HomeMy WebLinkAboutRes.3110.09-18-2017 BILL NO. 17-145 RESOLUTION NO. 3149
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE A CONTRACT WITH HORNER d SHIFRIN, INC. ,
FOR CAPITAL IMPROVEMENT WATER SYSTEMS PROJECTS,
IN THE CITY OF CAPE GIRARDEAU, MISSOURI
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF CAPE
GIRARDEAU, MISSOURI, AS FOLLOWS:
ARTICLE 1 . The City Manager, for and on behalf of the City
of Cape Girardeau, Missouri, is hereby authorized to execute a
Contract with Horner & Shifrin, Inc. , for Capital Improvement
Water Systems Projects, in the City of Cape Girardeau, Missouri .
The Agreement shall be in substantially the form attached hereto
as Exhibit A, which document is hereby approved by the City
Council, and incorporated herein by reference, with such changes
therein as shall be approved by the officers of the City
executing the same.
PASSED AND ADOPTED THIS , ?DAY OF lei A / 2017 . •
SoL
Harry E. Rediger, Mayor
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Lt1eput y City Clerk y +C4,--A
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CITY of CAPE GIRARDEAU
DEVELOPMENT SERVICES
CONTRACT
For
Capital Improvement Water Systems Projects
CONSULTANT NAME: Horner & Shifrin,Inc.
THIS CONTRACT is between the City of Cape Girardeau, Missouri, hereinafter referred to as the
"City", and Homer & Shifrin, Inc., 401 S. 18th Street, Suite 400, St. Louis, Missouri 63103,
hereinafter referred to as the "Consultant".
INASMUCH as funds have been made available by the City through its Capital Improvement Sales
Tax, the City intends to complete water capital improvement projects and requires professional
services. The Consultant, upon the City's request through written Task Orders, will provide the City
with any and all professional services hereinafter detailed for the planning, design and/or construction
inspection of the desired improvements and the City will pay the Consultant as provided in this
contract and subsequent Task Orders. It is mutually agreed as follows:
ARTICLE I -SCOPE OF SERVICES
A. DESIGN PHASE— The Consultant will if requested by the City:
1. determine the needs of the City for the project;
2. conduct topographic, property and utility surveys sufficient to develop plans for the
project;
3. arrange for subsurface investigations if needed, and make recommendations for
structure foundations and pavement sections;
4. conduct hydraulic studies, prepare alternative designs and cost estimates, develop
preliminary plans, and recommend to the City the best overall general design based on
these studies;
5. submit appropriate copies of preliminary plans, estimates and/or studies for review by
the City;
6. prepare detailed construction plans, cost estimates, specifications and related documents
as necessary, including a Stormwater Pollution Prevention Plan (SWPPP), if necessary,
for the purpose of soliciting bids for constructing the project. Provision will be made in
the contract documents for that portion of the work that will be performed by City's
forces;
7. secure adequate property title information, determine right-of-way requirements,prepare
right-of-way plans, legal descriptions, and exhibits, and assist the City in acquiring the
right-of-way deeds and necessary easements needed for the project;
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8. comply with water quality requirements by coordinating with the Missouri Department
of Natural Resources and the U.S. Army Corps of Engineers and also ensure compliance
with the requirements of the Federal Emergency Management Agency(FEMA);
9. comply with historic preservation requirements through coordination with the Missouri
Department of Natural Resources, and if deemed necessary, arrange to have the site
examined by a qualified archaeologist on a subcontract basis;
10. comply with all regulations in regards to noise abatement and air quality, if necessary;
and
1 I. after making final corrections resulting from reviews by agencies involved, provide the
City with the appropriate sets of completed plans, specifications, studies and/or cost
estimates for the purpose of obtaining construction authorization from the City.
B. BIDDING PHASE —The Consultant will if requested by the City:
1. assist the City in advertising for bids and evaluating bids.
2. Bids Exceeding Cost Estimate: If all bids exceed Consultant's Estimate, due to error or
negligence on the Consultant, the Consultant shall, at the request of City and for no
additional cost, prepare a report for City identifying why all the bids exceed the
estimate. The City has four (4) options if all bids exceed Consultant's Estimate. The
City may: (I) give written approval of an increase in the Project cost; (2) authorize
rebidding of the Project, (3) terminate the Project and this Agreement, or (4) cooperate
in revising the Project scope, plans, or specifications, or all as necessary to reduce the
construction cost. In the case of(4), Consultant, without additional charge to City, shall
consult with City and shall revise and modify the scope, plans, or specifications as
necessary to achieve compliance with the Consultant's Estimate. Variations in prices for
materials, which are beyond the Consultant's control, do not constitute misjudgment of
costs.
C. CONSTRUCTION PHASE — if requested by the City, the Consultant will serve as the City's
representative for administering the terms of the construction contract between City and their
Contractor. Consultant will endeavor to protect the City against defects and deficiencies in
workmanship and materials in work by the Contractor. However, the furnishing of such
project representation will not make Consultant responsible for the construction methods and
procedures used by the Contractor or for the Contractor's failure to perform work in
accordance with the contract documents. Consultant's services will include more specifically
as follows if needed:
1. assist the City with a preconstruction conference to discuss project details with the
Contractor;
2. make periodic site visits to observe the Contractor's progress and quality of work, and
to determine if the work conforms to the contract documents. The Consultant will
accompany City representatives on visits of the project site as requested;
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3. check shop drawings and review schedules and drawings submitted by the Contractor;
4. reject work not conforming to the project documents;
5. prepare change orders for issuance by the City as necessary and assure that proper
approvals are made prior to work being performed;
6. review wage rates, postings, equal employment opportunity and other related items
called for in the contract documents;
7. inspect materials, review material certifications furnished by Contractor, sample
concrete and other materials as required, and arrange for laboratory testing of samples
by others on a subcontract basis. Independent assurance samples and tests will be
performed by City personnel and such sampling and testing is excluded from the work
to be performed by the Consultant under this contract;
8. maintain progress diary and other project records, measure and document quantities,
and review monthly estimates for payments due the Contractor;
9. be present during critical construction operations, including but not limited to the
following:
a. structure layout;
b. excavation and backfilling;
c. driving of piles;
d. checking of reinforcing steel prior to concrete placement;
e. concrete batching and pouring;
f. placement of girders; and
g. placement of surfacing materials; and
10. participate in-final inspection, provide the City with project documentation (diaries,
test results, certifications,etc.),and provide as-built plans for the City's records.
ARTICLE IT- ADDITIONAL SERVICES
The City reserves the right to request additional work; changed or unforeseen conditions may require
changes and work beyond the scope of this contract. In this event, a supplement to this agreement
shall be executed and submitted for the approval of City prior to performing the additional or
changed work or incurring any additional cost thereof. Any change in compensation will be covered
in the supplement.
ARTICLE Iii-RESPONSIBILITIES OF CITY
The City will cooperate fully with the Consultant in the development of the project, including the
following:
A. make available all information pertaining to the project which may be in the possession of the
City;
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B. provide the Consultant with the City's requirements for the project;
C. make provisions for the Consultant to enter upon property at the project site for the
performance of his duties;
11 examine all studies and layouts developed by the Consultant and render decisions thereon in a
prompt manner so as not to delay the Consultant;
E. designate a City employee to act as City's representative under this contract, such person shall
have authority to transmit instructions, interpret the City's policies and render decisions with
respect to matters covered by this agreement;
F. perform appraisals and appraisal review, negotiate with property owners and otherwise
provide all services in connection with acquiring all right-of-way and easements needed to
construct this project.
ARTICLE IV- PERIOD OF SERVICE
The Consultant will commence work within two weeks after receiving a signed Task Order and
notice to proceed from the City. The phases of work shall be completed in accordance with the
associated Task Order.
The times are exclusive of review time by other agencies and exclusive of time needed to acquire
right-of-way. The City will grant time extensions for unavoidable delays beyond the control of the
Consultant. Requests for extensions of time should be requested in writing by the Consultant, stating
fully the reasons for the request.
ARTICLE V - STANDARDS
The Consultant shall be responsible for working with the City in determining the appropriate design
parameters and construction specifications for the project using good Engineering judgment based on
the specific site conditions, City needs, and guidance provided in the most current version of the City
of Cape Girardeau's Standard Specifications and Drawings. If the project is on MoDOT Right-of-
Way, then the latest version of the Engineering Policy Guide (EPG) and Missouri Standard
Specifications for Highway Construction shall be followed.
ARTICLE VI - COMPENSATION
For services provided under this contract, the City will compensate the Consultant as determined in
the Task Order based on Consultant's Charge Out Rates as determined below:
1. Charge Out Rates (Hourly Billing Rates by Employee Category) shall include all direct
payroll, general and administrative overhead, specialized equipment costs, payroll taxes,
holiday and vacation pay, sick leave pay, insurance benefits, retirement and incentive pay.
This schedule of Charge Out Rates is effective until January 1, 2018 and may be subject to
revision thereafter. Consultant will submit annually a revised Charge Out Rate sheet. For
budgeting purposes, approximate charge out rates for subsequent years can be assumed to
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generally increase by 3% annually; however, actual Charge Out Rates in effect during the
development of fees for a specific Task Order will be used provided that task is authorized to
proceed in the calendar year during which it was estimated.
