HomeMy WebLinkAboutRES.093.03-21-1984 �
... . . .
BILL NO. 84-32 RESOLUTION N0. �
A RESOLUTION AUTHORIZING THE CITY MANAGER ON
BEHALF OF THE CITY OF CAPE GIRARDEAU TO ENTER
INTO AN AGREEMENT WITH THE CAPE GIRARDEAU CHAMBER
OF COMMERCE FOR PROMOTING CONVENTIONS AND TOURISM
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF CAPE GIRARDEAU,
MISSOURI, AS FOLLOWS:
SECTION l. The City Manager on behalf of the City of Cape
Girardeau, Missouri, is authorized to enter into an agreement
with the Cape Girardeau Chamber of Commerce for promoting con-
ventions and tourism. A copy of this agreement is attached to
this resolution and made a part hereof.
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PASSED AND ADOPTED THIS �I DAY OF � , 1984 .
'Y'�z��it.t-�' r'��-r--��
Howard C. Tooke, Mayor
ATTEST:
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Verna L. Landis, City Clerk
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OFFICE OF THE �„`�; t�s�:.�is++s.�.'1�"".�s 1 ;��`����.».:.
CITY HA�L
CITY MANAGER P.O.BOX 817
CAPE GIRARDEAU,MO.63701
December 7, 1984
Mr. Bob Hendrix, President
Cape Girardeau Chamber of Commerce
601 North Kingshighway
Cape Girardeau, Missouri 63701
Dear Bob:
Enclosed please find an agreement which will continue the
operation of the Convention and Tourism Bureau by the Chamber
of Commerce. Please execute and return the original and one
copy for our records. You may keep the other copy for your
files.
Please note that you need to submit to my office quarterly
reports on the activities of this new Bureau. You also must
submit an annual report by March l, 1985. Also, please submit
to my office the evidence of insurance as required within the
agreement.
If you run into any problems in implementing this
agreement, please let me know. I am looking forward to getting
this new program up and running.
Yours very truly,
Gary A. Ei
City Manager
GAE/egl
Enclosures
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CITY OF CAPE GIRARDEAU, MISSOURI
Office of the City Manager
Council Letter No. 207
Agenda December 5, 1984
The Honorable Mayor
and
Members of the City Council
City of Cape Girardeau, Missouri
Dear Mayor and Council Members :
Subject : Resolution Authorizing Agreement with
�Chamber of Commerce to Operate
- Convention and Tourism Bureau
This item on the City Council agenc]a provides for the
consideration of a resolution which would authorize an
agreement between the City and the Cape Girardeau Chamber of
Commerce to continue the operation of the Convention and
Tourism Bureau. The City and the Chamber are currently
operating on an agreement which was initiated on April 1, 1984,
� and expires on December 31, 1984. This was the initial
agreement to establish the Convention and Tourism Bureau as a
division of the Chamber of Commerce.
The agreement that is being proposed for the calendar year
1985 is essentially the same as the current agreement. The
attached Exhibit A to the agreement provides for an outline of
the various types of programs that will be initiated and
administered by the Convention and Tourism Bureau. Also
submitted with this Council Letter is a proposed budget for the
Convention and Tourism Bureau. The proposed budget provides
for an expenditure of approximately $120,000 during the �
calendar year. This budget has been reviewed by the Convention
and Visitors Advisory Committee and they are recommending that
the City Council adopt it.
The Convention and Tourism Bureau administered by the Cape
Girardeau Chamber of Commerce is utilizing revenue derived from
the Hotel/Motel/Restaurant Tax that has been in place since
January 1, 1984. The receipts from this tax revenue, as
specified by the City Council , will be utilized to partially
pay the principal and interest cost on the $5 million general
obligation bond issue which will be par.tially utililzed to fund
. the University/City Multi-Purpose Building and to pay for the
operations of the Convention and Tourisr� Bureau. The City has
received $382,635. 35 from this tax source through October of
� this year . Through the existing contract with the Chamber, the
City has reimbursed expenditures in the amount of �9,647. 16.
/
�:, � ,
� Council Letter No. 207
Agenda December 5, 1984
Page 2
It is anticipated that the Convention and Tourism Bureau
will become much more active in the community and have a higher
level of expenditures with the appointment of the full time
director . It is recommended that the City Council approve the
attached resolution authorizing the agreement with the Chamber
of Commerce for the continuation of the Convention and Tourism
Bureau within the community.
Respectfully submitted,
�,' ���'t
Gary A. Eide
City Manager
GAE/egl
Attachments
cc: City Attorney •
�
�
�
�w ' �,FR � �� i���
Cape Girardeazc Chamber o f Commerce
EXECUTIVE
OFFICE
April 3, 1g84
Mr. Gary A. Eide
City Manager
P. 0. Box 617
Cape Girardeau, MO 63701
Dear Gary:
Enclosed is a signed copy of the Agreement between the
City of Cape Girardeau and the Cape Girardeau Chamber of
Commerce on the Convention/Tourism Bureau.
We sincerely appreciate all your help and support on
this new endeavor.
Sincerely,� �
��;f
/ .
-'f
Robert B. Hendrix
President
RBH:lm
enclosure
PO. BOX 98, 601 N. KINGSHIGHWAY. CAPE GIRARDEAU. MISSOURI 63701 --A/C 314-335-3312
DECLAKATIO�lS (COi�TTNtJED). F'OLICY N0. $4 SBA ET9`�b3
_ �
FkEMISES . LOCATIO�lS . BUSINESS OF NAMED INSURED A�lD SCHEDULE OF
COVEkAGES FOk F'REMISES AS DESIGNA7ED KY NUME+Ek KELOW � .
LOCATION 001 E�UILDING OOS
60� N KINGSHIGHWAY i
CAF'E GIkARDEAU . M0. b3741 !
OFFICES - GE�lERAL
SECTIOi� I - E�UTLDING , RUSI�lESS F'Ef.SQtJAL F'kQF'EFTY A�lD �0�lEY AND SECURITIES
DEDUCTIE�LE : 3100 '
COVERAGE A - E�UILDI�tG
LIi�IT OF LIAE+ILITY : �68 , 000
FULL VALUE FEF'LACEMEN7 COST COVEkAGE APF'LIES
COYEKAGE B - PUSI�lESS F'EFSONAL FkOP�RTY
LIMIT OF LIAKILITY : �30.OU0 �
FtEPLACEMENT COST COVERAGE AF'FLIES
F'EkSONAL FkOF'EkTY OF OTHEkS
�lOT APP'LICAE�LE
COYERAGE C - MONEY AND SECURITIES
LI�iIT OF LIAPILITY : �i6.000 ON FFE�iISES
�2�600 OFF PkEMISES
LOCATION 002 bUILDING OOf
220 N i�AIN ST
CAPE GIf:ARDEAU . �10. b3701
OFFICES - GENERAL
SECTION I - �+UI�DING . KUSI�lESS FERSQNAL FFOF'EkTY AND �fONEY AND SECURITIES
DEDUCTIbLE � �500
COVEf,AGE A - E�UILDI�lG
NpT AF'F'LICARLE
COVEkAGE K - E+USINESS F'ERSONAL F'FQF'EFTY
LI�1IT OF LIAPILITY : f2 . 000
, REF'LACEMENT COST COYEkAGE AF'FLIES
F'EkSONA� F'kOF'EkTY OF OTHEkS
NOT AF'F'LICA�LE
FpRM SF'-3-�T (NS) FFcINYED I�! U.S.A. F'AGE 2 (CONTINUED ON NEXT F'AGE)
� 12/28/83 84 SE�A ET9963 < � 2/11 /84) -
Y
_ .
DECLARA7IONS (Ct]iVTINU�.D) F'01_ICY N0. 84 SL�A ET99b3
'FkEMISES . LOCATIONS . PUSINESS OF NA�1ED INSUF:ED Ai�D SCHEDULE OF ✓
COVEkAGES FOk F'�EMISES (CONTINUED) .
