HomeMy WebLinkAboutRES.1890.06-02-2003BILL NO. 03-84
RESOLUTION NO. jVC
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE AMENDMENT NO. 9 TO THE AGREEMENT
BETWEEN THE CITY OF CAPE GIRARDEAU, MISSOURI
AND JACOBS CIVIL, INC., FOR THE SANITARY
SEWER IMPROVEMENT PROGRAM, IN THE CITY OF
CAPE GIRARDEAU, MISSOURI
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF CAPE
GIRARDEAU, MISSOURI, AS FOLLOWS:
ARTICLE 1. The City Manager, for and on behalf of the City
of Cape Girardeau, Missouri, is hereby authorized to execute
Amendment No. 9 to the Agreement Between the City of Cape
Girardeau, Missouri and Jacobs Civil, Inc., for the Sanitary
Sewer Improvement Program in the City of Cape Girardeau. A copy
of said Amendment No. 9 is attached to this Resolution and made
a part hereof.
PASSED AND ADOPTED THIS 2cc, DAY OF
:a,i,rtE 1 2 0 ()_� .
ay Knudtson, Mayor
ATTEST:
Gayle,L. Conrad, City Clerk
ri
AMENDMENT NO. 9
to
AGREEMENT BETWEEN THE
CITY OF CAPE GIRARDEAU, MISSOURI
and
JACOBS CIVIL INC (SVERDRUP CIVIL, INC.)
Dated September 7, 1994
Note: All other terms of the original contract remain unchanged with the exception of the
following:
Article 3 - Compensation and Payment
On page 3 under B. Cost Computation - Replace the third sentence of paragraph 1 with:
The provisional overhead rate for Jacobs' (Sverdrup's) fiscal year 2003 is 1.305 for
services performed from our offices and 0.96 for resident services performed in the
field.
On page 4 under B. Cost Computation - Section 3.a - Add the following:
The Resident Project Representation shall be reimbursed a per diem rate of $40/day
to cover normal travel, subsistence and incidental expenses associated with the
work.
Article 11 - Contract Documents
On page 9 amend Article 11 to read:
This Agreement consists of:
1. Agreement for Professional Services dated September 7, 1994
2. APPENDIX A - Scope of Services
3. AMENDMENT 1 TO APPENDIX A
4. APPENDIX Al - Phase 1 Scope of Work
5. APPENDIX A2 - Phase 2 Scope of Work
6. APPENDIX A3 - Phase I Easements and Miscellaneous Scope of Work
7. APPENDIX A4 - Phase I Projects Construction Program, Phase II Projects
Part 1 Design, Surveying, Smoke Testing and Flow Monitoring
8. APPENDIX A5 - Phase II Projects Easements, Part 2 Design, Cultural Resource Survey
9. APPENDIX A6 - Additional Scope for Previous Amendments, Phase II Projects Construction
Services
10. APPENDIX A7 - Additional Scope for Previous Amendments, Ranchito Sewer Improvement
Project, Trickling Filter Rehabilitation
11. APPENDIX A8 - Trickling Filter Rehabilitation Design
-1-
Amendment 9 continued
12. APPENDIX A9 - Arena Creek Replacement Sewer Design, Arena Creek and Trickling Filter
Rehabilitation Construction
13. APPENDIX A 10 - Additional Scope for Previous Amendments, Arena Creek and Construction
Phase Services
14. APPENDIX B - Additional Owner Supplied Information and Activities
15. APPENDIX 132 - Additional Owner Supplied Information and Activities
16. APPENDIX B3 - Additional Owner Supplied Information and Activities
17. APPENDIX B4 - Additional Owner Supplied Information and Activities
18. APPENDIX 135 - Additional Owner Supplied Information and Activities
19. AMENDMENT 1 to APPENDIX C
20. AMENDMENT 2 to APPENDIX C
21. AMENDMENT 3 to APPENDIX C
22. AMENDMENT 4 to APPENDIX C
23. AMENDMENT 5 to APPENDIX C
24. AMENDMENT 6 to APPENDIX C
25. AMENDMENT 7 to APPENDIX C
26. AMENDMENT 8 to APPENDIX C
27. AMENDMENT 9 to APPENDIX C
28. AMENDMENT 1 APPENDIX D
29. AMENDMENT 2 APPENDIX D
30. AMENDMENT 3 APPENDIX D
31. AMENDMENT 4 APPENDIX D
32. AMENDMENT 5 APPENDIX D
33. AMENDMENT 6 APPENDIX D
34. AMENDMENT 7 APPENDIX D
35. AMENDMENT 8 APPENDIX D
36. AMENDMENT 9 APPENDIX D
Proposed by Sverdrup Civil, Inc.:
Date: ' r
Accepted by City of Cape Girardeau:
Date: C e
BY: r 6
Dough K. Leslie
Interii-i City Manager
Attachments: Appendix A10
Amendment 9 to Appendix C
Amendment 9 Appendix D
'. Jacobson, P.E.
