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Home My WebLink AboutRES.2435.03-16-2009BILL NO. 09-46 RESOLUTION NO. 02loj— A RESOLUTION AUTHORIZING THE INTERIM CITY MANAGER TO ACCEPT A BID PROPOSAL FROM SAFETY GROOVING AND GRINDING, L.P., FOR DIAMOND GRINDING ON SOUTHERN EXPRESSWAY AND LEXINGTON AVENUE, IN THE CITY OF CAPE GIRARDEAU, MISSOURI BE IT RESOLVED BY THE COUNCIL OF THE CITY OF CAPE GIRARDEAU, MISSOURI, AS FOLLOWS: ARTICLE 1. The Interim City Manager, for and on behalf of the City of Cape Girardeau, Missouri, is hereby authorized to accept a Bid Proposal from Safety Grooving and Diamond Grinding, L.P., on Southern Expressway and Lexington Avenue, in the City of Cape Girardeau, Missouri. A copy of said Agreement is attached to this Resolution and made a part hereof. PASSED AND ADOPTED THIS � DAY OF 20JO'? '0'0010� e C. '.0 .' - J Knudtson, Mayor ATTEST: CITY OF CAPE GIRARDEAU BID ANALYSIS REPORT TO DEPT/DIV.: PUBLIC WORKS/STREET DIVISION DATE: 02/25/09 RETURN BY: ASAP BID NO.: I001707 OPENED: 02/25/09 COMMODITY: DIAMOND GRINDING OF CONCRETE PAVEMENT The Department recommends award to: Vendor Item r ► u Award Amount $ $ $ $ S Recommend all bids be rejected (explain in comments and/or attachment. COMMENTS: BID evaluated by: _ 4 • Lik Date : 3 —6 '09 Approved by: Authorized Signature PURCHASING DIVISION Buyer recommendation: Accepts BID as recommended. Date: Recommend awarding BID to: instead of recommended BID (explain in comments and/or attachment) . BID ANALYSIS REPORT Page 2 Recommend that all proposals be rejected (explain in comments and/or attachments). COMMENTS: Budgeted amount for this purchase is $ Buyer signature Authorization to purchase: Date: Buyer authorized to issue purchase order to recommended vendor. Buyer will notify vendors of bid rejection and decision to rebid. Buyer will notify vendors of bid rejection and decision to delay purchase to later date. Additional information needed before final decision can be made (explain in comments and/or attachment). COMMENTS: Approved by: Authorized Signature Date: CITY OF CAPE GIRARDEAU 401 INDEPENDENCE P O BOX 617 CAPE GIRARDEAU, MO 63702 Tax ID 43-6000593 14442. SAFETY GROOVING & GRINDING P O BOX 431 NAPOLEAN, OH 43545 Bid Proposal Page 1 Bid Opening 3:OOPM 02/25/09 Bid # I001707 Buyer NANCY D POSTON Contract Phone 5733347146 Fax 5733354474 FOB DEST PAYMENT TERMS: ALL INVOICES RECEIVED AND APPROVED FOR PAYMENT BEFORE THE 25TH OF THE MONTH ARE PAID THE 10TH OF THE FOLLOWING MONTH. FAXED BIDS WILL NOT BE ACCEPTED THIS BID Commodity Code Quantity Unit Unit Price Extension Stock # Line # Description Ship Date 1. 000/ / / 26,652.0000 SQYD DIAMOND GRINDING OF PORTLAND CEMEMT CONCRETE PAVEMENT PRICED PER SQUARE YARD PER ENCLOSED SPECIFICATIONS Alternate: lendor Tax ID Is l 8)� 3 S t -- (This Is The Number Used On Employer's Quarterly Tax Return, U.S. Treasury Dept. Form 941 - For U.S. Vendors Only). This Bid Is Submitted By addenda Received Jo Date do Date 7o Date Company Address City Signed Typed Title Telephone No SAFETY GROOVING & GRINDING P O BOX 431 �8 5 4 5 Ve jS, i"AT; N5 Date 119-6�r,2- g'(,G(- Bidding Requirements and Specifications for 2009 Diamond Grinding of Portland Cement Concrete Pavement Scope of Work This project consists of diamond grinding of existing portland cement concrete pavement on Lexington Avenue in Cape Girardeau Missouri 63701 from the intersection of Carolina Lane and Lexington Avenue to West Cape Rock and Lexington Avenue. This area is 6680 feet long and varies in width for a total Square Yardage