HomeMy WebLinkAboutRES.2407.01-05-2009 ' • ,
AMENDMENT NO. 2 TO
ENGINEERING SERVICES CONTRACT
MELROSE DRAINAGEIMPROVEMENT PROJECT
This supplementary agreement amends the Engineering Services Contract, befinreen
Bowen Engineering & Surveying, Inc., hereinafter referred to as the "Engineer", and the
City of Cape Girardeau, hereinafter referred to as the "City". The General Services
Contract, between the City and Engineer, was approved on the 19th day of May ,
2008 by action of the City Council's Resolution No. 2356 . This amendment is for
design engineering services relating to the Melrose Drainage Improvement Project.
Whereas, the City intends to complete drainage improvements to the Melrose Ave. area
consisting of the installation of new storm sewer inlets at Melrose Ave. and Westwood
Drive, Melrose Ave. and Randol Ave., and Wesfinrood Drive and Glenridge Drive and also
the reconstruction of inlets at Randol Ave. and Lisa Drive and along Melrose Ave, and the
installation of storm sewer piping and appurtenant structures, and whereas the Engineer
agrees to provide engineering and surveying services for this Project, and to complete the
work, to the satisfaction of the City, and for the rates set forth in Attachment "A" of the
Engineering Services Contract.
The Engineer shall develop plans for the proposed project in three stages. The City shall
review the plans at the end of each stage of the development process and shall provide to
the Engineer written comments on plan changes or additions. The times for completion of
each stage in the project Design Phase shall be as follows:
Stage 1 - Preliminary Plan Development-The time from receipt of the Notice to
Proceed to completion of preliminary plans shall not exceed 30 calendar days.
Stage 2 - 95% Design Development-The time from receipt of preliminary plan
review comments to comptetion of final plans and bid documents to a 95%
complete state shall not exceed 15 calendar days.
Stage 3 - Final Bid Package - The time from receipt of final plan comments to
the completion of the final bid package shall not exceed 15 calendar days.
If conditions outside the control of the Engineer occur, or substantial changes to the
original scope of work are required by the City, the Engineer reserves the right to extend
the time of completion dates in an amount to be agreed upon by the Engineer and the City.
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ARTICLE I - SCOPE OF SERVICES
A. DESIGN PHASE - The Engineer will:
1. Assist the City in coordinating and deciding the needs and requirements
of the project
2. Conduct topographic, property and utility surveys sufficient to develop
plans for the project. Survey data shall be provided in State Plane
coordinates.
3. Arrange for any subcontractor services as may be required.
Subcontractor fees shall be approved by the City prior to award of any
subcontract work. Subcontractor fees shatl be in addition to the stated
fee for a specific project and shall be submitted as an additional cost on
the project invoices.
4. Prepare alternate designs, cost estimates, develop preliminary plans,
recommend the best design based on these studies and develop final
plans and specifications for the project as directed by the City.
5. Assist the City in securing adequate property title information, deciding
right-of-way and easements required for successful execution of the
project, and provide assistance to the City in acquiring right-of-way or
easements.
6. Complete all permit applications necessary to insure compliance with
local, state and federal requirements.
7. Prepare Specifications and Bid Documents for the Project, incorporating
the City's standard specifications where available.
8. Assist the City in organizing public meetings as required. This shall
include providing adjacent property owner information to City staff and
attending meetings to discuss the project.
9. Attend public hearings to provide project information to City Council and
answer questions relating to the proposed improvements.
10. Provide one (1) original and ten (10) copies of final plans and
specifications to the City for distribution to prospective bidders.
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B. BIDDING PHASE - The Engineer will:
1. Provide the City with a list of qualified bidders and assist the City in
advertising for bids.
2. Assist the City in evaluating bids and recommending a Contractor.
The Engineer will provide these services for the hourly rates set forth in the Engineering
Services Contract Attachment "A". The not-to-exceed fee for the Design Phase and the
Bidding Phase of this project is $8,700.00. Progress reports shall be submitted with each
monthly pay request. All Articles of the Engineering Services Contract apply to this
amendment, as if fully set forth herein.
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Executed by the Engineer this (�•N1 day of , 200�':9
Executed by the City this��, day of (� , 20q�9
FOR: City of Cape Girardeau
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BY: �
City nager, Doug Leslie
ATTEST: '
( City Clerk
FOR: BOWEN ENGINEERING & SURVEYING, INC.
BY:_��� � ��c.ti�.�.c.,
President
ATTEST: i�-� ��d�-�t-t-��
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