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Home My WebLink About1976-1977.AuditReport.Library � __ - --_ ,___ -- .--- --- -,_- --- --- _-_ _-- _-- --- --- --- - - _ - -- ------- ____ I I � I �I � I � �� ! �� I � I � I � � CAPE GIRARDEAU PUBLIC LIBRARY � CAPE GIRARDEAU, MIS50URI � �i �I � �i � � � � I �I � i I � I'�( �I � �I I� AUDITORS' REPORT I i� JUNE 30, 1977 i � � '� �; ,, � !' ;' �i ii � ,. �! � � � �� ; ;, � �I � � '' ;I � � � l� ----_ --_=-_- --- ------- - --_ -__ _- .- --- .--_ =-_ --- --- --- � ----- __. --- � � 'II � i � �� I � �I � I � � I � I I I � � TABLE OF CONTENTS � � � Page i Auditors' Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 � Schedule of Receipts, Disbursements and Fund Balances: I � I L�brary Operating Fund . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Library Building Fund . . . . . . . . . . . . . . . . . . . . . . . . . . 3 � � State Aid Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 � I Special Memorial Building Fund . . . . . . . . . . . . . . . . . . . . . . 5 , ` i Scholarship Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 � � . i Ca.sh Collection Fund . . . . . . . . . . . . . . . . . . . . . . . . . . 7 il , � 'I, �i �� ,, �� '�� i� '� �� ; ; �, � ;; �� i� � � i I� �� +i i,� I� � ;i . i� !� li � - ---_== ___=---- -__==- - -_----__ --_ --- -__-—_- -- __.___ � � -----_ � � � HOCHE, BARKLAGE AND CC�MPANY, INC. � � A PROFESSIONAL CORPORA71pN T@��q� _ a�a> aaaaoi� CERTIFIED PUBLtC ACCOUNTAI�ITB � 1 22 i BROADWAY GAPE GtRARD�AU Mt930UR1 63701 September 1, 1977 � � To the Board of Trustees � Cape Girardeau Public Library Cage Gixardeau, Missouri � We have examined the statements of cash receipts, disbuzsements � and fund balances of the funds listed below of the Cape Girardeau Public Library, for the year ended June 30, 1977. � Library Operating Fund Library Building Fund � State Aid Fund Special Memorial Building Fund Scholarship Fund � Gash Gollection Fund Our exami.nation was made in accordance with generally accepted � auditing standards, and accordingly included such tests of the accounting � records and such other auditing procedures as we considered necessary in � the circumstances. � I In our opinion, the accompanying statements, prepared on a cash I � � basis, present fairly the balances of the preceding funds of the Cape i li I Girardeau Public Library, at June 30, 1977, and the cash transactions for i I� i the year then ended on a basis consistent with that of the preceding year. !' i � 'i i �� `��°.-�°�,�-. � �' i �'i Certified Public Accountants i Ii I � II I Ij !; li ',� � ,; _ 1 _ !I � �� ;i �,i � ' _-_ ___ - --_—_� �----_------_ --- --- _.__ _-- ------ � - � � CAPE GIRARDEAU PUBLIC LIBRARY CAPE GIRARDEAU, MISSOURI � SCHEDULE OF RECEIPTS, DISBURSEMENTS AND FUND BALANCES � CITY OF CAPE GIRARDEAU, LI$RARY OPERATING FUND, YEAR ENDED JUNE 30, 1977 � BALANCE IN FUND, JULY 1, 1976 $ 56,878.56 � RECEIPTS AND TRANSFERS: Locally assessed and public service corporation taxes $ 159,990.53 � Transfers from Cash Collection Fund, page 7 5,177.25 - Interest on investments 5,416.43 Transfer from State Aid Fund 1,000.00 � Total receipts and transfers 171,584.21 $ 228,462.77 � DISBURSEMENTS: Salaries and wages $ 95,107.07 � Books 24,774.44 