HomeMy WebLinkAboutRes.898.02-24-1994BILL NO. 94-40
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE AN AGREEMENT FOR PROFESSIONAL SERVICES
WITH SVERDRUP CIVIL, INC. FOR TWIN LAKES
WASTEWATER COLLECTION SYSTEM IMPROVEMENTS
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF CAPE GIRARDEAU,
MISSOURI, AS FOLLOWS:
ARTICLE 1. The City Manager, for and on behalf of the City of
Cape Girardeau, Missouri, is hereby authorized to execute an
Agreement for Professional Services for design and construction of
Twin Lakes Wastewater Collection System Improvements. A copy of
said Agreement is attached to this Resolution and made a part
hereof.
PASSED AND ADOPTED THIS DAY OF
� f
rancis E. Rhodes, Mayor
ATTEST:
n
Gayle Conrad
Deputy City Clerk
CITY OF CAPE GIRARDEAU, MISSOURI
AGREEMENT FOR PROFESSIONAL SERVICES
DESIGN AND CONSTRUCTION OF TWIN LAKES
WASTEWATER COLLECTION SYSTEM IMPROVEMENTS
This Agreement is made and entered into this day of , 1911, by and between
the City of Cape Girardeau, (Owner), and Sverdrup Civil, Inc. (S(Vrdrup).
ARTICLE 1
SVERDRUP'S SERVICES
Sverdrup shall provide or furnish to Owner professional services for design and for specified
construction overview in connection therewith, of wastewater collection system improvements,
hereinafter referred to as "Project". These services are identified and described in the Scope of
Services (APPENDIX A) attached to and made a part of this Agreement.
ARTICLE 2
OWNER'S RESPONSIBILITIES
A. Owner's Representative
Owner shall designate in writing a person to act as Owner's Representative with respect
to the services to be rendered under this Agreement. Such person shall have complete
authority to transmit instructions, receive information, interpret and define Owner's
policies and make decisions with respect to Sverdrup's services for the Project.
B. Information
Owner shall provide to Sverdrup in a timely manner information and services
pertinent to the Project including:
a. Provide copies of all special design and construction standards which the
Owner will require to be included in the drawings and specifications.
b. Provide all data and information available to the Owner relevant to the Project
including but not limited to those items listed in Additional Owner Supplied
Information (APPENDIX B).
C. Apply for any grants loans or funding support required.
d. Arrange for* reviews and approvals of regulatory agencies, and pay any
applicable fees of the regulatory agencies for such reviews, with such
assistance from Sverdrup as may be described in Appendix A.
EPCY-193\130671
h. Owner agrees to comply with the "Hazard Communication Standard" of the
Occupational Safety and Health Administration.
i. Owner shall furnish to Sverdrup as required for performance of Sverdrup's
services (except to the extent provided otherwise in the Scope of Work), data
prepared by or services of others, including, without limitation, soil borings,
probings and subsurface explorations, hydrographic surveys, laboratory tests
and inspections of samples, materials and equipment; appropriate professional
interpretation of all the foregoing; boundary, easement, right-of-way,
topographic and utility surveys; property descriptions; zoning, deed and other
land use restriction; and other special data, professional opinions or
consultation; all of which Sverdrup may use and rely upon in performing its
services.
j. Owner shall provide such accounting, independent cost estimating and
insurance counseling services as may be required for the Project, such legal
services as Owner may require or Sverdrup may reasonably request with
regard to legal issues pertaining to the Project including any that may be raised
by Contractor(s), such auditing service as Owner may require to ascertain how
or for what purpose any Contractor has used the moneys paid under the
construction contract, and such inspection services as Owner may require
(except to the extent provided otherwise in the Scope of Work) to ascertain
that Contractor(s) are complying with any law, rule, regulation, ordinance,
code or order applicable to their furnishing and performing the work. Owner
shall include in all construction contracts a requirement that Sverdrup be
named either as: 1) an indemnitee under Contractor's indemnity obligation,
and 2) an additional insured under Contractor's General Liability Insurance
Policy.
2. Owner shall provide information and services not specifically included under Article
1 which are necessary to complete the Project, or authorize Sverdrup to finish such
under provisions of Article 5.
C. Access and Approvals
Owner shall arrange for access to and make all provisions for Sverdrup to enter
upon public and private property as required for Sverdrup to perform its services
under this Agreement.
2. Owner shall furnish at its cost approvals and permits from all governmental
authorities having jurisdiction over the Project and such approvals and consents from
others as may be necessary for completion of the Project except as stated in
Appendix A.
D. Notice
Owner shall give pros
otherwise becomes aw
Sverdrup's services, or
Contractor.
ipt written notice to Sverdrup whenever Owner observes or
ire of any development that affects the scope or timing of
any defects or nonconformance in the work of Sverdrup or any
EPcr-193\13WI 2
ARTICLE 3
COMPENSATION AND PAYMENT
A. Cost
Owner shall compensate Sverdrup for the performance of the services, described in the
Scope of Work under Article 1, on a cost plus a fixed fee basis.
The total cost (exclusive of fixed fee) is estimated to be $181,420. The fixed fee shall be
$17,280. The total amount to be paid for design and construction services under this
Agreement shall not exceed $198,700 including cost and fixed fee, without approval of
the Owner. Sverdrup shall notify the Owner when costs incurred and obligated amount
to 95% of the total estimated cost and shall not incur costs beyond the estimated cost
without prior approval of the Owner. A cost summary is presented in APPENDIX C.
B. Cost Computation
Definition of terms to be used in computation of payments are as follows:
1. Salary costs are defined as the salaries paid for regular time and overtime (including
any premium overtime) worked, plus provision for applicable annual Salary Related
Expenses, including sick leave, vacation pay, holiday pay, and other ordinary and
customary paid time off, bonuses, the employer's portion of social security,
unemployment, and other payroll taxes, Employee's Retirement and Benefit Plan
contributions, employer's portion of the group hospitalization and medical insurance
and the cost of worker's compensation insurance. The provisional Salary Related
Expense overhead rate for 1994 is 0.428. At the end of each calendar year, the
actual rate for the year will be applied and adjustment in the compensation made
accordingly. The maximum Salary Related Expense overhead rate that shall be
applied is 0.43.
2. Salary costs as defined above are multiplied by a provisional General and
Administrative overhead factor for 1994 of 0.925 (0.435 for Resident Inspection
services Phase II - Resident). Included in the General and Administrative overhead
are:
a. The salaries of officers, except for technical or advisory services directly
applicable to the project.
b. The salaries of employees doing general administrative work; also
nonproductive professional and technical salaries, including maintenance of
staff to provide readiness to serve.
C. Rent and costs of light, heat and water; equipment depreciation and
maintenance cost; costs of office supplies and reproduction of data for our
internal use; general communications expense, including local telephone calls
and postage; taxes; insurance premiums and license fees; automotive expense
and other transportation and travel expense not chargeable to specific contracts;
and other miscellaneous costs.
-193\13W1 3
C.
At the end of each calendar year, the actual General and Administrative
overhead rate for that year will be applied and adjustment of the compensation
made accordingly. The maximum General and Administrative overhead rate
that shall be applied is 0.95 (0.45 for Resident Inspection Services, Phase H
Resident).
3. In addition to salary costs, Sverdrup will be reimbursed for Other Reimbursable
costs as follows:
a. Travel, subsistence, and incidental expenses of personnel while traveling in
connection with the work.
b. Transportation by passenger automobiles that Sverdrup supplies intermittently
in connection with the work. All costs of owned, leased, or rented passenger
vehicles assigned to the work. Reimbursement for the cost of special types of
vehicles when such vehicles are required.
C. Reproduction of drawings, photographs, maps, charts and reports which are
prepared for the Owner's periodic or interim review and also the cost of the
reproductions which constitute the delivery of work.
d. Wire and wireless communication of messages and data in connection with the
work.
Insurance required by the Owner in addition to the coverages or in excess of
the limits normally carried.
L Subcontracted services such as, but not limited to, borings, surveys,
photogrammetry, testing and computing services, if required in the
performance of the work.
g. Technical support services provided from our own facilities, as required in the
performance of the work.
h. Special consultants, as approved by the Owner, if required in the performance
of the work.
i. Technical and advisory services of officers directly applicable to the project at
the hourly rate of $100.
4. A fixed fee will constitute profit for the work described in Article 1.
Terms of Payment
Progress payments for services rendered shall be made monthly upon submission of an
invoice for work performed during the previous month. For interim billings, the portion
of the fixed fee payable shall be equal to the total fixed fee multiplied by the ratio of
salary costs plus general and administrative overhead plus other reimbursable costs to date
of billing divided by the estimated total cost listed under Article 3A above less the fixed
fee billed to date. Invoices submitted to the Owner by the 20th of each month will be
EPCY-193\IM671 4
A.
0
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included in the Owner's normal payment cycle for payment by the 10th of the following
month.
If there are disputed items and/or amounts on any invoice, the balance of such invoice,
after deducting any disputed items, shall be paid in full, and the disputed items and
amounts shall be presented to Sverdrup for resolution as soon as such disputed items have
been determined by Owner. Payments due but unpaid more than thirty (30) days after
presentation of the invoice, excluding any amounts and items disputed by Owner, shall
bear interest at one percent (1 %) interest per month (or any lesser legal limit applicable)
until paid.
ARTICLE 4
TIME FOR PERFORMANCE
Commencement
Sverdrup shall commence the performance of the services for the Project upon the date
of this Agreement and complete the work in accordance with such schedule as may be
mutually agreed to by the parties. A potential Schedule pending timely compilation of
information, timely review by the Owner and Missouri Department of Natural Resources,
and no changes in scope is listed in APPENDIX D.
Delay
If Sverdrup's services for the Project are delayed for reasons beyond its control, the
compensation provided for elsewhere in this Agreement and the time for performance
shall be subject to equitable adjustment.
ARTICLE 5
CHANGES IN THE WORK
Changes
Owner reserves the right, without impairing this Agreement, to order changes or
alterations in the work to be performed hereunder by Sverdrup. If changes or alterations
ordered affect the cost or progress of the work, adjustment shall be made in the time for
performance of the work and compensation owing to Sverdrup, as the case may be.
Concealed Conditions
Should concealed or unknown conditions be encountered in the performance of the work
which present the risk of discharge, dispersal, release or escape of pollutants, asbestos,
any hazardous substance or any hazardous waste, Sverdrup shall promptly suspend its
performance of the Work for the protection of the parties and their employees and notify
Owner of the conditions encountered. Owner and Sverdrup shall promptly investigate the
conditions and, if warranted, equitable and necessary adjustments shall be made in the
terms and conditions of this Agreement. It is agreed, however, that Article 5 above not
EPCY-193u3WI 5
withstanding, Sverdrup shall have no duty to determine the existence of pollutants,
asbestos or any other hazardous substance or hazardous waste at the site of the work or
to provide response action or remedial services.
