The URL can be used to link to this page

Home My WebLink AboutRES.2689.05-21-2012t 1 BILL NO. 12-52 RESOLUTION NO. A RESOLUTION AUTHORIZING APPLICATIONS TO THE MISSOURI DEPARTMENT OF CONSERVATION UNDER THE TREE RESOURCE IMPROVEMENT AND MAINTENANCE COST -SHARE PROGRAM (T.R.I.M.), AND AUTHORIZING THE CITY MANAGER TO EXECUTE ALL NECESSARY COST -SHARE PROGRAM DOCUMENTS BE IT RESOLVED BY THE COUNCIL OF THE CITY OF CAPE GIRARDEAU, MISSOURI, AS FOLLOWS: ARTICLE 1. The City Manager, for and on behalf of the City of Cape Girardeau, Missouri, is hereby authorized to execute cost -share program applications to the Missouri Department of Conservation under the Tree Resource Improvement and Maintenance Cost -Share Program (T.R.I.M.) for the City of Cape Girardeau, Missouri, and is hereby authorized to execute all necessary cost - share documents. Summaries of said Applications are attached to this Resolution and made a part hereof. PASSED AND ADOPTED THIS /c5- DAY OF (,2-', 2012. ry E.(Rediger, Mayor I_ s x p &✓ ttI r it , A� :'Ma Tree Rlesotirce Improvement (717d Maintenance Cost -share Program The Trec"Resource Improvetttcnt and iWilinIctlalicc (TRIA/1) Pro�grlain is a competitive cast -shore pro..;riainprovidctl and "'Id lirlistercd bly the Nfis5c'[Iri Departnicilt of Conservation in Coop crtatici" i'vith ille Alissourl C✓olrlti71111itl' Forest?'v �-otm(-il (7flcl Ili US. Forest, Savicc. Ti1c pt1roosc CIj t11C pro Tilly is to provide finf ilcinl t>;_ ; tI7t2Cc for the m anOIcT Ment, improvemclit Cir cotlst'I" "alioil of OW, WtIlIMUIZilIv forest:", r f e I . To assist Missouri communities in initiating or significantly improving their efforts to care for the community forest 2. To encourage communities to have a sustainable, balanced and comprehensive community forestry program. A sustainable, balanced and comprehen- sive community forestry program ideally should be based on a current tree inventory and managed with the guidance of a community forestry profes- sional 3. To promote community forestry benefits through the proper management and care of trees in Mis- souri communities is All units of government ■ Public schools ■ Non-profit groups with appropriate permission documented. Such organization must be a 501(c)(3) with a federal identification number. NOTE: All projects must be located on publicly owned Missouri property. Activities erre listed in order of priority. ■ Municipal tree ordinance development by a forestry consultant ■ Development and adoption of a written community tree management plan or community readiness plan for addressing exotic insect or disease outbreaks ✓ommunity tree inventories (hazardous tree survey and maintenance needs survey). The format for all inventory projects must be compatible with i -Tree Streets (for more information, go to itree tools.org). = Management of ash (F'raxinus sp.) trees based on an existing community tree inventory. Emerald ash borer, Agrilus planipennis Fairmaire> is an exotic beetle found in many states including Missouri, since its discovery, emerald ash borer has: ► Killed more than millions of ash trees 10- Caused regulatory agencies to enforce quarantines and fines to prevent movement of pest out of area ► Cost municipalities, property owners, nursery operators and forest products industries tens of millions of dollars. For more information go to www.emeraldashborer.info ��rr *'j�'Tw j� J' \� } %'� ,,•1Ji.{ �.%� nom' � t 2 T �\ �- `y ri.,'�f*y1 ±a,%w e�j,,: ►,tom S� 7`' '�'!rte�'il.+�'''�•Ye� �'�� ,pT = `..�' *f�i+�`.��tl;e�itr 4�t �� rf ■ Training of city employees and volunteers to improve community forestry practices ■ Purchase of tree care education materials, such as books, videos and computer software ■ Initial costs of certification for in-house employees by the International Society of Arboriculture ■ Development and/or distribution of tree care_ related educational materials, such as pamphlets, brochures, videos, PSAs or door hangers (not produced for resale) ■ Removal of hazardous trees ■ Pruning according to ANSI A300 specifications—no topping See American National Standards Institute A300 Standard Practices for Woody Plant Maintenance (ANSI A300). copies available from: international Society of Arboriculture, P.O. Box 3129, Champaign, IL 61826, phone 217-355-9411, www.isa-arboncom ■ Tree planting projects as part of a comprehensive tree management program. Planting of ash (Froxinus sp.) is ineligible for funding. ■ The Missouri Forest Action Plan sets the direction for tree management in Missouri by MDC. tither items not specifically listed here but meet issue Theme Eight needs in the Plan are desired. See the plan at mdc.mo.gov/node/15618 inlay I4 ---Applicants must have consulted with a local Department of Conservation forester. June t —Applications, complete with a Department of Conservation forester's signature, must be postmarked on or before June 1 and sent to: Community Forestry Coordinator Forestry Division Missouri Department of Conservation P.O. Box 180 Jefferson City, MO 65102-0180 Mid-September—Applicants will be notified of approval status. May 1 of the following year—Approved applicants must have