LOCATION 002 BUILDING 041 tCONTINUED) . ;
i
COVERAGE C - �10NEY AND SECUkITIES
LIMI7 OF LIARILITY : �10 .00U ON f'kEMISES
�2 .OU0 OFF F'kEMISES
I
SECTION II - CO�F'kEHENSIVE BUSINESS LIABILITY COVEkAGE
COVEFAGE D - bUSINESS LIAE�ILITY '
LIMIT OF LIABILITY � �500 .000 EACH OCCUkkENCE
THE LIi�IT OF LIAPILITY . FOk COVEkAGE D . WITH f:ESF'ECT TO THE �
C01�PLE7ED OF'EkATIONS A�lD F'�,ODUCT HAZAF.DS CUMFfINED IS AN
AGGkEGATE LIMI7 FOR ALL OCCUkkENCES DUkI�lG THE F'OLICY F'EkIOD. �
ADVEkTISING I�lJUkY LtAE+ILITY
LIi'fIT OF LIAE�ILITY � 5100 . 000 AGGfiE:GATE
FIkE LEGAL LIAE+ILITY �
LI�iIT OF LIAE�ILITY � s300 , 000 EACH OCCl1F�kE�lCE
COVEkAGE E - MEDICAL F'AYMENTS '
LIiiIT OF LIAL�ILITY � t5 .000 EACN FEkSON !
f10.000 EACH ACCIDENT
NON-OWNED AUTOMO�ILE/HIRED CAR
LIMIT OF LIA�ILITY = �508 ,000 EACH OCCURF�EiVCE
FOR�iS AND ENDOkSEMENTS MADE PART OF THIS PQLICY AT TIME OF ISSUE:
SF-4-2 SF'-14-1 SP-23-ti G-2905-0
SF-37-�
G-2�40-3E� NAi�E I�lSUF.ED
G-2240-38 LIAPILITY SEC7ION
' �FOR�i SP-3-1 T (NS) PR IN7ED IN U.S.A. F'AGE 3
12/28/83 84 SPA ET9963 ( 12/11/84)
�
, ' �""'_
i�ISCELLA�lEOUS CHA�lGE ENDOkSEt�EN7 •
' THE HAkTFOKD ACCIDEiVT AND IMDEMiVITY INSUFA�lCE COMF'AN -
NA�SED I�lSUkED AND CAFE GIfiAF.DEAU CHAMbER OF COMMEftCE �
�fAILING ADDFESS � �A�lD C0�lVENTION/TOURISM (SEE E�lDT) �
F' 0 E�OX 98
CAF'E GIkAFDEAU MO � 63701
F'OLICY N0 : 84 WE 509504
F'OLICY 7Ek�i: 12-1 1-83 TO 1 z-1 1 -84
F'RODUCEk ' S CODE: 53U503
Ff:ODUCEk 'S �IA�iE� I�lSUkANCE ASSOCIATES
THIS ENDORSE�fENT FOkMS A PART UF TNE F'OLICY �lU�iE�EF;ED AE+QYE. ISSUED BY THE
HAkTFOkD INSUkAi�CE GkOUF' COMF'A�lY DESIGi�ATED THEREIN. AND TAKES EFFECT AS
OF THE EFFECTIVE DATE STATED HEkEIN.
EFFECTIYE DATE � 12-SS -83
Et�DT �t0 : U2. ' -
I�! CONSIDEF�ATIO�! OF NO CHANGE IN F'kEMIUii IT IS AGkEED THAT :
�lAMED INSUkED IS A�iENDED TO kEAD:
CAF'E GIFAkDEAU CHAMHER OF CO�iMEFCE AND CONYE�lTION/TOUFISM
FOk�i NUML�EkS OF Et�DOkSEMENTS ADDED TO THIS PO�ICY AT ENDOkSEMENT
ISSUE: G2�40 2D
F'RO KATA FACTOF : 1 .000 AUDIT FERIOD � AN�lUAL
NOTNING HEFtEIN CONTAI�lED SNALL BE HELD TO VARY . WAIVE , ALTEk , OR EXTEND A�lY
OF TNE 1'Eki�S . C0�lDITIO�lS . AGREE�fE�ITS Qk DECLAF:ATIO�tS QF THE F'OLICY OTHEk
THAN AS STATED HEkEI�l.
THIS E�lDQkSE�1E�lT SHALL �lQT E�E E;I�VDI�lG U�ILESS CO ' IGNE E�Y A DULY
AUTHOkIZED AGENT OF TNE CO�IF'ANY.
COU�ITEkSIG�lED BY
AUTHOkIZED AGENT
FOFM L4358 OT F'kINTED IN U.S.A.
i�s-�5-84 84 WE 101504 (i2-11-84) X
THIS `ENDORSEMENT FOkMS A PAkT OF POLICY N0: 84 WE 10ti504 ISSUED BY THE
� HAkTFOkD INSURA�CE GkOUp CO�PANY DESIG�ATED THEFEIN , A�D TAKES EFFECT AS
OF THE EFFECTIVE DATE OF SAID F'OLICY UNLESS ANOTHEk EFFECTIVE DATE IS
STATED NEREIN � �
EFFECTIVE DATE 12-11 -83 EFFEGTIYE `HOUk IS THE
SAME AS STATED IN THE DECLA�ATIONS OF TNE FOLICY .
------------------------------------------
NA�ED INSUaED AND �AILING ADDKESS :
CAFE GI�AkDEAU CHA�HEK OF GOMMEFCE A�D CONVE�TIO�/TOUkISM
. F' 0 BOX 98 ,
CAF'E GIkARDEAU , �10. 6370�
_--__--------------------------------------_
I7E�1 1 OF THE DECLAkAT ION IS COMF'LETED TO
I�lCLUDE AS tNSUFtED.
Cape Girardeau Chamber of Commerce and
Convent�on/Tourism Bureau of Cape Girardeau
NO1'HI�lG HEkEI�! CONTAIi�ED SHALL RE HELD TO VAkY . 4tAIVE , ALTER , Of: EXTEiVD A�lY
OF THE TEkt�S . C0�lDITIONS . AGREE�iENTS Ok DECLAKATIO�lS OF THE F'OLICY . OTHER
THAiV AS HEREIN STATED.
THIS ENDORSE�IENT SHALL NOT PE E�I�lDI�lG U�lLESS GOU�ITEf.SIGNED RY A DULY
pUTHOFIZED AGEidT OF THE COMF'ANY c F'ROVIDED THAT IF THIS ENDQkSEi`iENT TAKES
EFFECT AS OF THE EFFECTIVE DATE OF THE FOLICY AND . AT ISSUE OF SAID POLICY .
FOkMS A F'ART THEREOF , COUNTEkSIGNATUFE ON THE DECLAkATIONS F'AGE OF SAID
F'OLICY bY A DULY AUTHOFIZED AGENT OF THE CO�F'ANY SHALL CONSTITUTE VALID
COUNTEkSIGNATUKE OF THIS E�lDOF:SEME�l7.
COUN7EkSIG�lED F3Y
--------------
AUTHOkIZED AGENT
-2240-2DT F'kINTED IN U.S.A.
�< _��_Qe an W�' soS504 t12-11-84)
,.,.,.
MISC�LLA�EOUS CHH�GE E�pUFSE�E�T
. "r
NA�iED INSUkED A�ID CAPE GIfiAkDEAU CHAMPEF OF COMMERCE
MAILING ADDkESS : SEE FOkii G-2240
P, 0. E�OX 98
CAPE GIkAFDEAU . CAPE GIkAFDEAU
MO.� 63701
pOLICY NO. : 84 SBA ET9963
F�OLICY TERM : �2/Si /83 12/1t /84 1
INCEFTION EXF'IkA7I0N YEAk
�RODUCEk'S CODE : 5305U3
F'kODUCEk'S �lAME : INSUkA�lCE ASSOCIATES
THIS E�tDOkSE�tE�lT FOk�iS A F'AkT OF THE POLICY �lUt1E�EkED AE+OVE . ISSUED E�Y TNE
HAkTFOkD FIkE Ii�SUfiANCE COMF'A�lY . AND TAKES EFFECT AS OF THE EFFECTIVE DA7E
STATED HEkEIN.
EFFECTIVE DATE : 01/U5/84
ENDT. �!0. : 00�
I�! C0�lSIDEkATION OF A�! ADDITIONAL F'REi�IUM OF �25.04 :
IT IS AGf.EED THAT : ' _
SECTIO�lS I A�lD II —
F3UI�DI�IG . E+USINESS F'EkSOHAL F'FOF'EkTY AND COMPFEHENSIVE E�USI�lESS LIAF3ILITY
COYEkAGES AkE kEYISED AS FOLLpWS :
COVE�AGE D — Ht1SINESS LIAFsILITY :
LI�iIT OF LIABILITY IS A�iENDED FROii #500.040 EACH OCCUF.E�lCE
TO #f .000.000 EACH OCCURE�ICE �
NON—OWNED AUTO /HIKED CAk
LIMIT OF LIAEsILITY IS AMENDED FROiI f590.U00 EACH OCCURENCE
TO 51 .008.008 EACH OCCURENCE
F'k0 FATA FACTOk : U.934
�lOTHING NEkEIN CONTAINED SNALL E+E HELD TO YAkY . WAIYE , ALTER . OK EXTEND �
ANY OF THE TEkMS, CONDITIONS . AGkEEMENTS . Ok DECLAkATIONS OF 7HE FOLICY
OTHER THAN STATED HEf,EIN.
