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HomeMy WebLinkAboutRes.967.09-07-1994.. 0 0 BILL NO. 94-201 RESOLUTION NO." "" '% A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT FOR PROFESSIONAL SERVICES WITH SVERDRUP CIVIL, INC. FOR DESIGN AND CONSTRUCTION OF A SANITARY SEWER IMPROVEMENT PROGRAM BE IT RESOLVED BY THE COUNCIL OF THE CITY OF CAPE GIRARDEAU, MISSOURI, AS FOLLOWS: ARTICLE 1. The City Manager, for and on behalf of the City of Cape Girardeau, Missouri, is hereby authorized to execute an Agreement for Professional Services with Sverdrup Civil, Inc. for design and construction of a sanitary sewer improvement program. A copy of said Agreement is attached to this Resolution and made a part hereof. PASSED AND ADOPTED THIS i,w DAY OF , 19` ATTEST: Gayle/ L. Conrad Deputy City Clerk CITY OF CAPE GIRARDEAU, MISSOURI AGREEMENT FOR PROFESSIONAL SERVICES DESIGN AND CONSTRUCTION OF SANITARY SEWER IMPROVEMENT PROGRAM This Agreement is made and entered into this%Ed day of , 199/by and between the City of Cape Girardeau, (Owner), and Sverdrup Civil, fnc. (Sverdrup). ARTICLE 1 SVERDRUP'S SERVICES Sverdrup shall provide or furnish to Owner professional services for design and for specified construction overview in connection therewith, of wastewater collection system improvements, hereinafter referred to as "Project". These services are identified and described in the Scope of Services (APPENDIX A) attached to and made a part of this Agreement. ARTICLE 2 OWNER'S RFSPONSIBII.ITIFS A. Owner's Representative Owner shall designate in writing a person to act as Owner's Representative with respect to the services to be rendered under this Agreement. Such person shall have complete authority to transmit instructions, receive information, interpret and define Owner's policies and make decisions with respect to Sverdrup's services for the Project. B. Information 1. Owner shall provide to Sverdrup in a timely manner information and services pertinent to the Project including: a. Provide copies of all special design and construction standards which the Owner will require to be included in the drawings and specifications. b. Provide all data and information available to the Owner relevant to the Project including but not limited to those items listed in Additional Owner Supplied Information (APPENDIX B). C. Apply for any grants loans or funding support required. d. Arrange for reviews and approvals of regulatory agencies, and pay any applicable fees of the regulatory agencies for such reviews, with such assistance from Sverdrup as may be described in Appendix A. EPCY-203A\140476 h. Owner agrees to comply with the "Hazard Communication Standard" of the Occupational Safety and Health Administration. i. Owner shall furnish to Sverdrup as required for performance of Sverdrup's services (except to the extent provided otherwise in the Scope of Work), data prepared by or services of others, including, without limitation, soil borings, probings and subsurface explorations, hydrographic surveys, laboratory tests and inspections of samples, materials and equipment; appropriate professional interpretation of all the foregoing; boundary, easement, right-of-way, topographic and utility surveys; property descriptions; zoning, deed and other land use restriction; and other special data, professional opinions or consultation; all of which Sverdrup may use and rely upon in performing its services. Owner shall provide such accounting, independent cost estimating and insurance counseling services as may be required for the Project, such legal services as Owner may require or Sverdrup may reasonably request with regard to legal issues pertaining to the Project including any that may be raised by Contractor(s), such auditing service as Owner may require to ascertain how or for what purpose any Contractor has used the moneys paid under the construction contract, and such inspection services as Owner may require (except to the extent provided otherwise in the Scope of Work) to ascertain that Contractor(s) are complying with any law, rule, regulation, ordinance, code or order applicable to their furnishing and performing the work. Owner shall include in all construction contracts a requirement that Sverdrup be named either as: 1) an indemnitee under Contractor's indemnity obligation, and 2) an additional insured under Contractor's General Liability Insurance Policy. 2. Owner shall provide information and services not specifically included under Article 1 which are necessary to complete the Project, or authorize Sverdrup to finish such under provisions of Article 5. C. Access and Approvals 1. Owner shall arrange for access to and make all provisions for Sverdrup to enter upon public and private property as required for Sverdrup to perform its services under this Agreement. 2. Owner shall furnish at its cost approvals and permits from all governmental authorities having jurisdiction over the Project and such approvals and consents from others as may be necessary for completion of the Project except as stated in Appendix A. D. Notice Owner shall give prompt written notice to Sverdrup whenever Owner observes or otherwise becomes aware of any development that affects the scope or timing of Sverdrup's services, or any defects or nonconformance in the work of Sverdrup or any Contractor. EPCY-MA\140478 2 ARTICLE 3 COMPENSATION AND PAYMENT A. Cga Owner shall compensate Sverdrup for the performance of the services, described in the Scope of Work under Article 1, on a cost plus a fixed fee basis. The total cost (exclusive of fixed fee) is estimated to be $87,635. The fixed fee shall be $10,090. The total amount to be paid for design and construction services under this Agreement shall not exceed $97,725, including cost and fixed fee, without approval of the Owner. Sverdrup shall notify the Owner when costs incurred and obligated amount to 95 % of the total estimated cost and shall not incur costs beyond the estimated cost without prior approval of the Owner. A cost summary is presented in APPENDIX C. B. Cost Computation Definition of terms to be used in computation of payments are as follows: 1. Salary costs are defined as the salaries paid for regular time and overtime (including any premium overtime) worked, plus provision for applicable annual Salary Related Expenses, including sick leave, vacation pay, holiday pay, and other ordinary and customary paid time off, bonuses, the employer's portion of social security, unemployment, and other payroll taxes, Employee's Retirement and Benefit Plan contributions, employer's portion of the group hospitalization and medical insurance and the cost of worker's compensation insurance. The provisional Salary Related Expense overhead rate for 1994 is 0.428. At the end of each calendar year, the actual rate for the year will be applied and adjustment in the compensation made accordingly. The maximum Salary Related Expense overhead rate that shall be applied is 0.43. 2. Salary costs as defined above are multiplied by a provisional General and Administrative overhead factor for 1994 of 0.925 (0.435 for Resident Inspection services Phase H - Resident). Included in the General and Administrative overhead are: a. The salaries of officers, except for technical or advisory services directly applicable to the project. b. The salaries of employees doing general administrative work; also nonproductive professional and technical salaries, including maintenance of staff to provide readiness to serve. C. Rent and costs of light, heat and water; equipment depreciation and maintenance cost; costs of office supplies and reproduction of data for our internal use; general communications expense, including local telephone calls and postage; taxes; insurance premiums and license fees; automotive expense and other transportation and travel expense not chargeable to specific contracts; and other miscellaneous costs. EPCY-203A\140478 At the end of each calendar year, the actual General and Administrative overhead rate for that year will be applied and adjustment of the compensation made accordingly. The maximum General and Administrative overhead rate that shall be applied is 0.95 (0.45 for Resident Inspection Services, Phase II Resident). 3. In addition to salary costs, Sverdrup will be reimbursed for Other Reimbursable costs as follows: a. Travel, subsistence, and incidental expenses of personnel while traveling in connection with the work. b. Transportation by passenger automobiles that Sverdrup supplies intermittently in connection with the work. All costs of owned, leased, or rented passenger vehicles assigned to the work. Reimbursement for the cost of special types of vehicles when such vehicles are required. C. Reproduction of drawings, photographs, maps, charts and reports which are prepared for the -Owner's periodic or interim review and also the cost of the reproductions which constitute the delivery of work. d. Wire and wireless communication of messages and data in connection with the work. e. Insurance required by the Owner in addition to the coverages or in excess of the limits normally carried. L Subcontracted services such as, but not limited to, borings, surveys, photogrammetry, testing and computing services, if required in the performance of the work, plus an amount equal to 10% thereof to cover the cost of handling. g. Technical support services provided from our own facilities, as required in the performance of the work. h. Special consultants, as approved by the Owner, if required in the performance of the work, plus an amount equal to 10% thereof to cover the cost of handling. L Technical and advisory services of officers directly applicable to the project at the hourly rate of $125. 4. A fixed fee will constitute profit for the work described in Article 1. C. Terms of Payment Progress payments for services rendered shall be made monthly upon submission of an invoice for work performed during the previous month. For interim billings, the portion of the fixed fee payable shall be equal to the total fixed fee multiplied by the ratio of salary costs plus general and administrative overhead plus other reimbursable costs to date EPCY-2MA\140e79 4 of billing divided by the estimated total cost listed under Article 3A above less the fixed fee billed to date. Invoices submitted to the Owner by the 20th of each month will be included in the Owner's normal payment cycle for payment by the 10th of the following month. If there are disputed items and/or amounts on any invoice, the balance of such invoice, after deducting any disputed items, shall be paid in full, and the disputed items and amounts shall be presented to Sverdrup for resolution as soon as such disputed items have been determined by Owner. Payments due but unpaid more than thirty (30) days after presentation of the invoice, excluding any amounts and items disputed by Owner, shall bear interest at one percent (1 %) interest per month (or any lesser legal limit applicable) until paid. ARTICLE 4 TIME FOR PERFORMANCE A. Commencement Sverdrup shall commence the performance of the services for the Project upon the date of this Agreement and complete the work in accordance with such schedule as may be mutually agreed to by the parties. A potential Schedule pending timely compilation of information, timely review by the Owner and Missouri Department of Natural Resources, and no changes in scope is listed in APPENDIX D. B. Delay If Sverdrup's services for the Project are delayed for reasons beyond its control, the compensation provided for elsewhere in this Agreement and the time for performance shall be subject to equitable adjustment. ARTICLE 5 CHANGES IN THE WORK A. Chanizes Owner reserves the right, without impairing this Agreement, to order changes or alterations in the work to be performed hereunder by Sverdrup. If changes or alterations ordered affect the cost or progress of the work, adjustment shall be made in the time for performance of the work and compensation owing to Sverdrup, as the case may be. B. Concealed Conditions Should concealed or unknown conditions be encountered in the performance of the work which present the risk of discharge, dispersal, release or escape of pollutants, asbestos, any hazardous substance or any hazardous waste, Sverdrup shall promptly suspend its performance of the Work for the protection of the parties and their employees and notify Owner of the conditions encountered. Owner and Sverdrup shall promptly investigate the conditions and, if warranted, equitable and necessary adjustments shall be made in the EPCY-zmnu40478 5 terms and conditions of this Agreement. It is agreed, however, that Article 5 above not withstanding, Sverdrup shall have no duty to determine the existence of pollutants, asbestos or any other hazardous substance or hazardous waste at the site of the work or to provide response action or remedial services. ARTICLE 6 STANDARD OF CARE Sverdrup represents that its services shall be performed with the skill and care which would be exercised by comparable qualified.design professionals performing similar services at the time and place such services are performed. If the failure to meet these standards results in deficiencies in the design, Sverdrup shall, furnish at its own cost and expense, the redesign necessary to correct such deficiencies. ARTICLE 7 INDEMNITY A. Sverdrup's Du Sverdrup shall indemnify Owner against all claims and suits by third parties for loss of or damage to property, or personal injury, including death, to persons, and from all judgments recovered therefor, and from all expenses for defending such claim or suit, including court costs and attorney's fees, arising out of the negligent acts, errors, or omissions of Sverdrup in connection with Sverdrup's performance of this Agreement. In no event shall Sverdrup have any duty to indemnify Owner hereunder against claims arising as a result of Owner's sole or contributing negligence. In no event shall Sverdrup be liable under this paragraph or otherwise for indirect or consequential damages. B. Owner's Din Upon and after final completion of the Project, Owner shall indemnify and hold Sverdrup harmless from all claims and suits for damages arising from personal injuries, including death to persons, or to property, and from all judgments recovered therefor, and from all expenses for defending such claim or suit, including court costs and attorney's fees, which result from Owner's negligent use, operation or maintenance of the facilities, equipment or materials designed or provided by Sverdrup under this Agreement. ARTICLE 8 INSURANCE Without limiting its liability hereunder, Sverdrup shall maintain during the life of this Agreement the following insurance and furnish Owner, in duplicate, certificates of insurance as evidence thereof. Such certificates shall provide that cancellation of said insurance shall not be effected without thirty (30) days prior written notice to Owner. The certificates shall plainly designate the name of the project for which the certificate is provided. MICY-2mwu4047e 6 1. Workers' Compensation Insurance, providing coverage in compliance with the laws of the state in which any part of the work is to be performed, and Employer's Liability Coverage in the minimum amount of $100,000 for each occurrence. 2. Commercial General Liability Insurance written on an occurrence basis with the following limits of liability: General Aggregate $ 4,000,000 Products/Completed Operations Aggregate $ 2,000,000 Personal and Advertising Injury $ 2,000,000 Each Occurrence $ 2,000,000 Fire Damage $ 25,000 Medical Expense $ 1,000 3. Automobile Liability Insurance. Bodily injury and property damage combined single limit - $1 million each occurrence, $1 million aggregate. 4. Architect's and Engineer's Professional Liability Insurance. Bodily injury and property damage combined single limit - $1 million each claim, $5 million aggregate. The Commercial General Liability and Architect's and Engineer's Professional Liability Insurance shall include Contractual Liability Coverage for the liability assumed by Sverdrup in Article 7 herein. The Owner shall be named as an additional insured in the Certificate for Commercial General Liability. ARTICLE 9 TERMINATION A. Termination By Owner 1. In the event Sverdrup fails to comply with any provisions of this Agreement, or if the progress or quality of the work is unsatisfactory, Owner may serve written notice thereof upon Sverdrup, and if Sverdrup neglects within a period of twenty (20) days thereafter to commence its efforts to correct such failure, Owner may terminate the Agreement upon written notice to Sverdrup. Upon such termination, Sverdrup shall cease its performance of this Agreement and shall deliver to Owner all completed or partially completed satisfactory work and Owner shall pay to Sverdrup costs incurred to effective date of termination. 2. Owner also reserves the right to terminate this Agreement in the event it shall abandon or indefinitely postpone the project. Such termination shall be accomplished by written notice to that effect delivered to Sverdrup. Upon receipt of such notice, Sverdrup shall immediately cease work and deliver to Owner all completed or partially completed work. Payment to Sverdrup shall be made for work performed prior to receipt by Sverdrup of such termination notice, together with Sverdrup's cost for closing down its work, and Sverdrup shall have no claim for loss of anticipated profits or any additional compensation. e3cv-2MA\140478 7 B. Termination By Sverdrup In the event Owner fails to comply with any provisions of this Agreement, or if it fails to timely pay compensation due to Sverdrup, Sverdrup may serve written notice thereof upon Owner, and if Owner fails within a period of twenty (20) days thereafter to correct such failure, Sverdrup may terminate this Agreement upon written notice to Owner. Upon such termination, Sverdrup shall cease its performance of this Agreement and when paid the amount due for such work, shall deliver to Owner all completed or partially completed work for the project. ARTICLE 10 GENERAL CONSIDERATIONS A. Use of Documents All documents including Drawings, Specifications, and CADD discs prepared or furnished by Sverdrup pursuant to this Agreement shall become the property of the Owner. Such materials are not intended or represented to be suitable for reuse by Owner or others on extensions of the Project or on any other project. Any reuse without written verification or adaptation by Sverdrup for the specific purpose intended will be at Owner's sole risk and without liability or legal exposure to Sverdrup, and Owner shall indemnify and hold harmless Sverdrup from all claims, damages, losses and expenses including attorneys' fees arising out of or resulting therefrom. Any such verification or adaptation will entitle Sverdrup to further compensation at rates to be agreed upon by Owner and Sverdrup. B. Qpinions of Cost Since Sverdrup has no control over the cost of labor, materials, equipment, or services furnished by others, or over the Contractor(s)' methods of determining prices, or over competitive bidding or market conditions, Sverdrup's opinions of probable Total Project Costs and Construction Cost provided for herein are to be made on the basis of Sverdrup's experience and represent Sverdrup's best judgment as an experienced and qualified professional, familiar with the construction industry; but Sverdrup cannot and does not guarantee that proposals, bids or actual Total Project or Construction Costs will not vary from opinions of probable cost prepared by Sverdrup. If, prior to the construction phase of the Project, Owner wishes greater assurance as to Total Project or Construction Costs, Owner shall employ an independent cost estimator as provided in ARTICLE 2. C. Controlling Law This Agreement is to be governed by the law of the State of Missouri. D. Successors and Assigns 1. Owner and Sverdrup are each hereby bound and the partners, successors, executors, administrators and legal representatives of Owner and Sverdrup are hereby bound to the other party to this Agreement and to the partners, successors, executors, ercv-WW1,0478 administrators and legal representatives (and said assigns) of such other party, in respect of all covenants, agreements and obligations of this Agreement. 2. Neither Owner nor Sverdrup shall assign, sublet or transfer any rights under or interest in this Agreement without the written consent of the other, except to the extent that any assignment, subletting or transfer is mandated by law or the effect of this limitation may be restricted by law. Unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under this Agreement. Nothing contained in this paragraph shall prevent Sverdrup from employing such independent professional associates and consultants as Sverdrup may deem appropriate to assist in the performance of services hereunder. 3. Nothing under this Agreement shall be construed to give any rights or benefits in this Agreement to anyone other than Owner and Sverdrup, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of Owner and Sverdrup and not for the benefit of any other party. ARTICLE 11 CONTRACT DOCUMENTS This Agreement consists of: 1. This Document - Agreement for Professional Services 2. APPENDIX A - Scope of Services 3. APPENDIX Al - Phase 1 Scope of Work 4. APPENDIX B - Additional Owner Supplied Information and Activities 5. APPENDIX C - Cost Estimate Summary 6. APPENDIX D - Schedule These documents constitute the entire agreement between the parties. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above written. CITY OF CAPE GIRARDEAU r— BY: ATTEST: Qj2de . Ronald FischeY City Cferk City Manager SVERDRUP CIVIL, INCORPORATED BY: Robert E. Crawley, P.E. Vice President Attachments: APPENDIX A - Scope of Services APPENDIX Al - Phase 1 Scope of Work APPENDIX B - Additional Owner Supplied Information and Activities APPENDIX C - Cost Estimate Summary APPENDIX D - Schedule Eecv-z3Au40478 10 APPENDIX A CITY OF CAPE GIRARDEAU, MISSOURI SANITARY SEWER IMPROVEMENT PROGRAM SCOPE OF SERVICES The Owner plans to make improvements to the sewer system including new sewers to relieve currently overloaded portions of the system, segregation of combined sewers in areas of the City currently served by combined sewers and a new sewer to a currently unsewered area. Engineering services are anticipated to be contracted in four phases as listed below: Phase 1 The Phase I scope will include services for preparing the Phase I Facility Plan. The Facility Plan will evaluate alternatives for: • Expanding the capacity of the 36 -inch Outfall Sewer • Relief for the 21 -inch West Side Interceptor • Elimination of the College/Henderson and Walnut/Henderson Combined Sewer Overflow In addition, the already approved Facility Plan for replacing the 21 -inch College and Henderson trunk sewer will be finalized with the Missouri Department of Natural Resources. A more detailed scope for the Phase 1 work is listed in Appendix Al. Phase 2 The Phase 2 scope includes design services for the improvements identified in Phase 1 above and services for preparing the Phase lI Facility Plan. Phase 2 services will be negotiated about one month after notice -to -proceed with Phase 1 of the Project. The Phase II Facility Plan will evaluate alternatives for: • Providing sewer service in the South Ramsey Area • Elimination of the Sloan Creek Combined Sewer Overflow • Elimination of the Main Combined Sewer Overflow • Elimination of the Fort D Combined Sewer Overflow • Improvements or replacement for: - Lift Station No. 1 - Sloan Creek - Lift Station No. 2 - Shoe Factory - Lift Station No. 3 - Main and Merriweather - Lift Station No. 4 - Sawmill Phase 3 The Phase 3 scope includes those services to be performed during the construction and follow-up of the improvements designed under Phase 2 and design services for the projects identified in the Phase 11 Facility Plan. These services will be negotiated about seven months after notice -to - proceed with Phase 1 of the Project. Phase 4 Services to be performed during construction and follow-up of the projects designed under Phase 3 will be negotiated about 17 months after notice -to -proceed with Phase 1 of the Project. OCC-MA\140478 A-1 APPENDIX Al CITY OF CAPE GIRARDEAU, MISSOURI SANITARY SEWER IMPROVEMENT PROGRAM PHASE 1 DETAILED SCOPE OF WORK 1. Initiate the project by: • Meeting with the City to discuss expectations and receive background information. • Review existing sewer and related drawings for the Project area. • Review complaint file, discuss with City personnel and receive any other information the City may have relative to sewers in the Project area. • Develop an understanding of the current City GIS system for possible correlation with the Project work. • Review existing drawings, discuss with City personnel and obtain other information available to the City relative to the potential for other projects or improvements that might interfere with sewer construction in the Project area. 2. Prepare the Phase 1 Facility Plan The Facility Plan format is anticipated to be similar to the September 1992 Facility Plan with the following major components: • Summary, conclusion, recommendations • Introduction • Current situation • Evaluation of alternatives • Comparison of alternatives • Presentation of the selected plan • Environmental assessment of the selected plan • Project implementation 3. The "current situation" discussion will incorporate population information from the September 1992 Facility Plan and 1991 Master Plan, if necessary interpolated to get current and 20 -year population projections. No new population studies are anticipated. 4. For alternatives for expanding the capacity of the 36 -inch Outfall Sewer, use the material in the June 1992 draft Facility Plan updated for current costs: • No action • Sewer rehabilitation • Relief sewer • Replacement with larger sewer • Existing force main to treatment plant EPCY-2o3wu40478 Al -1 5. For alternatives for expanding the West Side Interceptor, consider: • No action • A third parallel sewer • Replace the West Side Interceptor with a larger West Side Relief Sewer 6. For alternatives for resolving combined sewer overflow in the College/Henderson and Walnut/Henderson areas, use material included in the 1991 Master Plan updated for current costs and add no action: • No action • Partial treatment using primary clarification or swirl concentrators • Retention using large diameter sewers or retention/treatment basins • Construction of a new sanitary sewer to segregate sanitary sewage from storm flow. Additional detail will be developed for this alternative. 7. The Facility Plan for the College and Henderson trunk sewer has already been approved in the September 1992 Facility Plan. It is anticipated this can just be referenced in the Phase I Facility Plan. 8. After review by the City, present the Draft Phase I Facility Plan to the Missouri Department of Natural Resources (DNR) for review. Modify the Facility Plan, as necessary, in response to DNR comments. Major additional information and rewrites are not anticipated. The revised Final Phase I Facility Plan will then be presented to DNR. 9. Issue clearance letters to State and Federal agencies as required by DNR. Clearance by all agencies, including the State Office of Historic Preservation, is anticipated without a Cultural Resource Survey or other extra study. 10. Present the results of the Phase I Facility Plan Study to the public during a meeting conducted by the City. The City may wish to conduct a user charge rate meeting at the same time. 11. Begin regular contacts to coordinate the Project with the Missouri Department of Natural Resources. Coordination will extend for the entire Project. 12. Begin preliminary engineering of Phase I Facility Plan projects from field visits, existing 2 -foot contour mapping, and other existing information to speed the final design process to be conducted under Phase 2. 13. Meet with the City at least once per month (2 meetings anticipated) during the Phase 1 portion of the project to review current activities, exchange information and plan for future phases. 14. Provide program management and review for Phase 1 and planning for future phases of the project. srcv-M3A\140478 A 1-2 APPENDIX B CITY OF CAPE GIRARDEAU, MISSOURI SANITARY SEWER IMPROVEMENT PROGRAM ADDITIONAL OWNER SUPPLIED INFORMATION AND ACTIVITIES 1. On-site assistance with entry into city sanitary sewers for physical observation. 2. Information or discussion relative to existing condition of existing sewers related to this project. 3. Existing city information required by MODNR relative to environmental assessment for project sewers and pump stations. 4. City MBE and WBE requirements. 5. Information and discussion relative to project financing and user charge basis and documentation as required for the Facility Plan. 6. Request permits with technical assistance from Sverdrup. 7. Handling of any project funding activities and documents. 8. Information relative to floodplains and floodways. 9. Available City information regarding rock presence in sewer program area. 10. Information on current and anticipated GIS mapping in sewer program area. EPCY-2MA\140479 B-1 APPENDIX C CITY OF CAPE GIRARDEAU, MISSOURI SANITARY SEWER 1WROVEMENTS Phase 1 Cost Estimate Labor Cost Estimate Estimated Manhours Average Rate, $/Hr Salary -Related Expense Factor Salary Cost G&A Overhead @ 92.5% Total Labor Cost Estimate Other Reimbursable Cost Summary Auto Mileage 435 Lodging 330 Travel Meals 400 Duplicating 400 Telephone 150 Miscellaneous 500 CADD Design 650 CADD Plotting 150 Microcomputer 500 Other Cost Total Fixed Fee Phase 1 Total Estimate HPcr-203n1140479V.PP-c.479 C-1 1,249 24.50 14.28 43,700 40.420 $ 84,120 $ 3,515 $ 97,725 APPENDIX C CITY OF CAPE GIRARDEAU, MISSOURI SANITARY SEWER IMPROVEMENT PROGRAM Phase 1 (Phase I Facility Plan & Project Initiation) Manhour Summary Task Program [Mana er Project Manager Engineer Design/ Technical Clerical Total PROJECT INITIATION ACTIVITIES Project Initiation Meeting 12 12 8 2 34 Review Existing Drawings and Other Background (Entire Project) 8 30 38 Develop GIS System Understanding 4 16 20 Obtain Existing Rock Information 16 16 PREPARE PHASE I FACILITY PLAN Current Situation 4 8 24 4 40 Additional Development of Alternatives 4 16 4 24 Comparison of Alternatives 4 8 24 8 44 Development of Selected Plans 8 80 200 12 300 Environmental Assessment 4 24 8 36 Implementation 8 32 4 44 Finalize Draft Plan 8 40 100 88 16 252 Incorporate Comments and Finalize 8 24 16 8 12 68 ISSUE CLEARANCE LETTERS 16 3 19 PHASE I FACILITY PLAN PUBLIC MEETING 8 20 12 4 44 COORDINATION WITH DNR 60 8 6 74 MONTHLY REVIEW WITH CITY 24 24 4 52 PROGRAM MANAGEMENT AND PLANNING 100 20 24 144 :.. 249. M'CY-=A%14"7VA"-c.479 C-2 APPENDIX D CITY OF CAPE GIRARDEAU, MISSOURI SANITARY SEWER IMPROVEMENT PROGRAM Phase 1 Schedule City Council Approval Notice to Proceed Kick-off Meeting with City Draft Phase I Facility Plan to City Draft Facility Plan to DNR Public Meeting Final Facility Plan Issued EPCY-M3A\1404781A"-D.478 D-1 August 1, 1994 August 5, 1994 Week of August 8, 1994 September 26, 1994 Week of October 3, 1994 November 1994 December 12, 1994 .... ....... . .. . . .... ... ............ iffiN ffil 004 E,,,,j.;r. -fij.- CERTIFICATE NUMBER I niE is 0 `,;44 LUS-0003bf/11-11 H9 W, ".,H MR0tV E E-41". . . ....... . . . ....... . ....... . PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS Marsh Risk & Insurance Services NO RIGHTS UPON THE CERTIFICATE HOLDER OTHER THAN THOSE PROVIDED IN THE License#: 0437153 POLICY. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE 777 S. Figueroa Street AFFORDED BY THE POLICIES DESCRIBED HEREIN. Los Angeles, CA 90017-5822 Attn: Reginald Sutton (213) 346-5257 Fax (213) 346-5686 COMPANIES AFFORDING COVERAGE COMPANY 38408 -Renew -CAS -05/06 STLOU MOJCI SHORNU12-04 A N/A INSURED COMPANY JACOBS CIVIL, INC. B ACE American Insurance Company 501 N. BROADWAY COMPANY ST LOUIS, MO 63102 C N/A COMPANY D _R .......... .......... ;:4 . . .. ......... . . . .......... .. .. ......... . .... ........ .... THIS IS TO CERTIFYTHAT POLICIES OF INSURANCE DESCRIBED HEREIN HAVE BEEN ISSUEDTO THE INSURED NAMED HEREIN FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THE CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, CONDITIONS AND EXCLUSIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. CO TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS LTR DATE (MM/DD/YY) DATE (MM/DD/YY) GENERAL LIABILITY GENERAL AGGREGRATE $ 4,000,000 PRODUCTS-COMP/OP AGG $ 2,000,000 B X COMMERCIAL GENERAL LIABILITY HDO G21709529 07/01/05 07/01/06 PERSONAL & ADV INJURY $ 2,000,000 CLAIMS MADE nX OCCUR EACH OCCURRENCE $ 2,000,000 OWNER'S & CONTRACTOR'S PROT FIRE DAMAGE (Any one fire) $ 25,000 X CONTRACTUAL LIABILITY MED EXP (Any one person) $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1,000,000 B X ANY AUTO ISA H08018169 07/01/05 07/01/06 BODILY INJURY $ ALL OWNED AUTOS (Per person) SCHEDULED AUTOS BODILY INJURY $ HIRED AUTOS NON -OWNED AUTOS (per accident) DAMAGE $ HPROPERTY GARAGE LIABILITY AUTO ONLY- EA ACCIDENT $ ANY AUTO OTHER THAN AUTO ONLY: EACH ACCIDENT $ 1 AGGREGATE $ — EXCESS LIABILITY EACH OCCURRENCE $ AGGREGATE $ UMBRELLA FORM $ OTHER THAN UMBRELLA FORM WORKERS COMPENSATION AND TATU OTH- X I TW.GRSY ER Mll!!; LIMJ�s IN B EMPLOYERS' LIABILITY WLR 043992764 07/01/05 07/01/06 EL EACH ACCIDENT $ 100,000 EL DISEASE -POLICY LIMIT $ 100,000 THE PROPRIETOR/ X INCL PARTNERS/EXECUTIVE OFFICERS ARE: EXCL EL DISEASE -EACH EMPLOYEE $ 100,000 OTHER OTHER $1,000,000 B PROFESSIONAL EON 621655065 002 07/01/05 07/01/06 PER CLAIM J LIABI ITY LIABILITY IL AGGREGATE 5,000,000 'CLAIMS MADE DEFENSE INCLUDED DESCRIPTION OF OPERATIONSILOCATIONSNEHICLES/SPECIAL ITEMS PROJECT NO: C5332800. DESIGN AND CONSTRUCTION OF SANITARY SEWER IMPROVEMENT PROGRAM. CITY OF CAPE GIRARDEAU, MISSOURI IS ADDED AS AN ADDITONAL INSURED FOR GENERAL LIABILITY & AUTO LIABILITY AS RESPECTS THE NEGLIGENCE OF THE INSURED IN THE PERFORMANCE OF INSURED'S SERVICES TO CERT HOLDER UNDER CONTRACT FOR CAPTIONED WORK. ............. ........ .,. . ........ ..... SHOULD ANY OF THE POLICIES DESCRIBED HEREIN BE CANCELLED BEFORE THE EXPIRATION CITY OF CAPE GIRARDEAU, MISSOURI DATE THEREOF, THE INSURER AFFORDING COVERAGE WILL ENDEAVOR TO MAIL 30 DAYS ATTN: MR. MARK LESTER - CITY ENGINEER WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED HEREIN, BUT FAILURE TO MAIL SUCH 401 INDEPENDENCE STREET NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER CAPE GIRARDEAU, MO 63703 AFFORDING COVERAGE, ITS AGENTS OR REPRESENTATIVES, OR THE ISSUER OF THIS CERTIFICATE. MARSH USA INC BY: Charles M. Beckmann .. ......... . ..... .... ...... ... . .......... . .. ... MR M MARSH CERTIFICATE OF INSURANCE CERTIFICATE NUMBER LOS -000357711-02 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS Marsh Risk & Insurance Services NO RIGHTS UPON THE CERTIFICATE HOLDER OTHER THAN THOSE PROVIDED IN THE License#: 0437153 POLICY. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE 777 S. Figueroa Street AFFORDED BY THE POLICIES DESCRIBED HEREIN. Los Angeles, CA 90017-5822 Attn: Reginald Sutton. (213) 346-5257 Fax (213) 346-5886 COMPANIES AFFORDING COVERAGE COMPANY 8408 -Renew-CAS-03/04 ST MO JCI SHOR 12,04 A N/A INSURED COMPANY JACOBS CIVIL, INC. B ACE American Insurance Company 501 N. BROADWAY COMPANY ST LOUIS, MO 63102 C N/A COMPANY D Westchester Fire Insurance Company COVERAGES' THIS IS TO CERTIFY THAT POLICIES OF INSURANCE DESCRIBED HEREIN �( . _.. 41-11"M ,. HAVE BEEN ISSUED TO THE INSURED NAMED HEREIN FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THE CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, CONDITIONS AND EXCLUSIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. CO LTR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE (MM/DDNY) POLICY EXPIRATION DATE (MM/DDNY) LIMITS GENERAL LIABILITY GENERAL AGGREGATE $ 4,000,000 B X COMMERCIAL GENERAL LIABILITY CLAIMS MADE II OCCUR HDOG20590038 07/01/03 07/01/04 PRODUCTS - COMP/OP AGG $ 2,000,000 PERSONAL & ADV INJURY $ 2,000,000 EACH OCCURRENCE $ 2,000,000 OWNER'S & CONTRACTOR'S PROT X CONTRACTUAl I 1ARI1 ITY FIRE DAMAGE (Any one fire) $ 25,000 MED EXP (Any oneperson) $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1,000,000 B X ANY AUTO ISA H07850839 07/01/03 07/01/04 BODILY INJURY $ (Per person) ALL OWNED AUTOS SCHEDULED AUTOS BODILY INJURY $ (Per accident) HIRED AUTOS NON -OWNED AUTOS PROPERTY DAMAGE $ GARAGE LIABILITY AUTO ONLY -EA ACCIDENT $ OTHER THAN AUTO ONLY: ANY AUTO EACH ACCIDENT $ AGGREGATE $ EXCESS LIABILITY EACH OCCURRENCE $ AGGREGATE $ UMBRELLA FORM $ OTHER THAN UMBRELLA FORM B WORKERS COMPENSATION AND EMPLOYERS' LIABILITY SCF 043524549 (WI) 07/01/03 07/01/04 X ORYLIAMITS ER EL EACH ACCIDENT $ 100,000 B WLR C43524628 (AOS) 07/01/03 07/01/04 THE PROPRIETOR/ X INCL PARTNERS/EXECUTIVE OFFICERS ARE: F1 EXCL 'EXCEPT MONOPOLISTIC (TX, LA 'OH) PERMISSABLY ' EL DISEASE -POLICY LIMIT $ 100,000 EL DISEASE -EACH EMPLOYEE $ 100,000 OTHER $1,000,000 D PROFESSIONAL EON G21655065 001 07/01/03 07/01/04 PER CLAIM LIABILITY AGGREGATE 5,000,000 "CLAIMS MADE" IDEFENSEINCLUDED DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES/SPECIAL ITEMS PROJECT NO: C5332800. DESIGN AND CONSTRUCTION OF SANITARY SEWER IMPROVEMENT PROGRAM. CITY OF CAPE GIRARDEAU, MISSOURI IS ADDED AS AN ADDITONAL INSURED FOR GENERAL LIABILITY & AUTO LIABILITY AS RESPECTS THE NEGLIGENCE OF THE INSURED IN THE PERFORMANCE OF INSURED'S SERVICES TO CERT HOLDER UNDER CONTRACT FOR CAPTIONED WORK. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE POLICIES DESCRIBED HEREIN BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE INSURER AFFORDING COVERAGE WILL ENDEAVOR TO MAIL 'if) DAYS WRITTEN NOTICE TO THE CITY OF CAPE GIRARDEAU, MISSOURI ATTN: MR. MARK LESTER - CITY ENGINEER CERTIFICATE HOLDER NAMED HEREIN, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR 401 INDEPENDENCE STREET LIABILITY OF ANY KIND UPON THE INSURER AFFORDING COVERAGE, ITS AGENTS OR REPRESENTATIVES, OR THE CAPE GIRARDEAU, MO 63703 ISSUER OF THIS CERTIFICATE. MARSH USA INC. BY: John F Wesley C;zw—IL �� MM1(3/02) VALID AS OF: 07/01/03 ADDITIONAL INFORMATION PRODUCER Marsh Risk & Insurance Services COMPANY License#: 0437153 777 S. Figueroa Street E Los Angeles, CA 90017-5822 Attn: Reginald Sutton (213) 346-5257 Fax (213) 346-5886 COMPANY F 38408 -Renew-CAS-03/04 ST MO JCI SHOR 1204 INSURED JACOBS CIVIL, INC. COMPANY 501 N. BROADWAY G ST LOUIS, MO 63102 COMPANY H DATE (MMIDD/YY) LOS -000357711-02 07 /011 01/ 0 3 COMPANIES AFFORDING COVERAGE CONTINUED FROM DESCRIPTION SECTION: *THE TERMS, CONDITIONS, AND LIMITS PROVIDED UNDER THIS CERTIFICATE OF INSURANCE WILL NOT EXCEED OR BROADEN IN ANY WAY THE TERMS, CONDITIONS, AND LIMITS AGREED TO UNDER THE APPLICABLE CONTRACT. - CERTIFICATE HOLDER CITY OF CAPE GIRARDEAU, MISSOURI ATTN: MR. MARK LESTER - CITY ENGINEER 401 INDEPENDENCE STREET CAPE GIRARDEAU, MO 63703 0 MARSH USA INC. BY John F Wesley Q AMENDMENT NO. 2 to AGREEMENT BETWEEN THE CITY OF CAPE GIRARDEAU, MISSOURI and SVERDRUP CIVIL, INC. Dated September 7, 1994 Note: All other terms of the original contract remain unchanged with the exception of the following: Article 3 - Compensation and Payment On page 3 under A. Cost - Replace the second paragraph with: The total cost (exclusive of fixed fee) is estimated to be $1,397,955.00 . The fixed fee shall be $108,770.00. The total amount to be paid for design and construction services under this Agreement shall not exceed $1,506,725.00 including cost and fixed fee, without approval of the Owner. Sverdrup shall notify the Owner when costs incurred and obligated amount to 95 % of the total estimated cost and shall not incur costs beyond the estimated cost without prior approval of the Owner. A cost summary is presented in APPENDIX C. Article 11 - Contract Documents On page 9 amend Article 11 to read: This Agreement consists of: 1. This Document - Agreement for Professional Services 2. APPENDIX A - Scope of Services 3. APPENDIX Al - Phase 1 Scope of Work 4. APPENDIX A2 - Phase 2 Scope of Work 5. APPENDIX A3 - Phase I Easements and Miscellaneous Scope of Work 6. APPENDIX B - Additional Owner Supplied Information and Activities 7. APPENDIX B2 - Additional Owner Supplied Information and Activities 8. AMENDMENT 1 to APPENDIX C 9. AMENDMENT 2 to APPENDIX C 10. AMENDMENT 1 APPENDIX D 11. AMENDMENT 2 APPENDIX D Proposed by Sverdrup Civil, Inc.: Date: /=�� c`', '' l _ c.Ile 41�" Robert E. Crawley, P.E. Vice President Accepted by City of Cape Girardeau: BY: ATTEST: Ori( J. Ronald fFischer City Clerk City Manager Attachments: Appendix A3 Appendix B2 Amendment 2 to Appendix C Amendment 2 to Appendix D APPENDIX A3 CITY OF CAPE GIRARDEAU SANITARY SEWER IMPROVEMENT PROGRAM PHASE I PROJECTS EASEMENT ACQUISITION AND MISCELLANEOUS ADDITIONS SCOPE OF WORK February 1995 PHASE I PROJECTS EASEMENT ACQUISITION Sverdrup through its subcontractors will assist and support the Owner in its acquisition of easements for properties encroached by the Phase I sewer projects. Surveying subcontractors Smith and Company and Koehler Land Surveying will develop easement descriptions and drawings for each easement identified as necessary during Phase I projects design. Site Finders, Inc. will seek to negotiate the easements subject to the Owner's approval and the Owner will issue payment for the easements and handle any condemnations. Specific tasks related to the easement acquisition process are listed below: Surveying Company Activities 1. Administer Owner's request for a Commitment to Issue Title Insurance from title company approved by the Owner and provide one copy to Owner when it is obtained. 