ARTICLE 6
STANDARD OF CARE
Sverdrup represents that its services shall be performed with the skill and care which would be
exercised by comparable qualified design professionals performing similar services at the time
and place such services are performed. If the failure to meet these standards results in
deficiencies in the design, Sverdrup shall, furnish at its own cost and expense, the redesign
necessary to correct such deficiencies.
ARTICLE 7
INDEMNITY
A. Sverdrup's Duty
Sverdrup shall indemnify Owner against all claims and suits by third parties for loss of
or damage to property, or personal injury, including death, to persons, and from all
judgments recovered therefor, and from all expenses for defending such claim or suit,
including court costs and attorney's fees, arising out of the negligent acts, errors, or
omissions of Sverdrup in connection with Sverdrup's performance of this Agreement. In
no event shall Sverdrup have any duty to indemnify Owner hereunder against claims
arising as a result of Owner's sole or contributing negligence. In no event shall Sverdrup
be liable under this paragraph or otherwise for indirect or consequential damages.
B. Owner's DutX
Upon and after final completion of the Project, Owner shall indemnify and hold Sverdrup
harmless from all claims and suits for damages arising from personal injuries, including
death to persons, or to property, and from all judgments recovered therefor, and from all
expenses for defending such claim or suit, including court costs and attorney's fees, which
result from Owner's negligent use, operation or maintenance of the facilities, equipment
or materials designed or provided by Sverdrup under this Agreement.
ARTICLE 8
INSURANCE
Without limiting its liability hereunder, Sverdrup shall maintain during the life of this Agreement
the following insurance and furnish Owner, in duplicate, certificates of insurance as evidence
thereof. Such certificates shall provide that cancellation of said insurance shall not be effected
without thirty (30) days prior written notice to Owner. The certificates shall plainly designate
the name of the project for which the certificate is provided.
EPCY-193\13WI 6
1. Workers' Compensation Insurance, providing coverage in compliance with the laws
of the state in which any part of the work is to be performed, and Employer's
Liability Coverage in the minimum amount of $100,000 for each occurrence.
2. Commercial General Liability Insurance written on an occurrence basis with the
following limits of liability:
General Aggregate $4,000,000
Products/Completed Operations Aggregate $2,000,000
Personal and Advertising Injury $2,000,000
Each Occurrence $21000,000
Fire Damage $25,000
Medical Expense $1,000
3. Automobile Liability Insurance. Bodily injury and property damage combined single
limit - $1 million each occurrence, $1 million aggregate.
4. Architect's and Engineer's Professional Liability Insurance. Bodily injury and
property damage combined single limit - $1 million each claim, $5 million
aggregate.
The Commercial General Liability and Architect's and Engineer's Professional Liability Insurance
shall include Contractual Liability Coverage for the liability assumed by Sverdrup in Article 7
herein. The Owner shall be named as an additional insured in the Certificate for Commercial
General Liability.
ARTICLE 9
TERMINATION
A. Termination By Owner
In the event Sverdrup fails to comply with any provisions of this Agreement, or if
the progress or quality of the work is unsatisfactory, Owner may serve written
notice thereof upon Sverdrup, and if Sverdrup neglects within a period of twenty
(20) days thereafter to commence its efforts to correct such failure, Owner may
terminate the Agreement upon written notice to Sverdrup. Upon such termination,
Sverdrup shall cease its performance of this Agreement and shall deliver to Owner
all completed or partially completed satisfactory work and Owner shall pay to
Sverdrup costs incurred to effective date of termination.
2. Owner also reserves the right to terminate this Agreement in the event it shall
abandon or indefinitely postpone the project. Such termination shall be
accomplished by written notice to that effect delivered to Sverdrup. Upon receipt
of such notice, Sverdrup shall immediately cease work and deliver to Owner all
completed or partially completed work. Payment to Sverdrup shall be made for
work performed prior to receipt by Sverdrup of such termination notice, together
with Sverdrup's cost for closing down its work, and Sverdrup shall have no claim
for loss of anticipated profits or any additional compensation.
OPCY-M\13WI 7
B. Termination By Sverdrup
In the event Owner fails to comply with any provisions of this Agreement, or if it fails
to timely pay compensation due to Sverdrup, Sverdrup may serve written notice thereof
upon Owner, and if Owner fails within a period of twenty (20) days thereafter to correct
such failure, Sverdrup may terminate this Agreement upon written notice to Owner.
Upon such termination, Sverdrup shall cease its performance of this Agreement and when
paid the amount due for such work, shall deliver to Owner all completed or partially
completed work for the project.
ARTICLE 10
GENERAL CONSIDERATIONS
A. Use of Documents
All documents including Drawings, Specifications, and CADD discs prepared or furnished
by Sverdrup pursuant to this Agreement shall become the property of the Owner. Such
materials are not intended or represented to be suitable for reuse by Owner or others on
extensions of the Project or on any other project. Any reuse without written verification
or adaptation by Sverdrup for the specific purpose intended will be at Owner's sole risk
and without liability or legal exposure to Sverdrup, and Owner shall indemnify and hold
harmless Sverdrup from all claims, damages, losses and expenses including attorneys' fees
arising out of or resulting therefrom. Any such verification or adaptation will entitle
Sverdrup to further compensation at rates to be agreed upon by Owner and Sverdrup.
B. Qpinions of Cost
Since Sverdrup has no control over the cost of labor, materials, equipment, or services
furnished by others, or over the Contractor(s)' methods of determining prices, or over
competitive bidding or market conditions, Sverdrup's opinions of probable Total Project
Costs and Construction Cost provided for herein are to be made on the basis of
Sverdrup's experience and represent Sverdrup's best judgment as an experienced and
qualified professional, familiar with the construction industry; but Sverdrup cannot and
does not guarantee that proposals, bids or actual Total Project or Construction Costs will
not vary from opinions of probable cost prepared by Sverdrup. If, prior to the
construction phase of the Project, Owner wishes greater assurance as to Total Project or
Construction Costs, Owner shall employ an independent cost estimator as provided in
ARTICLE 2.
C. Controlling Law
This Agreement is to be governed by the law of the State of Missouri.
D. Successors and Assigns
1. Owner and Sverdrup are each hereby bound and the partners, successors, executors,
administrators and legal representatives of Owner and Sverdrup are hereby bound
to the other party to this Agreement and to the partners, successors, executors,
administrators and legal representatives (and said assigns) of such other party, in
respect of all covenants, agreements and obligations of this Agreement.
EPCY•193U3%71 8
2. Neither Owner nor Sverdrup shall assign, sublet or transfer any rights under or
interest in this Agreement without the written consent of the other, except to the
extent that any assignment, subletting or transfer is mandated by law or the effect
of this limitation may be restricted by law. Unless specifically stated to the contrary
in any written consent to an assignment, no assignment will release or discharge the
assignor from any duty or responsibility under this Agreement. Nothing contained
in this paragraph shall prevent Sverdrup from employing such independent
professional associates and consultants as Sverdrup may deem appropriate to assist
in the performance of services hereunder.
3. Nothing under this Agreement shall be construed to give any rights or benefits in
this Agreement to anyone other than Owner and Sverdrup, and all duties and
responsibilities undertaken pursuant to this Agreement will be for the sole and
exclusive benefit of Owner and Sverdrup and not for the benefit of any other party.
ARTICLE 11
CONTRACT DOCUMENTS
This Agreement consists of:
1. This Document - Agreement for Professional Services
2. APPENDIX A - Scope of Services
3. APPENDIX B - Additional Owner Supplied Information and Activities
4. APPENDIX C - Cost Estimate Summary
5. APPENDIX D - Schedule
EPCY- -n\13WI 9
These documents constitute the entire agreement between the parties.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and
year first above written.
CITY OF CAPE GIRARDEAU
e
BY: ATTEST:
JyXonaid7l7ischer 4CiCerk
- iity Manager
SVERDRUP CIVIL, INCORPORATED
James K. Van Buren, P. E.
Vice President
Attachments: APPENDIX A - Scope of Services
APPENDIX B - Additional Owner Supplied Information and Activities
APPENDIX C - Cost Estimate Summary
APPENDIX D - Schedule
EPCY-193\13WI 10
APPENDIX A
SCOPE OF SERVICES
JANUARY 1994
This project includes the improvements to the City's sanitary sewer system needed to provide
service to the Twin Lakes Subdivision. The major components and estimated line lengths are
summarized following:
Klaus Park Trunk Sewer
Rt. K Lift Station & Force Main
Rt. K Gravity Sewer
Twin Lakes Subdivision Lateral Sewers
Twin Lakes Lift Station & Force Main
Estimated Line Leneth
5,500 lineal feet
3,500 lineal feet
2,000 lineal feet
17,600 lineal feet
400 lineal feet
The engineering services proposed for the design and construction phases of this project are listed
below. Sverdrup will perform the major work for the project, but will use subcontractors for
surveying and some geotechnical work. It is anticipated the work will be distributed as follows:
- Survey and Utility Location Subdivision Sewers: Owner
- Easement Descriptions
- Soil Boring
- Project Management
- Design of Sanitary Sewer Improvements
- Preparation of Plans and Specifications
- Preparation of Construction Cost Estimate
- Assistance with Construction Application
- Construction Phase Services
- Resident Engineer
Ercr-193\APPEN6w.671 1
Trunk Sewers: Surveyor
Contracted by
Owner
Subdivision Sewers: Owner
Trunk Sewers: Surveyor
Contracted by
Owner
Fill in the blank
Sverdrup
Sverdrup
Sverdrup
Sverdrup
Sverdrup
Sverdrup
Subdivision Sewers: Owner
Trunk Sewers: Sverdrup
I. DESIGN PHASE SERVICES
A. PRELIMINARY DESIGN
Survev:
Necessary surveys in the area of the new sewer right-of-way, including locating utilities,
locating street right-of-way and easements, and locating existing manholes as needed will
be provided by the Owner or a surveyor contracted by the Owner. Survey work
contracted by the Owner will include the following:
Klaus Park Trunk Sewer
Rt. K Lift Station and Force Main
Rt. K Gravity Sewer
Survey for the Twin Lakes Subdivision lateral sewers, lift station and force main will be
performed by the Owner.
2. Geologicallnvestigation:
Perform geological investigations to evaluate soil conditions and depth to bedrock. An
estimated twenty soil borings will be performed (borings approximately every 1,500 feet
along center line).
3. Design Memorandum:
Prepare design memorandum to summarize design basis and design criteria. Estimate
future population served and wastewater flows. Develop size and preliminary design of
sewers, lift stations and force mains. This document will serve as a basis for the bid
documents.