2. Reimbursable costs and additional work incurred by others on a subcontract basis, said costs
are to be passed through the Consultant on the basis of reasonable and actual cost as invoiced
by the subcontractors, only if required and approved by the City.
a. For expenses incurred by Consultant, such as authorized travel and subsistence
(including airfare, food, lodging, automobile rental, commercial services, and other
incidental expenses)payment shall be at the actual cost to Consultant.
b. For document reproduction expenses, long-distance telephone calls and/or facsimile
transmissions, company vehicle usage, testing apparatus rental, computer use, and
other direct expenses, payments shall be based on Consultant's standard rates in effect
- - at the time such services are employed. Included in Attachment A, "Reimbursable and
In-House Charges", lists rates currently in effect for common direct expenses.
METHOD OF PAYMENT — Unless otherwise stated in the Task Order, partial payments will be
made to the Consultant for work satisfactorily completed upon receipt of itemized invoices by the
City.
1. Invoices will be submitted monthly. Invoices submitted on or before the 20th
day of any month shall become due and payable on the 10th day of the
following month. Invoices for each Task Order shall be submitted separately.
2. City's Right to-Withhold Payment. In the event the City becomes informed
that any representations of the Consultant provided in its monthly billing, are
- wholly or partially inaccurate, City may withhold payment of sums then or in
the future otherwise due to the Consultant until the inaccuracy and the cause
thereof, is corrected to the City's reasonable satisfaction. The Consultant shall
correct or revise any errors or deficiencies in its designs, drawings or
specifications without additional compensation when due solely to
Consultant's negligent acts, errors, or omissions.
PROPERTY ACCOUNTABILITY— If it becomes necessary to acquire any specialized equipment
for the performance of this contract, appropriate credit will be given for any.residual value of said
equipment after completion of usage of the equipment. -
ARTICLE VII-COVENANT AGAINST CONTINGENT FEES
The Consultant warrants that he has not employed or retained any company or person, other than a
bona fide employee working for the Consultant, to solicit or secure this agreement, and that he has
not paid or agreed to pay any company or person, other than a bona fide employee, any fee,
commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting
from the award or making of this contract. For breach or violation of this warranty, the City shall
have the right to annul this agreement without liability, or in its discretion to deduct from the contract
price or consideration, or otherwise recover, the full amount of such fee, commission, percentage,
brokerage fee, gift,or contingent fee,plus reasonable attorney's fees.
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ARTICLE VIII -SUBLETTING, ASSIGNMENT OR TRANSFER
No portion of the work covered by this contract, the contract itself, or any Task Order, except as
provided herein, shall be assigned, sublet or transferred without the written consent of the City. The
subletting of the work shall not relieve the Consultant of his primary responsibility for the quality and
performance of the work. The Consultant may engage subcontractors for the purposes of: foundation
borings and tests, abstracts of title, surveying, archaeological studies, and environmental studies, if
required and approved by the City.
ARTICLE IX- PROFESSIONAL ENDORSEMENT
All plans, specifications and other documents shall be endorsed by the Consultant and shall reflect
the name and seal of the Professional Engineer endorsing the work. By signing and sealing the Plans,
Specifications, &Estimate submittals, the Engineer of Record will be representing to the City that the
design is meeting the intent of the program. Any review or approval by the City of any documents
prepared by the Consultant and/or its subconsultants including but not limited to the plans and
specifications, shall be solely for the purpose of determining whether such documents are consistent
with City's construction program and intent and shall not be construed as approval of same by City.
No review of such documents shall relieve Consultant of its responsibility for the accuracy,
adequacy, fitness, suitability, and coordination of its work product.
Consultant shall assign only qualified personnel to perform any service concerning the Project. At
the time of execution of the Task Order, the parties will agree on the Project Manager for the Task.
This person shall be the primary contact with the City's Project Manager and shall have authority to
bind Consultant.
ARTICLE X-RETENTION OF RECORDS
The Consultant shall maintain all records, survey notes, design documents, cost and accounting
records, construction records, and other records pertaining to this contract and to the project covered
by this contract, for a period of not less than three years following final payment by City. Said
records shall be made available for inspection by authorized representatives of the City during regular
working hours at the Consultant's place of business.
ARTICLE XI-OWNERSHIP OF DOCUMENTS
Plans, tracings, maps, and specifications prepared under this contract shall be delivered to and
become the property of the City upon termination or completion of work. Basic survey notes, design
computations, and other data prepared under this contract shall be made available to the City upon
request. All such information produced under this contract shall be available for use by the City
without restriction or limitation on its use. If the City incorporates any portion of the work into a
project other than that for which it was performed, the City shall save the Consultant harmless from
any claims and liabilities resulting from such use.
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ARTICLE XII-TERMINATION
The City may terminate the contract at any time by giving written notice. If the contract is terminated
because the project is abandoned or postponed by the City, the Consultant will be paid for actual time
and covered expenses incurred up to the date of termination, plus a pro-rated portion of any fixed fee.
If the contract is terminated due to the Consultant's services being unsatisfactory in the judgment of
the City, or if the Consultant fails to prosecute the work with due diligence, the City may procure
completion of the work in such manner as it deems to be in the best interest of the City. A Notice of
Termination will be sent to the Consultant and the Consultant shall have a period of ten (10) days to
remedy the cause for termination. The Consultant will be responsible for any excess cost in addition
to that provided for in this contract or any damages the City may sustain by reason of the termination
of this contract due to unsatisfactory performances or prosecution. When Consultant services have
been so terminated, such termination shall not affect any rights or remedies of the City against the
Consultant then existing or which may later accrue. Similarly, any retention or payment of monies
due the Consultant shall not release the Consultant from liability.
ARTICLE XIII-DECISIONS UNDER THIS CONTRACT
The City will determine the acceptability of work performed under this contract, and will decide all
questions which may arise concerning the project. The City's decision shall be final and conclusive.
ARTICLE XIV- SUCCESSORS AND ASSIGNS
Subject to the restrictions on assignments in Article VIII above, the City and the Consultant agree
that this contract and all contracts entered into under the provisions of this contract shall be binding
upon the parties hereto and their successors and assigns.
ARTICLE XV- COMPLIANCE WITH LAWS
The Consultant shall comply with all federal, state, and local laws, ordinances, and regulations
applicable to the work, including Title VI of the Civil Rights Act of 1964 and non-discrimination
clauses incorporated herein, and shall procure all licenses and permits necessary for the fulfillment of
obligations under this contract. Consultant shall further comply with the following state law
requirements:
Work Authorization Program. If the Contract is for services expected to cost more than $5,000.00,
the Consultant shall comply with of Section 285.530 RSMo., pertaining to enrollment and
participation in a federal work authorization program (as defined therein) and shall provide
verification through an affidavit (attached as Attachment C) that the Consultant (1) does not
knowingly employ any person who is an unauthorized alien in connection with the Contract and (2) is
enrolled in a federal work authorization program and provide documentary proof thereof. The
affidavit shall contain the notarized signature of the registered agent, legal representative, or
corporate officer of the Consultant including but not limited to the human resources director or their
equivalent.
Proof of Lawful Presence. Section 208.009 RSMo., requires that all applicants at the time of
application for any contract provided by a local government provide "affirmative proof that the
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applicant is a citizen or a permanent resident of the United States or is lawfully present in the United
States." Consultant's affirmative proof must be established through (1) a Missouri driver's license,
(2) any "documentary evidence recognized by the department of revenue when processing an
application for a driver's license," or (2) "any document issued by the federal government that
confirms an alien's lawful presence in the United States." §208.009.3
ARTICLE XVI -RESPONSIBILITY FOR CLAIMS AND LIABILITY
The Consultant agrees to save harmless the City from all claims and liability due to his negligent acts
or the negligent acts of his employees, agents, or subcontractors. The City shall be entitled to recover
its actual attorneys' fees from Consultant for the City's enforcement of this Agreement.
ARTICLE XVII - INSURANCE
The Consultant shall maintain commercial general liability, automobile liability, and worker's
compensation and employer's liability insurance in full force and effect to protect the Consultant
from claims under Worker's Compensation Acts, claims for damages for personal injury or death,
and for damages to property arising from the negligent acts, errors, or omissions of the Consultant
and its employees, agents and subconsultants in the performance of the services covered by this
Agreement, including, without limitation, risks insured against in commercial general liability
policies.
The Consultant shall also maintain professional liability insurance to protect the City against the
negligent acts, errors, or omissions, of the Consultant and those for whom it is legally responsible,
arising out of the performance of professional services under this Agreement.