2. Provide one copy of existing recorded easements for the property requiring easement. 3. Provide a drawing of the property requiring easement (typically 8 1/2 inch x 11 inch) but may be 11 inch x 17 inch if necessary). The drawing will show: • Property boundary corresponding to the legal description • Property owner • County parcel identification number • Existing easements • Proposed easements (permanent or temporary or both) • Square footage of proposed easements • Square feet of entire parcel where permanent easement required • Easement drawing (plat) will be sealed by a Registered Land Surveyor 4. The legal description of the proposed easements will be placed on a deed form provided by the Owner. Appendix A3, February 1995 Page 2 Site Finders Activities 5. Perform actual appraisal of easements which have been preliminarily estimated by Site Finders and the Owner to be valued at less than $2500. The appraisal process will include: • Determining appraised value based on industry standards • Contacting property owner to invite to participate in the appraisal • Recording appraisal on standard form • Submitting appraisal to the Owner (City) for approval and sign off If the actual appraised value exceeds $2500, an outside appraisal shall be performed pursuant to Paragraph 6. 6. For easements that are preliminarily estimated by Site Finders and Owner, to be appraised for a value greater than $2500, select local appraisal companies to do the appraisals (appraisers don't need to be MAI certified) by competitive bid. The outside appraisals will be submitted to the Owner (City) for approval and sign off. 7. Present easement deed form to the property owner for signature. The presentation and negotiation process includes: - • Personal presentation of offer letters (where ever feasible) using "Letter of Agency" prepared and signed by Owner (City). • 3 attempts to obtain each easement • Negotiation of administrative settlements consistent with the Owner Guidelines as presented at the 2/1/95 meeting with Owner • Recording of negotiation attempts on standard form • Obtain Owner (City) authorization for Administrative Settlements that are outside Owner (City) guidelines • Preparation of Owner standard form if negotiated agreement more than 10 percent greater than appraisal • Notarizing signatures of property owner on deed form • Hand delivery of signed deeds and agreements to sell to Owner (City) once each week • Pick up payment checks from Owner (City) and mail by certified mail to property owner with return receipt to be signed and returned by property owner • Recording of returned receipt and forwarding receipts to Owner (City) for their records 8. Prepare and send Deed of Release letters to lien holders as determined to be required by the Owner (City). Owner will determine need for Deed of Release after executed deeds are turned over to the Owner. Appendix A3, February 1995 Page 3 9. Site Finders will testify at first condemnation hearing for each parcel under condemnation about attempts to obtain easement through negotiation. WASTEWATER TREATMENT PLANT SCREEN 1. At the request of the Owner a screening device in the influent structure of the wastewater treatment plant is added. The work includes Facility Planning activities and the preparation of plans and specifications for constructing the screen and related facilities. The screen project is initiated by: • Inspect existing influent structure and interview facility personnel to identify current problems and acquire necessary hydraulic data including peak and average flow variations. • Evaluate alternative locations for screen installation considering: convenience of installation, effectiveness of screening, reliability of operation, and utility in removal of solids. • Investigate commercially available equipment for operational and cost effectiveness consistent with location constraints. • Perform calculations relating to performance parameters, and develop sketches to convey proposed design concepts. 2. Prepare input for presentation at the Phase I Facility Plan public meeting. 3. Present alternatives, evaluation of alternatives, and selected alternative at Phase I Facility Plan public meeting. The alternatives to be considered are: • No action 0 Replace existing comminutors with mechanical screens • Add screen in influent channel • Owner agrees that screen outside levee will not be considered because environmental clearance would be required. 4. Assuming the selected alternative is to replace existing comminutors with mechanical screens, Sverdrup shall provide design services for installation of a mechanical screen in each of the two comminutor channels and better access to existing bar rack. The existing comminutors will be removed and disposed. The channels which are constructed of concrete will undergo significant structural modification to accommodate the new Appendix A3, February 1995 Page 4 screens. A conveyor, or conveyors, will be designed to transport the screening solids to a dumpster. Stairs and railings will be designed to provide better access to the existing bar rack. The bar rack itself will not be modified. The current plan is to add the screen and bar rack access to the Outfall Relief construction package. Delivery of bid documents will be in conformance with paragraph 31 of Appendix A2. SLOAN CREEK RELIEF SEWER ADDITION TO PHASE II FACILITY PLAN 1. At the request of the Owner the Sloan Creek Relief Sewer project is added to the Phase II Facility Plan. The project consists of providing relief sewer capacity to the trunk line of the existing segregated sewer system as well as extending the sewer to the north for the future connection of the Juden Lift Station. The existing sewer trunk that is to be improved is comprised of about 9300 feet of gravity line which generally runs along Sloan Creek from Lift Station #2 to its termination a few hundred feet north of Bertling Street. The drainage area north of the end of this trunk line is currently unsewered. To provide sewer to this area the trunk line will be extended about 1500 feet to the north from the current termination point along Sloan Creek to a location for connection with the future Juden Lift Station. 2. This project will be added to the Phase II Facility Plan and therefore follow the Phase 2 Detailed Scope Of Work as described in Appendix A2 of Amendment No. 1 to the Agreement. The Appendix A2 tasks that are relevant to this project are listed under the Phase II Facility Plan heading and consist of: • Paragraph No.I • Paragraph No.2 • Paragraph No.3 • Paragraph No.8 • Paragraph No.9 • Paragraph No. 10 • Paragraph No. 12 • Paragraph No. 16 3. Alternatives to be considered for the Sloan Creek Relief are: • No action • Relief sewer parallel to existing sewer • Sewer replacement with a larger sewer 4. Additional aerial mapping is required to cover the Sloan Creek Relief Sewer project. The additional mapping activities are: • Additional aerial photography (1" =350' scale) Appendix A3, February 1995 Page 5 Ground control for additional aerial mapping Preparation of vector digitized mapping for the project (1"=50' scale, I -foot ZD contours) APPENDIX B2 CITY OF CAPE GIRARDEAU, MISSOURI SANITARY SEWER IMPROVEMENT PROGRAM ADDITIONAL OWNER SUPPLIED INFORMATION AND ACTIVITIES February 1995 Add: 1. Provide to the surveyors easement deed forms to fit this project. 2. Review anticipated easements and suggest easements that may be valued at greater than $2500. 3. Review and approve appraisals made by Site Finders and appraisal companies. 4. Identify any properties where environmental hazards may reduce value. Sverdrup and its subconsultants are not responsible for discovering, identifying, or disclosing environmental contamination at any of the involved properties or neighboring properties which might effect the involved properties value. 5. Approve offers of administrative settlements. All offers of administrative settlements which are within the Owner's Guidelines presented at the 2/1/95 meeting are hereby approved. - 6. Determine need for Deed of Release after executed easement deeds are returned to Owner. S. Determine the need for Title Insurance after executed easement deeds are delivered, identify title companies and pay the cost of title insurance. Sverdrup and its subcontractors are not responsible for any matters related to title insurance other than the administration necessary to process the Owner's request for Commitment to Issue Title Insurance, including but not limited to the need for title insurance. 9. Prepare checks on a weekly basis to pay for executed or agreed easements. 10. Present and obtain Owner City Council approval of easements. 11. Handle all issues related to recording of easements. 12. Handle all issues related to condemnation for properties that can not be negotiated after at three attempts by Site Finders (Site Finders and outside appraisers will testify about attempts to negotiate an easement and appraisal at the first condemnation hearing). Sverdrup's participation in condemnation hearings is not covered in the terms of this Agreement. AMENDMENT 2 TO APPENDIX C COST ESTIMATE SUMMARY FEBRUARY 1995 Add: For the Phase I easements, Easement plats and easement negotiations are estimated on a lump sum per parcel basis. Koehler work is estimated at 102 parcels, 36 requiring temporary and permanent easements; Smith 51 parcels, 16 requiring temporary and permanent easements; Site Finders 153 parcels, 8 requiring outside appraisal. If actual easements exceed these assumptions additional compensation may be requested at the per unit price. L: \ 133MAM EN D-2. CES Phase I WWTP Sloan Easements Screen Relief Labor Cost Estimate Estimated Manhours 330 827 288 Average Rate, $/hr 26.00 23.00 23.00 Salary Related Expense Factor 1.428 1.428 1.428 Salary Cost 12,250 27,160 9,460 G&A Overhead @ 92.5% 11,330 25,120 8,750 $23,580 52,280 18,210 Subcontractors Surveying 51,100* 2,400 Aerial Mapping - 5,220 Site Finders, Inc. 136,120* $187,220 $7,620 Other Reimbursable Cost Summary Auto Mileage 500 290 80 Travel Meals 100 60 30 Duplicating 50 150 60 Telephone 200 50 50 Miscellaneous 100 100 80 CADD Design 3,300 260 CADD Plotting 500 80 Micro Computer 50 250 50 Other Cost Total 1,000 4,700 690 Fixed Fee $2,830 $6,270 $2,190 Totals $214,630 $63,250 $28,710 For the Phase I easements, Easement plats and easement negotiations are estimated on a lump sum per parcel basis. Koehler work is estimated at 102 parcels, 36 requiring temporary and permanent easements; Smith 51 parcels, 16 requiring temporary and permanent easements; Site Finders 153 parcels, 8 requiring outside appraisal. If actual easements exceed these assumptions additional compensation may be requested at the per unit price. L: \ 133MAM EN D-2. CES S OM OM N N N' -Z I N N 1,0 "t N- N "0 't N OD O G� o0 OO W .tj ., y W U U' cWi� Q � W Cy .rjj:` p o � o� 3 w z 3 a W o z E'er U O oo �O N d N o0 OO 110 11C �t •� .� L W W G) 0 W p d OO It a � 3 o z cc Utco VI c i b cql �. W • W � � 3 a� � cnM b U M u QO Ar Q cn U Q Q cn ti.CL Q ul O C O cd " ct O cid cid — a3 .-. cd .-, cd cd U c; V -� > U ti U O�i cd U U U ti cd p ~ K Z cv W at > W U 0.���� v) W W CS. U P, Q N 00 -It o �c �t 00 D 00 � N z a .yi J � E-� W r 00 00 w w W z yiQ y oo O O 00 00 O o W .0 W uo W 3 �E� O a o •� 'a IU t N d o a z Con 0-4 U �' b b o 1. a� cn 0 • .. AMENDMENT NO. 2 APPENDIX D February 1995 City Council Approval Amendment No. 2 February 21, 1995 Notice to Proceed February 23, 1995 Surveyor Notice to Proceed February 24, 1995 Screen Design Documents Complete March 31, 1995 Sloan Relief Facility Plan Draft April 14, 1995 Easement Acquisition Complete May 20, 1995 S AMENDMENT NO. 3 to AGREEMENT BETWEEN THE CITY OF CAPE GIRARDEAU, MISSOURI and SVERDRUP CIVIL, INC. Dated September 7, 1994 Note: All other terms of the original contract remain unchanged with the exception of the following: Article 3 - Compensation and Payment On page 3 under A. Cost - Replace the second paragraph with: The total cost (exclusive of fixed fee) is estimated to be $2,766,949.00. The fixed fee shall be $208,800.00. The total amount to be paid for design and construction services under this Agreement shall not exceed $2,975,749.00 including cost and fixed fee, without approval of the Owner. Sverdrup shall notify the Owner when costs incurred and obligated amount to 95 % of the total estimated cost and shall not incur costs beyond the estimated cost without prior approval of the Owner. A cost summary is presented in APPENDIX C. Article 11 - Contract Documents On page 9 amend Article 11 to read: This Agreement consists of: 1. Agreement for Professional Services dated September 7, 1994 2. APPENDIX A - Scope of Services 3. APPENDIX Al - Phase 1 Scope of Work 4. APPENDIX A2 - Phase 2 Scope of Work 5. APPENDIX A3 - Phase I Easements and Miscellaneous Scope of Work 6. APPENDIX A4 - Phase I Projects Construction Program, Phase II Projects Part 1 Design, Surveying, Smoke Testing and Flow Monitoring 7. APPENDIX B - Additional Owner Supplied Information and Activities 8. APPENDIX B2 - Additional Owner Supplied Information and Activities 9. APPENDIX B3 - Additional Owner Supplied Information and Activities Amendment No. 3 Page 2 10. AMENDMENT 1 to APPENDIX C 11. AMENDMENT 2 to APPENDIX C 12. AMENDMENT 3 to APPENDIX C 13. AMENDMENT 1 APPENDIX D 14. AMENDMENT 2 APPENDIX D 15. AMENDMENT 3 APPENDIX D Proposed by Sverdrup Civil, Inc.: Date: /, old I99J Z-At'e Accepted by City of Cape Girardeau: BY. J. Ronald Fischer City Manager Attachments: Appendix A4 Appendix B3 Amendment 3 to Appendix C Amendment 3 to Appendix D 6a G. Robert E. Crawley, P. Vice President ATTEST: City Clerk APPENDIX A4 CITY OF CAPE GIRARDEAU SANITARY SEWER IMPROVEMENT PROGRAM PHASE I PROJECTS CONSTRUCTION SERVICES PHASE II PROJECTS PART 1 DESIGN SURVEYING, SMOKE TESTING AND FLOW MONITORING MAY 1995 Add: PHASE I PROJECTS CONSTRUCTION SERVICES Sverdrup will provide construction phase basic services for the Phase I projects to assist the Owner with bidding, review contractor submittals and issue change orders relative to changed conditions. Sverdrup will also provide a Resident Engineer to coordinate these engineering services in the field, respond to questions by the public about the project and coordinate the activities of resident inspectors who will observe for conformance of the construction with the Construction Contract Documents. Resident engineering services include a part time secretary/administrative assistant to provide clerical assistance to the resident engineers office. The Owner will provide the resident inspectors. The Sanitary Sewer Improvement Program is to beconstructed several phases. There are six Phase I projects: • Outfall Relief • West Side Relief • Henderson Trunk • College/Henderson North CSO • College/Henderson South CSO • Walnut/Henderson CSO Construction phase activities for the Phase II projects will be contracted later. Office and follow-up services for construction of the six Phase Iprojects are included in this agreement as well as resident engineering services for two years (the expected time to complete construction on the Phase I projects). Resident engineering services will be extended through the end of the Phase H projects later when the additional time to complete the Phase II projects is determined. The performance of services by Sverdrup during construction shall not relieve the Construction Contractors of responsibility to execute the work in accordance with Contract Documents. Neither the Owner nor Sverdrup shall- be responsible for construction means, methods, techniques, sequences and procedures employed - by the Construction Contractors in the performance of the construction work or the safety precautions and programs incidental to the work of the Construction Contractor. Neither the Owner nor Sverdrup shall be responsible for Appendix A4 Page 2 the failure of any Construction Contractor to carry out it's work in accordance with the construction Contract Documents. A. BASIC CONSTRUCTION PHASE SERVICES (BASIC SERVICES) 1. Assist during the bidding process, including coordination with the Owner for advertisement of bid, conduct one prebid meeting for each project, respond to technical questions raised during the bid, prepare addenda, evaluate bids and provide recommendations of award to the Owner. Provide 20 sets of bid documents for each project to the Owner to distribute to bidders. If additional sets are required they will be an addition to this Agreement and will be provided to the Owner at cost. 2. Provide selected Construction Contractor with five sets of construction documents for each project for use during construction. 3. Review shop drawings and other required Construction Contractor submittals for conformance with the design concept shown on the drawings and technical specifications. Sverdrup's review and recommendation shall not extend to means, methods, sequences, techniques or procedures of construction, or to safety precautions or programs incident thereto, as such these are the responsibility of the Construction Contractor. Sverdrup's action shall be taken with such reasonable promptness as to cause no delay in the Work, while allowing sufficient time in Sverdrup's professional judgement to permit adequate review. Review of such submittals is not conducted for the purpose of determining the accuracy and completeness of other details such as dimensions and quantities or for substantiating instructions for installation. Sverdrup's approval of specific items shall not indicate an approval of an assembly of which the item is a component. When professional certification of performance characteristics of materials is required of the Construction Contractor by the drawings or technical specifications, Sverdrup shall be entitled to rely upon such certification. Sverdrup will not be liable for the results of interpretations or decisions rendered in good faith in connection with the referenced submittals. 4. Respond to questions from the Construction Contractors, Resident Engineer or resident inspectors requiring interpretation or response to changed conditions. 5. Prepare any necessary working drawings or change orders, including recommendation and submittal of contract modifications for approval by the Owner and review and recommendation of time extension requests from Construction Contractor for approval by the Owner. Appendix A4 Page 3 6. Coordinate activities of the Resident Engineer with the Owner. The Owner will provide resident inspectors who will be generally coordinated through the Resident Engineer. 7. Visit the job sites periodically to observe the construction and participate in the final review of construction to note any deficiencies. B. RECORD DRAWINGS Prepare "record drawings" of the completed projects. The information submitted by the Construction Contractor and changes to the Contract Drawings made during progress of the work shall be used in preparing "record drawings" for each construction project. Submit to the Owner, upon completion of the "record drawings", one set of mylar drawings for each project and that same information stored electronically on computer disks compatible with the AutoCad software. C. PLAN OF OPERATION AND OPERATION AND MAINTENANCE MANUAL A plan of operation and operation and maintenance manual is not required by the DNR for these projects. That work is not included in this Amendment. Training for operation of the wastewater treatment plant screen will be by the screen vendor. D. RESIDENT ENGINEERING SERVICES The Resident Engineer and a secretary/administrative assistant will be located in Cape Girardeau. The Owner will provide on a rental basis about 200 square feet of office space in the City hall. Furniture and equipment for the office are included in the project budget. Resident inspectors will be provided by the Owner. Part-time office space, separate from the Resident Engineer space, will be provided for the resident inspectors by the Owner at no cost to Sverdrup. _ 1. Conduct one pre -construction meeting before each project. The conference will be documented by Sverdrup and the meeting notes distributed to all participants. The notes will respond to questions generated at the meeting. 2. Receive the Construction Contractors schedules and any required updated schedules, and review for conformance with the Construction Contract Documents, such review shall not extend to means, methods, sequences, techniques, or procedures of construction, that are the responsibility of the Construction Contractor. Appendix A4 Page 4 3. Receive shop drawings, catalog cuts, samples and scheduling of materials requirements from the Construction Contractor. Distribute these within Sverdrup for review. Receive the reviewed submittals and forward to the Construction Contractor. 4. During the course of the work, verify that certificates, manufacturer's maintenance and operation manuals, warranties and other data required to be assembled and furnished by the Construction Contractor were submitted. 5. Coordinate the work assignments of resident inspectors to be provided by the Owner. Coordinate the witnessing of all tests. Most tests will be witnessed by the resident inspectors. Resident Engineer shall generally oversee the activities of the resident inspectors and report to the Owner if their pelformance is unsatisfactory. 6. Through the resident inspectors and with some personal visits to generally review the construction, observe the progress and quality of the construction work. Observation is to determine, in general , if the work is proceeding according to the Construction Contract Documents and shop drawings. 7. Order, where appropriate, testing by the Owner to check or confirm test results provided by the Construction Contractor. 8. Provide liaison between the Owner and the Construction Contractors. 9. Receive and respond to questions from the public regarding the project. 10. Conduct meetings with the Construction Contractors and the Owner on an as - needed basis to monitor and review the progress of the work. 11. Keep daily log recording construction activities. The daily reports will be summarized into a weekly report to be submitted to the Owner. 12. Oversee review by the resident inspectors of the Construction Contractors' estimates for periodic payment. These will be reviewed for compliance with established procedures, noting particularly the work completed and material delivered to the construction site or at approved off site location. 13. Initiate change orders and working drawings required to meet changed conditions. 14. Provide interim and final inspections for general conformance with the construction documents, and prepare recommendations on acceptance of the work. Appendix A4 Page 5 t 15. Construction Contractor will be responsible for surveys and layout. Owner will provide survey party if requested by the Resident Engineer for checking. E. POST CONSTRUCTION FOLLOW-UP SERVICES Follow-up services will be provided as required by the Missouri Department of Natural Resources. A one year follow-up is required for each project. The Outfall Relief project includes the wastewater treatment plant screen. Because this includes mechanical equipment, quarterly follow-up is required. The remaining sewer projects require only annual follow-up. No trips to Cape Girardeau are included. The specific scope is as follows: 1. For the Outfall Relief project, quarterly phone review with Owner's staff to determine if any operating problems with the wastewater treatment plant screen have been experienced. 2. For the Outfall Relief project, following the quarterly review, submit to the Owner a brief letter report stating the results of the review. If the facilities are not meeting design objectives, suggest a course of action to meet requirements. 3. Upon completion of one year of operation for each of the six Phase I projects, advise the Owner as to the capability of the facilities to meet design objectives. 4. If the facilities are unable to meet design objectives, prepare and submit to the Owner a report setting forth: • An analysis of the cause of such inability • Corrective measures necessary to meet design objectives • The estimated cost and proposed schedule for implementing the remedial program. Appendix A4 Page 6 V PHASE I AND II PROJECTS SMOKE TESTING Because the existing combined sewer system receives both storm water and sanitary sewage, little effort has been made to keep extraneous water from entering the sewer system. When existing sewers become sanitary sewers as the Sanitary Sewer Improvement Program is implemented, it will be necessary to remove direct inflows and major infiltration of storm and ground water to avoid overloading the sanitary system and keep the hydraulic loading on the treatment plant within design limits. Smoke testing will give an indication of direct connections of surface water with the sewer pipe which the Owner will repair to prevent overloading of the sanitary sewer system. In addition to the smoke testing, the Owner will provide surface inspection to locate potential sources of inflow such as roof drains and downspouts discharging directly to the sewer. Correcting such direct connections is not part of Sverdrup's work. The actual smoke testing will be subcontracted to Specialty Sewer Services, Inc. Sverdrup will review and transmit the results to the Owner. The specific scope is as follows: A. PROCEDURES 1. Existing sewers for all of the CSO portion of the Project that are to be tied into the new sanitary sewer system will be smoke tested. The scope is based on about 104,400 linear feet to be tested. 2. Smoke will be introduced into mains , laterals, and services simultaneously with the objective of locating any remaining storm sewer or other direct storm water connections to the sanitary sewer. 3. The location of potential inflow connections will be indicated on GIS maps for future location. Color photos (35mm) will be taken to show the location of smoke indicating a potential problem. Manholes will not be photographed. 4. The public will be informed of the smoke testing by the distribution of smoke testing notices. It will be attempted to deliver these to residents and places of business no more than 48 -hours prior to commencing the smoke testing operations. The City of Cape Girardeau Fire Department will be notified each day of the- location of smoke testing on that day. B. DELIVERABLES 1. Three copies of data collected during the smoke testing will be compiled ("Smoke Testing Field Data Volumes"). Two of the copies will be transmitted to the Owner and one will be retained by Sverdrup. Appendix A4 Page 7 2. The data collected will be evaluated by the subconsultant and if the general type of defect is known, opinions will be given on the possible peak inflow. Potential line restrictions indicated by lack of smoke travel from manhole to manhole will be identified. Recommendations for repair techniques may require further analysis such as TV inspection or dyed -water flooding. This further analysis will be considered additional work as well as the design of repair methods and therefore is not included in this scope of work. PHASE II PROJECTS FLOW MONITORING Because very limited information is available on infiltration and inflow it will be necessary to size the pump station force main system being developed in the Phase II Facility Plan conservatively. Sewers feeding Lift Station No.1 (Sloan Creek) are already sanixary only and most of the flow into Lift Station No. 2 (Shoe Factory) is sanitary only. Design for these pump stations and associated force mains can be less conservatively designed if more accurate flow information is available. Flow monitoring is added to the scope of work to collect flow data for these pump stations and possibly other locations. Seven temporary gravity flow monitoring stations to operate for two to three months during the fall of 1995 are anticipated. Locations for the flow monitoring stations will be determined in conjunction with the Owner after work on the Phase II Facility Plan is further along. The flow monitoring will be done by Pitometer Associates as a subconsultant to Specialty Sewer Services, inc. The specific scope is as follows: A. PROCEDURES 1. Sverdrup will select potential flow monitoring locations in consultation with the Owner. These will be inspected by the subconsultant for suitability of the specific manhole locations for installation and calibration of continuous flow monitoring equipment. Selection of the seven final sites will include approval by the subconsultant. 2. Continuous monitoring equipment will determine the flow by measuring velocity and relating this to the cross sectional area. The subconsultant will provide the manpower to install and operate the equipment for the 60 to 90 day monitoring period. 3. One continuous recording rain gauge will be provided, installed and maintained - by the Subconsultant for the duration of the flow monitoring work. The rain gauge will record rainfall on a strip -chart recorder. 4. The intent of the flow monitoring is to establish both "dry" and "wet" weather flow responses at the selected manholes. Flow data and rainfall information will be developed on both an hourly and daily basis. Appendix A4 Page 8 t 5. A clear section of pipe is required for 600 linear feet upstream and downstream of each flow monitoring location. It is anticipated the Owner will provide any required sewer cleaning. B. DELIVERABLES 1. The data collected will be bound in a manual titled "Flow Monitoring Data Volumes". The data will include: • Tabular presentation of average hourly flowrates • Calibration procedures and data • Tabular presentation of rainfall data • Typical 7 -day hydrographs for both dry and wet days at each location 2. Sverdrup will use the data gathered to develop a basis for sizing Lift Stations Nos. 1 and 2. If data is gathered from other watersheds, it will be summarized and presented to the Owner without in depth analysis. TESTING OF EXISTING FORCE MAIN The pump station force main system being upgraded as part of the Phase II projects has been in operation for over 30 years. The tentative plan is to continue to use as much of the force main as possible. It is planned to investigate the potential for external corrosion damage and to determine, by testing, the design head loss coefficient. There is also concern that the force main head may increase as much as five times. The force main should be tested to determine if it can tolerate the higher pressure without leaking but no way has been found to perform the pressure test while the force main is in service. The head loss in the system will be tested because in the absence of the test results, it would be necessary to use a very conservative Hazen -Williams "C" value. A "C" Value too far from actual could cause operating problems. A test to determine the current "C" value will be subcontracted to Pitometer Associates, Inc. but will require significant support from the City and Sverdrup. The corrosion and external pipe condition evaluation will be conducted by a representative from the Ductile Iron Pipe Research Association (DIPRA). The specific- scope for the force main testing is as follows: A. DIPRA TESTING 1. Soil samples will be taken at locations considered most likely to have acidic soil conditions. If it is determined the soil has significant corrosion potential, it will be suggested that several sections of pipe be excavated to investigate the condition. Appendix A4 Page 9 t 2. The DIPRA representative will give an opinion of the condition of the force main with respect to external corrosion. B. "C" VALUE DETERMINATION 1. "C" values for each of the four existing sections of the force main will be calculated using pressure and flow information determined experimentally. The subconsultant will locate one sampling location following each of the four lift stations based on drawings and any other available information. 2. The Owner will excavate the force main at the four locations to be sampled. 3. Sverdrup will hire a local mechanical contractor to tap the force main and install 1 inch diameter corporation stops at each of the four locations. The cost estimate allows $5500 for this activity. 4. The subconsultant will conduct the test with assistance from the Owner and Sverdrup. The test requires periodic operation of the pump stations. The Owner will provide up to four persons to manually operate the pump stations for varying test periods over the anticipated three day test program. Sverdrup will coordinate the test program between the subconsultant and the owner. C. DELIVERABLES 1. Sverdrup will distribute to the Owner any written reports prepared for the project by the DIPRA engineer. 2. The subconsultant will prepare a report summarizing the results of the study and indicating the "C" values determined for each of the four sections of force main. If low "C" values are found and provided that adequate information exists, the subconsultant will provide an opinion as whether the low "C" value is caused by deterioration of the pipe wall, scaling or deposits on the pipe wall, or debris in the pipe. 3. The subconsultant will provide three copies of the test report. Two copies will be transmitted to the Owner and one copy retained by Sverdrup. Appendix A4 Page 10 SURVEYING FOR PHASE II PROJECTS t Survey work for the Phase II projects is added. Aerial surveys contracted under Amendment No. 2 are supplemented to add areas identified during the Phase II Facility Plan study. Supplemental ground surveys to pick up items not identifiable in the aerial surveys are added for the Phase II projects. The aerial surveying will be subcontracted to Walker and Associates, Inc. and the ground surveying to Koehler Land Surveying, Inc. The Phase II Projects are: Main CSO Fort "D" CSO Sloan Creek CSO South Ramsey Sloan Creek Relief _ Lift Station/Force Main/Gravity Sewer Improvements The specific scope of work is as follows: A. AERIAL SURVEYS 1. Additional topographic mapping identified during the Phase II Facility Plan work. Alternative routings for storm and sanitary sewers have been identified. The additional mapping will allow flexibility in considering these alternatives during final design. 2. Additional aerial photography to improve the level of detail for the topographic -mapping. B. GROUND SURVEYS 1. Preparation of a complete horizontal and vertical control network to be used for layout during construction. 2. Survey a corridor at least 75 feet on either side of f the proposed sewer alignment identified in the preliminary planning. -3. The surveys will be prepared for a final mapping scale of 1 inch equals 50 feet. The planned accuracy is to equal or exceed 1:20,000. _ Appendix A4 Page 11 4. Locate and determine elevations for features not normally identified on aerial topographic mapping: a. Manhole invert and top elevation b. Sewer line sizes and direction of flow c. Building finished floor elevations and basement status d. Landmarks including: valve and meter boxes, sewer vents, catch basins,signs and fire hydrants 5. Locate above and below ground utilities based on field location flagging by the utility company and visual observation. Gas, water, electric, cable television, and telephone are to be located. 6. Determine property information based on available documents including: a. Street right of way lines b. Easements recorded on recorded subdivision plats c. Property corners d. Property lines e. Owner name, address, parcel number, and book and page 7. Where aerial topographic mapping is not available, perform the above ground surveying tasks but add items normally picked up on aerial topographic surveys including: a. Buildings b. Driveways c. Sidewalks d. Stairs & Steps e. Outer limits of shrubbery groups _ f. Fences g. Roadway edge of pavement h. Drainage courses i. Water surface elevation of adjacent bodies of water 8. Property lines and ROW lines will be surveyed, however, no easements will be prepared at this time Appendix A4 Page 12 N C. DELIVERABLES Deliverables from the surveyors will be used by Sverdrup as the backgrounds and basis for layout and design of the sewer, forcemain and pump station systems being designed and will be part of the design drawings prepared for the Phase II designs. The survey can be delivered separately if desired for updating GIS maps. PHASE II PART 1 PROJECTS FINAL DESIGN A. Project Description Provide design services for the Phase II projects. These projects include improvements to the City's sewer system to separate areas of the City currently served by combined sewers and to provide sanitary sewer service to an area that is currently unsewered. The projects and estimated line lengths are summarized below. Estimated Line Length Main CSO 15,000 lineal feet Fort "D" CSO 11,000 lineal feet Sloan Creek CSO 4,000 lineal feet South Ramsey 8,000 lineal feet The draft of the Phase II Facility Plan is currently being developed and therefore final recommendations are not completed. However, based on work to date and previous studies the required improvements have been estimated and will be used for the basis of this scope of work. If the preliminary recommendations are revised in the final facility plan this scope of work as well as the estimated budget may need to be adjusted accordingly. The preliminary recommendations for each project is listed below. 1. For Main, Sloan Creek, and Fort "D" watersheds the recommendation to eliminate combined sewer overflow occurrences to the Mississippi River is to design sewer separation improvements. The Main watershed is very complex with many unidentified interconnections as well as a Corps of Engineers stormwater system and pump station. Ground surveys and smoke testing as described elsewhere in Appendix A4 will be utilized to clarify the existing system. New sanitary sewers will be designed with use of the existing sewers for stormwater collection and runoff. In some cases the existing sewer will be utilized for sanitary sewer with design of new storm sewers. It is anticipated that only a minimal amount of microtunnelling will be utilized for these projects and that the majority of the new sewers will be located within the roadway. Appendix A4 Page 13 2. A small area within the City limits in the southern portion of the Ramsey Branch watershed near the intersection of Interstate 55 and Highway 74 is currently unsewered. To provide service to this area a sanitary sewer improvement project known as South Ramsey is proposed. This project will consist of a lift station located east of I-55 and north of Highway 74, about 6,000 feet of force main, and about 2,000 feet of gravity sewer. The gravity sewer will connect to the 30" West Park Interceptor that drains to the east. Lateral sewers draining south to the lift station will be required to pick up the existing buildings, however, the design of these sewers is not included in this Amendment. B. Preliminary Design Task Descriptions 1. Coordinate with surveyor subconsultants to provide 1 " = 50' scale ground surveys to supplement the aerial mapping for the design of Main CSO, Fort "D" CSO, Sloan Creek CSO, South Ramsey, Sloan Creek Relief Sewer, and the Lift Station/Force Main/Gravity Sewer improvements. Property lines and ROW lines will be surveyed, however, no easements will be prepared at this time. 2. Coordinate with Aerial subconsultants to provide vector digitized mapping for the Main CSO, Fort "D" CSO, Sloan Creek CSO, South Ramsey_, Sloan Creek Relief Sewer, and the Lift Station/Force Main/Gravity Sewer improvements. The mapping will be done at 1" = 50' scale and for 1 -foot contour intervals. The Aerial mapping will be verified using data collected by the supplemental ground surveys. 