HomeMy WebLinkAboutRES.2588.01-10-2011 BILL NO. 11-01 RESOLUTION NO. ���
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE ADDENDUM NO. 2 TO AMENDMENT NO. 1 TO
THE GENERAL ENGINEERING SERVICES AGREEMENT
WITH HORNER & SHIFRIN, INC. , FOR THE CAPE
GIRARDEAU LEVEE SYSTEM CERTIFICATION, IN THE
CITY OF CAPE GIRARDEAU, MISSOURI
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF CAPE
GIRARDEAU, MISSOURI, AS FOLLOWS :
ARTICLE 1 . The City Manager, for and on behalf of the City
of Cape Girardeau, Missouri, is hereby authorized to execute
Addendum No. 2 to Amendment No. 1 to the General Engineering
Services Agreement with Horner & Shifrin, Inc . , for the Cape
Girardeau Levee System Certification, in the City of Cape
Girardeau, Missouri . A copy of said Addendum is attached to
this Resolution and made a part hereof .
PASSED AND ADOPTED THIS � DAY OF /�G 20�_.
( _,
Harry E. Rediger, Mayor
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Horner& Shifrin, Inc.
5200 Oakiand Ave.
St. Louis MO 63110-1490
(314) 531-4321 • Fax: (314) 531-6966
Addendum No. 2 (Phase 3) to Amendment No.1 Levee System Investipation to
General Engineering Services Agreement befinreen the CITY OF CAPE
GIRARDEAU, MISSOURI ("Owner'), and HORNER & SHIFRIN, INC. ("Engineer").
SECTION 1 -SCOPE OF WORK
Introduction:
The OWNER requires assistance in conducting technical reviews, investigating field
conditions and locating instructions and records relating to the Mississippi River
flood protections system and documentation of evidence showing conformance of
the City's Mississippi River flood protections system with 44CFR 65-10. The
ultimate use of this documentation will be to provide the basis for subsequent
certification of such compliance, thus enabling the system to be re-accredited by the
Federal Emergency Management Agency ("FEMA") for flood mapping purposes.
Objectives:
The objectives of this work are described in the major tasks below.
The Engineer's efforts will inc/ude the following tasks necessary for reaccreditation
but it is expressly understood by the OWNER and ENGINEER that these efforts by
the Engineer shall not be construed as "certifying"compliance with 44CFR 65-10 or
a guarantee of the performance of the flood control system(s). Such "certification"
can not be offered until professional liability insurance policies are rewritten to
include coverage for this work.
In order to furnish evidence of compliance with 44CFR 65-10, Engineer shall
accomplish the major tasks:
ITEMS OF WORK
Cape Girardeau Levee Data Assembly and Analysis
1. General Description: The levee system is located on the right bank of the
Mississippi River between river miles 51.6 and 52.8 and was completed in
1964.
a. Floodwalls make up 1.15 miles of the total flood protection.
b. They consist of inverted T shapes on rock and in natural and select
compacted earth
c. There are 5 closure gates within the floodwall.
i. Two railroad gates.
ii. Three road gates.
d. Levees make up the other 0.41 miles of protection.
e. Two pump stations (at Merriwether and Mill Streets) provide for interior
drainage during flood events.
2. Data Assemblv and Analvsis: Notwithstanding any other requirements
of the contract it is understood by the parties that Assembly and
Analysis of Data pertaining to the Levee System by Horner 8� Shifrin will
be used to determine whether, to the best of our knowledge and belief,
the leve� system was designed and was constructed in accordance with
sound engineering practices to provide protection from the base flood
(a "positive finding"). This determination will be based on information
made available to us on the original design and construction, as well as
testing and engineering studies performed by H8�S or its
subconsultants. The determination does not Certify any greater degree
of confidence of performance, expressed or implied. Both parties
further recognize that it is impossible to find hidden defects or flaws
that could lead to local failures of the levee system. It is also
understood that during a flood event, it is common practice, and a
responsibility of the Levee Owner to "fight the flood", by which is meant
that the levee system will need constant surveillance and immediate
action if local failures present themselves. It is further understood that
H�S is not under contract to perform continued surveillance of the
levee system to ensure the condition of the levee does not deteriorate
or change over time from the conditions at the time these services were
performed.
a. Any elements that present an unacceptable risk to the line of protection
in the opinion of H&S will require repair or replacement prior to issuing
a report of positive finding.
b. The report summarizing the Data Assembly and Analysis will include a
statement limiting the validity of its contents to five years from the date
of the report.
c. If repairs or additional construction are required in order for issuing a
positive finding, the engineering for those actions is not included in this
proposal. A Supplemental Agreement will be required.
d. This Data Assembly and Analysis study will only consider the 1% (100
year) flood event per FEMA requirements for accreditation. It is
understood by H&S that Levee System was designed for the .02%
(500 year) flood event.
