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Home My WebLink AboutRES.2069.05-16-2005• BILL NO. 05-101 RESOLUTION NO. �LL iLq A RESOLUTION AUTHORIZING THE CITY MANAGER TO ACCEPT A FIRE PREVENTION AND SAFETY GRANT FROM THE DEPARTMENT OF HOMELAND SECURITY AND OFFICE OF DOMESTIC PREPAREDNESS, AND AUTHORIZING THE CITY MANAGER TO EXECUTE ALL NECESSARY GRANT DOCUMENTS BE IT RESOLVED BY THE COUNCIL OF THE CITY OF CAPE GIRARDEAU, MISSOURI, AS FOLLOWS: ARTICLE 1. The City Manager, for and on behalf of the City of Cape Girardeau, Missouri, is hereby authorized to accept a Fire Prevention and Safety Grant in the amount of $71,135.00 from the Department of Homeland Security and Office of Domestic Preparedness and authorizing the City Manager to execute all necessary grant documents. A copy of said Grant Agreement is attached to this Resolution and made a part hereof. PASSED AND ADOPTED THIS Lfh DAY OF 20. ;AeB. Knudtson, Mayor Mr. Richard Ennis Cape Girardeau Fire Department 1 South Sprigg Street Cape Girardeau, Missouri 63701-6211 Re: Grant No.EMW-2004-FP-01655 Dear Mr. Ennis: U.S. Department of Homeland Security Washington, D.C. 20472 Congratulations, on behalf of the Department of Homeland Security and the Office for Domestic Preparedness. Your grant application submitted under the FY 04 Assistance to Firefighters - Fire Prevention and Safety Program has been approved. The approved project costs amount to $71,135.00. The Federal share is 90 percent or $64,022.00 of the approved amount and your share of the costs is 10 percent or $7,113.00. As part of your award package, you will find Grant Agreement Articles. Please make sure you read and understand the Articles as they outline the terms and conditions of your Grant award. Maintain a copy of these documents for your official file. You establish acceptance of the Grant and Grant Agreement Articles when you request and receive any of the Federal Grant funds awarded to you. In order to request grant funds, you must confirm your correct Direct Deposit Information. Step one: Please go on-line to the AFG eGrants system at https://portal.fema.gov and if you have not done so, complete and submit your SF 1199A, Direct Deposit Sign-up Form. Step two: Please forward the original, completed SF 1199A, Direct Deposit Sign-up Form, signed by your organization and the banking institution to the address below: Please note, if you have completed an 1199A, Direct Deposit Form for a previous AFG grant and you maintain the same user ID and password, then no action is required if the information on the Direct Deposit Form is still the same. Department of Homeland Security Emergency Preparedness and Response Directorate (FEMA) Grants Management Branch 500 C Street, SW, Room 334 Washington, DC 20472 Attn: Assistance to Firefighters Grant Program After your SF 1199A is reviewed and you receive an email indicating the form is approved, you will be able to request payments online. If you have any questions or concerns regarding the process to request your grant funds, please call 1-877-510-6762. Sincerely, https://portal. fema.gov/firegrant/j sp/fire_admin/awards/spec/view award—Package.do?agree... 5/6/2005 Matt A.Mayer Acting Executive Director Office of State and Local Government Coordination and Preparedness https:llportal. fema. gov/firegrantlj sp/fire_adminlawards/spec/view_award_package.do?agree... 5/6/2005 Agreement Articles U.S. Department of Homeland Security Washington, D.C. 20472 AGREEMENT ARTICLES ASSISTANCE TO FIREFIGHTERS GRANT PROGRAM - FIRE PREVENTION AND SAFETY PROGRAM GRANTEE: Cape Girardeau Fire Department PROGRAM: Fire Prevention AGREEMENT NUMBER: EMW-2004-FP-01655 AMENDMENT NUMBER: TABLE OF CONTENTS Article I Project Description Article II Grantee Concurrence Article III Period of Performance Article IV Amount Awarded Article V Requests for Advances or Reimbursements Article VI Budget Changes Article VII Financial Reporting Article VIII Performance Reports Article IX DHS Officials Article X Other Terms and Conditions Article XI General Provisions Article XII Audit Requirements Article I - Project Description The grantee shall perform the work described in the approved grant application's Narrative. That narrative is made a part of these grant agreement articles by reference. The purpose of the Assistance to Firefighters - Fire Prevention and Safety Program is to provide funds to national, State, local or community organizations that are recognized for their experience and expertise with respect to fire prevention or fire safety programs and activity. After careful consideration, DHS has determined that the grantee's project, as detailed in submitted project narrative and budget information, submitted as part of the grantee's application (and considered part of this agreement by reference), was consistent with the program's purpose and worthy of award. As such, any deviation from the approved program narrative must have prior written approval. Article II - Grantee Concurrence https://portal. fema.gov/firegrant/j sp/fire_adminlawards/spec/view award_package.do?agree... 