HomeMy WebLinkAboutRes.2970.03-07-2016BILL NO. 16-46
RESOLUTION NO
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE AN AGREEMENT WITH SAFE HOUSE FOR
WOMEN, INC., FOR EMERGENCY SOLUTIONS GRANT
FUNDS FROM THE MISSOURI HOUSING DEVELOPMENT
COMMISSION
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF CAPE
GIRARDEAU, MISSOURI, AS FOLLOWS:
ARTICLE 1. The City Manager, for and on behalf of the City
of Cape Girardeau, Missouri, is hereby authorized to execute an
Agreement with Safe House for Women, Inc., for Emergency
Solutions Grant Funds from the Missouri Housing Development
Commission. The Agreement shall be in substantially the form
attached hereto as Exhibit A, which document is hereby approved
by the City Council, and incorporated herein by reference, with
such chances therein as shall be approved by the officers of the
City executing the same.
PASSED AND ADOPTED THIS DAY OFA) 2016.
Harry E. Rediger, Mayor
AGREEMENT
THIS AGREEMENT, made and entered into this day of
2016 by and between the City of Cape Girardeau, Missouri, a
municipal corporation (hereinafter "City"), and the Catholic Charities of Southern
Missouri (hereinafter "Catholic Charities of Southern Missouri").
WITNESSETH:
WHEREAS, the City has received Emergency Solutions Grant Funds from the
Missouri Housing Development Commission; and
WHEREAS, the Catholic Charities of Southern Missouri has submitted a
proposal to provide services to the homeless of Cape Girardeau County, which has
been approved by the Missouri Housing Development Commission.
NOW THEREFORE, for and in consideration of their mutual covenants and promises
hereinafter set forth, the City and Catholic Charities of Southern Missouri agrees as
follows:
1. The Catholic Charities of Southern Missouri will provide the services outlined
in its proposal, a copy of which is attached hereto and made a part of this
agreement.
2. The Catholic Charities of Southern Missouri will provide all local cash and in-
kind match as outlined in its proposal.
3. Upon presentation of proper documentation by the Catholic Charities of
Southern Missouri, the City will reimburse the Catholic Charities of Southern
Missouri for all costs, not to exceed Forty-Six Thousand Four Hundred
Dollars and No Cents ($46,400.00) incurred in providing services as outlined
in the Catholic Charities of Southern Missouri proposal. In no event shall the
Catholic Charities of Southern Missouri be paid from any City funds other
than funds received by the City from the State of Missouri as part of an
emergency solution grant.
4. Services provided under this agreement shall be completed no later than
March 31, 2017.
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5. The Catholic Charities of Southern Missouri agrees to comply with federal
regulations applicable to Emergency Solutions Grant projects, including, but
not limited to: conflict of interest, equal employment opportunity, Section 3,
female employment, affirmative action, and lead-based paint prohibition.
6. The Catholic Charities of Southern Missouri agrees to cooperate with City in
the City's compliance with all provisions of its Emergency Solutions Grant
Agreement with the State of Missouri.
7. In addition to, and not in substitution for, other provisions of this agreement
regarding the provision of the payment of operational costs for emergency
shelters pursuant to the Emergency Solutions Grant Program, the
Catholic Charities of Southern Missouri:
a. Represents that it is, or may be deemed to be, a religious or
denominational institution or an organization operated for religious
purposes which is supervised or controlled by or in connection with a
religious or denominational institution or organization; and
b. Agrees that, in connection with such essential services and operational
costs:
1. It will not discriminate against any employee or applicant for
employment on the basis of religion and will not deny employment
or give preference in employment to persons on the basis of
religion;
2. It will not discriminate against any persons seeking emergency
shelter and related services on the basis of religion and will not limit
such services or give preference to persons on the basis of religion,
and
3. It will provide no religious instruction or counseling, conduct no
religious worship or services, engage in no religious proselytizing,
or exert no other religious influence in the provision of services or
the use of facilities or furnishings assisted in any way under this
agreement.
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IN WITNESS WHEREOF, the parities have cawed this agreement to be
executed by their properly authorized representatives.