7'HIS E�lDORSEME�lT SNALL �IOT E�E E�I�lDING Ut�LESS COU E NED E�Y A DULY
AUTNOR I ZED AGENT OF THE C0�1F'ANY.
COU�lTEkSIGiVEA bY �
AUTNORIZED AGENT
�FOkM SF'-9-1T F'FcINTED IN U.S.A. F'AGE 1
r, !a4 /"1d/Qd Qd ('gA CTOOLZ / 1 ^f/t t i0A1
K
� �i .�.
�, i
AG�t8Sb4ENT
T�iIS ��BNT, made aad o�tertd in�o thi� � $ay o!
� , 1964, by �nd bet�ee�r� the ��.ty vf �age
�a= e�, ssvur • a muniQipa�. aorpo�ation, her�inaftar r�-
�e�xed to as the "City" and �h�a Capo 6irar��i�au Cha�r of Com-
merce, hereinafter refs=r�d tca as the "eYiamber. "
WI�SBl�Tk�:
l. T�
Th�s czoatract she►11 run ��om A�ril l, 1984 ta t�ao�mb�r 31,
1984.
Z. SCQPB OF �F.�iVICEB
Th� Chau�ab�r will p�r�orm s�rvfas� mor� particula�sl� de�oaribe�d
i� Sx�hibit A �ehict� ia at��chad ��r�to a�nc3 invorpo=ated herein by
r�:Ear�naa.
3. C4�RACT .�T)�I�TIST�TIQN
�h�► City d�siqnat�►� its Cf.ty l�aaaqer tor his d�sir�nata8
alter�mta) as ita r�presente�tive ta aha�a a11 �o�unieation�
z�la�ed to the s�rop� of work, ccst, s+ahedule�, aa� persror�ne2
matt.re shall be dir�cted.
The Cha�nber desi�nat�a Robert H. Hendrix, Presidmnt og the
Chamber Eor hi� deafgnated �1�esAate) ae its r�preaez�ta�.iv� Eor
a12 ac,rk �+��fc�rm�ed u�8�r this oautract.
�he re�presm�tatives ahall hev� prima►ry se�ponsibility and
a�uthority on b�half of eaah pa��rty to administer �he contra�ct and
to agr+�e upc�n proce8ur�� io� cc�ordinating th+� e��orte caf both
garti�s.
4. FUR�t�SHINC IAIF�R�tAT��t3
AY,�. j.AgO�.'��Ot'3♦ data, and �eQorts ae sre existing, a�vaiiable,
and nec�,rsary �`or the aarrying out of the work �hall be furnished�
tca the Cha�}aar witbou� vha=g�s by trh+� C3ty� and th� City sha11
oocrp�►rat� �v3th �h� Chaamb�r in avesy �ay possible in ca�rryiag out
�h� serwictws.
5. �OPY�,tIGIiT3
q'h�e Cha�r shall def�nd, fnc�+amnify and hold the city harm-
ies$ trc� any and� all claims or aausa� of act3.on, in�ludinq
u�limited attorn�y'ffi fse,� aad legal a�psnses, aa�i.�cing out cf or
basdd upc�n ariy ailsq�d iafringe�aat oi° any copyr3,ght, or any
y '+' �
, J'
.../�'�
•���ti�d iavasion or infr .
in o��aeation with ti�� ���;�. of a� right cat aay third p�rty
�'``�rforma�p�s o! �ork h�r�uader.
6. RL�pp_RT� ���� � �
,;�
A• �ee�terlv �portw
The Ch+�mber sl��eil sub�it .
�o '�ha CitY. on a �n adaa3,i��trativ� prQqsaas regort
�rg�rm�d c�uriag �h�rt�srly baa�,a. �hith >�;�►Qribes thw woack
aQcouu� a� �vesy e�at3vity�un��rt�a�ten��an�evaludtiangof��i.ail�c�
tbe peraonnel involv�d, amd all fu�d� e�pended. A, du�licsat�ucop�r��
af tb�e �fn��i�l r�part wilZ be submi���� f;o ��,� City Collector
��° ���1 �� ur�limited aeaees to all aac,rowati�►g r�cords o� the
��+�' �er�.ainir�q to this aqr�e�at.
H. Yea=1y R�port
�hs Chambe�r s�ia►il submit a year-end re
Dlarah 3. 195� inca�pr�rating ths info�nti4n�rom�t��d�n�h�,yn
r�Fcrts �nd evalua�i�q e�eh a�eg pf the pscq�am.
C. t3tM�s Rspc�rts
T�ae C,hamb�r ,�hall �r�bmit tm the City �uch �ther r�por�s as
�Y bo ��tqwstad or are� neQ�s$ery to infor� the City of grabiem�s
phieh raqt�ire City a�ztlon.
?. 8�a8t�TBy
Pe►�csonn�sl hi�ed by th� Cha�be�s to p�rfcrm th� serviees
raquir�d under �is a�rs��nt ul�ll not b� ��aplo�r��� a� or hava
any Qo��raca�ual ral�,tionsh#p wi�h t�• City. �tll of the services
re�jtii�md he��und����thall be� p�rformed undar �he Chamb�r's dir�ct
s�pervteton wnd all per�on�el �ngagod in fi.hs acrk �hall b� tully
q�a2i�i�d.
�. SUBC�1�9'R71►�CT2Nt3
I�+��t of th� Mork c►� s�rv#.a�s voverBd b� this contaac� shall
be $�bcontract�d or auaigned w�.thuut the �ritten appraval of th�
City.
9. CQ��C81��1T 0�' w�Rx
Tba► Cl�ambex� �ha�ll b�gin p+�rformanc� of its s�rv�csa unt�er
fi.v�.s aqr�e�nt na latar than A�ril �, 1984.
10. pA� _
�,��,�� for ��'��a �d� this aoz�tsaat xill be made by
ttto City o� • �onih . � �• �he Chamb4t shall eubmit by th+�
f e+� �t�,�Y �Y��t on t�i� 1O�h of �.he fol�,a�vir�
30#�.h o � 9
2.
. � ,�. ,
montb, a requieiticn fo= paym�nt and a stat�ment vf services
r�ndersd, Th�r r�quie�.tion shall be iccomp�ni�d by proof of
Pay�a�t or val.id bills. Th� C�iamber �hall certi�y that the pay-
�ent requeat�d #s aolely for �ervi��a rendsred under �this aqre�e-
m�ant. The Ci�y will aom�en�e��e the+ C�a�r only for cos�s
a�t�lly �incurr�d in th� gertormance of fihie� agr�e�nt. zt is
eaa�pr��aly t�ders�cac�d that in no event wf11 th� ta�m�. r�imbusse-
ment under th�r te=aas o� thie aontract �x+ceed the �um of fi�t�-si�c
thou�auid twc> hurtdred f3.tty d+�llars t��6,25Q.40) .