Vice President
ATTEST: t.
City Clerk
-2-
SSIP Amendment 9
APPENDIX A10
CITY OF CAPE GIRARDEAU
SANITARY SEWER IMPROVEMENT PROGRAM
ADDITIONAL SCOPE FOR PREVIOUS AMENDMENTS
ARENA CREEK AND CONSTRUCTION PHASE SERVICES
May 2003
C:1l1
THE FOLLOWING ARE MODIFICATIONS TO THE SCOPE UNDER CONTRACT THROUGH
AMENDMENT 8
A. ARENA CREEK REPLACEMENT SEWER FINAL DESIGN
The initial tasks of the Manhole Rehabilitation Program were completed including the inspection of
manholes in the area of Arena Creek and the development of recommended rehabilitation repairs.
Following the submittal to the City, it was decided to not complete the remaining portion of the task
consisting of the development of bid documents. The City elected to complete the repairs with
maintenance staff and not develop the bid package. The scope items related to developing the design
are therefore eliminated.
B. ADDITIONAL CONSTRUCTION PHASE SERVICES
Construction phase services for the Phase H Sanitary Sewer Improvement Program projects have
been contracted under previous amendments. Additional services are needed during construction of
the Arena Creek Replacement Sewer and the South Ramsey Lift Station and Force Main.
Amendment 9 extends Resident Project Representative services for the two projects.
Resident Project Representative services are estimated under Amendment 8 to continue through June
2003. This Amendment 9 provides contractual funding to extend Resident Project Representative
services for 10.5 months from July 2003 through April 15, 2004.
A9-1
Amendment 9 continued
AMENDMENT 9 TO APPENDIX C
CITY OF CAPE GIRARDEAU
SANITARY SEWER IMPROVEMENT PROGRAM
ESTIMATED COST BASIS
May 2003
Amendment 9 adds new scope but also updates the estimated cost and fixed fee for tasks that are
already under contract through Amendment 8. Amendment 8 estimates for each task are updated
to the currently estimated cost at completion. The estimates in the Appendix C Cost Summary
have been increased or decreased as indicated below:
Phase I Facility Plan
This task is complete. The cost and fee earned through April 2003 is the estimate at completion.
Phase I Design
This task is complete. The cost and fee earned through April 2003 is the estimate at completion.
Phase II Facility Plan
This task is complete. The cost and fee earned through April 2003 is the estimate at completion.
Phase I Easements
This task is complete. The cost and fee earned through April 2003 is the estimate at completion.
Phase II Part 1 Design
Only the gravity portion of South Ramsey has been constructed. The estimate to complete
includes updating the plans and modifying the bid documents for the remaining construction.
Work includes the realignment of the force main due to existing and future planned road
construction. The revised estimate to complete for work contracted through Amendment 8 plus
the Amendment 9 additions increase the estimated cost and maximum fee for Phase II Part 1
Design services.
Phase I Resident
This task is complete. The cost and fee earned through April 2003 is the estimate at completion.
Phase I Office Services
This task is complete. The cost and fee earned through April 2003 is the estimate at completion.
Phase II Part 2 Design
This task is complete. The cost and fee earned through April 2003 is the estimate at completion.
The estimate for this task is reduced accordingly.
Phase II Easements
The only uncompleted easement acquisition contracted through Amendment 8 is some or all of
the easements for the unconstructed portion of South Ramsey. The plats and descriptions have
been prepared and initial offers made by SiteFinders. All of the documentation and current
status has been turned over to the Owner. Any remaining work on these easements will be by
Appendix C
Basis
1
Amendment 9 continued
the Owner. The direct costs listed are allowed should modifications to the plats or descriptions
be required of subconsultant Koehler Engineering & Land Surveying, Inc. Ten manhours are
allowed to coordinate the work of the subconsultant.
Phase I Record Drawings
This task is complete. The cost and fee earned through April 2003 is the estimate at completion.
Phase I Follow-up
Phase I Follow-up Services were previously eliminated from the scope of work and the estimate
to complete.
Phase II Office Services
This category includes services to support construction, not otherwise listed in the cost estimate.