CITY OF CAFE GIRARDEAU
Scott A. Meyer
City Manager
ATTEST:
Gayle L. Conrad, City Clerk
APPROVED AS TO FORM:
W. Eric Cunningham, City Attorney
CATHOLIC CHARITIES OF SOUTHERN MISSOURI
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(Typed Name & Title of S.igner)
3
December 04, 2015
Scott Meyer
City of Cape Girardeau
strengrh,Dignity,QUc71I[y q f Lr e 401 independence St.
N- ssoul�i HousiFi(,- Cape Girardeau, MG 63703
DEVEL0?r-IENT CCMMISsioN
2016 Emergency Solutions Grant Application
Jeremiah W.
(Jay) ntix®n ESC Grant Number.16719-E
Governor
Dear Mr, Meyer,
Peter Kinder
Lieutenant Governor Thank you for your 2016 application to the Emergency Solutions Grant Program. Your
Clint Ztkreifel application has been approved in the amount of$139,670.11,
State Treasurer
Street Outreach $7,000.01)
Chris Koster Emergency Shelter $36,070.11
Attorney General Homelessness Prevention $46,400.00
Rapid Re-lousing $46,400.00
Jeffrey S.Bay HMIS
Chairman Administration $3,$00.00
Match Waiver
Troy L. Nash
vice Chairman MANDATORY training will occur on Tuesday, December Stn an;;Mursday. December 10
It is only mandatory that your agency attend one of the two trainings offered. During the
Greg L.Roberts training,your agency will receive grant agreements and all corresponding
Secretary-Treasurer p g paperwork for
your 2016 Emergency Solutions Grant Program, as well as receive guidance on the
Bill Miller administration of your grant.
Commissioner
Library District
i Tuesday, Room 240
December 08, 2015 427 Spencer Road 9:00am—4:00pm
St. Peters, MO 63376
Stoney Creek!nn Conference Center
Thursday, Wood Room
Kip Stetzler
December 10, 2015 18001 Bass Pro Drive 9:00am—4:00pm
I
Executive Director Independence, MO 64055
Kansas City If your agency requires application feedback, please contact Julie Smith at
9ZD Main St.Suite 1400 ;smith@mhdc.com.All requests for feedback must be submitted via entail on or before
Kansas City,MO 64105 January 30,2016. We look forward to working with you during this upcoming grant year.
816-159-66DO
Fax 816-759-6828
St. Louis Sincerely,
4625 Lindell,Suite 300
St.Louis,MO 63108
314-877-1350
Fax314-877-1360
Sarah Parsons
Community Initiatives Manager
Missouri Mousing Development Commission
I
RIDER A
A'T'TACHED TO AND MADE A PART OF
EMERGENCY SOLUTIONS GRANT
HOUSING SERVICES GRANT AGREEMENT
PROGRAM COMPONENT: HOMELESSNESS PREVENTION
Additional Representations,Covenants and Warranties by Grantee:
1. Grantee agrees that use of HM15 or a comparable database is required under this Agreement.
2. Grantee agrees to submit the following properly completed documents to MHDC prior to the distribution of any ESG Funds:
a. Affidavit of Workforce Eligibility
b. Authorization Agreement for Pre-Payments with voided check
C. Authorized Signature Card
d. Certificate of Insurance
e. Executed Grant Agreement including all exhibits,riders and attachments
f. MOU from E-Verify
g. Site Contact Form
h. Homeless Participation Certification
i. United Way 211 Registration Documentation
j. Written Standards Certfcation
3. Grantee agrees to collect,create or cause to be created,keep,and maintain records,which records shall be stored and kept
by Grantee pursuant to MHDC and DSS policies as well as ESG Interim Rule Subpart F-Grant Administration 24 CFR 576.506
(Recordkeeping and Reporting Requirements). Required records shall be subject to Monitoring Activities and shall include,
but are not limited to,the following categories of documents:
a. Written Policies and Procedures forthe administration of the ESG Program
b. Documentation of initial eva€uat€on to determine the eligibility of each individual orfamily's eligibilityfor ESG
program
C Documentation of re-evaluation of participant's eligibility
d. Documentation of homeless status or at-risk of homelessness status
e. Documentation of ineligibility for each individual or family determined ineligible for ESG program
f. Documentation of annual income
g, Documentation of services and assistance provided to each program participant
h. Documentation that the provision of services or assistance are eligible under the program component
€. Documentation of client need for assistance
j. Documentation of compliance with termination of assistance requirement
k. Documentation of use of local coordinated entry system,as available
1. Lease and rental assistance agreements for the provision of rental assistance
m. Documentation of paymentsmade to owners for the provisiaq,of rentai assistance
