HomeMy WebLinkAboutRes.3230.02-04-2019 BILL NO. 19-19 RESOLUTION NO. 3a30
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE AN AGREEMENT WITH BOWEN ENGINEERING
& SURVEYING, INC. , FOR PARKS AND RECREATION
AND STORMWATER PHASE 2 PROJECTS, IN THE CITY
OF CAPE GIRARDEAU, MISSOURI
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF CAPE
GIRARDEAU, MISSOURI, AS FOLLOWS:
ARTICLE 1 . The City Manager, for and on behalf of the City
of Cape Girardeau, Missouri, is hereby authorized to execute a
General Services Agreement with Bowen Engineering & Surveying,
Inc. , for Parks and Recreation and Stormwater Phase 2 Projects,
in the City of Cape Girardeau, Missouri . The Agreement shall be
in substantially the form attached hereto as Exhibit A, which
document is hereby approved by the City Council, and
incorporated herein by reference, with such changes therein as
shall be approved by the officers of the City executing the
same .
PASSED AND ADOPTED THIS i -d DAY OF _____ 'fGl, 2019.
Bob Fox, Mayor
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truce Taylo ,/Deputy City Clerk ' irtiLe0 tag
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CITY of CAPE GIRARDEAU
PUBLIC WORKS DEPARTMENT
CONTRACT
For
Parks and Recreation and Stormwater Phase 2 (PRS2) Projects
CONSULTANT NAME: Bowen Engineering & Surveying, Inc.
THIS CONTRACT is between the City of Cape Girardeau, Missouri, hereinafter referred to as the
"City", and Bowen Engineering & Surveying, Inc., 2121 Megan Drive, Cape Girardeau, Missouri
63701, hereinafter referred to as the "Consultant".
INASMUCH as funds have been made available by the City through its Parks and Recreation and
Stormwater Phase 2 (PRS2) Fund and various sources, the City intends to complete the Parks and
Recreation and Stormwater Phase 2 (PRS2) projects and requires professional services. The
Consultant, upon the City's request through written Task Orders, will provide the City with any and
all professional services hereinafter detailed for the planning, design, and/or construction inspection
of the desired improvements and the City will pay the Consultant as provided in this contract and
subsequent Task Orders. It is mutually agreed as follows:
ARTICLE I - SCOPE OF SERVICES
A. DESIGN PHASE — The Consultant will if requested by the City:
1. determine the needs of the City for the project;
2. conduct topographic, property and utility surveys sufficient to develop plans for the
project;
3. arrange for subsurface investigations if needed;
4. conduct hydrologic/hydraulic studies, prepare alternative designs and cost estimates,
develop preliminary plans, and recommend to the City the best overall general design
based on these studies;
5. submit appropriate copies of preliminary plans, estimates and/or studies for review by
the City;
6. prepare detailed construction plans, cost estimates, specifications and related documents
as necessary for the purpose of soliciting bids for constructing the project. Provision
will be made in the contract documents for that portion of the work that will be
performed by City's forces;
7. secure adequate property title information, determine right-of-way requirements, prepare
right-of-way plans, and assist the City in acquiring the right-of-way deeds and necessary
easements needed for the project;
8. ensure compliance with water quality requirements by coordinating with the Missouri
Department of Natural Resources and the U.S. Army Corps of Engineers and also
ensure compliance with the requirements of the Federal Emergency Management
Agency (FEMA);
9. ensure compliance with historic preservation requirements through coordination with
the Missouri Department of Natural Resources, and if deemed necessary, arrange to
have the site examined by a qualified archaeologist on a subcontract basis;
10. ensure compliance with all regulations in regards to noise abatement and air quality, if
necessary; and
11. after making final corrections resulting from reviews by agencies involved, provide the
City with the appropriate sets of completed plans, specifications, studies and/or cost
estimates for the purpose of obtaining construction authorization from the City.
B. BIDDING PHASE — The Consultant will if requested by the City:
1. assist the City in advertising for bids and evaluating bids.
2. Bids Exceeding Cost Estimate: If all bids exceed Consultant's Estimate, due to gross
errors in plan quantities or gross misjudgment of costs, the Consultant shall, at the
request of City and for no additional cost, prepare a report for City identifying why all
the bids exceed the estimate. The City has four (4) options if all bids exceed
Consultant's Estimate. The City may: (1) give written approval of an increase in the
Project cost; (2) authorize rebidding of the Project, (3) terminate the Project and this
Agreement, or (4) cooperate in revising the Project scope, plans, or specifications, or all
as necessary to reduce the construction cost. In the case of (4), Consultant, without
additional charge to City, shall consult with City and shall revise and modify the scope,
plans, or specifications as necessary to achieve compliance with the "Consultant's
Estimate".