Unless another amount is agreed to by the City based on the circumstances, the Consultant and his
subconsultants shall procure and maintain during the life of this Agreement insurance of the types
and minimum amounts as follows:
Insurance Type Amount
Worker's Compensation: In full compliance with statutory requirements of
Federal and State of Missouri
Comprehensive General and Professional Liability,
including: Comprehensive Automobile Liability, $414,418 each person
Employer Liability, City's Protective Bodily Injury $2,762,789 each occurrence
Including Death, and City's Protective Property
Damage:
Proof of the above required insurance shall be furnished at such time a Task Order is negotiated. The
City's Protective policy shall name the City as the Insured. Certificates evidencing such insurance
shall be furnished to the City prior to the Consultant commencing the work on this project. The
certificates must state, "The CITY OF CAPE GIRARDEAU is an additional insured". The City
reserves the right to adjust the limit coverage requirements in accordance with changes in the
statutory sovereign immunity limits over the life of this contract to reflect any changes in the limits as
published by the Missouri Department of Insurance in the state register pursuant to RSMo. §537.610.
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The Consultant shall, upon request at any time, provide the City with certificates of insurance
evidencing the Consultant's commercial general or professional liability policies and evidencing that
they and all other required insurance is in effect, as to the services under this Contract. ,
Any insurance policy required as specified in this Article shall be written by a company that is
incorporated in the United States of America or is based in the United States of America. Each
insurance policy must by issued by a company authorized to issue such insurance in the State of
Missouri.
ARTICLE XVIII- FINDINGS CONFIDENTIAL
To the fullest extent permitted by law, all reports, information, data, etc. prepared or assembled by
the Consultant under this contract are confidential, and the Consultant agrees they shall not be made
available to any individual or organization without the prior written approval of the City.
ARTICLE XIX-NONDISCRIMINATION
The Consultant, with regard to the work performed by it after award and prior to completion of the
contract work, will not discriminate on the ground of race, color or national origin in the selection
and retention of subcontractors. The Consultant will comply with Title VI of the Civil Rights Act of
1964, as amended. More specifically, the Consultant will comply with the regulations of the
Department of Transportation relative to nondiscrimination in federally assisted programs of the
Department of Transportation, as contained in 49 CFR 21 through Appendix H and 23 CFR 710.405
which are herein incorporated by reference and made a part of this contract. In all solicitations either
by competitive bidding or negotiation made by the Consultant for work to be performed under a
subcontract, including procurements of materials or equipment, each potential subcontractor or
supplier shall be notified by the Consultant's obligations under this contract and the regulations
relative to non-discrimination on the ground of color, race or national origin.
ARTICLE XIX-PERIOD OF SERVICE
This contract shall remain in effect for five years from the date accepted by the City of Cape
Girardeau City Council or until the Capital Improvement Water Systems Projects are completed.
ARTICLE XX - ATTACHMENTS
The following exhibits are attached hereto and are hereby made part of this contract:
Attachment A— Charge out rates for 2017, 2018, 2019, 2020, 2021, and 2022
Attachment B— Certification Regarding Debarment, Suspension, and Other
Responsibility Matters - Primary Covered Transactions
Attachment C— Affidavit of Participation in Federal Work Authorization Program
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Executed by the Consultant this II thy of 'iq4?.tit\OPr , 20n.
Executed by the City this day of ff , 20_.
FOR: CITY OF CAPE GIRARDEAU
B :
Sco• ity Manager "�• 1
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ATTEST: n_t. . . _ t5� jp, y
Bruce Taylor, duty City Clerk s o X111 C+,
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FOR: HORNER & SHIFRIN, INC.
BY: O/wa. I "C CO-
(/(/ Signature
NAME: 341.41a F, m ' Oafs),
Written Name
ATTEST:
10
ATTACHMENT A
BREAK OUT RATES FOR YEAR-) n 1-7
11
Hourly Billing Rates by Classification
Effective: 6/29/17
API PROFESSIONAL 1
$ 200
GT1 MGR COORDINATOR
$ 88
AT1 CLERICAL 1
$ 99
GT4 COORDINATOR
$ 75
AT4 CLERICAL 3
$ 70
IP1 AVP - GIS/IT/SURVEY
$ 185
AT6 CLERICAL 6
$ 57
IP2 SENIOR GIS/IT PROFESSIONAL
$ 105
BP1 AVP BUILDING SERVICES
$ 189
IT3 GIS/IT ANALYST
$ 90
BP3 SR PM BUILDING SERVICES
$ 175
IT4 GIS ANALYST
$ 82
BP4 SR PM BUILDING SERVICES
$155
ITS GIS ANALYST
$ 60
BP7 PM BUILDING SERVICES
$ 125
SPI VP STRUCTURAL ENGR
$ 200
BT1 PROF DESIGNER BUILDING SERVICES
$ 120
SP2 AVP STRUCTURAL ENGR
$ 185
BT2 SR DESIGNER BUILDING SERVICES
$ 93
SP3 SR PM STRUCTURAL ENGR
$ 155
BT3 DESIGNER BUILDING SERVICES
$ 84
SP5 SR PM STRUCTURAL ENGR
$ 142
BT5 CAD TECH BUILDING SERVICES
$ 70
SP7 PM STRUCTURAL ENGR
$ 127
CP1 DEPT MGR CONST SVCS
$ 130
SP10 PE STRUCTURAL ENGR
$ 99
CP3 PROJ ENGR CONST SVCS
$ 100
SP12 DESIGN ENGR STRUCTURAL ENGR
$ 83
CT2 CONST SVCS TECH 2
$ 110
SP13 ENGR STRUCTURAL ENGR
$ 80
CT5 CONST SVCS TECH 5
$ 80
ST1 PROF DESIGNER STRUCTURAL ENGR
$ 95
CT6 CONST SVCS TECH 6
$ 65
ST3 DESIGNER STRUCTURAL ENGR
$ 84
EP1 VP ENVIRONMENTAL ENGR
$ 200
SU2 PROFESSIONAL LAND SURVEYOR
$ 116
EP2 AVP ENVIRONMENTAL ENGR
$ 175
SU3 PROFESSIONAL LAND SURVEYOR
$ 92
EP3 ENGINEERING MANAGER
$ 166
SU4SURVEY INSTRUMENT TECHNICIAN
$ 78
EP4 SR PM ENVIRONMENTAL ENGR
$ 157
SU5 JR SURVEY TECHNICIAN
$ 62
EP5 SR PM ENVIRONMENTAL ENGR
$ 152
TES2 ENV SCIENTIST TRANS CIV ENGR
$ 140
EP6 PM ENVIRONMENTAL ENGR
$144
TP1 VP TRANS CIV ENGR
$ 200
EP7 PM ENVIRONMENTAL ENGR
$ 131
TP2 AVP TRANS CIV ENGR
$ 175
EP8 SR PE ENVIRONMENTAL ENGR
$ 122
TP3 ENGR MGR TRANS CIV ENGR
$ 169
EP9 PE ENVIRONMENTAL ENGR
$ 108
TP4 SR PM TRANS CIV ENGR
$ 149
EP10 PE ENVIRONMENTAL ENGR
$102
TP5 SR PM TRANS CIV ENGR
$138
EP11 DESIGN ENGR ENVIRONMENTAL ENGR
$ 86
TP6 PM TRANS CIV ENGR
$ 127
EP12 DESIGN ENGR ENVIRONMENTAL ENGR
$ 80
TP7 PM TRANS CIV ENGR
$ 119
EP13 ENGINEER ENVIRONMENTAL ENGR
$ 70
TP8 SR PE TRANS CIV ENGR
$ 109
ET1 PROF DESIGNER ENVIRONMENTAL ENGR
$ 107
TP10 PE TRANS CIV ENGR
$ 96
ET2 SR DESIGNER ENVIRONMENTAL ENGR
$ 91
TP12 DESIGN ENGR TRANS CIV ENGR
$ 87
ET3 DESIGNER ENVIRONMENTAL ENGR
$ 80
TP13 ENGR TRANS CIV ENGR
$ 82
ET4 CAD TECH ENVIRONMENTAL ENGR
$ 64
TP14 ENGR TRANS CIV ENGR
$ 77
ET5 CAD TECH ENVIRONMENTAL ENGR
$ 60
TT1 PROF DESIGNER TRANS CIV ENGR
$ 93
ET6 CAD TECH ENVIRONMENTAL ENGR
$ 57
TT2 SR DESIGNER TRANS CIV ENGR
$ 88
GP2 MANAGER
$ 145
TT3 DESIGNER TRANS CIV ENGR
$ 74
2017A
HORNER� SHIFRIN
Reimbursable Expenses
Effective: 8/10/17
Manhole Inspection Camera
$10 Hour
3D Scanner (Equipment Only)
$45 Hour
Traffic Counters
$60 Each
Mobile Lab / Office
$175 Week
Bridge Inspection Small Tools
$100 Day
Large Format Bond (Monochrome)
$0.25 Square Foot
Large Format Bond (Color)
$0.50 Square Foot
Large Format Photo Glossy (Color)
$3.25 Square Foot
Large Format Specialty (Color)
$3.25 Square Foot
Large Format Mylar
$3.50 Square Foot
Copies Letter/Legal (Monochrome)
$0.10 Each
Copies Letter/Legal (Color)
$0.50 Each
Copies 11 X 17 (Monochrome)
$0.20 Each
Copies 11 X 17 (Color)
$1.00 Each
Manhole Smoker Oil
$0.05 Linear Foot
Mileage
$0.535 Mile
Per Diem
$54 Day
Empty Cylinder Molds
$4 Each
Airfare
Actual Cost+ 10%
Facility Rental (Public Involvement)
Actual Cost + 10%
Mounting of Display Boards
Actual Cost + 10%
Newspaper Advertisements / Legal Notices
Actual Cost + 10%
Outsourced Reproduction
Actual Cost + 10%
Overnight Delivery / Postage / Courier Service
Actual Cost + 10%
Overnight Lodging
Actual Cost+ 10%
Railroad Fees and Expenses
Actual Cost+ 10%
Recording Fees / Courthouse Fees
Actual Cost + 10%
Rented Equipment
Actual Cost + 10%
Specific Insurance (Required for Project)
Actual Cost + 10%
Tolls / Cabs / Mass Transit
Actual Cost + 10%
Traffic Control & Protection
Actual Cost + 10%
Security
Actual Cost + 10%
Survey (Urban) - 1 Person Crew
$110 Hour
Survey (Urban) - 1 Person Construction Staking
$120 Hour
Survey (Urban) - 2 Person Crew
$160 Hour
Survey (Urban) - 2 Person Construction Staking
$160 Hour
Survey (Urban) - Technician
$80 Hour
Survey (Urban) - Professional Land Surveyor
$116 Hour
Survey (Urban) - 3D Scanner and Technician
$155 Hour
Survey (Rural) - 1 Person Crew
$80 Hour
Survey (Rural) - 1 Person Construction Staking
$100 Hour
Survey (Rural) - 2 Person Crew
$110 Hour
Survey (Rural) - 2 Person Construction Staking
$130 Hour
HORNER,eaSHIFRIN
t)
M- M'MZMII WW�TMIXTMI
E�ffective: 8/10/17
Survey (Rural) - Technician $70 Hour
Survey (Rural) - Professional .and Surveyor $99 Hour
Survey (Rural) - 30 Scanner and Technician $135 our
ATTACHMENT B
CERTIFICATION REGARDING DEBARMENT,
SUSPENSION, AND OTHER RESPONSIBILITY MATTERS -
PRIMARY COVERED TRANSACTIONS
INSTRUCTIONS FOR CERTIFICATION
I < By signing and submitting this proposal, the prospective primary participant is providing the
certification set out below.
