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Home My WebLink About1978-1979.AuditReport.Library � � � � � � � � CAPE GIRARDEAU PUBLIC LIBRARY CAPE GIRARDEAU, MISSOURI � � � � AUDITORS' REPORT JUNE 30, 1979 � � � � � � � � � � � � TABLE OF CONTENTS � Page � Auditors' Report 1 Schedule of Receipts , Di.sbursements and Fund Balances; � Library Operating Fund 2 � Library Building Fund 3 Library Contributi.ons Fund 4 � State Aid Fund 5 Special Memorial Buil.ding Fund 6 � Cash Collection Fund � � � � � � � � � � ' � , ��,��., � � � �� CERTIFIED PUBLIC ACCOUNTANTS � 2103 THEMIS STREET E. A. ROTHAUB, C. P. A. o / CAPE GIRARDEAU, MO. J. G. BARTEL3, C. P. A. �I..� ��x�/"'' �'e��X�' !j'�/�O� 314-334-2845 tJ c�cu w VV R. J. EARLEV, C. P. A. FARMINGTON, MO. N. C. WATKINS, JR., C. P. A. 314-756-2298 � J. R. JANSSEN, C. P. A. ST. LOUIS. MO. T. R. BEGLEY, C. P. A. 314-997-2544 w. M. WOIFE, C. P. A. D. E, BROWN, C. P. A. G. G. STANLEY, C. P. A. � To the Boar.d of Trustees Cape Girardeau Public Librar.y � Capc Gi.rardeau, Missouri 63701 � We have examined the accompanying statements of cash receipts, disbursements and fund balances of the funds lisCed below of the Cape Gi_rardeau Publ.ic Library, for the year. ended June 30, 1979: � Library Operating Fund Librar.y Building Fund Libr.ary Contributions Fund � State Aid Fund Special Memorial Bui.lding Fund Cash Collection Fund � Our examination was made in accordance with generally accepted auditing standards, and accordingly incl.uded such tests of the accounting recor.ds and such other auditing procedures as we considered necessary in the � circumstances. IC is the policy of the Library to prepare its financial s�atements on � the basis of cash receipts and disbursements ; consequently certain r.evenues are recognized when received rather. than when earned, and certain expenses are r.ecognized when pai.d rather �han when the obligation i.s incurred. Addi.Cionally, the Li.br.ary neithc:r maintai.ns baJance sheet accounts for � the various funds nor does it provide depreci.ation for certain fixed assets. Instead, the Library records the Lotal expendir_ure as an expense of the fund in the period the payment is made. Accordingly, the accompanying � statements of cash recei.pts, disbursements and fund balances are not intended to present financial position and results of operations in conformity wi.th general.ly accepted accounCing principles. � In our opinion, the aforementioned statements, prepared on a cash basis, present fairly the balances of the funds listed above of the Cape Girardeau Public Library, at June 30, 1979, and the cash transactions for the year � then ended, on a basis consistent wi.th Chat of the preceding year. Respectfully submie�ed, .� � 1'��^�..,-"•�6 ... .,r�+s�,\�'t�zr`�/� � f'?' ROTHAUS, BARTELS, EARLEY & COMPANY � Ccrtified Public Accountants � Septcmber 21 , 1979 — i — � CAPE GIRARDEAU PUBLIC LIBRARY � CAPE GIRARDEAU, MISSOURI SCHEDULE OF REGEIPTS, DISBURSEMENTS AND FUND BALANCES � LIBRARY OP�RATING FUND Year �nded June 30� 1979 � BALANCE IN FUND JULY 1 � 1978 $ 76,358.30 � RECEIPTS AND TRANSFERS: Local.ly assessed and public service corporation taxes $ 179,882.53 � Tr.ansfers from Cash Collection Fund. page 7 6,975.08 Interest on investments 6,283.40 Transfer from State Aid Fund, page 5 9,500.00 Total r.eceipts and transfers 202,641.01 � $ 278,N99.31 DISBURSEMENTS: � Sal.ar.ies and wages $ 114,533.77 Books 23,206.80 Payroll taxes and insurance 7,271.76 � Book processing 454.45 Auditing 650.00 Utilities 4,099.91 Repair.s and maintenance 1,649.72 � Various supplies and Miscellaneous 7, 131.76 Art prints, periodicals and newspapers 2,937.64 Records, fi.lms, micr.ofilm, etc. 4,072.21 � Equipment , furniture and fixtur.es 1 ,888.42 Communications 4,063.95 Audio visual contracts and ser.vices 1 ,615.44 � Car all.owance, travel and memberships 3,947.97 Postage. freight and express 3,634.30 Insurance and bonds 5,051.00 Total disbursements 186,209. 