Construction phase office services are ongoing for the Arena Creek Sewer and are anticipated for
the South Ramsey construction. Completion of record drawings for the Trickling Filter
Rehabilitation and the Arena Creek Sewer projects are also included in the Phase II Office
Services. The estimate assumes:
• South Ramsey construction phase office services are completed by April 15, 2004
• John Bennett remains as the resident representative through April 15, 2004
The revised estimate to complete for work contracted through Amendment 8 decreases the
estimated cost and fixed fee for construction office services.
Phase II Record Drawings
Record Drawings are being completed for the Lift Stations, Force Main, and Sloan Relief
projects. The South Ramsey project also remains to be completed. The estimate to complete has
been revised to allow for an additional 85 manhours. The net impact is an overall increase in the
estimate to complete Phase II Record Drawings.
Lift Station O&M Manuals
The O&M Manuals for the Lift Stations have been completed. An O&M Manual remains to be
generated for the South Ramsey Lift Station. The estimate to complete has been revised to allow
for an additional 80 manhours. The net impact is an overall increase in the estimate to complete
Lift Station O&M Manuals.
Main Suspicious Material
This task is complete. The cost and fee earned through April 2003 is the estimate at completion.
Phase II Resident
The time period for Resident Representative services contracted through Amendment 8 ends on
June 30, 2003. The estimated cost at completion for those services is significantly less than the
Amendment 8 estimated cost. The Amendment 9 estimate for resident services includes the
reduced estimate for services through Amendment 8 plus the extension of resident services from
June 30, 2003 through April 15, 2004. The net result is an increase in the Phase II Resident cost
and maximum fee for Amendment 9.
Appendix C
Basis
2
Amendment 9 continued
Phase II Resident Program Management (PM)
This task is complete. The cost and fee earned through April 2003 is the estimate at completion.
Phase II Follow-up Services
The estimate for this work remains the same as for Amendment 8.
Ranchito Area Facility Plan
This task is complete. The cost and fee earned through April 2003 is the estimate at completion.
The estimate for this task is reduced accordingly.
Trickling Filter Rehab Facility Plan
This task is complete. The cost and fee earned through April 2003 is the estimate at completion.
The estimate for this task is reduced accordingly.
Trickling Filter Rehab Design
This task is complete. The cost and fee earned through April 2003 is the estimate at completion.
The estimate for this task is reduced accordingly.
Arena Creek Design
This task is complete. The cost and fee earned through April 2003 is the estimate at completion.
The estimate for this task is reduced accordingly.
Trickling Filter O&M Manual
The estimate for this work remains the same as for Amendment 8.
Trickling Filter Rehab Follow-up
The estimate for this work remains the same as for Amendment 8.
Estimated Totals through Amendment 9
The reductions in existing tasks and the additional efforts balance, resulting in a net $0 impact to
the authorized project costs.
Appendix C
Basis
3
Amendment 9 continued
AMENDMENT 9 TO APPENDIX C
CITY OF CAPE GIRARDEAU
SANITARY SEWER IMPROVEMENT PROGRAM
SUMMARY OF AMENDMENT 8 COST MODIFICATIONS
May 2003
Appencix C
Cost Summary
1
Estimated Estimates
Adjustments
Amendment 8
Costs
Cost To for
to
Amendment 9
Estimated
thru
Complete Amendment 9
Amendment 8
Estimated
Cost (1)
April 2003 (2)
Amendment 8 (3) Added Scope (4)
Estimates (5)
Cost (6)
ORIGINAL 12 PROJECTS
Phase I Facility Plan