2, The inability of a person to provide the certification required below will not necessarily result
in denial of participation in this covered transaction. The prospective participant shall submit
an explanation of why it cannot provide the certification set out below. The certification or
explanation will be considered in connection with the department or agency's determination
whether to enter into this transaction. However, failure of the prospective primary participant
to furnish a certification or an explanation shall disqualify such person from participation in
this transaction.
3. The certification in this clause is a material representation of fact upon which reliance was
placed when the department or agency determined to enter into this transaction. If it is later
determined that the prospective primary participant knowingly rendered an erroneous
certification in addition to other remedies available to the Federal Government, the
department or agency may terminate this transaction for cause of default.
4, The prospective primary participant shall provide immediate written notice to the department
or agency to whom this proposal is submitted if at any time the prospective primary
participant learns that its certification was erroneous when submitted or has become erroneous
by reason of changed circumstances.
5. The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered
transaction," "participant," "person," "primary covered transaction," "principal," "proposal,"
and "voluntarily excluded," "proposal" and "voluntarily excluded," as used in this clause,
have the meanings set out in the Definitions and Coverage sections of the rules implementing
Executive Order 12549. You may contact the department or agency to which this proposal is
being submitted for assistance in obtaining a copy of those regulations.
6. The prospective primary participant agrees by submitting this proposal that, should the
proposed covered transaction be entered into, it shall not knowingly enter into any lower tier
covered transaction with a person who is debarred, suspended, declared ineligible, or
voluntarily excluded from participation in this covered transaction, unless authorized by the
department or agency entering into this transaction.
7. The prospective primary participant further agrees by submitting this proposal that it will
include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and
Voluntary Exclusion --Lower Tier Covered Transaction" provided by the department or
12
agency entering into this covered transaction, without modification, in all lower tier covered
transactions and in all solicitations for lower tier covered transactions.
8, A participant in a covered transaction may rely upon a certification of a prospective
participant in a lower tier covered transaction that it is not debarred, suspended, ineligible, or
voluntarily excluded from the covered transaction, unless it knows that the certification is
erroneous. A participant may decide the method and frequency by which it determines the
eligibility of its principals. Each participant may, but is not required to check the
Nonprocurement List at the Excluded Parties List System.
https://www. epl s. gov/epi s/search. do?page=A&status=current&agency=69#A.
9. Nothing contained in the foregoing shall be construed to require establishment of a system of
records in order to render in good faith the certification required by this clause. The
knowledge and information of a participant is not required to exceed that which is normally
possessed by a prudent person in the ordinary course of business dealings.
10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a
covered transaction knowingly enters into a lower tier covered transaction with a person who
is suspended, debarred, ineligible, or voluntarily excluded from participation in this
transaction, in addition to other remedies available to the Federal Government, the department
or agency may terminate this transaction for cause or default.
Certification Regarding Debarment, Suspension, and Other Responsibility Matters -Primary
Covered Transactions
The prospective primary participant certifies to the best of its knowledge and belief, that it
and its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from covered transactions by any Federal department or agency;
b, Have not within a three-year period preceding this proposal been convicted of or had a
civil judgment rendered against them for commission of fraud or a criminal offense in
connection with obtaining, attempting to obtain or performing a public (Federal, State
or local) transaction or contract under a public transaction; violation of Federal or
State antitrust statutes or commission of embezzlement, theft, forgery, bribery,
falsification or destruction of records, making false statements, or receiving stolen
property;
C, Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (Federal, State or local) with commission of any of the offenses
enumerated in paragraph (1)(b) of this certification; and
d. Have not within a three-year period preceding this application/proposal had one or
more public transactions (Federal, State or local) terminated for cause or default.
2. Where the prospective primary participant is unable to certify to any of the statements in this
certification, such prospective participant shall attach an explanation to this proposal.
13
ATTACHMENT C
AFFIDAVIT OF PARTICIPATION IN
FEDERAL WORK AUTHORIZATION PROGRAM
Comes now, k Al
Oe)"If S (name) as
(office held) first being duly sworn, on my oath, affirm
(Company Name) "Consultant" is enrolled and will continue to participate in a federal work
authorization program in respect to employees that will work in connection with the contracted services
related to Canlital In rov ie nt r a and any incidental items associated with this
work for the duration of the contract, if awarded, in accordance with Section 285.530.2, Revised Statutes
of Missouri. I also affirm that the Consultant does not and will not knowingly employ a person who is
an unauthorized alien in connection with the contracted services for the duration of the contract, if
awarded. Attached to this affidavit is documentation of the Consultant's participation in a federal work
authorization program.
(ATTACH DOCUMENTATION SHOWING THAT COMPANY PARTICIAPTES IN FEDERAL WORK
AUTHORIZATION PROGRAM. ALSO ATTACH PROOF OF LAWFUL PRESENCE, AS PROVIDED IN THE
GENERAL CONDITIONS)
In Affirmation thereof, the facts stated above are true and correct (The undersigned
understands that false statements made in this filing are subject to the penalties provided under
Section 575.040, RSMo).
,C /nIAi1 / o /°/Cites
Signature (person with authority) Printed Name
Title
State of Missouri )
r ) ss.
Date
Subscribed and sworn to before me this A/'day of 20L7
0 J, / Notar Public
My commission expires: � y c
owl
VANEVANESSA DAVIS
Notary PukAtc, Notory Seal
Itoe of missolyri
r. oras Corn y
Commission # 15722667
My Commission txires .lune 02, 2021
14
, •
TASK ORDER NO. 1
Project Name: Meadowbrook Tank#1 Painting#6210
Task Name: Inspection and S�ecifications
Consultant Name: Horner& Shifrin Inc.
Task Order Amount: $28,700
Design Completion Date: December l, 2017
Estimated Construction Completion Date: July 1, 2018
A. OVERVIEW
The purpose of this Task Order No. 1 is to order specific work to the Contract for Capital Improvement
Water Systems Projects dated September 2017. This Task Order does not delete, revise, or replace the
requirements of the original Contract.
B. BACKGROUND OF PROJECT
The original tank at the Meadowbrook water tank site is a 1 M gallon ground storage tank which was
constructed in 1969. It was taken out of service when a second tank was constructed at the site in 2014.
Now, upon completion of the new booster pump station and the water tank for the newly consolidated
LaSalle Pressure Zone, it will be necessary to place the original tank back in service for relaying water to the
new pressure zone. Unfortunately, the interior coating system failed significantly during the time the tank
was empty (both interior and exterior paint systems were nearing the end of their service lives). It will now
to be necessary to repaint the tank before bringing it back into service.
C. DESCRIPTION OF TASK
Specifications far Meadowbrook No. 1 Tank Painting. (See Attachment No. 1.)
D. PROJECT COMMUNICATION
City's City Engineer: Casey Brunke, P.E.