3. Perform cursory geological investigation to evaluate soil conditions and depth to rock for the Main CSO, Fort "D" CSO, Sloan Creek CSO, and the South Ramsey projects. This will be performed by utilizing existing soil maps, existing sewer plans, visual observation, and historical data from the City. 4. Field visits will be made to verify mapping and to develop the sewer line routing. 5. The line routing will be finalized based on completed mapping/surveying in an effort to minimize disturbances to traffic, utilities, business customers, and landscaping. 6. A design memorandum will be prepared to - summarize the design basis and design criteria. In addition to estimating the future population served and wastewater flows, the size and preliminary design of the sewers will be developed. This document will serve as the basis for final design/bid documents. - C. Bid Documents Task Descriptions 1. Review Wye Report books at City Hall to find locations of house lateral connections for the Main CSO, Fort "D" CSO, and Sloan Creek CSO projects. - Appendix A4 Page 14 2. Revise as necessary the Phase I Volume 2 MasteF Specification for use on the Phase II projects in the Sanitary Sewer Improvement Program. The Master Specification will be sent to the DNR for approval in advance of project submittals in an effort to expedite individual project reviews. Revisions will be made as required to tailor the master specification to the specifics of each individual project in the Volume 1 Contract Document. 3. Prepare detailed engineering design of new sanitary sewers/storm sewers needed to segregate combined sewers as well as design a new sanitary system to serve the South Ramsey area. The South Ramsey project will require design of a lift station and force main to provide service to a large portion of this area. Design of the lateral sewers that will provide service to the existing buildings in the South Ramsey area is not included in this project. 4. Prepare bid documents, including plans, specifications and contract documents. Engineers Joint Contract Documents Committee upfront documents will be used. Three sets of bid documents will be provided for review. Five sets of final bid documents will be provided upon completion of each project. 5. A geotechnical investigation will be performed for the Main CSO, Fort "D" CSO, Sloan Creek CSO, and South Ramsey projects along the proposed sewer alignment to identify the subsurface materials expected to be encountered during construction. Brief memorandum -type reports will be issued to discuss the effect of subsurface materials on trench excavation, temporary excavation support, backfill, and ground water control. It is anticipated that 35 borings will be drilled to an average depth of 20 feet, or auger refusal. 6. Public Meetings will be held to review the sewer improvement plans before proceeding with final design. It is anticipated that the projects will be divided into two groups and therefore two meetings will be held. _ 7. Prepare construction cost estimates for each individual project based on the construction documents produced. 8. Assist the Owner with the submission of plans and specifications to Missouri Department of Natural Resources for construction permit application and to the US Army Corps of Engineers for a "Section" 404 Permit for wetlands. A simple submission for the 404 permit including a location map and brief project description to receive a National Permit is anticipated. No other permits are anticipated. APPENDIX B3 CITY OF CAPE GIRARDEAU, MISSOURI SANITARY SEWER IMPROVEMENT PROGRAM ADDITIONAL OWNER SUPPLIED INFORIvTATION AND ACTIVITIES May 1995 1. Provide approximately 200 square feet of office space for the Resident Engineer and a secretary/administrative assistant in the City Hall. The rent for this space will be $1400.00 per month and will be charged to the project as a reimbursable expense. The rent includes all utilities except long distance phone call charges which will be charged to the project separately as a reimbursable expense. In addition to a normal phone line provided with the space, Sverdrup will have access for computer modem to the phone line the Owner reserves for computer modem. 2. Provide resident inspectors as needed to adequately observe Sanitary Sewer Improvement Program construction. The work assignments of the resident inspectors will be coordinated by the Resident Engineer. Part time office space for the resident inspectors will be provided at no cost to the Project. 3. Provide testing services as desired by the Owner or requested by the Resident Engineer or resident inspectors. This is to check or confirm testing required of the Construction Contractor by the Construction Contract Documents. 4. Review Construction Contractor certified payroll for conformance with prevailing wage requirements. 5. Provide surface inspection of combined sewer overflow (CSO) areas to locate potential sources of inflow such as roof drains and downspouts discharging directly into the sewers which are to be segregated and will become sanitary only sewers. Have these discharges diverted to surface drainage or storm sewers before the new sanitary sewer becomes operational. 6. Assist Sverdrup and the flow monitoring subconsultant in locating seven sewers to be monitored for flow for two to three months. 7. If necessary, clean sewers for 600 lineal feet both upstream and downstream of flow monitoring manholes and be available if needed to provide limited assistance when the subconsultant installs the flow monitoring equipment. 8. .Excavate, if requested, a section on force main recommended by the Ductile Iron Pipe Research Association representative so the representative can observe the condition of the pipe and joints. Appendix B3 Page 2 9. Excavate and barricade as necessary one location Along each of the four sections of force main for installation of corporation stops for force main testing. The tapping and installation of the corporation stops will be by an outside contractor. 10. Provide up to four personnel as necessary to manually operate the four pump stations during the "C" value test. AMENDMENT 3 TO APPENDIX C COST ESTIMATE SUMMARY MAY 1995 PHASE I CONSTRUCTION SERVICES FPcY-203n\1406478w�3-cFs.478 C-1 Basic Resident Services Engineer Construct"on LABOR COST ESTIMATE Estimated Manhours 3,198 7,490 106 Average Rate, $/hr 25.15 15.50 25.50 Salary -Related Expense Factor 1.43 1.43 1.43 Salary Cost 115,010 166,020 3,870 G&A Overhead @ 92.5% 106,390 3,580 G&A Overhead a 43.4% 72,050 LABOR COST TOTAL $221,400 $238,070 $ 7,450 OTHER REIMBURSABLE COST SUMMARY Micro Computer 520 90 Office Furniture & Equipment 5,300 Office Rent 33,600 Miscellaneous 500 2,000 Postage 580 580 Reproduction 6,500 100 50 Telephone 1,200 1,200 100 Auto Mileage 2,180 15,800 80 Travel Lodging 650 Travel Meals 720 CADD Design 5,540 CADD Plotting 1.120 OTHER COST TOTAL $ 19,510 $ 58,580 $ 320 FIXED FEE $ 26,570 $ 28,570 $ 890 >< 6? 480 25 ZZQ`:'<<>«'6(�= FPcY-203n\1406478w�3-cFs.478 C-1 AMENDMENT 3 TO APPENDIX C COST ESTIMATE SUMMARY MAY 1995 t TESTING, SURVEYING, PHASE H PART 1 DESIGN LABOR COST ESTIMATE Estimated Manhours Average Rate, $/hr Salary -Related Expense Factor Salary Cost G&A Overhead @ 92.5 LABOR COST TOTAL SUBCONTRACTORS Smoke Testing/Flow Monitoring Force Main "C" Value Corporation Stop Installation Phase II Surveys Phase II Boring Locations Layout Phase II Aerial Modifications Phase II Part 1 Borings SUBCONTRACTORSTOTAL OTHER REIMBURSABLE COST SUMMARY Microcomputer Miscellaneous Postage Reproduction Telephone Auto Mileage Travel Lodging Travel Meals CADD Design CADD Plotting OTHER COST TOTAL EPCY-2MA\140478\wrm3-CES.478 C-2 251 5,530 24 23 1.43 1.43 8,610 181,880 7,970 168.240 $350,120 $ 16,580 98,900 3,300 5,650 1,900 5,500 100 50 264,744 150 2,500 650 7,040 260 13.200 $287,484 $110,050 210 3,300 200 1,900 100 100 50 3,100 150 600 _ 650 1,500 260 900 260 1,200 180 40,700 20 4.050 $ 57,350 $ 2,080 OFI�I�I�IIIMIMIg 00� ININIIIN "I"1010101 I IS C14 C14 C14 W) C-3 amp -in "O I N �IOOIo ummu u 0 3 0 Wp QCj Q 000 o a dON o � N 0i an rA U 0-0 Or--4 4 4 a V V] O 00 00 00 O \,c p0 V N N 1�1 x C-3 amp -in "O I N �IOOIo ummu u � 3 0 QCj Q a v o a U a� bQ o >cl a? Q o 0i an C-3 amp -in "O I N �IOOIo ummu u AMENDMENT 3 TO APPENDIX C (continued) MANHOUR ESTIMATE N RESIDENT ENGINEERING SERVICES Resident Engineering Resident Engineer is allowed full-time in Cape Girardeau for 2 years at 5 % overtime. Two years is the anticipated construction time for the Phase I projects. Additional time will be added later to extend through the Phase II construction. The Resident Engineer will perform the tasks listed in Appendix A4 under Resident Engineering Services. 2,080 mh/yr x 1.05 x 2 yrs = 4,370 manhours Secretary/Administrative Assistant A secretary/administrative assistant is allowed 30 hours per week for two years. The secretary/administrative assistant will assist the Resident Engineer in performing the resident engineer duties. 30 hr/wk x 52 wk/yr x 2 yrs = 3,120 manhours Resident Engineer Office and Equipment The Owner will provide about 200 square feet of office space to house the Resident Engineer and secretary/administrative assistant at a charge to the project of $1,400.00 per month, including utilities. Long distance phone calls will be extra and will be billed to the project at cost. The cost of furniture and equipment for the office is included in the project budget. C-4 EPCY-203A\140478\AMD3-MHR.478 C b b C-5 t F:. N V y, > U Q 0 00 00 �o ;. 5 X000 ........ z bU at � oo N N o0 00 00 .� C C a� ` . b0 U O GA COO rn o 3 w Q o w al 03 cz ,l 0 G o > 0 0 C 0 0 0 C-5 t C-6 oc oc CI m In �I cq Otl ool 00l �� cq NI MI �I C', rI o0) � ©©mmmmm IM r _ cl�O U U CIOU —� cn CIZ uEn LL. E--' vQ ] p O` O O CIZ ct WD C4 c c3 ca > co s. ca O bt ;-4uuu ID L'. a' •.F, L. cC 3 Q a a w� t7 c7 Q Q Q� a a a U a w C-7 00 00 O N 000 Lin 000 8 r _ cl�O U U CIOU —� cn CIZ uEn LL. E--' vQ ] p O` O O CIZ ct WD C4 c c3 ca > co s. ca O bt ;-4uuu ID L'. a' •.F, L. cC 3 Q a a w� t7 c7 Q Q Q� a a a U a w C-7 COO - N O C O -- O O t 00 N �t M W W o0 UI U O O Q Q oo �t It It o0 It 00 �c 110 O O N O \O N �O Q N N cn U U ti O 00 00 �o o0 It o0 �O It 110 00 \�o P, r.. P: Q a w w if) a a • w .Y O W cn r _ cl�O U U CIOU —� cn CIZ uEn LL. E--' vQ ] p O` O O CIZ ct WD C4 c c3 ca > co s. ca O bt ;-4uuu ID L'. a' •.F, L. cC 3 Q a a w� t7 c7 Q Q Q� a a a U a w C-7 AMENDMENT NO.3 APPENDIX D t Add: May 1995 May 1995 City Council Approves Amendment No. 3 Notice to Proceed Begin Phase II Ground Surveys Force Main DIPRA Test June 1995 Smoke Testing July 1995 Bid College/Henderson South Bid West Side Relief Force Main "C" Value Test Complete Main CSO Survey _ Complete Sloan Creek CSO Survey Begin Main CSO Final Design Begin Sloan Creek CSO Final Design August 1995 Start College/Henderson South Construction Start West Side Relief Construction Bid Outfall Relief - Bid Henderson Trunk Complete Fort D CSO Survey Complete South Ramsey Survey Complete Draft Phase II Facility Plan Begin Fort D CSO Final Design Begin South Ramsey Final Design September 1995 Start Outfall Relief Construction Start Henderson Trunk Construction Begin Flow Monitoring Phase II Facility Plan Public Meeting October 1995 Sloan Creek CSO Final Design for Review November 1995 Main CSO Final Design for Review December 1995 End Flow Monitoring - Complete Sloan Relief Survey Complete Lift Station/Force Main Survey Fort D Final Design for Review South Ramsey Final Design for Review Appendix D (Amendment No. 3) Page 2 February 1996 Bid Walnut/Henderson Complete Construction Outfall Relief Complete Construction Henderson Trunk March 1996 Revolving Loan Funding Phase II Part 1 Construction Start Construction Walnut/Henderson April 1996 Bid College/Henderson North Complete Construction West Side Relief May 1996 Start Construction College/Henderson North July 1996 Complete Construction College/Henderson South November 1996 Complete Construction Walnut/Henderson April 1997 Complete Construction College/Henderson North AMENDMENT NO. 4 to AGREEMENT BETWEEN THE CITY OF CAPE GIRARDEAU, MISSOURI and SVERDRUP CIVIL, INC. Dated September 7, 1994 Note: All other terms of the original contract remain unchanged with the exception of the following: Article 3 - Compensation and Payment On page 3 under A. Cost - Replace the second paragraph with: The total cost (exclusive of fixed fee) is estimated to be $3,340,549.00. The fixed fee shall be $241,100.00. The total amount to be paid for design and construction services under this Agreement shall not exceed $3,581,649.00 including cost and fixed fee, without approval of the Owner. Sverdrup shall notify the Owner when costs incurred and obligated amount to 95 % of the total estimated cost and shall not incur costs beyond the estimated cost without prior approval of the Owner. A cost summary is presented in APPENDIX C. Article 11 - Contract Documents On page 9 amend Article 11 to read: This Agreement consists of: 1. Agreement for Professional Services dated September 7, 1994 2. APPENDIX A - Scope of Services 3. APPENDIX Al - Phase 1 Scope of Work 4. APPENDIX A2 - Phase 2 Scope of Work 5. APPENDIX A3 - Phase I Easements and Miscellaneous Scope of Work 6. APPENDIX A4 - Phase I Projects Construction Program, Phase II Projects Part 1 Design, Surveying, Smoke Testing and Flow Monitoring 7. APPENDIX A5 - Phase II Projects Easements, Part 2 Design, Cultural Resource Survey 8. APPENDIX B - Additional Owner Supplied Information and Activities Amendment No. 4 Page 2 9. APPENDIX B2 - Additional Owner Supplied Information and Activities 10. APPENDIX B3 - Additional Owner Supplied Information and Activities 11. AMENDMENT 1 to APPENDIX C 12. AMENDMENT 2 to APPENDIX C 13. AMENDMENT 3 to APPENDIX C 14. AMENDMENT 4 to APPENDIX C 15. AMENDMENT 1 APPENDIX D 16. AMENDMENT 2 APPENDIX D 17. AMENDMENT 3 APPENDIX D 18. AMENDMENT 4 APPENDIX D Proposed by Sverdrup Civil, Inc.: Date: _ -� ? / C Accepted by City of Cape Girardeau: �` -- ael G. Miller City Manager Attachments: Appendix A5 Amendment 4 to Appendix C Amendment 4 Appendix D Robert B. Barbour, P.E. Vice President ATTL,ST: City Clerk 11 APPENDIX A5 CITY OF CAPE GIRARDEAU SANITARY SEWER IMPROVEMENT PROGRAM PHASE II PROJECTS EASEMENTS PHASE II PROJECTS PART 2 DESIGN CULTURAL RESOURCE SURVEY DETAILED SCOPE OF WORK JANUARY 1996 Add: PHASE II PROJECTS EASEMENT ACQUISITION Sverdrup through its subcontractors will assist and support the Owner in its acquisition of easements for properties encroached by the Phase II sewer projects. The Phase II projects are: • Main CSO • Fort "D" CSO • Sloan Creek CSO • South Ramsey Pump Station and Transmission System • Lift Stations and Force Main • Sloan Relief Sewer Surveying, subcontractor, Koehler Land Surveying will develop easement descriptions and drawings for each easement identified during Phase II projects design as necessary for the new construction. SiteFinders, Inc. will seek to negotiate the easements subject to the Owner's approval and the Owner will issue payment for the easements and handle any condemnations. Specific tasks related to the easement acquisition process are listed below: 1. Administer Owner's request for a Commitment to Issue Title Insurance from title company approved by the Owner and provide one copy to Owner when it is obtained. 2. Provide one copy of existing recorded easements for the property requiring easement. 3. Provide a drawing of the property requiring easement (typically 8 1/2 inch x 11 inch) but may be 11 inch x 17 inch if necessary). The drawing will show: • Property boundary corresponding to the legal description • Property owner • County parcel identification number • Existing easements Appendix A5, January 1996 Page 2 • Proposed easements (permanent or temporary or both) • Abandoned easements (where this will occur) • Square footage of proposed easements • Square feet of entire parcel where permanent easement required • Easement drawing (plat) will be sealed by a Registered Land Surveyor 4. The legal description of the proposed easements will be placed on a deed form provided by the Owner. 5. Perform actual appraisal of easements which have been preliminarily estimated by Site Finders and the Owner to be valued at less than $2500. The appraisal process will include: • Determining appraised value based on industry standards • Contacting property owner to invite to participate in the appraisal • Recording appraisal on standard form • Submitting appraisal to the Owner (City) for approval and sign off If the actual appraised value exceeds $2500, an outside appraisal shall be performed pursuant to Paragraph 6. 6. For easements that are preliminarily estimated by Site Finders and Owner, to be appraised for a value greater than $2500, select local appraisal companies to do the appraisals (appraisers don't need to be MAI certified) by competitive bid. The outside appraisals will be submitted to the Owner (City) for approval and sign off. 7. Present easement deed form to the property owner for signature. The presentation and negotiation process includes: • Personal presentation of offer letters (where ever feasible) using "Letter of Agency" prepared and signed by Owner (City). • 3 attempts to obtain each easement • Negotiation of administrative settlements consistent with the Owner Guidelines as presented at the 2/l/95 meeting with Owner • Recording of negotiation attempts on standard form • Obtain Owner (City) authorization for Administrative Settlements that are outside Owner (City) guidelines • Preparation of Owner standard form if negotiated agreement more than 10 percent greater than appraisal • Notarizing signatures of property owner on deed form Appendix A5, January 1996 Page 3 • Hand delivery of signed deeds and agreements to sell to Owner (City) once each week • Pick up payment checks from Owner (City) and mail by certified mail to property owner with return receipt to be signed and returned by property owner • Recording of returned receipt and forwarding receipts to Owner (City) for their records 8. Prepare and send Deed of Release letters to lien holders as determined to be required by the Owner (City). Owner will determine need for Deed of Release after executed deeds are turned over to the Owner. 9. Site Finders will testify at first condemnation hearing for each parcel under condemnation about attempts to obtain easement through negotiation. PHASE II PART 2 PROJECTS FINAL DESIGN A. Project Description Provide design services for the Phase II Part 2 projects. These projects are improvements to Mississippi River lift stations and force main system and to the Sloan Creek Sewer. The 4 Mississippi River lift stations transmit wastewater from the Cape Rock/Red Star, Sloan Creek, Main and Fort "D" watersheds to the wastewater treatment plant. The projects and estimated line lengths are summarized below: Lift Stations and Force Main Replace 4 Lift Stations LS No. 1 - Sloan Creek LS No. 2 - Shoe Factory LS No. 3 - Main and Merriweather LS No. 4 - Sawmill Replace Force Main 13,400 lineal feet Sloan Relief Sewer 10,800 lineal feet The scope of work and estimated man hours are based on the draft Phase II Facility Plan which is currently under review by the Missouri Department of Natural Resources (DNR). If the preliminary recommendations are revised in the final Facility Plan or if detailed design investigations significantly change the level of work anticipated in the draft Facility Plan, this scope of work as well as the estimated budget may need to be adjusted accordingly. The Appendix A5, January 1996 Page 4 preliminary recommendations for each project is listed below: The new lift stations will be concrete wet wells with submersible type pumps. The valves in the pump discharge lines will be housed in underground vaults. Flow meters are not anticipated. Emergency generators will be installed at the lift stations to provide power during blackouts. Telemetering to the wastewater treatment plant will be provided so that the lift stations can be monitored by City personnel . Each lift station will be located near the existing station it replaces. The top of Lift Station Nos. 1 and 4 which are outside the flood wall will be raised above the 100 -year flood elevation, as will the electrical controls and emergency generators. The force main will be the existing 10 -inch pipe between Lift Station Nos. 1 and 2, new 20 -inch pipe between Lift Stations Nos. 2 and 3, and new 24 -inch pipe between Lift Station No.3 and the 54 -inch outfall sewer junction near the treatment plant. The alignment will closely follow the existing force main and the 27 -inch sewer, except between the Morgan Oak Street Bridge vicinity and the intersection of Independence Street and Water Street, it will be routed along the right -of way of Aquamsi Street and Main Street. This alignment is to minimize the possibility of disturbing historic cultural resources. The Sloan Relief Sewer will replace the existing sewer which is currently overloaded. About 2300 feet of new sewer will extend up stream beyond the present sewer to expand the service area. The new sewer will generally parallel the existing sewer. Segments of the existing sewer with significant numbers of house laterals will be retained to minimize the number of lateral reconnections. Existing aerial crossings will be eliminated where this is compatible with the design. B. Task Descriptions 1. Review existing drawings and background information related to the design projects. 2. Resolve questions and issues with Walker and Associates on aerial surveys and Koehler Land Surveying on ground surveys. 3. Conduct field visits to verify mapping and to develop the sewer line routing. 4. Perform cursory geological investigation to evaluate soil conditions and depth to rock for the force main and Sloan Relief projects. This will be performed by utilizing existing soil Appendix A5, January 1996 Page 5 maps, existing sewer plans, visual observation, and historical data from the City. 5. Review Wye Report books at City Hall as necessary to find locations of house lateral connections for the Sloan Relief project. 6. Determine the final line routing based on the aerial and ground survey information. Every effort will be made to minimize disturbances to traffic, utilities, business customers, and landscaping. 7. Conduct a detailed review meeting with the City to confirm agreement with the routing before proceeding with final design drawings. 8. Finalize design calculations. The preliminary design assumptions and sizing in the Phase II Facility Plan will serve as the design basis for the Phase II Part 2 projects. 9. Revise as necessary the Volume 2 Master Specification used on previously designed portions of the Sanitary Sewer Improvement Program. Revisions will be made as required to tailor the master specification to the specifics of each individual project in the Volume 1 Contract Document. 10. Prepare detailed engineering design of new sanitary sewers, force main and pump stations. 11. Prepare bid documents, including plans, specifications and contract documents. Engineers Joint Contract Documents Committee up -front documents will be used. Three sets of bid documents will be provided for review. Five sets of final bid documents will be provided upon completion of each project. 12. Perform geotechnical investigations including soil borings at the pump station locations and along the proposed sewer and force main alignment. Two boring mobilizations are anticipated. The pump station locations will be investigated early in the project to provide information for the pump station structural design. Laboratory consolidation testing will be included. A brief memorandum report will define pump station foundation design criteria. A second set of soil borings will be performed after the sewer and force main design is complete to identify the subsurface materials expected to be encountered during construction. This is to provide information for the contractors bidding the project. Borings about every 1500 feet are anticipated. A brief memorandum -type reports will be issued discussing the effect of subsurface materials on trench excavation, temporary excavation support, backfill, and ground water control. Appendix A5, January 1996 Page 6 13. Prepare construction cost estimates for each individual project based on the construction documents produced. 14. Assist the Owner with the submission of plans and specifications to Missouri Department of Natural Resources for construction permit application and to the US Army Corps of Engineers for a "Section" 404 Permit for wetlands. A simple submission for the 404 permit including a location map and brief project description to receive a National Permit is anticipated. Except for the railroad permits listed below, no other permits are anticipated. 15. Assist the Owner in obtaining railroad crossing permits where the forcemain crosses the Burlington railroad tracks. Two crossings are anticipated for the Lift Station and Force Main project. 16. Conduct periodic meetings with the City to review design concepts and assumptions and to get direction where alternatives have been considered and or decisions need to be made. CULTURAL RESOURCE SURVEY Clearance letters are required as part of the Phase II Facility Plan. The clearance response from the Missouri Historic Preservation Program required that a cultural resource survey be conducted with in the Fort "D" CSO, Sloan Creek CSO, Sloan Relief sewer and South Ramsey watersheds and along the Lift Station and Force Main route. With the approval of the City and to not delay the project, Sverdrup proceeded with this work. This work was subcontracted to Historic Preservation Associates. They provided an on -the -ground survey of the sewer, force main and pump station locations as they were defined in September 1995; reviewed the records of the State Historic Preservation Officer and other relevant literature; and provided a written report documenting the results of the survey and recommending necessary additional action. Sverdrup spent considerable effort coordinating the work and modifying the routing of the Mississippi River force main to minimize the potential of encountering significant cultural resources. AMENDMENT 4 TO APPENDIX C COST ESTIMATE SUMMARY JANUARY 1996 Add: Labor Cost Estimate Estimated Manhours 224 3,740 92 Average Rate, $/hr 26.50 24.00 24.00 Salary Related Expense Factor 1.428 1.428 1.428 Salary Cost 8,480 128,180 3,150 G&A Overhead 9 92.5% 7,840 118,570 2,920 Package Shipment $16,320 246,750 6,070 Subcontractors Koehler Land Surveying 69,610* 2,750 SiteFinders, Inc. 171,600* Boning 16,500 Soil Tests 1,000 Historic Preservation Associates Mm $241,210 $20,250 $8,770 Other Reimbursable Cost Summary Travel $300 $1,870 Travel Meals 60 530 Duplicating 100 1X 700 30 Miscellaneous 50 300 40 Package Shipment 100 CADD Design 28,600 CADD Plotting 300 50 Micro Computer 50 150 Other Cost Total $660 $33,450 $120 Fixed Fee $1,960 $29,610 $730 Totals $260,150 $330,060 $15,690 * Phase II easements, easement plats and easement negotiations are estimated on a lump sum per parcel basis. Koehler work is estimated at 193 parcels, 6 requiring permanent only, 103 requiring temporary, and 84 requiring temporary and permanent easements. SiteFinders 193 parcels, with 15 allowed for outside appraisal. If actual easements exceed these assumptions additional compensation may be requested at the per unit price. 13328 1 AMEND4.MHR C-1 00 gl NIINII I In �I 00�I 'T °°I �I �I �I'I I I I N U z V N 00 �lO N It 00 N w V) w E- O U u ti � M N M I- a w V) a v N o M o � 4r N 110 -- v N o �D IC •-- o O� 0 'tet 00 �t 0 p� 0 �D H O w A Q w o0 \O -,t N 00 `d' N "t N ti' N N M N M 00 �o rA U per.. N C S [.r -,t 00 ti o0 �O 00 00 N 00 �t C6. w r Q a w x Q+ U �U U N a w aO Q °o U a O • Q _ a N y ct O c w CA wCO , O N O b ) catc U ~ O U N� N p In �p U a O a .N. a y 3 G C �° U U U N O Gi ro� U U U a U G cz U U r—I U S a cr G U CL U CJ a N A. o cd U a cd O U cC ct U O N U M U 00 rt �O t� 00 �t 00 N N N �10 � N M .--. N � O •ct O 00 O v V� M M �+ 00 E-� cq o 0,I0 "o � 00 ` Q, *K EF ., Q a >w O O O o00 r- O O W N �. � 00 \.O �--� 00 00 1- N N M Nt N kD \�O •--� a F Q � N � }}G, `< 00 �o 00 00 O O a 00 \o 171F tc 3 Q rA W a v c A ar cc CV cz 4. .2 > m H acz A Q ULn • . • • Q � �. � U A G% � g M U AMENDMENT NO. 4 APPENDIX D SCHEDULE JANUARY 1996 Add: Several factors requiring revision of the schedule have occurred since Amendment No. 3 was approved. Easement acquisition took longer than planned because of difficulty in locating some owners, multiple out of town signatures required on some easements and a bankruptcy requiring condemnation. Testing on the existing force main showed replacement is required. Also the Missouri Historic Preservation Program required a Cultural Resource Survey for the Fort "D" CSO, Sloan Creek CSO, Lift Station and Force Main, Sloan Relief, and South Ramsey projects. Easement acquisition for the Phase I projects is essentially complete but several problem easements remain on the College/Henderson CSO- North and West Side Relief projects. At least one condemnation will be required. The condemnation schedule will be set by the City. The target date for completion of Phase I easements is May 1996. Easement acquisition for the Phase II projects will start as soon as Amendment No. 4 is executed by the City. Easements will be solicited in order of the project construction schedule. A firm date for the completion of easement acquisition can not be given because of the uncontrollable factors discussed above. The target date based on City execution of Amendment No. 4 the week of January 22, 1996 and expeditious condemnations by the City, if required, is August 1996. Completion of the Phase II Facility Plan was delayed to incorporate the results of the force main testing and the Cultural Resource Survey. The draft Facility Plan was completed in December 1995 and the public meetings will be held on January 24, 1996. The date of final approval of the Facility Plan depends on the Missouri Department of Natural Resources (DNR) review schedule. Design of the projects affected by the Cultural Resource Survey was delayed pending results of the survey. Identification of significant cultural resources could have significantly affected the line routing and lift station placement. To meet DNR review schedules preliminary work on the Phase II Part 2 projects was begun in December 1995. The revised schedule for design of the Phase H projects and the construction schedule for all the projects is shown on the bar schedule. The bar schedule is based on City execution of Amendment No. 4 the week of January 22, 1996. The Phase I projects construction schedule has been modified because easement acquisition was not complete in time for some of the original dates and the City decided to spread the Sanitary Sewer Improvement Program construction over several years to allow a more consistent inspector work load. Phase I and Phase II project construction has been integrated as shown on the bar schedule. AMENDMENT 4 TO APPENDIX D, cont. SCHEDULE JANUARY 1996 95 1996 1997 1998 1999 ID Task Name Jul Oct Jan Apr Jul Od Jan Apr Jul Oct Jan Apt Jul Oct JanAprJul I SANITARY SEWER IMPROVEMENT PROGRAM 2 PHASE I CONSTRUCTION 3 OUTFALL RELIEF 4 ADVERTISE 5 AWARD CONTRACT 6 CONSTRUCTION 7 COLLEGEIHENDERSON CSO - SOUTH ADVERTISE 9 AWARD CONTRACT 10 CONSTRUCTION 11 HENDERSON TRUNK SEWER 12 ADVERTISE 13 AWARD CONTRACT 14 CONSTRUCTION is WALNUTIMENDERSON CSO 16 ADVERTISE 17 AWARD CONTRACT 18 CONSTRUCTION 19 WEST SIDE RELIEF SEWER 20 ADVERTISE 21 AWARD CONTRACT 22 CONSTRUCTION 23 COLLEGE/HENDERSON CSO - NORTH 24 ADVERTISE 25 AWARD CONTRACT 26 CONSTRUCTION 27 PHASE II DESIGN & CONSTRUCTION mom Now: 28 FORT-D"CS �mmmmimmmw 29 DESIGN 30 ADVERTISE 31 AWARD CONTRACT 32 CONSTRUCTION 33 MAIN CS Emmm" P0000 34 DESIGN 35 ADVERTISE 36 AWARD CONTRACT 37 CONSTRUCTION 38 SLOAN CREEK CS 39 DESIGN 40 ADVERTISE 41 AWARD CONTRACT 42 CONSTRUCTION 43 SOUTH RAMSEY L.S. & FORCE MAIN WON ----mommom MEN! 44 DESIGN 45 ADVERTISE 46 AWARD CONTRACT 47 CONSTRUCTION 48 UFT STATIONS & FORCE MAIN INNE 49 DESIGN so ADVERTISE 51 AWARD CONTRACT 52 CONSTRUCTION MEE= 63 SLOAN BELIE MONSON Now: 64 DESIGN 55 ADVERTISE 56 AWARD CONTRACT 57 CONSTRUCTION AMENDMENT NO. 5 to AGREEMENT BETWEEN THE CITY OF CAPE GIRARDEAU, MISSOURI and SVERDRUP CIVIL, INC. Dated September 7, 1994 Note: All other terms of the original contract remain unchanged with the exception of the following: Article 3 - Compensation and Payment On page 3 under A. Cost - Replace the second paragraph with: The total cost (exclusive of fixed fee) is estimated to be $4,036,384.00. The fixed fee shall be $314,024.00. The total amount to be paid for design and construction services under this Agreement shall not exceed $4,350,408.00 including cost and fixed fee, without approval of the Owner. Sverdrup shall notify the Owner when costs incurred and obligated amount to 95 % of the total estimated cost and shall not incur costs beyond the estimated cost without prior approval of the Owner. A summary of estimated cost breakdown is presented in APPENDIX C. Article 11 - Contract Documents On page 9 amend Article 11 to read: This Agreement consists of: 1. Agreement for Professional Services dated September 7, 1994 2. APPENDIX A - Scope of Services 3. APPENDIX Al - Phase 1 Scope of Work 4. APPENDIX A2 - Phase 2 Scope of Work 5. APPENDIX A3 - Phase I Easements and Miscellaneous Scope of Work 6. APPENDIX A4 - Phase I Projects Construction Program, Phase II Projects Part 1 Design, Surveying, Smoke Testing and Flow Monitoring 7. APPENDIX A5 - Phase II Projects Easements, Part 2 Design, Cultural Resource Survey Amendment No. 5 Page 2 8. APPENDIX A6 - Additional Scope for Previous Amendments, Phase II Projects Construction Services 9. APPENDIX B - Additional Owner Supplied Information and Activities 10. APPENDIX B2 - Additional Owner Supplied Information and Activities 11. APPENDIX B3 - Additional Owner Supplied Information and Activities 12. APPENDIX B4 - Additional Owner Supplied Information and Activities 13. AMENDMENT 1 to APPENDIX C 14. AMENDMENT 2 to APPENDIX C 15. AMENDMENT 3 to APPENDIX C 16. AMENDMENT 4 to APPENDIX C 17. AMENDMENT 5 to APPENDIX C 18. AMENDMENT 1 APPENDIX D 19. AMENDMENT 2 APPENDIX D 20. AMENDMENT 3 APPENDIX D 21. AMENDMENT 4 APPENDIX D 22. AMENDMENT 5 APPENDIX D Proposed by Sverdrup Civil, Inc.: Date: Accjepted-by City of gape Girardeau: Michael G. Miller City Manager Attachments: Appendix A6 r Appendix B4 Amendment 5 to Appendix C Amendment 5 Appendix D Robert B. Barbour, P.E. Vice President ATTEST: - 1V City Clerk APPENDIX Ab CITY OF CAPE GIRARDEAU SANITARY SEWER IMPROVEMENT PROGRAM ADDITIONAL SCOPE FOR PREVIOUS AMENDMENTS PHASE II PROJECTS CONSTRUCTION SERVICES SEPTEMBER 1997 ••• ADDITIONAL SCOPE TO PREVIOUS AMENDMENTS The scope of work for some segments of the professional services provided in the Agreement and Amendments 1 through 4 have increased. This increased scope is added to allow reallocation of estimated cost as listed in Appendix C. A. PHASE I PROJECTS FINAL DESIGN ADDITIONS Costs in addition to the originally estimated Amendment 1 Reimbursable Costs were required to complete the Phase I projects final design: Additional aerial mapping was required when the Sloan Relief project was added to the Sanitary Sewer Improvement Program. This was invoiced under Phase I Design. 2. The services of Jason Consultants to review uncased boring and microtunneling specifications were required when it was decided to modify Volume 2 Specifications to allow construction using either cut and cover or trenchless sewer construction. 3. Additional CADD and CADD plotting costs are required because of changes to the West Side Relief and College/Henderson North design and because more CADD time was used than originally estimated. B. PHASE H PART I DESIGN ADDITIONS Major design and Bid Document changes requiring major redo of completed work have increased the labor scope of work for the Phase II Part I Design originally added in Amendment 3 : 1. At the request of the Owner the design flow to the South Ramsey Lift Station was increased by 400% to accommodate Ramsey Water Treatment Plant sludge and filter backwash. Complete redesign of the lift station and force main was required as well as significant coordination with the Missouri Department of Natural Resources (DNR) to accept the water treatment discharges in the sewer system and at the wastewater treatment plant. 1:\ADMIN\CONTRACRAMEND 5\APX A6.S15 SSIP Amendment 5 Page 2 2. At the request of the Owner the location of the South Ramsey Lift Station was moved twice. The original location identified in the Facility Plan would have water on the access road during a 100 year flood. The second location was on Missouri Department of Transportation property and after considerable investigation it was determined approval for purchase of the site would be difficult and would cause considerable delay. The third and selected site has unflooded access during the 100 year flood but required significant relocation of the force main. 3. Significant modifications to the Volume 2 Specifications were required to accommodate either cut and cover or trenchless construction. 4. Volume 1 Specifications for the CSO projects required considerable modification to convert to a lump sum bid, place responsibility for site conditions on the construction Contractor and add unit prices for extra work. Considerable negotiations with DNR were required to obtain acceptance of the unit prices listed for extra work. 5. The Lift Stations and Force Main project was redesigned (scope added below) to accommodate moving two lift stations. Drawings and design concepts for the Fort "D" CSO and Sloan CSO projects had to be modified to accommodate this change. 6. Considerable unanticipated effort is required on the Main CSO project to design a building sump system for the Missourian Building and to resolve complex interconnections between sanitary and storm sewers for the Main Tunnel area. Both of these efforts are ongoing. Complete solution of the Main Tunnel may be beyond the scope of the Sanitary Sewer Improvement Program (144 additional manhours after August 1997 are allowed). 7. At the request of the Owner, plans developed by the Owner for a storm sewer running in the area behind City Hall will be included in the Main CSO Bid Documents. Sverdrup is not responsible for the design but will modify the Main Bid Documents to accommodate a separate identifiable price for this work. The Owner designed work will be invoiced separately by the construction Contractor to separate it form the loan eligible Sanitary Sewer Improvement Program. C. PHASE H PART 2 PROJECTS FINAL DESIGN The Lift Stations and Force Main project was added to the Agreement scope as part of Amendment 4. The original concept for the four lift stations that are to be replaced as part of that project was to replace each lift station adjacent to the existing station. Geotechnical borings at Lift Station No.1 and Lift Station No.4 indicated the possible presence of suspicious material. At the direction of the Owner, the original concept was reevaluated and it was decided to move IAADMINTONTRACI'\AMEND 5\APX A6.S15 SSIP Amendment 5 Page 3 these lift stations. The new locations significantly improve operations allowing access during a 100 year flood but significantly changed the original concept, requiring significant rework to implement. 