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HomeMy WebLinkAbout1976-1977.AuditReport.RevenueFunds � � -_ - -- -- _-- II ___- -_ -- - --- --- --_.- --. -_:,_-----__ _-_ - -_ :- : -=__ ___ _-- -..__� i � I I; i� �I �, ii I{ I� �I{ � !! � �i I � II , �; ; �� ;I ; �� � II. li Ii II ,, i �� if � !f i �; �, �, � ;I CITY OF CA�E GIRARDEAU, MISSOURI ii � I; i i; ' � li �i ii �i i !. � I, 'i �� li Ii i i, !I �I "i i� ii � �I ii i� �� �; �� � i i; I �i I I ,j � I ji � �� � ii ; jI i� i ij �� 1 ' f � I �� � ��I �i AUDITORS' REPORT !� REVENUE SHARING FUNDS ;j � JUNE 3D, 1977 �i I': I: (26 2 016 001) !�! i' I ' �' ( ;� ''I Ii I �' ;� �i ;; i ( !'I II �� �`i Ii � ' I I �; I � i� I� i; !I i� ;i l � �� ''i �;i ( � ----- -- -- -:-- _ -- _, ,, �-------- _-- --- --- --- , ----- --- --- --- -- - -- � -- -- - - -- - - r � tt= -_-- - _.. -- -- --_ _ , ---- . _ . __ �_ --- - __ _- ---- ---- !_ ____. ___ __ ___ - __ __ -- -- - � ____ _ _._-- — --- I, -- --- ' � fl I ' II i' �; i� � I� i� � �� � i� �i i� I; � i� '� i; ;; i! i� � �, ,) i i, i; ii � �! i, ;! TABLE OF CONTENTS �I � �'� ; ;� , , �; � �; � Page i� � �i � �i i li Auditors' Report on Financial Audit . . . . . . . •. . . . . . . . . . . . . . 1 I; �� � ; I ;; Statement of Changea in Available Funds ii '� for the Year Ended June 30, 1977 . . . . . . . . . . . . . . . . � . � � � 2 il � ,I � i Statement of Obligations Incurred �� ' for the Year Ended June 30, 1977 . . . . . . . . . . . . . . . . . . . . . 3 I � � '' II I; ; Summary of Data Submitted to the Bureau of the Census ;; " for the Year Ended June 30, 1975 . . . . . . . . . . . . . . . . . . . . . 4 '' �; �� for the Year Ended June 30 1976 �li f ♦ • • • • • • • • • • • • • • • • • • • • S II !i for the Year Ended June 3p, 1977 . . . . . . . . . . . . . . . . . . . . . 6 ;i � i� 'i, Auditors' Report on Compliance . . . . . . . . . � , . � � � � . � � � � � � 7 �I � � , '` �, i! ,, � ii i� i �, I' 6 I� ii ,, 4 i; ; � I' �j ji �i I� � i' I ;� ;i ii �I I � ,I. ; ; �� �� � ,� !; �, i� 'i �� ( .:- ----- --- -- ---- ---- -_- - --_. _-_ -,-- -- i� -- --- ---- --- -- -_ -- -_-- .� 11 - _ ___ __ _ _ _ � HOCHE, BARKLAGE AND COMPANY, iNC. � � � A PROFESSIONAL CORPORATION _ _ re�eptiona CERT(FIED PUBLIC ACCOUNTANTS v++� saaso>> � 1$a l BROqDWRX CAPE 61RARDEAU MISSOURI 68701 August 22, 1977 � �I ;i ;, � '' j; ,j I � i Ii � To the Honorable Mayor and City Council i' i� City of Cape Girardeau, Missouri i � '; ' I � We have examined the Revenue Sharing Fund Statements of Changes �I � il ';; in Available Funds and Obli ations Incurred for the '� g year ended June 30, '� i; 1977, and have compared the financial data included on Bureau of Census '� ii Form RS-9 with audited records of the City of Cape Girardeau, Missouri, i � j for the years ended June 30, 1975, 1976 and 1977. Our examination was Ii �made in �ccordance with generally accepted auditing standards and the � �; Audit Guide and Standards for Revenue Sharing Recipients" issued by the � � Office of Revenue Sharing, U. S. Department of the Treasury, and accord- , ingly, included such tests of the accounting records and such other � auditing procedures as we considered necessary in the circumstances. I �' i ,�� In our opinion, the Statements of Changes in Available Funds and :, � i! Obligations Incurred present fairly the revenue, expenditures, obli- i �I gations incurred and