Scope of work is based on duplex submersible lift stations with precast concrete wet well
and valve vault structures.
4. Line Routing:
Confirm routing for trunk, gravity and subdivision lateral sewers and force mains
following surveys. Confirm location for Rt. K Lift Station and Twin Lakes Lift Station.
5. Review Meeting with Owner:
Review sewer routing, lift station location, and potential construction conditions with the
Owner. Review sewer and lift station design basis with the City.
OrY-193\APPFNDA.671 2
B. PREPARE BID DOCUMENTS
Design
Prepare detailed engineering design of new sanitary sewers and lift stations needed to
provide sanitary sewer service to the Twin Lakes Subdivision as described in the Design
Memorandum.
2. Plans and Specifications:
Prepare bid documents, including plans, specifications and contract documents.
Engineers Joint Contract Documents Committee upfront documents provided by the
Owner and as used in the Wastewater Treatment Facility Lime project will be used.
Three sets of the bid documents will be provided for review.
3. Construction Cost Estimate:
Prepare construction cost estimate based on the construction documents produced.
4. Permit Applications:
Assist the Owner with the submission of plans and specifications to Missouri Department
of Natural Resources for construction permit application and the US Army Corps of
Engineers for a "Section" 404 Permit for wetlands. As simple submission for the 404
permit including a location map and brief project description to receive a National Permit
is anticipated. No other permits are anticipated.
It is anticipated the Owner will handle any project funding activities and documents.
5. Easement Descriptions:
Owner contracted surveyor will prepare legal descriptions and drawings for each
necessary temporary construction and permanent easement for the following:
Klaus Park Trunk Sewer
Rt. K Lift Station and Force Main
Rt. K Gravity Sewer
Easement descriptions for the Twin Lakes Subdivision lateral sewers, lift station and
force main will be performed by the Owner.
Easement acquisition will be done by the Onwer.
6. Owner Review:
Three sets of essentially complete contract documents will be provided to the Owner for
review. It is anticipated that review comments can be handled by letter.
EPCY-193\APPENIYA.671 3
II. CONSTRUCTION PHASE SERVICES
Sverdrup will not begin work on construction phase services until the Owner directs in writing
to proceed. The construction is estimated to continue for one -hundred and eighty (180) days.
If the required construction period extends beyond one -hundred eighty (180) days, then it shall
be an increase in the scope of work subject to renegotiation of this Agreement for both cost and
fixed fee.
The performance of services by Sverdrup during construction of the Project shall not relieve the
construction Contractors of responsibility to execute the work in accordance with their contract
and Contract Documents. Neither the Owner nor Sverdrup shall be responsible for construction
means, methods, techniques, sequences and procedures employed by the Contractors in the
performance of the construction work or the safety precautions and programs incident to the work
of the Contractor. Neither the Owner nor Sverdrup shall be responsible for the failure of any
Contractor to carry out its work in accordance with the drawings and technical specifications.
A. CONSTRUCTION ADMINISTRATION SERVICES (BASIC SERVICES)
1. Bid Assistance:
Assist during bid process, including coordination with the Owner for advertisement of
bid, responding to technical questions raised during bid, preparing addenda, evaluating
bids and providing recommendations of award to the Owner. Ten sets of the bid
documents will be provided for bidding. Additional sets will be provided to the Owner
at cost as an additional cost.
2. Construction Submittal Review:
Review shop drawings and other Contractor submissions in response to the Contract
Document requirements, for conformance with the design concept and the concept of the
information given in the drawings and technical specifications. Sverdrup's review and
recommendation shall not extend to means, methods, sequences, techniques or procedures
of construction, or to safety precautions or programs incident thereto, as such these are
the responsibility of the construction Contractor. Sverdrup's action shall be taken with
such reasonable promptness as to cause no delay in the Work, while allowing sufficient
time in Sverdrup's professional judgment to permit adequate review. Review of such
submittals is not conducted for the purpose of determining the accuracy and completeness
of other details such as dimensions and quantities or for substantiating instructions for
installation. Sverdrup's approval of a specific item shall not indicate an approval of an
assembly of which the item is a component. When professional certification of
performance characteristics of materials is required of the contractor by the drawings or
technical specifications, Sverdrup shall be entitled to rely upon such certification.
Sverdrup will not be liable for the results of interpretations or decisions rendered in good
faith in connection with the referenced submittals.
EPCY-193kAPPEND-A.671 4
Change Orders:
Prepare any necessary working drawings or change orders, including recommendation
and submittal of contract modifications for approval by the Owner and review and
recommendation of time extension requests from contractor for approval by the Owner.
4. Coordinate Resident Inspector(s):
Coordinate activities of the Resident Inspector(s) with the Owner. The Owner will
provide resident inspection for the Twin Lakes Subdivision sewers, lift station and force
main. The Owner will review all certified payroll submittals and review and process all
pay requests.
5. Site Visits:
Provide periodic visits to the project site and final inspections of construction noting
deficiencies, if any.
SIM
Provide start-up assistance for the lift stations.
7. Record Drawings:
Prepare "record drawings" of the completed project. The information submitted by the
contractor and changes from the Contract Drawings made during progress of the work
shall be used in preparing "record drawings" of the project. Submit to the Owner, upon
completion of the "record drawings," one (1) set of mylar drawings.
ercx-►gsurrExo-A.sn 5
B. RESIDENT ENGINEER SERVICES
Resident Engineer services shall include on-site observation of the following portions of the
project:
Klaus Park Trunk Sewer
Rt. K Lift Station and Force Main
Rt. K Gravity Sewer
The construction is estimated to be continuous for six (6) months. If the required construction
extends beyond six months, then it shall be an increase in the scope of work subject to
renegotiation of this Agreement for both cost and fixed fee.
The Owner will provide resident inspection for the Twin Lakes Subdivision sewers, lift station
and force main.
Resident Engineering Services shall include:
1. Provide the on-site observation of the progress and quality of the construction work.
Observation is intended to determine, in general, if the work is proceeding according to
the Drawings, Technical Specifications, and Shop drawings.
2. Provide liaison between the Owner and the construction Contractor(s).
3. Conduct meetings with the Contractor(s) and the Owner on an as -needed basis to monitor
and review the progress of the work.
4. Witness all tests.
5. Keep daily log recording construction activities.
6. Review Contractors' estimates for periodic payment for compliance with established
procedures, noting particularly the work completed and material delivered to the
construction site or at approved off site locations.
7. Initiate change orders and working drawings required to meet changed conditions.
8. Provide interim and final inspections for general conformance with the construction
documents, and prepare recommendations on acceptance of the work.
9. Construction Contractor(s) will be responsible for surveys and layout. Owner will
provide survey party if requested by the Resident Engineer for checking.
EPCY-19RAPPE D-A.sn 6
APPENDIX B
ADDITIONAL OWNER SUPPLIED INFORMATION AND ACTIVITIES
Information and activities that are not in the Sverdrup scope or that have already been developed
will be provided by the Owner. These include:
1. Survey for Twin Lakes Subdivision lateral sewers, lift station and force main.
2. Easement preparation for Twin Lakes Subdivision lateral sewers, lift station and force
main.
3. Hold contract for surveying services including easement preparation for the
Klause Park Trunk Sewer
Rt. K Lift Station and Force Main
Rt. K Gravity Sewer
4. Easement acquisition for entire project.
5. Handling of any project funding activities and documents.
6. Request permits with technical assistance from Sverdrup
7. Distribution of construction bid documents, including addenda.
8. Review of Contractor certified payroll submittals.
9. Review and processing of all Contractor pay requests.
10. Resident inspection services for Twin Lakes Subdivision lateral sewers, lift station and
force main.
Fear-193urrFxue.671 1
APPENDIX C
COST ESTIMATE SUMMARY
EPCY-193/130671
DESIGN
CONSTRUCTION
Phase II
Phase II
Phase I
Office
Resident
Labor Cost Estimate
Estimated Manhours
1,322
352
1,040
Average Rate, $/hr
21.50
21.50
21
Salary Related Expense Factor
1.428
1.428
1.428
Salary Cost
$40,590
$10,800
$31,200
G&A Overhead @ 92.5%
$37,540
$10,000
G&A Overhead @ 43.5%
$13,600
$78,130
$20,800
44,800
Subcontractors
Borings
$7,000
--
--
Other Reimbursable Cost Summary
Auto Mileage
560
560
3,900
Lodging
300
--
6,500
Travel Meals
180
70
3,300
Duplicating
1,250
1,370
Telephone
100
50
Miscellaneous
50
70
600
Word Processing
100
50
CADD Design
7,800
800
CADD Plotting
600
180
Micro Computer
250
250
1,800
Other Cost Total
$11,190
$ 3,400
$ 16,100
Fixed Fee
$9,380
$2,500
$5,400
Phase Total
$105,700
$26,700
$66,300
EPCY-193/130671
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Initiate Project
Easement Aquisition Begun
Preliminary Desing Complete
Bid Documents Complete
Advertise for Bid
Easement Acquisition Complete
Receive Bids
Award Contract*
Construction Complete
Project Closeout
APPENDIX D
SCHEDULE
January 31, 1994
March 28, 1994
May 2, 1994
August 1, 1994
August 1994
September 1994
September 1994
October 1994
August 1995
November 1995
* The Appendix C Cost Estimate for Resident Engineering Services assumes the Sverdrup
Resident Engineer will be on the site for one continuous 6 month period during the October
1994 to August 1995 construction.
WY-193WPEND-D.671 1
AMENDMENT NO. 1
to
AGREEMENT BETWEEN THE
CITY OF CAPE GIRARDEAU, MISSOURI
and
SVERDRUP CIVIL, INC.
Dated February 24, 1994
Note: All other terms of the original contract remain unchanged with the exception of the
following:
Article 3 - Compensation and Payment
On page 3 under A. Cost - Replace the second paragraph with:
The total cost (exclusive of fixed fee) is estimated to be $201,550.00. The fixed fee shall
be $19,280.00. The total amount to be paid for design and construction services under
this Agreement shall not exceed $220,830.00 including cost and fixed fee, without
approval of the Owner. Sverdrup shall notify the Owner when costs incurred and
obligated amount to 95 % of the total estimated cost and shall not incur costs beyond the
estimated cost without prior approval of the Owner. A cost summary is presented in
APPENDIX C.