1. Lift Station No. 1 was totally redesigned to accommodate flow from the original Cape Rock/Red Star area as well as flow from the Sloan Relief sewer. Considerable additional geotechnical effort was required to design the fill required at the new site. 2. The Cape Rock/Red Star sewer was extended to the Lift Station No. 1 site. The line was moved to the north side of Sloan Creek to eliminate an aerial crossing but this required additional surveys and cultural resource evaluation. 3. Removing the Sloan Creek flow from Lift Station No.2 required the lift station be down sized. 4. The lower portion of the Sloan relief sewer project was redesigned to coordinate with the relocation of Lift Station No. 1. 5. Lift Station No.4 was moved west of the original location, considerably up stream from the downstream end of the Fort "D" sewer. Because of project phasing, the Fort "D" sewers down stream of Lift Station No.4 were added to the Lift Stations and Force Main project. 6. Amendment 4 assumed two routine Burlington Northern Santa Fe Railroad crossings. Surveys have indicated railroad property is more extensive than expected and a significant portion of the new force main will run on railroad property. The issue of a lease for this additional length is requiring considerably more effort to negotiate than originally anticipated. PHASE II PROJECTS CONSTRUCTION SERVICES Sverdrup will provide construction phase basic services for the Phase II projects to assist the Owner with bidding, review contractor submittals and issue change orders relative to changed conditions. Sverdrup will also provide a Resident Engineer to coordinate these engineering services in the field, respond to questions by the public about the project and coordinate the activities of resident inspectors who will observe for conformance of the construction with the Construction Contract Documents. Resident engineering services include a part time secretary/administrative assistant to provide clerical assistance to the resident engineers office. The Owner will provide the resident inspectors. 1:\ADMIN\CONTRACRAMEND 5\APX A6.S15 SSIP Amendment 5 Page 4 There are six Phase II projects: Phase II Part I • South Ramsey • Sloan Creek CSO • Main CSO • Fort "D" CSO Phase II Part 2 • Lift Stations and Force Main • Sloan Relief Office and follow-up services for construction of the six Phase If projects are included in this Amendment as well as resident engineering services for 27 months (June 1997 through August 1999, the scheduled time to complete construction of the Sanitary Sewer Improvement Program). The performance of services by Sverdrup during construction shall not relieve the Construction Contractors of responsibility to execute the work in accordance with Contract Documents. Neither the Owner nor Sverdrup shall be responsible for construction means, methods, techniques, sequences and procedures employed by the Construction Contractors in the performance of the construction work or the safety precautions and programs incidental to the work of the Construction Contractor. Neither the Owner nor Sverdrup shall be responsible for the failure of any Construction Contractor to carry out it's work in accordance with the construction Contract Documents. A. BASIC CONSTRUCTION PHASE SERVICES (BASIC SERVICES) 1. Assist during the bidding process, including coordination with the Owner for advertisement of bid, conduct one prebid meeting for each project, respond to technical questions raised during the bid, prepare addenda, evaluate bids and provide recommendations of award to the Owner. Provide 20 sets of bid documents for each project to the Owner to distribute to bidders. If additional sets are required they will be an addition to this Agreement and will be provided to the Owner at cost. 2. Provide selected Construction Contractor with five sets of construction documents for each project for use during construction. 3. Review shop drawings and other required Construction Contractor submittals for conformance with the design concept shown on the drawings and technical I:\-ADMIN\CONTRACi\AMEND 5\APX A6.SI5 SSIP Amendment 5 Page 5 specifications. Sverdrup's review and recommendation shall not extend to means, methods, sequences, techniques or procedures of construction, or to safety precautions or programs incident thereto, as these are the responsibility of the Construction Contractor. Sverdrup's action shall be taken with such reasonable promptness as to cause no delay in the Work, while allowing sufficient time in Sverdrup's professional judgement to permit adequate review. Review of such submittals is not conducted for the purpose of determining the accuracy and completeness of other details such as dimensions and quantities or for substantiating instructions for installation. Sverdrup's approval of specific items shall not indicate an approval of an assembly of which the item is a component. When professional certification of performance characteristics of materials is required of the Construction Contractor by the drawings or technical specifications, Sverdrup shall be entitled to rely upon such certification. Sverdrup will not be liable for the results of interpretations or decisions rendered in good faith in connection with the referenced submittals. 4. Respond to questions from the Construction Contractors, Resident Engineer or resident inspectors requiring interpretation or response to changed conditions. 5. The Main CSO and Fort "D" projects will be bid lump sum to allow cut and cover or trenchless construction as determined by the Construction Contractor. To minimize construction cost, the Construction Contractor is encouraged to recommend changes to the Construction Contract Documents and include these assumed changes in the bid price. Sverdrup will review these changes for conformance with the contract documents, Missouri Department of Natural Resources regulations and/or good engineering practice. Depending on the scope of the change, adequate review may take significant manhours. The manhours required to review the changes will not be known until the requests are made. It is understood that Sverdrup will use due diligence in making these reviews but additional manhours and cost may be requested if the reviews require more manhours then have been anticipated in estimating the construction services estimate in Appendix C. 6. Prepare any necessary working drawings or change orders, including recommendation and submittal of contract modifications for approval by the Owner and review and recommendation of time extension requests from Construction Contractor for approval by the Owner. 7. Visit the job sites periodically to observe the construction and participate in the final review of construction to note any deficiencies. I:\ADMIN\CONTRACT\AMEND 5\APX A6.S15 SSIP Amendment 5 Page 6 B. RECORD DRAWINGS Prepare "record drawings" of the completed projects. The information submitted by the Construction Contractor and changes to the Contract Drawings made during progress of the work shall be used in preparing "record drawings" for each construction project. Submit to the Owner, upon completion of the "record drawings", one set of mylar drawings for each project and that same information stored electronically on computer disks compatible with the AutoCAD software. As discussed under B. 5. above, the manhour and CADD effort required for "record drawings" depends on the changes made to the Construction Contract Documents during construction. For the Main CSO and Fort "D" projects, changes requiring a large number of manhours are possible. It is understood that Sverdrup will use due diligence in making the changes required to prepare the "record drawings but additional manhours and cost may be requested if more manhours are required then anticipated in preparing the Appendix C estimate. C. PLAN OF OPERATION AND OPERATION AND MAINTENANCE MANUAL A Plan of Operation and is not required by the DNR for these projects. An Operation and Maintenance Manual is required for the lift stations on the Lift Stations and Force Main project and for the South Ramsey lift station. Training for operation of the lift stations will be by the supplying vendor. The scope of work for the Operation and Maintenance Manual consists of assembling operation and maintenance information provided by equipment vendors. Sverdrup will provide brief introductory information to coordinate the vendor supplied material and a general description of lift station operation. The premise is Cape Girardeau operating and maintenance personnel are thoroughly familiar with lift station operation and need only the proprietary details for operating and maintaining the equipment provided by the Construction Contractor. D. RESIDENT ENGINEERING SERVICES Provide Resident Engineering services and coordinate these serviecs with the Owner. The Resident Engineer and a secretary/administrative assistant will be located in Cape Girardeau. The Owner will provide on a rental basis about 200 square feet of office space 1:\ADMIN\CONTRACI\AMEND 5\APX A6.S15 SSIP Amendment 5 Page 7 in the City hall. Basic furniture and equipment for the office are included in the project budget. PC computers and associated equipment for the Resident Engineer and secretary/administrative assistant are provided by Sverdrup. Resident inspectors will be provided by the Owner and the Resident Engineer will generally coordinate their activities. Because of the large amount of coordinated documentation required for these Revolving Loan projects, allow for lap top computers for the Resident Enginer and two inspectors in the project budget. Part-time office space, separate from the Resident Engineer space, will be provided for the resident inspectors by the Owner at no cost to Sverdrup. Previously contracted work already underway has experienced difficulty in accessing a common Owner supplied telephone line for fax and other electronic communication. An outside phone line for electronic communication during the Phase II work is included in the Appendix C cost estimates. As a condition for clearing the Lift Stations and Force Main project for Revolving Loan Funding, the Missouri Historic Preservation Program requires underground construction along Independence and Water Streets be monitored by a Professional Archeologist for cultural materials that might have historical significance. Historic Preservation Associates will be subcontracted for this work. Twenty working days are allowed in the cost estimate in Appendix C but the Owner will be invoiced the daily lump sum amount for only the number of days actually required. Rain days and portions of days will receive the full daily lump sum. The Archeologist will be reimbursed for time, transportation, living expenses, and supplies used to record findings while at the job site. It is anticipated the Archeologist will arrive on Sunday evening and leave Cape Girardeau on Friday evening. Four round trips to Fayetteville, Arkansas are allowed in the cost estimate. If the construction schedule requires additional round trips, it may be necessary to add these to the Agreement. A report summarizing the field work will be prepared. Research is required to identify and document historically significant items. The cost of documentation efforts depends on what is found. $12,500 is allowed in the Appendix C estimate but actual cost may be more or less. If actual documentation costs are greater then $12,500 the reasons will be documented and Sverdrup will be due the additional cost. Specific Resident Engineering Services are: 1. Conduct one pre -construction meeting before each project. The conference will be documented by Sverdrup and the meeting notes distributed to all participants. The notes will respond to questions generated at the meeting. 1:\ADMIN\CONTRACTIAMEND 5\APX A6.S15 SSIP Amendment 5 Page 8 2. Receive the Construction Contractors schedules and any required updated schedules, and review for conformance with the Construction Contract Documents. Such review shall not extend to means, methods, sequences, techniques, or procedures of construction, that are the responsibility of the Construction Contractor. 3. Receive shop drawings, catalog cuts, samples and scheduling of materials requirements from the Construction Contractor. Distribute these within Sverdrup for review. Receive the reviewed submittals and forward to the Construction Contractor. 4. During the course of the work, verify that certificates, manufacturer's maintenance and operation manuals, warranties and other data required to be assembled and furnished by the Construction Contractor were submitted. 5. Coordinate the work assignments of resident inspectors to be provided by the Owner. Coordinate the witnessing of all tests. Most tests will be witnessed by the resident inspectors. Resident Engineer shall generally oversee the activities of the resident inspectors and report to the Owner if their performance is unsatisfactory. 6. Through the resident inspectors and with some personal visits to generally review the construction, observe the progress and quality of the construction work. Observation is to determine, in general , if the work is proceeding according to the Construction Contract Documents and shop drawings. 7. Order, where appropriate, testing by the Owner to check or confirm test results provided by the Construction Contractor. 8. Provide liaison between the Owner and the Construction Contractors. 9. Receive and respond to questions from the public regarding the project. 10. Conduct meetings with the Construction Contractors and the Owner on an as - needed basis to monitor and review the progress of the work. This activity assumes timely submitting of the logs by the inspectors. 11. Summarize daily logs recording construction activities and prepared by City Inspectors into a weekly report to be submitted to the Owner. I:\ADMIN\CONTRACRAMEND 5\APX A6.SI5 SSIP Amendment 5 Page 9 12. Oversee review by the resident inspectors of the Construction Contractors' estimates for periodic payment. These will be reviewed for compliance with established procedures, notinZD g particularly the work completed and material delivered to the construction site or at approved off site location. 13. Initiate change orders and working drawings required to meet changed conditions. 14. Provide interim and final inspections for general conformance with the construction documents, and prepare recommendations on acceptance of the work. 15. Construction Contractor will be responsible for surveys and layout. Owner will provide survey party if requested by the Resident Engineer for checking. E. POST CONSTRUCTION FOLLOW-UP SERVICES Follow-up services will be provided as required by the Missouri Department of Natural Resources (DNR) and recorded in Letter No. 13328-513 dated May 29, 1997. One year of follow-up is required for each of the Phase II Part 1 and Phase II Part 2 segments. One year after completion of the Phase II Part 1 construction and again one year after completion of the Phase II Part 2 construction prepare a letter to DNR. No trips to Cape Girardeau are included. The letters will discuss for each construction project: 1. Compliance of the completed construction with design objectives 2. Best knowledge on the status of eliminating storm water from sanitary sewers 3. Resolution of any problems identified including required corrective measures, cost and schedule. 1:1ADMIMCONTRACTTAMEND 5\APX A6.515 •.• AMENDMENT 5 APPENDIX B4 CITY OF CAPE GIRARDEAU SANITARY SEWER IMPROVEMENT PROGRAM ADDITIONAL OWNER SUPPLIED INFORMATION AND ACTIVITIES SEPTEMBER 1997 Provide access, at no cost to Sverdrup, to the Owner's Internet service. This services is provided to Sverdrup for project related communications. 2. Check completed sewer, manhole and other completed construction elevations and coordinates as requested by the Resident Engineer. 3. Smoke test individual house sewers (laterals) at the time they are excavated by construction contractor for connection to the new sewer. Correct infiltration and/or inflow conditions observed. Appendix B AMENDMENT 5 TO APPENDIX C CITY OF CAPE GIRARDEAU SANITARY SEWER IMPROVEMENT PROGRAM INTRODUCTION TO COST ESTIMATE ADJUSTMENTS PHASE II CONSTRUCTION SERVICES COST SEPTEMBER 1997 To conform to Missouri Department of Natural Resources requirements that loan applications for professional services are limited to Agreement cost estimates for the subject segment of work, previous cost estimates through Amendment 4 are reallocated in Amendment 5 and Phase II Construction Services Costs are added: • Summary of Amendment 5 Cost Modifications - summarizes the cost reallocation to the estimated cost at completion for previous Agreement tasks and adds Phase II Construction Services Costs. A $57,741.00 surplus from previous Agreement costs is applied to the Phase II Construction Services Costs. • Additional Cost Allocation for Previous Amendments - lists the estimated costs for the additional scope to previous Agreement tasks listed in Appendix A6. • Phase II Construction Services Cost - lists the estimated costs for that work. • Phase II Construction Services Estimated Manhours - lists the estimated manhours that are the basis for the Phase II Construction Services Cost. Introduction AMENDMENT 5 TO APPENDIX C CITY OF CAPE GIRARDEAU SANITARY SEWER IMPROVEMENT PROGRAM SUMMARY OF AMENDMENT 5 COST MODIFICATIONS SEPTEMBER 1997 Original Estimate Adjustments Phase 11 Amendment 5 at to Construction Estimated Estimates Completion Estimates Phase Cost Phase I Facility Plan Labor 101,102 100,620 94,446 (6,174) 94,446 Directs 110 4,995 1,862 (3,133) 1,862 Fee 12,070 11,334 (736) 11,334 Total 117,685 107,642 (10,043) 107,642 Phase I Design Labor 201,221 591,030 586,442 (4,588) 586,442 Directs 210 275,640 300,765 25,125 300,765 Fee 70,920 70,373 (547) 70,373 Total 937,590 957,580 19,990 957,580 Phase II Facility Plan Labor 103, 123 213,900 231,814 17,914 231,814 Directs 113 143,640 123,578 (20,062) 123,578 Fee 25,670 27,818 2,148 27,818 Total 383,210 383,210 383,210 Phase I Easement Acquisition Labor 202 23,580 23,077 (503) 23,077 Directs 212 188,220 97,291 (90,929) 97,291 Fee 2,830 2,769 (60) 2,769 Total 214,630 123,137 (91,493) 123,137 Phase II Part 1 Design Labor 203 350,120 444,680 94,560 444,680 Directs 213 344,834 338,213 (6,621) 338,213 Fee 42,010 53,362 11,352 53,362 Total 736,964 836,254 99,290 836,254 Phase I Resident Engineer Labor 401 238,070 145,351 (92,719) 145,351 Directs 410 58,580 71,480 12,900 71,480 Fee 28,570 17,442 (11,128) 17,442 Total 325,220 234,273 (90,947) 234,273 Phase I Construction Office Services Labor 301 189,510 177,592 (11,918) 177,592 Directs 310 9,510 10,105 595 10,105 Fee 22,740 21,311 (1,429) 21,311 Total 221,760 209,008 (12,752) 209,008 Phase 11 Part 2 Design Labor 204 246,750 303,310 56,560 303,310 Directs 214 53,700 52,442 (1,258) 52,442 Fee 29,610 36,398 6,788 36,398 Total 330,060 392,150 62,090 392,150 Phase II Easements Labor 205 16,320 44,063 27,743 44,063 Directs 215 241,870 193,857 (48,013) 193,857 Fee 1,960 5,287 3,327 5,287 Total 260,150 243,207 (16,943) 243,207 Summary 1 AMENDMENT 5 TO APPENDIX C CITY OF CAPE GIRARDEAU SANITARY SEWER IMPROVEMENT PROGRAM SUMMARY OF AMENDMENT 5 COST MODIFICATIONS SEPTEMBER 1997 Original Estimate Adjustments Phase II Amendment 5 at to Construction Estimated Estimates Completion Estimates Phase Cost Phase I Record Drawings Labor 302 Directs 312 Fee 972 3,830 Total Phase I Follow-up services Labor 501 Directs 510 Fee 320 Total Phase II Construction Office Services Labor 304 Directs 314 Fee Total Phase II Record Drawings Labor 305 Directs 315 Fee Total Lift Station 0&M Manual Labor 306 Directs 316 Fee Total Phase II Resident Engineer Labor 402 Directs 412 Fee Total Phase II Follow-up Services Labor 502 Directs 512 Fee Estimated Totals thru Amendment 5 Cost Totals Fixed Fee Totals 31,890 20,184 (11,706) 10,000 10,972 972 3,830 2,422 (1,408) 45,720 33,578 (12,142) 7,450 3,410 (4,040) 320 50 (270) 890 409 (481) 8,660 3,869 (4,791) 3,581,649 3,523,908 (57,741) 3,340,549 3,274,984 (65,565) 241,100 248,924 7,824 Summary 2 20,184 10,972 2,422 33,578 3,410 50 409 3,869 252,600 252,600 54,160 54,160 30,310 30,310 337,070 337,070 24,950 24,950 15,580 15,580 2,990 2,990 43,520 43,520 12,780 12,780 100 100 1,530 1,530 14,410 14,410 242,430 242,430 148,950 148,950 29,090 29,090 420,470 420,470 9,800 9,800 50 50 1,180 1,180 11,030 11,030 826,500 4,350,408 761,400 4,036,384 65,100 314,024 AMENDMENT 5 TO APPENDIX C CITY OF CAPE GIRARDEAU SANITARY SEWER IMPROVEMENT PROGRAM ADDITIONAL COST ALLOCATION FOR PREVIOUS AMENDMENTS SEPTEMBER 1997 Additional Labor Estimated Cost Estimated Manhours Average Rate, $/Hr Salary -Related Expense Factor Salary Cost G&A Overhead @ 92.5% Labor Total Other Reimbursable Estimated Cost CADD, Maping, Consultant Fixed Fee Reallocated from Previous Fee Estimates From Surplus through Amendment 4 Fixed Fee Total TOTALS Additional Allocation 1 Phase I Phase II Phase II Part 1 Part 2 Design Design Design 19,990 1400 760 23 26.5 1.43 1.43 46050 28800 42600 26640 88650 55440 5830 3640 4810 3010 10640 6650 19990 99290 62090 AMENDMENT 5 TO APPENDIX C CITY OF CAPE GIRARDEAU SANITARY SEWER IMPROVEMENT PROGRAM PHASE II CONSTRUCTION SERVICES COST SEPTEMBER 1997 Additional Labor Estimated Cost Estimated Manhours Average Rate, $/Hr Salary -Related Expense Factor Salary Cost G&A Overhead @ 0.925 G&A Overhead @ 0.435 Labor Total Subcontractors HPA (Main Observation) Other Reimbursable Estimated Cost Fixed Fee CADD CADD Plotting Postage/Shipping Reproduction Specifications Drawings Full Size DrawingsHalf Size Mykar Plots Miscellaneous Telephone Travel Travel Meals Auto Mileage Leased Auto Field Secretary Field Rent Miscellaneous Reimbursable Total Office Record L Station Resident Follow -Up Services Drawings O&M Services Services 2989 472 160 5218 102 30.7 19.2 29 21.45 34.9 1.43 1.43 1.43 1.43 1.43 131220 12960 6640 160050 5090 121380 11990 6140 24760 4710 57620 252600 24950 12780 242430 9800 39010 16200 41067 37800 10050 50 54,160 15,580 100 148,950 50 30310 2990 1530 29090 1180 TOTALS 337070 43520 14410 420470 11030 Phase II Construction 1 10,450 460 900 350 1620 32400 900 16560 460 1380 2760 100 200 100 2900 300 420 2400 16200 41067 37800 10050 50 54,160 15,580 100 148,950 50 30310 2990 1530 29090 1180 TOTALS 337070 43520 14410 420470 11030 Phase II Construction 1 305 Phase II Record Drawings Lift Station/Force Main Sloan Relief South Ramsey Sloan Creek CSO Main CSO Fort D CSO 305 Total 1 8 AMENDMENT 5 TO APPENDIX C 127.5 1 8 53 CITY OF CAPE GIRARDEAU 1 8 56 SANITARY SEWER IMPROVEMENT PROGRAM 1 8 26.5 PHASE II CONSTRUCTION SERVICES 1 8 97.5 106.5 ESTIMATED MANHOURS 66.5 75.5 SEPTEMBER 1997 Program Project Design/ Task Manager Manager Engineer Technicia Clerical Total Total 304 Phase 2 Construction Office Service (each task required 6 times for 6 proj.) Assist During Bidding Prepare for advertising, including advertis ment, assemble and print drawings 12 72 12 8 104 Prebid meeting Attend meeting 8 48 56 Prepare addenda, meeting based and wage rates 8 72 12 8 100 Bid Evaluation 8 48 8 64 Shop Drawing Review 190 drawings @ 3 mh/drawing=570 410 80 40 40 570 Consultation/Changes Formal RFI's 48 @ 6 + support 48 288 80 8 424 Change orders 11@ 16 + PM & support 22 176 33 231 Consultation with Resident Representative 540 540 Job Site Visits 192 160 352 Bi -Monthly Client Review Meetings 168 56 224 0 Program Management Pape Work 216 108 324 304 Total 490 1902 240 144 213 2989 2989 305 Phase II Record Drawings Lift Station/Force Main Sloan Relief South Ramsey Sloan Creek CSO Main CSO Fort D CSO 305 Total 1 8 118.5 127.5 1 8 53 62 1 8 56 65 1 8 26.5 35.5 1 8 97.5 106.5 1 8 66.5 75.5 6 48 Manhours 1 0 418 0 472 472 Manhours 2 AMENDMENT 5 TO APPENDIX C CITY OF CAPE GIRARDEAU SANITARY SEWER IMPROVEMENT PROGRAM PHASE 11 CONSTRUCTION SERVICES ESTIMATED MANHOURS SEPTEMBER 1997 Program Project Design/ Task Manager Manager Engineer Technicia Clerical Total Total 306 O&M Manuals for Lift Stations Prepare manual text (2 separate manuals) 80 80 Assemble vendor literature 12 40 16 68 DNR review 6 6 Incorporate comments 2 4 6 306 Total 8 96 40 0 16 160 160 402 Phase II Resident Services John Bennett full time at site June 1997 thru August 1999 4750 4750 Program Manager Coordinate w/ Resident 468 468 402 Total 468 0 4750 0 0 5218 5218 502 Phase II Follow -Up Services Phase II Part 1 Projects 24 8 32 Phase II Part 2 Projects 40 40 Program Management 24 6 30 502 Total 48 48 0 0 6 102 102 PHASE II CONSTRUCTION TOTALS Office Manhours 1020 2094 280 562 235 4191 4191 Field Manhours 4750 Manhours 2 AMENDMENT 5 APPENDIX D CITY OF CAPE GIRARDEAU SANITARY SEWER IMPROVEMENT PROGRAM SCHEDULE SEPTEMBER 1997 Add: The schedule is revised to meet the circumstances of the project. Design is essentially complete on all projects except for some of the additional work on the Main CSO project identified in Appendix A6 and final changes to the Lift Stations and Force Main and South Ramsey required by Missouri Department of Natural Resources (DNR) review comments. The Lift Stations and Force Main and South Ramsey projects will not be finalized until it is determined if changes are required by easement negotiations. Advertisement, award, construction schedules for the College/Henderson North, Fort "D", South Ramsey, Lift Stations and Force Main and Sloan Relief projects are modified from Amendment 4 because of easement, design, and Owner supplied inspector issues. Easement acquisition is expected to be complete in time to advertise projects as listed on the bar schedule. ID R: Task Nams Start Finish 5 1995 1997 1998 7999 Jul Oct Jan Apr Jul Oct Jan Apr Jul Oct Jan Apr Jul Od Jan Apr Jul 1 SANITARY SEWER IMPROVEMENT PROGRAM 8/2/95 7/31199 - - - • - 2 PHASE 1 812/95 11/28/98 3 OUTFALL RELIEF 8/2195 9124196 4 ADVERTISE 8/2/95 9/7195 5 AWARD CONTRACT 9/8195 11/79/95 6 CONSTRUCTION 11/20/95 9/24196 7 COLLEGE/HENDERSON CSO - SOUTH 12/18/95 9/30197 8 ADVERTISE 12/18/95 1/16/96 9 AWARD CONTRACT 1/17/96 3/16/96 10 CONSTRUCTION 9/23196 9/30/97 11 HENDERSON TRUNK SEWER 10/25195 10/1196 12 ADVERTISE 10/25,95 1217/95 13 AWARD CONTRACT 1218/95 2/5/96 14 CONSTRUCTION 2/5/96 10/1/96 15 WALNUTIHENDERSON CSO 10125/95 12/18196MOW 76 ADVERTISE 10/25195 12!7/95 17 AWARD CONTRACT 12!8195 2/5/96 18 CONSTRUCTION 2/6196 12/18/96 19 WEST SIDE RELIEF SEWER 9F7/97 9/1/98 20 ADVERTISE 9/7197 1016197 21 AWARD CONTRACT 10/6/97 12/5/97 22 CONSTRUCTION 12/6197 917!98 23 COLL EGE/HENOERSON CSO - NORTH 8/31/97 11/28/98 24 ADVERTISE 8/31/97 9129/97 25 AWARD CONTRACT 9/10197 1128/97 26 CONSTRUCTION 7129/97 7128/98 21 PHASE II 10/1195 7/31199 - 28 FORT "D" CSO 5118797 4/26198 29 ADVERTISE 5/18/97 6/17/97 30 AWARD CONTRACT 6/18197 7/30197 31 CONSTRUCTION 7/31/97 426/98 32 MAIN CSO 10/1195 12/29/98 33 DESIGN 1011/95 10/31/97 34 ADVERTISE 114/98 2/2/98 15 AWARD CONTRACT 213/98 4/3/98 36 CONSTRUCTION 4/4/98 1229/98 37 SLOAN CSO 9115196 8/27197 38 ADVERTISE 9/15196 10/16/96 AWARD CONTRACT 10/17/96 12/15/96 CONSTRUCTION 12/31/96 6/27/97 SOUTH RAMSEY SEWER 6 LIFT STA. 5/31/98 E41 6125/99 ADVERTISE 5/31/98 629/98 AWARD CONTRACT 680/98 828/98 44 CONSTRUCTION 829/98 5125/99 45 LIFT STATIONS d FORCE MAINS 11116197 5/14/99 46 ADVERTISE 11/16/97 12/15!97 47 AWARD CONTRACT 12/16/97 2/13/98 48 CONSTRUCTION 2/14/98 5/14/99 49 SLOAN CREEK RELIEF 5/3198 7/61199 50 ADVERTISE 5A/98 6/1/98 51 AWARD CONTRACT 62/98 7iil 52 CONSTRUCTION7/98 7/31199 Project: Cape Girardeau SSIP Date: 9/16/97 Task Progress Milestone ♦ Summary ^ Rolled Up Progress Rolled Up Task Rolled Up Milestone O 1:WDMINICONTRACTWMEND_51SCHEDULEISIP7 997.MPP Page 1 AMENDMENT NO. 6 to AGREEMENT BETWEEN THE CITY OF CAPE GIRARDEAU, MISSOURI and SVERDRUP CIVIL, INC. Dated September 7, 1994 Note: All other terms of the original contract remain unchanged with the exception of the following: Article 3 - Compensation and Payment On page 3 under A. Cost - Replace the second paragraph with: The total cost (exclusive of fixed fee) is estimated to be $4,505,868.00. The fixed fee shall be $379,473.00. The total amount to be paid for design and construction services under this Agreement shall not exceed $4,885,341.00 including cost and fixed fee, without approval of the Owner. Sverdrup shall notify the Owner when costs incurred and obligated amount to 95 % of the total estimated cost and shall not incur costs beyond the estimated cost without prior approval of the Owner. A summary of estimated cost breakdown is presented in APPENDIX C. On page 3 under B. Cost Computation - Replace paragraphs 1 & 2 with: Definition of terms to be used in computation of payments are as follows: 1. Salary costs are defined as the salaries paid for regular time and overtime (including any premium overtime) worked. Overhead costs are calculated by multiplying the salary cost by a factor (rate) that covers both salary related overhead and general and administrative overhead. The provisional overhead rate for our fiscal year 2000 is 1.60 for services performed from our offices and 1.05 for resident services performed in the field. At the end of each fiscal year, the actual overhead rate for that year will be applied and adjustment of the compensation made accordingly. The maximum overhead rate that shall be applied is 1.65 (1.10 for resident services) a. Salary related overhead costs include: sick leave, vacation pay, holiday pay, and other ordinary and customary paid time off, bonuses, the employer's portion of social security, unemployment, and other payroll taxes, Employee's Retirement and Benefit Plan contributions, employer's portion of the group hospitalization and medical insurance and the cost of worker's compensation insurance. b. General and administrative overhead includes: - 1 - N Amendment 6 continued 1) The salaries of officers, except for technical or advisory services directly applicable to the project, 2) The salaries of employees doing general administrative work: also nonproductive professional and technical salaries, including maintenance of staff to provide readiness to serve. 3) Rent, and costs of light, heat and water; equipment depreciation and maintenance cost; costs of office supplies and reproduction of data for our internal use; general communications expenses, including local telephone calls and postage; computer and CADD costs; taxes; insurance premiums and license fees; automotive expense and other transportation and travel expense not chargeable to specific contracts; and other miscellaneous costs. Paragraph 3 following new Paragraph 1 is renumbered as Paragraph 2. On page 4 under C. Terms of Payment - Delete the words "general and administrative" in the last sentence on page 4 to read: salary costs plus overhead plus other reimbursable costs to date Article 11 - Contract Documents On page 9 amend Article 11 to read: This Agreement consists of: 1. Agreement for Professional Services dated September 7, 1994 2. APPENDIX A - Scope of Services 3. AMENDMENT 1 TO APPENDIX A 4. APPENDIX Al - Phase 1 Scope of Work 5. APPENDIX A2 - Phase 2 Scope of Work 6. APPENDIX A3 - Phase I Easements and Miscellaneous Scope of Work 7. APPENDIX A4 - Phase I Projects Construction Program, Phase II Projects Part 1 Design, Surveying, Smoke Testing and Flow Monitoring 8. APPENDIX A5 - Phase II Projects Easements, Part 2 Design, Cultural Resource Survey 9. APPENDIX A6 - Additional Scope for Previous Amendments, Phase II Projects Construction Services 10. APPENDIX A7 - Additional Scope for Previous Amendments, Ranchito Sewer Improvement Project, Trickling Filter Rehabilitation 11. APPENDIX B - Additional Owner Supplied Information and Activities 12. APPENDIX B2 - Additional Owner Supplied Information and Activities 13. APPENDIX B3 - Additional Owner Supplied Information and Activities 14. APPENDIX B4 - Additional Owner Supplied Information and Activities 15. APPENDIX B5 - Additional Owner Supplied Information and Activities -2- or M, Amendment 6 continued 16. AMENDMENT 1 to APPENDIX C 17. AMENDMENT 2 to APPENDIX C 18. AMENDMENT 3 to APPENDIX C 19. AMENDMENT 4 to APPENDIX C 20. AMENDMENT 5 to APPENDIX C 21. AMENDMENT 6 to APPENDIX C 22. AMENDMENT 1 APPENDIX D 23. AMENDMENT 2 APPENDIX D 24. AMENDMENT 3 APPENDIX D 25. AMENDMENT 4 APPENDIX D 26. AMENDMENT 5 APPENDIX D 27. AMENDMENT 6 APPENDIX D Proposed by Sverdrup Civil, Inc.: Date: 3-21-00 Accepted by City of Cape Girardeau: City Manager Attachments: Amendment 1 To Appendix A Appendix A7 Appendix B5 Amendment 6 to Appendix C Amendment 6 Appendix D -3- \le-, J'-� 4e Fiala, P.E. ice President TTEST: A-,-/) &wa City Clerk Amendment 6 continued 40 AMENDMENT 1 TO APPENDIX A CITY OF CAPE GIRARDEAU MISSOURI SANITARY SEWER IMPROVEMENT PROGRAM SCOPE OF SERVI CES March 2000 As part of the ongoing program to improve the wastewater collection and treatment system, additional projects to be funded by the Missouri Department of Natural Resources (MDNR) Revolving Fund have been added. sr]. RANCHITO SEWER IMPROVEMENT PROJECT Study the problem and prepare a Facility Plan with the objective of reducing or eliminating sewer system surcharging in the vicinity of Ranchito Drive and north of Arena Park. A more detailed scope of work is listed in Appendix AT When sufficient information has been developed to determine construction that may be required as part of the improvement, this Agreement will be amended to include preparation of the bid documents. Construction phase and follow-up services will be added by amendment when the scope of work and schedule can be defined. TRICKLING FILTER REHABILITATION Prepare a Facility Plan to rehabilitate the trickling filters at the wastewater treatment plant. A more detailed scope of work is listed in Appendix AT When sufficient information has been developed to determine construction that may be required as part of the improvement, this Agreement will be amended to include preparation of the bid documents. Construction phase and follow-up services will be added by amendment when the scope of work and schedule can be defined. AIA -1 Amendment 6 continued AMENDMENT 6 APPENDIX B5 CITY OF CAPE GIRARDEAU SANITARY SEWER IMPROVEMENT PROGRAM ADDITIONAL OWNER SUPPLIED INFORMATION AND ACTIVITIES March 2000 1. Make available for review any existing sewer system videos taken in the Ranchito study area. 2. Perform sewer system video, with voice indicating what the operator believes is being viewed, for up to 18,000 feet of sanitary sewers in the Ranchito study area. Sverdrup will request the segments to be videoed based on the results of testing and inspection described in Appendix AT 3. Provide base maps in electronic form as DWG files directly usable in AutoCAD 14 format for the entire Ranchito study area. 4. Provide surveying to determine current invert elevations at critical manholes in the Ranchito study area identified by Sverdrup. 5. Provide commercial/industrial wastewater flow rates from individual businesses in the Ranchito study area 6. Provide residential, commercial and industrial wastewater and/or water flow rates (usage) in summary form that can be used to calculate current wastewater flows to the wastewater treatment plant. 7. Provide design documents and records that indicate the current design capacity of the wastewater treatment plant. Provide information and discussion relative to project financing and user charge basis to be used to describe those issues in the "Implementation" sections of the Ranchito and/or Trickling Filter Rehabilitation Facility Plans. RN Amendment 6 continued APPENDIX A7 CITY OF CAPE GIRARDEAU SANITARY SEWER IMPROVEMENT PROGRAM ADDITIONAL SCOPE FOR PREVIOUS AMENDMENTS RANCHITO SEWER IMPROVEMENT PROJECT TRICKLING FILTER REHABILIATION March 2000 Add: ADDITIONAL SCOPE TO PREVIOUS AMENDMENTS The scope of work for some segments of the professional services provided in the Agreement and Amendments 1 through 5 have been modified. These modifications to the scope of work will also require modifications to the costs listed in Appendix C. The scope of the original Agreement and previous Amendments, not modified below, remain in effect. A. PHASE II PROJECTS FINAL DESIGN MODIFICATIONS 1. For the Sloan Relief project: • Prepare separate bid documents for the Southeast Missouri State University (SEMO) segment. • Insert changes because of changed conditions since the original design • Change specifications to make contractor responsible for underground conditions • Resubmit to Missouri Department of Natural Resources (DNR) for review and approval 2. For South Ramsey Project, modify the bid documents to bid the gravity portion only incorporating changes suggested by the DNR in their letter dated February 6, 1997. Finalizing the design of the remaining portions of South Ramsey is not included in this scope and will be added later. B. PHASE II PROJECTS CONSTRUCTION SERVICES ADDITIONS 1. For the Main CSO project basic construction phase services (basic services) investigate and prepare contingency plans for addressing petroleum -impacted soils that were experienced and anticipated during the construction along Morgan Oaks Street (Main Suspicious Material) a. Investigate options open to the Owner for dealing with impacted soil. b. Meet with the Owner to review regulatory requirements and identify areas where there is significant potential to experience impacted soils. c. Prepare contingency plans for handling impacted soils should they be indicated during construction. d. Rent a photo ionization device to quickly identify in the field the possible presence of impacted soils. A7- 1 Amendment 6 continued 2. Extend Resident Engineering services described in Amendment 5 to cover the additional calendar time because the construction schedule is extended longer than previously anticipated. a. Amendment 5 provided on site Resident Engineering through August 1999. On site Resident Engineering actually continued (some months on a part time basis) until December 1999. On site Resident Engineering is anticipated to begin again in June 2000 based on receiving bids for the Lift Stations and Force Mains (LS/FM) project in April 2000 and giving notice to proceed for that project in June 2000. The LS/FM project has an 18 month construction schedule meaning construction would end in November 2001. On this basis an additional 19 months (June 2000 through December 2001) of Resident Engineering services is anticipated in the Amendment 6 to Appendix C cost estimate. b. The scope of Resident Engineering described in Amendment 5 continues including these highlights: 1) The Owner will provide on a rental basis about 200 square feet of office space in the City hall. The monthly rent will remain the same as for Amendment 5 2) A temporary employee secretary/administrative assistant to be located in the Resident Engineers office is budgeted for 30 hours per week. 3) The Resident Engineer continues to have use of the lap top computer described in Amendment 5 4) The Resident Engineer's office will continue to have access to a direct outside line to facilitate timely electronic communications and fax access. Costs are allowed in the Appendix C cost estimate. 