Il. �it3�MZ1�ITIOL�
If, through an� aau�+�, the Chamb�r �h�li fail to fulfill ir�
��ly anci prop�� �n�sr its obligationa un,�er th�.e� aon�raot, or
if t#�, Ghambes sh�il violat� �ay of ths covsnants, agra.�z�ta nr
atipula�ion�c of this c�ontraat, th� City sha11 thereugcn h�v� �Me
right to terminate this cont��at by givir�g written noti�• to th�
Chatmb�er o� a�ch termin��fon and apeai��rinq th�► effeQtive day o�
a�ah terminat3,on. The City may, aitha►ut Qav��e, t�rminate this
Qcntra�t upon �ixty �60) daye prior Mxit�en notice. In eithas
su��h aven�, the Cha�ber and its subeo�a�r�etors �ha�ll �ea�s� a�11
arozk an th� prajmat r��d a21 finished or un�inished docwments,
data, studies, snrve�*�, drawings, map�, model�, phot4gr��rh�, and
reparts o€ oth�r mate�ial� pre�pared by tYi� �hamber, beco��s the
prop�rty of the City, a�nd th� Chamber sha;].l be �ntifile� to sec�ive
�nat and equit�eble compensation fo� an� satis�a�tory work vompl��ed
on the prc��et vr vn e�ch do�u�ents or o�h�rr ma�Qrials. L�ot�itYi-
$ta►�adin9 �he above, the Ch,��nb�r shall na►t k�e reli�ved of i3abiiity
ta th� City �ar da�qes suetained by the City by virtue of any
breaoh of thi� cs�ntraet by th� Chamb�=.
l�. RIGHT QF AUDIT
A. CM�mb�r'� Booka and Aecord�s
The Cha�b�r �hal]. keep a►ee�ratm reporta and other reeords
�ho�ring in fu�.1 c�et�il the aost� for which the Cbamb�r elaima
ra9.�burs�emen�. Th� City may exami.ne afi any time durinq regnlar
busiAesB l�ours �uch tim+� and ex�ease =�posts and othar r�aords at
the Cham;ber' s of�i�e mnd th� Ghat�r �gr�es that �� will produee
au�h ro�Qzds wh�nev�r rea�►onabl� required by the City. The
uns�lated q�erml booka �nd f�,nancial r,�ccrds of th� G'Mamber a�ill
not be avai.lable� �or �x�i.nati4n. Aay exazaination sha12 b�
perfar�sd at the expat��� of ths City, Yf �uah �xa�in�►�iQ�n �hculd
$3�1Qs0 that the City has paid the CMamb�r fo� laboz hours which
have �ot fa faczt b��n �rked, fv� serv3�es r�ot i� favt rend,or�d,
or for o�her cdsts no� �xpe�nded in a�ac►rdaz��e with th� eontra�et,
t�e Chambe+r s�iall re�und to the City an �nount equal to any sueh
excessea.
B. StuboontzaCtor's Bc�oka and R,�cords a
.�
'�h� Chamb�r agre�s �o inaind� th+� substence of �his� aect�on
3.n a17. srtibcc�ntraat� to b� perfor:�ed cn a� cost raimbu���ble,
3.
. -
h�urly rate, �r simiiar basis, giving to the City th� right to
mudit, at i�� owa e�pe��e, the bc�oks aAd reccrda p�rt�ininq to
a33y 1�tl�l'! SU�C?A�'�fl'��
13. �M�URAAICE
D�arinq th� perfo�an�e a� all xerk uri��s this aontract, or
a�y s�lacontraats h+�reund�r, th� Ctumb�r shall main�nin th+� #al-
ZQ��.Ag �A�12Si33�8 �ov�rage a►t r�ti addi�ioac�al eost to th� Cit� and
prc►vf�e satisfao�ory svidenc� o� cov�rage p�ior to th� ac�ence-
�A� Gl�' �!� �P��'IC.
l. Workm�r�'� Campensation - a�� requi��d by l�aa:
$�OA,�Oa.
2. Comgrehe�siv� p��eral L�mbility, incit�ding pe=--
r�onal ir��t�y aad contract��1. 2,iabiii�� aith
�iaS.mum limits o�s $804,��4 Sadily Zn��ry and
grap�=ty be�ma�g� ac�mbinad.
3. Gc�mpseh�n�ive Automobil� Liability, iacl.udinq
ca�rned, n�+n-oam�d, and hir�d e�r:, with m3.nimum
li�.ta vf: $�AO,fl40 �odi.ly Zn�ury �nd Pro��y
�ama►qe co�bin�d.
Al.l e�ride�nce i�csu�� in ,�upportin� theae requirem�nt� mu�at
ggovida �o� �&e City a� an "�c�ditional �nsure�", �ith a min#.�
t:hirty {�p� day natia� ot' oanc�llation. 7�11 avider�c� o! ir�aur-
anc� f.s CO be ae�t to th� City Ma�agsz's Offioe, Cit� Hall, 401
I�d�p►endeneg, P. 4. Hox 617, C�pe 6Sra�deau, Mis�ouri 63901.
1�1. D�S�R��1'�A�IQN
�he Chamber a�ree� in fiM� perfo�raaace of this contract �ot
to di�c�iu�►3aa�e s�n th� baais oi sace, �r�ed, color, na�ic�nal
origin ar �nce�try, sex, ral�.qicn, ha�dicap, or �2itfaal cpinion
or a�filiatia�, A�'ainst arsy �layee a� the �h�ber or applicaat
ior e�ap2vyment ar�d shal.l include a simi�.ar provi�ion in a11
s�xbcar��rac�s 1s� or a�ward�d hereund�r.
3�5. T�TD�FE�TD�t� COI+1`PRACTOR
Th�a C2�,amb�= is �nn ind�p�n8�nt c�mtrac#�.or and nothing con-
tained h+exein �hall oonstitute or designats �he Ch�mber o� any cf
i�s eg���m or �mglc�y�ae �as age�Ata or Q�piny�s cf �he City ot
Ca,ge t�irarc��u, 1K�.s�ou�i.
'�'b� Ckta,mbear �rhal3 not be entitl�ci to any vf �h� b�r�e#its
�a��abkish�d fc�a� the amp3.oy�es ot' tho C3�y nos b� cov��ed by tY��
1�c>rlr.�n's Co�ape�sa�ian Proqra� fos th� Ci�y.
4.
.� , .
�.s. a����z�zc��rTo� �a� Lx�niLi�e�
Th� pa�ti�� mutuill� �gree� to the fG13�CW11lg a
�. In no ��nt shail th� Cit� be li�bl� to the Cha��--
b�er fas ape�ie�l, iadi��et, or ccnaequ�nt�.a3 damages, arf sinc� caut
�r� o� in any �ray conneat�d wi�h a breach of this �antract. I�o
elat��a cr cla�ms of any kiad, �ither ueparataly or ir� tha aygr�-
g�t�, by th� Chamber, aqain�� th� City, a�nd ia aay way arising
ou� of er iA an�► �r�y cenneetad xith this eontract, wh�th�r b�ased
on nagligence� ar Dr�ch of Qontract, �ha�ll be �r�at�r in a�t�t
�a�► th� a11c►Nable ea�p�na�sa und�er parag=aph 1�D.
B. The Chamiaer �shm11 dege�d, ind�mni�y, a�nd hol� th�
Ci.�y has�ml.ess trvm a�d against any and all claim�, losse�, a��
cause� of aQti�►n ar�sinq out of psr:o�ai in�uri�s, ir�cluding
ds�t�, �nd damags to praps�rty which aer� inc�rread by any p�rs4n,
it�al�ding �he Ci�y, th� Ch�her or any th�.rc� party ��i�ing out of
or in a�y way connsQted with the �ervSc�s performed by the Cha�ber
pursuant to �his aqree�nt.
1?. A►PPLZCABLB LAWS
The Chamber agrav� to comply wi�h all l�w� of �he UAit�d
3ta��s o� Amsrica, �he Sta�e o� Mia�u�i and the City o� Cape
Qirmrdeau whicah are �pplicabl� �c� work beinq per�or�d by the
Cha�aer tlnde� this con�ract.
18. J31R��SDiCT2E�Y
Th+� parti�� m�ttually agre� that �urisd3.ation and ver�ue for
purpo��s of any �ctior� sesulti�g f�offi this cc��ntzact by the ga�rtiea
shall b0 in the �ap� Qirazd�au eounty Circui� Court in Cape
�3;rardmau, Miesouri.
19. I�OT�TCSB
All notiaes requ�r�8 or p�rmittad ur�der ar�d =�quired ts b�
in �ritinq may b� giv+un by fir�t alas� mai1. addres��d to tha City
b�anager at 40i Iridr�pender���, Cape Girardemu, 1�9.amouri 637U1 and
the �ape C�irardeau Cha+�r a# Come�eras at 6t11 Na►r�h �fngshighway,
5.
C:ap� �i��rdeau, Mis�aurf 63701. Tha date o� 8elivery of any
n���ce �hall be th� date �alli�g on th� s�ond �ull d�y a€t�� t�e
day o# its mailing.
CI`1'Y OF C1�PL dIRARIJ�U r MISS�U�I
.
Ga A. �, �y Meu�ag�ar
A`�ST a
� �
�Q�...c.�.�.., �.,
Vm�rna L. Lacn s, G �y C ��
CAPB GZRAR�EAE3 CHA�MB�R QF C0�48RC�
Rabart 8. He� x, Pre�sid��t
A'1"�8T:
b.
i� ♦ �
� �XHZSTT A
PU�s The Chamber �ill att�m8t �a davelog aud ��cpand �hm Cape
ai�a,rdsau travel ir�dustry, �hrough ms�k�r�ing Cmp�► c3irasdeau
as tt�a id�eal sit� fcr conventions, m+�e�ing� and �ouria�
v3�its.