C. CONSTRUCTION PHASE — if requested by the City, the Consultant will serve as the City's
representative for administering the terms of the construction contract between City and their
Contractor. Consultant will endeavor to protect the City against defects and deficiencies in
workmanship and materials in work by the Contractor. However, the furnishing of such
project representation will not make Consultant responsible for the construction methods and
procedures used by the Contractor or for the Contractor's failure to perform work in
accordance with the contract documents. Consultant's services will include more specifically
as follows if needed:
assist the City with a preconstruction conference to discuss project details with the
Contractor;
2. make periodic site visits to observe the Contractor's progress and quality of work, and
to determine if the work conforms to the contract documents. The Consultant will
accompany City representatives on visits of the project site as requested;
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3. check shop drawings and review schedules and drawings submitted by the Contractor;
4. reject work not conforming to the project documents;
5. prepare change orders for issuance by the City as necessary and assure that proper
approvals are made prior to work being performed;
6. review wage rates, postings, equal employment opportunity and other related items
called for in the contract documents;
7. inspect materials, review material certifications furnished by Contractor, sample
concrete and other materials as required, and arrange for laboratory testing of samples
by others on a subcontract basis. Independent assurance samples and tests will be
performed by City personnel and such sampling and testing is excluded from the work
to be performed by the Consultant under this contract;
8. maintain progress diary and other project records, measure and document quantities,
and review monthly estimates for payments due the Contractor;
9. be present during critical construction operations, including but not limited to the
following:
a. structure layout;
b. excavation and backfilling;
C. driving of piles;
d. checking of reinforcing steel prior to concrete placement;
e. concrete batching and pouring;
f. placement of girders; and
g. placement of surfacing materials; and
10. participate in final inspection, provide the City with project documentation (diaries,
test results, certifications, etc.), and provide as -built plans for the City's records.
ARTICLE II - ADDITIONAL SERVICES
The City reserves the right to request additional work; changed or unforeseen conditions may require
changes and work beyond the scope of this contract. In this event, a supplement to this agreement
shall be executed and submitted for the approval of City prior to performing the additional or
changed work or incurring any additional cost thereof. Any change in compensation will be covered
in the supplement.
ARTICLE III - RESPONSIBILITIES OF CITY
The City will cooperate fully with the Consultant in the development of the project, including the
following:
A. make available all information pertaining to the project which may be in the possession of the
City;
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B. provide the Consultant with the City's requirements for the project;
C. make provisions for the Consultant to enter upon property at the project site for the
performance of his duties;
D. examine all studies and layouts developed by the Consultant and render decisions thereon in a
prompt manner so as not to delay the Consultant;
E. designate a City's employee to act as City's representative under this contract, such person
shall have authority to transmit instructions, interpret the City's policies and render decisions
with respect to matters covered by this agreement;
F. perform appraisals and appraisal review, negotiate with property owners and otherwise
provide all services in connection with acquiring all right-of-way and easements needed to
construct this project.
ARTICLE IV - PERIOD OF SERVICE
The Consultant will commence work within two weeks after receiving signed a Task Order and
notice to proceed from the City. The phases of work shall be completed in accordance with the
associated Task Order.
The times are exclusive of review time by other agencies and exclusive of time needed to acquire
right-of-way. The City will grant time extensions for unavoidable delays beyond the control of the
Consultant. Requests for extensions of time should be requested in writing by the Consultant, stating
fully the reasons for the request.
ARTICLE V - STANDARDS
The Consultant shall be responsible for working with the City in determining the appropriate design
parameters and construction specifications for the project using good Engineering judgment based on
the specific site conditions, City needs, and guidance provided in the most current version of City of
Cape Girardeau Standard Specifications and Drawings. If the project is on MoDOT Right -of -Way,
then the latest version of Engineering Policy Guide (EPG) and Missouri Standard Specifications for
Highway Construction shall be followed.
