HomeMy WebLinkAboutRES.2477.08-17-2009/ -777
BILL NO. 09-139 RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE AN AGREEMENT WITH THE SAFE HOUSE FOR
WOMEN, INC. FOR EMERGENCY SHELTER GRANT
FUNDS FROM THE MISSOURI DEPARTMENT OF SOCIAL
SERVICES - DIVISION OF FAMILY SERVICES
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF CAPE
GIRARDEAU, MISSOURI, AS FOLLOWS:
ARTICLE 1. The City Manager, for and on behalf of the City
of Cape Girardeau, Missouri, is hereby authorized to execute an
Agreement with the Safe House for Women, Inc. for Emergency
Shelter Grant Funds from the Missouri Department of Social
Services - Division of Family Services. A copy of said
Agreement is attached to this Resolution and macle a part hereof.
PASSED AND ADOPTED THIS 17 DAY OF 20 .
ATTEST:
Jay Knudtson, Mayor
-,ux �
AGREEMENT
THIS AGREEMENT, made and entered into this day of
, 2009 by and between the City of Cape Girardeau, Missouri, a
municipal corporation (hereinafter "City"), and the Safe House for Women, Inc.
(hereinafter "Safe House").
WITNESSETH:
WHEREAS, the City has received Emergency Shelter Grant Funds from the
Missouri Department of Social Services — Family Support Division; and
WHEREAS, the Safe House has submitted a proposal to provide services to the
homeless of Cape Girardeau, which has been approved by the Missouri Department of
Social Services — Family Support Division.
NOW THEREFORE, for and in consideration of their mutual covenants and promises
hereinafter set forth, the City and Safe House agrees as follows:
1. The Safe House will provide the services outlined in its proposal, a copy of
which is attached hereto and made a part of this agreement.
2. The Safe House will provide all local cash and in-kind match as outlined in its
proposal.
3. Upon presentation of proper documentation by the Safe House, the City will
reimburse the Safe House for all costs, not to exceed Seven Thousand Five
Hundred Dollars ($7,500.00) incurred in providing services as outlines in the
Safe House proposal. In no event shall the Safe House be paid from any
City funds other than funds received by the City from the State of Missouri as
part of an emergency shelter grant.
4. Services provided under this agreement shall be completed no later than
March 31, 2010
5. The Safe House agrees to comply with federal regulations applicable to
Emergency Shelter Grant projects, including, but not limited to, conflict of
interest, equal employment opportunity, Section 3, female employment,
affirmative action, and lead-based paint prohibition.
1
6. The Safe House agrees to cooperate with City in the City's compliance with
all provisions of its Emergency Shelter Grant Agreement with the State of
Missouri.
7. In addition to, and not in substitution for, other provisions of this agreement
regarding the provision of essential services and/or the payment of
operational costs for emergency shelters pursuant to the Emergency Shelter
Grant Program, the Safe House:
a. Represents that it is, or may be deemed to be, a religious or
denominational institution or an organization operated for religious
purposes which is supervised or controlled by or in connection with a
religious or denominational institution or organization; and
b. Agrees that, in connection with such essential services and operational
costs:
1. It will not discriminate against any employee or applicant for
employment on the basis of religion and will not deny employment
or give preference in employment to persons on the basis of
religion;
2. It will not discriminate against any persons seeking emergency
shelter and related services on the basis of religion and will not limit
such services or give preference to persons on the basis of religion;
and
3. It will provide no religious instruction or counseling, conduct no
religious worship or services, engage in no religious proselytizing,
or exert no other religious influence in the provision of services or
the use of facilities or furnishings assisted in any way under this
agreement.
1051
IN WITNESS WHEREOF, the parties have caused this agreement to be
executed by their properly authorized representatives.
ATTEST:
Gayle L. Conrad, City Clerk
APPROVED AS TO FORM:
W. Eric Cunningham, City Attorney
3
CITY OF CAPE GIRARDEAU
Scott A. Meyer
City Manager
SAFE HOUSE FOR WOMEN, INC.
Linda Gather - i!�7xecu±ive,_bi(edcTZ
(Typed Name & Title of Signer)
rMissouri Oenet of
SOCIAL SERVICES
Your Potent aL Our Support.