P�R�A�t: �. Cosv�r��i� and Tv�u'is�t Sales l�rl�e�tinq
A. �bs �2u►mb�er watll �dv�rtisa� Cags �i��rdeau'�
fa�aillties in a�aas ,ruc�h as bt. Louis, Chicagv and
iK�mphi�.
B. Ths Cha�mber wi11 ccnd�c�t a p�bli,e x�latic���
grogram to i�tfor� travei �s�.ated buainess�,� �nd
�3=4/�G'G�.'�Ct� CC�?31V1�31��.C132�t �ll"!t'� gT'Citi� '�_!!�!!3 �t1�7@AQ�,��
abaut Cape (3i,sardeau and i�s a��tr��tion:. Tt�i,�
wil I. be� ��a� by s
2. NeN� r�lea�o� to �.oQal, �tate and se�ioaal
a�adi� a� well as tsade ar�d profesaic�n�2
org�►ni�atic��s and ptabli�ation�a.
2. Speeches a�d Audio Yi�u�l Fresen�tions tv
�.a�aai Qivie and p�4tes�scnai orgar�iseatian�
�xpon r�que�t.
3. A �rogra� t� coataot ��r �ar���ir�q purpoaea,
th� �tallo�vin�a
(1) Loval arganfaa�ion� (pro�essional,
civiQ, Q�lturai, hobby, �sports, rec�
s�ati�al, �ta.)
t�3 ��.at�e organi�c�tion�s
(3) Bu�in�ss and ind�strinl organi�ation�
(4) �dtu�atiQnal a�ad �r�ltqi�aus argani�ation�.
IS. Canv+ention Sidc3irrg
TP�e C2�amb�� will hav� availabl• �arwices such ass
A. Hid l�or�fc►li,o i�►c1�in$ all d+�t�.ail,c of City fa�-
cilitiees eud $ervicaes.
�3. Audfo-�Tisr�al P�sasatatic�n by Chamber �ta�� acn-
si,�tiag of � �7.ide or v3.dea tour of tb� �ity.
C. Ctt�sto�ai��d 8idding ao�asi�tiug c� fc�al bide by
s�a�f for �e�.�cst�d ms��iag s�,�� and hc�te2,
.. . ., ,
III. �onv4ntion P1aAning
The Ch�mb�r vil1: �
A. Prcwid� �etiiaq �heck list �c� i��ure tot�l canvt��-
tioA su+�ceus and stf�e�„iv�nese�.
B. Coord3aa�te auxiliary acstivitios for �rpcuses and
�a�.lies o� �onve�ntion goers.
G. 4t�t�.ine public���r stra�egy.
,
D. �upply litoratu��e fo� pre�-�c�z�►vention mailings.
IV. Coavention Xmple�anta��.on
A. Th� Ctia�t shsl�l �provids req3.et=att0a services
sue�h as s
1. Typewr#.ter$ (jumbea ��8�) for �aa�s �ags.
2. Typi��s - �c aseiat 3.n r�g��tra�icn and
typing of n��s badgea.
3. 1�ame 3a�dya�.
4. �ity infaartt��fon paaksts.
B. The Chambaar �ri11 voosdinat� welcominq mddr�e�aes
�ri�h City of�i,aiale :Eor otfiaial g�e��ings.
V. 8ervf�se �o Tzave2 ��dus�at�►
_ Th� ChambQ� w�,11 s
A. Ca�uct "�ic►apitali�y bost" ��a#�ning s+�ssians tor
trox�t li�a ps�$onnsl.
e. 1�rvvSd�a i,��o=ma�ion b�ra�hurs fc�r dietribution
�thr�o�tgh �fi.els, zestauru�►t�, etc.
C. Contac� local "�.ndustry" tca qather t=nvel data and
d3acsusn mutual needs aAd aoncsa�rna.
VI. l�esaarah �os �arketing deaisi4�a�s.
Tl�e Chamb+e�r will:
A. 1��velop aurveys �o mea�ur+� c�r�vmntion and tonrie�
expend�.�urea in t�.l�s QoffisuA3.t�.
B. �ar�3.cipate, in the Missora�i �ivision af Taurism
Aanual su�rey.
C. �abula�� moa�h],.,y conven�i4n ,�C�fY1t#�eS an8 repa�t
s�.atistics on n�ber o! c4�v�an�.iane� aonventfon
day� aat�d eaanc�ie impaot.
l;
,� � !1�� � z 1�v-�
�,e=""
Cape Girardeau Chamber o f Commerce
EXECUTIVE
OFFICE
April 3, 1.g84
Mr. Gary A. Eide
City Manager
P. 0. Box 617
Cape Girardeau, MO 63701
Dear Gary:
Enclosed is a signed copy of the Agreement between the
City of Cape Girardeau and the Cape Girardeau Chamber of
Commerce on the Convention/Tourism Bureau.
We sincerely appreciate all your help and support on
this new endeavor.
Sincerely,�
�
;,%'lj`
7 j�.
�bert B. Hendrix
President
RBH:lm
enclosure
PO. BOX 98, 601 N. KINGSHIGHWAY, CAPE GIRARDEAU. MISSOURI 63701 --A/C 314-335-3312
DECLAf�ATIO�lS (CO�TiNt1ED). F'O�ICY �l0. 84 SE+A ET99b3
� , - ✓
PFE�IISES� LOCATIO�lS . PUSINESS OF �lA�1ED I�ISUFED AND SCHEDULE OF
COVEkAGES FOR F'kEMISES AS DESIGNATED PY NUMPER BELOW : .
LOCATIO�! 001 E�UILDING 001
641 N KI�lGSHIGHWAY
CAF'E GIkARDEAU . M0. 63701 �
OF'FICES - GE�lERAL
SECTIO�! I - bUILDING , BUSI�tESS F'ERSQ�lAL F'kOF'EFTY AND t�ONEY AND SECURITIES
DEDUCTIE�LE : �10U '
COVEKAGE A - E+UILDI�lG
LIt1IT OF LIAE+ILITY : �68 .OU4
FULL VALUE kEF'�ACEMEN7 COST COVERAGE A�F'LIES
COYEkAGE P - PUSI�lESS F'EFSONAL FkOR�RTY
LYMIT OF LIAI�ILITY : �30.OU0 "
ftE�LACEMENT COST COVE�AGE AF'FLIES
F'ERSONAL F'kOF'EkTY OF OTHEkS
NOT APPLICAPLE
COVERAGE C - MONEY pND SECURITIES
LIMIT OF LIAPILITY � �iA�000 ON FFE�iISES
f2.900 OFF PkEMISES
LOCATION 002 BUILDING OOf
2�0 N MAIN ST
CAFE GIkARDEAU . M0. 6370�
OFFICES - GENERAL
SECTION I - �+UILDING . E�USI�lESS F'EFSQiVAL Ff:OF'ERTY A�lD �iONEY ANA SEGURITIES
DEDUCT I F3LE � �� 04
COVEFAGE A - E�UILDI�lG
NOT APFLICAE►LE
COVEkAGE E� - E�USTNESS F'ERSONAL F'FOF'EFTY
LI�1IT OF LIAE+ILITY � f2 .000
, kEF'LACEME�lT COST COVEFAGE AF'F'LIES
F'EkSONAL F'FOF'EkTY OF OTHEkS
NOT AF'F'LICA�LE
FOkM SP-3-ST (�!S) FkINTED I�! U.S.A. F'AGE 2 tCO�ITINUED ON NEXT F'AGE)
� ti2/�8/83 84 SE�A ET99b3 ( �2/11 /84) �
�
DECLARATIONS (CONTINUtD}_ F'01_ICY N0. 84 S�A ET9963
PkEMISES , LOCATIONS. PUSI�ESS OF �A�ED I�SURED A�D SCNEDULE OF ✓
COVEkAGES FOk F'REMISES (CONTI�UED) . �
LOCATION 002 �UILDI�G OQ1 (CON1'I�UED) . �
i
COVERAGE C - �ONEY AND SECUkITIES
LIMIT OF LIAKILITY : f10 .0UU ON F'FE�ISES
�� .000 OFF FFEMISES
- " HENSIVE BUSINESS LIABILITY COVEkAGE i
SEC7ION II CO�FhE
COVERAGE D - �USINESS LIA�ILITY �
LIMIT OF LIAPILITY : �500 .000 EACH OCCUkkENGE
THE LI�IT OF LIA�ILITY . FOk COVE�AGE D , WITH FESF'EGT TO THE �
CO��LE7ED OF'EkATIONS AND F'kODUCT HAZAkDS COMbINED IS AN ;
AGG�EGATE LI�IT FOR ALL OCCUkKENCES DUkI�G THE FOLICY F'EkIOD. ;
ADVEkTISING INJURY LIA�ILITY
LI�IT OF LIA�ILITY : �1U0 . 000 AGG�EGATE '
FIkE LEGAL LIAHILITY '
LI�IT OF LIABILITY : s300 . 000 EACH OCCURRE�CE
COVEkAGE E - MEDICAL F'AY�ENTS �
LIMIT OF LIA�ILITY : t5 .000 EACN F'EKSON
�14.000 EACH ACCIDENT
NON-OWNED AUTOMO�ILE/HIkED CAR '
LIMIT OF LIABILITY = fS0A .000 EACH OCCU�FENCE
FOR�S AND ENDOkSEMENTS MADE PART OF THIS PO�ICY AT TIME OF ISSUE:
SF-4-2 SF-14-1 S�-23-1 G-i9U5-0
SF-37-1
G-224U-3B NA�E I�SUFED
G-224U-3B LIAPILI7Y SECTION
' �FORM SF-3-1T (NS) PRINTED IN U.S.A. FAGE - 3
12/28/83 84 SFA ET9963 t12/11/84)
; ' �
MISCELLA�lEOUS CHANGE ENDOkSEi�EN7 •
` THE NARTFOKD ACCIDENT A�lD INDEMNITY INSU�ANCE COMF'AiV -
�lAMED INSUkED AND CAFE GIkAF:DEAU CHAMbER OF COMMEkCE �
�iAILING ADDFESS� �A�lD COiVVENTIO�!/TOURISi� (SEE E�lDT) . �
F' 0 E�OX 98
CAF'E GIkAFDEAU MO � 63701
F'OL.ICY NO : 84 WE S OS 5U4
F'OLICY TEk�i : 12-1 1-83 TO 12-1 1 -84
F'RODUCEk ' S CODE: 53U503
��ODUCEF: ' S �lAiiE� I�lSUkANCE ASSOCIATES
THIS ENDOkSEi�ENT FOkMS A �ART UF THE F'OLICY �lU�1E�EkED AbQVE , ISSUED BY THE
HAkTFOF:D I�lSUf,ANCE GKOUF COMFA�tY DESIGNATED THEREIN . AND TAKES EFFECT AS
OF TNE EFFECTIVE DATE STATED HEREIN.