Article 11 - Contract Documents
On page 9 amend Article 11 to read:
This Agreement consists of:
1. Agreement for Professional Services dated February 24, 1994
2. APPENDIX A - Scope of Services
3. AMENDMENT 1 to APPENDIX A
4. APPENDIX B - Additional Owner Supplied Information and Activities
5. AMENDMENT 1 to APPENDIX B
6. APPENDIX C - Cost Estimate Summary
7. AMENDMENT 1 to APPENDIX C
8. APPENDIX D - Schedule
9. AMENDMENT 1 to APPENDIX D
1
Amendment No. 1
Page 2
Proposed by Sverdrup Civil, Inc.:
Date: St/ -Y
Accepted by City>of Cape Girardeau:
Robert B. Barbour, P.E.
Vice President
ATTEST: / J
Michael G. Miller City Clerk
City Manager
Attachments: Amendment 1 to Appendix A
Amendment 1 to Appendix B
Amendment 1 to Appendix C
Amendment 1 to Appendix D
AMENDMENT 1 TO APPENDIX A
SCOPE OF SERVICES
JUNE 1996
Add:
DESIGN REVISIONS RESULTING FROM EASEMENT NEGOTIATIONS
A. Background and General Description
Design documents were essentially complete and were transmitted to the owner for final review
on July 14, 1995. Prior to completion, a meeting was held with Twin Lakes Subdivision property
owners to review the proposed sewer routing. As a result of that meeting and in response to other
comments received by the City Engineer's Office the drawings were modified at least twice prior
to July 1995 to accommodate property owner requests.
Subsequent to July 1995 additional property owner requested changes have been identified as the
Owner negotiates easements for construction of the work. Amendment 1 modifies the bid
documents to incorporate those changes as identified in Attachment 1 to Appendix A. The type
of revisions vary, but in general consist of relocating the proposed lift stations, designing culverts
where permanent easements cross ditches, shifting manholes and sewers to minimize property/tree
damage, and shifting of temporary construction easements. All of the revisions occur in Twin
Lakes Subdivision, the Lewis property betwern Route K and the subdivision, or on the property
recently purchased by the Christian Faith Fellowship Church along Route K.
B. Tasks
1. Coordinate with City surveyor to provide 1" = 50' scale ground surveys to supplement
the original surveying along Route K. Four (4) manhours are allowed for this
coordination effort. Relocation and redesign of the Lift Station No. 1 area and access
road is required to accommodate the Christian Faith Fellowship Church.
2. Visit the Lift Station No. 1 site, to verify mapping and to finalize the new lift station
location and sewer line routing along Route K.
3. Make minor revisions to the project specifications to address property owner concerns of
removal and protection of existing improvements and landscaping.
4. Modify detailed engineering design of the sanitary sewer lines and Lift Station No. 1 as
defined by the Owner in Attachment 1 to Appendix A.
1
Appendix A
Page 2
5. Revise the previously prepared geotechnical investigation and report, to identify
subsurface materials expected to be encountered during construction of Lift Station No.
1 at the new site. The effects of subsurface materials on trench excavation, temporary
excavation support, backfill, and ground water control will be discussed. The boring cost
in Appendix C is based on one boring drilled to a depth of 25 feet or auger refusal and
sharing mobilization costs with another project in Cape Girardeau.
6. Revise the previously prepared construction cost estimate to incorporate the changes listed
in Attachment 1 to Appendix A.
7. Provide limited technical support to negotiations. It is anticipated that negotiations over
the Lift Station No. 1 site and access road will be required with the Missouri Highway and
Transportation Department (MHTD), the Christian Faith Fellowship Church, Mr. Lewis,
and Union Electric. The costs associated with this scope of work assume the City will
take the lead in arranging, conducting and recording the results of the negotiations and
contacts. Sverdrup, unless additional work is authorized, will attend one meeting, provide
drawings showing the new location, and arrangement of Lift Station No. 1, and will
modify the drawings one time to incorporate review comments. MHTD acceptance of the
access road indicated in Attachment 1 to Appendix A is assumed. 12 manhours are also
allowed for MHTD permit documents. No time has been included to coordinate with the
U S Army Corps of Engineers as it is assumed that the existing Section 404 permit will
not be affected by these revisions. No other permits are anticipated.
C. Additional assumptions used to prepare the Scope of Services and Appendix C Cost
Estimate
1. For Lift Station No. 1:
• The configuration (size and arrangement) of the lift station as currently drawn will
remain the same at the new location. Only minor revisions will be necessary such
as stationing, elevations, coordinates, new grading plan, and new access plan.
• The additional length of the force main will not affect pump sizing as currently
planned.
• The additional geotechnical investigation will not indicate modification of the
structural design.
2. The four culverts requested in the permanent easement along Veterans Fork Creek will be
designed for a 25 -year storm event. The Rational Method will be used for computing the
discharge and the culverts will be sized based on inlet control charts by the Bureau of
Public Roads.
3. Stationing of the gravity sewer trunk line along the Veterans Fork Creek will remain as
currently numbered. Stationing of the force main will be modified only as considered
Appendix A
Page 3
necessary for construction contractor understanding.
4. Only the changes listed in Attachment 1 to Appendix A and an allowance of 16 manhours
for two additional minor revisions related to easement negotiations, are included in the
scope and cost.
ATTACHMENT
TO
APPENDIX A
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FACSIMILE COVER LETTER
DIVISION OF PLANNING SERVICES
P.O_ BOX 617, CAPE GIRARDEAU, MO 63702-0617
5�3
334-8326
FAX NO_ t4-1-4) 335-7946
513
Number of pages including this page: Date:
TO: CL w# t" 60eyf' r ic.A
FAX NO: (3t�-) 770-511f
FROM: Q Kent H. Bratton, City Planner
❑ Ken Ettink, Development Services coordinator
❑ uilliam Vaughn, Technical Assistant
Stephen H. Johnson, Technical ASSiszant
Stephen S. Williams, Housing AaEistance COcrdinator
Q Rebecca L. Figliclo, Project Assistant
0 John D. Goddard, GIS Technician
Q Jill s. Goddard, Administrative Secretary
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DIVISION OF PLANNINCT SERVICoES7
P.O. BOX 61?, CAPE GIRARDEAU, MO 6
573
{ ) 334-8326
FAX NO (5i ) 335 -7946
Number Of pages including this page: , v
Date : 5-28~ ` )e/ FAX NO.
TO: C.tc� Gil,
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FROM:
❑ gent H. Bratton. City Planner
Development Se:►vices Coordinator
❑ Ken Eftink,
Vaughn, Technical Assistant
❑ William
'stStephen H. Johnson, Techni,Assistance coordinator
O Stephen
S. Williams. Housing
Figliolo, project Assistant
❑ Rebecca
❑ Sohn p.
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Administrative Secretary
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❑ Jill S.
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12429-58
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Gregory A. T bin, M.D.
Diplornate, An ericaBoard
of plastic Sur n�, I c.
David N1. Deis , M.D.
Candidate, American Board MIDWEST
rg
plastic Suenj, Inc.
Walker A. Wynkoop, M.D. P H Y S I C I A N S
Diploinate, American Board &
of Orthopaedic Surgen/, Inc. S U R G E O N S
February 16, 1996
Mr. Steve Johnson
Engineer's Office
City of Cape Girardeau
401 Independence
Cape Girardeau, MO 63701
Dear Mr. Johnson:
Michael L. Jones, CHE
Executive Director/
Chief Operating Officer
Sharon S. Newman,
Administrator
I am writing you to request a small change in the sewer line placement on my property in Twin Lakes, Cape
Glrgxdeau. My address is 118 Pebble Lane and the present plans call for the sewer line easement to be within
,W feet from the southeast corner of my house. I have gone over the plans with Mr. Lester, the city engineer,
and I feel a simple adjustment would be to move manhole L4-5 to the south 25 feet. I use this direction south
in a general sense, expecting the present, general north south direction of that pipe to be maintained which
would place it approximately 25 feet south and 2 or 3 feet east of its present location. This would significantly
open up my back yard, allow me to put an addition on the back of our house which my wife and I have already
verbally planned without worrying about the easement to the sewer system. Also, it would open up the back yard
for possibility of a swimming pool or garage if myself or a future owner would like to utilize the yard in that
way.
Presently, the position of the sewer line splits the one acre lot into approximately a .6 and a .4 acre segment
which I think you can see is basically cutting the yard in half and rendering a significant portion unusable.
The other property owner involved is Keith Boelier at 164 Pebble Lane. He and 1 discussed the move, walked
off the changes on his land and mine and he is in agreement that the change would be beneficial. He has
countersigned this letter below to verify his understanding and agreement with the request.
I await to hear your response. Thank you in anticipation of your expected cooperation.
Respectfully,
L,-A-tj /LV
Walker A. Wynkoop, M.D.
WAW:bjs
Keith Boeller
RECEIVED
DIVIGION OF PLANNING SERVICES
DATE 3 —144 — 9(- BY �1
A"t'tAcH?eIENT 1`17
300 South Mount Auburn, Suite 100 • Cape Girardeau, Missouri 63703-4920 • (314) 651-4488 • Fax: (314) 6;�,--44il�
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All of Lot 5 and the South 167 feet, of Lot 4
in Block 1 of the Resubdivision of Lots 27, 30, 31, 32 and 35 in
Twin Lakes Subdivision in the County and City of Cape Girardeau
in the State of Missourl
J 23.67'
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N 11'19'38' E saw, /' Page 590
epi Temporary Easement
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Engineering Division
2-26-96
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ti i I z �j C
AMENDMENT 1 TO APPENDIX B
ADDITIONAL OWNER SUPPLIED INFORMATION AND ACTIVITIES
June1996
•••
11. Additional survey along Route K at the new location for Lift Station No. 1. New
information to be located includes any new topographical changes, the new access road
location, new power pole locations, and new church sign, etc.
12. Acquire any new easement documentation for the new power pole locations impacting the
new location for Lift Station No. 1.
13. Coordination with utility company for approvals of revised lift station and sewers location
as described in Attachment 1 to Appendix A.
14. Coordination with the Missouri Highway and Transportation Department (MHTD) to attain
a permit for the new Lift Station No. 1 access road if required.
15. Coordination with property owners for approval of revisions described in Attachment 1 to
Appendix A.
AMENDMENT 1 TO APPENDIX C
COST ESTIMATE SUMMARY
JUNE 1996
MGM
Labor Cost Estimate
Estimated Manhours 252
Average Rate, $/hr 24.00
Salary Related Expense Factor 1.428
Salary Cost 8,640
G&A Overhead @ 92.5% 7,990
$16,630
Boring 300
Soil Tests s0
$380
Other Reimbursable Cost Summary
Travel
$80
Travel Meals
15
Duplicating
100
Miscellaneous
50
Package Shipment
50
CADD Design
2,600
CADD Plotting
175
Micro Computer
50
Other Cost Total
$3,120
Fixed Fee
$2,000
Totals
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AMENDMENT 1 TO APPENDIX D
SCHEDULE
June 1996
The project schedule is updated to account for previous delays.