ARTICLE VI - COMPENSATION
For services provided under this contract, the City will compensate the Consultant as determined in
the Task Order based on Consultant's Charge Out Rates as determined below:
1. Charge Out rates shall include all direct payroll, general and administrative overhead,
specialized equipment costs, payroll taxes, holiday and vacation pay, sick leave pay,
insurance benefits, retirement and incentive pay.
2. Additional work incurred by others on a subcontract basis, said costs are to be passed through
the Consultant on the basis of reasonable and actual cost as invoiced by the subcontractors,
only if required and approved by the City.
METHOD OF PAYMENT — Unless otherwise stated in the Task Order, partial payments will be
made to the Consultant for work satisfactorily completed upon receipt of itemized invoices by the
City.
1. Invoices will be submitted monthly. Invoices submitted on or before the 20th
day of any month shall become due and payable on the 10th day of the
following month. Invoices for each Task Order shall be submitted separately.
2. City's Right to Withhold Payment. In the event City becomes informed that
any representations of Consultant provided in its monthly billing, are wholly or
partially inaccurate, City may withhold payment of sums then or in the future
otherwise due to Consultant until the inaccuracy and the cause thereof, is
corrected to City's reasonable satisfaction. Consultant shall correct or revise
any errors or deficiencies in its designs, drawings or specifications without
additional compensation when due solely to Consultant's negligent acts, errors,
or omissions.
PROPERTY ACCOUNTABILITY — If it becomes necessary to acquire any specialized equipment
for the performance of this contract, appropriate credit will be given for any residual value of said
equipment after completion of usage of the equipment.
ARTICLE VH - COVENANT AGAINST CONTINGENT FEES
The Consultant warrants that he has not employed or retained any company or person, other than a
bona fide employee working for the Consultant, to solicit or secure this agreement, and that he has
not paid or agreed to pay any company or person, other than a bona fide employee, any fee,
commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting
from the award or making of this contract. For breach or violation of this warranty, the City shall
have the right to annul this agreement without liability, or in its discretion to deduct from the contract
price or consideration, or otherwise recover, the full amount of such fee, commission, percentage,
brokerage fee, gift, or contingent fee, plus reasonable attorney's fees.
ARTICLE VIII - SUBLETTING, ASSIGNMENT OR TRANSFER
No portion of the work covered by this contract, the contract itself, or any Task Order, except as
provided herein, shall be assigned, sublet or transferred without the written consent of the City. The
subletting of the work shall not relieve the Consultant of his primary responsibility for the quality and
performance of the work. The Consultant may engage subcontractors for the purposes of. foundation
borings and tests, abstracts of title, archaeological studies and environmental studies, if required and
approved by the City.
ARTICLE IX - PROFESSIONAL ENDORSEMENT
All plans, specifications and other documents shall be endorsed by the Consultant and shall reflect
the name and seal of the Professional Engineer endorsing the work. By signing and sealing the
PS&E submittals the Engineer of Record will be representing to the City that the design is meeting
the intent of the program. Any review or approval by City of any documents prepared by the
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Consultant and/or its consultants including but not limited to the plans and specifications, shall be
solely for the purpose of determining whether such documents are consistent with City's construction
program and intent and shall not be construed as approval of same by City. No review of such
documents shall relieve Consultant of its responsibility for the accuracy, adequacy, fitness, suitability
and coordination of its work product.
Consultant shall assign only qualified personnel to perform any service concerning the Project. At
the time of execution of the Task Order, the parties will agree on the Project Manager for the Task.
This person shall be the primary contact with the City's Project Manager and shall have authority to
bind Consultant.
ARTICLE X - RETENTION OF RECORDS
The Consultant shall maintain all records, survey notes, design documents, cost and accounting
records, construction records and other records pertaining to this contract and to the project covered
by this contract, for a period of not less than three years following final payment by City. Said
records shall be made available for inspection by authorized representatives of the City during regular
working hours at the Consultant's place of business.
ARTICLE XI - OWNERSHIP OF DOCUMENTS
Plans, tracings, maps and specifications prepared under this contract shall be delivered to and become
the property of the City upon termination or completion of work. Basic survey notes, design
computations and other data prepared under this contract shall be made available to the City upon
request. All such information produced under this contract shall be available for use by the City
without restriction or limitation on its use. If the City incorporates any portion of the work into a
project other than that for which it was performed, the City shall save the Consultant harmless from
any claims and liabilities resulting from such use.