1.0 � BALANCE IN FUND JUNE 30, 1979 $ 92,790.21 � CONSISTING OF: Cash in checking account $ 12,790.21 � Cash in open time deposi.t 80,000.00 Total as above $ 92,790.21 � � � � - 2 - � � CAPE GIRARDEAU PUBLIC LIBRARY CAPE GIRARDEAU, MISSOURI � SCHEDULE OF RECEIPTS, DISBURSEMENTS AND FUND BALANCES LIBRARY BUILDING FUND � Year Ended June 30, 1979 � BALANCE IN FUND JULY 1 , 1978 $ 309.1.15.38 � RECEIPTS: Locally assessed and public service corporation taxes $ 14,577.89 � Interst on investments 24,111. 14 Total receipts 38,689.03 � $ 347,804.41 � DISBURSEMENTS: Archi�ect ' s fees $ 37,873.57 Other librar.y building siCe cosCs 671..00 � Total Di.sbursements 38,544.57 � BALANCE IN FUND JUNE 30, 1.979 $ 3Q9,259.84 � CONSISTING OF: Cash in checking account $ 8,259.84 � Cash in open ti.me deposi.t 301 ,000.00 Total as above $ 309,259.84 � � � � � � - 3 - � CAPE GIRARDEAU PUBLIC LIBRARY � CAPE GIRARDEAU, MISSOURI SCHEDULE OF RECEIPTS, DISBURSEMENTS AND FUND BALANCE � LIBRARY CONTRIBUTIONS FUND Year Ended June 30, 1979 � BALANCE IN FUND JULY 1 , 1978 $ _p_ � RECEIPTS AND TRANSFERS: � Contributions $ 36,257.89 Interest on investments 66.33 Transfer fr.om Special Memorial Building Fund, page 6 1 ,743.67 � Total Receipts 38,067.89 � $ 38,067.89 � DISBURSEMENTS: Contribution campaign management 898.50 � BALANCE IN FUND JUNE 30, 1979 $ 37, 169.39 � CONSISTING OF: � Cash in checking account $ 8,869.39 Cash i.n open time deposit 28,300.00 � Total as above $ 37,1.69.39 � � � � � � - 4 - � CAPE GIRARDEAU PUBLIC LIBRARY � CAPE GIRARDEAU, MISSOURI SCHEDULE OF RECEIPTS. DISBURSEMENTS AND FUND BALANCES � STATE AID FUND � Year Ended June 30, 1979 � BALANCE IN FUND JULY 1, 1.978 $ 3,574.71 RECEIPTS: � State aid $ 10,683.98 Rei.mbursement of tr.avel and meeting expenses (Footnote) 3,188.32 Reimbursement for postage 40.00 � Total recei.pts 13,912.30 � 17 487.01 $ � DISBURSEMENTS AND TRANSFERS: � Tr.avel , r.egistr.ation and meetings $ 2,865.80 Dues 378.00 Fund-rai.sing counsel 1. ,600.00 � Printing and supplies 941.45 Postage 140.00 Miscel.laneous 122.76 � Total disbursments $ 6,048.01 Transfer to Library Operating Fund, page 2 9,500.00 Total disbursements and transfer.s 15,548.01 � � BALANCE IN FUND JUNE 30, 1978 $ 1.,939.00 CONSISTING OF: � Cash in checking account $ 1 ,939.00 Footnote: With permission from the Boar.d, the Librarian has written checks for � tickets and anticipated expenses for trustees ' and staff tr.avel expenses. Staff inembers in turn reimburse the State Aid Fund when actual expenses are paid from the Operating Fund. Trustees' actual � expenses and staff national. conference expenses ar.e paid by this fund. �1 � � � � � CAPE GIRARDEAU PUBLIC LIBRARY CAPE GIRARDEAU, MISSOURI � SCHEDULE OF RECEIPTS, DISBURSEMENTS AND FUND BALANCES SPECIAL MEMORIAL BUILDING FUND � Year Ended June 30� ]979 � BALANCE IN FUND JULY 1 , 1978 $ 1,492.00 � RECEIPTS: Contributions $ 232.80 Interest 18.87 � Total. r.eceipts 251.67 � $ 1 ,743.67 DISBURSEMENTS: � Transfer to Librar.y Contributions Fund, page 4 1,743.67 � BALANCE IN FUND JUNE 30, 1.979 � _p_ � � � � � � � � � - 6 - � � CAPE GIRARDEAU PUBLIC LIBRARY CAPE GIRARDEAU, MISSOURI � SCHEDULE OF RECEIPTS, DISBURSEMk,NTS AND FUND $ALANCES � CASH COLLECTION FUND Year Ended June 30, 1979 � BALANCE IN CASH DRAWER JULY 1 , 1978 $ 353.55 � RECEIPTS: Fines $ 3,428.71 � Gifts and memor.ials 475. 13 Copies and microprints 1.,828.75 Lost and damaged books, films, toys, etc. 485. 18 � Reimbursements — Postage, supplies, telephone , etc. 363. 12 Car.d applications and r.eplacements 220.00 Proceeds from book sales 171.50 � Total receipts 6 972.39 � $ 7,325.94 � � DISBURSEMENTS: Transfers to Operating Fund, page 2 6,975.08 � BALANCE IN CASH DRAWER JUNE 30, 1979 $ 350.86 � � � � � � � �