3. Horner& Shifrin intends to provide the Data Assembly and Analysis report
based on the principles of the ACOE "Certification of Levee Systems for the
National Flood Insurance Program" version dated September 12, 2007. The
procedure outlined in this document will satisfy FEMA requirements.
4. References for the analysis of the existing levee system will be as follows:
a. Engineer Regulation (ER) 1110-2-100, 15 February 1995, Periodic
Inspection and Continuing Evaluation of Completed Civil Works
Structures.
b. ER 1110-1-12,21 July 2006, Quality Management.
c. ER 1110-2-1405, 30 September 1982, Hydraulic Design for Local
Flood Protection Projects.
d. Engineering Manual (EM) 1110-2-1418, 31 October 1994, Channel
Stability Assessment for Flood Control Projects.
e. EM 1110-2-1601,30 June 1994, Hydraulic Design of Flood Control
Channels.
f. EM 1110-2-1416, 15 October 1993, River Hydraulics
g. EM 1110-2-1913,30 April 2000, Design and Construction of Levees.
h. EM 1110-1-1904, 30 September 1990, Settlement Analysis.
i. EM 1110-2-1901,30 April 1993, Seepage Analysis and Control for
Dams.
j. ETL 1110-2-569, 1 May 2005, Engineering and Design, Design
Guidance for Levee Under-seepage
k. EM 1110-2-1902, 31 October 2003, Slope Stability.
I. EM 1110-2-1908,30 June 1995, Instrumentation of Embankment Dams
and Levees
m. EM 1110-2-1914,29 May 1992, Design, Construction and Maintenance
of Relief Wells.
n. ER 1110-2-1806, 31 July 1995, Earthquake Design and Evaluation for
Civil Works Projects.
o. EM 1110-2-2705,31 March 1994, Structural Design of Closure
Structures for Local Flood Control Protection Projects.
p. EM 1110-2-2007,30 April 1995, Structural Design of Concrete Lined
Flood Control Channels.
q. EM 1110-2-2100,01 December 2005, Stability Analysis of Concrete
Structures.
r. EM 1110-2-2104,20 Aug 03 (Change 1), Strength Design for
Reinforced Concrete Hydraulic Structures.
s. EM 1110-2-2105,31 May 1994 (Change 1), Design of Hydraulic Steel
Structures.
t. EM 1110-2-2502,29 September 1989, Retaining and Flood Walls.
u. EM 1110-2-2504,31 March 1994, Design of Sheet Pile Walls.
v. EM 1110-2-2705,31 March 1994, Structural Design of Closure
Structures for Local Flood Protection Projects.
w. EM 1110-2-2902, 31 March 1998 (Change 1), Conduits, Culverts, and
Pipes.
x. EM 1110-2-2906,1 5 January 1991, Design of Pile Foundations.
y. EM 1110-2-6054,01 December 2001 , Inspection, Evaluation and
Repair of Hydraulic Steel Structures.
z. EM 1110-2-2002, 30 June 1995, Evaluation and Repair of Concrete
Structures.
aa.ER 1110-2-8157,31 Jan 1997, Responsibility for Hydraulic Steel
Structures.
bb.EM 1110-2-3105,30 November 1999, Mechanical and Electrical
Design of Pumping Stations
cc. EM 1110-2-3102, February 1995, General Principles of Pumping
Station Design and Layout.
dd.Engineering Technical Letter(ETL) 1110-2-571, 10 April 2009,
Guidelines for Landscape Planting and Vegetation Management at
Levees, Floodwalls, Embankment Dams, and Appurtenant Structures.
ee.Engineering Circular(EC) 1110-2-6065, 1 July 2007, Engineering and
Design - Comprehensive Evaluation of Project Datum.
ff. EC 1110-2-6058, 20 November 2005, Stability analysis of Concrete
Structures.
gg.Engineering Regulation (ER) 1110-2-8160, 1 March 2009, Policies for
Referencing Project Elevation Grades to Nationwide Ve�tical Datum.