Labor 101,102
91,932
91,932
91,932
Directs 110
1,862
1,862
1,862
Fee
11,032
11,032
11,032
Total
104,826
104,826
104,826
Phase I Design
Labor 201,221
581,113
581,113
581,113
Directs 210
300,047
300,047
300,047
Fee
69,734
69,734
69,734
Total
950,893
950,893
950,893
Phase II Facility Plan
Labor 103,123
231,783
231,783
231,783
Directs 113
123,721
123,721
123,721
Fee
27,814
27,814
27,814
Total
383,317
383,317
383,317
Phase I Easement Acquisition
Labor 202
23,077
23,077
23,077
Directs 212
97,291
97,291
97,291
Fee
2,769
2,769
2,769
Total
123,137
123,137
123,137
Phase II Part I Design
Labor 203
462,522
446,786
15,736
-
462,522
Directs 213
342,184
340,684
1,500
2,500
344,684
Fee
56,125
53,764
2,361
-
56,125
Total
860,831
841,234
19,597
860,831
Phase I Resident Engineer
Labor 401
142,790
142,790
142,790
Directs 410
72,331
72,331
72,331
Fee
17,135
17,135
17,135
Total
232,257
232,257
232,257
Phase I Construction Office Services
Labor 301
174,184
174,184
174,184
Directs 310
5,482
5,482
5,482
Fee
20,902
20,902
20,902
Total
200,568
200,568
200,568
Phase II Part 2 Design
Labor 204
318,130
316,910
(1,220)
316,910
Directs 214
50,963
50,963
-
50,963
Fee
38,600
38,417
(183)
38,417
Total
407,692
406,290
(1,402)
406,290
Phase II Easements
Labor 205
39,906
38,651
1,255
39,906
Directs 215
172,069
170,069
2,000
172,069
Fee
4,821
4,633
188
4,821
Total
216,796
213,353
3,443
216,796
Appencix C
Cost Summary
1
Amendment 9 continued
AMENDMENT 9 TO APPENDIX C
CITY OF CAPE GIRARDEAU
SANITARY SEWER IMPROVEMENT PROGRAM
SUMMARY OF AMENDMENT 8 COST MODIFICATIONS
May 2003
Appencix C
Cost Summary
2
Estimated
Estimates
Adjustments
Amendment 8
Costs
Cost To
for
to
Amendment 9
Estimated
thru
Complete
Amendment 9
Amendment 8
Estimated
Cost (1)
April 2003 (2)
Amendment 8 (3) Added Scope (4)
Estimates (5)
Cost (6)
Phase I Record Drawings
Labor 302
20,081
20,081
-
20,081
Directs 312
2,869
2,869
2,869
Fee
2,410
2,410
2,410
Total
25,359
25,359
25,359
Phase I Follow-up services
Labor 501
0
0
0
Directs 510
0
0
0
Fee
0
0
0
Total
0
0
0
Phase 11 Construction Office Services
Labor 304
578,216
408,891
136,783
(32,542)
545,674
Directs 314
28,148
6,775
6,236
(15,137)
13,011
Fee
81,677
56,283
20,517
(4,877)
76,800
Total
688,042
471,949
163,536
(52,556)
635,486
Phase II Record Drawings
Labor 305
29,117
29,046
6,491
6,420
35,537
Directs 315
4,917
2,917
2,000
-
4,917
Fee
3,916
3,905
971
960
4,876
Total
37,950
35,868
9,462
7,380
45,330
Lift Station O&M Manual
Labor 306
13,802
11,757
7,105
5,060
18,862
Directs 316
108
0
108
-
108
Fee
2,070
1,764
1,067
760
2,830
Total
15,981
13,521
8,280
5,820
21,801
Main Suspicious Material
Labor 307
17,428
17,428
-
17,428
Directs 317
82
82
82
Fee
2,091
2,091
2,091
Total
19,601
19,601
-
19,601
Phase II Resident Engineer
Labor 402
494,929
440,488
21,036
100,980
67,574
562,504
Directs 412
273,282
232,346
10,000
52,920
21,984
295,266
Fee
68,601
60,433
3,155
15,150
10,138
78,739
Total
836,812
733,267
34,191
169,050
99,697
936,508
Phase II Resident Engineer PM
Labor 403
47,384
47,248
136
-
47,384
Fee
6,426
6,406
20
6,426
Total
53,810
53,654
156
53,810
Phase II Follow-up Services
Labor 502
10,780
52
10,728
10,780
Directs 512
55
0
55
55
Fee
1,617
6
1,611
1,617
Total
12,452
58
12,394
12,452
Appencix C
Cost Summary
2
Amendment 9 continued
AMENDMENT 9 TO APPENDIX C
CITY OF CAPE GIRARDEAU
SANITARY SEWER IMPROVEMENT PROGRAM
SUMMARY OF AMENDMENT 8 COST MODIFICATIONS
May 2003
Total
12,060
Estimated Estimates
Adjustments
-
Amendment 8
Costs
Cost To for
to
Amendment 9
Estimated
thru
Complete Amendment 9
Amendment 8
Estimated
Cost (1)
April 2003 (2)
Amendment 8 (3) Added Scope (4)
Estimates (5)
Cost (6)
NEW PROJECTS AMENDMENT 6 MARCH 2000
650
0
650
Fee
Ranchito Area Facility Plan (Amendment 6)
0
310