JEREMIAH W. (JAY) NIXON, GOVERNOR • RONALD J. LEVY, DIRECTOR
FAMILY SUPPORT DIVISION
ALYSON CAMPBELL, DIVISION DIRECTOR
6I5 t3.�)i�'I R I'c)n c`r • PO P..OX 232() • JEFFERSON CITY. N10 0102
WWw.DSS.'vIO.GOV • (57,)751-6789 • (573) 522-9557 FAX
July 02, 2009
City Of Cape Girardeau
Interim City Manager Ken Eftink
401 Independence St.
P. O. Box 617
Cape Girardeau, MO 63702
Dear Interim City Manager Eftink,
Please accept this letter as a formal grant award notice for the State of Missouri's FFY
2009 Emergency Shelter Grant (ESG) Program, governed by Federal Statute Stewart
B. McKinney Homeless Assistance Act of 1987, Title IV, as amended (US. Code: 42
USC 11371 et seq). The ESG streamlined regulations are part of the Code of Federal
Regulations at 24 CFR 576, published in the Federal Register October 2, 1996, and
became effective November 1, 1996. To learn more about the federal laws, regulations,
and program procedures that apply to the ESG Program, please review the ESG
Program Desk Guide at
htti)://hudhre.info/index.cfm?do=viewEsgDeskguide
It should be noted that ESG funds may not be obligated or expended for activities or
projects that have not been cleared from environmental conditions. Applicable
requirements of 24 CFR 576.57(e) concern Environmental Review/Compliance
responsibilities under the National Environmental Policy Act of 1969 and related
authorities as specified in 24 CFR Part 58.
Enclosed is a contract for the 2009 ESG Program. Please review, sign, and return the
document at your earliest convenience to:
Jayme Abbott
ESG Program
Family Support Division
PO Box 2320
Jefferson City, MO 65102-2320
RELAY MISSOURI
FOR HEARING AND SPEECH IMPAIRED
1-800-735-2466 VOICE • 1-800-735-2966 TEXT PHONE
An Lq:.al Opportunity Fmployer. services provided on a nondiscriminatory basis.
Additionally, it should be noted that this contract is between the local government and
the State. As such, administrative oversight rests with the local authority and carries
with it compliance and fiscal responsibilities. The local governing authority must submit
invoices for reimbursement on behalf of the sub -recipients listed below.
-- --------- -As--the-c-ontractor, you may; -upon -written --request to the- -Family -Support -Division_.-(F- SD)_ -
and on behalf of the sub -recipient, request a working advance of funds in an amount
equal to either 30 days cash need or $5,000.00, whichever amount is greater. If such a
request is made, please submit the following:
• Signed letter from local government to the Family Support Division describing the
basis for the advance
• The amount of advance requested in the applicable five budget categories:
o Administration
o Rehabilitation
o Operations
o Essential Services
o Prevention Services
• Completed FFY09 Recipient Request for Reimbursement and Financial Status
Report- Form 886-2260 (rev. 03/2009)
Also enclosed is a document titled "Grantee/Contractor Guidelines At A Glance"
which is intended to serve as broad guidance to ESG Program administration from the
grantee/contractor's perspective.
The grant award is based upon the budget you submitted for consideration. If a
categorical adjustment/sub-recipient allocation of funds is required, please so advise
prior to your obligation of funds.
The following represents the approved amounts of State funds by category and
proposed sub -recipient for your contract. If you submitted a request on behalf of a sub -
recipient whose application was not recommended for funding, you will note that zeroes
appear in all categories. NOTE: It is the responsibility of the grantee/contractor to
notify sub -recipients in the event funding is not recommended.
City Of Cape Girardeau
Total Award: $ 28,784
Sub -recipient
c
0
i
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Q
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cZZ
6
00
0
Cz 0
w in
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.0
0 -
Total
City Of Cape Girardeau
City
Administration
Safe House -Women
0
0
0
0
0
7,500
0
0
0
0
0
7,500
0
0
6,000
0
15,284
21,284
The Salvation Arm
Both the State and the U.S. Department of Housing and Urban Development have
placed significant emphasis on the timely obligation and expenditure of ESG funds. The
attached contract covers service delivery beginning April 1, 2009, through March 31,
2010. Contractors are required to obligate funds no later than 180 days after the State
makes the grant available. The State may recapture any grant amounts that a
contractor does not obligate. In addition, the State expects all contractors to
expend ESG funds during the 12 month contract period. Contractors who are
unable to expend ESG Program funding within that period may risk a reduction in
future ESG Program funding. Please monitor sub -recipient expenditure levels to
ensure that all funding is expended by the end of the contract period, March 31, 2010.
If you have any questions about the ESG Program contract or reimbursement
procedures, please contact Jayme Abbott at (573) 751-6789 or
Jayme.A.Abbott@dss.mo.gov.
Since" ,
Alyson Campbell
Division Director
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Enclosures