5. Survev. GPS equipment and MoDOT RINEX data was used to provide cross-
sections along the length of the wall at 100 feet on center, and at gates and
other areas of special interest. Similar equipment and background data will be
used in the event that supplemental surveys or location documentation is
required.
6. Geotechnical BorinQs and Laboratorv Reports. Shannon &Wilson, Inc. has
proposed providing 18 borings, including one landside toe, one crest, and one
riverside toe boring for each earthen levee reach (9 borings) one at each
closure structure plus an additional at the north closure structure (6 borings)
and 3 borings at the floodwall monoliths..
a. See the Shannon &Wilson proposed scope for the details of the
geotechnical program.
b. See the October 20, 2010 for additions to the subconsultant scope
retarding additional borings and the addition of geophysical testing.
7. Interior Drainaqe. An in-depth review of all of the Flood Insurance Study for
the City of Cape Girardeau is not required. H&S will check for"obvious
errors" per the ACOE Engineering Technical Letter (draft) 1110-2-570.
a. For existing levees a reanalysis of interior stages is not included in this
study proposal. If the existing levee is considered adequate, the
coincident interior flooded area should already be mapped.
b. To verify validity of the existing interior drainage system the following
task items will be performed:
i. Review of the depicted local flooding and its sources
ii. Comparison of currently mapped areas and the volumes they
contain with estimated runoff from their contributing rainfall
areas
iii. Review of the pumping capacity and gravity outlet
characteristics of the stormwater conveyance through the flood
protection line to the river
8. Hvdraulics/Hvdroloav (Freeboard). H&S will provide a comparison of the
hydraulic elevations of the Mississippi River(based on the USACE
UMRSFFS that is the basis of the DFIRMs) to the elevation of the floodwall
(or levee as applicable) and determine the availability of the required
freeboard. This approach complies with FEMA 44CFR65.10 rather than the
alternate USACE probability method.
9. Closures. We understand that there are 5 closure structures
a. H&S will review the designs of the new closures based on the
references above.
b. H8�S will review the design of the existing closures based on current
criteria referenced above. The proposed hours contained herein
assume that calculations are available from the ACOE for review.
10.Flood Walls._ H&S will review the existing calculations available for the flood
walls to verify the design loading conditions in the original engineering
analysis and design meet current criteria, and a general review of the wall
design meets current criteria.
a. Structural Stability criterion shall be based on EC 1110-2-6058.
b. Structural Strength criteria shall be based on EM1110-2-2104.
11.As-Built Plans. The plans provided by the ACOE will be compared to the
existing construction. This task will be accomplished by comparing the plans
to our findings during the field inspection. .
a. There are no available records to determine which method of
construction was used: impervious clay or dredged material with an
impervious clay cap.
b. A plan set will be organized so that elements of the system that have
been reconstructed or replaced will be correctly included.
c. Provide an As-Built Plan set to FEMA. This set will be As-Built only to
the extent that we are provided the information.
12.Geotechnical Analvsis. Assess embankment protection using procedures
described in USACE Engineering Manual 1110-2-1913 (Design and
Construction of Levees) so that no appreciable erosion of the levee
embankment can be expected during the base flood and that anticipated
erosion will not result in failure of the levee embankment or foundation directly
or indirectly through reduction of the seepage path and subsequent instability.
The factors to be addressed in such analyses include, but are not limited to:
a. Expected flow velocities (especially in constricted areas);
b. Expected wind and wave action;
c. Ice loading;
� d. Impact of debris;
e. Slope protection techniques; �
f. Duration of flooding at various stages and velocities;
g. Embankment and foundation materials;
h. Levee alignment, bends, and transitions; and
i. Levee side slopes.
