HomeMy WebLinkAboutRES.1711.10-01-2001 ,
BILL NO. 2001-194 RESOLUTION NO. 1 �' '
A RESOLUTION AUTHORIZING THE CITY
MANAGER TO EXECUTE PROJECT
AGREEMENT NUMBER 2 , TO A
PROFESSIONAL SERVICES CONTRACT WITH
CRAWFORD, MURPHY & TILLY, INC. ,
CONSULTING ENGINEERS, FOR A
HANGAR/MANUFACTURING FACILITIES FOR
RENAISSANCE AIRCRAFT, AT THE CAPE
GIRARDEAU REGIONAL AIRPORT
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF CAPE GIRARDEAU,
MISSOURI, AS FOLLOWS :
ARTICLE 1 . The City Manager, for and on behalf of the City
of Cape Girardeau, Missouri, is hereby authorized to execute
Project Agreement Number 2 , to a Professional Services Contract
dated August 18, 1998, with Crawford, Murphy & Tilly, Inc . ,
Consulting Engineers, for a hangar/manufacturing facilities for
Renaissance Aircraft, at the Cape Girardeau Regional Airport . A
copy of said Project Agreement is attached to this Resolution and
made a part hereof .
PASSED AND ADOPTED THIS �_ DAY OF ����, 20 (� l
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A. . Spradling, III , M y r
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CAPE GIRARDEAU REGIONAL AIRPORT
MANUFACTURING FACILITY
AIRPORT PROJECT NO. 2
THIS PROJECT AGREEMENT NUMBER 2 which supplements the Professional Services Contract
dated August 18, 1998, made and entered into this 1 st day of October, 2001 by and between the
CITY OF CAPE GIRARDEAU, MISSOURI, whose address is 401 Independence Street, Cape
Girardeau, Missouri, 63702, a municipal corporation, acting by and through its City Council,
hereinafter referred to as "SPONSOR" and CRAWFORD, MURPHY & TILLY, INC. Consulting
Engineers,whose address is Gateway Tower, One Memorial Drive, Suite 500, St. Louis,Missouri,
63102, hereinafter referred to as "CONSULTANT".
WHEREAS, the Sponsor requires professional services of the Consultant to provide necessary
engineering and related services for design and observation of the following project at the Cape
Girardeau Regional Airport:
Construct Hangar/Manufacturing Facility
and WHEREAS,the Consultant has agreed to provide the professional services required which shall
include architectural, civil, structural, mechanical, and electrical engineering services.
NOW, THEREFORE, in consideration of the covenants and agreement hereinafter set forth, it is
agreed as follows:
ARTICLE l. SCOPE OF SERVICES
1.1 General. The Consultant,in consideration of the payment on the part of the Sponsor,agrees
to perform the engineering services in accordance with Article II of the Professional Services
Contract as modified by the remainder of this Article 1.
DESCRIPTION OF PROJECT: This project consists of the development of a request for proposals
frorn qualified contractors for the design and construction of a pre-manufactured metal building to
serve as an airport hangar/manufacturing facility at Cape Girardeau Regiona? Airport. The
Memorandum of Understanding, a sketch of the facility and a memo outlining the minimum code
requirements are included as Attachment A of this document.
The Consultant is to prepare construction plans, contract documents, and technical specifications
necessary for competitively bidding the work required for the construction.
The Consultant shall provide construction phase observation services during the construction of the
project in accordance with current industry standards.
Page 1 of 3
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1.2 Basic DesiQn Services Phase. This phase of the project shall include the engineering services
listed in Article II, Part B - Basic Design Services of the Professional Services Contract. The
specific tasks to be accomplished and the level of effort intended and estimated for each task for this
phase are listed on Attachment "B" under the heading Design Phase Services.
1.3 Construction Phase Services. This phase of the project shall include the engineering services
listed in Article II,Part C -Construction Phase Services of the Professional Services Contract. The
specific tasks to be accomplished and the level of effort intended and estimated for each task for this
phase are listed on Attachment "C" under the heading Construction Phase Services.
ARTICLE 2. SCHEDULE
The Consultant agrees to submit the request for proposal documents and opinion of probable
construction cost not more than 21 days after written Notice to Proceed. The Consultant agrees to
have final request for proposal documents ready for advertising not more than 7 days after written
review comments on the preliminary plans,specifications,and contract documents are received from
the Sponsor.
ARTICLE 3. COMPENSATION
3.1 Compensation for services outlined in Article 1, Paragraph 1.2 of this Project Agreement,
Basic Design Phase Services, shall be a lump sum fee basis with the fee being$52,200.00. Said fee
shall not be changed without prior written consent of the City or formal modification of this
agreement. The estimated costs for the Consultants' Services for this part of the work is shown as
"Attachment B". For the work under this paragraph the Consultant shall submit monthly statements
to the Sponsor showing the percentage of the work completed. If a decision is made not to advertise
the projects for bids, for whatever reason, any remaining portion of the fee for this phase of the
project shall be included on the next statement from the Consultant.
3.2 Payments shall be made to the Consultant by the Sponsor within sixty(60) days following
the 20`h of the month following the receipt of proper billing. Invoices which are not paid within sixty
(60)days of the 20`h of the month in which receipt of proper billing shall bear interest at the rate of 1-
1/2% for each month or fraction thereof from the 20`h of the month following sixty(60) days after
receipt of proper billing to time of payment.
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IN WITNESS WHEREOF, the parties hereto affixed their signatures this
'���_day of t����t���i�z , 20��i .
. SPONSOR
� CITY OF PE GIRARDEAU, MISSOURI
acting thr ugh its City Co cil.
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ATTACHMENT A: STATEMENT OF WORK
� CONSTRUCTION OF HANGAR/MANUFACTURING FACILITY
CAPE GIRARDEAU REGIONAL AIRPORT
OCTOBER 1, 2001
1 A GENERAL DESCRIPTION OF WORK
This project agreement represents the effort anticipated to prepare a"request for proposal"document for
the design and construction of a pre-manufactured metal building that will serve as a
hangar/manufacturing facility at Cape Girardeau Regional Airport. This metal building will be modified
under a future contract to include the "build out" of the building interior and the construction of the site
work. A sketch of the proposed improvements and a listing of the local code requirements are included
in Attachment A.
The airport will provide the consultant with any as-built information available in the proposed work
areas.
2.0 DESIGN PHASE
2.1 Project/Program Management
This task shall include all effort necessary to track and communicate the consultant's
progress on projects. Included will be Agreement Development, Quality Action Plan
Development, Project Success Factors Development, Kick-Off Meetings, schedule
monitoring, budget monitoring, progress meetings, and review of invoices.
2.2 Pre-Proposal Meeting
The pre-proposal meeting will include the finalization of the scope of work. The Sponsor
and the building tenant will be required to attend and participate.
2.3 Record Drawing Review
The consultant will review all available information pertaining to the site. This information
will be provided by the airport or local utility companies.
2.4 Topographic Surveys
The consultant will perform topographic surveys over the entire work site. The utilities will
be surveyed in plan view.
2.5 Geotechnical Surveys
The consultant will arrange for a sub-consultant to perform a geotechnical survey of the site
for the express purpose of providing the building design build manufacturing firm
information necessary for developing the foundation designs. This information will be
included in the request for proposal documents.
O]405-01-00 2/2001
2.6 Hangar/Manufacturing Facility
The consultant will arrange for a sub-consultant to perform the preliminary evaluation of the
site, schematic design, development of the request for proposals, and construction
administration for all work directly related to the hangar/manufacturing facility.
2.7 FAA Airspace Coordination
The Consultant will prepare FAA 7460-Notice of Proposed Construction form for execution
by the Sponsor, and coordinate the airspace review with FAA. As a part of this task, a
drawing showing the necessary security fencing and information required by FAA Advisory
Circular AC 150/5370-2 will be prepared and coordinated with FAA.
2.8 Preliminary Contract Documents
With the guidance and requirements determined at the above review meeting, the consultant
will produce request for proposal documents, including necessary technical specifications
and plans to provide the design build firms sufficient information to provide a responsive
proposal. This task will take the design concepts agreed to at the pre-proposal meeting and
put those concepts in a format that is accepted in the construction industry as suitable for
receiving a design- build proposal.
2.9 Review Meeting with Sponsor
Copies of the preliminary documents will be transmitted to the sponsor. After a suitable
review period, the agencies will be asked to participate in a review meeting with the owner
and the consultant to discuss any concerns that exist with the documents as proposed. Upon
the completion of the review meeting, the consultant will have the guidance and the design
requirements necessary to complete the documents.
2.10 Final Contract Documents
Revisions/comments/concerns presented by the owner, other agencies, or the utilities will be
incorporated into the final documents.
25 copies will be produced and available for bidding.
2.11 Pre-Bid Conference
The consultant will facilitate a pre-bid conference at the airport. The City Planner and City
Engineer will participate in this meeting. All prospective bidders will be invited to attend.
2.12 Request for Information/Addendums
Requests by bidders during the bidding process will be provided by the consultant in
accordance with the contract documents. If additional information is needed, the consultant
will develop addendums to the contract documents and distribute them among the bidders.
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2.13 Review of Proposals
Upon bid opening, the consultant will create formal bid tabs, review the proposals and make
recommendations to the owner pertaining to identifying the lowest responsible proposal.