status of revenue sharing funds of the City of Cape � ;; Girardeau, Missouri, for the year ended June 30, 1977, in conformity II � �� with generally accepted accounting principles applied on a basis con- � ,� sistent with that of the preceding year. Further, the financial data � !,I shown in the Bureau of Census Form RS-9 for the years ended June 30, ; � �� 1975, 1976 and 1977, are in agreement with audited records of the City ;' of Cape Girardeau, Missouri. � i; ;� � � I� �'4�=m-�`-�, �`� ,�_ G''��`� � ii Certified Public Accountants 'il i� � I II I � � �i � �, ,; � 'i ;I i ; � i� _ � _ �� , ;! ��-_---__-- -=__--_ __�-__-----_--=--=-_==_---_---_----_____---_ ----_� , � I - � �- _ -- --- --_ ,_ __ _ --- ---- �.__ --__ __ - — ___ _ __ - _ _ -- -- -__ __ _ :� _ . ------ -- - -- - _ _ I ' �" I � '1 i; 'I i �� CITY OF CAPE GIRARDEAU, MISSOURI iI � ! �� I� �� ;� , i; �, REVENUE SHARING FUNDS ;� � �;, STATEMENT OF CHANGES IN AVAILABLE FUNDS ' �i FOR THE YEAR ENDED JUNE 30, 1977 �I �, �I � � (26� 2 016 001) i.� , �i ;; '�, �� �� I� " Per books Adjustments Adjusted �; �� �; Available funds, beginning of year; !� �! Unappropriated $ _ $ _ $ I� � jr Unencumbered appropriations 103,552.00 - 103,552.00 if ;; Total $ 103,552.00 $ - $ 103,552.001 " � � ;!1 Ii !� Add revenue: ��', �i ;i Entitlement payments 634,862.00 - 634,862.00 i� � ;, Interest 22,317.00 1,568.002 23,885.00 �; � ;i Total $ 760,731.00 $ 1,568.00 $ 762,299.00 �� � � G - - _ I; !; Less unappropriated, end of year � ���,{ Available for obligation during year $ 760,731.00 $ 1,568.00 $ 762,299.00 �� � ;; Less: �'� '� Ex enditures _ ;' p (cash) $ 749,105.00 $ $ 749,105.00 � � �,";, Encumbrances (net) (188,826.00) - (188,826.00)3 �i Total obligations incurred $ 560,279.00 $ - $ 560,279.00 i; II �� t '; Unencumbered balance, end of year $ 200,452.00 $ 1,568.00 $ 202,020.00 ;; � 'i Unappropriated, end of year - _ _ i; '! Available funds, end of year $ 200,452.00 $ 1,568.00 $ 202,020.00 �� � '; i� �i il � ;', Footnote 1: The cash balance of this fund at June 30, 1976, was $299,232.00. i� Encumbrances at this date amounted to $195,680.00. �� � I,� Footnote 2: The City loaned $180,000,00 to the General Revenue Fund from the Federal Revenue Shared Fund for a period of 34 days and failed to � ; credit the Federal Revenue Shared Fund with interest on the loan '! as required. Investments by the city yield 9.357o for the period ;; of time the loan was outstanding. � 'i Footnote 3: The City maintains its accounts on the cash basis. Encumbrances �' !� have been applied to the account figures to obtain the figures '� �! for Obligations Incurred during the period. i'' � ;; I � ii � i� � 'I� „ �� i� � '� - 2 - li � ', ;, !i # -� — -- - - -- ---- - ---- -,- �; � --- --- --- � ---- ---- ---- - __ , _ _ --- -----— I ---- -- - ---- --- - � I 00 0 0000 0 o il v . . . . . . a� rn �n � o � �n �o �n o, � M I� rl i i � C� �O �C O �O �t �' tfl N i �1 Ii � N N e-1 �t � rM-I rl \O �I �i b i M u1 � � I i v� S�- U� v} v} i I W I I � w I � � � � I '� �7 1 1 1 1 1 1 1 1 1 ^ � � y � � •� � � d' � ^ +� N 000 O � •r7 � � � O O O O � ro M 1� �O I� i!1 �D � 4/} �C/} V} 'C/� {? 