5/6/2005 By requesting and receiving Federal grant funds provided by this grant program, the grantee accepts and agrees to abide by the terms and conditions of the grant as set forth in this document and the documents identified below. All documents submitted as part of the application are made a part of this agreement by reference. Article III - Period of Performance The period of performance shall be from 28 -APR -05 to 27 -APR -06. The grant funds are available to the grantee for obligation only during the period of performance of the grant award. The grantee is not authorized to incur new obligations after the expiration date unless the grantee has requested, and DHS has approved, a new expiration date. The grantee has 90 days after period of performance to incur costs associated with closeout or to pay for obligations incurred during period of performance. Award expenditures are for the purposes detailed in the approved grant application only. The grantee cannot transfer funds to other agencies or departments without prior written approval from DHS. Article IV - Amount Awarded The amount of the award is detailed on the Obligating Document for Award attached to these articles. Following are the budgeted estimates for object classes for this grant (including Federal share plus grantee match): Personnel $24,000.00 Fringe Benefits $0.00 Travel $0.00 Equipment $36,035.00 Supplies $11,100.00 Contractual $0.00 Construction $0.00 Other $0.00 Indirect Charges $0.00 Total $71,135.00 Article V - Requests for Advances or Reimbursements Grant payments under the Assistance to Firefighters - Fire Prevention and Safety Program are made on an advance or reimbursable basis for immediate cash needs. When the grantee needs grant funds and has obtained a user account, the grantee fills out the on-line Request for Advance or Reimbursement. If the grantee has not obtained a user account, an account may be obtained by calling the help desk at 1-866-274-0960. Article VI - Budget Changes Generally, changes in the budget -line items are permitted, as long as the original program narrative is accomplished. The only exception to this provision is for grants where the Federal share is in excess of $100,000.00. In grants where the Federal share exceeds $100,000.00, the budgeted line items can be changed, but if the cumulative changes exceed ten (10) percent of the total budget, Changes must be pre -approved. Article VII - Financial Reporting The Request for Advance or Reimbursement mentioned above, will also be used for interim financial reporting purposes. At the end of the performance period, or upon completion of the grantee's program narrative, the grantee must complete, on-line, a final financial report that is required to close out the grant. The Financial Status Report, is due within 90 days after the end of the performance period. Article VIII - Performance Reports https://portal.fema.gov/firegrant/j sp/fire_admin/awards/spec/view award_package.do?agree... 5/6/2005 ,i auci i\�cvicw ragcuuio The grantee must submit a semi-annual and a final performance report to DHS. The final performance report should provide a short narrative on what the grantee accomplished with the grant funds and any benefits derived there from. The semi-annual report is due six months after the award date. Article IX - DHS Officials Program Officer: Catherine Patterson, is the Program Officer for this grant program. The Program Officer is responsible for the technical monitoring of the stages of work and technical performance of the activities described in the approved grant application. Grants Assistance Officer: Christine Torres, is the Assistance Officer for this grant program. The Assistance Officer is the Federal official responsible for negotiating, administering, and executing all grant business matters. Grants Management Branch POC: Ramon Bush is the point of contact for this grant award and shall be contacted for all financial and administrative grant business matters. If you have any questions regarding your grant please call 202-646-4001. Article X - Other Terms and Conditions Pre -award costs directly applicable to the awarded grant are allowable if approved in writing by the DHS program