City's Project Manager: ,Tim Richmond, P.E..
Consultant Representative: Jim McCleish, P.E.
Consultant's Project Manager: Lisa Fennewald, P.E.
All communication and deliverables covered under this Task Order shall be directed to the City's Project
Manager. So long as the individual named above remains actively employed or retained by Consultant,
he/she shall perform the function of project manager on this Project. Personnel changes shall be approved by
the City.
To the extent possible, all transmittals from Consultant to City must include the Task Order Number, Task
Order Name, Project Number, and Project Name.
E. ROLES AND RESPONSIBILITIES
Ci is responsible for the followin�
➢ Direct team with regard to overall Project activities and team meetings.
➢ Maintain liaison and coordination between Consultant and City representatives to facilitate
timely, efficient operations for all involved.
➢ Lead and attend all public meetings.
1
Consultant is responsible for the followin�:
➢ Consultant shall provide all labor, equipment, and materials to provide the Services as outlined in
this Task Order.
➢ See Attachment No. 1.
F. PROJECT COOPERATION
Throughout the term of the Contract, Consultant shall facilitate, manage, and expedite the work to the extent
possible to meet milestone dates or delivery schedules. Consultant shall cooperate in every way possible with
the City and the City's representatives, and any other contractors and consultants under contract with the
City for activities related to the Project or contracting with City for any other reason.
G. DELIVERABLES and MEETINGS OVERVIEW
Deliverables: Consultant shall submit all deliverables to Project Manager unless otherwise noted. All
deliverables must be submitted electronically (if prepared electronically) and in hard copy.
➢ All electronic project documents submitted shall be AutoCAD 2015 and MS Office compatible.
➢ CD(s) with all project documents.
➢ 95% Design Review Submittal— JSP's in .pdf format.
➢ Final JSP's Submittal—two copies of JSP's signed and sealed. Electronic JSP's in .pdf format,
signed and sealed.
Meetings: Consultant shall attend and participate in all Project meetings.
➢ See Attachment No. 1.
H. SCHEDULE
➢ 95% Design Review Submittal shall be delivered within six (6) weeks from Notice to Proceed
from the City.
➢ Final JSP's and City Specification for bidding shall be delivered within two (2) weeks from
receipt of 95% Design Review comments from the City.
I. COMPENSATION
See Attachment No. L Compensation shall be in accordance with the Contract.
J. ATTACHMENTS
Attachment No. 1 — Statement of Work outlining proposed major tasks.
��� I►'���•C�J�, V I CQ Pi.P��c.Q�.-Y
S nature Title
Executed by e Con ltant this o�1�� day of �� �c,,,.�_ , 20�.
F ',b, ;
�
re Title
Executed by the City this ��� day of , 20�
2
City of Cape Girardeau
Capital Improvements Project# 6210—Meadowbrook Tank# 1 Painting
Task Order#1 —Preliminary and Final Design
Attachment 1
Provide the followin�:
Preliminary En in� eerin Pg hase
1) Project initiation conference call to confirm scope and schedule and plan for inspection
logistics.
2) Conduct Tank Inspection—Inspection will include visual inspection of interior and exterior
of tank, and preparation of inspection report with documentation of findings.
3) Review Tank Inspection Report and submit to City for review.
4) Conference call with City to discuss recommended tank repairs and interior/exteriar
coating systems.
Desi�n Phase
1) Develop preliminary JSP's for tank repairs and painting and submit to City for review(City
will use their front end contract documents and technical specifications).
2) Conference call with City to resolve review comments on preliminary JSP's.
3) Finalize JSP's, prepare final cost estimate, and send to City for review. City confirm that
estimate is within City's budget.
4) Submit final JSP's to the City for bidding.
5) Administer and manage project design tasks including QA/QC of work performed.
6) Design deliverables shall include:
a. Electronic and hard copy of specifications
b. Estimate of probable cost
Biddin P�
1) Attend pre-bid meeting by conference call.
2) Prepare addenda.
3) Answer bidders' questions.
Page 1 of 2
Construction Phase (on an as-needed basis)
1) Attend pre-construction meeting by conference call
2) Provide shop drawing review.
3) Evaluate/determine suitability of substitutions.
4) Review proposed schedule and schedule of values.
5) Coordinate with paint inspector. Paint inspector will perform the following inspections:
Item No. Descr�tion No. of Trips
Tank Interior
1 Blast Inspection—Part 1 1
2 Blast Inspection—Part 2 1
3 Blast Inspection—Part 3 1
4 Prime Coat Inspection 2
5 Stripe Inspection 1
6 Intermediate Inspection 1
7 Finish Coat Inspection 1
Tank Exterior
8 Tank Prep Inspection 1
9 Intermediate Coat Inspection 1
10 Finish Coat Inspection 1
Note: No. of exterior inspections based on only re-coating tank exterior.
6) Respond to questions, RFI's and prepare field orders.
7) Perform substantial completion walk-through and issue punch list.
The intent of the above lists is to include: 1) all Preliminary Evaluation work necessary for city
to evaluate and make an informed decision as to the projected capacity and service needs of the
project and; 2) all Final Design and documents necessary for bid, award and construction and; 3)
construction support and inspection on an as-needed basis when requested by City.
Page 2 of 2
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TASK ORDER NO. 2
Project Name: Meadowbrook Tank Paintin�#6210
Task Name: Additional Ins�ection Fees
Consultant Name: Horner& Shifrin, Inc.
Task Order Amount: $3,000
Design Completion Date: See Task Order# 1
Estimated Construction Completion Date: See Task Order#1
A. OVERVIEW
The purpose of this Task Order No. 2 is to order specific work to the Contract for Capital Im�rovement
Water Systems Projects dated September 2017. This Task Order does not delete, revise, or replace the
requirements of the original Contract.
B. BACKGROUND OF PROJECT
The ariginal Task Order#1 executed 9/29/17 included a preliminary inspection of Meadowbrook Tank#1,
preparation of repair and painting specifications thereof, and established a schedule of 3`d party inspections
for the painting contract. This Task Order#2 is for purpose of establishing payment for additional inspection
fees that were not anticipated at the time of the original task order.
C. DESCRIPTION OF TASK
� (See Attachment No. 1.)
D. PROJECT COMMUNICATION
City's City Engineer: Casey Brunke, P.E.
City's Project Manager: Tim Richmond, P.E.
Consultant Representative: Lisa E.Fennewald, P.E.
Consultant's Project Manager: James E. McCleish, P.E.
All communication and deliverables covered under this Task Order shall be directed to the City's Project
Manager. So long as the individual named above remains actively employed or retained by Consultant,
he/she shall perform the function of project manager on this Project. Personnel changes shall be approved by
the City.
To the extent possible, all transmittals from Consultant to City must include the Task Order Number, Task
Order Name, Project Number, and Project Name.
E. ROLES AND RESPONSIBILITIES
Ci is responsible for the followin�
➢ Direct team with regard to overall Project activities and team meetings.
➢ Maintain liaison and coordination between Consultant and City representatives to facilitate
timely, efficient operations for all involved.
➢ Lead and attend all public meetings.
Consultant is responsible for the followin�:
➢ Consultant shall provide all labor, equipment, and materials to provide the Services as outlined in
this Task Order.
➢ See Attachment No. 1.
1
� .
F. PROJECT COOPERATION
Throughout the term of the Contract, Consultant shall facilitate, manage, and expedite the work to the extent
possible to meet milestone dates or delivery schedules. Consultant shall cooperate in every way possible with
the City and the City's representatives, and any other contractors and consultants under contract with the
City for activities related to the Project or contracting with City for any other reason.
G. DELIVERABLES and MEETINGS OVERVIEW
Deliverables: Consultant shall submit all deliverables to Project Manager unless otherwise noted. All
deliverables must be submitted electronically (if prepared electronically) and in hard copy.
➢ Refer to deliverables established under Task Order#1.
H. SCHEDULE
➢ Refer to schedule established under Task Order#l.
I. COMPENSATION
See Attachment No. 1. Compensation shall be in accordance with the Contract.
J. ATTACHMENTS
Attachment No. 1 — Statement of Work outlining proposed major tasks.
C `/! �����JC.vK- U!�2, Pr?J I U�an�'
Si nature Title
Executed by t onsultant this �U 7� day of /�ec er.be� , 20 17.
G� ��-��—
Signature Title
Executed by the City this �� day of ��� , 20 l�.
2
City of Cape Girardeau
Capital Improvements Project# 6210—Meadowbrook Tank# 1 Painting
Task Order#2 —Additional Inspection Fees
Attachment 1
Additional fees for the followin�:
1) Exterior and interior paint sampling and testing performed on existing Meadowbrook Tank
to determine the amount of/existence of lead in the paint to be removed from the tank.
2) Addition of one additional exterior tank inspection during construction. Originally
assumed overcoat on tank which requires less inspections.
Page 1 of 1
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TASK ORDER NO. 3
Project Name: Gordonville Booster Pump Station#6212
Task Name: Preliminarv and Final Desi�n
Consultant Name: Horner& Shifrin, Inc.