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Property taxes $ 620,499.00 $ - $ 620,499.00 � � I; 2. Sales taxes: iI � �i (a) General sales tax 1,483,692.00 - 1,483,692.00 i� �� (b) Cigarette and tobacco taxes 113,149.00 - 113,149.00 �j � II (c) Public utilities tax 395,693.00 - 395,693.00 j' 3. Licenses, permits and other taxes: ;j (a) Motor vehicle licenses (local) 85,756.00 - 85,756.00 li � ,�;' (b) Fees retained from tax '; 'I collections by officials of �' ii � your government 776,00 _ 776.00 jl jj (c) Other 205,618.00 205,618.001 I' �' � �I i PART I I I ; � li �i From state: ;; '� 1. General support: " �' (a) All other (intangible tax) 44,727.00 - 44,727.00 ���� � ;I 2. Streets and highways 267,334.00 - 267,334.00 �' 'I 3. All other 77,878.00 - 77,878.002 i � From other local governments 2,255.00 - 2,255.00 � � �',I�,, From Federal Government (directly) 7��,754.�• - 7l0,754.003 � li �; � � �I Footnote l: Merchants licenses (sales) $180,005.00; engineer and inspection fees �', ii, $25,110.00; dog licenses $503.00. i;l � ��; Footnote 2: Flood assistance $29,213.00; secondary sewage treatment plant $36 200.00• I��'' , � � i� � ' police mobile radio reimbursement $1,166.00; police training manuals ;j �i $1,930.00; library state aid $9,369.00. i,; I� ��I Footnote 3: Secondary sewage treatment plant and grid station $186,400.00; airport �I � � im rovement ro'ect $42 464.00• o en land s ace for arks 19 610.00• ,�I ',I'i P P J > > P P P $ , , I� Federal Revenue Sharing $542,280.00. ��i � II �i , '! �I �j �� � , i� ii �! �I I II� � �'{ - 4 " i� � _ ___ _ - _-- - _ _ _- -- ___ _-- -_ __- -_- :: :-:- . _ _ -__ _-- -__� � � . � --- — - ---- - {�- -- --- -- --- __- - __- _-_ --__ __^-__ - --- --- --- --- ---------- -- ___ --- - - ---- _ � - - --- �I � � I �i �� ,�� � , � CITY OF CAPE GIRARDEAU, MISSOURI i I I � IISLTMMARY OF DATA SUBMLTTED TO BUREAU OF THE � � il CENSUS FOR THE YEAR ENDED JUNE 30, 1976 j � (26 2 016 001) �' � '� � � '; �! Reported Audit li �� to census adjustments Adjusted I� � �,' PART I i� ;� 1. Property taxes $ 630,308.00 $ - $ 630,308.00 'i � �i 2. Sales taxes: _ li '� (a) General sales tax 1,649,192.00 1,649,192.00 '� �', (b) Cigarette and tobacco taxes 119,345.00 - 119,345.00 j � �� (c) Public utilities tax 493,915.00 - 493,915.00 � �! 3. Licenses, permits and other taxes: il il (a) Motor vehicle licenses (local) 88,025.00 - 88,025.00 li � j� (b) Fees retained from tax �, collections by officials ;'. �� of your government 808.00 - 808. '' 00 i, � i: (c) Other 219,596.00 - 219,596.U01 li � ;� �� i I pAR� I I 1� � ��� From state: � !; ,i ;� 1. General support: � ;i (a) A11 other (intangible tax) 31,583.00 - 31,583.00 ! � ;',' 2. Streets and highways 281,118.00 _ 281,118.00 ;� �� 3. All other 397,351.00 397,351.002 !'j ',j Fram other local governments 30,710.00 - 30,710.00 �I � ;i From Federal Government (directly) 2,269,003.00 - 2,269,003.003 'i �I i ! 'i I �'i Footnote 1: Merchants licenses (sales) $180,998.00; engineer and inspection fees ,� $37,994.00; dog licenses $604.00. � , ��, �' Footnote 2: Secondary waste treatment plant $31'7,925.00; police co�aunication equip- � ment $8 982.00• olice ol ra h trainin reimbursement 4 074.00• !i > > P P YS P S $ , , � �I!; library state aid $9,364.00; public service employee program reimburse- . '� �,I ments $57,006.00. ' �' Footnote 3: Federal Revenue Sharing Funds $6Q8,269.00; open land space for parks ;'i � �; $69,610.00; secondary waste treatment plant $1,591,124.00. � ;j ;�i , i � i; �! ' '' II - '; ;; Ij ,,! ii ,; !, i i. ',i - s - li '�; I „ , �, �--------- --- -- -__ -- ---- --- - --- - --- ---- �� � - - _ --- _ --- - - ;i --- - - _-_. --__ --_ -.:- -__- ----__-__ ---- -- - _ -__ - --- -- ___-�( �j II � �; ; � il I� �' I,i '� i � i CITY OF CAPE GIRARDEAU, MISSOURI !