EFFEC7IYE DATE : 12—� � -83
ENDT �l0 : 02. ' -
I�! C0�lSIDEkATIO�! OF NO CNAiJGE IN PkEMIUii IT IS AGREED THAT :
�lAMED INSUkED IS AMENDED TO kEAD :
CAF'E GIkARDEAU CHAi�E�ER OF C0�IMEFCE AND CONYE�lTION/TOUFISM
FOkiM NUME�EkS OF E�lDOkSEMENTS ADDED TO TNIS F'OLICY AT EiVDOkSE�iENT
ISSUE: G2240 2D
F'RO KATA FACTOF: 1 .00U AUDIT �EkIOD : A�l�lUAL
NOTHI�lG HEkEIN CONTAI�lED SHALL BE HELD TO YARY . WAIVE , ALTEk . OR EXTEND ANY
OF THE TEk�S , COt�DITIO�lS , AGkEEt�EiVTS Ok DECLAf;ATIQ�IS OF THE F'OLICY OTHEFc
THAN AS STA7ED HEkEIN.
THIS E�lDQkSE�fE�1T SHALL NOT KE E�I�lDI�lG U�ILESS CO ' IGNE E�Y A DULY
AUTHOkIZED AGENT OF THE COt�F'ANY .
COU�lTEkSIG�lED bY
AUTHOf:IZED AGENT
FOkM L4358 OT F'kINTED IN U.S.A.
fZ�1-25—A4 84 WE 141504 (12-1 1-84) X _ _
THIS `ENDOkSEriENT FOkMS A PAFT OF F'OLICY N0� 84 WE ti0ti504 ISSUED BY THE
� HAkTFOkD INSURANCE GkOUP CO�PANY DESIGNATED 7HEkEIN . A�D TAKES EFFECT AS
OF THE EFFECTIYE DATE OF SAID F'OLICY UNLESS ANOTHEk EFFECTIVE DATE IS
STATED NEkEI�� �
EFFECTIVE DATE 1�-11-83 EFFEGTIYE `HOUk IS THE
SAME AS STATED IN THE DECLA�ATIONS OF THE F'OLICY .
---------------------------------------
NA�ED INSURED AND MAILING ADAkESS�
CAFE GIFAkDEAU CHA��Ek OF CO�MEkCE A�D CQ�VENTIO�/TOUkISM
. F' 0 bQX 98
CAF'E G I RAkDEAU. �10. 63701 '
_--__-----------------------------------
ITEi� 'f OF THE DECLAkAT ION IS COi�F'LE7ED 70
I�ICLUDE AS 'iNSURED.
Cape Girardeau Chamber of Comnerce and
Convent�on/Tourism Bureau of Cape Girardeau
���THEGTEk�SZ�CO�lDITIONS . sAGFiEE�iENTSLOK7DECLAKATI0NSE0FATHE�F'OQICYXTOTHER'�Y
0
TNA�! AS HEREIN STATED.
THIS ENDORSE�IENT SHALL NOT BE E�INDING U�lLE.4S COU�lTEF:SIGNED E�Y A DULY
AUTHORIZED AGEi+1T OF THE COi�1F'ANY : F'FOVIDED THAT IF THIS ENDOFiSE►`fE�lT TAKES
EFFECT AS OF THE EFFECTIYE DATE OF THE POLICY A�lD . AT ISSUE OF SAID F'OLICY .
FOkMS A F'ART THEf;EOF . COUiVTEkSIGNATURE ON TNE DECLAKATIONS F'AGE OF SAID
F'OLICY FsY A DULY AUTNOkIZED AGENT OF THE COMF'ANY SHALL CONSTITUTE VALID
COU�lTEkSIGNATUkE OF THIS E�lDOF.SEMENT.
COUN7EkSIGNED F3Y _______
---------------
AUTHOf:IZED AGENT
�—2240-2DT F'kINTED IN U.S.A.
. _-,K_Qe nd Wc S c1s gn4 ( 1 2-1 1-84) ,,,,,
�ISC�LLANEOUS CHHNGE ENRQFSE�ENT
- _ _ -�
NA�1ED INSURED AND CAF'E GIf2AkDEAU CHAMBEF OF COMMEkCE
MAILING ADDRESS: SEE FOkii G-2240
F. 0. E+OX 98
CAF'E GIkAFDEAU. CAPE GIFcAkDEAU
MO., 63701
POLICY NO. : 84 SbA ET9963
NOLICY TEkM� �2/Si /83 �2/11 /84 1
INCEFTION EXF'IRATION YEAk
FRODUCEk' S CODE � 53U503
FFODUCEk ' S �lAME : INSUkANCE ASSOCIATES
7HIS ��lDOkSEME�lT FOR�1S A F'AFT OF THE F'OLICY i�U�fRE�ED AE+OYE . ISSUED EtY THE
HAkTFOkD FIkE IiVSUkANCE COMF'A�lY . AND TAKES EFFECT AS OF THE EFFECTIYE DA7E
STATED HEkEIN.
EFFECTIVE DATE: 01/U5/84
ENDT. �!0. : OU 1
IN C0�lSIDEkA7I0�! OF A�! ADDITIO�lAL F'REMIUM OF �25.04 :
IT IS AG�iEED THAT : " -
SECT IO�iS I AND I I —
FsUILDI�lG. PUSINESS F'EkSOHAL F'ROFEkTY A�lA C0�IPREHENSIVE RUSI�lESS LIAFsILITY
COVEkAGES AkE kEVISED AS FOLLOWS :
COVEfiAGE D — E�USINESS LIABILITY :
LIMIT OF LIABILITY IS AMENDED FROM #500.000 EACH OCCUkE�lCE
TO �1 .040.000 EACH OCCURE�tCE
N0�!—OWNED AUTO lHIKED CAk
LIMIT OF LIAF3ILITY IS AMENDED FR0�1 �590.000 EACH pCCURENCE
TO s1 .00A.040 EACH OCCURENCE
F'f�0 FATA FACTOk : 0.934
�lOTHI�lG HEkEI�! CO�ITAI�tED SHALL HE HELD TO YAkY . WAIYE . ALTER . OFc EXTEND �
ANY OF THE TEk�fS , CONDITIONS . AGkEEMENTS . Ok DECLAkATIONS OF THE FOLICY
OTHEk THAN STATED HEREIN.
