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I CAPE GIRARDEAU PUBLIC LIBRARY
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AUDITORS' REPORT
� �� JUNE 30, 1978 ,
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i� TABLE OF CONTENTS I
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Page
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Auditors Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 i
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� �; Schedule of Receipts, Disbursements and Fund Balances:
Library Operating Fund . . . . . . . . . . . . . . . . . . . . . . . . . • 2 ,
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Library Building Fund . . . . . . . . . . . . . . . . . . . . . . . . . . 3 ''��
II���'� • • • • •� • • • • • • • • • • • • • • • • • • • • • • • • • 4
State Aid Fund
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Special Memorial Building Fund . . . . . . . . . . . . . . . . . . . . . . 5 �����,
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Scholarshi Fund . . . . . . . .
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� I,� Cash Collection Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 '
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��i KRAFT, MILES & TATUM
� i; FORMERLY
I; HOCHE, BARKLAGE AND COMPANY, INC.
II'i A PROFESSIONAL CORPORATION TELEGHONE
� � (314)334-3011
I� CERTIFIED PUBLIC ACCOUNTANTS
j� 1221 BROADWAY CAPE GIRARDEAU MISSOURI 63701
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j�'� October 3, 1978
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To the Board of Trustees
Cape Girardeau Public Library
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Cape Girardeau, Missouri
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We have examined the statements of cash receipts, disbursements
�'I'I and fund balances of the funds listed below of the Cape Girardeau Public
Library, for the year ended June 30, 1978.
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Library Operating Fund
� ; Library Building Fund
State Aid Fund
Special Memorial Building Fund
� , Scholarship Fund
Cash Collection Fund
� ''; Our examination was made in accordance with generally accepted
auditing standards, and accordingly included such tests of the accounting
records and such other auditing procedures as we considered necessary in
� I', the circumstances.
It is not the policy of the Library to accrue income or ex-
penses as they relate to the fund balances; consequently certain revenues
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��'�, are recognized when received rather than when earned, and certain expenses
are recognized when paid rather than when encumbered. Additionally, the
� ;', Library neither maintains balance sheet accounts for the various funds nor
does it provide depreciation for certain fixed assets. Instead the
Library records the total expenditure as an expense of the fund in the
period the payment is ma.de. Accordingly, the accompanying statements of
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cash receipts disbursements and fund balances are not intended to present
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' financial osition and results of o erations in conformity with enerally
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� !' accepted accounting principles,
I'� In our opinion, the accompanying statements, prepared on a cash
� �,' basis, present fairly the balances of the preceding funds of the Cape
� Girardeau Public Library, at June 30, 1978, and the cash transactions for
the year then ended on a basis consistent with that of the preceding year.
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Certified Public Accountants
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i, CAPE GIRARDEAU PUBLIC LIBRARY ',
CAPE GIRARDEAU, MISSOURT !
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� SCHEDULE OF RECEIPTS, DISBURSEMENTS AND FUND BALANCES
� � CITY OF CAPE GIRARDEAU, LIBRARY OPERATING FUND '�
YEAR ENDED JUNE 30, 1978 I�
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;; BALANCE IN FUND, JULY 1, 1977 $ 66,020.41 ��
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� '', RECEIPTS AND TRANSFERS: ''j
�'� Locally assessed and public service �,
�I corporation taxes $ 166,549.62
� � Transfers from Cash Collection Fund, page 7 6,243.53 '��
,;, Interest on investments 5,707.96
'' Transfer from State Aid Fund 7,360,00 !,',
� i,� Total receipts and transfers 185,861.11 ;�I
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$ 251,881.52
� i', DISBURSII�N�S:
� Salaries and wages $ 104,566.75
� I� Books 25,244.02
��,' F.I.C.A. taxes and insurance 11,168.55 1;'i
;'. Book processing 3,968.09 ',
� ;', Auditing 575.00
Utilities 3,937.60
Re�airs and maintenance 1�,702.98 �II
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I, Various supplies and miscellaneous 6,082.62
�'� Art prints, periodicals and newspapers 3,632.85 ',I
' Records, films, microfilm, etc. 2,755.03 �';I
� ��', Equipment, furniture and fixtures 1,847.17 '�
Communications 1,560,23
�j Audio visual contracts and services 3,237.90 I''�'I
� �'�, Car allowance, travel and memberships 3,555.69
Postage, freight and express 1,688.74 ���
Total disbursements 175,523.22 il
� I,'� BALANCE IN FUND JUNE 30, 1978 $ 76,358.30 ';i
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� �'��i, GONSISTING OFo �
'� Cash in checking account $ 6,358.30 ;�;
�,'� Cash in open time deposit 70,000.00 ��'�
� ���'��� Total as above $ 76,358.30 i�
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� �! CAPE GIRARDEAU PUBLIC LIBRARY !
��; CAPE GIRARDEAU, MISSOURI ';
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! SCHEDULE OF RECEIPTS, DISBURSEMENTS AND FUND BALANCES
�'I CITY OF CAPE GIRARDEAU, LIBRARY BUILDING FUND �!