F.I.C.A, taxes and insurance 11,325.58 Book processing 4,392.94 � Auditing 500.00 Utilities 3,485.52 Repairs and maintenance 2,216.90 � Various supplies and miscellaneous 5,200.46 Art prints, periodicals and newspapers 2,402.85 Records, films, microfilm, etc. 3,009.31 � Equipment, furniture and fixtures 1,300.50 Go�snunications 1,474.37 Audio visual contracts and services 3,297.58 � Car allowance, travel and memberships 2,388.96 Freight and express 1,565.88 Total disbursements 162,442.36 � � BALANCE IN FUND, JUNE 30, 1977 $ 66,020.41 � CONSISTING OF: Gash in checking account $ 6,020.41 Cash in open time deposit 60,000.00 � Total as above $ 66,020.41 i � � � - 2 - � -- � - ------ -- __ - — -- - -- -- ------ -- ----- -- - _ ._ __---- ------_ _�-- ---- � -- --_ --- - - -- __ � !, � i �i I� �� f �� ,; I� , � , '�j � � ' ',i �' � 'I � � i '' , �i ,; � ij CAPE GIRARDEAU PUBLIC LIBRARY I; �; CAPE GIRARDEAU, MISSOURI �� 'i ( �i i� �� SCHEDULE OF RECEIPTS, DISBURSEMENTS AND FUND BALANCES �� ' CITY OF CAPE GIRARDEAU, LIBRARY BUILDING FUND, �j YEAR ENDED JUNE 30, 1977 � i iI � '� �I i BALANCE IN FUND, JULY 1, 1976 $ 269,321.59 � � (' i RECEIPTS: ; Locally assessed and public service i� corporation taxes $ 12,946.04 ! � �i Interest on investments 24,767.16 ! �� Transfer from State Aid Fund 12,553.47 i ' Total receipts 50,266.67 � I I� $ 319,588.26 �I i! � �� DISBURSEMENTS: j Library Building site costs 48,392.75 � 'll BALANCE IN FUND, JUNE 30, 1977 $ 271,195,51 �� ',; I� j CONSISTING OF: �i � i�; Gash in checking account $ 6,195.51 �j ',i Cash in open time deposit 265,000.00 � ji Total as above $ 271,195.51 ; � I 'I; i � � �I I�i II 'i �i � ',� j I'i iI � ;; I� ,� �! � �� E � : ;, �� '�' - - ,� ;) 3 � �i i ��'t�-=------�--- ------- -- ---- --� — --- -- -___ __ -- -- � � __- ----�� j�_— --- -_ ----- ----------------- II ---- -- --------------- --— --� � `�� I ii '� � I� � CAPE GIRARDEAU PUBLIC LIBRARY �i � CAPE GIRARDEAU, MISSOURI I� � � ;I SCHEDULE OF RECEIPTS, DISBURSEMENTS AND FUND BALANCES �I STATE AID FUND � � YEAR ENDED JUNE 30, 1977 I � � �I BALANCE IN FUND, JULY 1, 1976 $ 10,559.35 il ,, RECEIPTS: �I � I State aid $ 9,356.38 ; �� Reimbursement of travel and � � meeting expenses (Footnote) 1,226.97 � Interest 303.93 � ' Reimbursement of Library Building � � land option costs and related fees 5,642,75 � Total receipts 16,530.03 'I $ 27,089.38 � � j DISBURSEMENTS: I � Travel, registration and meetings $ 3,029.33 i Dues 755.00 Films, slides, books and materials 378.64 � Library Building land option costs and related fees 5,647.75 Postage 58.00 � Miscellaneous 89.54 Transfer to Operating Fund 1,000.00 Transfer to Library Building Fund 12,553.47 � Total disbursements 23,511.73 BALANCE IN FUND, JUNE 30, 1977 $ 3,577.65 � CONSISTING OF: Cash in checking account $ 3,577.65 � � Footnote: With permission from the Board, the Librarian has written checks for airline tickets and anticipated expenses for trustees and staff's travel expenses. Staff inembers in turn reimburse the State Aid Fund � � when actual expenses are paid from the Operating Fund. Trustees' actual expenses and staff national conference expenses are paid by this fund. � � � � , 4 � � I - - — ------- � � _ � � _� � -- --------- -- - ---_ ---- - - ------- ---- _ --- ----- ------------ -- --- -- - � —_-- -- ---------------- I � I t'. (� ii 'i � �' �i � I If u i I I'� � i I� �� i I il �I I CAPE GIRARDEAU PUBLIC LIBRARY I� � � CAPE GIRARDEAU, MISSOURI ;', � � Ii � �' SCHEDULE OF RECEIPTS, DISBURSEMENTS AND FUND BALANCES I'; � , SPECIAL MEMORIAL BUILDING FUND I� YEAR ENDED JUNE 30, 1977 � � I i BALANCE IN FUND, JULY 1, 1976 $ 1,204.80 I ' � i RECEIPTS: �; � Memorials $ 89,35 �� Interest 62.32 i Total receipts 151.67 I $ 1,356.47 � � DISBURSEMENTS _ � � BALANCE IN FUND, JUNE 30, 1977 $ 1,356.47 i CONSISTING OF: � Cash in savings account $ 1,356.47 � � Note: This fund was established for designated � and undesignated gifts and memorials. i � � i � � � � � - 5 - �� I � - ----- ---- -- ---- ------- � � � � � � � � � CAPE GIRARDEAU PUBLIC LIBRARY CAPE GIRARDEAU, MISSOURI � SCHEDULE OF RECEIPTS, DISBURSEMENTS AND FUND BALANCES � SCHOLARSHIP FUND YEAR ENDED JUNE 30, 1977 � BALANCE IN FUND, JULY 1, 1976 $ 300.00 � RECEIPTS _ $ 300.00 � DISBURSEMENTS _ BALANCE IN FUND, JUNE 30, 1977 $ 300.00 � CONSISTING OF: Cash in checking account $ 300.00 � � Note: Scholarship recipients agree to work in Missouri libraries for a two year period after acquiring their library science degree. If the recipients do not fulfill this requirement, they must repay a � proportionate amount of the scholarship received by them. The $300.00 represents a partial repayment arising from such a situation. � � � � � � � � � - 6 - � -- - � — --- -- ------ - -----------_ __ ---- --- --- ------ --------------- I' � '! � � I �i � ! i; 'I i � j ii I �I'� � � ,� �; �i �� i � 'I I CAPE GIRARDEAU PUBLIC LIBRARY �; � CAPE GIRARDEAU, MISSOURI ; I� �i SCHEDULE OF RECEIPTS, DISBURSEMENTS AND FUND BALANCES II � � CASH COLLECTION FUND �I YEAR ENDED JUNE 30, 1977 � � I BALANCE IN CASH DRAWER, JULY 1, 1976 $ i31.08 ,'� � I' � RECEIPTS: � Fines $ 2,749.03 � � Gifts and memorials 364.66 i Gopies and microprints 1,001.65 ,� Lost and damaged books, films, etc. 455.82 i � Reimburseinents - Postage, supplies, telephone, etc. 246.93 i Gard applications and replacements 180.20 Proceeds from book sale 134.45 '� � Total receipts 5,132.74 $ 5,263.82 �� DISBURSEMENTS: Txansfers to Operating Fund, page 2 5,177.25 I � BALANCE IN CASH DRAWER, JUNE 30, 1977 $ 86.57 6 � { � I � � � � � _ � _ � _,_�_______- _. --"_-_ � � __ "_-__" __ _ _ -_ . . . � f � HOCHE, BARKLAGE AND COMPANY, INC. A PROFESSIONAL CORPORATION T T� TELEPMONE � �� 1314) 334-3011 CERTIFIED PUBLIC ACCOUNTANTS 1221 BROADWAY CAPE GIRARDEAU MISSOURI 63701 September 1, 1977 To the Board of Trustees Cape Girardeau Public Library Cape Girardeau, Missouri Ladies and Gentlemen: Based on our audit of the Cape Girardeau Library, we ma.ke the following recommendation. The petty cash fund should be increased from $200.00 to $250.00 or the fund should be reimbursed more than once a month. We noticed that in several months the petty cash fund was over spent so that the fund had a negative balance. Every effort should be made to avoid this situation. If you have any questions on the foregoing recommendation or if we can be of service to the Library in any other way, please call us. Sincerely, HOCHE, BARKLAGE AND COMPANY, INC. �,�G,� C��c.�� Floyd C. Weber, Vice-President