official. Article XI - General Provisions The following are hereby incorporated into this agreement by reference: 44 CFR, Emergency Management and Assistance Part 7 Nondiscrimination in Federally -Assisted Programs Part 13 Uniform administrative requirements for grants and cooperative agreements to state and local governments Government -wide Debarment and Suspension (Non -procurement) Part 17 and Government -wide Requirements for Drug-free Workplace (Grants) Part 18 New Restrictions on Lobbying 31 CFR 205.6 Funding Techniques OMB Circular A-21 Cost Principles for Educational Institutions OMB Circular A-87 Cost Principles for State/local Governments, Indian tribes OMB Circular A-122 Cost Principles for Non -Profit Organizations Federal Acquisition Regulation (FAR) 31.2 Cost Principles for Profit making Organizations OMB Circular A- Uniform Administrative Requirements for Grants and Agreements With State and Local 102 Governments Assistance to Firefighters Grant Application and Assurances contained therein. OMB Circular A- Uniform Administrative Requirements for Grants and Agreements With Institutions of Higher 110 Education, Hospitals, and Other NonProfit Organizations Assistance to Firefighters Grant Application and Assurances contained therein. Article XII- Audit Requirements https://portal. fema.gov/firegrantlj sp/fire_adminlawards/spec/view_award_package.do?agree... 5/6/2005 All grantees must follow the audit requirements of OMB Circular A-133, Audits of States, Local Governments, and Non -Profit Organizations. The main requirement of this OMB Circular is that grantees that expend $500,000.00 or more in Federal funds (from all Federal sources) must have a single audit performed in accordance with the circular. As a condition of receiving funding under this grant program, you must agree to maintain grant files and supporting documentation for three years after the conclusion of the grant. You must also agree to make your grant files, books, and records available for an audit by DHS, the General Accounting Office (GAO), or their duly authorized representatives to assess the accomplishments of the grant program or to ensure compliance with any requirement of the grant program. Additional Requirements if applicable https://portal.fema.gov/firegrantlj sp/fire_adminlawards/spec/view_award_package.do?agree... 5/6/2005 a W1 all%ll iu,vicvv FEDERAL EMERGENCY MANAGEMENT AGENCY OBLIGATING DOCUMENT FOR AWARDIAMENDMENT ra�;c0Uio 1a. AGREEMENT NO. 2. AMENDMENT 3. RECIPIENT NO. 4. TYPE OF 5. CONTROL NO. EMW-2004-FP-01655 NO. 43-6000593 ACTION W397589N 0 AWARD 6. RECIPIENT NAME AND 7. ISSUING OFFICE AND ADDRESS 8. PAYMENT OFFICE AND ADDRESS ADDRESS ODP/Financial and Grants Management ODP/Financial Services Branch Cape Girardeau Fire Division 500 C Street, S.W., Room 723 Department 500 C Street, S.W., Room 350 Washington DC, 20472 1 South Sprigg Street Washington DC, 20472 Cape Girardeau POC: Ramon Bush 202-646-4001 Missouri, 63701-6211 9. NAME OF RECIPIENT PHONE NO. 10. NAME OF PROJECT COORDINATOR PHONE NO. PROJECT OFFICER 573-334-3211 Tom Harrington (202) 307-2790 Richard Ennis 11. EFFECTIVE DATE OF 12. METHOD OF 13. ASSISTANCE ARRANGEMENT 14. PERFORMANCE PERIOD THIS ACTION PAYMENT Cost Sharing From:28-APR- To:27-APR-06 28 -APR -05 SF -270 05 Budget Period From:01-OCT- To:30-SEP-05 04 15. DESCRIPTION OF ACTION a. (Indicate funding data for awards or financial changes) PROGRAM NAME CFDA NO. ACCOUNTING DATA PRIOR AMOUNT CURRENT CUMMULATIVE ACRONYM (ARCS CODE) TOTAL AWARDED THIS TOTAL AWARD NOW XXXX-XXX-XXXXXX-XXXXX- AWARD ACTION FEDERAL XXXX-XXXX-X + OR (-) COMMITMENT FP 97.044 2005-62-0364RE-63000000- $0.00 $64,022.00 $64,022.00 $7,113.00 4101-R TOTALS $0.00 $64,022.00 $64,022.00 $7,113.00 b. To describe changes other than funding data or financial changes, attach schedule and check here. N/A 16 a. FOR NON -DISASTER PROGRAMS: RECIPIENT IS REQUIRED TO SIGN AND RETURN THREE (3) COPIES OF THIS DOCUMENT TO FEMA (See Block 7 for address) Assistance to Firefighters Grant - Fire Prevention and Safety Program recipients are not required to sign and return copies of this document. However, recipients should print and keep a copy of this document for their records. 16b. FOR DISASTER PROGRAMS: RECIPIENT IS NOT REQUIRED TO SIGN This assistance is subject to terms and conditions attached to this award notice or by incorporated reference in program legislation cited above. 17. RECIPIENT SIGNATORY OFFICIAL (Name and Title) DATE N/A N/A 18. FEMA SIGNATORY OFFICIAL (Name and Title) DATE Arlyce Powell 27 -APR -05 Go Back https://portal. fema.gov/firegrantlj sp/fire_adminlawards/spec/view_award_package.do?agree... 5/6/2005