of 26652 SY. Section I General Provisions All work must be completed within 65 working days from receiving a Purchase Order, Project Tax Exemption Certificate and a Notice to Proceed. All traffic control must be provided by the successful bidder and approved by the City of Cape Girardeau. A written Traffic Control Proposal will be required to be submitted before work can begin. The City of Cape Girardeau must be notified two weeks prior to the work beginning. Section II Specifications All work is to be done to MODOT standard 622.30 SECTION 622.30 DIAMOND GRINDING OF EXISTING PORTLAND CEMENT CONCRETE PAVEMENT 622.30.1 Description. This work shall consist of grinding concrete pavement to provide good riding characteristics, a surface texture and proper drainage. The finished surface shall be as shown on the plans or as directed by the engineer. 622.30.2 Equipment. The equipment shall be of a size that will grind a strip at least 3 feet ( I m) wide using diamond blades, and shall not cause spalls at cracks, joints or other locations. 622.30.3 Construction Requirements. 622.30.3.1 The construction operation shall be scheduled and proceed in a manner that produces a uniform finished surface. Auxiliary or ramp lane grinding shall transition from the edge of the mainline as required to provide drainage and an acceptable riding surface. Grinding of bridge decks will not be permitted unless specified in the contract. 622.30.3.2 Pavement undersealing or pavement repair, if required, shall be completed prior to any grinding. 622.30.3.3 Grinding shall be accomplished in a manner that eliminates joint or crack faults and provides lateral drainage by maintaining a constant cross slope between grinding extremities in each lane. A maximum tolerance of 1/16 inch (2 mm) will be allowed for adjacent sides of joints and cracks, except that under no circumstances shall the grinding depth exceed 3/4 inch (20 mm) from the top of the original surface. When grinding across faulted joints, a minimum of a 20 -foot (6 m) transition onto the approach side slab shall be used. 622.30.3.4 The cross slope of the pavement shall be as shown on the plans and shall have no depressions or misalignment of slope greater than 1/4 inch in 12 feet (2 mm/m) when measured with a 12 -foot (3.6 m) straightedge placed perpendicular to the centerline. Areas of deviation shall be reground. Straightedge requirements will not apply across longitudinal joints or outside the ground area. 622.30.3.5 As soon as practical after grinding, the surface will be straightedged longitudinally and all variations exceeding 1/8 inch in 10 feet (l mm/m) will be plainly marked. Areas of deviation shall be reground. 622.30.3.6 Substantially all of the pavement surface shall be textured. Extra depth grinding to eliminate minor depressions in order to provide texturing on 100 percent of the pavement surface will not be required. No unground surface area between passes will be permitted. 622.30.3.7 The grinding process shall produce a final pavement surface that is true to grade and uniform in appearance with a longitudinal line type texture. The line -type texture shall contain parallel longitudinal corrugations that present a narrow ridge corduroy -type appearance. The peaks of the ridges shall be approximately 1/32 inch (0.8 mm) higher than the bottoms of the grooves. The grooves shall be evenly spaced. There shall be approximately 50-55 grooves per foot (164-180 grooves/m), measured perpendicular to the centerline. 