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Home My WebLink AboutRES.1479.07-06-19994 BILL NO. 99-156 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH THE SAFE HOUSE FOR WOMEN, INC. FOR EMERGENCY SHELTER GRANT FUNDS FROM THE MISSOURI DEPARTMENT OF SOCIAL SERVICES - DIVISION OF FAMILY SERVICES BE IT RESOLVED BY THE COUNCIL OF THE CITY OF CAPE GIRARDEAU, MISSOURI, AS FOLLOWS: ARTICLE 1. The City Manager, for and on behalf of the City of Cape Girardeau, Missouri, is hereby authorized to execute an Agreement with the Safe House for Women, Inc. for Emergency Shelter Grant Funds from the Missouri Department of Social Services - Division of Family Services. A copy of said Agreement is attached to this Resolution and made a part hereof. PASSED AND ADOPTED THIS DAY OF , 19 A. M. Spradling, III, ayor ATTEST: Lois J. / Tweedy Deputy City Clerk AGREEMENT THIS AGREEMENT, made and entered into this day of , 1999, by and between the City of Cape Girardeau, Missouri, a municipal corporation (hereinafter "City"), and the Safe House for Women, Inc. (hereinafter "Safe House"). WITNESSETH: WHEREAS, the City has received Emergency Shelter Grant Funds from the Missouri Department of Social Services — Division of Family Services; and WHEREAS, the Safe House has submitted a proposal to provide services to the homeless of Cape Girardeau, which has been approved by the Missouri Department of Social Services — Division of Family Services. NOW THEREFORE, for and in consideration of their mutual covenants and promises hereinafter set forth, the City and Safe House agrees as follows: 1. The Safe House will provide the services outlined in its proposal, a copy of which is attached hereto and made a part of this agreement. 2. The Safe House will provide all local cash and in-kind match as outlined in its proposal. 3. Upon presentation of proper documentation by the Safe House, the City will reimburse the Safe House for all costs, not to exceed Six Thousand Nine Hundred Forty Dollars ($6,940.00) incurred in providing services as outlines in the Safe House proposal. In no event shall the Safe House be paid from any City funds other than funds received by the City from the State of Missouri as part of an emergency shelter grant. 4. Services provided under this agreement shall be completed no later than July 8, 2000. 5. The Safe House agrees to comply with federal regulations applicable to Emergency Shelter Grant projects, including, but not limited to, conflict of interest, equal employment opportunity, Section 3, female employment, affirmative action, and lead-based paint prohibition. 1 6. The Safe House agrees to cooperate with City in the City's compliance with all provisions of its Emergency Shelter Grant Agreement with the State of Missouri. 7. In addition to, and not in substitution for, other provisions of this agreement regarding the provision of essential services and/or the payment of operational costs for emergency shelters pursuant to the Emergency Shelter Grant Program, the Safe House: a. Represents that it is, or may be deemed to be, a religious or denominational institution or an organization operated for religious purposes which is supervised or controlled by or in connection with a religious or denominational institution or organization; and b. Agrees that, in connection with such essential services and operational costs: 1. It will not discriminate against any employee or applicant for employment on the basis of religion and will not deny employment or give preference in employment to persons on the basis of religion; 2. It will not discriminate against any persons seeking emergency shelter and related services on the basis of religion and will not limit such services or give preference to persons on the basis of religion; and 3. It will provide no religious instruction or counseling, conduct no religious worship or services, engage in no religious proselytizing, or exert no other religious influence in the provision of services or the use of facilities or furnishings assisted in any way under this agreement. 