Initiate Project
Easement Aquisition Begun
Preliminary Design Complete
Originally Revised Bid Documents Submitted for Review
January 31, 1994
March 28, 1994
May 2, 1994
July 14, 1995
The schedule on the items below reflect the cumulative number of weeks after Contract
Amendment 1 is approved and Lift Station No. 1 third parry issues are resolved.
Amendment 1 Modifications Submitted for Review
5
Owner Review Complete
7
DNR/MHTD Approval (4 weeks allowed)
9
Begin Advertising for Bid
11
Bids Received
15
Award Contract*
20
Construction Complete
72
Project Closeout
85
* The Appendix C Cost Estimate for Resident Engineering Services assumes the Sverdrup
Resident Engineer will be on the site for one continuous 6 month period during the
construction.
CITY OF CAPE GIRARDEAU, MISSOURI
AGREEMENT FOR PROFESSIONAL SERVICES
DESIGN AND CONSTRUCTION OF TWIN LAKES
WASTEWATER COLLECTION SYSTEM IMPROVEMENTS
This Agreement is made and entered into this day of jp&graj 19L�, by and between
the City of Cape Girardeau, (Owner), and Sverdrup Civil, Inc. (S erdrup).
ARTICLE 1
SVERDRUP'S SERVICES
Sverdrup shall provide or furnish to Owner professional services for design and for specified
construction overview in connection therewith, of wastewater collection system improvements,
hereinafter referred to as "Project". These services are identified and described in the Scope of
Services (APPENDIX A) attached to and made a part of this Agreement.
ARTICLE 2
OWNER'S RESPONSIBILITIES
A. Owner's Representative
Owner shall designate in writing a person to act as Owner's Representative with respect
to the services to be rendered under this Agreement. Such person shall have complete
authority to transmit instructions, receive information, interpret and define Owner's
policies and make decisions with respect to Sverdrup's services for the Project.
B. Information
1. Owner shall provide to Sverdrup in a timely manner information and services
pertinent to the Project including:
a. Provide copies of all special design and construction standards which the
Owner will require to be included in the drawings and specifications.
b. Provide all data and information available to the Owner relevant to the Project
including but not limited to those items listed in Additional Owner Supplied
Information (APPENDIX B).
C. Apply for any grants loans or funding support required.
d. Arrange for reviews and approvals of regulatory agencies, and pay any
applicable fees of the regulatory agencies for such reviews, with such
assistance from Sverdrup as may be described in Appendix A.
EPCY-193\130671
h. Owner agrees to comply with the "Hazard Communication Standard" of the
Occupational Safety and HealthAdministration.
i. Owner shall furnish to Sverdrup as required for performance of Sverdrup's
services (except to the extent provided otherwise in the Scope of Work), data
prepared by or services of others, including, without limitation, soil borings,
probings and subsurface explorations, hydrographic surveys, laboratory tests
and inspections of samples, materials and equipment; appropriate professional
interpretation of all the foregoing; boundary, easement, right-of-way,
topographic and utility surveys; property descriptions; zoning, deed ;and other
land use restriction; and other special data, professional opinions or
consultation; all of which Sverdrup may use and rely upon in performing its
services.
j. Owner shall provide such accounting, independent cost estimating and
insurance counseling services as may be required for the Project, such legal
services as Owner may require or Sverdrup may reasonably request with
regard to legal issues pertaining to the Project including any that may be raised
by Contractor(s), such auditing service as Owner may require to ascertain how
or for what purpose any Contractor has used the moneys paid under the
construction contract, and such inspection services as Owner may require
(except to the extent provided otherwise in the Scope of Work) to ascertain
that Contractor(s) are complying with any law, rule, regulation, ordinance,
code or order applicable to their furnishing and performing the work. Owner
shall include in all construction contracts a requirement that Sverdrup be
named either as: 1) an indemnitee under Contractor's indemnity obligation,
and 2) an additional insured under Contractor's General Liability Insurance
Policy.
2. Owner shall provide information and services not specifically included under Article
1 which are necessary to complete the Project, or authorize Sverdrup to finish such
under provisions of Article 5.
C. Access and Approvals
1. Owner shall arrange for access to and make all provisions for Sverdrup to enter
upon public and private property as required for Sverdrup to perform its services
under this Agreement.
2. Owner shall furnish at its cost approvals and permits from all governmental
authorities having jurisdiction over the Project and such approvals and consents from
others as may be necessary for completion of the Project except as stated in
Appendix A.
D. Notice
Owner shall give prompt written notice to Sverdrup whenever Owner observes or
otherwise becomes aware of any development that affects the scope or timing of
Sverdrup's services, or any defects or nonconformance in the work of Sverdrup or any
Contractor.
EPCY-193\130671 2
ARTICLE 3
COMPENSATION AND PAYMENT
A. Cost
Owner shall compensate Sverdrup for the performance of the services, described in the
Scope of Work under Article 1, on a cost plus a fixed fee basis.
The total cost (exclusive of fixed fee) is estimated to be $181,420. The fixed fee shall be
$17,280. The total amount to be paid for design and construction services under this
Agreement shall not exceed $198,700 including cost and fixed fee, without approval of
the Owner. Sverdrup shall notify the Owner when costs incurred and obligated amount
to 95% of the total estimated cost and shall not incur costs beyond the estimated cost
without prior approval of the Owner. A cost summary is presented in APPENDIX C.
B. Cost Computation
Definition of terms to be used in computation of payments are as follows:
1. Salary costs are defined as the salaries paid for regular time and overtime (including
any premium overtime) worked, plus provision for applicable annual Salary Related
Expenses, including sick leave, vacation pay, holiday pay, and other ordinary and
customary paid time off, bonuses, the employer's portion of social security,
unemployment, and other payroll taxes, Employee's Retirement and Benefit Plan
contributions, employer's portion of the group hospitalization and medical insurance
and the cost of worker's compensation insurance. The provisional Salary Related
Expense overhead rate for 1994 is 0.428. At the end of each calendar year, the
actual rate for the year will be applied and adjustment in the compensation made
accordingly. The maximum Salary Related Expense overhead rate that shall be
applied is 0.43.
2. Salary costs as defined above are multiplied by a provisional General and
Administrative overhead factor for 1994 of 0.925 (0.435 for Resident Inspection
services Phase H - Resident). Included in the General and Administrative overhead
are:
a. The salaries of officers, except for technical or advisory services directly
applicable to the project.
b. The salaries of employees doing general administrative work; also
nonproductive professional and technical salaries, including maintenance of
staff to provide readiness to serve.
C. Rent and costs of light, heat and water; equipment depreciation and
maintenance cost; costs of office supplies and reproduction of data for our
internal use; general communications expense, including local telephone calls
and postage; taxes; insurance premiums and license fees; automotive expense
and other transportation and travel expense not chargeable to specific contracts;
and other miscellaneous costs.
EPCY-193\130671
At the end of each calendar year, the actual General and Administrative
overhead rate for that year will be applied and adjustment of the compensation
made accordingly. The maximum General and Administrative overhead rate
that shall be applied is 0.95 (0.45 for Resident Inspection Services, Phase II
Resident).
3. In addition to salary costs, Sverdrup will be reimbursed for Other Reimbursable
costs as follows:
a. Travel, subsistence, and incidental expenses of personnel while traveling in
connection with the work.
b. Transportation by passenger automobiles that Sverdrup supplies intermittently
in connection with the work. All costs of owned, leased, or rented passenger
vehicles assigned to the work. Reimbursement for the cost of special types of
vehicles when such vehicles are required.
C. Reproduction of drawings, photographs, maps, charts and reports which are
prepared for the Owner's periodic or interim review and also the cost of the
reproductions which constitute the delivery of work.
d. Wire and wireless communication of messages and data in connection with the
work.
e. Insurance required by the Owner in addition to the coverages or in excess of
the limits normally carried.
L Subcontracted services such as, but not limited to, borings, surveys,
photogrammetry, testing and computing services, if required in the
performance of the work.
g. Technical support services provided from our own facilities, as required in the
performance of the work.
h. Special consultants, as approved by the Owner, if required in the performance
of the work.
L Technical and advisory services of officers directly applicable to the project at
the hourly rate of $100.
4. A fixed fee will constitute profit for the work described in Article 1.
C. Terms of Payment
Progress payments for services rendered shall be made monthly upon submission of an
invoice for work performed during the previous month. For interim billings, the portion
of the fixed fee payable shall be equal to the total fixed fee multiplied by the ratio of
salary costs plus general and administrative overhead plus other reimbursable costs to date
of billing divided by the estimated total cost listed under Article 3A above less the fixed
fee billed to date. Invoices submitted to the Owner by the 20th of each month will be
Frcr-193\IX*71 4
included in the Owner's normal payment cycle for payment by the 10th of the following
month.
If there are disputed items and/or amounts on any invoice, the balance of such invoice,
after deducting any disputed items, shall be paid in full, and the disputed items and
amounts shall be presented to Sverdrup for resolution as soon as such disputed items have
been determined by Owner. Payments due but unpaid more than thirty (30) days after
presentation of the invoice, excluding any amounts and items disputed by Owner, shall
bear interest at one percent (1 %) interest per month (or any lesser legal limit applicable)
until paid.
ARTICLE 4
TUAE FOR PERFORMANCE
A. Commencement
Sverdrup shall commence the performance of the services for the Project upon the date
of this Agreement and complete the work in accordance with such schedule as may be
mutually agreed to by the parties. A potential Schedule pending timely compilation of
information, timely review by the Owner and Missouri Department of Natural Resources,
and no changes in scope is listed in APPENDIX D.
B. Delay
If Sverdrup's services for the Project are delayed for reasons beyond its control, the
compensation provided for elsewhere in this Agreement and the time for performance
shall be subject to equitable adjustment.
ARTICLE 5
CHANGES IN THE WORK
A. Changes
Owner reserves the right, without impairing this Agreement, to order changes or
alterations in the work to be performed hereunder by Sverdrup. If changes or alterations
ordered affect the cost or progress of the work, adjustment shall be made in the time for
performance of the work and compensation owing to Sverdrup, as the case may be.
B. Concealed Conditions
Should concealed or unknown conditions be encountered in the performance of the work
which present the risk of discharge, dispersal, release or escape of pollutants, asbestos,
any hazardous substance or any hazardous waste, Sverdrup shall promptly suspend its
performance of the Work for the protection of the parties and their employees and notify
Owner of the conditions encountered. Owner and Sverdrup shall promptly investigate the
conditions and, if warranted, equitable and necessary adjustments shall be made in the
terms and conditions of this Agreement. It is agreed, however, that Article 5 above not
EPcv-143\13MI 5
withstanding, Sverdrup shall have no duty to determine the existence of pollutants,
asbestos or any other hazardous substance or hazardous waste at the site of the work or
to provide response action or remedial services.