projects completed. ,777 ■ All trees ami all projects must be located on publicly owned Missouri property. Nonprofit organizations may apply, but all work must be on publicly owned property accompanied by a letter of permission from the affected municipality. ■ NEW THIS YEAR! Dependent on budget approval, one to three $25,000 maximum grants will be authorized. These grants can focus on data collection or management -plan creation only. All other grant funds will have a $10,000 maximum and a $1,000 minimum. ■ Maximum Department of Conservation funding per 2 project is $10,000, with a minimum of $1,000. ■ All entries will compete for available funds using established criteria. ■ Successful applicants will be reimbursed for the appropriate share amount after the project is completed and all vendors are paid. ■ All applicants must consult with a local ,Missouri Department of Conservation forester and obtain his or her signature on the enclosed Cost -share Request Form before applying for funding. Please contact your local Forestry Division office to set up an appointment for consultation (see listing of regional offices enclosed). • Tree planting projects must conform to the "How to Plant a '(Yee" (see enclosed). a All projects will be subject to follow-up inspections to assess their long-term effectiveness. Future funding may be denied if projects are poorly managed. is Planted trees must be between I and 3 inches in stem diameter for deciduous trees (about 6 to 16 feet tall), and between 4 to 15 feet in height for evergreen trees. Shrubs and other plants are not eligible for cost -share assistance but may be part of the total project. ■ Planted trees must be guaranteed for one year after planting. Such guarantee must be provided by the nursery or contractor and clearly indicated on their estimates. • All hazardous trees must be identified by a certified arborist, forester or similarly qualified person using ISA standards. ■ Limit letters of support to those involved directly with implementing the project. a Faxed or emailed submissions are not accepted. • Funds are awarded on a matching basis. All projects are eligible for a 60 percent match. Projects located in communities that currently have Tree City USA designation are eligible for an additional 15 percent bonus match_ Projects submitted by a winner of a Missouri Arbor Award of Excellence are eligible for a one-time additional 5 percent bonus match. • Funds may not be used to purchase equipment; however, equipment purchase costs may be used as an applicant's share of the total cost of a project. ■ Applicants may match cost -share funds with cash, donations, in-kind contributions and administrative costs directly related to the approved project. ■ Any costs incurred prior to the formal approval of the project are ineligible for matching purposes or reimbursement, except for tree planting plan preparation fees. ■ All project costs approved for funding must be documented, whether the costs apply to the Department of Conservation's portion or to the applicant's match. ■ Maintenance of newly planted trees will not be cost -shared. Applicants will be reimbursed for the appropriate share amount after the project is completed. After completion, applicants must notify their local Department of Conservation Forestry Division contact in writing and provide copies of paid receipts and itemized documentation of in-kind matches and donations. Inspection of the completed project and approval will be made by the local Forestry Division regional supervisor or a representative. The application process is competitive. A panel of Department of Conservation Forestry Division employees and members of the ,Missouri Community Forestry Council will judge all proposals. Applicants will be evaluated by the following criteria. ■ Inclusion of all required information (see Application Procedure, page 4) ■ Proposals demonstrating that the project is a component of a total tree management program. ■ Project's capacity for promoting, improving and developing a community's urban forest resource • Technical merit * Relative value to the site and community * Educational value and opportunities Percentage of community or census block with household income below poverty level (2000 U.S. Census Data) or percent of students enrolled in free or reduced lunch program w Thoroughness and completeness of management plan or planting and three-year maintenance plan * Reasonable estimates for all expenditures * Plan for publicizing project. 