2.14 Pre-Construction Phase Review
The successful design-bid contractor shall submit for the review of the sponsor sealed
design documents for the project, including but not limited to the foundation design, floor
design and building design. The Consultant shall review these drawings and provide the
contractor and the Sponsor with comments within 7 calendar days of their submittal.
2.15 Pre-Construction Meeting
The Consultant shall facilitate a pre-construction conference at the airport. At this
conference, the contractor shall present his schedule for the construction of the building.
The consultant shall provide the contractor with airport security and operational
requirements.
2.16 Construction Observation
The Consultant shall observe the progress of the work. The Consultant shall prepare
intermediate pay requests. Anticipated Construction Time is 30 Calendar Days.
2.17 Final Project Closeout
The Consultant shall prepare a final punchlist, and prepare final pay requests. The
Consultant shall review all information provided by the contractor at the time of project
completion.
01405-01-00 2/2001
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M�MORANDUM OF UNDERSTANDING
TH{S MEMORANDUM OF UNDERSTANDINC, dated as of January �, 2001
(tti� "Memorand�m"), beiween the CITY OF CAPE GIRARDEAU, MlSSOURf, a home
ruto chartor city �rganized and existing under the laws of the State of Missouri (the
"City"1 and R�NAISSANCE AIRCRAFT. LLC, a limited liability company organized
and existing uride� the laws of tha State of Delaware, and authori�ed and qualified
to do business in the State oi lVlissouri (the "Company").
RECITALS;
1. In consideratir�n of tho Company's commitment to tocate an aircraft
manuFaciuring facility in the City, the City desireS to offe� ce�tain incentives to
�assist the Company with (e) tha acquisition and construction of an approximately
50.000 square foot facilifiy to be used for the manufacture of aircraft tthe
"Facility"?, (b) the acquisition of furnitute, fixtures and equipment for the Facility
ttha "�quipment", as more fulfy described on Exh�bit A hereto), !c1 the constructien
of �oad improvements, parkinc� fot administrative offices and employee parking in an
�mount not to exceed $1a0,000 (the "fnfrast�uctu�e lmprovements"), and (d) tlle
pxten5ion of watet (including drinking and fire suppression} and sewer lines to the
Project Site (as herein defined), as needed to service tha Facility, including hook up
(t1-�o "Utility Improvements"), eIl of which will be (ocated at the Cape Girardeau
Regional Airpnrt (the Facility, the �quipment, the Infrastructu�e fmprovements and
thc� Utility Im�rovaments being collectively refer�ed to as the "i'roject"1.
2. The City a��d tha Company desire to sot forth herein the primary
rigf�ls and obligations of the parties with respect to tl�e Project and the issuance of
bonds of the City to pay a portion of the costs of financing the Project, with the
understanding that certain matte�s wifl be set forth in additional detail in tho
documents relating to the City's bo�ds.
NOW, THER6F�RE, i� consideration of the premises and mutual agreements
herein contained, and subject to the conditions herein set forth, the City and the
Comp�ny agree as follows;
9. lssuance of Bonds.
a. Aurhoriration of the Au�ho�ity to Faciliiafe Economic Developme»t.
The Cope Girardeau (Missauri) Public Facilities Authority (the "AuthoritY") is a
nonprofit corporation duly organized and existing under The Missouri Nanp�oft
CorporatioR Act, Chapter 365 of the Rflvised Statutes of Missouri, as amendod, fo�
tl�c pu�pos� af establishing, promoti�g, developing, constructing, owning, operating,
furnishing, equippin�g, maintaining and (easing facilities for the benefit or use of the
Ciiy, for the purpose of promoting the public hoatth and wetfare of tho City a�d its
rEsidents, for the purpose of p�omoting the economic, social, indust�ial, cultural and
commerci3l growth of the City a�d fdr the general benefit of the CitY and its
residents.
b. Ag�eement to lssue �onds. The City agrees that it will cause the
Aulhvrity to �sa afi reasonable efforts ta issue, on behalf of the City, Leasehold
Revenue sonds Ithc "Bonds"} for the purpose of (i} providing funds in an amounx
suf�ficient to pay the costs of constructi�g the Facifity, the Infrastructure
(mprovements and tf�o Utility Improvements, (ii) providin� 5200,000 for the
acquisition of thQ Equipment, (iii) estat�fishing a debt servico reserve fund in an
amount as necessary for the sale of the Bonds, ('svy capitalizing interest payable on
thQ Bo�ds, and (v1 {�aying the costs of issuing tt�e Bonds, The CitY will use a!I
reasonabie viforts to cavsc the Sonds to be issued within 90 days aftor the date on
whicl� this A�reement is executed.
c. Bonds fo be /ssu�d irr Two Series. The proceeds of the Series A (Tax-
�xemptl Bonds wi11 bo used for tt3e purpose of payinfl Project costs, funding an
allocab(e portion of the debt service reserve fund, funding an allocab(e portion of the
ca�italizod interest payable on the Bvnds during the construction period, and paying
a portion of the costs of issuing the Bonds. The proceeds of the Seri�s B 1Taxab[e)
C�onds will be used �or the purpose ot funding an allocable portion af the debt
service reserve fund, funding an allocable portion of the capitalized interast payabte
an tho Bonds after completion of the Project but prior to commencement of the
Cnmpar�y"s r�ntal payments under tho Sublease, and paying all costs of issuing the
Bonds that excacd 2% of the principal amounC of the Se�ies A (Tax-Exempt! Bonds.
TFie Equipment witl be financed either with the Series A iTax-Exemptf sonds or the
�eries B tTaxable) Honds, based on an opinion of Bond Counse(, which opinion
depends in part on whether the Equipment purch�sed is new or used equipment.
d. Lease to Aufhority; �easeback to CitY. To facilitate the issuance of
the Sonds, tfia CitY will lease to the Authority an approximatety 2.50 2�Cre sita at
the Cape Gira�deau Regional Aitport on which the Project wit{ be located (the
"�rojoct Silo"�. The Project Site is described in additionat detai! in Exhibit B hereto.
'fiie A��thority will lease the Project Site,� the Facility, the Equipment, the
Infrastructure (mprovements and temporary hangar space totsling spproximately
4,500 square feet (to be used by the Company pending completion o4 the �acility)
(coliactively, the "I.eased Faciliti�es") to tho City in consideration of rentaf payments
sufficient to pay the principal of and interest on the eonds. The City will sublease
tho Leased Facilities to the Gompany in consideration of the rental payments and
other terms set forth helow.
e� Applic�tion of Bond Proceeds. -
(�) 6and proceeds to be used for the acquisition, construction,
furnishing and equipping of tho Project wiEl 6e deposited in a constructivn fund to
bo held by a trustee bank. Such proceeds will qe disbursed pursuant to requisitions
submitted t�y the Company and approved by the City. During the construct�o�
period, money in the co�structfon fund may be invested in ob(igatio�s that are
permissible i�vestmencs fo� fu�ds of the City. Upon completion of the cnnstruction
of the Project, �ny money �emaining in the construction fund sha1) be used to
redeem 6onds at thQ earliest permissible date. '
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(2) Sand proceeds to be used for the payment of costs of
issclance wili be initially deposited with the trustee bank and disbursad for such
pur�p�o upor� req«isition by the City. Bond proceeds to be used for esta�lishment
ot tP�e d�bt service reserve fund will be deposited with the trustee bank.
� f. Security l'Rterest In the Facility and tl�e Equipment. Until the Bonds
�tre repaid, ttto City wiil retain land assigt� to the bond trustee) a first priority
secUrity interest in the Faci(ity and the Equipment.
y, Lega/ QpFnians; Costs of Issuance. The Company's legal counsel will
�a required to provide, at the closing of the Bonds, a lega( opinion in form and
�ul�,tance acceptable to the City's 6ond Counsel, stating, among other matters,
that (i) the Company is duly organized and validly existing in the State of Dclawa�e
and is authocized to do business in the State of Missouri and (ii) the Subleasa is a
valid, enforceable and binding obligation of the Company under Missouri law, The
Company shall pay all costs of issuance of the Bonds incurred by it, its counsel and
consuitants.
!1, Cooperation irt the l5suance of tf�e Bontls. The Gompany agrees to
take all necessary action (including providing such information and attending such
meetings as may ba �equired by the Missouri Department of Economic
pevolopment) to facilitate the issuance vf the Series A lTax-Exemptl �onds at a tax-
exempt intarest rate. In additior►, the Company agrees to provide to the underwriter
of tho �onds all financial and other informatio� �equired by the underwriter in
�onnection with tho offering for sale of the Bonds.
2. Sublease of [,eased Faci(ities to the Company. Concurrent�y with the
issvance of the Bonds, ttio City and the Company wil! enter into a Sublease
Agroomer�t (the "5ublease"), under which the City will sublease the Leased Faciiities
to the Company. The terms of che Sublease will include the following:
a. Term of the Sublease. The Sublease wi11 become eff�ctive
upan the issuance of the Bo�ds and will have a term of 20 years, svbject to
early termi�ation as provided therein. Upon the exercise hy the Cvmpany of
its option to purchasa the Leased �acilities as prvvided herei�, the parties
wi{I ente� into a �ew lease agreement for the Projoct Sito as described
below.
b, Right of Possession. As fong as the Company ts not in default
under tho Sublease, the Com�any shall have soie and excfusive possession
of the Leasad Facitities (subject co the City's right of reasoneble access� and
shall a�d may peaceably and quietly have, hold and enjoy the Leased
F�acilities durinfl the Lease Tvrm.
c, Consftuctian vf the Facility.