5) Professional Archeologist inspection continues to be required for a portion of the LS/FM construction. The estimated cost in appendix C has been increased for inflation based on a recent revised cost received from the subcontractor Historic Preservation Associates. As part of that increase, the allowance for research and documentation of historically significant items that might be found is increased to $14,500. c. The specific resident engineering services listed in Amendment 5 remain the same. SCOPE FOR NEW PROJECTS The Owner desires to eliminate sewer surcharging and sewer backups in the vicinity of Ranchito Drive and north of Arena Park (Ranchito Area) and to refurbish the trickling filters at the wastewater treatment plant (Trickling Filter Rehabilitation). The improvements are to be financed using the MDNR revolving fund. The Facility plan is the first phase of the funding process. The Facility Plan scope of work for both new projects is described below. A. RANCHITO SEWER IMPROVEMENT PROJECT The Ranchito Area is the sanitary sewer watershed area up stream of the point in Arena Park where the 12 inch pipe increases to 15 inches. The Owner believes and this scope of work assumes that the 15 inch sewer and the remaining downstream sewer system has sufficient capacity A7- 2 0 Amendment 6 continued to handle the sanitary sewer flows generated in the Ranchito Area watershed and transported to the 15 inch sewer. The capacity of the downstream sewers will not be investigated. The objective of the Ranchito Sewer Improvement Project is to estimate a peak design flow for sanitary wastewater plus groundwater infiltration and to design segments of the sewer system that require relief or enlarging to adequately transmit the peak design flow. The design inflow or storm induced infiltration will not be measured but rather it is assumed that the Owner will make sufficient repairs or improvements to the sewer system to reduce the storm induced flows to a volume that can be handled in the improved sewers. The scope of work for the Ranchito Sewer Improvement Project in Amendment 6 is preparation and support activities for the Ranchito Area Facility Plan. The anticipated work items are described below: 1. Obtain available information on the condition of sewers in the project area by consulting with the Owner's staff to obtain background on areas where surcharging has occurred, review complaint files, and review videos the owner may have of sewers in the project area. 2. Perform testing and inspections by subconsultant Specialty Sewer Services, Inc. Several activities are included in this work: a. Estimate groundwater infiltration and inflow flow rates by performing isolation flow tests at up to 30 manholes. Isolation flow tests determine the instantaneous flow rate at a manhole. The readings are taken in the middle of the night during dry weather but hopefully within days of a significant rain event. Because the flow readings are taken in the middle of the night there should be little sewage flow but rather almost all the flow is likely to result from extraneous sources infiltrating into the sewer system. To be most effective, isolation flow tests should be performed during wet weather months such as in the spring. It is anticipated that the Ranchito isolation tests will be conducted in the month of April 2000. b. Inspect key manholes and lamp the sewers at the manholes to identify potential infiltration and inflow sources and to take 35mm photographs of the condition of the sewers. Each manhole entered for the isolation testing will be inspected and photographs taken of sewers entering or leaving the manhole. In addition to the manholes entered for isolation testing, manholes in sewer lines that may be candidates for upsizing or relief will be inspected. Cost, in Amendment 6 to Appendix C, is allowed for inspecting up to 30 manholes in addition to the manholes entered as part of the flow isolation testing. c. Smoke test the approximately 61,000 feet of sanitary collection sewers in the water shed. Smoke will be introduced into mains, laterals, and services simultaneously toward the objective of locating any connections with surface flows or cross connections with storm sewers. Digital color photographs will be taken to show the location of smoke, indicating a potential problem. Manholes will not be photographed. d. Sewers indicted by the above testing to have significant infiltration, inflow or structural damage will be recommended for TV inspection. It is assumed in this proposal that the Owner will perform the TV inspection and prepare a video with voice indicating what is being observed. The TV inspections will be performed on a timely schedule so as to not delay work by Specialty Sewer or Sverdrup. The TV videos will be reviewed by Specialty Sewer for interpretation of the conditions that are observed. Suggestions will be made on how the pipe might be repaired and the impacts of the repairs on Ranchito sewer system A7- 3 Amendment 6 continued infiltration and inflow volume will be estimated. Review of 18,000 feet of sewer video is allowed in the Amendment 6 to Appendix C cost estimate. Three hard copy reports of the data collected during the above testing will be compiled. The location of potential inflow connections will be indicated on CADD maps. The base maps will be supplied by the Owner in electronic form as DWG files directly usable in AutoCAD 14 format. Two of the hard copy reports will be transmitted to the Owner and one will be retained by Sverdrup. 3. Along with the City Planning Department, estimate residential and commercial/industrial customer growth for a 20 year planning period beginning in 2000 and ending in 2020. The residential and commercial population will be the basis for estimating the design sanitary wastewater flow rate at the end of the 20 year planning period. The projected flows will be based on the building count from Owner supplied maps. Commercial flow rates will be based Owner supplied information or estimated based on 10 persons per acre. Residential flow rates will be based on Owner design criteria of 3.3 persons per customer and 112 gallons per person per day (gpcd). Peak design flow will be based on the MDNR formula. 4. Use the information gathered to prepare a Facility Plan describing: a. Current conditions in the Ranchito Area watershed. Part of the current condition assessment will include establishing sewer line slope by determining invert elevations at critical manholes. The owner will provide these elevations in a timely manner so as to not delay the work by Sverdrup. b. Anticipated future conditions as determined in Paragraph 3 above c. Alternatives for addressing the surcharging identified in the sewer system. Four alternatives are anticipated: • No Action. • Rehabilitate or repair existing sewers • Replace existing sewers with larger sewers • Rehabilitate or repair existing sewers as necessary and add parallel relief sewers where more flow capacity is required. The alternatives will be evaluated based on dollar cost, social cost, life cycle factors, environmental impact and possibly other factors identified during the study that are considered significant. Cost estimates and attainable flow reduction estimates will be based on historical information for similar sewer systems. d. Preliminary design for the selected alternative (selected plan) including design criteria and a budget cost estimate. e. Environmental impacts of implementing the selected plan. f. The impact of implementing the selected plan on user charges. The Owner will supply any information and discussion relative to project financing and user charge basis and documentation as required for the Facility Plan. g. The suggested schedule for implementing the selected plan. 5. Meet with the Owner after the alternatives listed in paragraph 4 above have been sufficiently developed. The alternatives will be reviewed during that meeting and the selected alternative will be agreed. A7- 4 Amendment 6 continued 6. After review by the Owner, submit the Facility Plan to MDNR for approval. Provide the Owner with 10 copies of the Facility Plan as submitted. 7. Modify the Facility Plan, as necessary, in response to DNR comments. Major additional information and rewrites are not anticipated. Submit the changes to MDNR. 8. Issue clearance letters to State and Federal agencies as required by DNR. Clearance by all agencies, including the Division of State Parks, Historic Preservation Program, is anticipated without a Cultural Resource Survey or other extra study. 9. Assist the Owner in a meeting to present the results of the Facility Plan study to the public. Participate in a second meeting, immediately following the Facility Plan meeting to present the impact of implementing the Selected Plan on user charge rates. Prepare a transcript of both meetings as required by MDNR. Sixteen labor hours are allowed to respond to comments received during the meetings or in writing during the 30 day MDNR comment period. B. TRICKLING FILTER REHABILITATION PROJECT The trickling filter at the Owner's wastewater treatment plant has been in operation for over 20 years without a major overhaul. The trickling filter media is deteriorated and some of the structural members have significant corrosion. The trickling filter pump system needs rehabilitation. The scope of work for the Trickling Filter Rehabilitation Project in Amendment 6 is preparation and support activities for the Trickling Filter Rehabilitation Facility Plan. The anticipated work items are described below: 1. Determine the current wastewater loading and effluent quality for the treatment plant and trickling filters system. Evaluate two years of operating data to determine loading during that period on the trickling filter and compare this to the design loading and capacity. 2. Along with the City Planning Department, estimate residential and commercial/industrial customer growth tributary to the wastewater treatment plant for a 20 year planning period beginning in 2000 and ending in 2020. The residential and commercial population will be the basis for estimating the flow rate and wastewater characteristics reaching the trickling filter at the end of the 20 year planning period. Residential flow rates will be based on Owner design criteria of 3.3 persons per customer and 112 gallons per person per day (gpcd). Peak design flow will be based on the MDNR formula. Commercial and industrial flows will be based on current customer records provided by the Owner in summary form, projected future flows as provided by the owner and 10 people per acre per day for undeveloped land where the Owner does not have a different suggestion. 3. Contact MDNR to determine if any regulatory changes are anticipated to reduce the trickling filter effluent limits to less than the current monthly average 45 mg/1 BOD and 45 mg/l A7- 5 Amendment 6 continued suspended solids. MDNR has a requirement that trickling filter effluent limits be reduced to a monthly average of 40 mg/1 BOD and 40 mg/1 suspended solids if a treatment plant receives major modifications. It will have to be determined if MDNR considers the Trickling Filter Rehabilitation as defined by this scope sufficient to trigger the lower limits. 4. Inspect the existing trickling filter system to determine the current condition and to develop information needed to determine the improvements needed to upgrade/rehabilitate the system to meet needs 20 years in the future. The inspection team will include a process/mechanical engineer, electrical/instrumentation engineer and a structural engineer. The inspection will include: • Trickling filter media as can be determined without removing any of the media • Pumps piping and distribution system • Motor control center • Controls and tie in to the plant SCADA system. This scope for the Trickling Filter Rehabilitation Project assumes instrumentation and control work is limited to the trickling filter and trickling filter pump building. Local new or rehabilitated controls or instrumentation signals will be tied into existing wiring conveying those signals to remote locations. • Structural condition of the trickling filter containment, underdrain supports, trickling filter pump building and associated pump sump. A thorough inspection is required to determine the viability of the structures for the 20 year design period but is not possible for the trickling filter structures until the media is removed during the rehabilitation construction. Because a complete structural inspection is not practical during the study phase the following procedure is anticipated for the Trickling Filter Rehabilitation Project: 1) One of the two trickling filter sections will be spot checked during the inspection team visit. Because both trickling filters have seen the same service it is likely that the condition of both filters will be similar. The spot check will hopefully give a reasonable indication of what will be observed when the entire structure is available for detailed inspection. 2) To facilitate the spot check, the Owner in conjunction with the inspection visit, will shut down one of the trickling filter sections as determined in discussions with Sverdrup and will clean certain areas on the concrete support structure as requested by Sverdrup. 3) Sverdrup will use the information gathered during the inspection visit to estimate the structural rehabilitation needed to upgrade for 20 years and will base the rehabilitation design and implementation cost on that estimate. 4) The full inspection will be performed during construction after the old trickling filter media has been removed and any adjustments to the preliminary analysis will be made at that time. Attempts will be made to allow for the preliminary nature of the inspection in the cost estimate but it is understood that the full structural repairs will not be known until the inspection during the construction phase. A7- 6 Amendment 6 continued 0 5. Use the information collected in Paragraphs 1 though 5 to prepare a Facility Plan describing: a. Current wastewater flow and characteristics reaching the wastewater treatment plant, current treatment plant and trickling filter operations, effluent quality and design capacity. Discussion on the current treatment plant capacity will be based on design information provided by the Owner. b. Anticipated future conditions as determined in Paragraphs 2 and 3 above. c. Alternatives for upgrading the trickling filter. The alternatives to be considered by this scope are: • No Action • Rehabilitate the existing trickling filter system • Replace the trickling filter system with an activated sludge system As anticipated by the Owner, this scope assumes rehabilitating the existing trickling filter system will be the selected alternative. MDNR requires at least three alternatives be evaluated. Minimal effort is anticipated in evaluating other alternatives. MDNR is likely to accept the anticipated alternative if it can be shown that the trickling filter as upgraded will have a design capacity well within the anticipated loading as determined in Paragraph 2 above. If a more marginal capacity is determined, more detailed evaluation of other alternatives may be required. Detailed evaluations of other treatment technologies or enlarged trickling filters, if required will be an addition to this scope. d. Preliminary design and budget cost estimate for the trickling filter improvements. It is anticipated that preliminary design considerations will include: • Evaluating available replacement media and determinating the trickling filter design loading after the media has been replaced. • Rebuilding the existing pumps and motors versus replacing with new pumps • Replacing the filter feed pump motor control center • Expanding the trickling filter pump building to meet code requirements for separation between the pumps and the motor control center • Tying into the new power supply and existing SCADA system. This scope assumes the existing trickling filter control concept does not change. • Evaluating the adequacy of heating, ventilation and lighting in the filter pump building. e. Environmental impacts of implementing the selected plan. f. The impact of implementing the selected plan on user charges. The Owner will supply any information and discussion relative to project financing and user charge basis and documentation as required for the Facility Plan. g. The suggested schedule for implementing the selected plan. 6. As the preliminary design is being developed for the Facility Plan, there may be options available to the Owner for some of the trickling filter system improvements. A letter type report will be prepared listing recommendations and options and this will be reviewed during a meeting in Cape Girardeau to obtain Owner input and direction before the preliminary design portion of the Facility Plan is drafted. A7- 7 Amendment 6 continued 7. After review by the Owner, submit the Facility Plan to MDNR for approval. Provide the Owner with 10 copies of the Facility Plan as submitted. 8. Modify the Facility Plan, as necessary, in response to DNR comments. Major additional information and rewrites are not anticipated. Submit the changes to MDNR. 9. Issue clearance letters to State and Federal agencies as required by DNR. Clearance by all agencies, including the Division of State Parks, Historic Preservation Program, is anticipated without a Cultural Resource Survey or other extra study. 10. Assist the Owner in a meeting to present the results of the Facility Plan study to the public. Participate in a second meeting, immediately following the Facility Plan meeting to present the impact of implementing the Selected Plan on user charge. rates. Prepare a transcript of both meetings as required by MDNR. Sixteen labor hours are allowed to respond to comments received during the meetings or in writing during the 30 day MDNR comment period. A7- 8 Amendment 6 continued AMENDMENT 6 TO APPENDIX C CITY OF CAPE GIRARDEAU SANITARY SEWER IMPROVEMENT PROGRAM SUMMARY OF AMENDMENT 6 COST MODIFICATIONS MARCH 2000 Amendment 5 Costs Estimated Adjustments Amendment 6 Estimated thru Cost To Amendment 5 Estimated Cost January -00 Complete(1) Estimates Cost (2) ORIGINAL 12 PROJECTS Phase I Facility Plan Labor 101,102 94,446 91,932 (2,514) 91,932 Directs 110 1,862 1,862 - 1,862 Fee 11,334 11,032 (302) 11,032 Total 107,642 104,826 (2,816) 104,826 Phase I Design Labor 201,221 586,442 582,510 (3,933) 582,510 Directs 210 300,765 300,047 (716) 300,047 Fee 70,373 69,901 (472) 69,901 Total 957,580 952,457 (5,123) 952,457 Phase II Facility Plan Labor 103,123 231,814 231,814 - 231,814 Directs 113 123,578 123,721 143 123,721 Fee 27,818 27,818 - 27,818 Total 383,210 383,352 142 383,352 Phase I Easement Acquisition Labor 202 23,077 23,077 - 23,077 Directs 212 97,291 97,291 97,291 Fee 2,769 2,769 2,769 Total 123,137 123,137 - 123,137 Phase II Part I Design Labor 203 444,680 441,792 16,740 13,852 458,532 Directs 213 338,213 339,210 820 1,817 340,030 Fee 53,362 53,015 2,510 2,163 55,525 Total 836,254 834,017 20,070 17,833 854,087 Phase I Resident Engineer Labor 401 145,351 143,528 (1,823) 143,528 Directs 410 71,480 72,331 851 72,331 Fee 17,442 17,223 (219) 17,223 Total 234,273 233,083 (1,190) 233,083 Phase I Construction Office Services Labor 301 177,592 175,205 (2,387) 175,205 Directs 310 10,105 5,482 (4,623) 5,482 Fee 21,311 21,025 (286) 21,025 Total 209,008 201,711 (7,297) 201,711 Phase 11 Part 2 Design Labor 204 303,310 302,510 16,740 15,940 319,250 Directs 214 52,442 48,619 850 (2,973) 49,469 Fee 36,398 36,301 2,510 2,414 38,811 Total 392,150 387,430 20,100 15,380 407,530 Phase II Easements Labor 205 44,063 38,833 5,596 366 44,429 Directs 215 193,857 170,069 25,453 1,665 195,522 Fee 5,287 4,660 839 212 5,499 Total 243,207 213,562 31,888 2,243 245,450 Phase I Record Drawings Labor 302 20,184 20,169 (15) 20,169 Directs 312 10,972 2,869 (8,103) 2,669 Fee 2,422 2,420 (2) 2,420 Total 33,578 25,458 (8,120) 25,458 Phase I Follow-up services Labor 501 3,410 0 3,581 171 3,581 Directs 510 50 0 53 3 53 Fee 409 0 537 128 537 Total 3,869 0 4,170 301 4,170 Phase II Construction Office Services Labor 304 252,600 160,361 176,440 84,201 336,801 Directs 314 54,160 1,778 11,580 (40,802) 13,358 Fee 30,310 19,243 26,470 15,403 45,713 Total 337,070 181,382 214,490 58,802 395,872 C-1 P Amendment 6 continued 1. Estimate to complete after January 2000. To complete costs include not yet completed costs in the original scope adjusted for inflation and new scope items. New scope items are listed in the Cost Summary. Construction Office Services as listed in the Cost Summary is an estimate to complete. 2. An inflation factor has been applied where Amendment 5 estimates have not been otherwise modified C-2 AMENDMENT 6 TO APPENDIX C CITY OF CAPE GIRARDEAU SANITARY SEWER IMPROVEMENT PROGRAM SUMMARY OF AMENDMENT 6 COST MODIFICATIONS MARCH 2000 Amendment 5 Costs Estimated Adjustments Amendment 6 Estimated thru Cost To Amendment 5 Estimated Cost January -00 Complete(1) Estimates Cost (2) Phase II Record Drawings Labor 305 24,950 12,115 13,734 898 25,848 Directs 315 15,580 2,888 13,581 888 16,468 Fee 2,990 1,454 2,060 524 3,514 Total 43,520 16,456 29,375 2,311 45,831 Lift Station O&M Manual Labor 306 12,780 0 13,802 1,022 13,802 Directs 316 100 0 108 8 108 Fee 1,530 0 2,070 540 2,070 Total 14,410 0 15,981 1,571 15,981 Main Suspicious Material Labor 307 17,490 17,490 17,490 Directs 317 82 82 82 Fee 2,099 2,099 2,099 Total 19,671 19,671 19,671 Phase II Resident Engineer Labor 402 190,950 185,467 177,390 171,907 362,857 Directs 412 148,950 100,101 126,730 77,881 226,831 Fee 22,910 22,256 26,610 25,956 48,866 Total 362,810 307,825 330,730 275,745 638,555 Phase II Resident Engineer PM Labor 403 51,480 22,705 30,789 2,014 53,494 Fee 6,180 2,725 4,618 1,163 7,343 Total 57,660 25,430 35,408 3,177 60,837 Phase II Follow-up Services Labor 502 9,800 0 10,780 980 10,780 Directs 512 50 0 55 5 55 Fee 1,180 0 1,617 437 1,617 Total 11,030 0 12,452 1,422 12,452 NEW PROJECTS MARCH 2000 Ranchito Area Facility Plan Labor 1,400 42,080 42,080 42,080 Directs 1,440 38,890 38,890 38,890 Fee 6,310 6,310 6,310 Total 87,280 87,280 87,280 Trickling Filter Rehab Facility Plan Labor 1,500 62,510 62,510 62,510 Directs 1,550 1,710 1,710 1,710 Fee 9,380 9,380 9,380 Total 73,600 73,600 73,600 Estimated Totals thru Amendment 6 4,350,408 4,009,798 875,543 534,933 4,885,341 Cost Totals 4,036,384 3,715,857 790,011 469,484 4,505,868 Fixed Fee Totals 314,024 293,941 85,532 65,449 379,473 1. Estimate to complete after January 2000. To complete costs include not yet completed costs in the original scope adjusted for inflation and new scope items. New scope items are listed in the Cost Summary. Construction Office Services as listed in the Cost Summary is an estimate to complete. 2. An inflation factor has been applied where Amendment 5 estimates have not been otherwise modified C-2 Amendment 6 continued AMENDMENT 6 TO APPENDIX C CITY OF CAPE GIRARDEAU SANITARY SEWER IMPROVEMENT PROGRAM COST CALCULATION Estimated Manhours MARCH 2000 200 Phase II Phase II Remaining Phase II Ranchito Trickling Part 1 Part 2 Construction Resident Sewer Filter Modify Modify Office Services Improvement Rehab S. Ramsey Sloan Rel Services Extension Additional Labor Estimated Cost Estimated Manhours 200 200 1800 3690 560 722 Average Rate, $/Hr 32.20 32.20 37.70 23.45 28.90 33.30 Base Salary cost 6,440 6,440 67,860 86,531 16,184 24,043 Salary -Related Expense Factor Office @ 1.60 10304 10304 108576 25894 38468 Field 1.05 90,857 Labor Total 16740 16740 176440 177390 42080 62510 Subcontractors HPA (LS/FM Observation) 46794 Specialty Sewer Service, Inc 37477 Other Reimbursable Estimated Cost Postage/Shipping 150 150 450 1,900 125 125 Reproduction Specifications/Facility Plans 240 240 2,700 50 50 Drawings Full Size 60 84 3,735 DrawingsHalf Size 19 26 104 Miscellaneous 50 50 500 200 200 Telephone 1,900 Travel 90 Travel Meals 210 60 100 Auto Mileage 1,680 480 640 Leased Auto 14,555 Field Secretary 28,080 Field Rent 26,600 Office Supplies 5,000 Miscellaneous 300 300 2,200 1,900 500 500 Reimbursable Total 820 850 11,580 126,730 38,890 1,710 Fixed Fee 2510 2510 26470 26610 6310 9380 TOTALS 20070 20100 214490 330730 87280 73600 C-3 I Amendment 6 continued AMENDMENT 6 TO APPENDIX C CITY OF CAPE GIRARDEAU SANITARY SEWER IMPROVEMENT PROGRAM ESTIMATED MANHOURS MARCH 2000 Program Project Design/ Task 203 Phase II Part 1 Design Manager Manager Engineer Technician Clerical Total Total Modify South Ramsey Bid Documents 24 80 16 56 24 200 200 204 Phase II Part 2 Design Finalize Sloan Relief 304 Phase II Construction Office Services (each task required 3 times for 3 projects) 1. Assist During Bidding 2. Prebid meeting Attend meeting Prepare addenda 3. Bid Evaluation 4. Shop Drawing Review 110 drawings @ 3 mh/drawing=334 5. Consultation/Changes Formal RFI's 25 @ 6 + support Change orders 7 C 16 + PM & support Consultation with Res Rep 6. Job Site Visits 7. Bi -Monthly Client Review Meetings 8. Program Management Paper Work 304 Total 402 Phase II Resident Services John Bennett full time at site June 2000 thru December 2001 24 80 8 32 8 24 8 36 8 48 172 150 112 380 24 96 108 40 152 80 16 200 200 24 82 40 40 48 4 44 32 8 76 8 64 40 334 4 194 20 132 380 168 148 76 228 316 1,090 130 104 160 1,800 1,800 C-4 3690 3690 3690 Amendment 6 continued AMENDMENT 6 TO APPENDIX C CITY OF CAPE GIRARDEAU SANITARY SEWER IMPROVEMENT PROGRAM ESTIMATED MANHOURS MARCH 2000 1400 Ranchito Area Facility Plan 1. Obtain background Information 2. Coordinate sewer testing program: Flow Isolation Tests Manhole Inspection Smoke testing Review City supplied Video 3. Determine future flow conditions 4. Prepare Facility Plan Assess current condition Project future conditions Develop alternative solutions Prelimin Design Selected Alt. Environ Impact Selected Alt. Implementation and Schedule 5. Meet with Owner/select alternative 6. Finalize FP and submit to DNR 7. Response to DNR comments 8. Request project clearance 9. Assist with public meetings 10. Project management paperwork 1400 Total Program Project Design/ 24 Task Manager Manager Engineer Technician Clerical Total Total 32 8 24 24 2 16 56 2 20 8 16 2 26 8 8 2 10 4 8 16 2 26 4 20 24 2 26 102 288 24 96 50 560 560 C-5 0 16 24 40 8 24 32 8 24 24 56 8 40 48 2 8 10 4 16 20 12 24 36 4 40 8 52 2 16 18 20 16 36 16 16 24 56 40 8 48 102 288 24 96 50 560 560 C-5 0 Amendment 6 contlnued AMENDMENT 6 TO APPENDIX C CITY OF CAPE GIRARDEAU SANITARY SEWER IMPROVEMENT PROGRAM ESTIMATED MANHOURS MARCH 2000 1500 Total 102 212 316 48 44 722 722 C-6 Program Project Design/ Task Manager Manager Engineer Technician Clerical Total Total 1500 Trickling Filter Rehab Facility Plan 1. Determine current TF operation 10 18 28 2. Determine future TF loading 10 32 42 3. Investigate potential regulatiory changes 16 8 24 4. Preliminary TF inspection 16 58 4 78 5. Prepare Facility Plan 0 Current TF conditions 4 20 24 48 Project future conditions 4 12 16 Develop alternative solutions 8 16 24 Prelimin design selected alt. Evaluate filter media 4 24 28 Evaluate pump options 8 16 24 Motor control center options 4 16 20 Pump building options 4 24 28 Control issues 4 24 28 Building services issues 4 16 20 Environ Impact Selected Alt. 8 0 8 Implementation and Schedule 4 8 0 12 6. Letter report and meeting with Owner 16 16 32 64 7. Finalize FP and submit to DNR 8 40 8 24 8 88 8. Response to DNR comments 2 16 0 18 9. Request project clearance 20 0 20 10. Assist with public meetings 16 16 0 24 56 11. Project management paperwork 40 8 48 1500 Total 102 212 316 48 44 722 722 C-6 Amendment 6 continued AMENDMENT 6 APPENDIX D CITY OF CAPE GIRARDEAU SANITARY SEWER IMPROVEMENT PROGRAM SCHEDULE March 2000 _m The schedule for completing currently active segments of work is: (Dates assume Amendment 6 approval early April 2000) 1. Phase II Part I Design (South Ramsey gravity portion only) 2. Phase II Part 2 Design (Sloan Relief) 3. Phase II Easements 4. Phase I Follow-up services 5. Phase II Construction Office Services 6. Phase II Record Drawings 7. Lift Station O&M Manual a. Draft Manual b. Final Manual 8. Phase II Resident Engineer 9. Phase II Resident Engineer PM 10. Phase II Follow-up Services 11. Ranchito Area Facility Plan 12. Trickling Filter Rehab Facility Plan June 2000 June 2000 (on hold) October 2000 December 2001 February 2002 December 2000 June 2001 December 2001 December 2001 December 2002 August 2000 July 2000 P1 AMENDMENT NO. 8 to AGREEMENT BETWEEN THE CITY OF CAPE GIRARDEAU, MISSOURI and SVERDRUP CIVIL, INC. Dated September 7, 1994 Note: All other terms of the original contract remain unchanged with the exception of the following: Article 3 - Compensation and Payment On page 3 under A. Cost - Replace the second paragraph with: The total cost (exclusive of fixed fee) is estimated to be $5,183,835. The fixed fee shall be $466,269. The total amount to be paid for design and construction services under this Agreement shall not exceed $5,650,104 including cost and fixed fee, without approval of the Owner. Sverdrup shall notify the Owner when costs incurred and obligated amount to 95 % of the total estimated cost and shall not incur costs beyond the estimated cost without prior approval of the Owner. An itemized summary of estimated cost is presented in APPENDIX C. On page 3 under B. Cost Computation - Replace paragraphs 1 & 2 with: Definition of terms to be used in computation of payments are as follows: Salary costs are defined as the salaries paid for regular time and overtime (including any premium. overtime) worked. Overhead costs are calculated by multiplying the salary cost by a. factor (overhead rate) that covers both salary related overhead and general and administrative overhead. The provisional overhead rate for Sverdrup's fiscal year 2002 is 1.51 for services performed from our offices and 1.08 for resident services performed in the field. At the end of each fiscal year, the actual overhead rate for that year will be applied and adjustment of the compensation made accordingly. The maximum overhead rate that shall be applied after the effective date of this Amendment 8 is 1.65 (1.13 for resident services) a. Salary related overhead costs include: sick leave, vacation pay, holiday pay, and other ordinary and customary paid time off, bonuses, the employer's portion of social security, unemployment, and other payroll taxes, Employee's Retirement and Benefit Plan contributions, employer's portion of the group hospitalization and medical insurance and the cost of worker's compensation insurance. b. General and administrative overhead includes: -1- Amendment 6 continued 1) The salaries of officers, except for technical or advisory services directly applicable to the project, 2) The salaries of employees doing general administrative work: also nonproductive professional and technical salaries, including maintenance of staff to provide readiness to serve. 3) Rent, and costs of light, heat and water; equipment depreciation and maintenance cost; costs of office supplies and reproduction of data for our internal use; general communications expenses, including local telephone calls and postage; computer and CADD costs; taxes; insurance premiums and license fees; automotive expense and other transportation and travel expense not chargeable to specific contracts; and other miscellaneous costs. Paragraph 3 following new Paragraph 1 is renumbered as Paragraph 2. On page 4 under C. Terms of Payment - Delete the words "general and administrative" in the last sentence on page 4 to read: salary costs plus overhead plus other reimbursable costs to date Article 11 - Contract Documents On page 9 amend Article 11 to read: This Agreement consists of: 1. Agreement for Professional Services dated September 7, 1994 2. APPENDIX A - Scope of Services . 3. AMENDMENT 1 TO APPENDIX A .4. APPENDIX Al - Phase 1 Scope of Work 5. APPENDIX A2 - Phase 2 Scope of Work 6. APPENDIX A3 - Phase I Easements and Miscellaneous Scope of Work 7. APPENDIX A4 - Phase I Projects Construction Program, Phase II Projects Part 1 Design, Surveying, Smoke Testing and Flow Monitoring 8. APPENDIX A5 - Phase II Projects Easements, Part 2 Design, Cultural Resource Survey 9. APPENDIX A6 - Additional Scope for Previous Amendments, Phase II Projects Construction Services 10. APPENDIX A7 - Additional Scope for Previous Amendments, Ranchito Sewer Improvement Project, Trickling Filter Rehabilitation 11. APPENDIX A8 - Trickling Filter Rehabilitation Design 12. APPENDIX A9 - Arena Creek Replacement Sewer Design, Arena Creek and Trickling Filter Rehabilitation Construction 13. APPENDIX B - Additional Owner Supplied Information and Activities -2- Amendment 6 continued 14. APPENDIX B2 - Additional Owner Supplied Information and Activities 15. APPENDIX B3 - Additional Owner Supplied Information and Activities 16. APPENDIX B4 - Additional Owner Supplied Information and Activities 17. APPENDIX B5 - Additional Owner Supplied Information and Activities 18. AMENDMENT 1 to APPENDIX C 19. AMENDMENT 2 to APPENDIX C 20. AMENDMENT 3 to APPENDIX C 21. AMENDMENT 4 to APPENDIX C 22. AMENDMENT 5 to APPENDIX C 23. AMENDMENT 6 to APPENDIX C 24. AMENDMENT 7 to APPENDIX C 25. AMENDMENT 8 to APPENDIX C 26. AMENDMENT 1 APPENDIX D 27. AMENDMENT 2 APPENDIX D 28. AMENDMENT 3 APPENDIX D 29. AMENDMENT 4 APPENDIX D 30. AMENDMENT 5 APPENDIX D 31. AMENDMENT 6 APPENDIX D 32. AMENDMENT 7 APPENDIX D 33. AMENDMENT 8 APPENDIX D Proposed by Sverdrup Civil, Inc.: Date: % Ci 0 f Accepted by City of Cape Girardeau: Dater `o CT R 1 Lny �EsoLuT-,o,v l�//Q AEST: Michael G. Miller City Clerk City Manager Attachments: Appendix A9 Amendment 8 to Appendix C Amendment 8 Appendix D -3- SSIP Amendment 8 APPENDIX A9 CITY OF CAPE GIRARDEAU SANITARY SEWER IMPROVEMENT PROGRAM ARENA CREEK REPLACEMENT SEWER DESIGN ARENA CREEK AND TRICKLING FILTER REHABILITATION CONSTRUCTION SCOPE OF SERVICES August 2001 Add: THE FOLLOWING ARE MODIFICATIONS TO THE SCOPE UNDER CONTRACT THROUGH AMENDMENT 7 A. Phase H Easements The obtaining of easements for some of the South Ramsey parcels is only partially complete. The remaining work to obtain the easements will be by the Owner. Manhours and direct costs have been allowed to assist with modifying the remaining easement descriptions and plats if this becomes necessary. See Amendment 8 to Appendix C Estimated Cost Basis for more detailed explanation. B. Phase I Follow-up The Missouri Department of Natural Resources no longer requires follow-up services for sewer projects. The Phase I Follow-up task and related scope is therefore eliminated. See Amendment 8 to Appendix C Estimated Cost Basis for more detailed explanation. . THE FOLLOWING ARE NEW SCOPE ITEMS: ARENA CREEK REPLACEMENT SEWER FINAL DESIGN A. Project Description A Ranchito Area Facility Plan was added to the Scope of Services under Amendment 6. The plan recommended the Arena Creek Sanitary Sewer Improvements. Construction documents to implement the improvements recommended in the Facility Plan are added in this Amendment. Two sets of construction bid documents will be prepared: 1. Arena Creek Replacement Sewer Bid Documents: Prepare bid documents to replace approximately 9200 lineal feet of existing gravity sewer with new gravity sewer. The new A9- 1 SSIP Amendment 8 replacement sewer will terminate at the existing Cape La Croix Interceptor. The major segments of new sewer are: • Line A: 12" replacement sewer from intersection of Janet Drive and Margaret to intersection of North Kingshighway and East Rodney Drive (includes 15" North Kingshighway crossing) • Line B: 12" replacement sewer from intersection of West Mount Drive and Caulfield to intersection of North Kingshighway and East Rodney Drive • Line C: 15" replacement sewer from intersection of North Kingshighway and East Rodney Drive to existing Cape La Croix Interceptor south of Optimist Drive The design approach for the replacement sewer is to: • Minimize the collection of new survey information • Use existing Owner supplied Geographic Information System (GIS) maps for plan drawing background • Locate manholes in the field and then determine coordinates with Global Positioning Surveys (GPS) for overlay on the GIS background. 2. Manhole Rehabilitation Program: Inspect manholes in Arena Creek drainage basin that have not yet been inspected and prepare bid documents to correct the observed deficiencies. B. Anticipated tasks for the Arena Creek Replacement Sewer Bid Documents: 1. Obtain GIS drawings and existing sewer drawings from Owner. Obtain location maps from utility companies serying the design area. Develop the general. location of the replacement sewer in the office using existing maps. 2. Visit the field .to walk the potential. new sewer route and collect information to assist in determining probable manhole locations. In the office, revise the sewer location and manhole locations developed during Task 1 above. 3. Visit the field a second time to establish final manhole locations. Consider constructability and attempt to minimize disturbances to traffic, utilities, business customers, and landscaping. when establishing manhole locations. During the second visit the surveyor subconsultant will use GPS techniques to determine: • Coordinates at the selected manhole locations • Elevations along the new sewer centerline • Coordinates of key landmarks and other reference features • Top and invert elevations of existing manholes upstream and downstream of existing sewer A9- 2 SSIP Amendment 8 lines crossed by the proposed replacement sewer • Manholes that will be connected to the proposed replacement sewer. The Owner will assist in locating the necessary manholes. 4. Perform geotechnical investigations along the proposed sewer alignment to identify the subsurface materials expected to be encountered during construction. A brief memorandum - type report will be issued to discuss the effect of subsurface materials on trench excavation, temporary excavation support, backfill, and ground water control. It is anticipated that 10 borings will be drilled to an average depth of 15 feet, or auger refusal. 5. Meet with Owner staff to review sewer line routing and anticipated easement requirements. This will be followed on the same day by an open house type meeting where the public will be invited to discuss the replacement sewer routing in a one on one discussion with the Owner staff and Sverdrup. 6. After Owner staff has approved the replacement sewer alignment, prepare detailed engineering design documents for the Arena Creek replacement sewers. Drawings will be developed at a typical 1"=50' scale. The City's GIS maps will be used as the plan view background for the surveyors GPS mapping of the line routing. 7. Use the Master Specification previously developed for the Sanitary Sewer Improvement Program. Revisions will be made as required to tailor the master specification to the specifics of the Arena Creek Replacement Sewer project. 8. Combine the drawings and technical specifications into Arena Creek Replacement Sewer bid documents. Engineer's Joint. Contract Documents Committee up -front documents will be used. These are the same up- front documents as have been used to date for the Sanitary Sewer Improvement Program. Three sets of bid documents will be provided to the Owner for review. Five sets of final bid documents will be provided to the Owner upon completion of the design. 9. Submit the Arena Creek Replacement Sewer bid documents to the Owner for review. A meeting to review the bid documents will be held in Cape Girardeau if requested by the Owner. 10. Coordinate the work of the surveyor subconsultant to develop easement descriptions and drawings for each easement identified as necessary during project design. The survey subconsultant will provide the following activities: • Provide one copy of existing recorded easements for the property requiring easement. A9- 3 SSIP Amendment 8 Provide a drawing of the property requiring easement (typically 8 '/z inch x 11 inch) but may be 11 inch x 17 inch if necessary. The drawing will show: ➢ Property boundary corresponding to the legal description ➢ Property owner ➢ County parcel identification number ➢ Existing easements ➢ Proposed easements (permanent or temporary or both) ➢ Square footage of proposed easements ➢ Square feet of entire parcel where permanent easement required ➢ Easement drawing (plat) will be sealed by a Registered Land Surveyor • The legal description of the proposed easements will be placed on a deed form provided by the Owner. Solicitation, negotiation and obtaining the easements will be by the Owner. 11. Assist the Owner in submitting the Arena Creek Replacement Sewer bid documents to the Missouri Department of Natural Resources (DNR) for the DNR construction permit. The estimated cost for this design effort in Amendment 8 to Appendix C assumes the DNR will require only minor modifications to the bid documents as submitted. 12. Prepare a construction cost estimate for implementing the Arena Creek Replacement Sewer bid documents. C. Anticipated Tasks for Manhole Rehabilitation Program Inspect manholes in the Arena Creek drainage area that were not inspected during the Facility Plan study. Inspection will be by subconsultant (Severn Trent Services, formerly. Specialty Sewer). The subconsultant will: • Identify potential infiltration and inflow sources • Take 35mm photographs of the condition of the sewers • Provide a sewer map showing the manholes inspected and listing the rehabilitation needs. The map will include manholes inspected during this phase as well as the manholes inspected during the Facility Plan study. • Provide three hard copy reports of the data collected during the above inspection. Two of the hard copy reports will be transmitted to the Owner and one will be retained by Sverdrup. 