7HIS E�lDORSEi�E�lT SHALL �lQT E�E E�INDI�lG U�lLESS COU E iJED KY A Dl1LY
AUTHORIZED AGENT OF TNE CO�iF'ANY.
COU�1TEkSIGNED bY �
AUTNORIZED AGENT
IFOkM SP-9-1T F'kINTED IN U.S.A. F'AGE 1
r`t !a4 /"1d/iZd an cr�e GToo��t [ s �is � iae�
f � �r` _
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�
CITY OF CAPE GIRARDEAU, MISSOURI
Office of the City Manaqer
Council Letter No. 207
Agenda December 5, 1984
The Honorable Mayor
and
Members of the City Council
City of Cape Girardeau, Missouri
Dear Mayor and Council Members :
Subject : Resolution Authorizing Agreement with
�Chamber of Commerce to Operate
- Convention and Tourism Bureau
This item on the City Council agenda provides for the
consideration of a resolution which would authorize an
agreement between the City and the Cape Girardeau Chamber of
Commerce to continue the operation of the Convention and
Tourism Bureau. The City and the Chamber are currently
operating on an agreement which was initiated on April 1, 1984,
� and expires on December 31, 1984. This was the initial
agreement to establish the Convention and Tourism Bureau as a
division of the Chamber of Commerce.
The agreement that is being proposed for the calendar year
1985 is essentially the same as the current agreement. The
attached Exhibit A to the agreement provides for an outline of
the various types of programs that will be initiated and
administered by the Convention and Tourism Bureau. Also
submitted with this Council Letter is a proposed budget for the
Convention and Tourism Bureau. The proposed budget provides
for an expenditure of approximately $120,000 during the �
calendar year. This budget has been reviewed by the Convention
and Visitors Advisory Committee and they are recommending that
the City Council adopt it.
The Convention and Tourism Bureau administered by the Cape
Girardeau Chamber of Commerce is utilizing revenue derived from
the Hotel/Motel/Restaurant Tax that has been in place since
January 1, 1984. The receipts from this tax revenue, as
specified by the City Council , will be utilized to partially
pay the principal and interest cost on the $5 million general
obligation bond issue which will be par.tially utililzed to fund
the University/City Multi-Purpose Building and to pay for the
operations of the Convention and Tourism Bureau. The City has
received $382,635.35 from this tax source through October of
� this year . Through the existing contract with the Chamber, the
City has reimbursed expenditures in the amount of �9,647. 16.
/
.._ ' .
� Council Letter No. 207
Agenda December 5, 1984
' Page 2
It is anticipated that the Convention and Tourism Bureau
will become much more active in the community and have a higher
level of expenditures with the appointment of the full time
director . It is recommended that the City Council approve the
attached resolution authorizing the agreement with the Chamber
of Commerce for the continuation of the Convention and Tourism
Bureau within the community.
Respectfully submitted,
�,' ���-''�
Gary A. Eide
City Manager
GAE/egl
Attachments
cc: City Attorney •
�
'
�
, .
�
BILL NO. 84-124 RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER ON
BEHALF OF THE CITY OF CAPE GIRARDEAU TO ENTER
INTO AN AGREEMENT WITH THE CAPE GIRARDEAU CHAMBER
OF COMMERCE FOR PROMOTING CONVENTIONS AND TOURISM
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF CAPE GIRARDEAU,
MISSOURI, AS FOLLOWS:
SECTION 1. The City Manager on behalf of the City of Cape
Girardeau, Missouri , is authorized to enter into an agreement
with the Cape Girardeau Chamber of Commerce for promoting con-
ventions and tourism. A copy of this agreement is attached to
this resolution and made a part hereof.
PASSED AND ADOPTED THIS DAY OF , 1984.
�
Howard C. Tooke, Mayor
ATTEST:
Verna L. Landis, City Clerk
�
� AGREEMENT
THIS AGREEMENT, made and entered into this day
of , 1985, by and between the City of
Cape Girardeau, Missouri, a municipal corporation, hereinafter
referred to as the "City" and the Cape Girardeau Chamber of
Commerce, hereinafter referred to as the "Chamber. "
WITNESSETH:
1. TERM
This contract shall run from January 1, 1985 to December
31, 1985.
2. SCOPE OF SERVICES
The Chamber will perform services more particularly
described in Exhibit A which is attached hereto and
incorporated herein by reference.
3. CONTRACT ADMINISTRATION
The City designates its City Manager (or his designated
� alternate) as its representative to whom all communications
related to the scope of work, cost, schedule, and personnel
matters shall be directed.
The Chamber designates Robert B. Hendrix, President of the
Chamber (or his designated alternate) as its representative for
all work performed under this contract.
The representatives shall have primary responsibility and
authority on behalf of each party to administer the contract
and to agree upon procedures for coordinating the efforts of
both parties.
4. FURNISHING INFORMATION
All information, data, and reports as are existing,
available, and necessary for the carrying out of the work shall
be furnished to the Chamber without charge by the City and the
City shall cooperate with the Chamber in every way possible in
carrying out the services.
5. COPYRIGHTS
The Chamber shall defend, indemnify and hold the City
harmless from any and all claims or causes of action, including
unlimited attorney's fees and legal expenses, arising out of or
�
� based upon any alleged infringement of any copyright, or any
alleged invasion or infringement of any right of any third
party in connection with the Chamber's performance of work
hereunder.
6. REPORTS
A. Quarterly Reports
The Chamber shall submit an administrative progress report
to the City, on a quarterly basis, which describes the work
performed during the quarter. The report shall be a detailed
account of every activity undertaken, an evaluation of its
success, the personnel involved, and all funds expended. A
duplicate copy of the financial report will be submitted to the
City Collector who shall have unlimited access to all
accounting records of the Chamber pertaining to this agreement.
B. Yearly Reports
The Chamber shall submit a year-end report no later than
March 1, 1986 incorporating the information from the monthly
reports and evaluating each step of the program.
C. Other Reports
� The Chamber shall submit to the City such other reports as
may be requested or are necessary to inform the City of
problems which require City action.
7. PERSONNEL
Personnel hired by the Chamber to perform the services
required under this agreement shall not be employees of or have
any contractual relationship with the City. All of the
services required hereunder shall be performed under the
Chamber's direct supervision and all personnel engaged in the
work shall be fully qualified.
8. SUBCONTRACTING
None of the work or services covered by this contract shall
be subcontracted or assigned without the written approval of
the City.
9. PAYMENT
Payments for services under this contract will be made by
the City on a monthly basis. The Chamber shall submit by the
20th of each month, for payment on the lOth of the following
month, a requisition for payment and a statement of services
rendered. The requisition shall be accompanied by proof of
� payment or valid bills. The Chamber shall certify that the
payment requested is solely for services rendered under this
2.
� agreement. The City will compensate the Chamber only for costs
actually incurred in the performance of this agreement. It is
expressly understood that in no event will the total
reimbursement under the terms of this contract exceed the sum
of $120,000. It is expressly understood by the parties that
payment to the Chamber for work performed under this contract
shall be made solely from revenues derived from the
hotel/motel/restaurant license tax. In the event that a
statutory tax protest or a lawsuit is filed challenging, in any
way, the validity of this license tax, Chamber may terminate
this contract upon giving written notice of such termination to
the City. The City shall promptly notify Chamber of any such
tax protest or lawsuit.
10. TERMINATION
If, through any cause, the Chamber shall fail to fulfil� in
a timely and proper manner its obligations under this contract,
or if the Chamber shall violate any of the covenants,
agreements or stipulations of this contract, the City shall
thereupon have the right to terminate this contract by giving
written notice to the Chamber of such termination and
specifying the effective day of such termination. The City
may, without cause, terminate this contract upon sixty (60 )
days prior written notice. In either such event, the Chamber
and its subcontractors shall cease all work on the project and
� all finished or unfinished documents, data, studies, surveys,
drawings, maps, models, photographs, and reports of other
materials prepared by the Chamber, becomes the property of the
City, and the Chamber shall be entitled to receive just and
equitable compensation for any satisfactory work completed on
the project or on such documents or other materials.
Notwithstanding the above, the Chamber shall not be relieved of
liability to the City for damages sustained by the City by
virtue of any breach of this contract by the Chamber.