(1) All ca�tracts for the construction of the Facility will be
in the �ame Of the City, Subject to the rights of Che Company as
doscribed below, the City shall be responsible fo� all aspects of the
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construction of tho Facility. Tho City shall deliver to the Company
cop+es of the following documents within two weeks after the
availability thereof:
(a) All p�eliminary and final pfans a�d specifications
for the Facility.
(b) All architect's and general contracto�'s contracts
and finai construction bid documents 4or the Facility.
tc? AN cost projections prepared by the architect.
(2) The Company shall have the opportunity to provide
comments on and shall l�ave final approval of the plans and
specifications for the Facility, provided that (a) such comments and
approval a�o provided expediently, (b) such app�oval is not
unreasonab{y withheld, a�d (c) such comments and approval do �ot
cause the final costs of the Facility to exceed S 1,6D0,000 (the
'"Maximum Canstruction Cost"),
(3) Tha City wifl sel�ct such architectu�al and construction
firms as may be approp�iate to dosign and construct the Facility.
t41 The partios c�rrently e$timate that the cost of tho
Facility (i�ctuding a!I a�chitectural and all other expenses associated
tf�erewithl witl not exceed the Maximum Construction Cost. (f the
architect's estimated cost of tha Facilicy exceeds the Maximum
Canstruction Cost, the size and amenities of the �acility wil( be scaled
t�ack so that the final cost does not exceed the Maximum
Constructian CosC.
(5) The City agrees that it will use diligent efforts ta cause
the construction of the Facility to be completed as soon as reasonab[y
practicabfe,
d. Rental Payments. The Company shall make rental payments to
the City on the iirst day of aach month, beginning an the first day of th�
mo�th totlowing the earlier of (i) 24 months fvllowing the City's delivery of
an occupaney permit for the Facility, or (ii1 30 months foltowing the issuance
of the Bonds. Tho renta! payments shall equal 1/12 of the sum of the
following;
(1 i For the lease o4 the Lessed Facilities, the ectual annua(
� dabt service on tho Bonds; plus
(2� For the lease of the Prvject Site, the sum of ta)
$41,000 ptus �b} 9 cents pe� squara faot per year for that partion of
the P�oject Site on whioh the Facility is constructed plus (c) 6 cents
per square foot per year for any portion of the P�oject Site that is
�
unimproved ti.e., any portion of the Project Site on which no buildi�gs
or $tructures are tocated>. Qnce commenced, the �41,000 payment
unde� (a� sttall be made for 30 years. Beginni�g fivQ years after the
issua�ee of tho Bonds and for each successive five years, the portion
of the rental payments due under (b} and (c) sEtafl be aqual to the
rcntal amount for the precedi�g five-year period (had such payments
booi� made for a full five-year period) p[us a percentage of said
precedinc� renta! amount. The percentage referencvd herein shalf be
tf�o percentago increase in the Midwest All Urban Consurner Price
tndex for tho preceding five-year period, not to cxceed 5% pef year.
e. M�intenance, Tazes and /nsurance. The Company shall,
throughout the tarm of the Sublease, at its own expense (i) keep and
maintain the Leased Faci{ities and aIl parts fihereof in good repair and -
p(�vrating condition; (ii) promptly pay and discharge, as the same become
due, aI) taxes and �ssessments, gene�al a�d special, and other gavemmental
char�es of any kind whatsoever that may be fawful{y taxed, charged, levied,
assessed or imposed upon or against o� be payable for or in respect of the
L�ased Facilitias, or any part thereof or interest therein; (iii) keap the Leased
Facifities insu�ed against loss or damage vr perils generalfy insured against by
industries or businesses simila� to the Company, and nams the City (or the
bond trusteo es ti�a City's assignee) as a loss payee thereunder; (iv) carry
public liabiiity insu�ance aovering personal i�jury, death or property damage
in an nmount co-extensive with statt+tory limits of liability for: Missouri
municipalities with respect to the l.eased Facilities, a�d name the City and
the bond trusteo as additional insureds thereunder.
i. Optlon to Purchase tl�e �ac;lity and ihe Equfpment The
Company s�al{ have the option to purchase the �acility and the Equipment at
any time, contemporaneously with or prior to the expiration of tho Sublease,
upon payment of the purchase price thereof, which shall equal tho sum ef
the followirtg:
(1) the principa) component af a!I rental payments which
are unpaid under the Sublease, plus sccrued i�terest to the earliest
rodemption date next succeeding the closing; plus
t2) an amount of money equal to the bond trustee's fees
anci expenses, if any, accrUed and to accrue u�til such purchase date;
pius
t3) the sum of 51.00,
�, l.ease of Praject Site After Exercise of Pu�chase Option. After the Company
exe�cisQs its option to purchase the Fecil'tty and tha Equipment, the Company shatl
lease fr�m the City fa} any improved portion of the Project Site at a cost of (i) 9
conts per square foot, as increased by the Midwest A(1 Urban Consumer Priee Index
tor eacli year betw�en the issuance date of the Bonds and the exerc�sa of the
purct�ase optIo�, plus i��} such rate as increased by the Midwest AI( Urban
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Consumer Price I�dex for aach year that the {easa is in effect, and (b► any
u��improved portion of tl�e Ptoject Site (i.e., tt�ose portions of the Project Site or�
wl�ict� no buildings or structures arQ located} at a cost of (i) 6 cents per sguare
foot, as increased by the Midwest All Urban Consumer Price I�dex for each y�a�
Uotween tt�a issuance date of tho Bonds and the exercise of the purchase option,
�Pus (ii} such rate as i�creased by ti�e Midwest All Urban Consumer Price lndex for
each y�ar that tho feaso is i� effect.
4, City Utilities. The Gompany will 6e responsible for payment of all tap fees
required fo� water and sewer serv�ce, lt is understaod that these utility extensions
a�e fo� the Facility only and additional utility extensions for plant expa�sions for
�dditiona! facilities will be nec�atiated as a separate matter and may be contingent
upon npplications for state or fedaral funding. The Company agrees to caoperate
wiih tha City on any additional g�ant requests for future infrastructure
impcovements.
5. Advance of Funds.
ta1 The parties expect that alt costs of issuance other than costs incurred
by thQ Company wilt 6e paid from the proceads vf the Bonds when issued. The
narties further understand that if, for any �eason, after Bond Counsel has distributed
a first dr�ft vf documents tor the transaction, the financing is not consummated o�
Is compfeted without Cho rendition of sond Counsel's tegal opinion, the City witt Be
obl�gated ta pay Bond Cou�sel a fee in the amount of $7,500, plus reimburs�ment
of uut-of-pocket oxpenses- If, far any reason, th� �onds ere not issued after the
City has entered into a contract for the salo of the 8onds, the City wifl bo obligated
tq pay Bond Counsel a fee in the amou�t af 515,000, plus reimbursement of out-of-
pocket expenses. tn addition, the City will be obligated for certain additional
expense$ (such as trustee's fees and printing) if the financing is initiated but not
completed.
(b► Accordingly, within three days after the execution of this
MemorAndum� the Company shall deposit with the City 525,000 (the "Preliminaty
�unds"), to be held by the City and used to pay costs af issuancQ that may be
incurred by the City in connection with the transaction. If the City torminates this
Agr�oment as provided in Section 9{b)(iv) or if the Company terminates this
Agreement as provided in Secdan 9tb)(i) or 9(b�(ii1, the City sha{I pay to the
Company, within 30 days theteafter, aIt Preliminary Funds �emaining afte� the City's
paymant of any costs of issuance fo� work performed through the date of
tormination, (f the Company terminates this Agreement as pravided in Sectton
9(b1(iii) or if the City terminates this Agreement as provided in Sectien 9(b)(i1, tho
City shall �ay to the Company. within 30 days after such termination, a1) of tho
Preliminary Funds, and the Compsny shall not be obligated for any expenses
incurrbd fay tha City in connection with the issuance of the Rorlds. Wlthin 30 days
aft�r tho issuanco of the Bonds, aft of the Preliminary �unds will be returned to the
Company.
6
G. Misceltancous Agreemenu by the Company.
ta) Atteched as Exhi6it C herato is the Company's business pian relating
to tho Project. Tho Company represents that the business pian does not contain an
untrue statement of a rnate�ial fact or omit to state a materiat fact necessary in
order to make tl�e statements made thercin, in the figl�t of the circumstances unde�
wPtiich they were made, not misleadi�g.
(b1 The Company a�rees to pay the City monthly, as additionai rent under
ths 5ublease and in addition to all other amounts payable under this Memorandum, •
55�0 tar eacf� aircraft sold, a substantial portion of which is rrla�ufactured�
rE;manu�actured ar produced at the Project Site, lf any such aircraft is sotd within
ti�Q City, the Company will pay all other applicable sales taxes in lieu of tfio
payment set out in this subparagraph,
7, Othec Materi�l Inducements. The State of Missouri has offered certain
incentives co tl�e Company with respect to the Project pursua�t to the "State of
� Missouri`s Proposal of Fina�cial (ncentives" dated Octo6er 23, �000. The pa�ties
under�ta��d �nd agree tf�at the financial incentiv�s and benefits stated in the State's
propasal are a mate�ial inducement #o the Company fo locate tho Project in the City
and ttiiat if the incentivos and benefits are not avaifable to the Company in
�ubstantially the manne� presented in the proposal, the Company's decision to
I�ocate the Project in the City may be adversely affected. ln addition, bot(� partias
a�roc� that actual disbursaments of funds may be delayed pending approvat of all
grants and/or loan Conditions by tf�e State of Missouri.