2. Sverdrup will review the rehabilitation repairs recommended by the subconsultant to reduce infiltration and inflow. Specifications to implement the repairs will be developed. A9- 4 SSIP Amendment 8 3. Drawings provided by the subconsultant, detail and supplemental drawings prepared by Sverdrup, and technical specifications will be combined into manhole rehabilitation bid documents. Engineer's Joint Contract Documents Committee up -front documents will be used. These are the same up- front documents that have been used to date for the Sanitary Sewer Improvement Program. Three sets of bid documents will be provided to the Owner for review. Five sets of final bid documents will be provided to the Owner upon completion of the design. 4. Submit the manhole rehabilitation bid documents to the Owner for review. A meeting to review the bid documents will be held in Cape Girardeau if requested by the Owner. 5. Assist the Owner in submitting the manhole rehabilitation bid documents to the Missouri Department of Natural Resources (DNR) for the DNR construction permit. The estimated cost for this design effort in Amendment 8 to Appendix C assumes the DNR will require only minor modifications to the bid documents as submitted. 6. Prepare a construction cost estimate for implementing the manhole rehabilitation bid documents. ADDITIONAL CONSTRUCTION PHASE SERVICES Construction phase services for the Phase II Sanitary Sewer Improvement Program projects have been contracted under previous amendments. Additional services will be needed during construction of the Trickling Filter Rehabilitation, Arena Creek Replacement Sewer and the Manhole Rehabilitation construction. Amendment 8 adds additional scope and extends construction phase office services (basic services) and Resident Project Representative services for the three new projects. Engineering services to -prepare an operating and maintenance (O &-M) manual and provide follow-up services for the Trickling Filter Rehabilitation are added as well. Construction phase basic services will assist the Owner with bidding and implementing the construction by performing the tasks listed below. Sverdrup will also provide a Resident Project Representative to coordinate the basic engineering services in the field, respond to questions from the public about the project and coordinate the activities of resident inspectors who will observe for conformance of the construction with the Construction Contract Documents. Resident Project Representative services include a part time secretary/administrative assistant to provide clerical assistance to the resident's office. The Owner will provide the resident inspectors to perform the day to day onsite construction observation. A9- 5 SSIP Amendment 8 Resident Project Representative services are estimated under Amendment 6 to continue through December 2001. This Amendment 8 provides contractual funding to extend Resident Project Representative services for 18 months from January 2002 through June of 2003. The performance of services by Sverdrup during construction shall not relieve the Construction Contractors of responsibility to execute the work in accordance with Contract Documents. Neither the Owner nor Sverdrup shall be responsible for construction means, methods, techniques, sequences and procedures employed by the construction Contractors in the performance of the construction work or the safety precautions and programs incidental to the work of the construction Contractor. Neither the Owner nor Sverdrup shall be responsible for either: (i) the acts or omissions of any construction Contractor or its subcontractors, suppliers, or any individual or entity performing or furnishing any of the construction work; or (ii) the failure of any construction Contractor to perform or carry out its work in accordance with the construction Contract Documents. A. Basic Construction Phase Services (Basic Services) 1. Assist during the bidding process, including coordination with the Owner for advertisement of bid, conduct one prebid meeting for each project, respond to technical questions raised during the bid, prepare addenda, evaluate bids and provide recommendations of award to the Owner. Provide 20 sets of bid documents for each project to the Owner to distribute to bidders. If additional sets are required they will be an addition to this Agreement and will be provided to the Owner at cost. 2. Provide. selected Construction Contractor with five sets of construction documents for each -project for use during construction. 3. Review shop drawings, samples, and other required construction Contractor submittals. Review will be only for conformancewith the information given in the construction Contract Documents and compatibility with the design concept of the completed Project as a functioning whole as indicated in the construction Contract Documents. Review of such submittals is not conducted for the purpose of determining the accuracy and completeness of other details such as dimensions and quantities or for substantiating instructions for installation. Sverdrup's approval of specific items shall not indicate an approval of an assembly of which the item is a component. Sverdrup's review and recommendation shall not extend to means, methods, sequences, techniques or procedures of construction, or to safety precautions or programs incident thereto, as these are the responsibility of the construction Contractor. When professional certification of performance characteristics of materials is required of the construction Contractor by the drawings or technical specifications, Sverdrup shall be entitled to rely upon such certification. Sverdrup will not be liable for the results of interpretations or decisions rendered in good faith A9- 6 SSIP Amendment 8 in connection with the referenced submittals. Sverdrup's action shall be taken with such reasonable promptness as to cause no delay in the Work, while allowing sufficient time in Sverdrup's professional judgment to permit adequate review. The manhours required to evaluate submittals will depend on the quality of the submittals. Sverdrup will use due diligence in evaluating the submittals but additional manhours and cost may be requested if more manhours are required than anticipated in the Amendment 8 to Appendix C estimate. 4. Respond to questions from the Construction Contractors, Resident Project Representative or resident inspectors requiring interpretation or response to changed conditions. 5. Prepare working drawings or change orders, including recommendation and submittal of contract modifications for approval by the Owner and review and recommendation of time extension requests from the construction Contractor for approval by the Owner. 6. Visit the job sites periodically as appropriate to the various stages of construction as Sverdrup deems necessary, in order to observe, as an experienced design professional, the progress and quality of the construction work, to provide specialized engineering discipline review of the construction where appropriate, and to participate in the final review of construction. Such visits and observations by Sverdrup, and the Resident Project Representative, are not intended to be exhaustive or to extend to every aspect of the construction Contractor's work in progress or to involve detailed inspections of construction Contractor's work in progress beyond the responsibilities specifically assigned to Consultant in this Agreement and the construction Contract Documents, but rather are to be limited to spot checking, selective sampling, and similar methods of general observation of the construction Work based on Sverdrup's exercise of professional judgment as assisted by the Resident Project Representative. Based on information obtained during such visits and such observations, Sverdrup will determine, in general, if construction Contractor's work is proceeding in accordance with the construction Contract Documents, and Sverdrup shall keep Owner informed- of the progress of the construction Work. 7. The purpose of Sverdrup's visits to, and representation by the Resident Project Representative at the Site, will be to enable Sverdrup to better carry out the duties and responsibilities assigned to and undertaken by Sverdrup during the Construction Phase, and, in addition, by the exercise of Sverdrup's efforts as an experienced and qualified design professional, to provide for Owner a greater degree of confidence that the completed construction Work will conform in general to the construction Contract Documents and that the integrity of the design concept of the completed Project as a functioning whole as indicated in the construction Contract Documents has been implemented and preserved by the construction Contractor(s). Sverdrup shall not, during such visits or as a result of such observations of construction Contractor's work in progress, supervise, A9- 7 SSIP Amendment 8 direct, or have control over construction Contractor's work, nor shall Sverdrup have authority over or responsibility for the means, methods, techniques, sequences, or procedures of construction selected by construction Contractor, for safety precautions and programs incident to construction Contractor's work, or for any failure of construction Contractor to comply with laws and regulations applicable to construction Contractor's furnishing and performing the construction Work. Accordingly, Sverdrup neither guarantees the performance of any construction Contractor nor assumes responsibility for any construction Contractor's failure to furnish and perform its work in accordance with the construction Contract Documents. Prepare a plan of operation to identify and schedule key activities for the startup and efficient operation of the trickling filters after the rehabilitation program is complete. The plan of operation will be submitted to the Owner for review and approval before submitting to the Missouri Department of Natural Resources for their approval. 9. Operator training for the new trickling pumping system will be conducted during the start-up period. Sverdrup will provide a brief introduction to the trickling filter process but the major training will be by the equipment suppliers. 10. Prepare "record drawings" of the completed projects. The information, as submitted by the construction Contractor recording changes to the Contract Drawings made during progress of the work, shall be used in preparing "record drawings" for each construction project. Sverdrup will not independently verify the information submitted by the construction Contractor. Submit to the Owner, upon completion of the "record drawings", one set of mylar drawings for each project and that same information stored electronically on computer disks compatible with the AutoCAD 14 software. The manhour and CARD effort required for "record drawings" depends on the changes made to the Construction Contract Documents during construction. It is understood that Sverdrup will use due diligence in making the changes required to prepare the "record drawings" but additional manhours and cost may be requested if more manhours are required than anticipated in the Amendment 8 to Appendix C estimate. B. Additional Resident Project Representative Services Provide Resident Project Representative services and coordinate these services with the Owner. The Resident Project Representative and a secretary/administrative assistant will be located in Cape Girardeau. The Owner will provide on a rental basis, as in Other Reimbursable Costs, about 200 square feet of office space in the City hall. Basic furniture and equipment for the office are included in the project budget. PC computers for the Resident Project Representative and secretary/administrative assistant are provided by Sverdrup. The Owner will provide office A9- 8 SSIP Amendment 5 Page 9 telephones and telephone service. The Resident Project Representative will attempt to minimize long distance charges by using the "call forwarding feature on the cell phone that is included as part of the Resident Project Representative reimbursable costs listed in Amendment 8 to Appendix C. Resident inspectors will be provided by the Owner and the Resident Project Representative will generally coordinate their activities. Part-time office space, separate from the Resident Project Representative space, will be provided for the resident inspectors by the Owner at no cost to Sverdrup. Specific Resident Project Representative Services are: 1. Conduct one pre -construction meeting before each project. The conference will be documented by Sverdrup and the meeting notes distributed to all participants. The notes will respond to questions generated at the meeting. 2. Receive the Construction Contractors schedules and any required updated schedules, and review for conformance with the Construction Contract Documents. Such review shall not extend to means, methods, sequences, techniques, or procedures of construction that are the responsibility of the Construction Contractor. 3. Receive shop drawings, catalog cuts, samples and scheduling of materials requirements from the Construction Contractor. Distribute these within Sverdrup for review. Receive the reviewed submittals and forward to the Construction Contractor. 4. During the course of the work, log receipt -of certificates, manufacturer's maintenance and operation manuals, warranties and other data required by the construction Contract Documents to be assembled and furnished by the construction Contractor. 5. Coordinate the work assignments of resident inspectors to be provided by the Owner. Coordinate the witnessing of all tests. Most tests will be witnessed by the resident inspectors. Resident Project Representative shall generally oversee the activities of the resident inspectors and report to the Owner if their performance is unsatisfactory. 6. Through the resident inspectors and with some personal visits to generally review the construction, observe the progress and quality of the construction work. Such observation is to determine, in general, if the work is proceeding according to the construction Contract Documents and shop drawings. 7. Order, where appropriate, testing by the Owner to check or confirm test results provided by A9- 9 Amendment 8 the Construction Contractor. 8. Provide liaison between the Owner and the Construction Contractors. 9. Assist the Owner in responding to questions from the public regarding the project. 10. Conduct meetings with the construction Contractors and the Owner on an as -needed basis to monitor and review the progress of the work. This activity assumes timely submitting of the logs by the inspectors. 11. Oversee review by the resident inspectors of the Construction Contractors' estimates for periodic payment. These will be reviewed for compliance with established procedures, noting particularly the work completed and material delivered to the construction site or at approved off site locations. 12. Periodically submit a spreadsheet report to the Owner summarizing the payment and current contract amount status of projects that are under construction. 13. Coordinate requests for information submitted by the construction contractor, initiate change orders and working drawings required to meet changed conditions. 14. Provide interim and final inspections for general conformance with the construction documents, and prepare recommendations on acceptance of the work. 15. Construction Contractor will be responsible for surveys and layout. Owner will provide survey party if requested by the Resident Project Representative for checking. C. Trickling Filter Rehabilitation Operation and Maintenance Manual Prepare a supplement to the existing operation and maintenance (O&M) manual for the Cape Girardeau Wastewater Treatment Plant for the Owner's review and for submitting to the Missouri Department of Natural Resources for their approval. Key issues to be discussed in supplement manual include: Briefly describe the trickling filter treatment process, design standards and effluent quality. Flow diagrams from the construction documents will be incorporated as appropriate to assist understanding. 2. For the two unit operations (trickling filter feed pumps and trickling filters), provide detailed operation and control requirements for the various flow regimes anticipated in the design. The supplement will also include descriptions of electrical power, control and monitoring systems. 3. Discuss maintenance requirements for the major unit operations and provide a schedule for routine maintenance taken from recommendations in vendor supplied O&M manuals specified for major equipment and systems. The vendor supplied manuals will be an appendix to the A9- 10 Amendment 8 O&M manual. 4. Describe and list sampling locations and laboratory tests required under the plant NPDES permit. 5. Describe the responsibilities of the treatment plant staff relative to the operation of the rehabilitated trickling filter system. Provide a generic discussion of known safety issues related to the operation of the trickling filter portion of the treatment plant. 6. Discuss record keeping for trickling filter operation and suggest modifications to existing record keeping where and if appropriate. 7. Briefly discuss and attach current versions of the following regulations, guidelines and standards that relate to the WPCF: • Reporting procedure for spills • NPDES Permit and related standard conditions • Wastewater operator certification and testing requirements 8. Attach manufacturer (vendor) manuals for the trickling filter rehabilitation mechanical system. D. Post Construction Follow -Up Services A phone discussion on July 31, 2001 with Kent Peetz confirmed that Follow-up services will not be required by the Missouri Department of Natural Resources (DNR) for the Arena Creek Replacement Sewer or the manhole rehabilitation program. One year of follow-up is required for the Trickling Filter Rehabilitation. One year after completion of the trickling filter system construction, a letter will be prepared and sent to the Owner with a copy to DNR. No trips to Cape Girardeau are included. The letter will discuss: 1_. Compliance of the completed construction with design objectives 2. Resolution of any problems identified including required corrective measures, cost and schedule. A9- 11 Amendment 8 continued AMENDMENT 8 TO APPENDIX C CITY OF CAPE GIRARDEAU SANITARY SEWER IMPROVEMENT PROGRAM ESTIMATED COST BASIS August 2001 Amendment 8 adds new scope but also updates the estimated cost and fixed fee for tasks that are already under contract through Amendment 7. Amendment 7 estimates for each task are updated to the currently estimated cost at completion. The estimates in the Appendix C Cost Summary have been increased or decreased as indicated below: Phase I Facility Plan This task is complete. The cost and fee earned through July 2001 is the estimate at completion. Phase I Design This task is complete. The cost and fee earned through July 2001 is the estimate at completion. The estimate for this task is reduced accordingly. Phase II Facility Plan This task is complete. The cost and fee earned through July 2001 is the estimate at completion. The estimate for this task is reduced accordingly. Phase I Easements This task is complete. The cost and fee earned through July 2001 is the estimate at completion. Phase II Part 1 Design Only the gravity portion of South Ramsey has been constructed. 160 manhours are allowed in the estimate to complete to update and modify the bid documents for the remaining construction work. The estimate to complete assumes the project as currently designed will be bid. Phase I Resident This task is complete. The cost and fee earned through July 2001 is the estimate at completion. The estimate for this task is reduced accordingly. Phase I Office Services This task is complete. The cost and fee earned through July 2001 is the estimate at completion. The estimate for this task is reduced accordingly. Phase II Part 2 Design This task is complete. The cost and fee earned through July 2001 is the estimate at completion. The estimate for this task is reduced accordingly. Phase II Easements The only uncompleted easement acquisition contracted through Amendment 7 is some or all of the easements for the unconstructed portion of South Ramsey. The plats and descriptions have been prepared and initial offers made by SiteFinders. All of the documentation and current Appendix C Basis 1 Amendment 8 continued status has been turned over to the Owner. Any remaining work on these easements will be by the Owner. The direct costs listed are allowed should modifications to the plats or descriptions be required of subconsultant Koehler Engineering & Land Surveying, Inc. Ten manhours are allowed to coordinate the work of the subconsultant. Phase I Record Drawings This task is complete. The cost and fee earned through July 2001 is the estimate at completion. The estimate for this task is reduced accordingly. Phase I Follow-up At the time these follow-up services were contracted it was Sverdrup's understanding the Missouri Department of Natural Resources (DNR) required a one year follow-up letter for each sewer project. On July 31, 2000, Kent Peetz at DNR stated that follow-up is not required for sewers. We are well past the one year certification period. Accordingly, Phase I Follow-up Services are eliminated from the scope of work and the estimate to complete. Phase II Office Services This category includes services to support construction, not otherwise listed in the cost estimate. Construction phase office services are ongoing for the Lift Stations and Force Main project and for the Sloan Relief project. Construction for both of these projects should be essentially complete by the end of 2001. 500 manhours have been allowed to complete the office services for these projects. An additional 328 manhours is allowed for construction phase office services for the remaining portion of South Ramsey. The 328 manhour estimate assumes: • South Ramsey construction phase office services are completed by the end of June 2003 • John Bennett remains as the resident representative through June 2003 • Other new scope construction phase office services included in Amendment 8 are concurrent with the South Ramsey construction. The revised estimate to complete for work contracted through Amendment 7 plus the new Amendment 8 scope increases the estimated cost and fixed fee for construction office services. Phase II Record Drawings Record Drawings have not been completed for the Lift Stations and Force Main, Sloan Relief and remaining South Ramsey projects. The estimate to complete has been revised. to allow for. 254 manhours at the current rate and the estimate for direct costs has been reduced. The net impact is an overall reduction in the estimate to complete Phase II Record Drawings. Lift Station O&M Manual The estimate for this work remains the same as for Amendment 7. Main Suspicious Material This task is complete. The cost and fee earned through July 2001 is the estimate at completion. The estimate for this task is reduced accordingly. Phase II Resident The time period for Resident Representative services contracted through Amendment 7 ends on December 31, 2001. The estimated cost at completion for those services is significantly less than Appendix C Basis 2 Amendment 8 continued the Amendment 7 estimated cost. The Amendment 8 estimate for resident services includes the reduced estimate for services through Amendment 7 plus the extension of resident services from January 1, 2002 through June 30, 2003. The net result is an increase in the Phase II Resident cost and fixed fee for Amendment 8. Phase II Resident Program Management (PM) This scope will end when Resident Representative services contracted through Amendment 7 end on December 31, 2001. Resident PM services after that time are included with the Amendment 8 increase for construction office services. The estimate to complete through December 31, 2001 allows a significant reduction from the Amendment 7 estimate. Phase II Follow-up Services The estimate for this work remains the same as for Amendment 7. Ranchito Area Facility Plan This task is complete. The cost and fee earned through July 2001 is the estimate at completion. The estimate for this task is reduced accordingly. Trickling Filter Rehab Facility Plan This task is complete. The cost and fee earned through July 2001 is the estimate at completion. The estimate for this task is reduced accordingly. Trickling Filter Rehab Design This task will be complete when the Missouri Department of Natural Resources approves the design documents. The estimate at completion is the same as the Amendment 7 estimate. Arena Creek Design The scope and cost for this work are added under this Amendment 8. See Appendix C New Work Summary and associated manhour estimates. Trickling Filter O&M Manual The scope and cost for this work are added under this Amendment 8. See Appendix C New Work Summary and associated manhour estimates. Trickling Filter Rehab Follow-up The scope and cost for this work are added under this Amendment 8. See Appendix C New Work Summary and associated manhour estimates. Estimated Totals through Amendment 8 Revised estimates for the work contracted through Amendment 7 reduce the estimated Amendment 7 cost by about $116,000. The new work added under this Amendment 8 is added to the cost plus fixed fee through July 2001 and to the estimate to complete for tasks that are contracted through Amendment 7 to get the total estimated cost and fixed fee with the Amendment 8 tasks added. Appendix C Basis 3 Amendment 8 continued AMENDMENT 8 TO APPENDIX C CITY OF CAPE GIRARDEAU SANITARY SEWER IMPROVEMENT PROGRAM SUMMARY OF AMENDMENT 8 COST MODIFICATIONS August 2001 Appencix C Cost Summery 1 Estimated Estimates Adjustments Amendment 7 Costs Cost To for to Amendment 8 Estimated thru Complete Amendment 8 Amendment 7 Estimated Cost (1) July 2001 (2) Amendment 7 (3) Added Scope (4) Estimates (5) Cost (6) ORIGINAL 12 PROJECTS Phase I Facility Plan Labor 101,102 91,932 91,932 91,932 Directs 110 1,862 1,862 1,862 Fee 11,032 11,032 11,032 Total 104,826 104,826 104,826 Phase I Design Labor 201,221 582,510 581,113 (1,396) 581,113 Directs 210 300,047 300,047 - 300,047 Fee 69,901 69,734 (168) 69,734 Total 952,457 950,893 (1,564) 950,893 Phase II Facility Plan Labor 103,123 231,814 231,783 (32) 231,783 Directs 113 123,721 123,721 - 123,721 Fee 27,818 27,814 (4) 27,814 Total 383,352 383,317 (35) 383,317 Phase I Easement Acquisition Labor 202 23,077 23,077 - 23,077 Directs 212 97,291 97,291 97,291 Fee 2,769 2,769 2,769 Total 123,137 123,137 - 123,137 Phase 11 Part I Design Labor 203 458,532 447,020 15,502 3,990 462,522 Directs 213 340,030 340,684 1,500 2,154 342,184 Fee 55,525 53,799 2,325 600 56,125 Total 854,087 841,504 19,327 6,744 860,831 Phase I Resident Engineer Labor 401 143,528 142,790 (738) 142,790 Directs 410 72,331 72,331 - 72,331 Fee 17,223 17,135 (89) 17,135 Total 233,083 232,257 (826) 232,257 Phase I Construction Office Services Labor 301 175,205 174,184 (1,021) 174,184 Directs 310 5,482 5,482 - 5,482 Fee 21,025 20,902 (123) 20,902 Total 201,711 200,568 (1,143) 200,568 Phase II Part 2 Design Labor 204 319,250 318,130 (1,121) 318,130 Directs 214 49,469 50,963 1,494 50,963 Fee 38,811 38,600 (212) 38,600 Total 407,530 407,692 162 407,692 Phase II Easements Labor 205 44,429 38,651 1,255 (4,522) 39,90E Directs 215 195,522 170,069 2,000 (23,453) 172,06£ Fee 5,499 4,633 188 (678) 4,821 Total 245,450 213,353 3,443 (28,654) 216,79E Appencix C Cost Summery 1 Amendment 8 continued AMENDMENT 8 TO APPENDIX C CITY OF CAPE GIRARDEAU SANITARY SEWER IMPROVEMENT PROGRAM SUMMARY OF AMENDMENT 8 COST MODIFICATIONS August 2001 Appendx C Coat Summary 2 Estimated Estimates Adjustments Amendment 7 Costs Cost To for to Amendment 8 Estimated thru Complete Amendment 8 Amendment 7 Estimated Cost (1) July 2001 (2) Amendment 7 (3) Added Scope (4) Estimates (5) Cost (6) Phase I Record Drawings Labor 302 20,169 20,081 (88) 20,081 Directs 312 2,869 2,869 - 2,869 Fee 2,420 2,410 (11) 2,410 Total 25,458 25,359 (99) 25,359 Phase I Follow-up services Labor 501 3,581 0 (3,581) 0 Directs 510 53 0 (53) 0 Fee 537 0 (537) 0 Total 4,170 0 (4,170) 0 Phase II Construction Office Services Labor 304 336,801 278,072 87,314 212,830 241,416 578,216 Directs 314 13,358 3,648 4,500 20,000 14,790 28,148 Fee 45,713 36,660 13,097 31,920 35,964 81,677 Total 395,872 318,380 104,911 264,750 292,170 688,042 Phase II Record Drawings Labor 305 25,848 14,262 14,855 3,268 29,117 Directs 315 16,468 2,917 2,000 (11,552) 4,917 Fey 3,514 1,688 2,228 402 3,916 Total 45,831 18,867 19,083 (7,881) 37,950 Lift Station O&M Manual Labor 306 13,802 5,001 8,801 13,802 Directs 316 108 0 108 108 Fee 2,070 600 1,470 2,070 Total 15,981 5,601 10,379 - 15,981 Main Suspicious Material Labor 307 17,490 17,428 (62) 17,428 Directs 317 82 82 - 82 Fee 2,099 2,091 (7) 2,091 Total 19,671 19,601 (70) 19,601 Phase II Resident Engineer Labor 402 362,857 285,419 50,450 159,060 132,072 494,929 Directs 412 226,831 127,892 63,100 82,290 46,450 273,282 Fee 48,866 37,173 7,568 23,860 19,734 68,601 Total 638,555 450,484 121,118 265,210 198,257 836,812 Phase II Resident Engineer PM Labor 403 53,494 35,898 11,486 (6,110) 47,384 Fee 7,343 4,704 1,723 (917) 6,426 Total 60,837 40,602 13,209 (7,027) 53,810 Phase II Follow-up Services Labor 502 10,780 0 10,780 10,780 Directs 512 55 0 55 55 Fee 1,617 0 1,617 1,617 Total 12,452 0 12,452 12,452 Appendx C Coat Summary 2 Amendment 8 continued AMENDMENT 8 TO APPENDIX C CITY OF CAPE GIRARDEAU SANITARY SEWER IMPROVEMENT PROGRAM SUMMARY OF AMENDMENT 8 COST MODIFICATIONS August 2001 Total 12,060 Estimated Estimates Adjustments Amendment 7 Costs Cost To for to Amendment 8 Estimated thru Complete Amendment 8 Amendment 7 Estimated Cost (1) July 2001 (2) Amendment 7 (3) Added Scope (4) Estimates (5) Cost (6) NEW PROJECTS AMENDMENT 6 MARCH 2000 Ranchito Area Facility Plan (Amendment 6) Labor 1,400 42,080 43,394 1,314 43,394 Directs 1,440 38,890 31,147 (7,743) 31,147 Fee 6,310 6,509 199 6,509 Total 87,280 81,050 (6,230) 81,050 Trickling Filter Rehab Facility Plan (Amendment 6) Labor 1,500 62,510 40,871 (21,639) 40,871 Directs 1,550 1,710 449 (1,261) 449 Fee 9,380 6,131 (3,249) 6,131 Total 73,600 47,451 (26,149) 47,451 Trickling Filter Rehab Design (Amendment 7) Labor 2500 111,030 106,766 4,264 111,030 Directs 2550 1,380 218 1,162 1,380 Fee 16,650 16,015 635 16,650 Total 129,060 122,999 6,061 - 129,060 Arena Creek Design (Amendment 8) Labor 2400 116,150 116,150 116,150 Directs 2440 73,550 73,550 73,550 Fee 17,420 17,420 17,420 Total 207,120 207,120 207,120 Trickling Filter O & M Manual (Amendment 8) Labor 3540 10,050 10,050 10,050 Directs 3541 500 500 500 Fee 1,510 1,510 1,510 12 060 Total 12,060 12,060 Trickling Filter Follow-up (Amendment 8) Labor 3560 2,080 2,080 2,080 Directs 3561 650 650 650 Fee 310 310 310 Total 3,040 3,040 3,040 Estimated Totals thru Amendment 8 5,014,401 4,587,941 309,983 752,180 635,703 5,650,104 Cost Totals 4,618,278 4,227,543 279,132 677,160 565,557 5,183,835 Fixed Fee Totals 396,123 360,398 30,852 75,020 70,146 466,269 1. Estimated cost basis for Amendment 7 2. Actual project cost through July 2001 3. Estimated cost to complete contract scope through Amendment 7 4. Estimated cost for additional scope added under Amendment 8 5. Additions or deductions to Amendment 7 estimated costs that are the basis for the Amendment 8 estimated cost. (July 2001 actual cost (2) plus estimate to complete (3) plus estimatd cost for additional scope (4)) 6. Basis for total estimated project cost through Amendment 8 (Amentment 7 estimated task costs plus additional cost added as with Amendment 8) Appendx C Cost Summary 3 cs � LO \ wJ- (D § Im- Go ct /m04 �]°§S§ | & c4 cmw (}§ \(S2\ \ k ) \ k k \ m/LL0 LL §§k ; )§) �2�J K� u wo §'iLS ¥ zUZ, k\�� \ ` \ �§W� �o oo� ` Do in �k�� z�}o\ 20§B ui $ k°ik \ z� 7 cs � LO \ wJ- (D § Im- Go ct /m04 �]°§S§ | & c4 cmw (}§ \(S2\ \ A/ \ \ ; §m { \ƒ k i \ / \ $ \ i � � \ \ 0 _ J \k\ \ k \ f.- A/ ; §m { \ƒ k \ \ 0 _ J \k\ \ k 2 ) } k - }t '; %)7 § [ �0 2# /( {| ) to- \ E )$ ° ! 02\ f t)-!( a u k f � ` /\/kf�k)§)% f ! L !E/ 1 % )}J k\\ J c,±)J=ƒE§ 2 2 R k I£ x 3 7 § / �k �§ �-§ .LLI LL 7 m222Rw"0"0 R0 42GRvas2 �» I AA esU) LO e�- -_-- ° § 7 w co 2 ° ° ; 2 ` e ■ m kt 0 0 c } § ,7 =_ E § !� % § // \ \ § m� ) 2 � // \ & < \ k\tu cL I-© E �§4 & ` LL /- \ m alt, LL (\o V kE ��2)/\ k .|lt7�« %§�i $«■k{ § §-"!# e\{mg. § (ff#/(i��■��{B f -So 2 - ; »t§!2!t§§■ r o ,ke!=oma_=l;8—E c«¥2t�©= ]ff/;I®`«Z§�){© 7f$§,E-| r$;`teac=[ m■«oo »2_)f.e] 2§roE \ !k%I|!$7k ) }§\kƒ)$}.oou) $7/)/}// Iwwww6Kwci c46 £®e4n_Lne- k f o rRcoa, m«e§ -, Nom,,., =mco,«, N", _co©II - -- @ 0 0Ic a - $�§� � r _® A yl_1 e`° 22■A f oVII =,n efe■ �. _`°� {/ ©eeem- § S( u § ) c� �f ■/ \ I / -� LU �§ 41 0. §> Imo, ) /§§ Li Li 2z2D CL§Z) �J - `%/§ kA7/ «>§$S `%|2 /00 { § § § §cm : e§��cm 0 Z l (n / � k/\(n LU[<w «_!'!> !� [ <R m ' k% -2£� k f o rRcoa, m«e§ -, Nom,,., =mco,«, N", _co©II - -- @ 0 0Ic a - $�§� � r _® A yl_1 e`° 22■A f oVII =,n efe■ a�aN _`°� ©eeem- § S( %=2§um § I -- -� -- nn��N (D ) Li Li Li `%/§ kA7/ 2 ) k0 `%|2 /00 *)a!»y / _ ƒ] /Iko «_!'!> !� [ m ' m=22� -2£� /$)f Ik&2§ t22« �|§{ § Ff mt�- )u=§ Ian§ alul, 7 f`� §\k\ \k / \ \ {ƒ/{ (kk\)LL UJ { { 2£ E E r § 2 E; \ k/ $ k& - I i! & & ® E 0 _ k > E 4)'2 < ; \ { £ | 8 ca w \ /j } \ a a k § 6 . . $ $ / / \ J 3 / a � N �- I - w o v N N V 000 O �I! :, N O c0 N O w � N N U) N M 0 W N N U) M w 0 N V W O 0 O 00 N O f0 c0 0 t0 N N N c O V O N VN o t:a 0 W t0 w �-- N V c0 O N N N V O a s O V l'7 00 N off N 7 M 7 7 n n o o„ o o E p a o r H Ym E ~ o r�Ci- F cn -� > a o 0 y p 4 0 U m E m aY m C R m m of ma v` U m m m a m y m e a a y C °r > r o rn y o mrn m —y C riS (� r 'a y cin N W W Y d V y U Q F- o a a a % uC m Z c � ~C 0 r O C Y m .0y j CO U _ _ m > m � r � F- L TO C C y m N o c o a a C u U 0 m O o y^ c c a nm v Q c� timn C U 12 r 0 m Toa t0 v pm y G e 0 r O m C C 1� S 'a co m m a U m d a iii E rn d L� r tt WJ {b a a d 12c rn co m OV- LL �` m r O Y W W d C C C_ 0) a u �a VLL H nE Q a Q 2r� om =:«Q»° °Q°A a ! k f § ) \% Amendment 8 continued AMENDMENT 8 APPENDIX D CITY OF CAPE GIRARDEAU SANITARY SEWER IMPROVEMENT PROGRAM SCHEDULE August 2001 Add: The schedule for completing new and currently active segments of work is: (Dates assume Amendment 8 approval by mid September 2001 and DNR reviews completed by the dates indicated) Trickling Filter Rehabilitation approved by DNR and advertised September 2001 Trickling Filter Rehabilitation bids received October 2001 Trickling Filter Rehabilitation notice to proceed December 2001 Arena Creek design submitted to Owner for review December 2001 Arena Creek design submitted to DNR for review December 2001 Lift Stations and Force Main construction contract closed February 2002 Sloan Relief construction contract closed March 2002 Arena Creek design approved by DNR and advertised February 2002 Arena Creek construction bids received March 2002 Arena Creek construction notice to proceed May 2002 Trickling Filter Rehabilitation construction contract closed November 2002 Arena Creek construction contract closed June 2003 Trickling Filter Rehabilitation follow-up services complete October 2003 D-1 AMENDMENT NO. 9 to AGREEMENT BETWEEN THE CITY OF CAPE GIRARDEAU, MISSOURI and JACOBS CIVIL INC (SVERDRUP CIVIL, INC.) Dated September 7, 1994 Note: All other terms of the original contract remain unchanged with the exception of the following: Article 3 - Compensation and Payment On page 3 under B. Cost Computation - Replace the third sentence of paragraph 1 with: The provisional overhead rate for Jacobs' (Sverdrup's) fiscal year 2003 is 1.305 for services performed from our offices and 0.96 for resident services performed in the field. On page 4 under B. Cost Computation - Section 3.a - Add the following: The Resident Project Representation shall be reimbursed a per diem rate of $40/day to cover normal travel, subsistence and incidental expenses associated with the work. Article 11 - Contract Documents On page 9 amend Article 11 to read: This Agreement consists of: 1. Agreement for Professional Services dated September 7, 1994 2. APPENDIX A - Scope of Services 3. AMENDMENT 1 TO APPENDIX A 4. APPENDIX Al - Phase 1 Scope of Work 5. APPENDIX A2 - Phase 2 Scope of Work 6. APPENDIX A3 - Phase I Easements and Miscellaneous Scope of Work 7. APPENDIX A4 - Phase I Projects Construction Program, Phase II Projects Part 1 Design, Surveying, Smoke Testing and Flow Monitoring 8. APPENDIX A5 - Phase II Projects Easements, Part 2 Design, Cultural Resource Survey 9. APPENDIX A6 - Additional Scope for Previous Amendments, Phase II Projects Construction Services 10. APPENDIX A7 - Additional Scope for Previous Amendments, Ranchito Sewer Improvement Project, Trickling Filter Rehabilitation 11. APPENDIX A8 - Trickling Filter Rehabilitation Design - 1 - Amendment 9 continued 12. APPENDIX A9 - Arena Creek Replacement Sewer Design, Arena Creek and Trickling Filter Rehabilitation Construction 13. APPENDIX A10 - Additional Scope for Previous Amendments, Arena Creek and Construction Phase Services 14. APPENDIX B - Additional Owner Supplied Information and Activities 15. APPENDIX B2 - Additional Owner Supplied Information and Activities 16. APPENDIX B3 - Additional Owner Supplied Information and Activities 17. APPENDIX B4 - Additional Owner Supplied Information and Activities 18. APPENDIX 135 - Additional Owner Supplied Information and Activities 19. AMENDMENT 1 to APPENDIX C 20. AMENDMENT 2 to APPENDIX C 21. AMENDMENT 3 to APPENDIX C 22. AMENDMENT 4 to APPENDIX C 23. AMENDMENT 5 to APPENDIX C 24. AMENDMENT 6 to APPENDIX C 25. AMENDMENT 7 to APPENDIX C 26. AMENDMENT 8 to APPENDIX C 27. AMENDMENT 9 to APPENDIX C 28. AMENDMENT 1 APPENDIX D 29. AMENDMENT 2 APPENDIX D 30. AMENDMENT 3 APPENDIX D 31. AMENDMENT 4 APPENDIX D 32. AMENDMENT 5 APPENDIX D 33. AMENDMENT 6 APPENDIX D 34. AMENDMENT 7 APPENDIX D 35. AMENDMENT 8 APPENDIX D 36. AMENDMENT 9 APPENDIX D Proposed by Sverdrup Civil, Inc.: Date: ��" ��> /) Accepted by City of Cape Girardeau: Date: BY: ATTEST: lDe Dougla . Leslie City Clerk Interim City Manager Attachments: Appendix A10 Amendment 9 to Appendix C Amendment 9 Appendix D -2- SSIP Amendment 9 APPENDIX A10 CITY OF CAPE GIRARDEAU SANITARY SEWER IMPROVEMENT PROGRAM ADDITIONAL SCOPE FOR PREVIOUS AMENDMENTS ARENA CREEK AND CONSTRUCTION PHASE SERVICES May 2003 Effort] THE FOLLOWING ARE MODIFICATIONS TO THE SCOPE UNDER CONTRACT THROUGH AMENDMENT 8 A. ARENA CREEK REPLACEMENT SEWER FINAL DESIGN The initial tasks of the Manhole Rehabilitation Program were completed including the inspection of manholes in the area of Arena Creek and the development of recommended rehabilitation repairs. Following the submittal to the City, it was decided to not complete the remaining portion of the task consisting of the development of bid documents. The City elected to complete the repairs with maintenance staff and not develop the bid package. The scope items related to developing the design are therefore eliminated. B. ADDITIONAL CONSTRUCTION PHASE SERVICES Construction phase services for the Phase H Sanitary Sewer Improvement Program projects have been contracted under previous amendments. Additional services are needed during construction of the Arena Creek Replacement Sewer and the South Ramsey Lift Station and Force Main. Amendment 9 extends Resident Project Representative services for the two projects. Resident Project Representative services are estimated under Amendment 8 to continue through June 2003. This Amendment 9 provides contractual funding to extend Resident Project Representative services for 10.5 months from July 2003 through April 15, 2004. A9- 1 Amendment 9 continued AMENDMENT 9 TO APPENDIX C CITY OF CAPE GIRARDEAU SANITARY SEWER IMPROVEMENT PROGRAM ESTIMATED COST BASIS May 2003 Amendment 9 adds new scope but also updates the estimated cost and fixed fee for