� i� I� II il � �; SUMMARY OF DATA SUBMITTED TO BUREAU OF THE II i! CENSUS FOR THE YEAR ENDED JUNE 30, 1977 I � �' (26 2 016 001) {, �� i i' �� � i� �� � ��� 8eported Audit li �� ta census adjustments Adjusted j� �� PART I �� ' 1. Property taxes $ 665 495.00 II � $ - $ 665,495.00 ''� 2. Sales taxes: ;, !; ,; � �� (a) General sales tax 1,838,463.00 _ 1,838,463.00 � l; (b) Cigarette and tobacco taxes 124,401.00 124,401.00 ' i (c) Public utilities tax 615,625.00 - 615,625.00 ''' � ;� 3. Licenses, permits and other taxes: i; ii (a) Motor vehicle licenses (local) 90,125.00 90 125.00 � �� !; (b) Fees retained from tax ' 'i � �; collections by officials of - !i i� li your government 1,022.00 1,022.D0 ! (c) Other 255,743000 - 255,743.001 ii I; � i i PART II �' �, �' From state: ;i Ii � ;; 1. Gex�eral support: - ii ii (a) All other (intangible tax) 33,939.00 33,939.00 ��; 2. Streets and highways 284,297.00 - 284,297.00 ;I �'i; 3. All other 752,561.00 - 752,561.002 �' � � - I, From other local governments 27,469.00 27,469.003 ��i From Federal Government (directly) 3,966,228.00 - 3,966,228.00 �i � ''' i I i� � '' Footnote l: Merchants licenses (sales) $210,298.00; engineer and inspection fees i! '� $43,805000; subdivision plat fees $1,150.00; dog licenses $490.00. �' Footnote 2: Secondary waste treatment plant $658,180.00; public service employee ro ram reimb ursements 6 956 1' 8 00• o ice tr in'n . a i r i P g $ e mbursements > > P g 14 346 0• 1'b $ , .0 , i rar state aid $9 357.00• boardin state risoners Y , , g P '� $1,092.00o �I, Footnote 3: Secondary waste treatment plant $3,289,400.00; municipal airport im- rovements $16 621.00• EPA rants 5 300.00• boardin federal ris !�I� P > > S $ , , g P oners $435.00; open land space for parks $19,610.00; Federal Revenue Sharing '�! ;i Funds $634,862.00, i :;� iI I� , ii 'i �i i I li li I' - 6 - 'i Ii �� �� ii il ; - ------------------_- -___- ----- __-------------- ---- ------- .. '� � _ � HOCHE, BARKLAGE AND COMPANY, INC. A PROFESSiONAL CORPORATION TEIEPHONE � � CERTIFIED PUBLIC ACCOUNTANTS (314) aa�.aoi� ! � 1221 BROADWAY GAPH GIRARDEAU MFSSOURI 63701 ' i ' August 22, 1977 i; � I'I , ,� , �, � � ' ,' ii I REPORT OF INTERNAL ACCOUNTING �� � ii CONTROLS AND COMPLIANCE MATTERS � ,, ;I i� �' �I � To the Honorable Ma.yor and City �ouncil i I� City of Cape Girardeau, Missouri I !� li � I ,� I �I We have examined the Revenue Sharing Fund Statements of Changes �i � in Available Funds and Obligations Incurred for the year ended June 30, ii EI� 1977, and have compared the financial data included on the Bureau of � �� the Census Form RS-9 with the audited records of the City of Cape ��, i' Girardeau, Missouri, for the years ended June 30, 1975, 1976 and 1977. ` Our examination was made in accordance with generally accepted auditing I standards and the "Audit Guide and Standards for Revenue Sharing Recipients" (Guide) issued by the Office of Revenue Sharing, U. S. j ' �i Department of the Treasury, and accordingly included such tests of the i li accounting records and such other auditing procedures as we considered i I� necessary in the circumstances. As part of our examination, we made �I �� a