ARTICLE XII - TERMINATION
The City may terminate the contract at any time by giving written notice. If the contract is terminated
because the project is abandoned or postponed by the City, the Consultant will be paid for actual time
and covered expenses incurred up to the date of termination, plus a pro -rated portion of any fixed fee.
If the contract is terminated due to the Consultant's services being unsatisfactory in the judgment of
the City, or if the Consultant fails to prosecute the work with due diligence, the City may procure
completion of the work in such manner as it deems to be in the best interest of the City. A Notice of
Termination will be sent to the Consultant and the Consultant shall have a period of ten (10) days to
remedy the cause for termination. The Consultant will be responsible for any excess cost in addition
to that provided for in this contract or any damages the City may sustain by reason of the termination
of this contract due to unsatisfactory performances or prosecution. When Consultant services have
been so terminated, such termination shall not affect any rights or remedies of the City against
Consultant then existing or which may later accrue. Similarly, any retention or payment of monies
due the Consultant shall not release the Consultant from liability.
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ARTICLE XIII - DECISIONS UNDER THIS CONTRACT
The City will determine the acceptability of work performed under this contract, and will decide all
questions which may arise concerning the project. The City's decision shall be final and conclusive.
ARTICLE XIV - SUCCESSORS AND ASSIGNS
Subject to the restrictions on assignments in Article VIII above, the City and the Consultant agree
that this contract and all contracts entered into under the provisions of this contract shall be binding
upon the parties hereto and their successors and assigns.
ARTICLE XV - COMPLIANCE WITH LAWS
The Consultant shall comply with all federal, state, and local laws, ordinances, and regulations
applicable to the work, including Title VI of the Civil Rights Act of 1964 and non-discrimination
clauses incorporated herein, and shall procure all licenses and permits necessary for the fulfillment of
obligations under this contract. Consultant shall further comply with the following state law
requirements:
Work Authorization Program. If the Contract is for services expected to cost more than $5,000.00,
the Consultant shall comply with of Section 285.530 RSMo., pertaining to enrollment and
participation in a federal work authorization program (as defined therein) and shall provide
verification through an affidavit (attached as Attachment C) that the Consultant (1) does not
knowingly employ any person who is an unauthorized alien in connection with the Contract and (2) is
enrolled in a federal work authorization program and provide documentary proof thereof. The
affidavit shall contain the notarized signature of the registered agent, legal representative or corporate
officer of the Consultant including but not limited to the human resources director or their equivalent.
Proof of Lawful Presence. Section 208.009 RSMo., requires that all applicants at the time of
application for any contract provided by a local government provide "affirmative proof that the
applicant is a citizen or a permanent resident of the United States or is lawfully present in the United
States." Consultant's affirmative proof must be established through (i) a Missouri driver's license,
(ii) any "documentary evidence recognized by the department of revenue when processing an
application for a driver's license," or (iii) "any document issued by the federal government that
confirms an alien's lawful presence in the United States." §208.009.3
ARTICLE XVI - RESPONSIBILITY FOR CLAIMS AND LIABILITY
The Consultant agrees to save harmless the City from all claims and liability due to his negligent acts
or the negligent acts of his employees, agents or subcontractors. The City shall be entitled to recover
its actual attorneys' fees from Consultant for the City's enforcement of this Agreement.
ARTICLE XVII - INSURANCE
The Consultant shall maintain commercial general liability, automobile liability, and worker's
compensation and employer's liability insurance in full force and effect to protect the Consultant
from claims under Worker's Compensation Acts, claims for damages for personal injury or death,
and for damages to property arising from the negligent acts, errors, or omissions of the Consultant
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and its employees, agents and subconsultants in the performance of the services covered by this
Agreement, including, without limitation, risks insured against in commercial general liability
policies.
The Consultant shall also maintain professional liability insurance to protect the City against the
negligent acts, errors, or omissions, of the Consultant and those for whom it is legally responsible,
arising out of the performance of professional services under this Agreement.
Unless another amount is agreed to by the City based on the circumstances, the Consultant and his
subconsultants shall procure and maintain during the life of this Agreement insurance of the types
and minimum amounts as follows:
Insurance Type
Amount
Worker's Compensation: In full compliance with statutory requirements of
Federal and State of Missouri
Comprehensive General and Professional Liability,
including: Comprehensive Automobile Liability, $420,606 each person
Employer Liability, City's Protective Bodily Injury $2,804,046 each occurrence
Including Death, and City's Protective Property
Damage:
The City's Protective policy shall name the City as the Insured. Certificates evidencing such
insurance shall be furnished to the City prior to the Consultant commencing the work on this project.