13. Geotechnical Evaluation: Analyze embankment and foundation stability
using procedures described in USACE Engineering Manual 1110-2-1902
(Slope Stability) to demonstrate that seepage into or through the levee
foundation and embankment during loading conditions associated with the
base flood will not jeopardize embankment or foundation stability. Factors to
be addressed shall be:
a. Depth of flooding;
b. Duration of flooding;
c. Embankment geometry and length of seepage path at critical locations;
d. Embankment and foundation materials;
e. Embankment compaction;
f. Penetrations;
g. Other design factors affecting seepage (e.g., drainage layers);
h. Other design factors affecting embankment and foundation stability
(e.g., berms).
i. Review corrugated metal pipe (CMP) inspection records and reports.
14.Geotechnical Evaluation (Settlement Analvsis). Assess the potential and
magnitude of future losses of freeboard as a result of levee settlement and
demonstrate that freeboard will be maintained within the minimum freeboard
standards using procedures described in USACE Engineering Manual EM
1110-1-1904 (Settlement Analysis). This analysis must address:
a. Embankment loads,
b. Compressibility of embankment soils,
c. Compressibility of foundation soils, "
d. Age of the levee system, and
e. Construction compaction methods.
15.Electrical & Mechanical. Pertains to system pump stations. Condition
assessment is the analysis method to be used in the data assembly and
analysis to determine failure modes of pump stations and drainage structures.
The results of Periodic Inspection shall be incorporated by reference unless
changes have been made between the Periodic Inspection and this data '
assembly. .In which case inspections should follow the same process as done
during the Periodic Inspections The following list of items contributes to pump
station failure modes and should be considered in certification data
requirements:
a. plant building
b. pumps
c. motors, engines, fans, gear reducers, etc.
d. power supply
e. megger testing on pump motors
f. motor control center
g. enclosures, panel, conduit and ducts
h. circuit breakers
i. instruments
j. sumps/wet well
k. intake and discharge pipes
I. flap gates/flap valves/pinch valves
m. trash racks
n. sluice/slide gates
o. fuel systems for pump engines
16.Site Investigations. Conduct site visit to collect pertinent information to
support the certification data requirements or identify areas that need further
analysis. Tasks to accomplish this scope Item:
a. Assemble an inspection team comprised of disciplines similar to the
periodic inspection team under the ICW program.
b. Walk the entire length of the levee system to physically inspect all
aspects of the system.
17.Sewer Inspections. There are sewers of various sizes along the Protection
System. If it becomes advisable based on inability to directly inspect the
condition of the sewers, a contract supplemental agreement may be
necessary.
18. EmerQency Response Plan & Status .
a. Review the ERP.
b. Make Recommendations for improvement if we recognize
opportunities.
19.Probabilitv of Failure and Consequences not in scope. This is a probabilistic
approach to failure analysis from the "possible interaction of the levee system
components"and is based on the Failure Mode Analysis as applied to dam
safety investigation contained in the US Dept. of the Interior"Dam Safety Risk
Analysis Methodolog�'. This analysis is not required by FEMA.
20.Operations Plans and Criteria.
a. Levee systems must be maintained in accordance with an officially
adopted maintenance plan, and a copy of this plan must be provided to
FEMA. The maintenance plan must document the formal procedure
that ensures that the stability, height, and overall integrity of the levee
and its associated structures and systems are maintained.
b. The maintenance plan must include the following minimum criteria:
c. A list of maintenance activities to be perFormed;
d. Frequency of their perFormance; and
e. Person by name or title responsible for their performance.
21.Data Assemblv and Analvsis
a. Write first draft of Findings of Data Assembly and Analysis (DAA)
i. Coordinate with City of Cape Girardeau on any needed
modifications prior to issuance of the Findings.
b. Prepare As-Built drawings and exhibits for draft DAA
c. Edit and write final DAA Findings
d. Edit drawings and exhibits for final DAA Findings
22. Not Included:
a. The cost of Railroad Protective Liability Insurance.
b. Mapping of utilities.
Services
ENGINEER will provide necessary narrative documentation, maps and exhibits, and
other information which may be required to support the statements and conclusions
reached. ENGINEER will also communicate with state and federal agencies as
needed, and provide such civil and hydraulic engineering analyses necessary to
support the statements and conclusions.
Coordination
ENGINEER will pertorm the above work on the basis of information furnished by
OWNER.
SECTION 2— ESTIMATED COST
Based upon the above-referenced SCOPE OF WORK, we estimate the cost to
furnish the items within Phase 3 of the scope to be $304,000.