622.30.3.8 The contractor shall remove and dispose of all residue from the grinding in a manner and at a location to satisfy environmental regulations. The contractor shall have the engineer's approval for the method of spreading and disposal of the residue prior to beginning any grinding operations. 622.30.3.8.1 Solid residue shall be removed from the pavement surface before any residue is blown by traffic action or wind. 622.30.3.8.2 Residue shall not be permitted to encroach on open lanes. 622.30.3.8.3 The residue shall not enter into gutters or closed drainage systems. Suitable means to restrict the infiltration of the residue into a closed drainage system shall be provided. 622.30.3.8.4 The contractor may disperse residue onto unpaved shoulders, adjacent roadside embankments, or median ditch areas of divided highways where the residue runoff can percolate into the soil, unless specified otherwise in the contract. The spread rate shall not generate surface runoff. If surface runoff occurs at a grinding location, the contractor shall haul the residue to an approved location at the contractor's expense. 622.30.3.8.5 Discharge of any residue runoff shall not flow into adjacent rivers, streams, lakes, ponds or other open bodies of water. 622.30.3.8.6 Residue shall not be spread within 100 feet (30 m) of any streams, lakes or other open bodies of water, or within 15 feet (5 m) of a water filled ditch. 622.30.3.8.7 The contractor shall use appropriate equipment and methods so the discharging of the residue does not cause erosion of soil or damage to established vegetation along the roadway. The contractor shall repair and reseed any areas where the discharge of grinding residue causes damage to roadway slopes or vegetated areas at the contractor's expense. 622.30.3.8.8 If the solids concentration of discharged residue at any particular area is determined to be excessive by the engineer, the contractor shall provide equipment and material to flush the areas with water as directed by the engineer, at the contractor's expense_ 622.30.3.8.9 Obliterated edgelines next to a shoulder will not be required to be replaced by the contractor unless specified in the contract. Any centerline or lane line markings removed by the contractor's operations shall be replaced with temporary pavement marking material in accordance with Sec 620, unless permanent pavement marking material is specified in the contract. Prior to installation of permanent pavement marking material, all joints and cracks shall be cleaned and sealed if specified in the contract. 622.30.4 Smoothness Requirements. 622.30.4.1 An initial profile index of representative portions of the pavement will be available through the project contact person upon written request. After the contract is awarded, the initial profile index will be available from the engineer. This information represents a summary of conditions found to exist at the time the survey was made. The availability of this information will not constitute a guarantee that a profile other than that indicated will not be encountered at the time of grinding. This information is provided only to give the contractor an idea of the condition of the pavement in regard to smoothness when bidding on this work. The contractor assumes the risk of error if the information is used for any purpose other than the intended purpose. The Commission makes no representation as to the accuracy of the initial profile index, since the accuracy of the profile index is limited by the number of profiles taken. Any assumption the contractor makes from this data will be at the contractor's risk, none are intended by the Commission. 