8. lrtdemnifcatian of City. The Company shall indemnify, protect and save the
City lincluding memhers of the City Council, employees, agents and representatives)
harmless again'st and from any and all �damages, losses, liabilities, obligations,
penalties, clsims, litigation, demands, defenses, judgments, su+ts, proceedings,
costs, disbu�sements or expenses of any kind or of any nature whatsoeve�
(including, with0ut limitation, �easonable attorneys' and experts' fees and
dlsbu�sements) which may at any tim0 be imposed upon, i�curred by or esserted or
nwa�dad against the City and arising from or out of the construction and equipping
of the Project or the operation thereof, including but not limited to �a? any haxardous
m�tErials on, in, undQr or affecting afl or any po�tion of the Project Site or any
surrounding a�o�s, ar lb) the enforcement of any documents portaining to the
Bonds, andlor tl�e exposure oi any perso� to any environmental condition at tho
Projeet Sita; providsd, the Company shal{ nat indemnify tho City for (t) any iiability
arising prior to the CompanY's occupancy of any portivn of the Project Site, ar (ii}
any Iiability resulting from the gross negligence or willfu! misconduct by the City.
This indcmnity shaH be supersedod by a similar indemnity in the Sublease.
7
�. Termination of this Memorandum.
(a1 Upon the issuance of the Bands, the provisions of this Memorandum
shail have no furtttier effect. !f there ara any inconsistencies between the lerms
hereof and tt�e terms of any of the documents partaining to the issuance of the
8onds, tk�o terms of such other documents shal( control.
(t�) This Memocandum rnay be terminated:
ti) by eithec pa�ty, for any re2son, upon thA delivery of written
noticc to the other prior to ihe formal announcement of the Company to
(ocate tf�e mar►ufacturing facility in tha City�
(ii) by the Company� for any reason, upon the deiivery of written
notice to the City at any time p�ior to the date that the City ent�rs into a
contract for the sale of the 6onds;
(iiij by the Comparty, at any time prior to the date tl�e City enters
into a cont�act for the sale of the Bonds, if (A! the Gompany fails to receive
the incentives described in the "Statc of Missouri's Proposal of Fin�ncial
Incentives" datad October 23, 2000, and (B) tha Company's failure to
�eceive such incentives is not attributable to any change in the size vr scope
af the praposed projact or a�y othe� information previousty submitted by the
Company to the Missouri bepartment of �conamic Development; or
tiv) by tf�e City, upon written notice to the Company sCati�g that
the Company has faiied to camply with sny material tc�rm or provisian of this
Mamorandum (including but �ot limited to the Company's failuce to make the
payrr�ent roquired by Sect➢on 5 horeof) and ttio Company's failure to complY
witlz such term or provision within 10 days after the City has given such
notico. .
10. Other Terms, The parties agree that the inte�t of this Memorandum is to set
farth in principfe the primary terms �eEating to thQ issuance of the Bonds and the
sublease of the Leased Facilities, and that fihe Subleaso and other documents will
contain additional provisions relating to the �ightis and obligations af each party.
Such provisions may include, but are not limited to, events of default, remodies
upon def�Ult and prepayment provisions.
{Remainder of this page intentionally IQft blank.]
8
(N WiTNESS WNERCOF, the parties hereto I�ave caused this Memorandum to be
�xocuted in thPi� respective corporata names and thei� tespeCtive corporate seals to
bo hereunto affix�d and attested by thei� duly aukhorized officers, all as of the date
fi�sl above written. ��
�
� C{TY OF CAPE'�GIRARDEAU. MISSOURI
��
�
sy: �
Michael G. Miiler, City Manager
[SEALl
A'TTEST:
�y:
' ayle � Conrad .
Ciiy Clerk
RENAISSANC� AIRCRAF'f. LLC
gy: . V �---�
Name• _,_ o Hx) ���,a,e��� �
Titl .
�TT�ST:
i. ���-
Curt A. H. JP ke, Jr.
;Qcr�tary e surer
9
G�+t17HIT 11
i�fZOUtJGTION �GlU�PMENT L��T
R�IJAI�SANCE AIRCRAFT
UNIT
PRIGE QTY TOTAL
t F�unch Pross(150 tonl 15,OOa 2 30,000�
2 Latnc 7,OQ0 t 7,000
3 Millint� M��inn (vertical) 15,004 t t 5,�00
d Grindng Machino 8,000 1 8,000
5 5hear 12' Z0.000 1 20,OOU
�8 Press 8cake 10' 15,QOa 1 15,000
7 Bendin9 8�nch 8' 8,000 1 8,000
S D�111 Press 1,00� 2 . 2,000
year 1 145,00�
9 Rollcr510' 30,000 1 30,OQ4
10 Hydrau(ic F'ress (150 tott) 120,400 1 _ 120,0�0
later 150,000
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DatQ: 8-16-2001
To: KENT BRATTON,CITY PLANHER
Cc: TARRY�D. BOOKER, IiNSPECTiaN SERVIC�S DfRECTOR
From: DIANNA BARIVES,ADMINIS7RATIVE SECRETARY
RE: CLTRFtFN'I"CODES
BUILDING—BOCA National guilding Code 1996
RESIDENT(AL—CABO One and Two Fami(y Dwelling Code 1995
FIRE--National Fire Prevention Code 1996
PI.UMBING—(ntemationai Plumbing Code 1995
MECHANICAL— Internationa( Mechanical Code 1996
ELECTRlCAL— NEC Nationai Electrical Cvde 1996
ATTACHMENT B-1
DESIGN PHASE SERVICES
CAPE GIRARDEAU REGIONAL AIRPORT
ARCHITECT - ENGINEER COST BREAKDOWN
NAME AND ADDRESS OF FIRM
Crawford, Murph & Till , Inc.
PROJECT NUMBER(S)AND DESCRIPTION DATE
CONSTRUCT HANGAR/MAUNFACTURING FACILITY 2-Oct-01
I. DIRECT COSTS
Work Classification No. Hrs. Rate/Hr. Total
1. Principals 0 55.36 0.00
2. Senior Project Engineer 112 $37.62 $4,213.44
3. Project Engineer 48 $29.26 $1,404.48
4. Senior Engineer 0 $24.18 $0.00
5. Engineer 4 $20.10 $80.40
s. P�anner 0 $19.90 $0.00
7. sur�eyor 12 $22.17 $266.04
8. Sr.Engineering Technicians 2$ $21.23 $594.44
9. Technicians 0 $16.31 $0.00
10 Typists/Stenos 0 $12.78 $0.00
204 Total of Section I $6,558.80
II. PRE-BID DIRECT COSTS (manhours* rate/hr) $795.36
III. CONTRACTOR IN-HOUSE REPRODUCTION COSTS $0.00
IV. DIRECT EXPENSES-SEE ATTACHED SCHEDULE $4,140.00
V. INDIRECT COSTS (Fumish Details)
1. Overhead on Direct Labor-Percentage. . . . .. . ... . � 'rJ4.HO% $11,384.24
2. Profit-%of All above Direct and Indirect Costs. . . .. . � 'rJ.00% $3,312.46
TOTAL OF SECTION IV $14,696.70
VI.TOTAL OF SECTIONS I, II, III,AND IV $25,395.50
VII. REIMBURSABLE ITEMS (Give Details)
1.Geotechnical $4,8��.��
2.Architectural �22,0��.��
3.
4.
5.
TOTAL OF SECTION VII .pZ6,HOO.00
VIII. PROPOSAL (TOTAL OF SECTIONS VI AND VII) $52,195.50
J CO V V N V V N M V M V V CO V N � N N O O
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ATTACHMENT B-3
CONSTRUCT HANGAR/MAUNFACTURING FACILITY
ESTIMATE OF PROJECT EXPENSES
REPRODUCTION COSTS
NO.OF NO.OF COST
COPIES SHEETS PER SUBTOTA TOTAL
SHEET COST COST
Reports
Preliminary RFP 10 $60.00 $600.00
FINAL RFP 50 $60.00 $3,000.00
$0.00
$0.00
TOTAL $3,600.00 $3,600.00
TOTAL, REPRODUCTION COST $3,600.00
TRAVEL COSTS
Number Miles Total
of Trips per Trip
Number and type of trips
St. Louis-Cape Giradeau 5 200 1000
0
TOTAL 5 200 1000
NO.OF
UNITS UNIT UBTOTA TOTAL
UNIT PER TRIP COSTS COSTS COSTS
Travel and Subsistance
Milage 1000 miles -- $0.34 $340.00
Flat Fee Vehicle Use 0 days $0.00
Subsistence 5 days 2 $12.00 $120.00
Motels nights 0 $45.00 $0.00
TOTAL, TRAVEL COST $460.00
MATERIAL COSTS
SUBTOTA TOTAL
Cost COST COST
Entire Project
Misc Materials -- --
TOTAL, MATERIAL COSTS $0.00
MAILING COSTS
DELIVERY
NO OF COST PE UBTOTA TOTAL
SETS 50 Ib PKG COST COST
Overnight Letter Packs 8 $10.00 1 $80.00
TOTAL, MAILING COST $80.00
TOTAL $4,140.00
1
CAPE GIRARDEAU REGIONAL AIRPORT
MANUFACTURING FACILITY
AIRPORT PROJECT NO.�'3
THIS PROJECT AGREEMENT NLJMBER�which supplements the Professional Services Contract
dated August 18, 1998, made and entered into this 1 st day of October, 2001 by and between the
CITY OF CAPE GIRARDEAU, MISSOURI, whose address is 401 Independence Street, Cape
Girardeau, Missouri, 63702, a municipal corporation, acting by and through its City Council,
hereinafter referred to as "SPONSOR" and CRAWFORD, MURPHY & TILLY, INC. Consulting
Engineers,whose address is Gateway Tower, One Memorial Drive, Suite 500, St. Louis, Missouri,
63102, hereinafter refened to as "CONSULTANT".