Task Order Amount: $114,000
Design Completion Date: Januarv 31, 2019
Estimated Construction Completion Date: September 31, 2019
A. OVERVIEW
The purpose of this Task Order No. 3 is to order specific work to the Contract for Capital Improvement
Water Systems Projects dated September 2017. This Task Order does not delete, revise, or replace the
requirements of the original Contract.
B. BACKGROUND OF PROJECT
As identified in the City's Water Master Plan of 2011, a new booster pump station (BPS) and backup
generator is needed at the Gordonville Road tank site to replace an existing underground booster pump
facility which is failing.
C. DESCRIPTION OF TASK
Preliminary and Final Design for the Gordonville BPS & Generator. (See Attachment No. 1.)
D. PROJECT COMMUNICATION
City's City Engineer: Casey Brunke, P.E.
City's Project Manager: Tim Richmond, P.E.
Consultant Representative: James E. McCleish, P.E.
Consultant's Project Manager: Lisa E. Fennewald, P.E.
All communication and deliverables covered under this Task Order shall be directed to the City's Project
Manager. So long as the individual named above remains actively employed or retained by Consultant,
he/she shall perform the function of project manager on this Project. Personnel changes shall be approved by
the City.
To the extent possible, all transmittals from Consultant to City must include the Task Order Number, Task
Order Name, Project Number, and Project Name.
E. ROLES AND RESPONSIBILITIES
Citv is responsible for the following_
➢ Direct team with regard to overall Project activities and team meetings.
➢ Maintain liaison and coordination between Consultant and City representatives to facilitate
timely, efficient operations for all involved.
➢ Lead and attend all public meetings.
Consultant is responsible for the followin�
➢ Consultant shall provide all labor, equipment, and materials to provide the Services as outlined in
this Task Order.
➢ See Attachment No. 1.
1
F. PROJECT COOPERATION
Throughout the term of the Contract, Consultant shall facilitate, manage, and expedite the work to the extent
possible to meet milestone dates or delivery schedules. Consultant shall cooperate in every way possible with
the City and the City's representatives, and any other contractors and consultants under contract with the
City for activities related to the Project or contracting with City for any other reason.
G. DELIVERASLES and MEETINGS OVERVIEW
Deliverables: Consultant shall submit all deliverables to Project Manager unless otherwise noted. All
deliverables must be submitted electronically (if prepared electronically) and in hard copy.
➢ All electronic project documents submitted shall be AutoCAD 2015 and MS Office compatible.
➢ CD(s) with all project documents.
➢ 60% Design Review Submittal—electronic drawings and JSP's in .pdf format
➢ 95% Design Review Submittal —electronic drawings and JSP's in .pdf format.
➢ Final Plans and JSP's Submittal—two full size sets, two half size sets and two copies of JSP's all
signed and sealed. Electronic drawings in .dwg and .pdf format. Drawings in .pdf format shall be
signed and sealed. Electronic JSP's in .pdf format, signed and sealed.
➢ MDNR construction permit package including application and two copies of plan sets and JSP's.
Meetings: Consultant shall attend and participate in all Project meetings.
➢ See Attachment No. 1.
H. SCHEDULE
➢ Design Basis Memorandum shall be delivered within 19 weeks from Notice to Proceed.
➢ 60% Design Review Submittal shall be delivered within 9 weeks from approval of DBM by
MDNR.
➢ 95% Design Review Submittal shall be delivered within 4 weeks from receipt of 60% Design
Review comments from the City.
➢ Final JSP's and City Specification Submittal to MDNR shall be delivered within 2 weeks from
receipt of 95% Design Review comments from the City.
I. CQMPEi�SATIQN
See Attachment No. 1. Compensation shall be in accordance with the Contract.
J. ATTACHVIENTS
Attachment No. 1 — Statement of Work outlining proposed major tasks.
�.,�,9,-� °�,� ��� V'�c� P�-�s,c�e,.,'�'
Si ature Title
Executed by t Con ultant this oZ( 5�' day of F-e b ru a�y , 20�.
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Signature Title
Executed by the City this � �� day of �� , 20�3'.
2
Attachment No. 1
Capital Improvement Project #6212—Gordonville Booster Pump Station
Task Order#3—Preliminary and Final Design
Provide the following:
Design Basis Memorandum
1) Project initiation conference call and send City list of info needed for demands
updates.
2) Revise the flows to the "Gordonville"pressure zone for the following:
a. Revise the average day demands based on the 2017 estimated population
data and determine the revised 20 year projected population and average
daily demands based on the 2011 method.
b. Determine new maximum day demand ratios from last 3 years of
maximum day data supplied by City.
c. Determine peak hour demands from the following information since
pumping data is not available for the Gordonville pumps:
i. Use the formula for peak flow contained in the Minimum Design
Standards for Missouri Community Water Systems:
Instantaneous Peak Flow=Domestic Peak Flow* + Lawn/Garden
Peak Flow+ Commercial, Large Users
*Domestic peak flow should be calculated as the greater of:
1. One gallon per minute per connection, or
2. Peak= 12(N) o.sis
The City will supply the following data to determine the peak
flow:
• Number of residential customers in the Gordonville
Pressure Zone.
• Last 3 years of Industrial/Commercial meter data in Excel
format for the Gordonville Pressure Zone.
• Last 3 years of ineter data for any lawn/garden irrigation
meters in the Gordonville Pressure Zone.
Once we determine the largest users, we will want the City take a
reading every hour at the top 1 or 2 meters during the day to get an
idea of their maximum water use.
3) Model the "Gordonville" pressure zone under the existing conditions (existing
Gordonville pumps)to determine the existing condition results. Evaluate the
following:
a. 2017 average, maximum, and peak day flows (2017AD, 2017MD, and
2017PD).
b. Fire flows at the S locations evaluated in the 2011 Facility Plan plus 5 new
fire flows around the Gordonville Pressure Zone.
4) Adjust the Gordonville/Plant Pressure Zone boundary to the north to eliminate the
low pressure nodes along the boundary and re-run the model.
1 of 4
5) Add a 3`d water main crossing under I-55 to the water model at each of the three
location identified by the City. Evaluate 2017MD and the fire flow at each
location in the model individually.
a. Center Junction
b. Drury Inn near Mount Auburn Road (Percy Blvd.)
c. South of Route K, behind Target
d. Provide construction cost estimates for each of the crossings.
6) Submit these results to the City for determination of the preferred 3�d I-55
crossing.
7) From the above evaluation determine the new booster station flow and pumping
requirements for the system with and without the third crossing. Send data to
pump supplier for pump selection.
8) Once pump data received from supplier, input new Gordonville pumps into the
model and re-run the 2017 and 20-year average day, maximum day, peak day, and
fire flows. Perform this evaluation for following two scenarios:
a. Without third crossing
b. With third crossing
9) Summarize the above hydraulic evaluation for inclusion in the DBM.
10)Review the previous survey performed at the site to identify the best location for
the BPS and generator and required utility/water main relocations.
11)Review area electrical supply and needed power for the BPS and generator.
12)Review Supervisory Control and Data Acquisition (SCADA) system
modifications with the City.
13)Prepare a Design Basis Memorandum (DBM) to City summarizing model results,
any utility relocations, and booster pump/generator requirements.
14)Conference call with City to review DBM, finalize DBM and send to MDNR for
review.
Design Phase
1) Develop plans to approximate 60% completion and submit draft plans to City
for review including the following: (assume no geotechnical boring needed
since tank borings are close enough to location of new pump station and no
survey needed since survey was completed during Gordonville Tank design)
a. Cover sheet
b. Notes and legend sheet
c. Program and Instrumentation Diagram (P&ID) sheet.
d. Site grading and booster station piping plan as needed to connect the
BPS to the existing water mains.
e. Location/orientation of BPS, generator and appurtenances.
f. Prepare any water main re-routing plans/booster station drain
pipe/details as needed around tank.
g. Booster station process plan, sections and details sheet.
h. BPS and generator foundation structural plan, sections and details.
i. Mechanical site plan sheet.
2 of 4
j. Electrical site plan to connect the BPS and generator to the electrical
service.
k. BPS electrical floor plan.
2) Prepare JSP's to approximately 60% completion and submit to City for review
(City will use their front end contract documents and technical specifications).
The JSP's shall include specifications that will allow multiple manufacturers
of BPS's and generators to bid on the project.
3) Meet with City to resolve review comments on 60% complete plans and JSP's
4) Finalize plans and JSP's to approximately 95% completion and submit these
draft final plans to City for review including the following:
a. Cover sheet
b. Notes and legend sheet
c. Program and Instrumentation Diagram (P&ID) sheet.
d. Site grading and booster station piping plan as needed to connect the
BPS to the existing water mains.
e. Location/orientation of BPS, generator and appurtenances.
f. Prepare any water main re-routing plans/booster station drain
pipe/details as needed around tank.
g. Booster station process plan, sections and details sheet.
h. BPS and generator foundation structural plan, sections and details.
i. Mechanical site plan sheet.
j. Electrical site plan to connect the BPS and generator to the electrical
service.
k. BPS electrical floor plan.