11. RIGHT OF AUDIT -
A. Chamber's Books and Records :
The Chamber shall keep accurate reports and other records
showing in full detail the costs for which the Chamber claims
reimbursement. The City may examine at any time during regular
business hours such time and expense reports and other records
at the Chamber's office and the Chamber agrees that it will
produce such records whenever reasonably required by the City.
The unrelated general books and financial records of the
Chamber will not be available for examination. Any examination
shall be performed at the expense of the City. If such
examination should disclose that the City has paid the Chamber
for labor hours which have not in fact been worked, for
� services not in fact rendered, or for other costs not expended
in accordance with the contract, the Chamber shall refund to
the City an amount equal to any such excesses.
3.
� B. Subcontractor's Books and Records :
The Chamber agrees to include the substance of this section
in all subcontracts to be performed on a cost reimbursable,
hourly rate, or similar basis, giving to the City the right to
audit, at its own expense, the books and records pertaining to
any such subcontractor.
12. INSURANCE
During the performance of all work under this contract, or
any subcontracts hereunder, the Chamber shall maintain the
following insurance coverage at no additional cost to the City
and provide satisfactory evidence of coverage prior to the
commencement of any work.
1. Workers ' Compensation - as required by law:
$500,000.
2. Comprehensive General Liability, including
personal injury and contractual liability with
minimum limits of: $800, 000 Bodily Injury and
Property Damage combined.
3. Comprehensive Automobile Liability, including
owned, non-owned, and hired cars, with minimum
� limits of : $800,000 Bodily Injury and Property
Damage combined.
All evidence issued in supporting these requirements must
provide for the City as an "additional insured" , with a minimum
thirty ( 30 ) day notice of cancellation. All evidence of
insurance is to be sent to the City Manager ' s Office, City
Hall, 401 Independence, P. O. Box 617, Cape Girardeau, Missouri
63701.
13. DISCRIMINATION
The Chamber agrees in the performance of this contract not
to discriminate on the basis of race, creed, color, national
origin or ancestry, sex, religion, handicap, or political
opinion or affiliation, against any employee of the Chamber or
applicant for employment and shall include a similar provision
in all subcontracts let or awarded hereunder.
14. INDEPENDENT CONTRACTOR
The Chamber is an independent contractor and nothing
contained herein shall constitute or designate the Chamber or
any of its agents or employees as agents or employees of the
City of Cape Girardeau, Missouri.
�
4.
� The Chamber shall not be entitled to any of the benefits
established for the employees of the City nor be covered by the
Workers' Compensation Program for the City.
15. INDEMNIFICATION AND LIABILITY
The parties mutually agree to the following:
A. In no event shall the City be liable to the.
Chamber for special, indirect, or consequential damages,
arising out of or in any way connected with a breach of this
contract. No claim or claims of any kind, either separately or
in the aggregate, by the Chamber, against the City, and in any
way arising out of or in any way connected with this contract,
whether based on negligence or breach of contract, shall be
greater in amount that the allowable expenses under paragraph 9 .
B. The Chamber shall defend, indemnify, and hold the
City harmless from and against any and all claims, losses, and
causes of action arising out of personal injuries, including
death, and damage to property which are incurred by any person,
including the City, the Chamber or any third party arising out
of or in any way connected with the services performed by the
Chamber pursuant to this agreement.
� 16. APPLICABLE LAWS
The Chamber agrees to comply with all laws of the United
States of America, the State of Missouri and the City of Cape
Girardeau which are applicable to work being performed by the
Chamber under this contract.
17. JURISDICTION
The parties mutually agree that jurisdiction and venue for
purposes of any action resulting from this contract by the
parties shall be in the Cape Girardeau Circuit Court in Cape
Girardeau, Missouri.
19. NOTICES
All notices required or permitted under and required to be
in writing may be given by first class mail addressed to the
City Manager at 401 Independence, Cape Girardeau, Missouri
63701 and the Cape Girardeau Chamber of Commerce at 601 North
�
5.
� Kingshighway, Cape Girardeau, Missouri 63701 . The date of
delivery of any notice shall be the date falling on the second
full days after the day of its mailing.
CITY OF CAPE GIRARDEAU, MISSOURI
Gary A. Eide, City Manager
ATTEST:
Verna L. Landis, City Clerk
CAPE GIRARDEAU CHAMBER OF COMMERCE
Robert B. Hendrix, President
ATTEST:
�
�
6.
11-28-84
�
E�iIBIT A
PURPOSE: The Chamber will attempt to develop and expand the Cape Girardeau
travel industry, through marketing Cape Girardeau as the ideal
site for conventions, meetings and tourist visits.
PROGRAM: I. Image/Logo:
The Chamber will develop a unique logo, slogan, and color
combination to identify the city of Cape Girardeau.
II. Convention and Tourism Sales Marketing
A. The Chamber will advertise Cape Girardeau's facilities
in areas such as St. Louis, Chicago and Memphis.
B. The Chamber will conduct a public relations program to
inform travel related businesses and prospective con-
ventions and group travel agencies about Cape Girardeau
and its attractions. This will be done by:
1. News releases to local, state and regional media as
well as trade and professional organizations and
� publications.
2. Speeches and Audio Visual Presentations to local
civic and professional organizations upon request.
3. A program to contact for marketing purposes, the
following:
(1) Local organizations (professional, civic,
cultural, hobby, sports, recreational, etc.)
(2) State organizations
(3) Regional Organizations (Missouri/Illinois/
Kentucky/`Tennessee/Arkansas area)
(4) Business and industrial organizations
(S) Educational and religious organizations
III. Convention Bidding
The Chamber will have available services such as:
A. Bid Portfolio including all details of City facilities
and services.
� B. Audio-Visual Presentation by Chamber staff consisting
of a slide or video tour of the City.
C. Customized Bidding consisting of forn�al bids by staff
for selected meetiqg site and hotel.
�
IV. Corrvention Planning
The Chamber will:
A. Provide meeting check list to insure total convention
success and effectiveness.
� B. Coordinate auxiliary activities for spouses and families
of convention goers.
C. Outline publicity strategy.
D. Supply literature for pre-convention mailings.
V. Convention Implgnentation
A. The Chamber shall provide registration services such as:
1. Typewriters (jtanbo type) for name tags.
2. Typists - to assist in registration and typing of
name badges.
3. Name badges.
� 4. City inforn�ation packets.
B. The Chamber will coordinate welcoming addresses with
City officials for official greetings.
VI. Service to Travel Industry
The Chamber will:
A. Conduct "hospitality host" training sessions for front
line personnel.
B. Provide information brochure for distribution through
motels, restaurants, etc.
C. Contact local "industry" to gather travel data and
discuss mutual needs and concerns.
D. Produce quarterly newsletter to keep local travel
industry and interested parties abreast of local, state,
and national developments.
VII. Research for marketing decisions.
The Chamber will:
� A. Develop survey to measure awareness and image of Cape
Girardeau in primary markets such as St. Louis, Chicago,
and Memphis.
�
B. Develop surveys to measure convention and tourism
expenditures in the carcmmity.
C. Participate in the Missouri Division of Tourism Annual
survey.
D. Tabulate monthly convention activities and report
statistics on nunber of conventions, convention days
and economic impact.
VIII. Tour and Travel
The Chamber will:
A. Initiate regional tourism contacts through groups such
as the River Heritage Association and Missouri Travel
Council, etc. .
B. Develop a variety of circle and drive through tour
itineraries.
C. Encourage development of additional tourist attractions.
�
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� Convention/Tourism Bureau Proposed Budget - 1985
INCOME ,
Hotel/Motel/Restaurant Tax 120,000.00
EXPENSES
Administrative 52,560.00
Promotional 66,135.00
TOTAL EXPENSES $118,695.00
Administrative Expenses:
Salaries: Director 21,000.00
Secretary 7,500.00
_ Total Salaries $28,500.00
Employee Taxes and Benefits 4,320.00
Total Personnel Costs $32,820.00
Car Allowance 1,800.00 ,
Office Space & Utilities 5,400.00
Telephone & Telegraph 3,510.00
Postage 2,080.00
� Office Machines & Supplies 1,950.00
Trade Associations 5,000.00
Total Other Administrative $19,740.00
Promotional Expenses:
Business Travel & Trade Shows 13,500.00
Convention Services 4,940.00
AV Production 6,470.00
Printed Materials 13,080.00
Purchased Media 28,145.00
Total Promotional Expenses $66,135.00