WHEREAS, the Sponsor requires professional services of the Consultant to provide necessary
engineering and related services for design and observation of the following project at the Cape
Girardeau Regional Airport:
Construct Hangar/Manufacturing Facility
and WHEREAS,the Consultant has agreed to provide the professional services required which shall
include architectural, civil, structural, mechanical, and electrical engineering services.
NOW, THEREFORE, in consideration of the covenants and agreement hereinafter set forth, it is
agreed as follows:
ARTICLE l. SCOPE OF SERVICES
1.1 General. The Consultant,in consideration of the payment on the part of the Sponsor,agrees
to perform the engineering services in accordance with Article II of the Professional Services
Contract as modified by the remainder of this Article 1.
DESCRIPTION OF PROJECT: This project consists of the development of a request for proposals
frorn qualified contractors for the design and construction of a pre-manufactured metal building to
serve as an airport hangar/manufacturing facility at Cape Girardeau Regiona: Airport. The
Memorandum of Understanding, a sketch of the facility and a memo outlining the minimum code
requirements are included as Attachment A of this document.
The Consultant is to prepare construction plans, contract documents, and technical specifications
necessary for competitively bidding the work required for the construction.
The Consultant shall provide construction phase observation services during the construction of the
project in accordance with current industry standards.
Page 1 of 3
o�aos-o�-oo zizoo i
r
1.2 Basic Desi�n Services Phase. This phase of the project shall include the engineering services
listed in Article II, Part B - Basic Design Services of the Professional Services Contract. The
specific tasks to be accomplished and the level of effort intended and estimated for each task for this
phase are listed on Attachment "B" under the heading Design Phase Services.
1.3 Construction Phase Services. This phase of the project shall include the engineering services
listed in Article II,Part C-Construction Phase Services of the Professional Services Contract. The
specific tasks to be accomplished and the level of effort intended and estimated for each task for this
phase are listed on Attachment "C" under the heading Construction Phase Services.
ARTICLE 2. SCHEDULE
The Consultant agrees to submit the request for proposal documents and opinion of probable
construction cost not more than 21 days after written Notice to Proceed. The Consultant agrees to
have final request for proposal documents ready for advertising not more than 7 days after written
review comments on the preliminary plans,specifications,and contract documents are received from
the Sponsor.
ARTICLE 3. COMPENSATION
3.1 Compensation for services outlined in Article 1, Paragraph 1.2 of this Project Agreement,
Basic Design Phase Services, shall be a lump sum fee basis with the fee being$52,200.00. Said fee
shall not be changed without prior written consent of the City or formal modification of this
agreement. The estimated costs for the Consultants' Services for this part of the work is shown as
"Attachment B". For the work under this paragraph the Consultant shall submit monthly statements
to the Sponsor showing the percentage of the work completed. If a decision is made not to advertise
the projects for bids, for whatever reason, any remaining portion of the fee for this phase of the
project shall be included on the next statement from the Consultant.
3.2 Payments shall be made to the Consultant by the Sponsor within sixty(60) days following
the 20`h of the month following the receipt of proper billing. Invoices which are not paid within sixty
(60)days of the 20`h of the month in which receipt of proper billing shall bear interest at the rate of 1-
1/2% for each month or fraction thereof from the 20`h of the month following sixty(60) days after
receipt of proper billing to time of payment.
Page 2 of 3
01405-01-00 2/2001
IN WITNESS WHEREOF, the parties hereto affixed their signatures this
� -- I day of (�t�.l,��,�� , 20�.
,f..._�_..�
SPONSOR
CITY OF,�APE GIRARDEAU, MISSOURI
' acting ough its City Coun�il.
��
� (e ;.
��"�r��lL.0� ��. ��`�1 ��i,", � {Ti�_j(;n)fat,f� ���
ATTEST:
-_.r. ,� � C.�k't�
�. � .
�r,�v C;IF�-�,
CONSULTANT
Crawford, Murphy& Tilly, Inc.
-��'�� �����.���'
�
7✓IFbU'/�Co�'—{ �1'. �6%Cl/� E'�-"fiG/=
ATTES :
Page 3 of 3
01405-01-00 2/2001
ATTACHMENT A: STATEMENT OF WORK
� CONSTRUCTION OF HANGAR/MANUFACTURING FACILITY
CAPE GIRARDEAU REGIONAL AIRPORT
OCTOBER l, 20Q1
1.0 GENERAL DESCRIPTION OF WORK
This project agreement represents the effort anticipated to prepare a"request for proposal" document for
the design and construction of a pre-manufactured metal building that will serve as a
hangar/manufacturing facility at Cape Girardeau Regional Airport. This metal building will be modified
under a future contract to include the "build out" of the building interior and the construction of the site
work. A sketch of the proposed improvements and a listing of the local code requirements are included
in Attachment A.
The airport will provide the consultant with any as-built information available in the proposed work
areas.
2.0 DESIGN PHASE
2.1 Project/Program Management
This task shall include all effort necessary to track and communicate the consultant's
progress on projects. Included will be Agreement Development, Quality Action Plan
Development, Project Success Factors Development, Kick-Off Meetings, schedule
monitoring, budget monitoring, progress meetings, and review of invoices.
2.2 Pre-Proposal Meeting
The pre-proposal meeting will include the finalization of the scope of work. The Sponsor
and the building tenant will be required to attend and participate.
2.3 Record Drawing Review
The consultant will review all available information pertaining to the site. This information
will be provided by the airport or local utility companies.
2.4 Topographic Surveys
The consultant will perform topographic surveys over the entire work site. The utilities will
be surveyed in plan view.
2.5 Geotechnical Surveys
The consultant will arrange for a sub-consultant to perform a geotechnical survey of the site
for the express purpose of providing the building design build manufacturing firm
information necessary for developing the foundation designs. This information will be
included in the request for proposal documents.
01405-01-00 2/200I
� 2.6 Hangar/Manufacturing Facility
The consultant will arrange for a sub-consultant to perform the preliminary evaluation of the
site, schematic design, development of the request for proposals, and construction
administration for all work directly related to the hangar/manufacturing facility.
2.7 FAA Airspace Coordination
The Consultant will prepare FAA 7460-Notice of Proposed Construction form for execution
by the Sponsor, and coordinate the airspace review with FAA. As a part of this task, a
drawing showing the necessary security fencing and information required by FAA Advisory
Circular AC150/5370-2 will be prepared and coordinated with FAA.
2.8 Preliminary Contract Documents
With the guidance and requirements determined at the above review meeting, the consultant
will produce request for proposal documents, including necessary technical specifications
and plans to provide the design build firms sufficient information to provide a responsive
proposal. This task will take the design concepts agreed to at the pre-proposal meeting and
put those concepts in a format that is accepted in the construction industry as suitable for
receiving a design- build proposal.
2.9 Review Meeting with Sponsor
Copies of the preliminary documents will be transmitted to the sponsor. After a suitable
review period, the agencies will be asked to participate in a review meeting with the owner
and the consultant to discuss any concerns that exist with the documents as proposed. Upon
the completion of the review meeting, the consultant will have the guidance and the design
requirements necessary to complete the documents.
2.10 Final Contract Documents
Revisions/comments/concerns presented by the owner, other agencies, or the utilities will be
incorporated into the final documents.
25 copies will be produced and available for bidding.
2.11 Pre-Bid Conference
The consultant will facilitate a pre-bid conference at the airport. The City Planner and City
Engineer will participate in this meeting. All prospective bidders will be invited to attend.
2.12 Request for Information/Addendums
Requests by bidders during the bidding process will be provided by the consultant in
accordance with the contract documents. If additional information is needed, the consultant
will develop addendums to the contract documents and distribute them among the bidders.
oiaos-o�-oo zizooi
2.13 Review of Proposals
Upon bid opening, the consultant will create formal bid tabs, review the proposals and make
recommendations to the owner pertaining to identifying the lowest responsible proposal.
2.14 Pre-Construction Phase Review
The successful design-bid contractor shall submit for the review of the sponsor sealed
design documents for the project, including but not limited to the foundation design, floor
design and building design. The Consultant shall review these drawings and provide the
contractor and the Sponsor with comments within 7 calendar days of their submittal.
2.15 Pre-Construction Meeting
The Consultant shall facilitate a pre-construction conference at the airport. At this
conference, the contractor shall present his schedule for the construction of the building.