0
310
Labor 1,400 43,394
41,087
0
(2,307)
41,087
Directs 1,440 31,147
31,297
150
31,297
Fee 6,509
6,163
(346)
6,163
Total 81,050
78,547
(2,503)
78,547
Trickling Filter Rehab Facility Plan (Amendment 6)
Labor 1,500 40,871
40,648
(223)
40,648
Directs 1,550 449
449
(0)
449
Fee 6,131
6,097
(34)
6,097
Total 47,451
47,194
(257)
47,194
Trickling Filter Rehab Design (Amendment 7)
Labor 2500 111,030
98,322
(12,708)
98,322
Directs 2550 1,380
2,422
1,042
2,422
Fee 16,650
14,748
(1,902)
14,748
Total 129,060
115,492
(13,568)
115,492
Arena Creek Design (Amendment 8)
Labor 2400 116,150
86,022
(30,128)
86,022
Directs 2440 73,550
65,584
(7,966)
65,584
Fee 17,420
12,903
(4,517)
12,903
Total 207,120
164,509
(42,611)
164,509
Trickling Filter O & M Manual (Amendment 8)
Labor 3540 10,050
8,139
1,911
10,050
Directs 3541 500
0
500
500
Fee 1,510
1,221
289
1,510
Total
12,060
9,360
2,700
-
12,060
Trickling Filter Follow-up (Amendment 8)
Labor 3560
2,080
0
2,080
0
2,080
Directs 3561
650
0
650
0
650
Fee
310
0
310
0
310
Total
3,040
0
3,040
0
3,040
Estimated Totals thru Amendment 8 5,650,104 5,224,255 256,800 169,050
Cost Totals 5,183,835 4,803,624 226,311 153,900
Fixed Fee Totals 466,269 420,631 30,489 15,150
5,650,104
5,183,835
466,269
1. Estimated cost basis for Amendment 8
2. Actual project cost through April 2003
3. Estimated cost to complete contract scope through Amendment 8
4. Estimated cost for additional scope added under Amendment 9
5. Additions or deductions to Amendment 8 estimated costs that are the basis for the Amendment 9 estimated cost.
(April 2003 actual cost (2) plus estimate to complete (3) plus estimatd cost for additional scope (4))
6. Basis for total estimated project cost through Amendment 9 (Amentment 8 estimated task costs plus additional cost added as with Amendment 9)
Appencix C
Cost Summary
3
Amendment 8 continued
AMENDMENT 9 TO APPENDIX C
CITY OF CAPE GIRARDEAU
SANTIARY SEWER IMPROVEMENT PROGRAM
0
85
ESTIMATED COST FOR ADDITIONAL EFFORT / NEW SCOPE
1,840
May 2003
Average Rate, $/Hr
$28.15
203 305
306
402
Phase II Phase II
Lift
Additional Increase
Part 1 Record
Station
Resident
Design Drawings
O&M
Services Totals
Labor Estimated Cost
Estimated Manhours
0
85
80
1,840
2,005
Average Rate, $/Hr
$28.15
$32.80
$27.50
$28.00
Overhead Factor
2.5097
2.301
2.301
1.96
Labor Cost Total
$0
$6,420
$5,060
$100,980
$112,460
Subcontracts
0
Geotechnical borings
0
Surveys (Koehler Engr.)
2500
Other Reimbursable Estimated Cost
Reproduction
Specifications
0
$0
Drawings
0
0
Miscellaneous
0
0
0
Postage/Shipping
0
0
1,050
Travel
0
0
0
Automobile Charges
0
9,240
Field Secretary
23,529
Field Rent
15,400
Field Telephone
550
Miscellaneous
0
0
3,150
Reimbursable Total
$2,500
$0
$0
$52,920
$55,420
Estimated Cost Total
2,500
6,420
5,060
153,900
167,880
Fixed Fee
0
960
760
15,150
16,870
Estimated Total Cost for Amendment 9 services
$2,500
$7,380
$5,820
$169,050
$184,750
Appendix C
New Wokk summary
1
Amendment 9 continued
AMENDMENT 9 APPENDIX D
CITY OF CAPE GIRARDEAU
SANITARY SEWER IMPROVEMENT PROGRAM
SCHEDULE
May 2003
Add:
The schedule for completing new and currently active segments of work is:
(Dates assume Amendment 9 approval by mid June 2003 and DNR reviews
completed by the dates indicated)
South Ramsey Lift Station and Force Main design approved by DNR
South Ramsey Lift Station and Force Main construction bids received
South Ramsey Lift Station and Force Main notice to proceed
Trickling Filter Rehabilitation follow-up services complete
Arena Creek construction contract closed
South Ramsey Lift Station and Force Main Contract Close
July 2003
August 2003
September 2003
January 2004
February 2004
April 2004
South Ramsey Lift Station and Force Main Follow-up services complete March 2005
D-1