The certificates must state, "The CITY OF CAPE GIRARDEAU is an additional insured". The City
reserves the right to adjust the limit coverage requirements in accordance with changes in the
statutory sovereign immunity limits over the life of this contract to reflect any changes in the limits as
published by the Missouri Department of Insurance in the state register pursuant to RSMo. §537.610.
The Consultant shall, upon request at any time, provide the City with certificates of insurance
evidencing the Consultant's commercial general or professional liability policies and evidencing that
they and all other required insurance is in effect, as to the services under this Contract.
Any insurance policy required as specified in this Article shall be written by a company that is
incorporated in the United States of America or is based in the United States of America. Each
insurance policy must be issued by a company authorized to issue such insurance in the State of
Missouri.
ARTICLE XVIII — FINDINGS CONFIDENTIAL
To the fullest extent permitted by law, all reports, information, data, etc. prepared or assembled by
the Consultant under this contract are confidential, and the Consultant agrees they shall not be made
available to any individual or organization without the prior written approval of the City.
ARTICLE XIX - NONDISCRIMINATION
The Consultant, with regard to the work performed by it after award and prior to completion of the
contract work, will not discriminate on the ground of race, color or national origin in the selection
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and retention of subcontractors. The Consultant will comply with Title VI of the Civil Rights Act of
1964, as amended. More specifically, the Consultant will comply with the regulations of the
Department of Transportation relative to nondiscrimination in federally assisted programs of the
Department of Transportation, as contained in 49 CFR 21 through Appendix H and 23 CFR 710.405
which are herein incorporated by reference and made a part of this contract. In all solicitations either
by competitive bidding or negotiation made by the Consultant for work to be performed under a
subcontract, including procurements of materials or equipment, each potential subcontractor or
supplier shall be notified by the Consultant's obligations under this contract and the regulations
relative to non-discrimination on the ground of color, race or national origin.
ARTICLE XX — PERIOD OF SERVICE
This contract shall remain in effect for five years from the date accepted by the City of Cape
Girardeau City Council.
ARTICLE XXI - ATTACHMENTS
The following exhibits are attached hereto and are hereby made part of this contract:
Attachment A — Charge out rates for 2019, 2020, 2021, 2022, 2023, and 2024
Attachment B — Certification Regarding Debarment, Suspension, and Other
Responsibility Matters - Primary Covered Transactions.
Attachment C — Affidavit of Participation in Federal Work Authorization Program
6m
Executed by the Consultant this ZSR day of bT- i 'rf3Il- , 20 /8 .
Executed by the City this W day of 0m , 20 19 .
FOR: CITY OF CAPE G DEAU __
BY: _/1117&10, <i>,
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Scott Meyer ity . ager = ��. . ii
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ATTEST• .4/ ', 4.01,4 .0:1 =-71-1'''Bruce Ta, , ,eputy City Clerk 'k'‘ ::;,.,..-'—FOR: BOWEN ENGINEERING & SURVEYING, INC.
BY: 0A-49 i
Chris Bowen, President
ATTEST:
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Angie Davis, Office Manager
•
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���` TASK ORDER NO. 1
Project Name: Cape LaCroix Trail Draina�e Improvements Project No. 6261
Task Name: Preliminary and Final Desi�n
Consultant Name: Bowen Engineerinp & Surveyin� Inc
Task Order Amount: $7 300
Completion Date: See Section "H" for timeframe
A. OVERVIEW
The purpose of this Task Order No. 1 is to order specific work to the Contract for Parks and Recreation and
Stormwater Phase 2 (PRS2Ljects. This Task Order does not delete, revise, or replace the requirements of
the original Contract.
B. BACKGROUND OF PROJECT
The City of Cape Girardeau recently renewed its Parks and Recreation and Stormwater (PRS) tax and wishes
to complete the list of stormwater projects presented to the voters on the ballot. Two areas along Cape
LaCroix Trail were identified for improvements. The first area, near Lynwood Hills Drive, is in need of
drainage improvements to aid with erosion. The second area is near Lexington Avenue and also needs
drainage improvements due to debris build up. It is proposed to replace two 24" pipes with a box culvert
section to allow debris to flow through.