5) Conference call with City to resolve review comments on 95% complete plans
and JSP's.
6) Prepare Engineer's opinion of probable construction cost and submit to City
for review and confirmation that estimate is within City's budget.
7) Incorporate final review comments from City into plans and JSP's.
8) Submit final plans, JSP's and City Specifications to MDNR for review and
permitting and to the City for bidding.
9) Administer and manage project design tasks including QA/QC of work
performed.
10) Design deliverables shall include:
a. copies of any applicable pressure zone evaluations
b. electronic and hard copy of drawings and specifications
c. estimate of probable cost
Note: The City will bid project the same time as the MDNR review is being conducted.
The City's experience is that only minor comments will be received, if any. Any
comments can be dealt with by addenda or change order.
Bidding Phase
1) Prepare for and attend pre-bid meeting
2) Prepare addenda
3 of 4
3) Answer bidder questions.
4) Receive and address any MDNR comments by 2"d addenda or change order if
necessary
Construction Phase (on an as-needed basis�
1) Attend pre-construction meeting by conference call
2) Provide shop drawings review
3) Evaluate/determine suitability of substitutions
4) Review proposed schedule and schedule of values
5) Coordinate SCADA programming modifications with current integrator
6) Respond to questions, RFI's and prepare field orders
7) Perform substantial completion walk-through and issue punch list
8) Conduct final inspection and observe pump test
9) Prepare record drawings and submit to City for their records
The intent of the above lists is to include: 1) all Preliminary Evaluation work necessary
to determine booster pump station requirements and; 2) all Final Design and documents
necessary for bid, award and construction and; 3) construction support and inspection on
an as-needed basis when requested by City.
4 of 4
j , Cf�G�2,mr�pn^-�
Q
TASK ORDER NO.4
Project Name: Water Plant#1 —Filter and Secondarv Basin Rehab#6206
Task Name: Preliminary and Final Design
Consultant Name: Horner& Shifrin Inc.
Task Order Amount: �no net change from ori�inal Task Order#13)
Design Completion Date: January 9 2019
Estimated Construction Completion Date: October 9 2019
A. OVERVIEW
The purpose of this Task Order No. 4 under Contract for Capital Improvement Water System Projects dated
September 2017 is to revise the scope of work ordered in Task Order#13 executed March 13, 2017 under
Contract for Capital Improvement Water Svstems Proiect dated June 2012. This Task Order does not delete,
revise, or replace the requirements of the original Contract.
B. BACKGROUND OF PROJECT
During the discovery process under Task Order#13, it was found that costs for repairs and capacity
improvements far exceeded available funds. A meeting was held December 7, 2017 to prioritize
improvements and modify project scope. As a stop-gap measure, it was decided to instead pursue efforts to
re-rate filters#7-20(to help maximize capacity using filters presently in service) and postpone a rebuild of
filters#1-6 (presently nonfunctional) and other assorted items until additional funding can be retained. Work
to correct a defective automatic transfer switch for power backup is being added as it is a critical need. This
Task Order#4 has been issued to modify and amend Task Order#13 as indicated by the revised attachments.
C. DESCRIPTION OF TASK
Refer to Task Order#13 and as also added, modified or deleted on Revised Attachment No.l attached
herein.
D. PROJECT COMMUNICATION
Refer to Task Order#13
E. ROLES AND RESPONSIBILITIES
Refer to Task Order#13
F. PROJECT COOPERATION
Refer to Task Order#13
G. DELIVERABLES and MEETINGS OVERVIEW
Refer to Task Order#13
H. SCHEDULE
➢ Design Basis Memorandum shall be delivered 3 weeks from execution of this revised task order.
➢ 60% Design Review Submittal shall be delivered within 17 weeks from MDNR DBM submittal.
➢ 95% Design Review Submittal shall be delivered within 10 weeks from 60% Design Review
comments from the City.
Y Final Sealed Plans, JSP's and City Specification Submittal to MDNR shall be delivered within 3
weeks from receipt of 95% Design Review comments from the City.
1
I. COMPENSATION
Substitute the herein included revised task costs under Revised Attachment No. 1 in place of task costs
provided with Task Order#13. Compensation shall be in accordance with the Contract.
J. ATTACHMENTS
Revised Attachment No. 1 - Statement of Work outlining proposed major tasks that have been added,
modified or deleted from Task Order#13.
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'gnature Title
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Executed by t o ultant this j a day of �`�r��'` , 2���•
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Executed by the City this `� day of , 2��•
2
Revised Attachment No. 1
(Bold—added scope,Strike thru—deleted scope)
Capital Improvement Project No. 6206-Water Plant#1—Filter and Secondary Basin Rehab Project Task
Order#13- Preliminary and Final Design
Provide the following:
Desi�n Basis Memorandum
1) Review available plant drawing to determine information available on the drawings and what
information must be obtained from a site visit and site survey.
2) Conduct plant site visit and site survey of plant improvements areas including filter gallery, filter
gallery basement, secondary settling basins, secondary flocculation basins, primary solids
contact basins, re-carbonation basin, and ammonia feed system.
3) Ori�inal 1930 Water Plant Buildin�
a. Evaluate seismic vulnerability of 1930's building
b. Perform schematic design of seismic strengthening measures suitable for rough pricing
c. Complete a rough order cost estimate to construct seismic strengthening
d. Evaluate opening the pipe gallery wall between the 1999 Plant Addition and the original
water plant building.
4) Filter Buildin�
a. Evaluate re-building of filters#1 through#6, including:
• New underdrains, media,air scour, and effluent troughs.
• New controls.
• Replacement of piping and valves in pipe gallery. Improve pipe configuration for
easier access.
b. Evaluate filling lower level below pipe gallery and construct new floor across opening.
• Structurally
• Piping modifications(including drains, building service water,etc.)
c. Improve building basement ventilation and humidity to prevent pipes and building
structural steel corrosion.
d. Evaluate re-rating filters#7 through#20.
e. Evaluate filter building lighting—old and new filter buildings
5) Secondarv Settlin� Basins:
a. Evaluate the repair of the deteriorated portions of concrete walkways and tops of division
walls.
b. Evaluate replacement of all painted handrails with aluminum or fiberglass rails.
c. Evaluate installation of cover over basin (salt storage type cover). Manufacturers that Kevin
likes are Milestones Building and Design (MBD), Guardall Building Solutions, Graystone
Construction (likes the best).
6) Secondarv Floc Basins(SFB-2 and 3)
a. Evaluate replace all painted handrails with aluminum or fiberglass rails.
1
7) Primarv Solids Contact
a. Investigate replacement of troughs in units 1, 2, and 3 with aluminum troughs that hang
over exterior wall. Investigate cost of re-coating as possible bid alternate.
b. Walkway(installed by City) railing and decking between unit 2 and 1 replaced with
aluminum railing and decking. Railing is currently painted steel and decking is fiberglass
grating.
8) Re-carbonation Basin
a. Evaluate repair of concrete wall at inlet gates and install gate support over concrete basin.
9) Ammonia Feed System
a. Investigate feasibility of feeding anhydrous ammonia. If not feasible increase aqua
ammonia storage.
10) Generator ATS
a. Investigate replacement of the generator ATS
11) Prepare a Design Basis Memorandum (DBM)to City summarizing the evaluation of items 3
through 10 above along with estimated construction costs.
12) ARee�ia��Conference call with City to review DBM.
13) As a result of the conference call with the City, re-evaluated the transfer switch ATS and the
City worked with H&S staff to performed testing on the existing filters for re-rating.
14) Meeting with City on December 7, 2017 to discuss items to included/removed/alternates from
the DBM due to budget constraints.
15) Re-work DBM to remove eliminated items, identify alternatives,and add the filter re-rating,
ATS generator revision,and ammonia tank revisions.
16) Re-submit to City for review after revisions are completed.
17) Finalize DBM and send to MDNR for review.
18) Project Management of DBM preparation and QA/QC.
Desi�n Phase
1) Additional site visit if needed prior to preparation of design drawings.