study of those internal accounting and administrative control pro- II cedures and compliance matters that we considered relevant to the � l� criteria established by the Office of Revenue Sharing as set forth in i Section V. D. of its "Guide." The objective of internal accounting control is to provide reason- I� able, but not absolute, assurance as to the safe-guarding of assets � against loss from unauthorized use or disposition, and the reliability � ;li of financial records for preparing financial statements and ma.intaining j �I accountability for assets. We understand that the objective of those � administrative control procedures comprehended in the Office of Revenue �i � Sharing's criteria is to provide similar assurance as to compliance �i � with its related requirements. The concept of reasonable assurance i� recognizes that the cost of a system of internal control should not i� exceed the benefits derived and also recognizes that the evaluation of �; these factors necessarily requires estimates and judgments by manage- 'j ment. II I� i �I �I � �; ;i il ;i � �� I� - � - jl � I --- ----- ---___ --------------- ----- ---------- -- ---------------_---- _--_---------------- --------------- -----� � ------------------- ---- __-------..----------__ _--- -- --- --- - - — , _ — - --- _ ___-- -- ___ — ------ --- -- �I - -- --- � '� ii ,� � �i There are inherent limitations that should be recognized in consider- i� ing the potential effectiveness of any system of internal control. In C � the performance of most control procedures, errors can result from mis- � ;I understanding of instructions, mistakes of judgment, carelessness or (� other personal factors. Control procedures whose effectiveness depends '� upon segregation of duties can be circumvented by collusion. Similarly, I � i control procedures can be circumvented intentionally by management with I respect either to the execution and recording of transactions or with respect to the estimates and judgments required in the preparation of I � financial statements. Further, projection of any evaluation of internal ' control to future periods is subject to the risk that the procedures may become inadequate because of changes in conditions, and that the degree � � of compliance with the procedures ma.y deteriorate. � I We understand that procedures in conformity with the criteria re- � � I' ferred to in the first paragraph of this report are considered by the � , Office of Revenue Sharing to be adequate for its purposes in determining ' the adequacy of internal control and compliance with laws and regulations � applicable to the revenue sharing program, and that procedures that are j not in conformity therewith indicate some inadequacy for such purposes. i Based on this understanding and on our study, we believe that the City of � I Cape Girardeau's procedures were adequate for the purposes of the Office � ( of Revenue Sharing. I ' � i This report is intended for use in connection with the Revenue � Sharing Program to which it refers and should not be used for any other j purpose. I� f I , I� `����� G�.� ,�. I ! ��`N�� � I �ii Certified Public Accountants � i� � li i �I� �) '� ii �� i� II '� ,i i� I; '' !I '�� ' II�, i� ;� �� �i I,� ( 'i iJ � �' i, �' - 8 - ;i Ii II'iI � � `` -- -- ---_ ----- ---- - --- -__ ----- -------- ---�------ -. � ----- -- ---_ - - - __. -- -