C. DESCRIPTION OF TASK
See Attachment No. 1 for Consultant's Scope of Work (SOW).
D. PROJECT COMMUNICATION
City's City Engineer: Amy Ferris P.E.
City's Project Manager: Casev Brunke P.E.
Consultant Representative: Christo�her M. Buerck, P.E.
Consultant's Project Manager: Christopher M. Buerck, P.E.
All communication and deliverables covered under this Task Order shall be directed to the City's Project Manager.
So long as the individual named above remains actively employed or retained by Consultant, he/she shall perform
the function of project manager on this Project. Personnel changes sha11 be approved by the City.
To the extent possible, all transmittals from Consultant to City must include the Task Order Number, Task
Order Name, Project Number, and Project Name.
E. ROLES AND RESPONSIBILITIES
City is res�onsible for the following:
➢ Direct team with regard to overall Project activities and team meetings.
➢ Maintain liaison and coordination between Consultant and City representatives to facilitate
timely, efficient operations for all involved.
➢ Lead and attend all public meetings.
➢ See Attachment No. 1.
Consultant is responsible for the followin�:
➢ Consultant shall provide all labor, equipment, and materials to provide the Services as outlined in
this Task Order.
➢ See Attachment No. 1.
Page 1 of 2
� F. PROJECT COOPERATION
Throughout the term of the Contract, Consultant shall facilitate, manage, and expedite the work to the extent
possible to meet milestone dates or delivery schedules. Consultant shall cooperate in every way possible with
the City and the City's representatives, and any other contractors and consultants under contract with the
City for activities related to the Project or contracting with City for any other reason.
G. DELIVERABLES and MEETINGS OVERVIEW
Deliverables: Consultant shall submit all deliverables to Project Manager unless otherwise noted. All
deliverables must be submitted electronically (if prepared electronically) and in hard copy.
➢ All electronic project documents submitted shall be AutoCAD and MS Office compatible.
➢ Final pdf documents shall be signed and sealed.
➢ See Attachment No. 1.
Meetings: Consultant shall attend and participate in all Project meetings.
➢ See Attachment No. 1.
H. SCHEDULE
Receipt of the signed Task Order will be considered the Notice to Proceed. The project schedule shall be as
follows:
➢ Preliminary Design Review Submittal shall be delivered within 150 calendar days of Notice to
Proceed.
➢ City to submit review comments to Consultant within 15 calendar days after receipt of
Preliminary Review submittal.
➢ Final Design Review Submittal shall be delivered within 15 calendar days after receipt of
Preliminary Review comments.
➢ Final Plans, JSP's, and Estimate Submittal shall be delivered within 15 calendar days from
receipt of Final Review comments from City.
I. COMPENSATION
Compensation shall be in accordance with the Contract.
J. ATTACHMENTS
Attachment No. 1 — Consultant's SOW from Bowen Engineering and Surveying, Inc., and
�( � � �c�a��ae��c
Signature Title
Executed by the Consultant this ��� day of ,�u(� ,20�.
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Signature � Title
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Executed by the City this 1 day of ✓ i�.�� 20� '
,
Page 2 of 2
2721 Megan Drive
W�� Cope 6irordeou,MO 63701
Ph 573 339 5900
Fmc 573 339 1391
www.bowenenysarrv_can
ENGINEERING & SURVEYING
,�
July 2, 2021
Stan Polivick, P.E.
Public Works Director
2007 Southern Expressway
Cape Girardeau, MO 63703
Re: SURVEYING 8� ENGINEERING SERVICES
Cape LaCroix Trail Drainage Improvements
Cape Girardeau, MO
Mr. Polivick:
At your request, I have prepared this proposal to provide surveying and civil engineering services in
association with the above referenced project. This proposal is based on information you provided
at our meeting on June 16, 2021, and our experience with similar projects. Below are descriptions
of the services that are to be provided.