The consultant shall provide the contractor with airport security and operational
requirements.
2.16 Construction Observation
The Consultant shall observe the progress of the work. The Consultant shall prepare
intermediate pay requests. Anticipated Construction Time is 30 Calendar Days.
2.17 Final Project Closeout
The Consultant shall prepare a final punchlist, and prepare final pay requests. The
Consultant shall review all information provided by the contractor at the time of project
completion.
01405-01-00 2/2001
' �'�',�,�rtr.++ar�r st
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C.� ' 11 q / 1
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J
MEMORANDUM OF UNDERSTANDfNG
THiS MEMORANDUM �F UNDERSTANDINCx, dated as of .lanuary �, 2001
�tti� "Memorandum"), between the CITY OF CAPE GIFtARDEAU, MIS50URI, a home
rufo chartor city organized and existing under the laws of the State ot Missouri (the
City f a�d R�NAtSSANC� AiRCRAFT. LLC, a limited liability company otganized
and existing urtder the laws of tha State of Delaware, and authorized and qualified
to do busir►ess in the State of lVlissouri (the "Company"1.
RECtTAIS;
1. tn considerati�n �f tho Company's commitment to Iocate an aircraft
manuFacturing facility in the City, the City desi�es to offer ce�tain incentives to
assist the Company with (a) th� acquisition and construction af an approximately
50,000 square foot facility ta be used fo� the manufacture of aircraft (the
^�acility"), (b) the acquisitian of furniture, fixtures and equipment far the Facility
(tha "Equipment", as mare fulfy described on Exhibit A hereto), (c) the construetien
of �aad improvements, parkin� for administrative offices and employee parking in an
amounr not to exceed $100,000 tthe "(nfrastructu�e lmprovements"), and (d) the
axtension of water (iRcluding drinking and fire suppressionl and sewer lines to the
Project Site (as herein definedl, as needed to service tho Facility, including hook up
(ti7o "Utifity improvements"), eIl of which will be (ocated at the Cape Girardeau
Regional Airp�rt (the Facility, the �quipment, the (nfrast�uctu�e Improvements and
thn Utility Im�rovaments heing collectively referred to as the "Project"1.
2. The City arid tha Company desire to sot forth herein the primary
rigl�ls and o6ligatians of the parties with respect to tl�e Project and the issuance of
bonds of the City to pay a portion of tF�e costs of financing the Project, with the
understanding that certain matters will be set fortF� in additional detail in tho
documents relating to the Gity's bo�ds.
NOW, THEEtEFORE, i� consideration of the premises and mutual agreements
hercin contained, and subject to the conditions herein set forth, the City and the
Comp�ny agree as follows;
9. lssuance of Sonds.
a. Authorirafiorr of fhe Authority tn Facilitate Economic Development.
The Cope Girardeau (Missouri) Public Facilities Authority (the "Authority") is a
nonproiit corporation duly organized and existing under The Missour� Na�pro�t
CorporatioR Act, Chapter 355 of the Ravised Statutes of Missouri, as amendod, fo�
tl�c pu�posQ af esCablishing, promoting, developing, constructing, owning, operating,
f�jrnishing, equippin�g, maintaining and (easing facilities tor the bonefit or use of the
City, for the purpose of promoting the public hoalth and welfare of tho City and its
r�sidents, for the purpose of pcomoting the econamic, social, industrial, cultura! and
comme�ci31 growth of the City and fdr tl�e general benefit of the C1tY and its
residents.
b. Agreement to lssue �onds. The City agrees that it will cause the
Aulhority to �sQ all reasonable efforts to issue, on behalf of tf�e City, Leasehold
Revenue Sonds (thc "Bonds") for the purpose of ti) providinc� funds in an amount
suffiicient to pay the costs vf constructing the Faeility, the Infrastructure
Improvements and tE�o Utility Imp�ovements, (ii) providin� �200,Op0 for the
acquisitiort of tho Equipment, (iii) estab(ishing a debt servico reserve fund in an
amount as necessary for the sale of the Bonds, {iv) capitalizing interest payable on
tha Bo�ds, and (v) paying the costs of issuing the Bonds, The City will use all
reasvnabie Qiforts to cause the Bonds to be issued within 90 days aftar the date on
whicl� this Aflreement is executed.
c. Bonds fo be lssu�d in Two Series. The proceeds of the Series A (Tax-
�xemptl Bv�ds wilf bo used for tt�e pu�pose of payinfl Project costs, tunding art
allocahfe portio� of the dabt service resarve fund, funding an allocab(e portion of the
ca�italizod int�rest payable on the Bonds during the construction period, and paying
a partion of the costs of issuing the Bonds. The proceeds of the Seri�s B {Taxable)
13onds will Ue used for the purpose of iunding an allocable portion af the debt
service reserve fund, funding an allocable portion of the capitalized interost payahfe
an tha Bands after completion of the Project but priar to commencement of the
Camp�ny"s rental payments under tho Sublease, and paying all costs of issuing the
Bonds that excacd 2% af the principal amount of the SeriEs A (Tax�xempt� Bonds.
TF�e Equipment witl be financed either with the Series A (Tax-Exemptl Bonds or the
Series B (Taxablel gonds� based on an opir�ion of Bond Counset, which opinion
depends in part on whethe� the Equipment purchased is new or used equipment.
d. Lease to Auff�ority; Leaseback to City. To facilitate the issuance of
the Sonds, tfta City will lease ta the Authority an approximatety 2.50 acre sita at
the Cape Girardeau Regivr+al Airport on which the Project wit{ be located (the
"Projact Siio"�. The Project Site is described in additional detait in Exhibit B hereto.
Ti�e Authority will lease the Project Sice,• the Facility, the Equipment, the
InTrastructure Improvements and temporary hangar sp�ce totaling epproximately
4,500 square feet (to be used by the Company pending completion of the Facilityl
(coliectively, the "C.eased Facilities") to tho City in consideretion of rental payments
sufficient to pay the principal of and interest on the eonds. The City wi1! subtease
tho Leased Facilitias to the Company in consideration of the rental payments and
other terms set forth below.
e. App/ic�tion of Bvnd Proceeds. -
(1) Bond proceeds to be used for the acquisition, construction,
furnishinq and equipping of tha Project wiEl be deposited in a constructivn fund to
bo held by a trustee bank. Such proceeds will be disbu�sed pursuant ta requisitions
submitted by the Company and approved by the City. During the constructlo�
period, money in the construction fund may be invested in ob(igatio�s that are
permissible investmencs for fu�ds of the City. Upon eompletion of the cnnstruction
of the Project, any money ��maining in the construction fund sha1) be used to
redaem Bo�ds at tho earliest permissibfe date. �
2
(�) Band proceeds to be used for the payment of eosts of
iss«a�ce wiU be initially deposited with the trustee bank and disbursad for such
pur�oso upon req�aisition by the City. Bo�d proceeds ta be used for esta�lishment
a{ tP�e dobt service reserve fund will be deposited witt� the trustee bank.
� f. Security l'nrerest In the Faci(ity and il�e Equipmerlt. Until the Bonds
�tire repaid, ttto City will retain (and assign to the bond trustee) a first priority
security inte�est in the Facility and the Equipment.
g. Legal Opinivns; Costs of Issuance. The Company's legal counsel will
I�a required to provide, at the closing of the Bonds, a legaf opinion in form and
sula,tance acceptable to the City's Bond Counsel, stati�g, among other matters,
that ti) the Company is duty o�ganized and validty existing in the State of Dclawa�e
and is authorized to do business in the State of Missouri and (iil the Subleasa is a
valid, enforcea6le and binding obligation of the Company under Missouri law. The
Company sf�all p�y a�l costs of issuance of the Bonds incu�red by it, its counsel and
consultants.
h, Covperation in t/�e lssuance of tf�e Bonds. The Comparty agrees to
t�ke all necsssary action (including providing such information and attending such
meetings as may bo required by the Missouri Department of Economic
pQvolapment) to facilitate the issuance of the Series A (Tax-Exempt? �onds at a tax-
exempt intorest rate. In addition, the Company agrees to pravide to the u�derwriter
af tho Bonds all fina�cial and other information �equired by the underwriter in
�onnectio� with tho offering for sale of the 6onds.
2. Subtease of L.eased Facilities Co the Company. Concurrently with the
issvance of the Bands, tho City and the CompanY wil! anter into a Sublease
Agroament (the "Sublease"), under which the City wilt sublease the Leased Facilities
to the Company. The terms of the Sublease will include the following:
a. Term of ihe Sublease. The Sublease witl 6ecome effective
upan the issuance af the Bonds and wi�l have a term of 20 years, subject to
earfy termination as provided therein. Upon the exercise hy the Company of
its option to purchas8 the Leased �acilitios as prvvided herei�, the Parties
will ente� into a �ew lease agreement for the Projoct Sito as described
6eEow.
b. Righ� of Possession. As long as the Company is not in default
under tho Subtease, the Company shall have sole and exclusive possassion
ofi the Leasod Facitities (subject to the City's right of reasonable access) and
shall and may peaceably a�d quietly have, hold and enjoY the Leased
Facilities durinfl the 1.ease TQrm.
c, Consfructian af tlte Facilify.