2 IN WITNESS WHEREOF, the parties have caused this agreement to be executed by their properly authorized representatives. ATTEST: Gayle L. Conrad, Deputy City Clerk APPROVED AS TO FORM: W. Eric Cunningham, City Attorney CITY OF CAPE GIRARDEAU Michael G. Miller, City Manager SAFE HOUSE FOR WOMEN, INC. Cheryl Robb -Welch, Executive Director (Typed Name & Title of Signer) 3 MEL CARNAHAN GOVERNOR ♦eovooevos♦ e ♦ e s e RECEIVED ui,'/} MISSOURI DEPARTMENT OF SOCIAL SERVICES DIVISION OF FAMILY SERVICES P.O. BOX$4O JEFFERSON CITY 65102 TELEPHONE: 573-751-3221 April 13, 1999 Mr. Michael Miller City Manager City Hall PO Box 617 Cape Girardeau, Missouri 63702 Dear Mr Miller: RELAY MISSOURI for hearing and speech impaired TEXT TELEPHONE 1-800-735-2966 VOICE 1.800-735-2466 Enclosed is a contract for the 1999 Emergency Shelter Grant Program (ESGP) Please review, sign and return document at your earliest convenience to: Division of Family Services, Emergency Shelter Grant Program, P. 0. Box 310, Jefferson City, Missouri 65102-0310. This award is being made available through the Emergency Shelter Grant Program (ESGP) as authorized by Subtitle B of Title IV of the Stewart B. McKinney Homeless Assistance Act, as amended, and is subject to the streamlined regulations of 24 CFR 576 published in the Federal Register October 2, 1996, effective November 1, 1996. It should be noted that ESGP funds may not be obligated or expended for activities or projects that have not been cleared from environmental conditions. Local governments are to assume the environmental responsibilities specified in section 104(g)(1) of the Housing and Community Development Act of 1974. The state will be responsible for providing a release of funds in accordance with the requirements of 24 CFR Part 58. The contractor may upon written request to the Division, receive a working advance of funds in an amount equal to either 30 days cash need or $5,000, whichever amount is greater. If this request is made, provide the Division with a letter describing the basis for the request and the amount needed in each of the five categories: ESGP Administration, Rehabilitation, Operations, Essential Support Services and Prevention Services. The letter should be signed by the authorized official of county or city. A completed "Recipient Request for Reimbursement and Financial Status Report" form MO 886-2260 (rev.3/99) should accompany the letter requesting advance. The term "federal funds should be considered by the contractor as meaning both state and federal funds as this form will be used for both reporting to the federal government and reimbursement purposes for the contractor. "AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER" services provided on a nondiscriminatory basis -2 - The total amount awarded for your contract is $23,135. This amount is based upon the budget you submitted for consideration. If you feel that a categorical adjustment/subgrantee allocation of funds needs to be made please so advise prior to your obligation of funds. Approved amounts of state funds by category and proposed subgrantee(s) for your contract. A requirement of the Emergency Shelter Grant Program is that each non profit agency have a current tax exempt status as defined under section 501(c) of the IRS code. If you have not already sent a copy of each sub recipient's not for profit status please do so at this time. Please note that the level of expenditure of the above contract amounts will be considered in future federal fiscal years State ESGP funding. In accordance with Section 832 of the Cranston -Gonzalez National Affordable Housing Act the State of Missouri approves the request by the City of Cape Girardeau for a partial waiver in matching funds(6,940 per subgrantee, Safe House for Women) for the 1999 Emergency Shelter Grant Program. If you have any questions about the ESGP contract or the above mentioned reimbursement procedures, please contact me at (573) 751-4328. Sincer 4 G� Robert i and ESGP Coordinator RR:br Enclosures ESS Sub -Grantee Adm Rehab Operations Sery Prevent Total City Adm 0 0 Safe House for Women 0 4,990 1,450 500 6,940 The Salvation Army 0 0 5,500 10,695 16,195 0 4,990 6,950 11,195 23,135 A requirement of the Emergency Shelter Grant Program is that each non profit agency have a current tax exempt status as defined under section 501(c) of the IRS code. If you have not already sent a copy of each sub recipient's not for profit status please do so at this time. Please note that the level of expenditure of the above contract amounts will be considered in future federal fiscal years State ESGP funding. In accordance with Section 832 of the Cranston -Gonzalez National Affordable Housing Act the State of Missouri approves the request by the City of Cape Girardeau for a partial waiver in matching funds(6,940 per subgrantee, Safe House for Women) for the 1999 Emergency Shelter Grant Program. If you have any questions about the ESGP contract or the above mentioned reimbursement procedures, please contact me at (573) 751-4328. Sincer 4 G� Robert i and ESGP Coordinator RR:br Enclosures