Topographic & Boundarv Survev
This work will consist of coordinating with Dig Rite to schedule utility locates within the survey
corridors of the two defined project areas and conducting a topographic and boundary survey. Area
1 is an approximate 0.50-acre site bounded on the south by the Banterra Bank property and North
Kingshighway and on the north by Lexington Avenue (MO Route "W') and the existing Cape
LaCroix Trail. The right of way limits for Kingshighway and Lexington will be determined to ensure
that no work is done on MoDOT right of way. Area 2 is an approximate 0.10-acre site adjacent to
and below the bridge on Lynwood Hills Drive. The survey information will be used to prepare
boundary and topographic drawings for the two project sites, which will include the following
information:
. Property boundary and roadway right of way lines with bearings and distances
. Land owner identifications
• Identified survey monuments
• Survey benchmark and control point information
. Trail pavement, storm sewer, utilities and miscellaneous features
• Contours and spot elevations
Consulting Civil Engineers Land Surveyors Testing Laboratories
�
Civii Enqineering
This work will consist of preparing improvement plans and specifications for the following:
Area 1
. Remove a portion of concrete trail and two concrete pipes and replace with a
concrete box culvert or small bridge structure
• Elevate and replace concrete trail as needed to achieve proper clearance for new
structure
• Regrade creek banks in the vicinity of the new structure as needed and stabilize
with rip-rap lining without encroaching on MoDOT right of way
Area 2
• Provide a curb or similarly effective means along the east edge of the trail to guide
stormwater runoff to a low point
. Provide a paved channel to direct runoff to the creek
• Stabilize disturbed areas with rip-rap lining
Estimated cost for Surveying and Engineering Services: $7,300.
Please keep in mind that we have estimated the cost to provide the described services. If there are
substantial changes to the scope of services required then additional costs could be incurred. You
will be notified prior to any additional work being completed.
I trust this information meets your needs at this time. If you have any comments or questions about
this proposal, please do not hesitate to contact me.
Sincerely,
� ���
Christopher M. Buerck, P.E.
Consulting Civil Engineers Land Surveyors Testing Laboratories
.
r TASK ORDER NO. 1
nt G'3✓'aoku.�cu�l
Project Name: Sherwood/Westwood Draina e, Project No. 6262
Task Name: Preliminary and Final Desi�n
Consultant Name: Bowen En ineering& Surveying, Inc.
Task Order Amount: $27,300
Completion Date: See Section"H" for timeframe
A. OVERVIEW
The purpose of this Task Order No. 1 is to order specific work to the Contract for Parks and Recreation and
Stormwater Phase 2 (PRS2) Projects. This Task Order does not delete, revise, or replace the requirements of
the original Contract.
B. BACKGROUND OF PROJECT
The City of Cape Girardeau recently renewed its Parks and Recreation and Stormwater (PRS) tax and wishes
to complete the list of stormwater projects presented to the voters on the ballot. Several street crossing
upgrades were identified, including the street crossing at Sherwood Drive, near Westwood Drive. The City
intends to upgrade the box culvert in this location. In addition to the box culvert upgrade, the City wishes to
improve the drainage in the unimproved Westwood Drive right-of-way, adjacent to Bethany Baptist Church.
These improvements consist of grading the unimproved right-of-way and installing erosion control measures,
such as ditch checks, to better control the stormwater runoff.
C. DESCRIPTION OF TASK
See Attachment No. 1 for Consultant's Scope of Work (SOW).
D. PROJECT COMMUNICATION
City's City Engineer: Amy Ferris, P.E.
City's Project Manager: Casey Brunke, P.E.
Consultant Representative: Christopher M. Buerck, P.E.
Consultant's Project Manager: Christo�her M. Buerck, P.E.
All communication and deliverables covered under this Task Order shall be directed to the City's Project Manager.
So long as the individual named above remains actively employed or retained by Consultant, he/she shall perform
the function of project manager on this Project. Personnel changes shall be approved by the City.
To the extent possible, all transmittals from Consultant to City must include the Task Order Number, Task
Order Name, Project Number, and Project Name.
E. ROLES AND RESPONSIBILITIES
Cit�is responsible for the followin�
➢ Direct team with regard to overall Project activities and team meetings.
➢ Maintain liaison and coordination between Consultant and City representatives to facilitate
timely, efficient operations for all involved.
➢ Lead and attend all public meetings.
➢ See Attachment No. 1.
Consultant is responsible for the followin�:
➢ Consultant shall provide all labor, equipment, and materials to provide the Services as outlined in
this Task Order.
➢ See Attachment No. 1.
Page 1 of 2
F. PROJECT COOPERATION
Throughout the term of the Contract, Consultant shall facilitate, manage, and expedite the work to the extent
possible to meet milestone dates or delivery schedules. Consultant shall cooperate in every way possible with
the City and the City's representatives, and any other contractors and consultants under contract with the
City for activities related to the Project or contracting with City for any other reason.