ARTICLE 6
STANDARD OF CARE
Sverdrup represents that its services shall be performed with the skill and care which would be
exercised by comparable qualified design professionals performing similar services at the time
and place such services are performed. If the failure to meet these standards results in
deficiencies in the design, Sverdrup shall, furnish at its own cost and expense, the redesign
necessary to correct such deficiencies.
I-CMD1k63J0Vb1
A. Sverdrup's Du
Sverdrup shall indemnify Owner against all claims and suits by third parties for loss of
or damage to property, or personal injury, including death, to persons, and from all
judgments recovered therefor, and from all expenses for defending such claim or suit,
including court costs and attorney's fees, arising out of the negligent acts, errors, or
omissions of Sverdrup in connection with Sverdrup's performance of this Agreement. In
no event shall Sverdrup have any duty to indemnify Owner hereunder against claims
arising as a result of Owner's sole or contributing negligence. In no event shall Sverdrup
be liable under this paragraph or otherwise for indirect or consequential damages.
B. Owner's Duty
Upon and after final completion of the Project, Owner shall indemnify and hold Sverdrup
harmless from all claims and suits for damages arising from personal injuries, including
death to persons, or to property, and from all judgments recovered therefor, and from all
expenses for defending such claim or suit, including court costs and attorney's fees, which
result from Owner's negligent use, operation or maintenance of the facilities, equipment
or materials designed or provided by Sverdrup under this Agreement.
ARTICLE 8
INSURANCE
Without limiting its liability hereunder, Sverdrup shall maintain during the life of this Agreement
the following insurance and furnish Owner, in duplicate, certificates of insurance as evidence
thereof. Such certificates shall provide that cancellation of said insurance shall not be effected
without thirty (30) days prior written notice to Owner. The certificates shall plainly designate
the name of the project for which the certificate is provided.
EPcY-193u3Mi 6
1. Workers' Compensation Insurance, providing coverage in compliance with the laws
of the state in which any part of the work is to be performed, and Employer's
Liability Coverage in the minimum amount of $100,000 for each occurrence.
2. Commercial General Liability Insurance written on an occurrence basis with the
following limits of liability:
General Aggregate
$4,000,000
Products/Completed Operations Aggregate
$2,000,000
Personal and Advertising Injury
$2,000,000
Each Occurrence
$2;000,000
Fire Damage
$25,000
Medical Expense
$1,000
3. Automobile Liability Insurance. Bodily injury and property damage combined single
limit - $1 million each occurrence, $1 million aggregate.
4. Architect's and Engineer's Professional Liability Insurance. Bodily injury and
property damage combined single limit - $1 million each claim, $5 million
aggregate.
The Commercial General Liability and Architect's and Engineer's Professional Liability Insurance
shall include Contractual Liability Coverage for the liability assumed by Sverdrup in Article 7
herein. The Owner shall be named as an additional insured in the Certificate for Commercial
General Liability.
ARTICLE 9
TERMINATION
A. Termination By Owner
1. In the event Sverdrup fails to comply with any provisions of this Agreement, or if
the progress or quality of the work is unsatisfactory, Owner may serve written
notice thereof upon Sverdrup, and if Sverdrup neglects within a period of twenty
(20) days thereafter to commence its efforts to correct such failure, Owner may
terminate the Agreement upon written notice to Sverdrup. Upon such termination,
Sverdrup shall cease its performance of this Agreement and shall deliver to Owner
all completed or partially completed satisfactory work and Owner shall pay to
Sverdrup costs incurred to effective date of termination.
2. Owner also reserves the right to terminate this Agreement in the event it shall
abandon or indefinitely postpone the project. Such termination shall be
accomplished by written notice to that effect delivered to Sverdrup. Upon receipt
of such notice, Sverdrup shall immediately cease work and deliver to Owner all
completed or partially completed work. Payment to Sverdrup shall be made for
work performed prior to receipt by Sverdrup of such termination notice, together
with Sverdrup's cost for closing down its work, and Sverdrup shall have no claim
for loss of anticipated profits or any additional compensation.
E CY-193\13MI 7
B. Termination By Sverdrup
In the event Owner fails to comply with any provisions of this Agreement, or if it fails
to timely pay compensation due to Sverdrup, Sverdrup may serve written notice thereof
upon Owner, and if Owner fails within a period of twenty (20) days thereafter to correct
such failure, Sverdrup may terminate this Agreement upon written notice to Owner.
Upon such termination, Sverdrup shall cease its performance of this Agreement and when
paid the amount due for such work, shall deliver to Owner all completed or partially
completed work for the project.
ARTICLE 10
GENERAL CONSIDERATIONS
A. Use of Documents
All documents including Drawings, Specifications, and CADD discs prepared or furnished
by Sverdrup pursuant to this Agreement shall become the property of the Owner. Such
materials are not intended or represented to be suitable for reuse by Owner or others on
extensions of the Project or on any other project. Any reuse without written verification
or adaptation by Sverdrup for the specific purpose intended will be at Owner's sole risk
and without liability or legal exposure to Sverdrup, and Owner shall indemnify and hold
harmless Sverdrup from all claims, damages, losses and expenses including attorneys' fees
arising out of or resulting therefrom. Any such verification or adaptation will entitle
Sverdrup to further compensation at rates to be agreed upon by Owner and Sverdrup.
Since Sverdrup has no control over the cost of labor, materials, equipment, or services
furnished by others, or over the Contractor(s)' methods of determining prices, or over
competitive bidding or market conditions, Sverdrup's opinions of probable Total Project
Costs and Construction Cost provided for herein are to be made on the basis of
Sverdrup's experience and represent Sverdrup's best judgment as an experienced and
qualified professional, familiar with the construction industry; but Sverdrup cannot and
does not guarantee that proposals, bids or actual Total Project or Construction Costs will
not vary from opinions of probable cost prepared by Sverdrup. If, prior to the
construction phase of the Project, Owner wishes greater assurance as to Total Project or
Construction Costs, Owner shall employ an independent cost estimator as provided in
ARTICLE 2.
C. Controlling Law
This Agreement is to be governed by the law of the State of Missouri.
D. Successors and Assigns
1. Owner and Sverdrup are each hereby bound and the partners, successors, executors,
administrators and legal representatives of Owner and Sverdrup are hereby bound
to the other party to this Agreement and to the partners, successors, executors,
administrators and legal representatives (and said assigns) of such other party, in
respect of all covenants, agreements and obligations of this Agreement.
EPcr.193U30671
2. Neither Owner nor Sverdrup shall assign, sublet or transfer any rights under or
interest in this Agreement without the written consent of the other, except to the
extent that any assignment, subletting or transfer is mandated by law or the effect
of this limitation may be restricted by law. Unless specifically stated to the contrary
in any written consent to an assignment, no assignment will release or discharge the
assignor from any duty or responsibility under this Agreement. Nothing contained
in this paragraph shall prevent Sverdrup from employing such independent
professional associates and consultants as Sverdrup may deem appropriate to assist
in the performance of services hereunder.
3. Nothing under this Agreement shall be construed to give any rights or benefits in
this Agreement to anyone other than Owner and Sverdrup, and all duties and
responsibilities undertaken pursuant to this Agreement will be for the sole and
exclusive benefit of Owner and Sverdrup and not for the benefit of any other party.
ARTICLE 11
CONTRACT DOCUMENTS
This Agreement consists of:
1. This Document - Agreement for Professional Services
2. APPENDIX A - Scope of Services
3. APPENDIX B - Additional Owner Supplied Information and Activities
4. APPENDIX C - Cost Estimate Summary
5. APPENDIX D - Schedule
EPCY-193\13MI 9
These documents constitute the entire agreement between the parties.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and
year first above written.
CITY OF CAPE GIRARDEAU
e
BY:
J onald Fischer
ity Manager
SVERDRUP CIVIL, INCORPORATED
James K. Van Buren, P.E.
Vice President
ATTEST:
i
City erk
Attachments: APPENDIX A - Scope of Services
APPENDIX B - Additional Owner Supplied Information and Activities
APPENDIX C - Cost Estimate Summary
APPENDIX D - Schedule
EPCY-193\130671
10
APPENDIX A
SCOPE OF SERVICES
JANUARY 1994
This project includes the improvements to the City's sanitary sewer system needed to provide
service to the Twin Lakes Subdivision. The major components and estimated line lengths are
summarized following:
Klaus Park Trunk Sewer
Rt. K Lift Station & Force Main
Rt. K Gravity Sewer
Twin Lakes Subdivision Lateral Sewers
Twin Lakes Lift Station & Force Main
Estimated Line Length
5,500 lineal feet
3,500 lineal feet
2,000 lineal feet
17,600 lineal feet
400 lineal feet
The engineering services proposed for the design and construction phases of this project are listed
below. Sverdrup will perform the major work for the project, but will use subcontractors for
surveying and some geotechnical work. It is anticipated the work will be distributed as follows:
- Survey and Utility Location Subdivision Sewers: Owner
Trunk Sewers: Surveyor
Contracted by
Owner
- Easement Descriptions
- Soil Boring
- Project Management
- Design of Sanitary Sewer Improvements
- Preparation of Plans and Specifications
- Preparation of Construction Cost Estimate
- Assistance with Construction Application
- Construction Phase Services
- Resident Engineer
EPCY-193Ureeflae.671 1
Subdivision Sewers: Owner
Trunk Sewers: Surveyor
Contracted by
Owner
Fill in the blank
Sverdrup
Sverdrup
Sverdrup
Sverdrup
Sverdrup
Sverdrup
Subdivision Sewers: Owner
Trunk Sewers: Sverdrup
I. DESIGN PHASE SERVICES
A. PRELIMINARY DESIGN
1. Survev:
Necessary surveys in the area of the new sewer right-of-way, including locating utilities,
locating street right-of-way and easements, and locating existing manholes as needed will
be provided by the Owner or a surveyor contracted by the Owner. Survey work
contracted by the Owner will include the following:
Klaus Park Trunk Sewer
Rt. K Lift Station and Force Main
Rt. K Gravity Sewer
Survey for the Twin Lakes Subdivision lateral sewers, lift station and force main will be
performed by the Owner.
2. Geological Investi ag tion:
Perform geological investigations to evaluate soil conditions and depth to bedrock. An
estimated twenty soil borings will be performed (borings approximately every 1,500 feet
along center line).
3. Design Memorandum:
Prepare design memorandum to summarize design basis and design criteria. Estimate
future population served and wastewater flows. Develop size and preliminary design of
sewers, lift stations and force mains. This document will serve as a basis for the bid
documents.
