HomeMy WebLinkAbout1974-1975.AuditReport.RecommendationsHOCHE, BARKLAGE AND COMPANY, INC.
SSIONAL CORPORATION
CERTIFIED E PUBLIC ACCOUNTANTS
CAPE GIRARDEAU, MISSOURI 63001
DONALD Z aARNAGE. CPA
TELEPHONE
NORMAN L
u �P.w
October
13,
1975
To the Honorable Mayor, City Manager and City Council
City of Cape Girardeau, Missouri
Gentlemen:
In connection with our audit of the City of Cape Girardeau,
Missouri, for the fiscal year ended June 30, 1975, with report dated
October 9, 1975, we submit the following comments and recommendations.
Generally, the accounting records of the City were found to be in
good condition and the employees involved with the record keeping are
doing an excellent job and were very courteous and helpful during the
course of our audit. However, we feel that (1) greater control should
be established in the waste disposal collection system and (2) better
controls can be achieved in a few other areas. Therefore, our
recommendations are as follows:
1. In the waste disposal collection system, the total billing
printout from the computer service must be retained. The
collections should be reconciled with the total billings on
a quarterly basis.
2. Outstanding sewage tax bills and the amounts carried on the
books should be reconciled (as to year billed) at least twice
a year and a record should be kept of the reconciliation.
3. A payment record should be maintained with each contract file
in the City Clerk's office. By keeping a payment record with
the contract, the current status of any contract can be quickly
analysed and possible duplicate payment can be prevented. Also,
when a contract has been completed, it should be filed in a
completed contract classification section.
4. Pre -numbered receipt tickets should be utilized for police
bond collections and the bond bank account should be reconciled
monthly with bonds outstanding. A card file may be useful in
reconciling this account.
Page No. 2
5. Greater emphasis should be placed on correct classification in
the various expense accounts. A general review of classification
by someone in the accounting department would be helpful in
achieving correct classification.
6. The pledged securities of the depository bank should be increased
to cover the total funds of the City. The total funds of the
City, excluding the custodial accounts, exceeded the pledged
amount by $103,650.14 at June 30, 1975.
If there are any questions on the foregoing comments and recommen-
dations or on the audit report, or if we can be of service to the City in
any other way, please do not hesitate to call on us.
Sincerely,
HOCHE, BARKLAGE AND COMPANY, INC.
Floyd C. Weber, Vice -President
December 1, 1975
MEMORANDUM
TO: City Clerk
FROM: City Manager
SUBJECT: AUDITOR'S RECOMMENDATIONS
Please refer to Item 3 of the attached letter from the City Auditor
recommending a payment record to be maintained with each contract file in
your office. I believe you have already started this procedure. This
memo merely documents a request for compliance with this recommendation.
WGL/llm