G. DELIVERABLES and MEETINGS OVERVIEW
Deliverables: Consultant shall submit all deliverables to Project Manager unless otherwise noted. All
deliverables must be submitted electronically (if prepared electronically) and in hard copy.
➢ All electronic project documents submitted shall be AutoCAD and MS Office compatible.
➢ Final pdf documents shall be signed and sealed.
➢ See Attachment No. l.
Meetings: Consultant shall attend and participate in all Project meetings.
➢ See Attachment No. 1.
H. SCHEDULE
Receipt of the signed Task Order will be considered the Notice to Proceed. The project schedule shall be as
follows:
➢ Preliminary Design Review Submittal shall be delivered within 120 calendar days of Notice to
Proceed.
➢ City to submit review comments to Consultant within 15 calendar days after receipt of
Preliminary Review submittal.
➢ Final Design Review Submittal shall be delivered within 15 calendar days after receipt of
Preliminary Review comments.
➢ Final Plans, JSP's, and Estimate Submittal shall be delivered within 15 calendar days from
receipt of Final Review comments from City.
I. COMPENSATION
Compensation shall be in accordance with the Contract.
J. ATTACHMENTS
Attachment No. 1 —Consultant's SOW from Bowen Engineering and Surveying, Inc.
1 �/ln� �/b�.r��—� �t�2�J 1c�12 Vl�
Signatu Title
Executed by the Consultant this��day of ,20�.
. ���a V►'lG��a��.,-
Signature Title
Executed by e City this day of ,20�.
Page 2 of 2
♦ 2721 N1e�on Orive
0��� Cape t?Irardeou,MO b3701
Ph 573 339 5900
Fan 373 339 1391
www.bowenengsurv.com
ENGINEERING & SURVEYING
,���
August 27, 2021
Casey Brunke, P.E.
City of Cape Girardeau
401 Independence Street
Cape Girardeau, MO 63703
Re: SURVEYING AND CIVIL ENGINEERING SERVICES
Sherwood Drive Box Culvert Replacement and
Bethany Baptist Church Drainage Improvements
Ms. Brunke:
At your request, I have prepared this proposal to provide Surveying and Civil Engineering Services
in association with the above referenced projects. This proposal is based on meeting with you and
Stan Polivick on August 17, 2021, our review of online mapping information, and our previous
experience with stormwater improvement projects. Below are descriptions of the services that are
to be provided.
Topoqraphic & Boundarv Survey
This work will consist of coordinating with Dig Rite to schedule utility locates within the two survey
corridors. The corridor areas range from 0.13 acres for the Sherwood Drive section and 1.07 acres
on the church site. The project areas will be surveyed to locate existing property corners, buildings,
storm sewers, utilities, sanitary sewers, pavements, ground elevations and miscellaneous features.
The survey information will be used to prepare a topographic and boundary survey drawing for
engineering design and plan production purposes.
Site Civil Engineering
This work will consist of preparing improvement plans in accordance with the requirements of the
City of Cape Girardeau and the regulations of the Missouri Department of Natural Resources and
U.S. Army Corps of Engineers. The following items and services will be completed for the project:
. Box culvert replacement plan, profile and construction details
• Street replacement details
• Site grading plan to establish a flat bottom ditch through the church site
• Traffic control and erosion control plans
• Preparing easement descriptions and accompanying sketch plats as required
• Preparing contract documents, specifications and Engineer's Estimate
• Meetings, printing, materials and providing electronic files
Consulting Civil Engineers Land Surveyors Testing Laboratories
�
� The estimated cost to provide the Surveying and Engineering Services is $27,300. This cost
assumes the City of Cape Girardeau will complete all necessary permit applications, pay appiicable
permit fees and communicate with state and federal agencies as required.
Please keep in mind that we have estimated the cost to provide the described services. If there are
substantial changes to the scope of work required then additionai costs cou�d be incurred. You will
be notified prior to any additional work being initiated.
I trust this information meets your needs at this time. If you find this proposal acceptable, please
sign below and return to our office. If you have any comments or questions about this proposal,
please do not hesitate to contact me.
Sincerely,
J��,�
Christopher M. Buerck, P.E,
Accepted By: Date:
Consulting Civil Engineers Land Surveyors Testing Laboratories