Scope of work is based on duplex submersible lift stations with precast concrete wet well
and valve vault structures.
4. Line Routing:
Confirm routing for trunk, gravity and subdivision lateral sewers and force mains
following surveys. Confirm location for Rt. K Lift Station and Twin Lakes Lift Station.
5. Review Meeting with Owner:
Review sewer routing, lift station location, and potential construction conditions with the
Owner. Review sewer and lift station design basis with the City.
EPCY-193MPPe4DDA.671 2
B. PREPARE BID DOCUMENTS
1. Design:
Prepare detailed engineering design of new sanitary sewers and lift stations needed to
provide sanitary sewer service to the Twin Lakes Subdivision as described in the Design
Memorandum.
2. Plans and Specifications:
Prepare bid documents, including plans, specifications and contract documents.
Engineers Joint Contract Documents Committee upfront documents provided by the
Owner and as used in the Wastewater Treatment Facility Lime project will be used.
Three sets of the bid documents will be provided for review.
3. Construction Cost Estimate:
Prepare construction cost estimate based on the construction documents produced.
4. Permit Applications:
Assist the Owner with the submission of plans and specifications to Missouri Department
of Natural Resources for construction permit application and the US Army Corps of
Engineers for a "Section" 404 Permit for wetlands. As simple submission for the 404
permit including a location map and brief project description to receive a National Permit
is anticipated. No other permits are anticipated.
It is anticipated the Owner will handle any project funding activities and documents.
5. Easement Descriptions:
Owner contracted surveyor will prepare legal descriptions and drawings for each
necessary temporary construction and permanent easement for the following:
Klaus Park Trunk Sewer
Rt. K Lift Station and Force Main
Rt. K Gravity Sewer
Easement descriptions for the Twin Lakes Subdivision lateral sewers, lift station and
force main will be performed by the Owner.
Easement acquisition will be done by the Onwer.
6. Owner Review:
Three sets of essentially complete contract documents will be provided to the Owner for
review. It is anticipated that review comments can be handled by letter.
H. CONSTRUCTION PHASE SERVICES
Sverdrup will not begin work on construction phase services until the Owner directs in writing
to proceed. The construction is estimated to continue for one -hundred and eighty (180) days.
If the required construction period extends beyond one -hundred eighty (180) days, then it shall
be an increase in the scope of work subject to renegotiation of this Agreement for both cost and
fixed fee.
The performance of services by Sverdrup during construction of the Project shall not relieve the
construction Contractors of responsibility to execute the work in accordance with their contract
and Contract Documents. Neither the Owner nor Sverdrup shall be responsible for construction
means, methods, techniques, sequences and procedures employed by the Contractors in the
performance of the construction work or the safety precautions and programs incident to the work
of the Contractor. Neither the Owner nor Sverdrup shall be responsible for the failure of any
Contractor to carry out its work in accordance with the drawings and technical specifications.
A. CONSTRUCTION ADMINISTRATION SERVICES (BASIC SERVICES)
1. Bid Assistance:
Assist during bid process, including coordination with the Owner for advertisement of
bid, responding to technical questions raised during bid, preparing addenda, evaluating
bids and providing recommendations of award to the Owner. Ten sets of the bid
documents will be provided for bidding. Additional sets will be provided to the Owner
at cost as an additional cost.
2. Construction Submittal Review:
Review shop drawings and other Contractor submissions in response to the Contract
Document requirements, for conformance with the design concept and the concept of the
information given in the drawings and technical specifications. Sverdrup's review and
recommendation shall not extend to means, methods, sequences, techniques or procedures
of construction, or to safety precautions or programs incident thereto, as such these are
the responsibility of the construction Contractor. Sverdrup's action shall be taken with
such reasonable promptness as to cause no delay in the Work, while allowing sufficient
time in Sverdrup's professional judgment to permit adequate review. Review of such
submittals is not conducted for the purpose of determining the accuracy and completeness
of other details such as dimensions and quantities or for substantiating instructions for
installation. Sverdrup's approval of a specific item shall not indicate an approval of an
assembly of which the item is a component. When professional certification of
performance characteristics of materials is required of the contractor by the drawings or
technical specifications, Sverdrup shall be entitled to rely upon such certification.
Sverdrup will not be liable for the results of interpretations or decisions rendered in good
faith in connection with the referenced submittals.
Ucr-19RAP D-A.sn 4
3. Change Orders:
Prepare any necessary working drawings or change orders, including recommendation
and submittal of contract modifications for approval by the Owner and review and
recommendation of time extension requests from contractor for approval by the Owner.
4. Coordinate Resident Inspector(s):
Coordinate activities of the Resident Inspector(s) with the Owner. The Owner will
provide resident inspection for the Twin Lakes Subdivision sewers, lift station and force
main. The Owner will review all certified payroll submittals and review and process all
pay requests.
5. Site Visits:
Provide periodic visits to the project site and final inspections of construction noting
deficiencies, if any.
6. Start -Un:
Provide start-up assistance for the lift stations.
7. Record Drawings:
Prepare "record drawings" of the completed project. The information submitted by the
contractor and changes from the Contract Drawings made during progress of the work
shall be used in preparing "record drawings" of the project. Submit to the Owner, upon
completion of the "record drawings," one (1) set of mylar drawings.
ETCY-193\APPEND-A.671 5
B. RESIDENT ENGINEER SERVICES
Resident Engineer services shall include on-site observation of the following portions of the
project:
Klaus Park Trunk Sewer
Rt. K Lift Station and Force Main
Rt. K Gravity Sewer
The construction is estimated to be continuous for six (6) months. If the required construction
extends beyond six months, then it shall be an increase in the scope of work subject to
renegotiation of this Agreement for both cost and fixed fee.
The Owner will provide resident inspection for the Twin Lakes Subdivision sewers, lift station
and force main.
Resident Engineering Services shall include:
1. Provide the on-site observation of the progress and quality of the construction work.
Observation is intended to determine, in general, if the work is proceeding according to
the Drawings, Technical Specifications, and Shop drawings.
2. Provide liaison between the Owner and the construction Contractor(s).
3. Conduct meetings with the Contractor(s) and the Owner on an as -needed basis to monitor
and review the progress of the work.
4. Witness all tests.
5. Keep daily log recording construction activities.
6. Review Contractors' estimates for periodic payment for compliance with established
procedures, noting particularly the work completed and material delivered to the
construction site or at approved off site locations.
7. Initiate change orders and working drawings required to meet changed conditions.
8. Provide interim and final inspections for general conformance with the construction
documents, and prepare recommendations on acceptance of the work.
9. Construction Contractor(s) will be responsible for surveys and layout. Owner will
provide survey party if requested by the Resident Engineer for checking.
EPcx.19RArrFxaA.671 6
APPENDIX B
ADDITIONAL OWNER SUPPLIED INFORMATION AND ACTIVITIES
Information and activities that are not in the Sverdrup scope or that have already been developed
will be provided by the Owner. These include:
1. Survey for Twin Lakes Subdivision lateral sewers, lift station and force main.
2. Easement preparation for Twin Lakes Subdivision lateral sewers, lift station and force
main.
3. Hold contract for surveying services including easement preparation for the
Klause Park Trunk Sewer
Rt. K Lift Station and Force Main
Rt. K Gravity Sewer
4. Easement acquisition for entire project.
5. Handling of any project funding activities and documents.
6. Request permits with technical assistance from Sverdrup
7. Distribution of construction bid documents, including addenda.
8. Review of Contractor certified payroll submittals.
9. Review and processing of all Contractor pay requests.
10. Resident inspection services for Twin Lakes Subdivision lateral sewers, lift station and
force main.
EPCY-193\APPEND-B.6/1 1
APPENDIX C
COST ESTIMATE SUMMARY
EPCY-193/130671
DESIGN
CONSTRUCTION
Phase II
Phase II
Phase I
Office
Resident
Labor Cost Estimate
Estimated Manhours
1,322
352
1,040
Average Rate, $/hr
21.50
21.50
21
Salary Related Expense Factor
1.428
1.428
1.428
Salary Cost
$40,590
$10,800
$31,200
G&A Overhead @ 92.5%
$37,540
$10,000
G&A Overhead @ 43.5%
$13,600
$78,130
$20V800
44,800
Subcontractors
Borings
$7,000
--
--
Other Reimbursable Cost Summary
Auto Mileage
560
560
3,900
Lodging
300
--
6,500
Travel Meals
180
70
3,300
Duplicating
19250
1,370
Telephone
100
50
Miscellaneous
50
70
600
Word Processing
100
50
CADD Design
7,800
800
CADD Plotting
600
180
Micro Computer
250
250
1,800
Other Cost Total
$11,190
$ 3,400
$ 16,100
Fixed Fee
$9.380
2 500
$5,400
Phase Total
$105,700
$26,700
$66,300
EPCY-193/130671
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Initiate Project
Easement Aquisition Begun
Preliminary Desing Complete
Bid Documents Complete
Advertise for Bid
Easement Acquisition Complete
Receive Bids
Award Contract*
Construction Complete
Project Closeout
APPENDIX D
SCHEDULE
January 31, 1994
March 28, 1994
May 2, 1994
August 1, 1994
August 1994
September 1994
September 1994
October 1994
August 1995
November 1995
* The Appendix C Cost Estimate for Resident Engineering Services assumes the Sverdrup
Resident Engineer will be on the site for one continuous 6 month period during the October
1994 to August 1995 construction.
EPCY-19AAPPOO-n.671 1
AMENDMENT NO. 1
to
AGREEMENT BETWEEN THE
CITY OF CAPE GIRARDEAU, MISSOURI
and
SVERDRUP CIVIL, INC.
Dated February 24, 1994
Note: All other terms of the original contract remain unchanged with the exception of the
following:
Article 3 - Compensation and Payment
On page 3 under A. Cost - Replace the second paragraph with:
The total cost (exclusive of fixed fee) is estimated to be $201,550.00. The fixed fee shall
be $19,280.00. The total amount to be paid for design and construction services under
this Agreement shall not exceed $220,830.00 including cost and fixed fee, without
approval of the Owner. Sverdrup shall notify the Owner when costs incurred and
obligated amount to 95 % of the total estimated cost and shall not incur costs beyond the
estimated cost without prior approval of the Owner. A cost summary is presented in
APPENDIX C.