RESPONSIBILITIES OF OWNER
It is ENGINEER's understanding that OWNER will provide the following assistance,
information, and/or related elements:
A. Assistance by placing at ENGINEER's disposal all available current
information pertinent to this assignment; including previously developed
plans, specifications, reports, permits, and other data.
, B. Appropriate liaison with the OWNER'S staff involved in this effort.
C. Reasonable access to other data and records related to this assignment that
ENGINEER may determine a need for.
OWNER shall be responsible for, and ENGINEER shall rely on correctness of
information, drawings, etc. made available by the OWNER, without the need for
verification.
COMPENSATION
A. Amount of Payment and Statements
1. Engineer proposes to complete the above Scope of Services at
our hourly rates described in Attachment A to the estimated
amount in Section 2 above. In the event that additional work is
required, OWNER will be informed and the additional work will
not be pertormed without express written consent of OWNER.
2. Statements from ENGINEER to OWNER requesting progress
payments shall be prepared and transmitted for payment in the
manner prescribed in the Terms and Conditions below.
B. The terms of compensation and other terms and conditions governing
this work shall be as defined by General Engineering Services
Agreement dated May 5, 2009 except as modified herein.
SCHEDULE
ENGINEER proposes to complete the work defined herein within 8 months
following OWNER's notice to proceed with the above described services. The
adherence to this schedule is, of course, contingent on timely receipt from the
OWNER of information needed by the ENGINEER to carry out this
assignment, prompt review and return of all documents submitted to OWNER
by ENGINEER for comment/approval, and the physical accessibility and
completion of elements subject to inspection and review.
LIMITATION OF LIABILITY
Limitation of Liability. In recognition of the relative risks, rewards, and
benefits of the Project to both OWNER and ENGINEER, the total liability, in
the aggregate, of ENGINEER and ENGINEER's CONSULTANTS as well as
of their respective officers, directors, employees, or agents, or any of them, to
OWNER and anyone claiming by, through or under OWNER, for any and all
injuries, claims, losses, expenses or damages whatsoever arising out of or in
any way related to the services provided under this Agreement, including but
not limited to the negligence, errors, omissions, strict liability or breach of
contract of ENGINEER or ENGINEER'S consultants as well as their
respective officers, directors, employees, or agents, or any of them, to the
fullest extent permitted by law, shall be limited to and shall not exceed liability
coverage described in Paragraph H.4.of the General Services Agreement to
which this assignment is Amendment 2 of Addendum 1. .
THIRD PARTY BENEFICIARY LANGUAGE
No Third Party Beneficiaries. This Agreement is not intended to confer upon
any person other than the Parties any rights or remedies hereunder.
We sincerely appreciate this opportunity to be considered for professional services
for the City of Cape Girardeau. If there are any questions concerning our proposal,
please contact either of the undersigned. If this proposal is acceptable, please
sign and return one copy to us for our files. Thank you for your consideration of
Horner& Shifrin.
Respectfully Submitted,
. � �Z��
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William P. Clarke e Rovak Date
President ��' Project Manager
. (,���C��GD�. � /9 �
��'ott Me er Ga Conrad Date
City M City Clerk
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COS7 ESTINATE WORKSHEET FOR: CITY OF CAPE OIRARDEAU
Phas�S,Adde�Wum N2 fo AmencMeM No.7 Lavee Syctam ImeWgation LEVEE DATA ASSESSMENT
ENGINEERIN(i FEE ESTIMATE FEMA
LABOR:
Tuk Task L�bw Level
IM�n Task Dascrlotion M_H. oC,� PEx PM POc PM CT PE EmE q
P-2 P-2 P-J PI T.� P•6 P-7 WP-2
Compil�E�ciating Oata
Material request from USCOE and Cape 0 EO 0 0 0 0 0 0 0 0
Collecl and catabpue data 0 i0 0 0 0 0 D 0
Revfew USCOE dela 8 5704 0 2 4 0 0 0
Reviaw City W Cepe Girardeau dete 8 5T04 0 2 4 0 0
Dssiyn C�iterla
81G VIWt ' -
Phyafcal inapeGion of levee and ibodwall 4 t42B 0 �� 0 4 0 0 0
Phyaical inapedion W cbaure atrucWres B 3858 0 0 B 0 0 0
Physical inapeclion of pump statione B 5956 0 0 B 0 0 0
Surveying 0 SO 0 0
Fleld Reporte 10 f988 0 0 8 0 0 0 2
HydnWlaantl HY�bOY Enlwtlon
Identify bfitlge bcatans and polentiel flow constActlons from aeAal phatogrephs 8��� 5862 0 � 1 4 4 0 0 0
Check wete�-suAece elevatbns o1 the Dese flood using eziating FIRM and D-FIRMs 12 f1,208 0 2 4 0 8 0 0
Compere water-surtace levels to levee and floodwall elevations 10 51,000 0 2 4 4 0 0 0
SU+wYuM Ew1uNMn'
Stablllty analyais W levee end 1loodwell 130 513,492 0 � 3A 32 �0 84 0 0
Strenglh enelyels of levee and Iloodwall 132 513,706 0 34 34 0 64 0 0
Closure sWchxe enalysis 132 $13,706 0 34 34 0 84 0 0
Submit cert�ed as-buitt plans 20 51,910 0 0 10 0 10 0 0
(i�obeM�teal Evduulan (prndlnp Ilne Ihm bNOWJ
Assess embanlarient erosron 0 SO
Analyze embankmerrt and foundetion staWity 0 SO
Settlement analyais � S�
Etkl+kM ahd M�olIiNW
Closiue structure eveluation 78 SB,62B 0 16 80 � 0 0 0 ��0
Pump station evaluetion 76 58,828 0 78 80 0 0 0 0
Int�dor Dnimp� , '
Rewew W the dapiGeE locel flaoding and ds sources 20 52,204 0 B 4 0 8 0 �0
Compere mepped areas entl volumes w/eetimaletl nxiofl fran contribulfng areas 18 52,144 0 70 4 0 4 0 0
Review of pumping capacily&gravky ouliet charac[eristics of conveyance system 24 52,632 0 8 8 0 B 0 0
Oparadon PU�u anA CA[erla
Evalaute Operation Plen fw doaure struGures 18 31,528 0 0 B 0 8 0 0
EveWete Opera[ion Plan for inleria drainage system 18 E7,52e 0 0 8 0 6 0 0
Malntenane�Plana and CrlteAa
Eveluete MWntenance Plens for levee system and aM compone�ts 24 52,448 0 B 0 16 0 0
ProJect AdmlMstntlon and Management
MeeOngc 10B a10,449 12 8 24 0 24 40 0
QuaBty assurence and contrd 140 519,910 48 46 46 0 0 0 0
Correspondence end record keeping/coordination with subconsultaMs 72 59,580 12 0 60 0 0 0 0
Prepare Leve�Dah AaeessmeM Report 0 0
Wnte first drak of Levee Defa Report � B2 570,380 16 30 24 0 0 0 12
Prepare tlrewinps and exhibita for dreR repoR 4B E3,552 0 0 0 48 0 0 0
Edil ard write finel edition of LDA 52 SB,B08 12 �6 t8 0 0 0 8
Edit drewinqs and exhibits faflnal LDA 18 E1,1B4 0 0 0 18 0 0 0
TOTAI MANHOURS: 1,275 100 0 277 480 72 284 40 22
TOTAL ESTIMATED LABOR COSTS: 5140,SS2
EXPENSES:
TMaI Personnel Classiflcatfon �euend
� Unit Cost
Surveying Equiprnent Rertlal: — EO PEx Projed Executive
Compule�Use Reimbwsement(CADD): 60 51,020 POc Project QAK�C
Mileage: 380 S1B0 PM Projecl Menager
Reprotluction 8 Photocopy: — I200 PE Project Enpinaer
Long Dist.Telephone 8 Fax: — SO EnvE Enviro.Engineer
Air Fere&Cer Renlal: 0 SO CT CAD/SurveyTechrician
Travel Subsistence: 0 SO CI Cletical
Field Equipment Rental Reenbursemen[: -- 30
Misc Direct Expenses: -- 7500
Expenses-fee: —
TOTAL ESTIMATED DIRECT EXPENSES: {7.800
SUBCON9ULTANTFEE3:SAY 5146,80500
meAcup et 10 0% S14 6B1
TOTAL ESTIMATED NOT•TO-EXCEED CO3T: 5�04 208
December2010