HomeMy WebLinkAboutRES.2291.07-09-2007r
BILL NO. 07-125
RESOLUTION NO. %
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE AN AGREEMENT WITH THE SALVATION ARMY
OF CAPE GIRARDEAU FOR EMERGENCY SHELTER
GRANT FUNDS FROM THE MISSOURI DEPARTMENT OF
SOCIAL SERVICES - DIVISION OF FAMILY
SERVICES
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF CAPE
GIRARDEAU, MISSOURI, AS FOLLOWS:
ARTICLE 1. The City Manager, for and on behalf of the City
of Cape Girardeau, Missouri, is hereby authorized to execute an
Agreement with the Salvation Army of Cape Girardeau for
Emergency Shelter Grant Funds from the Missouri Department of
Social Services - Division of Family Services. A copy of said
Agreement is attached to this Resolution and made a part hereof.
PASSED AND ADOPTED THIS "i;, DAY OF 20
Ja . Knudtson, Mayor
ATTEST:
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Gayle 6.
Conrad, City Clerk
AGREEMENT
THIS AGREEMENT, made and entered into this day of
, 2007, by and between the City of Cape Girardeau, Missouri, a
municipal corporation (hereinafter "City"), and The Salvation Army (hereinafter
"Salvation Army").
WITNESSETH:
WHEREAS, the City has received Emergency Shelter Grant Funds from the
Missouri Department of Social Services — Family Support Division; and
WHEREAS, the Salvation Army has submitted a proposal to provide services to
the homeless of Cape Girardeau, which has been approved by the Missouri Department
of Social Services — Family Support Division.
NOW THEREFORE, for and in consideration of their mutual covenants and
promises hereinafter set forth, the City and Salvation Army agrees as follows:
1. The Salvation Army will provide the services outlined in its proposal, a copy
of which is attached hereto and made a part of this agreement.
2. The Salvation Army will provide all local cash and in-kind match as outlined
in its proposal.
3. Upon presentation of proper documentation by the Salvation Army, the City
will reimburse the Salvation Army for all costs, not to exceed Twenty
Thousand Three Hundred Twenty-four Dollars ($20,324.00) incurred in
providing services as outlines in the Salvation Army proposal. In no event
shall the Salvation Army be paid from any City funds other than funds
received by the City from the State of Missouri as part of an emergency
shelter grant.
4. Services provided under this agreement shall be completed no later than
March 31, 2008.
5. The Salvation Army agrees to comply with federal regulations applicable to
Emergency Shelter Grant projects, including, but not limited to, conflict of
interest, equal employment opportunity, Section 3, female employment,
affirmative action, and lead-based paint prohibition.
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6. The Salvation Army agrees to cooperate with City in the City's compliance
with all provisions of its Emergency Shelter Grant Agreement with the State
of Missouri.
7. In addition to, and not in substitution for, other provisions of this agreement
regarding the provision of essential services and/or the payment of
operational costs for emergency shelters pursuant to the Emergency Shelter
Grant Program, the Salvation Army:
a. Represents that it is, or may be deemed to be, a religious or
denominational institution or an organization operated for religious
purposes which is supervised or controlled by or in connection with a
religious or denominational institution or organization; and
b. Agrees that, in connection with such essential services and operational
costs:
1. It will not discriminate against any employee or applicant for
employment on the basis of religion and will not deny employment
or give preference in employment to persons on the basis of
religion;
2. It will not discriminate against any persons seeking emergency
shelter and related services on the basis of religion and will not limit
such services or give preference to persons on the basis of religion;
and
3. It will provide no religious instruction or counseling, conduct no
religious worship or services, engage in no religious proselytizing,
or exert no other religious influence in the provision of services or
the use of facilities or furnishings assisted in any way under this
agreement.
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IN WITNESS WHEREOF, the parties have caused this agreement to be
executed by their properly authorized representatives.
CITY OF CAPE GIRARDEAU
Douglas K. Leslie
City Manager
ATTEST:
Gayle L. Conrad, City Clerk
APPROVED AS TO FORM:
W. Eric Cunningham, City Attorney
The Salvation Army
1w lhinois Corporation
THE SALVATION ARMY OF CAPE GIRARDEAU
Robert A. Doliber
Assistant Treasurer
(Typed Name & Title of Signer)