(1) All co�tracts for the construction of the Facility will be
in the name bf the City. Subject to the rights of the Company as
dascribed betow, the City sha11 be respensible fo� all aspects of the
3
construction of tho Facility. Tho CitY shali de(iver to the Company
cop+Qs of the following documents within two weeks after the
availability theraof:
(a) All preliminary and final pfans and specifications
f or the Facility.
(b) All architect's and generai contracto�'s contracts
and finat construction bid documents for the Facility.
(c? All cost projections prepared by the arcl�itect.
(2) The Company shall have the opportunity to provide
comments on and shall ilave final approvai of the plans and
specifications for the Facility, provided that (a) such comments and
apptoval ara provided expediently, (b) such approval is not
unreasonab{y withheld, a�d (c) such comments and spproVaf do �ot
cause the final costs of the Facility to exceed S 1�600,000 (the
�"Maximum Canstruction Cost"1.
(3) Tha City wil! sel�ct such architectu�at and construction
firms as may be approp�iate to dosign and construct the Facility.
i4? The partiQs c�rrently estimate that tha cost of tho
Facility (inctuding a!1 architectural and all other expenses associated
tt�crewithl wilf not exceed the Maximum Construction Cost. tf tho
architect's estimated cost af thv Facilicy exceeds the Maximum
Canstruction Cost, the size and amenities of the �acility wilf be scafed
t�ack so that the final cost does not exceed the Maximum
Construction CosC.
(5) The City agrees that it will use diligent efforts to cause
tha construction of the Facility to be completed as soon as reasonab�y
practicab(e.
d. Rental Paytrtenis. The Company shall make re�tal payments to
the CiCy on tf7e first day of oach month, beginning an the first day of th�
month following the earlier of (i) 24 months following the City's delivery of
an occupancy permit for the Facility, or (ii) 30 months following the issuance
of the �onds. Tho rentaf payments shall equal 1/12 of the sum of the
following;
(1! For the lease of the Lessed Facilities, the actua! annual
' dabt service o� tha Sonds; plus
(2) For the lease of the Prvject Site, the sum of Ia)
$41,000 plus (b) 9 cents pef squara faot per yea� for that portion of
the Project Site on whi�h the Facility is constcucted plus (c1 6 cents
per square foot per year fo� any partion of the Project Sits that is
�
unimproved (i.e„ any portio� of the Project Site on wt�ich no buildic�gs
or structures are located). Once commenced, the S41,o00 payment
urlder (a) stlall be made for 30 years. Beginning fivo years after the
issuance of tho eonds and for each successive five years, the portion
of the rental payments due under (b) and (c? sEiall be aqual to the
�cntal amount for the �recedi�g five-year period (had such payments
booi� made for a full five-year period) p(us a percentage of said
precedinc� rental amount. The percentage referencod herein shalt be
ti�o percentago inc�ease in the Midwest All Urban Consurner Price
tndex for tho preceding five-year period, not to exceed 5% per year.
e. Mainfenance, Taxes and Insurance. The Company shall,
throughout the term of the Sublease, at its own exp�nse (i) keep and
maintain the Leased Facilities and afl parts thereof in good repair and
p�vratina condition; (ii) promptly pay and discharge, as the same become
due, at! taxes and assessments, general a�d special, and other governmental
char�es of any kind whatsoever that may be lawfully taxed, charged, levied,
assessed or imposed upon or against or 6e payable for or in respect of the
Laased Facilitias, or a�y part thereof or interest therein; (iii) keap the Leased
Facifities insu�ed against loss or damage or perils generalfy insured against by
�ndustries or businesses simila� to the Cvmpany, and name the City (or the
bvnd trusteo as the City's assignee? as a loss payee thereunde�, (iv) carry
public liability insu�ance covering personal injury, death or property damage
in an flmount co�extensive with statvtory limits of liability for Missouri
municipalities with respect to the l.eased Facitities, a�d name tha City and
the bond trusteo as additional insureds the�eunder.
f. Option to Purchase t/�e �acility and the Equfpment. The
Company shal{ have the opt'ton to purchase the �acility and the Equipment at
ariy time, contemporaneously with or prior to the expiration of tho Subfease,
upon payment of the purchase price thereof, which shall equal tho sum af
the following:
(11 tf�e principal component af all rental payments which
are unpaid under tf�e Sublease, plus accrued i�terest to the earliest
rodemption date next succeeding the closing; plus
(2) an amount of money equal to the bond trustee's fees
and expenses, if anY� accru�d and to accrue until such purchase date;
p(us
(31 the sum of $1.00.
3. Lease of Project Site After �xercise af Pu�chase Option. After the Company
exercisas its aption to purchase the Facility and the Equipment, the Company shatt
lease fr�m the City la? eny improved portion of the Projec# Site at a cost of (i► 9
cants �er squarH foot, as increased by the Midwest A(I U�ban Consumer Priee Index
tor eacli year betwcen the issuanca date of the Bonds and the exerv�sa of the
p��rct�ase optio�, plus (ii) such rate as increased by the Midwest Alf Ur6an
5
Consumer Price Index for aach year that the {easa is in effect, and lb1 any
unimproved portion of tl�e Project Site (i.e., those portions of the Projoct Site on
wl�ich no buildings or structures arQ located) at a cost of (i) 6 cents per square
f�ot, as increased by the Midwest All Urban Consumer Price Index for each yea�
[sotweert ttta issuance date of tha Bonds and the exercise of the purchase option,
pPus !ii) such rate as increased by t1,e Midwest All Urban Consumer Price Index for
e�ch year that tha feaso is in effect.
4, City Utilities. The Gompany will be responsible for payment of all tap fees
requi�ed fo� water and sewer service. It is understaod that these utility extensions
ate fo� the Facility only and additional utility extensions for plant expansions for
�dditional facilities will be nec�otiated as a separate matter and may be contingent
t�pon npptications for state or fedaral funding. The Company agrees to cooperate
with tha City on any additional g�ant �equQsts for future infrastruCCure
imp�ovements.
5. Advance ofi Funds.
(a1 The parties expect that all costs of issua�ce other than costs incurred
by tho Company wilt b� paid from the proceeds of the 6onds when issued. The
narties further understand that if, for any reasvn, after Bond Counsel has distrii�uted
a first d�'aft of documents tor the transaction, the financing is not consurttmated o�
Is completed wiLhout tho rendition of Sond Counsel's lega) opinion, the City witt Be
obligated ta pay Bond Cou�sel a fee in the amount of $7,500, plus reimbu�sement
af out-of-pocket oxpenses. If, for any reason, th� Bonds ere not issued after the
City has e�tered into a contract for the sala vf the 8onds, #he City will bo obligated
t� pay Bond Counse! a fee in the amount of $15,000, plus reimbursement ot out-of-
pock�t expenses. tn addition, the City will b� obligated for certain additiottal
expenses (such as trustee's fees and pr�nting) if the financing is initiated but not
completed,
(b1 Accordingly, within th�ee days after the execution of this
Mcmo�2�ndum, the Company shal! deposit witl� the City 525,000 {the "Prellminaty
Funds"), to be held by the City and used to pay costs of issuancQ that may be
incurred by the City in connectio� with the transaction. If the City torminates this
Ag��oment as provided in Section 9(b1(iv) or if the Company terminates this
Agreemant as provided in Section 9(b)(i) or 9(b)(ii), the City shall pay to the
Company, within 3� days thereafter, aIi Preliminary Funds remaining afte� the City's
paymant of any costs of issua�ce for work performed through the date of
tocmination, (f the Company terminates this Agreement as pravided in Section
9(bltiii) or if the City terminates this Agreement as p�ovided in Section 9(b)(i1, tho
City shall pay to the Company. withi� 30 days after such termination, aH of the
Preliminary Funds, and the Company shall not be vbligated for any expenses
incurrod 6y tho City in cannection with the issuance of the sands. Wlthin 30 days
aftc�r ttyQ issuanco of the Bonds, afl of the Preliminary �unds will be �eturned to the
Company.
6
G, Miscellaneous Agreements by the Company.
(a) Attechecl as Exhihit C herato is the Company's business plan re(ating
to tl�o Project. Tha Comp�ny reprosents that the business plan does nQt contain an
untr�e statement of a material fact or omit to state a materia[ fact necessary in
ardcr to make tl�e statements made thercin, in the light of the circumstances under
wYiich they were made, not misleadi�g.
(b) The Company a��ees to pay the City monthiy, as additionai rent under
the Sublease and in addition to a11 Oth�r amounts payable under this Memorandum, �
S5Q0 iar e�ct7 aircraft sold, a substantial portion of which is manufactured,
r�+manufaCtured or produced at the Projeet Site, (f any sueh aircraft is sold within
titQ City, the Company wiil pay all other applica6le sales taxes in lieu of ttio
�ayment set out in this subpa�agraph,
7'. Other Material Inducements, The State of Missouri has ofiered certain
incentives to the Company with respect to the Project pursuant to the "State of
' Missouri`s Proposal of �inancial {ncentives" dated Octobef 23, 20D0. The parties
under�La�1d and agree that the fina�cial incentives and benefits stated in th� State's
proposa) are a material inducement to the Company to locate tho Project in the City
arrd that if the irtcentivQs and benefits sre not available to the Company in
�ubstantially the manner presented in the proposal, the Company's decision to
bcate the Proj�ct in the City may be sdversety affected. ln addition, both pa�tias
a�ro� that actual disbursaments of funds may be delayed pending approvat of atl
grants and/or (oan condit�ons by tF�e State of Missouri.