11 Applicants funded in the previous five years will be given lower priority but may still be funded. Not all criteria will apply to all projects. Conservation Department funds will be awarded based upon the number of applications and available funds. Requested funds may be reduced if cost estimates are 3judged to be excessive. Applications must include all eight of the following elements. incomplete applications will not br evaluated. Twocop(eo o[the ci�htrequired elements must 6csubmitted. l.Estimated Project Cost Worksheet and Cost -share Request Form 2,Concise Narrative (maximum |.80Owords) Aconcise narrative clearly states the purpose and objectives ufthe project and explains how the project impacts long-range community forestry goals. Projects that address one or more "Program Goals" are desirable. Be sure that your description addresses the judging criteria and includes detail on the following: • End product urresult •Hmv this project fits into your present ,me management program • Participants and their mn/ea (such as employees, contractos, volunteers and business or civic sponsors) • Facilities and equipment needed to accomplish project • Name and address of individual charged with administering the project 3. Maps •6U applications must include location map that shows how the project site relates to the surrounding area and the community anawhole. • Planting projects mumta|so include an accurate plan -view drawing tuscale with a north arrow of the proposed project. vbnm must include buildings, above- and below-8round ud|ihcs, streets, walks and existing trees unand adjacent uoproject site as well asproposed trees tobcplanted. • Maintenance projects, such asa street tree inventory, hazard tree removals and pruning ac|ividns, must also include a dry map showing the location ofproposed work and street address. The TIZ/sWorkbook mnhelp you complete the application isonline aomdc.mo.Oov/nwnvY/l1z3 For ucopy, write orcall: Community Forestry Coordinator Missouri Department o(Conservation PO Box /8o Jefferson City, MO 65102-0180 s7z-s2z-*1/s.ex, 33O6 4. itemized Budge • Anitemized budget, including all expenses and sources o/funds, should clearly identify activities and their associated costs. For example, include the purchase and installation oftrees according to spedAcadmms, a zump|cto list o/ the trees to beplanted (including tree size and species) and numbers of trees to be pruned or removed. All costs must bcdocumented. Describe all in-kind matches (such asadministration and materials) and donations. • Provide an estimate on commercial bid form or letterhead o/all contracted costs. Tree -planting projects must include nursery estimate listing all trees to be planted and guaranteeing one year's survival on all trees. • if employees will complete mork, please estimate these labor costs aeparate|y. if volunteer labor will be used, please estimate volunteer time at the rate ofS|0per hour per person. 5.Thr«w-yearMaintenance Plan Tree planting and invasive species eradication projects moot include a written three-year tree - maintenance plan that details procedures and idcnbhescaretakrr(y). Costs for these activities are not cNi6/cfor cost share. • Minimum maintenance for tree planting includes matcrin8, monitoring for insect and disease problems, and re -mulching for three years after planting, • Minimum maintenance for |nvauive species eradication includes frequent routine monitoring and aggressive removal of all sprouts for three years after the initial eradication efforts. 6. Permission Letter A |ctmr of permission from the affected municipality must beincluded i/the proposed project ialocated un land not owned bvthe applicant. 7. Publicity Plan All applications must outline how the work completed will bnshared with citizens in the community. Be sure to address how the Conservation Department's contribution will beacknowledged. 3. Tvvo copies of entire package are requiredi. Revised March 2012 CITYSCAPE G I R A Ft D E A U PARKS & RECREATtON DEPARTMENT SUBJECT: TRIM Grant Cost share Program Application PROJECT BACKGROUND DESCRIPTION: The City of Cape Girardeau Parks and Recreation Department, recipient of the Tree City USA designation for over ten years, would appreciate consideration of funding for two areas within the TRIM Grant eligible activities: A Tree Inventory of one of our most historic and significant park properties — Capaha Park, 1400 Broadway (site map attached) Community Educational Workshops - to be used for staff, citizen and General public educational purposes The City of Cape Girardeau has completed an initial street tree inventory done by Klaus & Associates in 2007. This original inventory has provided our department with a solid mapping and maintenance plan for some of our major roadways within the City; however, no parks have been inventoried to date. The City of Cape Girardeau has over 24 parks that comprise approximately 600 acres of green space and parkland, both active and passive. Capaha Park is a 40 acre park in the center of town and is one of the City's most historic and beloved parks having been acquired by the City in 1914. It is located near Southeast Missouri State University and is home to the SEMO Baseball team. The park also contains a 3.5 acre fishing pond, a band shell, a Rose garden, picnic shelters, playgrounds, a Frisbee golf course and other support facilities such as restrooms. This spring and summer the park will be evaluated for a new master plan to upgrade and improve park amenities. The park is home to many types of trees both young (Memorial Tree Program) and many older growth trees that are approaching well over 100 years in age. Our tree board feels that it is imperative that we provide for the documentation, maintenance and future recommendations for tree