tasks that are already under contract through Amendment 8. Amendment 8 estimates for each task are updated to the currently estimated cost at completion. The estimates in the Appendix C Cost Summary have been increased or decreased as indicated below: Phase I Facility Plan This task is complete. The cost and fee earned through April 2003 is the estimate at completion. Phase I Design This task is complete. The cost and fee earned through April 2003 is the estimate at completion. Phase II Facility Plan This task is complete. The cost and fee earned through April 2003 is the estimate at completion. Phase I Easements This task is complete. The cost and fee earned through April 2003 is the estimate at completion. Phase II Part 1 Design Only the gravity portion of South Ramsey has been constructed. The estimate to complete includes updating the plans and modifying the bid documents for the remaining construction. Work includes the realignment of the force main due to existing and future planned road construction. The revised estimate to complete for work contracted through Amendment 8 plus the Amendment 9 additions increase the estimated cost and maximum fee for Phase II Part 1 Design services. Phase I Resident This task is complete. The cost and fee earned through April 2003 is the estimate at completion. Phase I Office Services This task is complete. The cost and fee earned through April 2003 is the estimate at completion. Phase II Part 2 Design This task is complete. The cost and fee earned through April 2003 is the estimate at completion. The estimate for this task is reduced accordingly. Phase II Easements The only uncompleted easement acquisition contracted through Amendment 8 is some or all of the easements for the unconstructed portion of South Ramsey. The plats and descriptions have been prepared and initial offers made by SiteFinders. All of the documentation and current status has been turned over to the Owner. Any remaining work on these easements will be by Appendix C Basis 1 Amendment 9 continued the Owner. The direct costs listed are allowed should modifications to the plats or descriptions be required of subconsultant Koehler Engineering & Land Surveying, Inc. Ten manhours are allowed to coordinate the work of the subconsultant. Phase I Record Drawings This task is complete. The cost and fee earned through April 2003 is the estimate at completion. Phase I Follow-up Phase I Follow-up Services were previously eliminated from the scope of work and the estimate to complete. Phase II Office Services This category includes services to support construction, not otherwise listed in the cost estimate. Construction phase office services are ongoing for the Arena Creek Sewer and are anticipated for the South Ramsey construction. Completion of record drawings for the Trickling Filter Rehabilitation and the Arena Creek Sewer projects are also included in the Phase II Office Services. The estimate assumes: • South Ramsey construction phase office services are completed by April 15, 2004 • John Bennett remains as the resident representative through April 15, 2004 The revised estimate to complete for work contracted through Amendment 8 decreases the estimated cost and fixed fee for construction office services. Phase II Record Drawings Record Drawings are being completed for the Lift Stations, Force Main, and Sloan Relief projects. The South Ramsey project also remains to be completed. The estimate to complete has been revised to allow for an additional 85 manhours. The net impact is an overall increase in the estimate to complete Phase II Record Drawings. Lift Station O&M Manuals The O&M Manuals for the Lift Stations have been completed. An O&M Manual remains to be generated for the South Ramsey Lift Station. The estimate to complete has been revised to allow for an additional 80 manhours. The net impact is an overall increase in the estimate to complete Lift Station O&M Manuals. Main Suspicious Material This task is complete. The cost and fee earned through April 2003 is the estimate at completion. Phase II Resident The time period for Resident Representative services contracted through Amendment 8 ends on June 30, 2003. The estimated cost at completion for those services is significantly less than the Amendment 8 estimated cost. The Amendment 9 estimate for resident services includes the reduced estimate for services through Amendment 8 plus the extension of resident services from June 30, 2003 through April 15, 2004. The net result is an increase in the Phase II Resident cost and maximum fee for Amendment 9. Appendix C Basis 2 Amendment 9 continued Phase II Resident Program Management (PM) This task is complete. The cost and fee earned through April 2003 is the estimate at completion. Phase II Follow-up Services The estimate for this work remains the same as for Amendment 8. Ranchito Area Facility Plan This task is complete. The cost and fee earned through April 2003 is the estimate at completion. The estimate for this task is reduced accordingly. Trickling Filter Rehab Facility Plan This task is complete. The cost and fee earned through April 2003 is the estimate at completion. The estimate for this task is reduced accordingly. Trickling Filter Rehab Design This task is complete. The cost and fee earned through April 2003 is the estimate at completion. The estimate for this task is reduced accordingly. Arena Creek Design This task is complete. The cost and fee earned through April 2003 is the estimate at completion. The estimate for this task is reduced accordingly. Trickling Filter O&M Manual The estimate for this work remains the same as for Amendment 8. Trickling Filter Rehab Follow-up The estimate for this work remains the same as for Amendment 8. Estimated Totals through Amendment 9 The reductions in existing tasks and the additional efforts balance, resulting in a net $0 impact to the authorized project costs. Appendix C Basis 3 Amendment 9 continued AMENDMENT 9 TO APPENDIX C CITY OF CAPE GIRARDEAU SANITARY SEWER IMPROVEMENT PROGRAM SUMMARY OF AMENDMENT 8 COST MODIFICATIONS May 2003 Appencix C Cost Summary 1 Estimated Estimates Adjustments Amendment 8 Costs Cost To for to Amendment 9 Estimated thru Complete Amendment 9 Amendment 8 Estimated Cost (1) April 2003 (2) Amendment 8 (3) Added Scope (4) Estimates (5) Cost (6) ORIGINAL 12 PROJECTS Phase I Facility Plan Labor 101,102 91,932 91,932 91,932 Directs 110 1,862 1,862 1,862 Fee 11,032 11,032 11,032 Total 104,826 104,826 104,826 Phase I Design Labor 201,221 581,113 581,113 581,113 Directs 210 300,047 300,047 300,047 Fee 69,734 69,734 69,734 Total 950,893 950,893 950,893 Phase II Facility Plan Labor 103,123 231,783 231,783 231,783 Directs 113 123,721 123,721 123,721 Fee 27,814 27,814 27,814 Total 383,317 383,317 383,317 Phase I Easement Acquisition Labor 202 23,077 23,077 23,077 Directs 212 97,291 97,291 97,291 Fee 2,769 2,769 2,769 Total 123,137 123,137 123,137 Phase 11 Part I Design Labor 203 462,522 446,786 15,736 - 462,522 Directs 213 342,184 340,684 1,500 2,500 344,684 Fee 56,125 53,764 2,361 - 56,125 Total 860,831 841,234 19,597 860,831 Phase I Resident Engineer Labor 401 142,790 142,790 142,790 Directs 410 72,331 72,331 72,331 Fee 17,135 17,135 17,135 Total 232,257 232,257 232,257 Phase I Construction Office Services Labor 301 174,184 174,184 174,184 Directs 310 5,482 5,482 5,482 Fee 20,902 20,902 20,902 Total 200,568 200,568 200,568 Phase II Part 2 Design Labor 204 318,130 316,910 (1,220) 316,910 Directs 214 50,963 50,963 - 50,963 Fee 38,600 38,417 (183) 38,417 Total 407,692 406,290 (1,402) 406,290 Phase II Easements Labor 205 39,906 38,651 1,255 39,906 Directs 215 172,069 170,069 2,000 172,069 Fee 4,821 4,633 188 4,821 Total 216,796 213,353 3,443 216,796 Appencix C Cost Summary 1 Amendment 9 continued AMENDMENT 9 TO APPENDIX C CITY OF CAPE GIRARDEAU SANITARY SEWER IMPROVEMENT PROGRAM SUMMARY OF AMENDMENT 8 COST MODIFICATIONS May 2003 Appencix C Cost Summary 2 Estimated Estimates Adjustments Amendment 8 Costs Cost To for to Amendment 9 Estimated thru Complete Amendment 9 Amendment 8 Estimated Cost (1) April 2003 (2) Amendment 8 (3) Added Scope (4) Estimates (5) Cost (6) Phase I Record Drawings Labor 302 20,081 20,081 - 20,081 Directs 312 2,869 2,869 2,869 Fee 2,410 2,410 2,410 Total 25,359 25,359 25,359 Phase I Follow-up services Labor 501 0 0 0 Directs 510 0 0 0 Fee 0 0 0 Total 0 0 0 Phase II Construction Office Services Labor 304 578,216 408,891 136,783 (32,542) 545,674 Directs 314 28,148 6,775 6,236 (15,137) 13,011 Fee 81,677 56,283 20,517 (4,877) 76,800 Total 688,042 471,949 163,536 (52,556) 635,486 Phase II Record Drawings Labor 305 29,117 29,046 6,491 6,420 35,537 Directs 315 4,917 2,917 2,000 - 4,917 Fee 3,916 3,905 971 960 4,876 Total 37,950 35,868 9,462 7,380 45,330 Lift Station O&M Manual Labor 306 13,802 11,757 7,105 5,060 18,862 Directs 316 108 0 108 - 108 Fee 2,070 1,764 1,067 760 2,830 Total 15,981 13,521 8,280 5,820 21,801 Main Suspicious Material Labor 307 17,428 17,428 - 17,428 Directs 317 82 82 82 Fee 2,091 2,091 2,091 Total 19,601 19,601 - 19,601 Phase II Resident Engineer Labor 402 494,929 440,488 21,036 100,980 67,574 562,504 Directs 412 273,282 232,346 10,000 52,920 21,984 295,266 Fee 68,601 60,433 3,155 15,150 10,138 78,739 Total 836,812 733,267 34,191 169,050 99,697 936,508 Phase II Resident Engineer PM Labor 403 47,384 47,248 136 - 47,384 Fee 6,426 6,406 20 6,426 Total 53,810 53,654 156 53,810 Phase II Follow-up Services Labor 502 10,780 52 10,728 10,780 Directs 512 55 0 55 55 Fee 1,617 6 1,611 1,617 Total 12,452 58 12,394 12,452 Appencix C Cost Summary 2 Amendment 9 continued AMENDMENT 9 TO APPENDIX C CITY OF CAPE GIRARDEAU SANITARY SEWER IMPROVEMENT PROGRAM SUMMARY OF AMENDMENT 8 COST MODIFICATIONS May 2003 Total 12,060 Estimated Estimates Adjustments - Amendment 8 Costs Cost To for to Amendment 9 Estimated thru Complete Amendment 9 Amendment 8 Estimated Cost (1) April 2003 (2) Amendment 8 (3) Added Scope (4) Estimates (5) Cost (6) NEW PROJECTS AMENDMENT 6 MARCH 2000 650 0 650 Fee Ranchito Area Facility Plan (Amendment 6) 0 310 0 310 Labor 1,400 43,394 41,087 0 (2,307) 41,087 Directs 1,440 31,147 31,297 150 31,297 Fee 6,509 6,163 (346) 6,163 Total 81,050 78,547 (2,503) 78,547 Trickling Filter Rehab Facility Plan (Amendment 6) Labor 1,500 40,871 40,648 (223) 40,648 Directs 1,550 449 449 (0) 449 Fee 6,131 6,097 (34) 6,097 Total 47,451 47,194 (257) 47,194 Trickling Filter Rehab Design (Amendment 7) Labor 2500 111,030 98,322 (12,708) 98,322 Directs 2550 1,380 2,422 1,042 2,422 Fee 16,650 14,748 (1,902) 14,748 Total 129,060 115,492 (13,568) 115,492 Arena Creek Design (Amendment 8) Labor 2400 116,150 86,022 (30,128) 86,022 Directs 2440 73,550 65,584 (7,966) 65,584 Fee 17,420 12,903 (4,517) 12,903 Total 207,120 164,509 (42,611) 164,509 Trickling Filter O & M Manual (Amendment 8) Labor 3540 10,050 8,139 1,911 10,050 Directs 3541 500 0 500 500 Fee 1,510 1,221 289 1,510 Total 12,060 9,360 2,700 - 12,060 Trickling Filter Follow-up (Amendment 8) Labor 3560 2,080 0 2,080 0 2,080 Directs 3561 650 0 650 0 650 Fee 310 0 310 0 310 Total 3,040 0 3,040 0 3,040 Estimated Totals thru Amendment 8 5,650,104 5,224,255 256,800 '169,050 Cost Totals 5,183,835 4,803,624 226,311 153,900 Fixed Fee Totals 466,269 420,631 30,489 15,150 5,650,104 5,183,835 466,269 1. Estimated cost basis for Amendment 8 2. Actual project cost through April 2003 3. Estimated cost to complete contract scope through Amendment 8 4. Estimated cost for additional scope added under Amendment 9 5. Additions or deductions to Amendment 8 estimated costs that are the basis for the Amendment 9 estimated cost. (April 2003 actual cost (2) plus estimate to complete (3) plus estimatd cost for additional scope (4)) 6. Basis for total estimated project cost through Amendment 9 (Amentment 8 estimated task costs plus additional cost added as with Amendment 9) Appencix C Cost Sunmary 3 u §; §§�L LU L ate■ 00LU0 6,5.I[ 20§( 2 L) I � «| L k| f ƒ k 0 LO LO Ci �)m� -Q- E «QU)°r 64 )IA / w / 69 ©§kms E » ! { 3 0 ^^ ° 0 , 613,60° c / [ 2 64 ( ri ID 'E } LO OM co 3 _ o000 W. a 2)\w\-)§\6= - _ 04 N \/ a. ®L —T 05I]) am LL , �n 3/ o/§ c oof =ecce c(09.=1I\ �OU _j) 0 3 ƒ , k 0 LO LO E 64 w / 69 E » ! { 44 'co 0 c / [ 2 64 ( ri ID 'E } \� o). a { £ # \ ) 3 o 2)\w\-)§\6= - _ 04 N , k E _ w / E » ! { 3 'co 0 c / [ 2 ( ' E ID 'E } \� o). a { £ # \ ) 3 o 2)\w\-)§\6= - _ LLJ {(" { \/ ®L —T 05I]) am LL k 346 I ±&k=zE& 3/ ) _j) 0 3 ƒ , Amendment 9 continued AMENDMENT 9 APPENDIX D CITY OF CAPE GIRARDEAU SANITARY SEWER IMPROVEMENT PROGRAM SCHEDULE May 2003 afj The schedule for completing new and currently active segments of work is: (Dates assume Amendment 9 approval by mid June 2003 and DNR reviews completed by the dates indicated) South Ramsey Lift Station and Force Main design approved by DNR South Ramsey Lift Station and Force Main construction bids received South Ramsey Lift Station and Force Main notice to proceed Trickling Filter Rehabilitation follow-up services complete Arena Creek construction contract closed South Ramsey Lift Station and Force Main Contract Close July 2003 August 2003 September 2003 January 2004 February 2004 April 2004 South Ramsey Lift Station and Force Main Follow-up services complete March 2005 D-1 AMENDMENT NO. 10 to AGREEMENT BETWEEN THE CITY OF CAPE GIRARDEAU, MISSOURI and JACOBS CIVIL INC (SVERDRUP CIVIL, INC.) Dated September 7, 1994 Note: All other terms of the original contract remain unchanged with the exception of the following: Article 11 - Contract Documents On page 9 amend Article 11 to read: This Agreement consists of: 1. Agreement for Professional Services dated September 7, 1994 2. APPENDIX A - Scope of Services 3. AMENDMENT 1 TO APPENDIX A 4. APPENDIX Al - Phase 1 Scope of Work 5. APPENDIX A2 - Phase 2 Scope of Work 6. APPENDIX A3 - Phase I Easements and Miscellaneous Scope of Work 7. APPENDIX A4 - Phase I Projects Construction Program, Phase H Projects Part 1 Design, Surveying, Smoke Testing and Flow Monitoring 8. APPENDIX A5 - Phase lI Projects Easements, Part 2 Design, Cultural Resource Survey 9. APPENDIX A6 - Additional Scope for Previous Amendments, Phase II Projects Construction Services 10. APPENDIX A7 - Additional Scope for Previous Amendments, Ranchito Sewer Improvement Project, Trickling Filter Rehabilitation 11. APPENDIX A8 - Trickling Filter Rehabilitation Design 12. APPENDIX A9 - Arena Creek Replacement Sewer Design, Arena Creek and Trickling Filter Rehabilitation Construction 13. APPENDIX A 10 — Additional Scope for Previous Amendments, Arena Creek and Construction Phase Services 14. APPENDIX A11 — Middle-Merriwether Sewer Rehabilitation 15. APPENDIX B - Additional Owner Supplied Information and Activities 16. APPENDIX 132 - Additional Owner Supplied Information and Activities 17. APPENDIX 133 - Additional Owner Supplied Information and Activities 18. APPENDIX 134 - Additional Owner Supplied Information and Activities 19. APPENDIX 135 - Additional Owner Supplied Information and Activities 20. AMENDMENT 1 to APPENDIX C 21. AMENDMENT 2 to APPENDIX C 22. AMENDMENT 3 to APPENDIX C 23. AMENDMENT 4 to APPENDIX C 24. AMENDMENT 5 to APPENDIX C -1- Amendment 9 continued 25. AMENDMENT 6 to APPENDIX C 26. AMENDMENT 7 to APPENDIX C 27. AMENDMENT 8 to APPENDIX C 28. AMENDMENT 9 to APPENDIX C 29. AMENDMENT 10 to APPENDIX C 30. AMENDMENT 1 APPENDIX D 31. AMENDMENT 2 APPENDIX D 32. AMENDMENT 3 APPENDIX D 33. AMENDMENT 4 APPENDIX D 34. AMENDMENT 5 APPENDIX D 35. AMENDMENT 6 APPENDIX D 36. AMENDMENT 7 APPENDIX D 37. AMENDMENT 8 APPENDIX D 38. AMENDMENT 9 APPENDIX D 39. AMENDMENT 10 APPENDIX D Proposed by JJacobs Civil Inc.: Date: // Accepted by City of Cape Girardeau: Date: /�,' BY: r;' >t. ATTEST: City Manager Attachments: Appendix A11 Amendment 10 to Appendix C Amendment 10 Appendix D -2- n Ci Jerk SSIP Amendment 10 APPENDIX A11 CITY OF CAPE GIRARDEAU SANITARY SEWER IMPROVEMENT PROGRAM MIDDLE-MERRIWETHER SEWER REHABILITATION September 2003 O Na THE FOLLOWING ARE MODIFICATIONS TO THE SCOPE UNDER CONTRACT THROUGH AMENDMENT 9 A. MIDDLE-MERRIWETHER SEWER REHBILITATION Initial efforts for this new project are related to the subcontracting of sewer cleaning services and the televising of the segment of sewer near City Hall. It is estimated that approximately 1,700 ft of 24" sewer will be televised and four manholes are to be inspected. The sewer is known to be in deteriorated condition and an evaluation is needed to assess what rehabilitation methods may be feasible compared to complete replacement. This stretch of sewer is to be utilized by the new Federal Court House that is currently being designed. Following the sewer televising, a letter report will be prepared summarizing the findings and potential options including recommendations for a bid package to correct the current flow -line conditions. Amendment 10 continued AMENDMENT 10 TO APPENDIX C CITY OF CAPE GIRARDEAU SANITARY SEWER IMPROVEMENT PROGRAM ESTIMATED COST BASIS September 2003 Amendment 10 adds new scope but also updates the estimated cost and fixed fee for tasks that are already under contract through Amendment 9. Amendment 9 estimates for each task are updated to the currently estimated cost at completion. The estimates in the Appendix C Cost Summary have been increased or decreased as indicated below: Phase I Facility Plan This task is complete. completion. Phase I Design This task is complete completion. Phase II Facility Plan This task is complete. completion. The cost and fee earned through August 2003 is the estimate at The cost and fee earned through August 2003 is the estimate at The cost and fee earned through August 2003 is the estimate at Phase I Easements This task is complete. The cost and fee earned through August 2003 is the estimate at completion. . The estimate for this task is reduced accordingly. Phase II Part 1 Design Only the gravity portion of South Ramsey has been constructed. The estimate to complete includes further updating the plans and modifying the bid documents for the remaining construction. Additional realignment of the force main was necessary to accommodate easement issues that arose. The force main is also being rerouted to eliminate the need for an easement through one owner's property. Additional borings were also collected in the area of the lift station to further evaluate the depth to bedrock and soil conditions in the area. The revised estimate to complete for work contracted through Amendment 9 plus the Amendment 10 additions increase the estimated cost and maximum fee for Phase II Part 1 Design services. Phase I Resident This task is complete. The cost and fee earned through August 2003 is the estimate at completion. Phase I Office Services This task is complete. The cost and fee earned through August 2003 is the estimate at completion. Appendix C Basis 1 Amendment 10 continued Phase II Part 2 Design This task is complete. The cost and fee earned through August 2003 is the estimate at completion. The estimate for this task is reduced accordingly. Phase II Easements This task is complete. The cost and fee earned through August 2003 is the estimate at completion. The estimate for this task is reduced accordingly. Phase I Record Drawings This task is complete. The cost and fee earned through August 2003 is the estimate at completion. Phase I Follow-up Phase I Follow-up Services were previously eliminated from the scope of work and the estimate to complete. Phase II Office Services This category includes services to support construction, not otherwise listed in the cost estimate. Construction phase office services are ongoing for the Arena Creek Sewer and are anticipated for the South Ramsey construction. Completion of record drawings for the Arena Creek Sewer project are also included in the Phase II Office Services. The estimate assumes: • South Ramsey construction phase office services are completed by April 15, 2004 • John Bennett remains as the resident representative through April 15, 2004 The estimate for this work remains the same as for Amendment 9. Phase II Record Drawings Record Drawings are being completed for the Lift Stations/Force Main projects. The South Ramsey project also remains to be completed. The estimate for this work remains the same as for Amendment 9. Lift Station O&M Manuals The O&M Manuals for the Lift Stations have been completed. An O&M Manual remains to be generated for the South Ramsey Lift Station. The estimate for this work remains the same as for Amendment 9. Main Suspicious Material This task is complete. The cost and fee earned through August 2003 is the estimate at completion. Phase II Resident The estimate assumes: • South Ramsey construction phase office services are completed by April 15, 2004 • John Bennett remains as the resident representative through April 15, 2004 The estimate for this work remains the same as for Amendment 9. Appendix C Basis 2 Amendment 10 continued Phase II Resident Program Management (PM) This task is complete. The cost and fee earned through August 2003 is the estimate at completion. Phase II Follow-up Services The estimate for this work remains the same as for Amendment 9. Ranchito Area Facility Plan This task is complete. The cost and fee earned through August 2003 is the estimate at completion. Trickling Filter Rehab Facility Plan This task is complete. The cost and fee earned through August 2003 is the estimate at completion. Trickling Filter Rehab Design This task is complete. The cost and fee earned through August 2003 is the estimate at completion. Arena Creek Design This task is complete. The cost and fee earned through August 2003 is the estimate at completion. The estimate for this task is reduced accordingly. Trickling Filter O&M Manual The estimate for this work remains the same as for Amendment 9. Trickling Filter Rehab Follow-up The estimate for this work remains the same as for Amendment 9. Middle-Merriwether Sewer Rehabilitation Initial efforts for this new project are related to the subcontracting of sewer cleaning services and the televising of the segment of sewer near City Hall. It is estimated that approximately 1,700 ft of 24" sewer will be televised and four manholes are to be inspected. The sewer is known to be in deteriorated condition and an evaluation is needed to assess what rehabilitation methods may be feasible compared to complete replacement. This stretch of sewer is to be utilized by the new Federal Court House that is currently being designed. Following the sewer televising, a letter report will be prepared summarizing the findings and potential options including recommendations for a bid package to correct the current flow -line conditions. Estimated Totals through Amendment 10 The new work added under this Amendment 10 is added to the cost plus fixed fee through August 2003 and to the estimate to complete for tasks that are contracted through Amendment 9 to get the total estimated cost and fixed fee with the Amendment 10 tasks added. Appendix C Basis 3 Amendment 10 continued AMENDMENT 10 TO APPENDIX C CITY OF CAPE GIRARDEAU SANITARY SEWER IMPROVEMENT PROGRAM SUMMARY OF AMENDMENT 9 COST MODIFICATIONS September 2003 Appencix C Cost Summary 1 Estimated Estimates Adjustments Amendment 9 Costs Cost To for to Amendment 10 Estimated thru Complete Amendment 10 Amendment 9 Estimated Cost (1) August 2003 (2) Amendment 9 (3) Added Scope (4) Estimates (5) Cost (6) ORIGINAL 12 PROJECTS Phase I Facility Plan Labor 101,102 91,932 91,932 91,932 Directs 110 1,862 1,862 1,862 Fee 11,032 11,032 11,032 Total 104,826 104,826 104,826 Phase I Design Labor 201,221 581,113 581,113 581,113 Directs 210 300,047 300,047 300,047 Fee 69,734 69,734 69,734 Total 950,893 950,893 950,893 Phase II Facility Plan Labor 103,123 231,783 231,783 231,783 Directs 113 123,721 123,721 123,721 Fee 27,814 27,814 27,814 Total 383,317 383,317 383,317 Phase I Easement Acquisition Labor 202 23,077 23,077 23,077 Directs 212 97,291 97,291 97,291 Fee 2,769 2,769 2,769 Total 123,137 123,137 - 123,137 Phase II Part I Design Labor 203,220 462,522 467,893 (5,371) 11,450 11,450 473,972 Directs 213,221 342,184 341,031 1,153 5,400 5,400 347,584 Fee 56,125 56,930 (805) 1,720 1,720 57,845 Total 860,831 865,854 (5,023) 18,570 18,570 879,401 Phase I Resident Engineer Labor 401 142,790 142,790 - 142,790 Directs 410 72,331 72,331 - 72,331 Fee 17,135 17,135 - 17,135 Total 232,257 232,257 - 232,257 Phase I Construction Office Services Labor 301 174,184 174,184 - 174,184 Directs 310 5,482 5,482 - 5,482 Fee 20,902 20,902 - 20,902 Total 200,568 200,568 - 200,568 Phase II Part 2 Design Labor 204 316,910 316,910 - 316,910 Directs 214 50,963 50,963 - 50,963 Fee 38,417 38,417 - 38,417 Total 406,290 406,290 - 406,290 Phase II Easements Labor 205 39,906 38,651 0 (1,255) 38,651 Directs 215 172,069 170,069 0 (2,000) 170,069 Fee 4,821 4,633 0 (188) 4,633 Total 216,796 213,353 0 (3,443) 213,353 Appencix C Cost Summary 1 Amendment 10 continued AMENDMENT 10 TO APPENDIX C CITY OF CAPE GIRARDEAU SANITARY SEWER IMPROVEMENT PROGRAM SUMMARY OF AMENDMENT 9 COST MODIFICATIONS September 2003 Appencix C Cost Summary 2 Estimated Estimates Adjustments Amendment 9 Costs Cost To for to Amendment 10 Estimated thru Complete Amendment 10 Amendment 9 Estimated Cost (1) August 2003 (2) Amendment 9 (3) Added Scope (4) Estimates (5) Cost (6) Phase I Record Drawings Labor 302 20,081 20,081 20,081 Directs 312 2,869 2,869 2,869 Fee 2,410 2,410 2,410 Total 25,359 25,359 25,359 Phase I Follow-up services Labor 501 0 0 0 Directs 510 0 0 0 Fee 0 0 0 Total 0 0 - 0 Phase II Construction Office Services Labor 304 545,674 444,176 101,498 - 545,674 Directs 314 13,011 7,046 5,965 - 13,011 Fee 76,800 61,576 15,224 - 76,800 Total 635,486 512,798 122,688 - 635,486 Phase II Record Drawings Labor 305 35,537 29,711 5,826 - 35,537 Directs 315 4,917 2,927 1,990 - 4,917 Fee 4,876 4,005 871 - 4,876 Total 45,330 36,643 8,687 - 45,330 Lift Station O&M Manual Labor 306 18,862 11,757 7,105 - 18,862 Directs 316 108 0 108 - 108 Fee 2,830 1,764 1,066 - 2,830 Total 21,801 13,521 8,279 - 21,801 Main Suspicious Material Labor 307 17,428 17,428 - 17,428 Directs 317 82 82 - 82 Fee 2,091 2,091 - 2,091 Total 19,601 19,601 - 19,601 Phase II Resident Engineer Labor 402 562,504 473,731 88,773 - 562,504 Directs 412 295,266 246,153 49,112 - 295,266 Fee 78,739 65,420 13,319 - 78,739 Total 936,508 785,304 151,204 - 936,508 Phase II Resident Engineer PM Labor 403 47,384 47,248 136 - 47,384 Fee 6,426 6,406 20 - 6,426 Total 53,810 53,654 156 - 53,810 Phase II Follow-up Services Labor 502 10,780 1,550 9,230 - 10,780 Directs 512 55 0 55 - 55 Fee 1,617 186 1,431 - 1,617 Total 12,452 1,736 10,716 - 12,452 Appencix C Cost Summary 2 Amendment 10 continued AMENDMENT 10 TO APPENDIX C CITY OF CAPE GIRARDEAU SANITARY SEWER IMPROVEMENT PROGRAM SUMMARY OF AMENDMENT 9 COST MODIFICATIONS September 2003 NEW PROJECTS AMENDMENT 10 SEPTEMBER 2003 Middle-Merritwether Sewer Rehabilitation Estimated Estimates Adjustments Amendment 9 Costs Cost To for to Amendment 10 Estimated thru Complete Amendment 10 Amendment 9 Estimated Cost (1) August 2003 (2) Amendment 9 (3) Added Scope (4) Estimates (5) Cost (6) NEW PROJECTS AMENDMENT 6 MARCH 2000 9,370 Fee 0 0 Ranchito Area Facility Plan (Amendment 6) 620 620 620 Total Labor 1,400 41,087 41,087 0 14,140 41,087 Directs 1,440 31,297 31,297 5,650,104 - 31,297 Fee 6,163 6,163 5,679,371 - 6,163 Total 78,547 78,547 30,370 - 78,547 Trickling Filter Rehab Facility Plan (Amendment 6) 466,269 434,397 31,685 2,340 Labor 1,500 40,648 40,648 - 40,648 Directs 1,550 449 449 - 449 Fee 6,097 6,097 - 6,097 Total 47,194 47,194 - 47,194 Trickling Filter Rehab Design (Amendment 7) Labor 2500 98,322 98,322 - 98,322 Directs 2550 2,422 2,422 - 2,422 Fee 14,748 14,748 - 14,748 Total 115,492 115,492 - 115,492 Arena Creek Design (Amendment 8) Labor 2400 86,022 86,022 - 86,022 Directs 2440 65,584 65,584 - 65,584 Fee 12,903 12,903 - 12,903 Total 164,509 164,509 - 164,509 Trickling Filter O & M Manual (Amendment 8) Labor 3540 10,050 8,415 1,635 - 10,050 Directs 3541 500 0 500 - 500 Fee 1,510 1,262 248 - 1,510 Total 12,060 9,677 2,383 - 12,060 Trickling Filter Follow-up (Amendment 8) Labor 3560 2,080 0 2,080 - 2,080 Directs 3561 650 0 650 - 650 Fee 310 0 310 - 310 Total 3,040 0 3,040 - 3,040 NEW PROJECTS AMENDMENT 10 SEPTEMBER 2003 Middle-Merritwether Sewer Rehabilitation Labor 4010 0 0 0 4,150 4,150 4,150 Directs 4011 0 0 0 9,370 9,370 9,370 Fee 0 0 0 620 620 620 Total 0 0 0 14,140 14,140 14,140 Estimated Totals thru Amendment 8 5,650,104 5,344,530 302,130 32,710 29,267 5,679,371 Cost Totals 5,183,835 4,910,133 270,445 30,370 27,115 5,210,949 Fixed Fee Totals 466,269 434,397 31,685 2,340 2,152 468,422 1. Estimated cost basis for Amendment 9 2. Actual project cost through August 2003 3. Estimated cost to complete contract scope through Amendment 9 4. Estimated cost for additional scope added under Amendment 10 5. Additions or deductions to Amendment 9 estimated costs that are the basis for the Amendment 10 estimated cost. (August 2003 actual cost (2) plus estimate to complete (3) plus estimated cost for additional scope (4)) 6. Basis for total estimated project cost through Amendment 10 (Amentment 9 estimated task costs plus additional cost added as with Amendment 10) Appencix C Cost Summary 3 / / co 0 Ld 69 e/\ i0 cl \ LO CDco LO0.co C4 LO CN 61> LO 04 Cli Wt eq ® - \ o/ ƒpt co _ VW } \ cl \ ) 60 411, Cli Wt eq ® - \ o/ ƒpt co _ VW } ) j E 2 E ELU « a § u j}b - - f \ : _- ] _ _ k ± \ k� § t ]+) J . - �ƒ $ _- $ tk \_�)$ a o a e 2t2 -° i ` E7D 7}\§f -MU) ? z ] a {(\ R \\ 0_ CL �I55/ )LL ) / )46 ] 3$ f ƒ EEI& ] Q 3 LU 2 w Amendment 10 continued AMENDMENT 10 APPENDIX D CITY OF CAPE GIRARDEAU SANITARY SEWER IMPROVEMENT PROGRAM SCHEDULE September 2003 Add: The schedule for completing new and currently active segments of work is: (Dates assume Amendment 10 approval by mid September 2003 and DNR reviews completed by the dates indicated) South Ramsey Lift Station and Force Main design approved by DNR South Ramsey Lift Station and Force Main construction bids received South Ramsey Lift Station and Force Main notice to proceed Trickling Filter Rehabilitation follow-up services complete Arena Creek construction contract closed South Ramsey Lift Station and Force Main Contract Close October 2003 November 2003 December 2003 January 2004 January 2004 April 2004 South Ramsey Lift Station and Force Main Follow-up services complete April 2005 D-1 _$4 AMENDMENT NO. 11 to AGREEMENT BETWEEN THE CITY OF CAPE GIRARDEAU, MISSOURI and JACOBS CIVIL INC (SVERDRUP CIVIL, INC.) Dated September 7, 1994 Note: All other terms of the original contract remain unchanged with the exception of the following: Article 3 — Compensation and Payment On page 3 under A. Cost — Replace the second paragraph with: The total cost (exclusive of fee) is estimated to be $5,285,778. The fixed fee shall be $476,976. The total amount to be paid for design and construction services under this Agreement shall not exceed $5,762,754 including cost and fixed fee, without approval of the Owner. Jacobs (Sverdrup) shall notify the Owner when costs incurred and obligated amount to 95% of the total estimated cost and shall not incurred costs beyond the estimated cost without prior approval of the Owner. An itemized summary of estimated cost is presented in APPENDIX C. On page 3 under B. Cost Computation — Replace the third sentence of paragraph 1 with: The provisional overhead rate for Jacobs' (Sverdrup's) fiscal year 2004 is 1.3685 for services performed from our offices and 0.9664 for resident services performed in the field. Article 11 - Contract Documents On page 9 amend Article 11 to read: This Agreement consists of: 1. Agreement for Professional Services dated September 7, 1994 2. APPENDIX A - Scope of Services 3. AMENDMENT 1 TO APPENDIX A 4. APPENDIX Al - Phase 1 Scope of Work 5. APPENDIX A2 - Phase 2 Scope of Work 6. APPENDIX A3 - Phase I Easements and Miscellaneous Scope of Work 7. APPENDIX A4 - Phase I Projects Construction Program, Phase II Projects Part 1 Design, Surveying, Smoke Testing and Flow Monitoring 8. APPENDIX A5 - Phase II Projects Easements, Part 2 Design, Cultural Resource Survey 9. APPENDIX A6 - Additional Scope for Previous Amendments, Phase II Projects Construction Services 10. APPENDIX A7 - Additional Scope for Previous Amendments, Ranchito Sewer Improvement Project, Trickling Filter Rehabilitation 11. APPENDIX A8 - Trickling Filter Rehabilitation Design 12. APPENDIX A9 - Arena Creek Replacement Sewer Design, Arena Creek and Trickling Filter Rehabilitation Construction -1- Amendment 11 continued 13. APPENDIX A 10 — Additional Scope for Previous Amendments, Arena Creek and Construction Phase Services 14. APPENDIX Al 1 — Middle-Merriwether Sewer Rehabilitation 15. APPENDIX A 12 — Additional Scope for Previous Amendments, Construction Phase Services 16. APPENDIX B - Additional Owner Supplied Information and Activities 17. APPENDIX B2 - Additional Owner Supplied Information and Activities 18. APPENDIX B3 - Additional Owner Supplied Information and Activities 19. APPENDIX B4 - Additional Owner Supplied Information and Activities 20. APPENDIX B5 - Additional Owner Supplied Information and Activities 21. AMENDMENT 1 to APPENDIX C 22. AMENDMENT 2 to APPENDIX C 23. AMENDMENT 3 to APPENDIX C 24. AMENDMENT 4 to APPENDIX C 25. AMENDMENT 5 to APPENDIX C 26. AMENDMENT 6 to APPENDIX C 27. AMENDMENT 7 to APPENDIX C 28. AMENDMENT 8 to APPENDIX C 29. AMENDMENT 9 to APPENDIX C 30. AMENDMENT 10 to APPENDIX C 31. AMENDMENT 11 to APPENDIX C 32. AMENDMENT 1 APPENDIX D 33. AMENDMENT 2 APPENDIX D 34. AMENDMENT 3 APPENDIX D 35. AMENDMENT 4 APPENDIX D 36. AMENDMENT 5 APPENDIX D 37. AMENDMENT 6 APPENDIX D 38. AMENDMENT 7 APPENDIX D 39. AMENDMENT 8 APPENDIX D 40. AMENDMENT 9 APPENDIX D 41. AMENDMENT 10 APPENDIX D 42. AMENDMENT 11 APPENDIX D i1 Accepted by Jacobs Civil Inc.: Date: S S' ofe Accepted by City of Cape Girardeau: Date: I -(9 - Qy BY: 8�Z�',,07 ty Manager Attachments: Appendix Al2 Amendment 11 to Appendix C Amendment 11 Appendix D ATTEST: "�" 'V, C& Clerk -2- SSIP Amendment 11 APPENDIX A 12 CITY OF CAPE GIRARDEAU SANITARY SEWER IMPROVEMENT PROGRAM ADDITIONAL SCOPE FOR PREVIOUS AMENDMENTS CONSTRUCTION PHASE SERVICES March 2004 THE FOLLOWING ARE MODIFICATIONS TO THE SCOPE UNDER CONTRACT THROUGH AMENDMENT 10 A. ADDITIONAL CONSTRUCTION PHASE SERVICES Construction phase services for the Phase H Sanitary Sewer Improvement Program projects have been contracted under previous amendments. Extension of services is needed during construction of the South Ramsey Lift Station and Force Main. Amendment 11 extends Resident Project Representative services for this project. Resident Project Representative services are estimated under Amendment 10 to continue through April 15, 2004. This Amendment 11 provides contractual funding to extend Resident Project Representative services through March 31, 2005. Al2-1 i Amendment 11 continued AMENDMENT 11 TO APPENDIX C CITY OF CAPE GIRARDEAU SANITARY SEWER IMPROVEMENT PROGRAM ESTIMATED COST BASIS March 2004 Amendment 11 revises scope and also updates the estimated cost and fixed fee for tasks that are already under contract through Amendment 10. Amendment 10 estimates for each task are updated to the currently estimated cost at completion. The estimates in the Appendix C Cost Summary have been increased or decreased as indicated below: Phase I Facility Plan This task is complete. The cost and fee earned through February 2004 is the estimate at completion. Phase I Design This task is complete. The cost and fee earned through February 2004 is the estimate at completion. Phase II Facility Plan This task is complete. The cost and fee earned through February 2004 is the estimate at completion. Phase I Easements This task is complete. The cost and fee earned through February 2004 is the estimate at completion. Phase II Part 1 Design This task is complete. The cost and fee earned through February 2004 is the estimate at completion. The estimate for this task is adjusted accordingly. Phase I Resident This task is complete. The cost and fee earned through February 2004 is the estimate at completion. Phase I Office Services This task is complete. The cost and fee earned through February 2004 is the estimate at completion. Phase II Part 2 Design This task is complete. The cost and fee earned through February 2004 is the estimate at completion. Phase II Easements This task is complete. The cost and fee earned through February 2004 is the estimate at completion. Appendix C Basis 1 Amendment 11 continued Phase I Record Drawings This task is complete. The cost and fee earned through February 2004 is the estimate at completion. Phase I Follow-up Phase I Follow-up Services were previously eliminated from the scope of work and the estimate to complete. Phase II Office Services This category includes services to support construction, not otherwise listed in the cost estimate. Construction phase office services are being completed for the Arena Creek Sewer project and are ongoing for the South Ramsey construction. Completion of record drawings for the Arena Creek Sewer project are also included in the Phase II Office Services. The estimate assumes: • South Ramsey construction phase office services are completed by March 31, 2005 • John Bennett remains as the resident representative through March 31, 2005 The estimate for this work remains the same as for Amendment 10. Phase II Record Drawings Record Drawings are being completed for the Lift Stations/Force Main projects. The South Ramsey project also remains to be completed. The estimate for this work remains the same as for Amendment 10. Lift Station O&M Manuals The O&M Manuals for the Lift Stations have been completed. An O&M Manual remains to be generated for the South Ramsey Lift Station. The estimate for this work remains the same as for Amendment 10. Main Suspicious Material This task is complete. The cost and fee earned through February 2004 is the estimate at completion. Phase II Resident The time period for Resident Representative services contracted through Amendment 10 is April 15, 2004. The Amendment 11 estimate adds additional services by extending the duration to March 31, 2005 to continue resident services for the South Ramsey construction. The estimate assumes: • South Ramsey construction phase office services are completed by March 31, 2005 • John Bennett remains as the resident representative through March 31, 2005 Phase II Resident Program Management (PM) This task is complete. The cost and fee earned through February 2004 is the estimate at completion. The estimate for this task is reduced accordingly. Appendix C Basis 2 t Amendment 11 continued Phase II Follow-up Services The estimate for this work remains the same as for Amendment 10. Ranchito Area Facility Plan This task is complete. The cost and fee earned through February 2004 is the estimate at completion. Trickling Filter Rehab Facility Plan This task is complete. The cost and fee earned through February 2004 is the estimate at completion. Trickling Filter Rehab Design This task is complete. The cost and fee earned through February 2004 is the estimate at completion. Arena Creek Design This task is complete. The cost and fee earned through February 2004 is the estimate at completion. Trickling Filter O&M Manual This task is complete. The cost and fee earned through February 2004 is the estimate at completion. The estimate for this task is reduced accordingly. Trickling Filter Rehab Follow-up This task is complete. The cost and fee earned through February 2004 is the estimate at completion. The estimate for this task is reduced accordingly. Middle-Merriwether Sewer Rehabilitation The task is substantially complete. The estimate is reduced by the amount of direct costs not projected to be utilized, the majority of which is related to the sewer televising which did not require the allocation for cleaning. Estimated Totals through Amendment 11 The new work added under this Amendment 11 is added to the cost plus fixed fee through February 2004 and to the estimate to complete for tasks that are contracted through Amendment 10 to get the total estimated cost and fixed fee with the Amendment 11 work added. Appendix C Basis 3 t Amendment 11 continued AMENDMENT 11 TO APPENDIX C CITY OF CAPE GIRARDEAU SANITARY SEWER IMPROVEMENT PROGRAM SUMMARY OF AMENDMENT 10 COST MODIFICATIONS March 2004 Appencix C Cost