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HomeMy WebLinkAbout1996-1997.AuditReport.CourtFINANCIAL STATEMENTS AND INDEPENDENT AUDITORS' REPORT June 30, 1997 0 CONTENTS c .. Independent Auditors' Report MUNICIPAL COURT Balance Sheet Statement Of Revenues And Expenditures - Budget And Actual (GAAP Basis) Note To Financial Statements Page 3 4 5 M Begley, Janssen, Young & Birk, LC CERTIFIED PUDLICACCOUNTANTS r 2103 THEMIS ST CAPE GIRARDEAU. MISSOURI 63701 � TELEPHONE (573) 334 2845 FAX (5731 334 4338 PABINERa JOHN R, JANSSEN, CPA JENNIFER W£SYMCI i. CPA TERRY R. BEGLEY,, CPA JEFF UNTERPEINER, CPA LAWRENCE E. YOUNG, CPA INDEPENDENT AUDITORS' REPORT CATHERINE A. WHITE KELVIN W_ BIRK, GPA Honorable Mayor and Members of the City Council Cape Girardeau, Missouri We have audited the accompanying financialstatements of the Cape Girardeau Municipal Court, a department of the City of Cane Girardeau, Missouri as of June 30, 1997 and for the year then ended. These departmental financial statements are the ., responsibility of the City of Cape Girardeau's management. Our responsibility is to express an opinion on the departmental. financial statements based on our audit. We conducted our audit in accordance with generally accepted auditing standards. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the + departmental financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the departmental financial statements. An audit also includes assessing the accounting principles used and the significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. As discussed in note Al, the financial statements of the Cape. Girardeau Municipal Court are intended to present the financial position and results of operations of only that portion of the General Fund of the City of Cape Girardeau that is attributable to the Municipal Court. In our opinion, the departmental financial statements referred to above present fairly, in all material respects, the financial. position of the Cape Girardeau Municipal Court as of June 30, 1997 and the results of its operations for the year then ended in conformity with generally accepted accounting principles. BEGLEY, JANSSEN, Y,JO�yUNG� & BIIR�K,, LC Cape Girardeau, Missouri November 20, 1997 r City of Cape Girardeau, Missouri MUNICIPAL COURT BALANCE SHEET June 30, 1997 ASSETS Cash in bank 514,610 LIABILITIES Appearance bonds payable 514,610 THE NOTES TO THE FINANCIAL STATEMENTS ARE AN INTEGRAL PART OF THIS STATEMENT. 4 City of Cape Girardeau, Miaeouri MUNICIPAL COURT STATEMENT OF REVENUES AND EXPENDITURES — BUDGET AND ACTUAL (GAAP BASIS) FOR THE FISCAL YEAR ENDED JUNE W. 1997 THE NOTES TO THE FINANCIAL STATEMENTS ARE AN INTEGRAL PART OF THIS STATEMENT. 5 VARIANCE FAVORABLE BUDGET ACTUAL (UNFAVORABLE) REVENUES Court costs $1,500 $64,557 ($12,943) Fines 540.000 556759 16759 TOTAL REVENUES 617.500 621.316 3,816 EXPENDITURES Personnel services 1%966 178.630 12336 Materials and supplies 1,490 1.231 259 Comma Nal services lz5m 13,448 (942) Gonerel operating 3.540 2.530 1,010 Capital outlays 800 634 166 TOTAL EXPENDITURES 203,302 196,473 12829 EXCESS (DEFICIENCY) OF REVENUES OVER (UNDER) EXPENDITURES 408,198 424,843 16.645 OTHER FINANCING SOURCES (USES) Transfer to City of Cape Girardeau general fund (408,196) (424,843) (16,645) TOTAL OTHER FINANCING SOURCES (USES) (408,198) (424,843) (16.645) EXCESS (DEFICIENCY) OF REVENUES AND OTHER FINANCING SOURCES OVER EXPENDITURES AND OTHER FINANCING USES $— $— $— THE NOTES TO THE FINANCIAL STATEMENTS ARE AN INTEGRAL PART OF THIS STATEMENT. 5 �. Cape Girardeau Municipal Court NOTE TO FINANCIAL STATEMENTS June 30, 1997 i NOTE A - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES A summary of the significant accounting policies consistently applied in the preparation of the accompanying financial statements follows. 1. The Reporting Entity The Cape Girardeau Municipal Court is a department of the City of Cape Girardeau, Missouri. The Cape Girardeau Municipal Court, for financial purposes, includes all of the funds relevant to the operations of the Cape Girardeau Municipal Court. The financial.. statements presented herein do not include agencies which have been ^� formed under applicable state laws of separate and distinct units of government apart from the Cape Girardeau Municipal Court. A separate report has been issued on the general purpose financial statements of the City of Cape Girardeau, Missouri. Reference should be made to that report for additional information. The Governmental Accounting Standards Board (GASH), in order to establish criteria for determining which organizations should be included in a governmental financial reporting entity, issued GASB Statement No. 14, "The Financial Reporting Entity". The GASB's intention was to provide a basis for making comparisons among units of government, to reduce the possibility of arbitrary exclusion or inclusion of organizations in financial reports, and to enable financial statement users to identify the operations for which governmental entities are responsible. The GASH concluded that the basic criteria for including other organizations in a governmental unit are financial accountability and fiscal dependency. The Municipal Court is not a separate entity from the City of Cape ,. Girardeau and its operations are blended with the City in the City's general purpose financial statements. The Municipal Court has determined that no other outside agency meets the above criteria and, therefore, no other agency has been included as a component unit in the Municipal court's financial statements. 2. Fund Accoun in The accounts of the Municipal Court are organized on the basis of funds and account groups, each of which is considered a separate accounting entity. The operations of each fund are accounted for with a separate set of self -balancing accounts that comprise its assets, liabilities, fund equity, revenues and expenditures or expenses, as appropriate. cT .� Cape Girardeau Municipal Court NOTE TO FINANCIAL STATEMENTS June 30, 1997 NOTE A - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - Continued i.Flu d Acaountina - Continued Government resources are allocated to and accounted for in individual funds based upon the purposes for which they are to be ., spent and the means by which spending activities are controlled. The various funds are grouped, in the financial statements in this report, into fund categories as follows. r GOVERNMENTAL FUNDS Special Revenue Funds - Special Revenue Funds are used to account for the proceeds of specific revenue sources (other than special assessments, expendable trusts or major capital projects) that are legally restricted to expenditures for specified purposes. 3. Basis of Accoun ;na Basis of accounting refers to when revenues and expenditures or expenses are recognized in the accounts and reported in the financial statements. Basis of accounting relates to the timing of the measurements made, regardless of the measurement focus applied. All governmental funds are accounted for by using the modified accrual basis of accounting. Their revenues are recognized when they become measurable and available as net current assets. Taxpayer assessed income, gross receipts and sales taxes are considered "measurable" when in the hands of the intermediary collecting governments and are recorded as liabilities and reductions of revenue when they are measurable and their validity seems certain. .. Expenditures are generally recognized under the modified accrual basis of accounting when the related fund liability is incurred. Exceptions to this general rule include principal and interest on r general long-term debt which is recognized when due.