2) Develop plans to approximate 60%completion and submit draft plans to City for review
including the following:
a. Coversheet
b. Legendsheet
c. Overall Existing Site Drawing
d. 1930 Water Plant Building (3 sheets)— ��"��^++„,.ti-,.,.,� ���oa ,,., nnnn o.,-.�,..,+,,,.,
. �^��^^��°^*�^{�+Opening of Pipe Gallery(alternate bid item)
1. General Notes, 1 plan sheets, 1 section/detail sheets
e. Filter Building: (5 sheets)
• Filters#1 through#6: (alternate bid item)
1. Existing filter a�#1 through#6 piping demolition sheet
� fil�ers �e b�ild '� �+;^^ ,�e+-.:� ���o+� -,.,,� �+.,,,.+,,.-�i �hoo+rn
, ,
s#e�#�}
� r1 + � -.I i,,.-+.��-,i �...d D!'ll/I!�rlr�f+�ho�+� l2 �l,ee��1
¢_p'p��� ..I�..� ro.,+�..n �nrJ iJo+�ilc ch....+� /Z che.++�1
2
• Fill in level below pipe gallery: (Alternate bid item)
1. Existing demolition sheet
2. Structural plans and sections(2 sheets)
3. Piping modifications
. �.,,.,.�.,,, �.,..,,.., .,+.,,,.,+;�.,�;,,.,:
� ��,,,.ti-,..,,..,� .,�.,., -,..a a„+.,,� �ti,,,,+
� ri„�+.-���i �tiee+
f. Secondary Settling Basin: (7 sheets)
• Existing settling basin demolition sheet
• Concrete walkways, walls, and handrails: Structural plan and sections(2 sheets)
• Basin cover: Structural sheets: General Notes, plan, and detail sheets (4 sheets)
(alternate bid item)
g. Secondary Floc Basins: Plan and detail sheets(3 sheets) (alternate bid item)
h. Primary Solids Contact: Plan and detail sheets(3 sheets). Set up additional bid alternate for
re-coating.
i. Re-carbonation basin: Structural plan and detail sheets (2 sheets)
j. Ammonia Feed System: (6 sheets)
• Process sheet and structural detail sheet (2 sheets)
• Electrical—electrical and P&ID/PCD/10 sheets(4 sheets)
k. Generator ATS: Electrical plans and detail sheets
3) Prepare JSP's to approximately 60%completion and submit to City for review.
4) Meet with City to resolve review comments on 60%complete plans and 1SP's.
5) Finalize plans and JSP's to approximately 95%completion and submit these draft final plans to
City for review including the following.
a. Coversheet
b. Legend sheet
c. Overall Existing Site Drawing
d. 1930 Water Plant Building (6 3 sheets)
• ��'�^�'� °^*�^f�+Opening of Pipe Gallery(alternate bid item)
1. General Notes, 1 plan sheets, 1 section/detail sheets
e. Filter Building: (17 sheets)
• Filters#1 through#6: (alternate bid item)
1. Existing filter a�#1 through#6 piping demolition sheet
�—,�-,�T�ei'S-1'e_h���i�1 _ ni-, �+�,. a„+�;i �►,,,�+� .,.� .-+. �+�� �i �Heo+ �n
�� � ��
�T�7
�. Cle�+ri��l_ ole�+.i��l �...�I D!'ll/I!1.d.�f+�L,ee+11 �hee4�1
4. RiPe�alle —..�.,.. �e�+;,,.,� �.,,� ,�e+�,i< <h,,,,+� �� �ti,,,,+��
• Fill in level below pipe gallery: (alternate bid item)
1. Existing demolition sheet
2. Structural plans and sections (2 sheets)
3. Piping modifications
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�. nAe�h�.,���1 .,I�., �.,.J .Je+��l �hee�
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f. Secondary Settling Basin: (7 sheets)
• Existing settling basin demolition sheet
• Concrete walkways, wall, and handrails: Structural plan and sections(2 sheets)
• Basin cover: Structural sheets: General Notes, plan, and detail sheets(4 sheets)
(alternate bid item)
g. Secondary Floc Basins: Plan and detail sheets(3 sheets) (alternate bid item)
h. Primary Solids Contact: Plan and detail sheets(3 sheets) (set up alternate�e+�►for re-
coating)
i. Re-carbonation basin: Structural plan and detail sheets (2 sheets)
j. Ammonia Feed System: (6 sheets)
• Process sheet and structural detail sheets(2 sheets)
� Electrical-electrical and P&ID/PCD/10 sheets(4 sheets)
k. Generator ATS: Electrical plans and detail sheets
6) Conference call with City to resolve review comments on 95%a complete plans and JSP's.
7) Prepare Engineer's opinion of probable construction cost and submit to City for review and
confirmation that estimate is within City's budget.
8) Incorporate final review comments from City into plans and JSP's.
9) Submit final plans,JSP's and City Specifications to MDNR for review and permitting and to the
City for bidding.
10) Administer and manage project design tasks including QA/QC of work performed.
11) Design deliverables shall include:
a. electronic and hard copy of drawings and specifications
b. estimate of probable cost
Note: The City will bid project the same time as the MDNR review is being conducted. The City's
experience is that only minor comments will be received, if any. Any comments can be dealt with by
addenda or change order.
Bidding Phase
1) Prepare for and attend pre-bid meeting
2) Prepare addenda
3) Answer bidder questions.
4) Receive and address any MDNR comments by 2"d addenda or change order if necessary
Construction Phase (on an as-needed basis)
1) Attend pre-construction meeting by conference call
2) Provide shop drawings review
3) Evaluate/determine suitability of substitutions
4) Review proposed schedule and schedule of values
5) Coordinate SCADA programming modifications with current integrator
6) Respond to questions, RFI's and prepare field orders
7) Perform substantial completion walk-through and issue punch list
8) Prepare record drawings and submit to City for their records
4
Re-Rate of Filters#7 throu�h#20
1) Review capacity of WTP non-filtration unit processes
a. Well field
b. Aeration
c. Primary clarifiers
d. Secondary clarifiers
e. Clearwell
f. High Service Pumps
2) Review performance data for filters at current filtration rates and develop tables/graphs,etc.
3) Review performance data from trial filter runs at 3.0 gpm/sq.ft. (540 gpm)and develop
table/graphs,etc.
4) Compare filter performance current versus 3.0 gpm/sq.ft.
5) Prepare letter report requesting rerating of the filters to 3.0 gpm/sq.ft. (540 gpm)and review.
6) Submit letter report to MDNR for review/approval.
7) Respond to MDNR review comments.
5
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TASK ORDER NO. 5
Project Name: New 1MG Gordonville Tank#1 - #6190
Task Name: Additional Hours far Construction Phase
Consultant Name: Horner& Shifrin. Inc. ___
Task Order Amount: $3 000
Design Completion Date: NA
Estimated Construction Completion Date: NA
A. OVERVIEW
The purpose of this Task Order No. 5 is to order specific work to the Contract for Capital Improvement
Water Systems Projects dated September 2017. This Task Order does not delete, revise, or replace the
requirements of the original Contract.
B. BACKGROUND OF PROJECT
The original Task Order#12 executed 11/28/16 included preliminary and final design of the new tank
together with bidding and construction phase support. This is the city's first stainless bolted steel tank.
Unexpected issues came up regarding the dome design and required more time to resolve than was originally
budgeted. This Task Order#5 is for purpose of establishing payment for the additional time needed.
C. DESCRIPTION OF TASK
(See Attachment No. 1)
D. PROJECT COMMUNICATION
City's City Engineer: Casev Brunke, P.E.
City's Project Manager: Tim Richmond. P.E.
Consultant Representative: Lisa E. Fennewald, P.E.
Consultant's Project Manager: James E. McCleish, P.E.
All communication and deliverables covered under this Task Order shall be directed to the City's Project
Manager. So long as the individual named above remains actively employed or retained by Consultant,
he/she shall perform the function of project manager on this Project. Personnel changes shall be approved by
the City.
To the extent possible, all transmittals from Consultant to City must include the Task Order Number, Task
Order Name, Project Number, and Project Name.
E. ROLES AND RESPONSIBILITIES
City is responsible for the followin�:
➢ Direct team with regard to overall Project activities and team meetings.
➢ Maintain liaison and coordination between Consultant and City representatives to facilitate
timely, efficient operations for all involved.
➢ Lead and attend all public meetings.
Consultant is responsible for the followin�:
➢ Consultant shall provide all labor, equipment, and materials to provide the Services as outlined in
this Task Order.
➢ See Attachment No. 1.
1
F. PROJECT COOPERATION
Throughout the term of the Contract, Consultant shall facilitate, manage, and expedite the work to the extent
possible to meet milestone dates or delivery schedules. Consultant shall cooperate in every way possible with
the City and the City's representatives, and any other contractors and consultants under contract with the
City for activities related to the Project or contracting with City for any other reason.
G. DELIVERABLES and MEETINGS OVERVIEW
Deliverables: Consultant shall submit all deliverables to Project Manager unless otherwise noted. All
deliverables must be submitted electronically (if prepared electronically) and in hard copy.
➢ Refer to deliverables established under Task Order#12.
H. SCHEDULE
➢ Refer to schedule established under Task Order#12.
I. COMPENSATION
See Attachment No. 1. Compensation shall be in accordance with the Contract.
J. ATTACHMENTS
Attachment No. 1 - Statement of Work outlining additional tasks.
c,r�•�. � `�n` G�-�, v i � e �'�Q,�c�(�,.�'
Si ature Title
Executed by the Consultant this .S T� day of Ju l-� , 20 �v .
! :(�(.� VI�� �I i.l1� �-e,(�
Signat e Title
Executed by the City this �D�h day of i�-� , 20�.
2
ATTACHMENT 1
Additional Services
Description
Additional costs associated with Construction Phase Service that were not anticipated during preparation of
the original contract.
1. Issues with the dome construction on a stainless steel tank(sceen over gap on dome).
a. Coorespondance with City, MDNR, and Contractor regarding dome construction.
b. Contacting of referenence to discuss any issues with the tank.
c. Remaining correspondance necessary if needed with MDNR, City, or Contractor.
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