622.30.4.2 Prior to performing any grinding work, the contractor shall provide a control profilograph trace in accordance with Sec 502. This control trace will be used to identify the required smoothness for the project. Each segment of the finished ground surface shall have a final profile index of 35 percent of the control profilograph trace or 30 inches per mile (45 mm/km), whichever is greater, and shall not include any bumps exceeding 0.5 inch in 25 feet (13 mm in 8 m). Depressed pavement areas due to subsidence or other localized causes and areas where the maximum cut at mid panel or a fault restricts further grinding, will be excluded from testing with the profilograph when approved by the engineer. 622.30.4.3 Profilograph testing shall end 15 feet (5 m) prior to excluded areas and shall resume 15 feet (5 m) following excluded areas. 622.30.4.4 The ground surface shall be tested and evaluated in accordance with Sec 502, with the following modifications: (a) The test shall be run and the profilogram shall be evaluated using the same procedure as for the control trace. (b) Each segment for which continuous grinding is designated will be evaluated individually, and shall meet the smoothness and bump requirements in accordance with Sec 622.30.4, regardless of the segment's length_ The engineer may require removal of unbroken fins at the contractor's expense. (c) In excluded areas, smoothness requirements will be modified or may be waived by the engineer. (d) The engineer may test for smoothness and bumps near the center line and at other spot locations where compliance is questionable. Additional grinding may be required. The provisions under Sec 502.8.6 will not apply. (e) The original and final profilograph traces shall not be used to determine grinding depth. 622.30.5 Method of Measurement. Final measurement will not be made except for authorized changes during construction or where appreciable errors are found in the contract quantity. Where required, measurement will be made to the nearest square yard (rrL). Measurement will be based upon the full pavement lane width. No deduction will be made for gaps within the pavement lane to avoid striping, raised pavement markers, manholes or other structures. 622.30.6 Basis of Payment. The accepted quantity of ground pavement surface will be paid for at the contract unit price for diamond grinding concrete pavement. Payment will be considered full compensation for all labor, equipment, material and incidentals to complete this work, including hauling and disposal of grinding residue. Section III Safety All work must follow city safety policy Section 6.20 SAFETYAND PROTECTION. 6.20. CONTRACTOR SHALL BE RESPONSIBLE FOR INITIATING, MAINTAINING AND SUPERVISING ALL SAFETY PRECAUTIONS AND PROGRAMS IN CONNECTION WITH THE WORK. CONTRACTOR SHALL TAKE ALL NECESSARY PRECAUTIONS FOR THE SAFETY OF, AND SHALL PROVIDE THE NECESSARY PROTECTION TO PREVENT DAMAGE, INJURY OR LOSS TO: 6.20.1. ALL PERSONS ON THE WORK SITE OR WHO MAY BE AFFECTED BY THE WORK; 6.20.2. ALL THE WORK AND MATERIALS AND EQUIPMENT TO BE INCORPORATED THEREIN, WHETHER IN STORAGE ON OR OFF THE SITE; AND 6.20.3. OTHER PROPERTY AT THE SITE OR ADJACENT THERETO, INCLUDING TREES, SHRUBS, LAWNS, WALKS, PAVEMENTS, ROADWAYS, STRUCTURES, UTILITIES AND UNDERGROUND FACILITIES NOT DESIGNATED FOR REMOVAL, RELOCATION OR REPLACEMENT IN THE COURSE OF CONSTRUCTION. CONTRACTOR SHALL COMPLY WITH ALL APPLICABLE LAWS AND REGULATIONS OF