$, Indemnification of City. The Company shall indemnify, protect and save the
�Ety (including membecs af the City Cou�cil, employees, agents and re�resentatives)
harmtess again'st and fram a�V and al{ �damages, losses, liabilities, obligations,
penalties, claims, litigation, demands, defenses, judgments, su+ts, proceedings,
costs, disbursem�ents or expenses of any kind or of any nature whatsoever
(inciuding, with0ut limitation, reasonable attorneys' and experts' fees and
dlsbu�sements) which may at any timo be imposed upo�, incurred by or esserted or
nwa�ded against the City and arising from or out of the construction and equipping
of the Project or the operation thereof, including but not limited to �a) any hazardous
m�terials on, in, undQr or affecting al( or any portion of the Project Site ar any
surrvu�ding aroas, or (bl the enforcement of any documents portaining to the
Bonds, andlor tlie exposure at any perso� tQ any environmental condition at tho
Projec�t Site; provided, the Company shal( not indemnify tho City for (i) �ny (iabifity
a�ising prior to the CompanY's occupancy of any portion of the Project Site, or iiil
any iiability resulting from the g�oss negligence or willfuE misConduct by the City.
This indemnity shaN be supersedod by a similar indemnity in the Sublease.
7
9. Termination of this Memorandttm.
(a) Upon the issuance of the Bands, the provisions of this Memorandum
slia{I have no furttter effect. If there arQ any inconsistencies betwcen the terms
hereof and tt7e terms of any of the documents partaining to the issuance of the
8onds, ttio terms of such other documents shalf control.
(b> l'his Memorandum may be terminated:
(i) by eEther party, for any reason, upon the delivery of written
notice to the other prior to ihe formal announcement of the Company ta
focate t[tie manufacturing facility in the City;
(ii} by the Company, for any reason, upon the delivery of written
notice to the City at any time p�iar to the date that the City enters into a
co�tract fo� the sale of the Bonds;
(iii) by the Comparty, at any time priar to the date tlie City enters
into a contract for the safe of the Bonds, if (A! the Company fails to receive
the incentives described in the "State of Missouri's Proposaf of Fin�ncial
Incentives" datod October 23, 2000, and (B) tha Company's faiture to
�eceive such incentives is not attiributahle to any change in the size or scope
of the Rt'oposed p�ojact or any othe� informatian previousty submitted by the
Cempany to the Missouri Department of �conamic Development; or
(iv1 by tF�e City, upon written notice to the Company stating that
the Campany has failed to comply with any material tQrm or provision of this
Mamorandum (including but not limited to the Company's failure ta make the
payment roquired by Sect➢on 5 ho�eof) and ttio Company's failure to corr�plY
witl� such te�m o� provision within 10 days efter the City has given such
notico. .
10. Other Terms. The parties agree that the inte�t of this Memorandum is to set
forth in principle the primary terms �elating to the issuance of the Bonds and the
sublease of the Leased Facilities, and that the Subleaso and other documents wil(
oontain additional provisians relating to the �ights and obligations of each party.
Such provisions may include, but are not limited to, events of default, remadies
upon default and prepayment provisions.
(Remainder of this page intentionalfy Ieft blank.]
8
(N W(TNESS WHERGOF, the parties hereto l�ave caused this Memorandum to be
exocuted in their respective c4rpor�tca names and their tespectivo corporate Seals to
bo hereunto affixed a�d attested by their duly authorized officers, all as of the date
firsl abovo written, �
� . C{TY OF CAPE`GIRARDEAU, MISSOISRI
r�
:/ �—�
sy:
Michael G. Milfer. City Manager
[�EAL1
A'��i'EST:
�y: ,
' ayle � Conrad .
City Ctork
R6NAISSANCE AIRCRAF'C. LLG
, . V
8y: L��
Name• � o H, � EAI�2D�^�
Titl , �i2�'s�_,D�.Lt�'
ATTEST:
i. ��-
Curt A. H, JP ke, Jr.
Socr�;tary e surer
9
c�cz�r���r �
I't�OUlJC710N �GiU!('MENT LIS T
R�IJAI�SANCE AIRCRAf�T
UNIT
PRiGE QTY TOTAL
1 F'unch Press(150 ton� �S.�Da 2 30,�00 M
2 lathe 7,040 1 7,000
t 5,�00
3 MiilinU M�+�ine, (vertieal) 15,000 � 8,000
d Grindng Machln0 8,aD0 �
5 ShCar 12' 20,000 1 2d,00U
�8 Press B�ake 10' 15,000 1 15,000
7 Bendinp 8ench 8' 8,Oo0 1 g,Q�Q
8 Dcill Press 1,00� 2 2,000
year 1 145,000
30,000 1 30,OOa
9 Rollcr510' 120,000
1Q Hydrau(ic F'ress(150 ton) 120�Q�� � 150,000
later
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m�.�n.ora�ric��;in1 �ro�x� th� c�?�sion.o� , ,
. ,
�ns ect�on�se�vcies
, 1� , , .
Date: 6-16-2001
To: KENT BRATTON,CIIY PLANHER
Cc: TARRYL.D. 600KER, IINSPECTI�N SERVIC�S DIRECTOR
From: DIANNA SARNES,ADMINISTRATIVE SECRETARY
RE; CURR,FN'I"CODES
BU(LDING —BOCA Nationa) Building Code 1996
RESIDEN7(AL—CABO 4ne and Two Fami(y Dwelling Code 1995
FIRE--National Fire P�evention Code 1996
P�UMBING—intemationaf Plumbing Code 1995
MECHANICAl.— Inte�nationaf Mechanical Code 1996
�L.ECTRlCAL— NEC Natianal Electrical Code 1996
ATTACHMENT B-1
DESIGN PHASE SERVICES
CAPE GIRARDEAU REGIONAL AIRPORT
ARCHITECT - ENGINEER COST BREAKDOWN
NAME AND ADDRESS OF FIRM
Crawford, Murph & Till , Inc.
PROJECT NUMBER(S)AND DESCRIPTION DATE
CONSTRUCT HANGAR/MAUNFACTURING FACILITY 2-Oct-01
I. DIRECT COSTS
Work Classification No. Hrs. Rate/Hr. Total
1. Principals 0 55.36 0.00
2. Senior Project Engineer 112 $37.62 $4,213.44
3. Project Engineer 48 $29.26 $1,404.48
4. Senior Engineer 0 $24.18 $�.Q�
5. Engineer 4 $20.10 $80.40
s. P�anner 0 $19.90 $0.00
�. suNeyor 12 $22.17 $266.04
8. Sr.Engineering Technicians 2$ $21.23 $594.44
9. Technicians 0 $16.31 $0.00
10 Typists/Stenos 0 $12.78 $0.00
204 Total of Section I $6,558.80
II. PRE-BID DIRECT COSTS (manhours* rate/hr) $795.36
III. CONTRACTOR IN-HOUSE REPRODUCTION COSTS $0.00
IV. DIRECT EXPENSES-SEE ATTACHED SCHEDULE $4,140.00
V. INDIRECT COSTS (Fumish Details)
1. Overhead on Direct Labor-Percentage. . . . ... . . . . � 'rJ4.HO% $11,384.24
2. Profit-%of All above Direct and Indirect Costs. . .. .. � 'rJ.00% $3,312.46
TOTAL OF SECTION IV ��4,696.70
VI. TOTAL OF SECTIONS I, II, II1,AND IV $25,395.50
VII. REIMBURSABLE ITEMS (Give Details)
1.Geotechnical $4,800.00
2.Architectural $22,���.�0
3.
4.
5.
TOTAL OF SECTION VII $ZF,SOO.00
VIII. PROPOSAL(TOTAL OF SECTIONS VI AND VII) $52,195.50
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ATTACHMENT B-3
CONSTRUCT HANGAR/MAUNFACTURING FACILITY
ESTIMATE OF PROJECT EXPENSES
REPRODUCTION COSTS
NO.OF NO.OF COST
COPIES SHEETS PER SUBTOTA TOTAL
SHEET COST COST
Reports
Preliminary RFP 10 $60.00 $600.00
FINAL RFP 50 $60.00 $3,000.00
$0.00
$0.00
TOTAL $3,600.00 $3,600.00
TOTAL, REPRODUCTION COST $3,600.00
TRAVEL COSTS
Number Miles Total
of Trips per Trip
Number and type of trips
St.Louis-Cape Giradeau 5 200 1000
0
TOTAL 5 200 1000
NO.OF
UNITS UNIT UBTOTA TOTAL
UNIT PER TRIP COSTS COSTS COSTS
Travel and Subsistance
Milage 1000 miles -- $0.34 $340.00
Flat Fee Vehicle Use 0 days $0.00
Subsistence 5 days 2 $12.00 $120.00
Motels nights 0 $45.00 $0.00
TOTAL, TRAVEL COST $460.00
MATERIAL COSTS
SUBTOTA TOTAL
Cost COST COST
Entire Project
Misc Materials -- --
TOTAL, MATERIAL COSTS $0.00
MAILING COSTS
DELIVERY
NO OF COST PE UBTOTA TOTAL
SETS 50 Ib PKG COST COST
Overnight Letter Packs 8 $10.00 1 $80.00
TOTAL, MAILING COST $80.00
TOTAL $4,140.00