turn reimburse the State Aid Fund when � actual expenses are paid from the Operating Fund. Trustees' actual expenses and staff national conference expenses are paid by the fund. � � � -5- � CAPE GIRARDEAU PUBLtC LIBRARY CAPE GIRARDEAU, MISSOURI � — - SCHEDULE OF RECEIPTS, DISBURSEMENTS AND FUND BALANCES � CASH COLLECTION FUND Year Ended June 30, 1980 � � BALANCE IN CASH DRAWER JULY i , 1979 $ 350.86 � RECEIPTS: Fines $ 4,389.36 Gifts and memorials 925.25 � Copies and microprints 1 ,792.09 Lost and damaged books, films, toys, etc. 960.33 Reimbursements - Postage, supplies, telephone, etc. 605.33 � Card applications and replacements 312.00 Proceeds from book sales 310.00 Total receipts 9,294.36 � $ 9,645.22 � DISBURSEMENTS: Transfers to Operating Fund, page 2 9, 191 .34 � � BALANCE IN CASH DRAWER JUNE 30, 1980 $ 453.88 � � � � � � -6- �