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MISSOURI
MATT BLUNT DEPARTMENT OF SOCIAL SERVICES
GOVERNOR FAMILY SUPPORT DIVISION
P.O. BOX 2320
JEFFERSON CITY
65103
Telephone: 573-751-3221
May 29, 2007
The Honorable Jay B. Knudston
Mayor
401 Independence St.
P. O. Box 617
Cape Girardeau, MO 63703
Dear Mayor Knudston:
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R�CaY MISSOURI
For hearing and speech impaired
TEXT TELEPHONE
1-800-735-2966
VOICE
1-800-735-2466
Please accept this letter as a formal grant award notice from the state of
Missouri's FFY 2007 Emergency Shelter Grant Program (ESGP), governed by
Federal Statute Stewart B. McKinney Homeless Assistance Act of 1987, Title IV, as
amended (US. Code: 42 USC 11371 et seq). The ESG streamlined regulations
are part of the Code of Federal Regulations at 24 CFR 576, published in the
Federal Register October 2, 1996, and became effective November 1, 1996. To
learn more about the federal laws, regulations, and program procedures that
apply to the ESG Program, please review the ESG Program Desk Guide at
http://www.hud.gov/offices/c d homeless/librarv/es.. esadeskauide/
It should be noted that ESGP funds may not be obligated or expended for
activities or projects that have not been cleared from environmental conditions.
Applicable requirements of 24 CFR 576.57(e) concern Environmental
Review/Compliance responsibilities under the National Environmental Policy Act
of 1969 and related authorities as specified in 24 CFR Part 58.
Enclosed is a contract for the 2007 ESGP. Please review, sign, and return the
document at your earliest convenience to:
Kit Glover
ESG Program
Family Support Division
PO Box 2320
Jefferson City, MO 65103-2320
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Additionally, it should be noted that this contract is between the local
government and the state. As such, administrative oversight rests with the local
authority and carries with it compliance and fiscal responsibilities. The local
governing authority must submit invoices for reimbursement on behalf of the
sub -recipients listed below.
As the contractor, you may, upon written request to the Division and on behalf
of the sub -recipient, request a working advance of funds in an amount equal to
either 30 days cash need or $5,000.00, whichever amount is greater. If such a
request is made, please submit the following:
Signed letter from local government to the Family Support Division
describing the basis for the advance
The amount of advance requested in the applicable five budget
categories:
o ESGP Administration
o Rehabilitation
o Operations
o Essential Support Services
o Prevention Services
Completed Recipient Request for Reimbursement and Financial Status
Report: Form 886-2260 (rev. 05/2007)
Also enclosed is a document titled "Grantee/Contractor Guidelines At A
Glance" which is intended to serve as broad guidance to ESG Program
administration from the grantee/contractor's perspective.
The grant award is based upon the budget you submitted for consideration. If a
categorical adjustment/sub-recipient allocation of funds is required, please so
advise prior to your obligation of funds.
The following represents the approved amounts of state funds by category and
proposed sub -recipient for your contract. If you submitted a request on behalf
of a sub -recipient whose application was not recommended for funding, you
will note that zeroes appear in all categories. NOTE: It is the responsibility of the
grantee/contractor to notify sub -recipients in the event funding is not
recommended.
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Total Award: $ 27,824.00
Both the state and the U.S. Department of Housing and Urban Development
have placed significant emphasis on the timely obligation and expenditure of
ESG funds. The attached contract covers service delivery beginning April 1,
2007, through March 31, 2008. Contractors are required to obligate funds no
later than 180 days after the State makes the grant available. The State may
recapture any grant amounts that a contractor does not obligate. In addition,
the State expects all contractors to expend ESGP funds during the 12 month
contract period. Contractors who are unable to expend ESGP funding within
that period may risk a reduction in future ESGP funding. Please monitor sub -
recipient expenditure levels to ensure that all funding is expended by the end of
the contract period, March 31, 2008.
If you have any questions about the ESGP contract or reimbursement
procedures, please contact Kit Glover.
Si cerely, j
Janel R. Luck
Director
JRL:kg
Enclosures
cc: Steve Williams, Housing Assistant Coordinator
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Sub -recipient
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Total
City Of Cape Girardeau
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Administration
Safe House -Women
$0.00
$0.00
$6,500.00
$1,000.00
$0.00
$7,500.00
The Salvation Army
$0.00
$0.00
$5,000.00
$5,000.00
$10,324.00
$20,324.00
Both the state and the U.S. Department of Housing and Urban Development
have placed significant emphasis on the timely obligation and expenditure of
ESG funds. The attached contract covers service delivery beginning April 1,
2007, through March 31, 2008. Contractors are required to obligate funds no
later than 180 days after the State makes the grant available. The State may
recapture any grant amounts that a contractor does not obligate. In addition,
the State expects all contractors to expend ESGP funds during the 12 month
contract period. Contractors who are unable to expend ESGP funding within
that period may risk a reduction in future ESGP funding. Please monitor sub -
recipient expenditure levels to ensure that all funding is expended by the end of
the contract period, March 31, 2008.
If you have any questions about the ESGP contract or reimbursement
procedures, please contact Kit Glover.
Si cerely, j
Janel R. Luck
Director
JRL:kg
Enclosures
cc: Steve Williams, Housing Assistant Coordinator
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