Article 11 - Contract Documents
On page 9 amend Article 11 to read:
This Agreement consists of:
1. Agreement for Professional Services dated February 24, 1994
2. APPENDIX A - Scope of Services
3. AMENDMENT 1 to APPENDIX A
4. APPENDIX B - Additional Owner Supplied Information and Activities
5. AMENDMENT 1 to APPENDIX B
6. APPENDIX C - Cost Estimate Summary
7. AMENDMENT 1 to APPENDIX C
8. APPENDIX D - Schedule
9. AMENDMENT 1 to APPENDIX D
1
Amendment No. 1
Page 2
Proposed by Sverdrup Civil, Inc.:
Date: J'WL Y
Accepted by Ci of Cape Girardeau:
Robert B. Barbour, P.E.
Vice President
):?���ATTEST: Auv� rX 0�
Michael G. Miller City Clerk
City Manager
Attachments: Amendment 1 to Appendix A
Amendment 1 to Appendix B
Amendment 1 to Appendix C
Amendment 1 to Appendix D
AMENDMENT 1 TO APPENDIX A
SCOPE OF SERVICES
JUNE 1996
Add:
DESIGN REVISIONS RESULTING FROM EASEMENT NEGOTIATIONS
A. Background and General Description
Design documents were essentially complete and were transmitted to the owner for final review
on July 14, 1995. Prior to completion, a meeting was held with Twin Lakes Subdivision property
owners to review the proposed sewer routing. As a result of that meeting and in response to other
comments received by the City Engineer's Office the drawings were modified at least twice prior
to July 1995 to accommodate property owner requests.
Subsequent to July 1995 additional property owner requested changes have been identified as the
Owner negotiates easements for construction of the work. Amendment 1 modifies the bid
documents to incorporate those changes as identified in Attachment 1 to Appendix A. The type
of revisions vary, but in general consist of relocating the proposed lift stations, designing culverts
where permanent easements cross ditches, shifting manholes and sewers to minimize property/tree
damage, and shifting of temporary construction easements. All of the revisions occur in Twin
Lakes Subdivision, the Lewis property between Route K and the subdivision, or on the property
recently purchased by the Christian Faith Fellowship Church along Route K.
B. Tasks
1. Coordinate with City surveyor to provide 1 " = 50' scale ground surveys to supplement
the original surveying along Route K. Four (4) manhours are allowed for this
coordination effort. Relocation and redesign of the Lift Station No. 1 area and access
road is required to accommodate the Christian Faith Fellowship Church.
2. Visit the Lift Station No. 1 site, to verify mapping and to finalize the new lift station
location and sewer line routing along Route K.
3. Make minor revisions to the project specifications to address property owner concerns of
removal and protection of existing improvements and landscaping.
4. Modify detailed engineering design of the sanitary sewer lines and Lift Station No. 1 as
defined by the Owner in Attachment 1 to Appendix A.
1
Appendix A
Page 2
5. Revise the previously prepared geotechnical investigation and report, to identify
subsurface materials expected to be encountered during construction of Lift Station No.
1 at the new site. The effects of subsurface materials on trench excavation, temporary
excavation support, backfill, and ground water control will be discussed. The boring cost
in Appendix C is based on one boring drilled to a depth of 25 feet or auger refusal and
sharing mobilization costs with another project in Cape Girardeau.
6. Revise the previously prepared construction cost estimate to incorporate the changes listed
in Attachment 1 to Appendix A.
7. Provide limited technical support to negotiations. It is anticipated that negotiations over
the Lift Station No. 1 site and access road will be required with the Missouri Highway and
Transportation Department (MHTD), the Christian Faith Fellowship Church, Mr. Lewis,
and Union Electric. The costs associated with this scope of work assume the City will
take the lead in arranging, conducting and recording the results of the negotiations and
contacts. Sverdrup, unless additional work is authorized, will attend one meeting, provide
drawings showing the new location, and arrangement of Lift Station No. 1, and will
modify the drawings one time to incorporate review comments. MHTD acceptance of the
access road indicated in Attachment 1 to Appendix A is assumed. 12 manhours are also
allowed for MHTD permit documents. No time has been included to coordinate with the
U S Army Corps of Engineers as it is assumed that the existing Section 404 permit will
not be affected by these revisions. No other permits are anticipated.
C. Additional assumptions used to prepare the Scope of Services and Appendix C Cost
Estimate
1. For Lift Station No. 1:
• The configuration (size and arrangement) of the lift station as currently drawn will
remain the same at the new location. Only minor revisions will be necessary such
as stationing, elevations, coordinates, new grading plan, and new access plan.
• The additional length of the force main will not affect pump sizing as currently
planned.
• The additional geotechnical investigation will not indicate modification of the
structural design.
2. The four culverts requested in the permanent easement along Veterans Fork Creek will be
designed for a 25 -year storm event. The Rational Method will be used for computing the
discharge and the culverts will be sized based on inlet control charts by the Bureau of
Public Roads.
3. Stationing of the gravity sewer trunk line along the Veterans Fork Creek will remain as
currently numbered. Stationing of the force main will be modified only as considered
Appendix A
Page 3
necessary for construction contractor understanding.
4. Only the changes listed in Attachment 1 to Appendix A and an allowance of 16 manhours
for two additional minor revisions related to easement negotiations, are included in the
scope and cost.
ATTACHMENT
TO
APPENDIX A
'06/04/96 03: 40 'C314 770 5110 SI-ERDRUP SVE --- Rl-RPRT FOURTH 2001/005
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C3 Ren Sttink, Development Services Caordinator
❑ William Vaughn, Technical Assistant
Stephen M. Johnson, Technical Assistant
Stephen S. Williams, Housing Assistance COOrdi.natOr
❑ Rebecca L. Figlialo, project Assistant
❑ John D. Goddard, GIS Technician
❑ Jill S. Goddard, Administrative Secretary
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FAX NO {5�� ) 335-7946
Date
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❑ Kers Eftink, Development Sezvjces ceordirsa`or
C2 William Vaughn, Technical Assistant
Stephen H. Johnson, Technical AAsista�e Coordinator
❑ Stephen S. Williams, Kousin4
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n4rte,`"� ` �� PI Sd7474 riR
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+� Gregory A. T bin, l.D.
Diplonmte, An ericaBoard
of Plastic SurN 'ry, 1 c.
David M. Deis M.D.
Candidate, American Board
of Plastic Surgery, Inc.
Walker A. Wynkoop, M.D.
Diplornate, American Board
of Orthopaedic Surgenj, Inc.
February 16, 1996
Mr. Steve Johnson
Engineer's Office
City of Cape Girardeau
401 Independence
Cape Girardeau, MO 63701
Dear Mr. Johnson:
MIDWEST
PHYSICIANS
CY
S U R G E O N S
Michael L. Jones, CHE
Executive Director/
Chief Operating Officer
Sharon S. Newman,
Administrator
I am writing you to request a small change in the sewer line placement on my property in Twin Lakes, Cape
G,aFdir My address is 118 Pebble Lane and the present plans call for the sewer line easement to be within
feet from the southeast corner of m house. I have one over the plans with Mr. Lester, the city engineer,
%._ Y g P ty g ,
and I feel a simple adjustment would be to move manhole L4-5 to the south 25 feet. I use this direction south
in a general sense, expecting the present, general north south direction of that pipe to be maintained which
would place it approximately 25 feet south and 2 or 3 feet east of its present location. This would significantly
open up my back yard, allow me to put an addition on the back of our house which my wife and I have already
verbally planned without worrying about the easement to the sewer system. Also, it would open up the back yard
for possibility of a swimming pool or garage if myself or a future owner would like to utilize the yard in that
way.
Presently, the position of the sewer line splits the one acre lot into approximately a .6 and a .4 acre segment
which I think you can see is basically cutting the yard in half and rendering a significant portion unusable.
The other property owner involved is Keith Boelier at 164 Pebbic Lane. He and I discussed the move, walked
off the changes on his land and mine and he is in agreement that the change would be beneficial. He has
countersigned this letter below to verify his understanding and agreement with the request.
I await to hear your response. Thank you in anticipation of your expected cooperation.
Respectfully,
Walker A. Wynkoop, M.D.
WAW:bjs
1�
Keith Boeller
RECEIVED
DIViSlION OF PLANNING SERVICES
DATE 3 — i4 — 9G 8Y lf5ii
A i -w N MENT !-17
300 South Mount Auburn, Suite 100 • Cape Girardeau, Missouri 63703-4920 • (314) 651-4488 • Fax: (314) 651 \
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All of Lot 5 and the South 167 feet, of Lot 4
in Btock 1 of the Resubdivision of Lots 27, 30, 31, 32 and 35 in
Twin Lakes Subdivision in the County and City of Cape Girardeau
In the State of Missouri
—
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AMENDMENT 1 TO APPENDIX B
ADDITIONAL OWNER SUPPLIED INFORMATION AND ACTIVITIES
June 1996
WIN
11. Additional survey along Route K at the new location for Lift Station No. 1. New
information to be located includes any new topographical changes, the new access road
location, new power pole locations, and new church sign, etc.
12. Acquire any new easement documentation for the new power pole locations impacting the
new location for Lift Station No. 1.
13. Coordination with utility company for approvals of revised lift station and sewers location
as described in Attachment 1 to Appendix A.
14. Coordination with the Missouri Highway and Transportation Department (MHTD) to attain
a permit for the new Lift Station No. 1 access road if required.
15. Coordination with property owners for approval of revisions described in Attachment 1 to
Appendix A.
AMENDMENT 1 TO APPENDIX C
COST ESTIMATE SUMMARY
JUNE 1996
Add:
Labor Cost Estimate
Estimated Manhours 252
Average Rate, $/hr 24.00
Salary Related Expense Factor 1.428
Salary Cost 8,640
G&A Overhead @ 92.5% 7,990
$16,630
Boring 300
Soil Tests ._$0
$380
Other Reimbursable Cost Summary
Travel
$80
Travel Meals
15
Duplicating
100
Miscellaneous
50
Package Shipment
50
CADD Design
2,600
CADD Plotting
175
Micro Computer
50
Other Cost Total
$3,120
Fixed Fee
$2,000
Totals
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AMENDMENT 1 TO APPENDIX D
SCHEDULE
June1996
The project schedule is updated to account for previous delays.
Initiate Project
Easement Aquisition Begun
Preliminary Design Complete
Originally Revised Bid Documents Submitted for Review
January 31, 1994
March 28, 1994
May 2, 1994
July 14, 1995
The schedule on the items below reflect the cumulative number of weeks after Contract
Amendment 1 is approved and Lift Station No. 1 third party issues are resolved.
Amendment 1 Modifications Submitted for Review 5
Owner Review Complete 7
DNR/MHTD Approval (4 weeks allowed) 9
Begin Advertising for Bid 11
Bids Received 15
Award Contract* 20
Construction Complete 72
Project Closeout 85
* The Appendix C Cost Estimate for Resident Engineering Services assumes the Sverdrup
Resident Engineer will be on the site for one continuous 6 month period during the
construction.