ANY PUBLIC BODY HAVING JURISDICTION FOR SAFETY OF PERSONS OR PROPERTY OR TO PROTECT THEM FROM DAMAGE, INJURY OR LOSS; AND SHALL ERECT AND MAINTAIN ALL NECESSARY SAFEGUARDS FOR SUCH SAFETY AND PROTECTION. CONTRACTOR SHALL NOTIFY OWNERS OF ADJACENT PROPERTY AND OF UNDERGROUND FACILITIES AND UTILITY OWNERS WHEN PROSECUTION OF THE WORK MAY AFFECT THEM, AND SHALL COOPERATE WITH THEM IN THE PROTECTION, REMOVAL, RELOCATION AND REPLACEMENT OF THEIR PROPERTY. ALL DAMAGE, INJURY OR LOSS TO ANY PROPERTY REFERRED TO IN PARAGRAPH 6.20.2 OR 6.20.3. CAUSED, DIRECTLY OR INDIRECTLY, IN WHOLE OR IN PART, BY CONTRACTOR, ANY SUBCONTRACTOR, SUPPLIER OR ANY OTHER PERSON OR ORGANIZATION DIRECTLY OR INDIRECTLY EMPLOYED BY ANY OF THEM TO PERFORM OR FURNISH ANY OF THE WORK OR ANYONE FOR WHOSE ACTS ANY OF THEM MAY BE LIABLE, SHALL BE REMEDIED BY CONTRACTOR (EXCEPT DAMAGE OR LOSS ATTRIBUTABLE TO THE FAULT OF DRAWINGS OR SPECIFICATIONS OR TO THE ACTS OR OMISSIONS OF OWNER OR ENGINEER OR ENGINEER'S CONSULTANT OR ANYONE EMPLOYED BY ANY OF THEM OR ANYONE FOR WHOSE ACTS ANY OF THEM MAY BE LIABLE, AND NOT ATTRIBUTABLE, DIRECTLY OR INDIRECTLY, IN WHOLE OR IN PART, TO THE FAULT OR NEGLIGENCE OF CONTRACTOR OR ANY SUBCONTRACTOR, SUPPLIER OR OTHER PERSON OR ORGANIZATION DIRECTLY OR INDIRECTLY EMPLOYED BY ANY OF THEM). CONTRACTOR'S DUTIES AND RESPONSIBILITIES FOR SAFETY AND FOR PROTECTION OF THE WORK SHALL CONTINUE UNTIL SUCH TIME AS ALL THE WORK IS COMPLETED AND ENGINEER HAS ISSUED A NOTICE TO OWNER AND CONTRACTOR IN ACCORDANCE WITH PARAGRAPH 14.13. THAT THE WORK IS ACCEPTABLE (EXCEPT AS OTHERWISE EXPRESSLY PROVIDED IN CONNECTION WITH SUBSTANTIAL COMPLETION)_ SAFETY REPRESENTATIVE: 6.21. CONTRACTOR SHALL DESIGNATE A QUALIFIED AND EXPERIENCED SAFETY REPRESENTATIVE AT THE SITE WHOSE DUTIES AND RESPONSIBILITIES SHALL BE THE PREVENTION OF ACCIDENTS AND THE MAINTAINING AND SUPERVISING OF SAFETY PRECAUTIONS AND PROGRAMS_ HAZARD COMMUNICATION PROGRAMS: 6.22. CONTRACTOR SHALL BE RESPONSIBLE FOR COORDINATING ANY EXCHANGE OF MATERIAL SAFETY DATA SHEETS OR OTHER HAZARD COMMUNICATION INFORMATION REQUIRED TO BE MADE AVAILABLE TO OR EXCHANGED BETWEEN OR AMONG EMPLOYERS AT THE SITE IN ACCORDANCE WITH LAWS OR REGULATIONS. EMERGENCIES. 6.23. IN EMERGENCIES AFFECTING THE SAFETY OR PROTECTION OF PERSONS OR THE WORK OR PROPERTY AT THE SITE OR ADJACENT THERETO, CONTRACTOR, WITHOUT SPECIAL INSTRUCTION OR AUTHORIZATION FROM OWNER OR ENGINEER, IS OBLIGATED TO ACT TO PREVENT THREATENED DAMAGE, INJURY OR LOSS. CONTRACTOR SHALL GIVE ENGINEER PROMPT WRITTEN NOTICE IF CONTRACTOR BELIEVES THAT ANY SIGNIFICANT CHANGES IN THE WORK OR VARIATIONS FROM THE CONTRACT DOCUMENTS HAVE BEEN CAUSED THEREBY. IF ENGINEER DETERMINES THAT A CHANGE IN THE CONTRACT DOCUMENTS IS REQUIRED BECAUSE OF THE ACTION TAKEN BY CONTRACTOR IN RESPONSE TO SUCH AN EMERGENCY, A WORK CHANGE DIRECTIVE OR CHANGE ORDER WILL BE ISSUED TO DOCUMENT THE CONSEQUENCES OF SUCH OF SUCH ACTION. Section IV Bid Price This project will be bid on a per square yard price. All contractor expenses should be included in the per square yard price. Item Square Yards $ per Square Total Yard Diamond Grinding 26652 If agreed upon by both parties additional roads could be added to the contract at the contract per square yard price. I, 1" r � 4•�= v, t a representative of e ?nth 3r•+ �, L submit a Bid Total Cost of $ 6B - o i,5 • + s to perform the work as listed in these specifications and plans. Contract Geoffrey C Dial Special Projects Coordinator Cape Girardeau MO. Public Works with any questions Office# 573-334-9151