Summary 1 Estimated Estimates Adjustments Amendment 10 Costs Cost To for to Amendment 11 Estimated thru Complete Amendment 11 Amendment 10 Estimated Cost (1) February 2004 (2) Amendment 10 (3) Added Scope (4) Estimates (5) Cost (6) ORIGINAL 12 PROJECTS Phase I Facility Plan Labor 101,102 91,932 91,932 - 91,932 Directs 110 1,862 1,862 1,862 Fee 11,032 11,032 11,032 Total 104,826 104,826 104,826 Phase I Design Labor 201,221 581,113 581,113 581,113 Directs 210 300,047 300,047 300,047 Fee 69,734 69,734 69,734 Total 950,894 950,894 950,894 Phase II Facility Plan Labor 103,123 231,783 231,783 231,783 Directs 113 123,721 123,721 123,721 Fee 27,814 27,814 27,814 Total 383,317 383,317 383,317 Phase I Easement Acquisition Labor 202 23,077 23,077 23,077 Directs 212 97,291 97,291 97,291 Fee 2,769 2,769 2,769 Total 123,137 123,137 - 123,137 Phase II Part I Design Labor 203,220 473,972 474,266 294 474,266 Directs 213, 221 347,584 347,606 22 347,606 Fee 57,845 57,886 41 57,886 Total 879,401 879,758 357 879,758 Phase I Resident Engineer Labor 401 142,790 142,790 - 142,790 Directs 410 72,331 72,331 72,331 Fee 17,135 17,135 17,135 Total 232,257 232,257 232,257 Phase I Construction Office Services Labor 301 174,184 174,184 174,184 Directs 310 5,482 5,482 5,482 Fee 20,902 20,902 20,902 Total 200,568 200,568 200,568 Phase II Part 2 Design Labor 204 316,910 316,910 316,910 Directs 214 50,963 50,963 50,963 Fee 38,417 38,417 38,417 Total 406,290 406,290 406,290 Phase II Easements Labor 205 38,651 38,651 38,651 Directs 215 170,069 170,069 170,069 Fee 4,633 4,633 4,633 Total 213,353 213,353 213,353 Appencix C Cost Summary 1 t Amendment 11 continued AMENDMENT 11 TO APPENDIX C CITY OF CAPE GIRARDEAU SANITARY SEWER IMPROVEMENT PROGRAM SUMMARY OF AMENDMENT 10 COST MODIFICATIONS March 2004 Appencix C cost Summary 2 Estimated Estimates Adjustments Amendment 10 Costs Cost To for to Amendment 11 Estimated thru Complete Amendment 11 Amendment 10 Estimated Cost (1) February 2004 (2) Amendment 10 (3) Added Scope (4) Estimates (5) Cost (6) Phase I Record Drawings Labor 302 20,081 20,081 - 20,081 Directs 312 2,869 2,869 2,869 Fee 2,410 2,410 2,410 Total 25,359 25,359 25,359 Phase I Follow-up services Labor 501 0 0 0 Directs 510 0 0 0 Fee 0 0 0 Total 0 0 0 Phase II Construction Office Services Labor 304 545,674 473,535 72,139 545,674 Directs 314 13,011 9,863 3,148 13,011 Fee 76,800 65,980 10,820 76,800 Total 635,486 549,378 86,108 635,486 Phase II Record Drawings Labor 305 35,537 34,044 1,493 35,537 Directs 315 4,917 2,927 1,990 4,917 Fee 4,876 4,655 221 4,876 Total 45,330 41,626 3,704 45,330 Lift Station O&M Manual Labor 306 18,862 11,757 7,105 18,862 Directs 316 108 0 108 108 Fee 2,830 1,764 1,066 2,830 Total 21,801 13,521 8,279 21,801 Main Suspicious Material Labor 307 17,428 17,428 17,428 Directs 317 82 82 82 Fee 2,091 2,091 2,091 Total 19,601 19,601 - 19,601 Phase II Resident Engineer Labor 402 562,504 502,400 60,104 58,170 58,170 620,674 Directs 412 295,266 262,676 32,590 23,000 23,000 318,266 Fee 78,739 69,720 9,019 8,730 8,730 87,469 Total 936,508 834,796 101,712 89,900 89,900 1,026,408 Phase II Resident Engineer PM Labor 403 47,384 47,319 (65) 47,319 Fee 6,426 6,417 (9) 6,417 Total 53,810 53,736 (74) 53,736 Phase II Follow-up Services Labor 502 10,780 1,593 9,187 - 10,780 Directs 512 55 0 55 55 Fee 1,617 191 1,426 1,617 Total 12,452 1,784 10,668 12,452 Appencix C cost Summary 2 i� Amendment 11 continued AMENDMENT 11 TO APPENDIX C CITY OF CAPE GIRARDEAU SANITARY SEWER IMPROVEMENT PROGRAM SUMMARY OF AMENDMENT 10 COST MODIFICATIONS March 2004 Total 78,547 Trickling Filter Rehab Facility Plan (Amendment 6) Estimated Estimates Adjustments 449 Fee Amendment 10 Costs Cost To for to Amendment 11 (1,136) Estimated thru Complete Amendment 11 Amendment 10 Estimated 189 Cost (1) February 2004 (2) Amendment 10 (3) Added Scope (4) Estimates (5) Cost (6) NEW PROJECTS AMENDMENT 6 MARCH 2000 10,069 Estimated Totals thru Amendment 8 5,679,371 5,461,816 211,038 89,900 83,383 Ranchito Area Facility Plan (Amendment 6) Cost Totals 5,210,949 5,016,181 188,427 81,170 74,829 Labor 1,400 41,087 41,087 445,635 22,611 - 41,087 Directs 1,440 31,297 31,297 31,297 Fee 6,163 6163 6163 Total 78,547 Trickling Filter Rehab Facility Plan (Amendment 6) Labor 1,500 40,648 Directs 1,550 449 Fee 6,097 Total 47,194 Trickling Filter Rehab Design (Amendment 7) Labor 2500 Directs 2550 Fee Total Arena Creek Design (Amendment 8) Labor 2400 Directs 2440 Fee Total Trickling Filter O & M Manual (Amendment 8) Labor 3540 Directs 3541 Fee Tota I Trickling Filter Follow-up (Amendment 8) Labor 3560 Directs 3561 Fee Total NEW PROJECTS AMENDMENT 10 SEPTEMBER 2003 98,322 2,422 14,748 115,492 86,022 65,584 12,903 164,509 10,050 500 1,510 12,060 2,080 650 310 3,040 78,547 40,648 449 6,097 47,194 98,322 2,422 14,748 115,492 86,022 65,584 12,903 164,509 9,494 6 1,424 10,924 1,258 0 189 1,447 78,547 40,648 449 6,097 47,194 98,322 2,422 14,748 115,492 Middle-Merritwether Sewer Rehabilitation 86,022 65,584 12,903 - 164,509 (556) 9,494 (494) 6 (86) 1,424 (1,136) 10,924 (822) 1,258 (650) 0 (121) 189 (1,593) 1,447 Middle-Merritwether Sewer Rehabilitation Labor 4010 4,150 3,743 407 4,150 Directs 4011 9,370 5,199 100 (4,071) 5,299 Fee 620 561 59 620 Total 14,140 9,503 566 (4,071) 10,069 Estimated Totals thru Amendment 8 5,679,371 5,461,816 211,038 89,900 83,383 5,762,754 Cost Totals 5,210,949 5,016,181 188,427 81,170 74,829 5,285,778 Fixed Fee Totals 468,422 445,635 22,611 8,730 8,555 476,976 1. Estimated cost basis for Amendment 10 2. Actual project cost through February 2004, including 2003 audited rate adjustment 3. Estimated cost to complete contract scope through Amendment 10 4. Estimated cost for additional scope added under Amendment 11 5. Additions or deductions to Amendment 10 estimated costs that are the basis for the Amendment 11 estimated cost. (February 2004 actual cost (2) plus estimate to complete (3) plus estimated cost for additional scope (4)) 6. Basis for total estimated project cost through Amendment 11 (Amendment 10 estimated task costs plus additional cost added with Amendment 11) Appencix C Cost Summary 3 J ! / \ j ƒ » ° m C13\ } 17\2 0 LU E// g f2/ ) u<o � 2\ \\J\ � $ / k __ / / m J k u/ 2-1 4) _ L / E } _ \ E U) } ) } / / o\ k ) 0 a= { § / § § w u U » ) £ a \\§¥�i� , ?'D 0 ) 7/ /\:2 $ c }Ja-ƒLLƒ\ § E f 2 3 w ƒ 3 t Amendment 11 continued AMENDMENT 11 APPENDIX D CITY OF CAPE GIRARDEAU SANITARY SEWER IMPROVEMENT PROGRAM SCHEDULE March 2004 Add: The schedule for completing new and currently active segments of work is: (Dates assume Amendment 11 approval by mid April 2004 and DNR reviews completed by the dates indicated) South Ramsey DNR Approval for Construction Contract April 2004 South Ramsey Lift Station and Force Main notice to proceed April 2004 South Ramsey Lift Station and Force Main Contract Close March 2005 South Ramsey Lift Station and Force Main Follow-up services complete March 2006 D-1 4 AMENDMENT NO. 13 to AGREEMENT BETWEEN THE CITY OF CAPE GIRARDEAU, MISSOURI and JACOBS CIVIL INC (SVERDRUP CIVIL, INC.) Dated September 7, 1994 Note: All other terms of the original contract remain unchanged with the exception of the following: Article 3 — Compensation and Payment On page 3 under A. Cost — Replace the second paragraph with: The total cost (exclusive of fee) is estimated to be $5,324,137. The fixed fee shall be $482,047. The total amount to be paid for design and construction services under this Agreement shall not exceed $5,806,184 including cost and fixed fee, without approval of the Owner. Jacobs (Sverdrup) shall notify the Owner when costs incurred and obligated amount to 95 % of the total estimated cost and shall not incur costs beyond the estimated cost without prior approval of the Owner. An itemized summary of estimated cost is presented in APPENDIX C. Article 11 - Contract Documents On page 9 amend Article 11 to read: This Agreement consists of: 1. Agreement for Professional Services dated September 7, 1994 2. APPENDIX A - Scope of Services 3. AMENDMENT 1 TO APPENDIX A 4. APPENDIX Al - Phase 1 Scope of Work 5. APPENDIX A2 - Phase 2 Scope of Work 6. APPENDIX A3 - Phase I Easements and Miscellaneous Scope of Work 7. APPENDIX A4 - Phase I Projects Construction Program, Phase II Projects Part 1 Design, Surveying, Smoke Testing and Flow Monitoring 8. APPENDIX A5 - Phase 11 Projects Easements, Part 2 Design, Cultural Resource Survey 9. APPENDIX A6 - Additional Scope for Previous Amendments, Phase II Projects Construction Services 10. APPENDIX A7 - Additional Scope for Previous Amendments, Ranchito Sewer Improvement Project, Trickling Filter Rehabilitation 11. APPENDIX A8 - Trickling Filter Rehabilitation Design 12. APPENDIX A9 - Arena Creek Replacement Sewer Design, Arena Creek and Trickling Filter Rehabilitation Construction 13. APPENDIX A10 — Additional Scope for Previous Amendments, Arena Creek and Construction Phase Services 14. APPENDIX All — Middle-Merriwether Sewer Rehabilitation 15. APPENDIX Al2 — Additional Scope for Previous Amendments, Construction Phase Services 16. APPENDIX A13 — Raw Water Force Main Design Services -1- Amendment 13 continued 17. APPENDIX B - Additional Owner Supplied Information and Activities 18. APPENDIX B2 - Additional Owner Supplied Information and Activities 19. APPENDIX B3 - Additional Owner Supplied Information and Activities 20. APPENDIX B4 - Additional Owner Supplied Information and Activities 21. APPENDIX B5 - Additional Owner Supplied Information and Activities 22. AMENDMENT 1 to APPENDIX C 23. AMENDMENT 2 to APPENDIX C 24. AMENDMENT 3 to APPENDIX C 25. AMENDMENT 4 to APPENDIX C 26. AMENDMENT 5 to APPENDIX C 27. AMENDMENT 6 to APPENDIX C 28. AMENDMENT 7 to APPENDIX C 29. AMENDMENT 8 to APPENDIX C 30. AMENDMENT 9 to APPENDIX C 31. AMENDMENT 10 to APPENDIX C 32. AMENDMENT 11 to APPENDIX C 33. AMENDMENT 12 to APPENDIX C 34. AMENDMENT 13 to APPENDIX C 35. AMENDMENT 1 APPENDIX D 36. AMENDMENT 2 APPENDIX D 37. AMENDMENT 3 APPENDIX D 38. AMENDMENT 4 APPENDIX D 39. AMENDMENT 5 APPENDIX D 40. AMENDMENT 6 APPENDIX D 41. AMENDMENT 7 APPENDIX D 42. AMENDMENT 8 APPENDIX D 43. AMENDMENT 9 APPENDIX D 44. AMENDMENT 10 APPENDIX D 45. AMENDMENT 11 APPENDIX D 46. AMENDMENT 12 APPENDIX D 47. AMENDMENT 13 APPENDIX D Accepted by Jacobs Civil Inc.: Date: Accepted by City of Cape Girardeau: Date: /a/.-Yj/c4 BY: City Manager Attachments: Amendment 13 to Appendix C Amendment 13 Appendix D -2- Brynne Smith,. Senior Vice President ATTEST: City Clerk Amendment 13 continued AMENDMENT 13 TO APPENDIX C CITY OF CAPE GIRARDEAU ESTIMATED COST BASIS December 2004 Amendment 13 revises scope and also updates the estimated cost and fixed fee for tasks that are already under contract through Amendment 12. Amendment 12 estimates for each task are updated to the currently estimated cost at completion. The estimates in the Appendix C Cost Summary have been increased or decreased as indicated below: Phase I Facility Plan This task is complete. The cost and fee earned through November 2004 is the estimate at completion. Phase I Design This task is complete. The cost and fee earned through November 2004 is the estimate at completion. Phase II Facility Plan This task is complete. The cost and fee earned through November 2004 is the estimate at completion. Phase I Easements This task is complete. The cost and fee earned through November 2004 is the estimate at completion. Phase II Part 1 Design This task was considered complete, however; with the Federal Emergency Management Agency's denial of the City's request to utilize property originally purchased through the flood by -out program, the design for the South Ramsey Lift Station required modification. An adjacent parcel of property not subject to the buy out was acquired by the City from the State of Missouri. An additional geotechnical investigation was conducted to evaluate the depth to bedrock and soil conditions on the new site. Design drawings were revised to request a cost proposal from the South'Ramsey contractor for the planned change order. Since a new site is involved, copies have also been sent to MODNR for review. The revised estimate to complete for the Amendment 13 additions increases the estimated cost and maximum fee for Phase II Part 1 Design services. Phase I Resident This task is complete. The cost and fee earned through November 2004 is the estimate at completion. Phase I Office Services This task is complete. The cost and fee earned through November 2004 is the estimate at completion. Appendix C Basis C-1 Amendment 13 continued Phase II Part 2 Design This task is complete. completion. Phase II Easements This task is complete. completion. The cost and fee earned through November 2004 is the estimate at The cost and fee earned through November 2004 is the estimate at Phase I Record Drawings This task is complete. The cost and fee earned through November 2004 is the estimate at completion. Phase I Follow-up Phase I Follow-up Services were previously eliminated from the scope of work and the estimate to complete. Phase II Office Services This category includes services to support construction, not otherwise listed in the cost estimate. Construction phase office services are ongoing for the South Ramsey LS/FM construction. The estimate assumes: • South Ramsey construction phase office services are completed by June 30, 2005 • John Bennett remains as the resident representative through June 30, 2005 The estimate for this work remains the same as for Amendment 12. Phase II Record Drawings Record Drawing remain to be completed for the South Ramsey LS/FM project. The estimate for this work remains the same as for Amendment 12. Lift Station O&M Manuals An O&M Manual remains to be generated for the South Ramsey LS/FM project. The estimate for this work remains the same as for Amendment 12. Main Suspicious Material This task is complete. The cost and fee earned through November 2004 is the estimate at completion. Phase II Resident The time period for Resident Representative services contracted through Amendment 13 is extended to June 30, 2005 for continued resident services for the South Ramsey construction. The estimate assumes: • South Ramsey construction phase office services are completed by June 30, 2005 • John Bennett remains as the resident representative through June 30, 2005 Appendix C Basis C-2 Amendment 13 continued The estimate for this work remains the same as for Amendment 12. Phase II Resident Program Management (PM) This task is complete. The cost and fee earned through November 2004 is the estimate at completion. Phase II Follow-up Services Follow-up services for the South Ramsey Lift Station still are to be completed. The estimate for this work remains the same as for Amendment 12. Ranchito Area Facility Plan This task is complete. The cost and fee earned through November 2004 is the estimate at completion. Trickling Filter Rehab Facility Plan This task is complete. The cost and fee earned through November 2004 is the estimate at completion. Trickling Filter Rehab Design This task is complete. The cost and fee earned through November 2004 is the estimate at completion. Arena Creek Design This task is complete. The cost and fee earned through November 2004 is the estimate at completion. Trickling Filter O&M Manual This task is complete. The cost and fee earned through November 2004 is the estimate at completion. Trickling Filter Rehab Follow-up This task is complete. The cost and fee earned through November 2004 is the estimate at completion. Middle-Merriwether Sewer Rehabilitation The task is substantially complete. The estimate for this work remains the same as for Amendment 12 Raw Water Force Main Design and Construction Services Preliminary sizing of a new raw water force main is being evaluated. The estimate for this work remains the same as for Amendment 12 Estimated Totals through Amendment 13 Any additional work added under this Amendment 13 is added to the cost plus fixed fee through November 2004 and to the estimate to complete for tasks that are contracted through Amendment 12 to get the total estimated cost and fixed fee with the Amendment 13 work added. Appendix C Basis C-3 Amendment 13 continued AMENDMENT 13 TO APPENDIX C CITY OF CAPE GIRARDEAU SUMMARY OF AMENDMENT 13 COST MODIFICATIONS December 2004 Appencix C Cost Summary C-4 Estimated Estimates Adjustments Amendment 12 Costs Cost To for to Amendment 13 Estimated thru Complete Amendment 13 Amendment 12 Estimated Cost (1) November 2004 (2) Amendment 12 (3) Added Scope (4) Estimates (5) Cost (6) ORIGINAL 12 PROJECTS Phase I Facility Plan Labor 101,102 91,932 91,932 91,932 Directs 110 1,862 1,862 1,862 Fee 11,032 11,032 11,032 Total 104,826 104,826 104,826 Phase I Design Labor 201,221 581,113 581,113 581,113 Directs 210 300,047 300,047 300,047 Fee 69,734 69,734 69,734 Total 950,893 950,893 950,893 Phase II Facility Plan Labor 103,123 231,783 231,783 231,783 Directs 113 123,721 123,721 123,721 Fee 27,814 27,814 27,814 Total 383,317 383,317 383,317 Phase I Easement Acquisition Labor 202 23,077 23,077 23,077 Directs 212 97,291 97,291 97,291 Fee 2,769 2,769 2,769 Total 123,137 123,137 - 123,137 Phase II Part I Design Labor 203,220 474,266 487,801 1,505 15,040 489,306 Directs 213,221 347,606 351,840 176 4,410 352,016 Fee 57,886 59,916 230 2,260 60,146 Total 879,758 899,557 1,911 21,710 901,468 Phase I Resident Engineer Labor 401 142,790 142,790 - 142,790 Directs 410 72,331 72,331 72,331 Fee 17,135 17,135 17,135 Total 232,257 232,257 232,257 Phase I Construction Office Services Labor 301 174,184 174,184 174,184 Directs 310 5,482 5,482 5,482 Fee 20,902 20,902 20,902 Total 200,568 200,568 200,568 Phase 11 Part 2 Design Labor 204 316,910 316,910 316,910 Directs 214 50,963 50,963 50,963 Fee 38,417 38,417 38,417 Total 406,290 406,290 406,290 Phase II Easements Labor 205 38,651 38,651 38,651 Directs 215 170,069 170,069 170,069 Fee 4,633 4,633 4,633 Total 213,353 213,353 213,353 Appencix C Cost Summary C-4 Amendment 13 continued AMENDMENT 13 TO APPENDIX C CITY OF CAPE GIRARDEAU SUMMARY OF AMENDMENT 13 COST MODIFICATIONS December 2004 Appencix C Cost Summary C-5 Estimated Estimates Adjustments Amendment 12 Costs Cost To for to Amendment 13 Estimated thru Complete Amendment 13 Amendment 12 Estimated Cost (1) November 2004 (2) Amendment 12 (3) Added Scope (4) Estimates (5) Cost (6) Phase I Record Drawings Labor 302 20,081 20,081 - 20,081 Directs 312 2,869 2,869 2,869 Fee 2,410 2,410 2,410 Total 25,359 25,359 25,359 Phase I Follow-up services Labor 501 0 0 0 Directs 510 0 0 0 Fee 0 0 0 Total 0 0 0 Phase I I Construction Office Services Labor 304 545,674 513,985 31,689 545,674 Directs 314 13,011 10,271 2,740 13,011 Fee 76,800 72,047 4,753 76,800 Total 635,485 596,304 39,182 635,485 Phase II Record Drawings Labor 305 35,537 34,044 1,493 35,537 Directs 315 4,917 2,986 1,931 4,917 Fee 4,876 4,655 221 4,876 Total 45,330 41,685 3,645 45,330 Lift Station O&M Manual Labor 306 18,862 11,757 7,105 18,862 Directs 316 108 0 108 108 Fee 2,830 1,764 1,066 2,830 Total 21,801 13,521 8,280 21,801 Main Suspicious Material Labor 307 17,428 17,428 17,428 Directs 317 82 82 82 Fee 2,091 2,091 2,091 Total 19,601 19,601 19,601 Phase II Resident Engineer Labor 402 620,674 556,542 64,132 620,674 Directs 412 318,266 286,288 31,978 318,266 Fee 87,469 77,841 9,628 87,469 Total 1,026,408 920,671 105,737 1,026,408 Phase II Resident Engineer PM Labor 403 47,319 47,319 47,319 Fee 6,417 6,417 6,417 Total 53,736 53,736 53,736 Phase II Follow-up Services Labor 502 10,780 1,593 9,187 10,780 Directs 512 55 0 55 55 Fee 1,617 191 1,426 1,617 Total 12,452 1,784 10,668 12,452 Appencix C Cost Summary C-5 Amendment 13 continued AMENDMENT 13 TO APPENDIX C CITY OF CAPE GIRARDEAU SUMMARY OF AMENDMENT 13 COST MODIFICATIONS December 2004 1. Estimated cost basis for Amendment 12 2. Actual project cost through November 2004 3. Estimated cost to complete contract scope through Amendment 12 4. Estimated cost for additional scope added under Amendment 13 5. Additions or deductions to Amendment 12 estimated costs that are the basis for the Amendment 13 estimated cost. (November 2004 actual cost (2) plus estimate to complete (3) plus estimatd cost for additional scope (4)) 6. Basis for total estimated project cost through Amendment 13 (Amentment 12 estimated task costs plus additional cost added with Amendment 13) Appencix C Cost Summary C -e Estimated Estimates Adjustments Amendment 12 Costs Cost To for to Amendment 13 Estimated thru Complete Amendment 13 Amendment 12 Estimated Cost (1) November 2004 (2) Amendment 12 (3) Added Scope (4) Estimates (5) Cost (6) NEW PROJECTS AMENDMENT 6 MARCH 2000 Ranchito Area Facility Plan (Amendment 6) Labor 1,400 41,087 41,087 41,087 Directs 1,440 31,297 31,297 31,297 Fee 6,163 6,163 6,163 Total 78,547 78,547 78,547 Trickling Filter Rehab Facility Plan (Amendment 6) Labor 1,500 40,648 40,648 40,648 Directs 1,550 449 449 449 Fee 6,097 6,097 6,097 Total 47,194 47,194 47,194 Trickling Filter Rehab Design (Amendment 7) Labor 2500 98,322 98,322 98,322 Directs 2550 2,422 2,422 2,422 Fee 14,748 14,748 14,748 Total 115,492 115,492 115,492 Arena Creek Design (Amendment 8) Labor 2400 86,022 86,022 86,022 Directs 2440 65,584 65,584 65,584 Fee 12,903 12,903 - 12,903 Total 164,509 164,509 - 164,509 Trickling Filter O & M Manual (Amendment 8) Labor 3540 9,494 9,494 - 9,494 Directs 3541 6 6 - 6 Fee 1,424 1,424 - 1,424 Total 10,924 10,924 - 10,924 Trickling Filter Follow-up (Amendment 8) Labor 3560 1,258 1,258 - 1,258 Directs 3561 0 0 - 0 Fee 189 189 - 189 Total 1,447 1,447 - 1,447 Middle-Merriwether Sewer Rehab. (Amend 10) Labor 4,150 3,743 407 4,150 Direct 5,299 5,199 100 5,299 Fee 620 561 59 620 Total 10,069 9,503 566 10,069 Raw Water Force Main Design Services Labor 18,710 4,024 14,686 18,710 Direct 200 114 86 200 Fee 2,810 604 2,206 2,810 Total 21,720 4,741 16,979 - 21,720 Estimated Totals thru Amendment 12 5,784,474 5,619,215 186,968 0 21,710 5,806,184 Cost Totals 5,304,688 5,156,758 169,644 0 19,449 5,324,137 Fixed Fee Totals 479,786 462,457 17,324 0 2,260 482,047 1. Estimated cost basis for Amendment 12 2. Actual project cost through November 2004 3. Estimated cost to complete contract scope through Amendment 12 4. Estimated cost for additional scope added under Amendment 13 5. Additions or deductions to Amendment 12 estimated costs that are the basis for the Amendment 13 estimated cost. (November 2004 actual cost (2) plus estimate to complete (3) plus estimatd cost for additional scope (4)) 6. Basis for total estimated project cost through Amendment 13 (Amentment 12 estimated task costs plus additional cost added with Amendment 13) Appencix C Cost Summary C -e � �=00 0000 u w o - ®60 ® ci ® ~2 _ _ X:3 ° z� U) w �k zk 00 22 �a $ «o� o ■ Lu2 2 k LU § « w a 0 2 k 7 � « a !� 2 f§ b § § m ] )) §- \ /i \2 La V ! # t_&\+ � ' G & w .2 )(f - -- fk)a\-EU) k 2 L 2 ®° "E2=_e:2 �ee�al57�7a - 343 2 $ ± ae<I==o - - £ -j 2 3 A 2 I w U X Z W CL F E5 W IL �a ZuiV uO z } 2 F LU U a o F A u U 2 c a 0 y U O to O L U m F 41 d C C W U d O1 O C O N N Cl) 7 7 a`s O - - N N N N N O H O AS � 8.Q Q U) O a E 2 N Amendment 13 continued AMENDMENT 13 APPENDIX D CITY OF CAPE GIRARDEAU SCHEDULE December 2004 Add: The schedule for completing new and currently active segments of work is: (Dates assume Amendment 13 approval by December 31, 2004) South Ramsey Lift Station and Force Main Contract Close June 2005 South Ramsey Lift Station and Force Main Follow-up services complete June 2006 D-1 AMENDMENT NO. 14 to AGREEMENT BETWEEN THE CITY OF CAPE GIRARDEAU, MISSOURI and JACOBS CIVIL INC (SVERDRUP CIVIL, INC.) Dated September 7, 1994 Note: All other terms of the original contract remain unchanged with the exception of the following: Article 3 - Compensation and Payment On page 3 under A. Cost - Replace the second paragraph with: The total cost (exclusive of fee) is estimated to be $5,347,255. The fixed fee shall be $486,116. The total amount to be paid for design and construction services under this Agreement shall not exceed $5,833,371 including cost and fixed fee, without approval of the Owner. Jacobs (Sverdrup) shall notify the Owner when costs incurred and obligated amount to 95 % of the total estimated cost and shall not incur costs beyond the estimated cost without prior approval of the Owner. An itemized summary of estimated cost is presented in APPENDIX C. Article 11 - Contract Documents On page 9 amend Article 11 to read: This Agreement consists of: 1. Agreement for Professional Services dated September 7, 1994 2. APPENDIX A - Scope of Services 3. AMENDMENT 1 TO APPENDIX A 4. APPENDIX Al - Phase 1 Scope of Work 5. APPENDIX A2 - Phase 2 Scope of Work 6. APPENDIX A3 - Phase I Easements and Miscellaneous Scope of Work 7. APPENDIX A4 - Phase I Projects Construction Program, Phase II Projects Part 1 Design, Surveying, Smoke Testing and Flow Monitoring 8. APPENDIX A5 - Phase II Projects Easements, Part 2 Design, Cultural Resource Survey 9. APPENDIX A6 - Additional Scope for Previous Amendments, Phase II Projects Construction Services 10. APPENDIX A7 - Additional Scope for Previous Amendments, Ranchito Sewer Improvement Project, Trickling Filter Rehabilitation 11. APPENDIX A8 - Trickling Filter Rehabilitation Design 12. APPENDIX A9 - Arena Creek Replacement Sewer Design, Arena Creek and Trickling Filter Rehabilitation Construction 13. APPENDIX A 10 - Additional Scope for Previous Amendments, Arena Creek and Construction Phase Services 14. APPENDIX A11 - Middle-Merriwether Sewer Rehabilitation 15. APPENDIX Al2 - Additional Scope for Previous Amendments, Construction Phase Services 16. APPENDIX A13 - Raw Water Force Main Design Services - 1 - Amendment 14 continued 17. APPENDIX A14 - Additional Scope for Previous Amendments, Construction Phase Services 18. APPENDIX B - Additional Owner Supplied Information and Activities 19. APPENDIX B2 - Additional Owner Supplied Information and Activities 20. APPENDIX B3 - Additional Owner Supplied Information and Activities 21. APPENDIX B4 - Additional Owner Supplied Information and Activities 22. APPENDIX B5 - Additional Owner Supplied Information and Activities 23. AMENDMENT 1 to APPENDIX C 24. AMENDMENT 2 to APPENDIX C 25. AMENDMENT 3 to APPENDIX C 26. AMENDMENT 4 to APPENDIX C 27. AMENDMENT 5 to APPENDIX C 28. AMENDMENT 6 to APPENDIX C 29. AMENDMENT 7 to APPENDIX C 30. AMENDMENT 8 to APPENDIX C 31. AMENDMENT 9 to APPENDIX C 32. AMENDMENT 10 to APPENDIX C 33. AMENDMENT 11 to APPENDIX C 34. AMENDMENT 12 to APPENDIX C 35. AMENDMENT 13 to APPENDIX C 36. AMENDMENT 14 to APPENDIX C 37. AMENDMENT 1 APPENDIX D 38. AMENDMENT 2 APPENDIX D 39. AMENDMENT 3 APPENDIX D 40. AMENDMENT 4 APPENDIX D 41. AMENDMENT 5 APPENDIX D 42. AMENDMENT 6 APPENDIX D 43. AMENDMENT 7 APPENDIX D 44. AMENDMENT 8 APPENDIX D 45. AMENDMENT 9 APPENDIX D 46. AMENDMENT 10 APPENDIX D 47. AMENDMENT 11 APPENDIX D 48. AMENDMENT 12 APPENDIX D 49. AMENDMENT 13 APPENDIX D 50. AMENDMENT 14 APPENDIX D Accepted by Jacobs Civil Inc.: Date: Z41 '✓ ,2r' Accepted by City of Cape Girardeau: Date: % 2LU BY: City Manager Attachments: Appendix A14 Amendment 14 to Appendix C Amendment 14 Appendix D -2- Z� 'SS %14 Brynne Smith,' Senior Vice President ATTEST: d'; kj City C erk Amendment 14 APPENDIX A14 CITY OF CAPE GIRARDEAU SANITARY SEWER IMPROVEMENT PROGRAM ADDITIONAL SCOPE FOR PREVIOUS AMENDMENTS CONSTRUCTION PHASE SERVICES May 2004 Add: THE FOLLOWING ARE MODIFICATIONS TO THE SCOPE UNDER CONTRACT THROUGH AMENDMENT 13 A. ADDITIONAL CONSTRUCTION PHASE SERVICES Construction phase services for the Phase II Sanitary Sewer Improvement Program projects have been contracted under previous amendments. Extension of services is needed during construction of the South Ramsey Lift Station and Force Main. Amendment 14 extends Resident Project Representative services for this project. Resident Project Representative services are estimated under Amendment 13 to continue through June 30, 2005. This Amendment 14 provides contractual funding to extend Resident Project Representative services through October 31, 2005. A 14- 1 Amendment 14 continued AMENDMENT 14 TO APPENDIX C CITY OF CAPE GIRARDEAU ESTIMATED COST BASIS May 2005 Amendment 14 revises scope and also updates the estimated cost and fixed fee for tasks that are already under contract through Amendment 13. Amendment 13 estimates for each task are updated to the currently estimated cost at completion. The estimates in the Appendix C Cost Summary have been increased or decreased as indicated below: Phase I Facility Plan This task is complete. The cost and fee earned through April 2005 is the estimate at completion. Phase I Design This task is complete. The cost and fee earned through April 2005 is the estimate at completion. Phase II Facility Plan This task is complete. The cost and fee earned through April 2005 is the estimate at completion. Phase I Easements This task is complete. The cost and fee earned through April 2005 is the estimate at completion. Phase II Part 1 Design The estimate for this work remains the same as for Amendment 13. Phase I Resident This task is complete. The cost and fee earned through April 2005 is the estimate at completion. Phase I Office Services This task is complete. The cost and fee earned through April 2005 is the estimate at completion. Phase II Part 2 Design This task is complete. The cost and fee earned through April 2005 is the estimate at completion. Phase II Easements This task is complete. The cost and fee earned through April 2005 is the estimate at completion. Phase I Record Drawings This task is complete. The cost and fee earned through April 2005 is the estimate at completion. Phase I Follow-up Phase I Follow-up Services were previously eliminated from the scope of work and the estimate to complete. Appendix C Basis C-1 Amendment 14 continued Phase II Office Services This category includes services to support construction, not otherwise listed in the cost estimate. Construction phase office services are ongoing for the South Ramsey LS/FM construction. The estimate assumes: • South Ramsey construction phase office services are completed by October 31, 2005 • John Bennett remains as the resident representative through October 31, 2005 The estimate for this work has been increased to cover expenses related to the negotiation of the contractor's change order for moving the site outside of the flood buyout property and extending the current time frame for completion. Additional shop drawing review is also anticipated to review new and revised submittals. Phase II Record Drawings Record Drawing remain to be completed for the South Ramsey LS/FM project. The estimate for this work remains the same as for Amendment 13. Lift Station O&M Manuals An O&M Manual remains to be generated for the South Ramsey LS/FM project. The estimate for this work remains the same as for Amendment 13. Main Suspicious Material This task is complete. The cost and fee earned through April 2005 is the estimate at completion. Phase II Resident The time period for Resident Representative services contracted through Amendment 13 is extended to October 31, 2005 for continued resident services for the South Ramsey construction. The estimate assumes: • South Ramsey construction phase office services are completed by October 31, 2005 • John Bennett remains as the resident representative through October 31, 2005 The estimate for this work has been increased to extend the time frame. Phase II Resident Program Management (PM) This task is complete. The cost and fee earned through April 2005 is the estimate at completion. Phase II Follow-up Services Follow-up services for the South Ramsey Lift Station still are to be completed. The estimate for this work has been reduced from the Amendment 13 estimate. Ranchito Area Facility Plan This task is complete. The cost and fee earned through April 2005 is the estimate at completion. Trickling Filter Rehab Facility Plan This task is complete. The cost and fee earned through April 2005 is the estimate at completion. Appendix C Basis C-2 Amendment 14 continued Trickling Filter Rehab Design This task is complete. The cost and fee earned through April 2005 is the estimate at completion. Arena Creek Design This task is complete. The cost and fee earned through April 2005 is the estimate at completion. Trickling Filter O&M Manual This task is complete. The cost and fee earned through April 2005 is the estimate at completion. Trickling Filter Rehab Follow-up This task is complete. The cost and fee earned through April 2005 is the estimate at completion. A small increase in funding is requested to cover the 2004 overhead adjustment. Middle-Merriwether Sewer Rehabilitation The task is substantially complete. The estimate for this work remains the same as for Amendment 13 Raw Water Force Main Design and Construction Services Preliminary sizing of a new raw water force main has been evaluated. The estimate for this work remains the same as for Amendment 13 Estimated Totals through Amendment 14 Any additional work added under this Amendment 14 is added to the cost plus fixed fee through April 2005 and to the estimate to complete for tasks that are contracted through Amendment 13 to get the total estimated cost and fixed fee with the Amendment 14 work added. Appendix C Basis C-3 Amendment 14 continued AMENDMENT 14 TO APPENDIX C CITY OF CAPE GIRARDEAU SUMMARY OF AMENDMENT 14 COST MODIFICATIONS May 2005 Appencix C Cost Summary C-4 Estimated Estimates Adjustments Amendment 13 Costs Cost To for to Amendment 14 Estimated thru Complete Amendment 14 Amendment 13 Estimated Cost (1) April 2005 (2) Amendment 13 (3) Added Scope (4) Estimates (5) Cost (6) ORIGINAL 12 PROJECTS Phase I Facility Plan Labor 101,102 91,932 91,932 91,932 Directs 110 1,862 1,862 1,862 Fee 11,032 11,032 11,032 Total 104,826 104,826 104,826 Phase I Design Labor 201,221 581,113 581,113 581,113 Directs 210 300,047 300,047 300,047 Fee 69,734 69,734 69,734 Total 950,893 950,893 950,893 Phase 11 Facility Plan Labor 103,123 231,783 231,783 231,783 Directs 113 123,721 123,721 123,721 Fee 27,814 27,814 27,814 Total 383,317 383,317 383,317 Phase I Easement Acquisition Labor 202 23,077 23,077 23,077 Directs 212 97,291 97,291 97,291 Fee 2,769 2,769 2,769 Total 123,137 123,137 123,137 Phase II Part I Design Labor 203,220 489,306 488,844 462 489,306 Directs 213,221 352,016 351,974 41 352,016 Fee 60,146 60,073 73 60,146 Total 901,468 900,891 577 901,468 Phase I Resident Engineer Labor 401 142,790 142,790 142,790 Directs 410 72,331 72,331 72,331 Fee 17,135 17,135 17,135 Total 232,257 232,257 232,257 Phase I Construction Office Services Labor 301 174,184 174,184 174,184 Directs 310 5,482 5,482 5,482 Fee 20,902 20,902 20,902 Total 200,568 200,568 200,568 Phase II Part 2 Design Labor 204 316,910 316,910 316,910 Directs 214 50,963 50,963 50,963 Fee 38,417 38,417 38,417 Total 406,290 406,290 406,290 Phase II Easements Labor 205 38,651 38,651 38,651 Directs 215 170,069 170,069 170,069 Fee 4,633 4,633 4,633 Total 213,353 213,353 213,353 Appencix C Cost Summary C-4 Amendment 14 continued AMENDMENT 14 TO APPENDIX C CITY OF CAPE GIRARDEAU SUMMARY OF AMENDMENT 14 COST MODIFICATIONS May 2005 Appencix C Cost Summary C-5 Estimated Estimates Adjustments Amendment 13 Costs Cost To for to Amendment 14 Estimated thru Complete Amendment 14 Amendment 13 Estimated Cost (1) April 2005 (2) Amendment 13 (3) Added Scope (4) Estimates (5) Cost (6) Phase I Record Drawings Labor 302 20,081 20,081 - 20,081 Directs 312 2,869 2,869 2,869 Fee 2,410 2,410 2,410 Total 25,359 25,359 25,359 Phase I Follow-up services Labor 501 0 0 0 Directs 510 0 0 0 Fee 0 0 0 Total 0 0 - 0 Phase II Construction Office Services Labor 304 545,674 523,560 22,114 5,330 5,330 551,004 Directs 314 13,011 10,470 2,541 0 - 13,011 Fee 76,800 73,483 3,317 800 800 77,600 Total 635,485 607,513 27,972 6,130 6,130 641,615 Phase II Record Drawings Labor 305 35,537 34,171 1,366 - 35,537 Directs 315 4,917 2,986 1,931 4,917 Fee 4,876 4,674 202 4,876 Total 45,330 41,685 3,645 45,330 Lift Station O&M Manual Labor 306 18,862 11,757 7,105 18,862 Directs 316 108 0 108 108 Fee 2,830 1,764 1,066 2,830 Total 21,801 13,521 8,280 21,801 Main Suspicious Material Labor 307 17,428 17,428 17,428 Directs 317 82 82 82 Fee 2,091 2,091 2,091 Total 19,601 19,601 - 19,601 Phase II Resident Engineer Labor 402 620,674 592,656 28,018 27,240 27,240 647,914 Directs 412 318,266 296,021 22,245 (4,450) (4,450) 313,816 Fee 87,469 83,258 4,211 4,090 4,090 91,559 Total 1,026,408 971,934 54,474 26,880 26,880 1,053,288 Phase II Resident Engineer PM Labor 403 47,319 47,319 - 47,319 Fee 6,417 6,417 6,417 Total 53,736 53,736 53,736 Phase II Follow-up Services Labor 502 10,780 1,593 4,000 (5,187) 5,593 Directs 512 55 0 200 145 200 Fee 1,617 191 600 (826) 791 Total 12,452 1,784 4,800 (5,868) 6,584 Appencix C Cost Summary C-5 Amendment 14 continued AMENDMENT 14 TO APPENDIX C CITY OF CAPE GIRARDEAU SUMMARY OF AMENDMENT 14 COST MODIFICATIONS May 2005 Estimated Totals 5,806,184 5,690,148 Cost Totals 5,324,137 5,219,734 Fixed Fee Totals 482,047 470,413 110,213 33,010 27,187 5,833,371 100,744 28,120 23,118 5,347,255 9,469 4,890 4,069 486,116 5,833,371 1. Estimated cost basis for Amendment 13 5,347,255 2. Actual project cost through April 2005 486,116 3. Estimated cost to complete contract scope through Amendment 13 4. Estimated cost for additional scope added under Amendment 14 5. Additions or deductions to Amendment 13 estimated costs that are the basis for the Amendment 14 estimated cost. (April 2005 actual cost (2) plus estimate to complete (3) plus estimatd cost for additional scope (4)) 6. Basis for total estimated project cost through Amendment 14 (Amentment 13 estimated task costs plus additional cost added with Amendment 14) Appencix C Cost Summary C-6 Estimated Estimates Adjustments Amendment 13 Costs Cost To for to Amendment 14 Estimated thru Complete Amendment 14 Amendment 13 Estimated Cost (1) April 2005 (2) Amendment 13 (3) Added Scope (4) Estimates (5) Cost (6) NEW PROJECTS AMENDMENT 6 MARCH 2000 Ranchito Area Facility Plan (Amendment 6) Labor 1,400 41,087 41,087 41,087 Directs 1,440 31,297 31,297 31,297 Fee 6,163 6,163 6,163 Total 78,547 78,547 78,547 Trickling Filter Rehab Facility Plan (Amendment 6) Labor 1,500 40,648 40,648 40,648 Directs 1,550 449 449 449 Fee 6,097 6,097 6,097 Total 47,194 47,194 47,194 Trickling Filter Rehab Design (Amendment 7) Labor 2500 98,322 98,322 98,322 Directs 2550 2,422 2,422 2,422 Fee 14,748 14,748 14,748 Total 115,492 115,492 115,492 Arena Creek Design (Amendment 8) Labor 2400 86,022 86,022 86,022 Directs 2440 65,584 65,584 65,584 Fee 12,903 12,903 12,903 Total 164,509 164,509 164,509 Trickling Filter 0 & M Manual (Amendment 8) Labor 3540 9,494 9,494 9,494 Directs 3541 6 6 6 Fee 1,424 1,424 1,424 Total 10,924 10,924 - 10,924 Trickling Filter Follow-up (Amendment 8) Labor 3560 1,258 1,297 39 1,297 Directs 3561 0 0 - 0 Fee 189 195 6 195 Total 1,447 1,493 46 1,493 Middle-Merriwether Sewer Rehab. (Amend 10) Labor 4,150 3,861 289 4,150 Direct 5,299 5,199 100 5,299 Fee 620 579 41 620 Total 10,069 9,638 431 10,069 Raw Water Force Main Design (Amend 12) Labor 18,710 10,056 8,654 18,710 Direct 200 121 79 200 Fee 2,810 1,508 1,302 2,810 Total 21,720 11,685 10,035 21,720 Estimated Totals 5,806,184 5,690,148 Cost Totals 5,324,137 5,219,734 Fixed Fee Totals 482,047 470,413 110,213 33,010 27,187 5,833,371 100,744 28,120 23,118 5,347,255 9,469 4,890 4,069 486,116 5,833,371 1. Estimated cost basis for Amendment 13 5,347,255 2. Actual project cost through April 2005 486,116 3. Estimated cost to complete contract scope through Amendment 13 4. Estimated cost for additional scope added under Amendment 14 5. Additions or deductions to Amendment 13 estimated costs that are the basis for the Amendment 14 estimated cost. (April 2005 actual cost (2) plus estimate to complete (3) plus estimatd cost for additional scope (4)) 6. Basis for total estimated project cost through Amendment 14 (Amentment 13 estimated task costs plus additional cost added with Amendment 14) Appencix C Cost Summary C-6 Amendment 14 continued AMENDMENT 14 APPENDIX D CITY OF CAPE GIRARDEAU SCHEDULE May 2005 Add: The schedule for completing new and currently active segments of work is: (Dates assume Amendment 14 approval by June 30, 2005) South Ramsey Lift Station and Force Main Contract Close October 2005 South Ramsey Lift Station and Force Main Follow-up services complete October 2006 Im