� ;� YEAR ENDED JUNE 30, 1978 !„
� �,I'I BALANCE IN FUND, JULY 1, 1977 $ 271,195.51 '�
RECEIPTS:
� , Locally assessed and public service
corporation taxes $ 13,492.31 �
Interest on investments 24,999.76 ��'
� � Contribution from Phi Sigma Epsilon 1,444.38 ��'
Receipts from crop rent 17$.42 !II
� �����I Total receipts 40,114.87 ��I
I I $ 311,310,38 �',�
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� �I DISBURSEMENTS: '
�I Library Building site costs 2,195.00 ��
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�' BALANCE IN FUND, JUNE 30, 1978 $ 309,115.38 '�
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CONSISTING OF:
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i Cash in checking account $ , �II
� I, Cash in open time deposit 302,000.00 �;
�; Total as above $ 309,115.38 ���
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I� CAPE GIRARDEAU PUBLIC LIBRARY
Ij CAPE GIRARDEAU, MISSOURI
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iI SCHEDULE OF RECEIPTS, DISBURSEMENTS AND FUND BALANCES !,i
� II STATE AID FUND
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' YEAR ENDED JUNE 30, 1978 ,i
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;!� BALANCE IN FUND, JULY 1, 1977 $ 3,577.65
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'�i RECEIPTS:
State aid $ 9,964.94
� ;I Reimbursement of travel and
',: meeting expenses (Footnote) 1,972.50
I! Reimbursement for films
� i and materials 121.27
Total receipts 12,058.71
$ 15,636.36
� ' DISBURSEMENTS AND TRANSFERS:
'I� Travel, registration and meetings $ 2,229.35 '
� il'', Dues 334.00 ';�I
;'ii Films 140.77 '!
!' Equipment and fixtures 1,753.18
� �,'; Postage 140.00 �
Miscellaneous 104.35 II.
�' Total disbursements $ 4,701.65 ��
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'Fransfer to Library 7,360.00 ��
Total disbursements and transfers 12,061.65
' �I BALANCE IN FUND, JUNE 30, 1978 $ 3,574.71 jl
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� I'I CONSISTING OF: li
'�'�,� Cash in checking account $ 3,574.71 �'i
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Footnote: With permission from the Board, the Librarian has written checks for �;�,
� ,� airline tickets and anticipated expenses for trustees' and staff I{
�i:, travel expenses. Staff inembers in turn reimburse the State Aid Fund ;�I
when actual expenses are paid from the Operating Fund. Trustees' ',�
� ���Ili� actual expenses and staff national conference expenses are paid by ',�i
this fund. !;
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� �I,I CAPE GIRARDEAU PUBLIC LIBRARY I,
' CAPE GIRARDEAU, MISSOURI
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�, SCHEDULE OF RECEIPTS, DISBURSEMENTS AND FUND BALANCES �
I SPECIAL MEMORIAL BUILDING FUND '
� i,, YEAR ENDED JUNE 30, 1978 '�',
,'', BALANCE IN FUND, JULY 1, 1977 $ 1,356.47
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RECEIPTS:
� ' Memorials $ 65.00
'����, Interest 70.53 '��
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� Total receipts 135.53
� $ 1,492.00 �'
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DISBURSEMENTS - !
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BALANCE IN FUND, JUNE 30, 1978 $ 1,492.00 !!i
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CONSISTING OF: ��
Cash in savings account $ 1,492.00 I,
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� ';�, Note: This fund was established for designated ;I
and undesignated gifts and memorials. i;
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CAPE GIRARDEAU PUBLIC LIBRARY II�
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��I SCHEDtJLE OF RECEIPTS, DISBURSEMENTS AND FUND BALANCES
�II SCHOLARSHIP Fi.Tn1D �'�i
YEAR ENDED JUNE 30, 1978 ��
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BALANCE IN FUND, JULY 1, 1977 $ 300.00
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RECEIPTS -
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� !� DISBURSEMENTS: �
;�! Transfer to Springfield-Greene County Library 300,00 ;�,
;', BALANCE IN FUND, JUNE 30, 1978 $ -
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� '�', Note: Scholarship recipients agree to work in Missouri libraries for a ;�'�
two year period after acquiring their library science degree. If
the recipients do not fulfill this requirement, they must repay a ,li
ro ortionate amount of the scholarshi received b them. The li
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�I $300.00 represents a partial repayment arising from such a I�
situation. In the current year, the Library was authorized to ii
� ',', transfer these funds. �'
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CAPE GIRARDEAU PUBLIC LIBRARY i;
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�, SCHEDULE OF REGEIPTS, DISBURSEMENTS AND FUND BALANCES ,j
� ,I CASH COI,LECTION FUND j i
(�� YEAR ENDED JUNE 30, 1978 ,'�I
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� �! BALANCE IN CASH DRAWER, JULY 1, 1977 $ 86.57
� RECEIPTS:
Fines $ 3,171.18
Gifts and memorials 630.01
� '�il�'i Insurance proceeds from destroyed book drop 225.00
�' Copies and microprints 1,397.44 ;,
Lost and damaged books, films, toys, etc. 554.32
Reimbursements - Postage, supplies, telephone, etc. 347.56 li
� �I`� Card a lications and re lacetnents 155.00
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Proceeds from book sales 150.00 '�
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Total receipts 6,630.51
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$ 6,717.08 �;
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DISBURSII�NTS: '�
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Cash shorta e - theft 120 00
g $ . i�
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I'i Transfers to Operating Fund, page 2 6,243.53
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j��,, BALANCE.IN CASH DRAWER, JUNE 30, 1978 �I
$ 353.55 I�i
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