health and diversity in Capaha Park as we move forward with new development plans. To this end, we have met with our MDC Representative, Rocky Hayes, to discuss the project and his recommendations of which he is supportive. Mr. Hayes has been a very active member of our Tree Board and our Parks and Recreation Advisory Board in years past. We will also be partnering with the Southeast Missouri State University's Horticultural Department (Contact Dr. Sven Svenson - sesvenson@semo.edu) to provide field experience for students who are interested in arboriculture, forestry and park maintenance operations. Our request for grant funding includes the ability to contract with a professional arborist in order to provide for a quality inventory. Attached please find the proposed study submitted by Klaus and Associates. Our second project will include hosting a series of educational programs for staff and the community next winter/spring to coincide with the 2013 planting season. We are developing a series of three educational workshops that would focus on: 1. Social, Environmental and Economic Benefits of Trees 2. Tree Identification and Characteristics 3. Tree Placement, Planting and Care Each workshop would be approximately 2 - 3 hours and include classroom and practical field exploration, photography and demonstration. The programs would be developed in a layman's format so that all skill levels and expertise would be welcome in addition to attracting as young as middle school age to participate. As part of our resource outreach, we have secured partnerships with the Missouri Department of Conservation along with the Southeast Missouri State University Department of Horticulture in order to present these educational programs to the public. The workshop series would also help build excitement for the month of April where our Department currently hosts and helps facilitate numerous activities that support environmental awareness in the community. These programs include Missouri Arbor Day, Earth Day/Week and Friends of Parks Day. The City is also part of the Keep America Beautiful Affiliation and holds numerous community clean-ups and beautification efforts. Our ultimate goal is to help educate our community on the value of trees and how to properly identify, plant and care for trees. This will hopefully result in a more tree savvy community that supports the preservation of green space and habitat in the urban environment. The workshops will be free to the public. In conclusion, should we receive the T.R.I.M. Grant, the City would acknowledge our funding partners in a variety of methods. MDC would be mentioned in our initial press release along with the MDC logo on all print and electronic media. Our local MDC office is in Cape Girardeau County and our relationship with our Conservation staff and our Nature Center is very strong. Upon successful completion of each workshop, participants will receive a certificate that will recognize MDC and the T.R.I.M. Grant program in addition to the MDC logo and grant award information being prominent in our Parks and Recreation Guide which is distributed (over 16,000 copies) throughout the region through our local newspaper, The Southeast Missourian. Key Contact Person: Julia Thompson, CPRP - Director City of Cape Girardeau Parks and Recreation Department 401 Kiwanis Drive Cape Girardeau, MO 63701 ithompson@cityofcape.org 573-339-6340 Capaha Park Klaus & Associates Landscape Architecture, LLC May 11, 2012 Project: Capaha Park Tree Inventory To: Julia Thompson, Director of Parks and Recreation, City of Cape Girardeau RE: Klaus & Associates Proposal for Services Thank you for contacting me regarding the Capaha Park project. Klaus and Associates are pleased to have the opportunity to submit this proposal for services. This proposal includes the following: 1. Tree inventory data collection including: identifying species, diameter, condition, management needs, removal difficulty, hazards, tree location via Trimble unit, and digital imaging. 2. Submittals upon completion include a digital storage device and a project manual containing the data sheet instruction key, species codes, tree inventory data, and species percentages. The digital storage device will also include digital images of each tree, which will be accessible via hyperlink on an Excel worksheet containing the tree inventory data. 3. Qualifications: • This proposal includes normal reimbursable costs, if necessary, such as document reproduction, postage, special deliveries, manual and digital storage device. • The City of Cape Girardeau will provide the Trimble unit and training, Trimble data download, and generate a Capaha Park tree location map from the collected Trimble data merged with current city GIS data. 4. Pursuant to the work as outlined above, Klaus & Associates fees will be $7,214. Thank you for the opportunity to be a part of this important project. If you have any questions, please contact me at 573-270-1490. Sincerely, Paul N. Klaus, Registered Landscape Architect Klaus & Associates, Landscape Architecture, LLC 8110 State Highway W Jackson, MO 63755 LandArch@marz.com 573.270.1490