n. Documentation of rent reasonableness and fair market rent for all housing units
o. Documentation of compliance with shelter and housing standards
p. Documentation of case management services
q. Documentation of housing plan for stability in permanent housing
r. Documentation of connecting participants to mainstream and other resources for supportive services
S. Documentation of types of services and/or assistance provided and amounts spend on services and/or assistance
t. Documentation of source and use of contributions made to satisfy matching requirement
U. Supporting documentation for all costs charged to FSG grant
W Documentation of ID for all program participants 18 and older
W, Documentation of Social Security Number for each program participant
X. Documentation of Social Security Number for all salary payments
y. . MHDC Consent Form#ESG-209
Z. HMIS/comparable database consentform
4. Grantee agrees that Eligible Expenses will be limited to the costs incurred by Grantee to provide Housing Services as follows
and further detailed in 24 CFR Parts 91 and 576:
• Homelessness Prevention
• Administration(if applicable}
Ex HIRI`I`5
REQUIRED TERMS AND CONDITIONS FOR SuB-GRANT AGREEMENTS
Grantee is encouraged to ensure that any sub-grant agreements entered into with sub-grantees obligate
such sub-grantees to the same terms and conditions to which Grantee is bound under this Agreement.
While the Grantee generally has the autonomy to negotiate the terms and conditions of any such sub-
grant agreements,MHDC does require that,prior to entering into any sub-grant agreement with any sub-
grantee,the Grantee must ensure that all of the sub-grant agreement incorporates the following terms
and conditions:
Either party shall have the right to terminate the sub-grant agreement upon sixty(60)days
advance written notice.
The grantee represents and warrants to the grantor that the grantee has fully disclosed all
conflicts of Interest and potential conflicts of interest with individuals or entities that may benefit
from the ESG Funds awarded to the grantee under this agreement,including any individuals or
entities having an Identity of Interest,as defined on Rider B attached hereto and made a part
hereof("Identity of Interest"),with the grantee that may be involved in anytransaction involving
ESG funds.
Grantee must provide full and immediate disclosure to grantor in the event that any Identity of
Interest arises with any individual or entity involved in any transaction Involving ESG funds.
Grantee must provide full and immediate disclosure to grantor of any change in the sponsorship,
principals or management of grantee. Changes in sponsorship,principals or management of
grantee's organization shall render grantee ineligible to receive any ESG funds whatsoever
hereunder unless and until such changes are fully disclosed to grantor and such changes are
approved in writing by grantor.
Grantee shall track,account for and report ESG funds separately from all other funds.The
grantee is advised that misuse of ESG funds may result in a range of penalties including
suspension of current and future funds,suspension or debarment from federal and state grants,
recoupment of monies advanced under this agreement,and civil and/or criminal penalties.
Grantee shall keep an accurate inventory and depreciation schedule for all assets,equipment,
computer equipment,software and other real and personal property purchased with ESG Funds
when such purchases equal or exceed$5,000.The inventory shall also include specific
information as to the disposition of all assets that have been transferred,sold or otherwise
disposed of,the manner of the disposition,the consideration received for the disposal of the
assets and the reason therefore.Any assets purchased with ESG Funds shall be utilized solely for
the purpose of carrying out the Housing Services.
Grantee will comply with the applicable provisions of 24 CFR Parts 91.5 and 576.2.
Grantee will provide services in a manner consistent with the requirements of.
- The HUD ISG Program grant which can be found at the following website:
httes://www.onecr)d.inffoesgL
- Missouri's FY 2011 ESG Substantial Amendment which can be found at the following
website:http:L ss.mo.eo_vlfsd]AWpdf/missouri-emergency-solutions--grant-r)roeram-
substantial-amendment.odf and
- Missourl's ESG component of the FY 2012 Consolidated Plan
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Grantee will maintain compliance with all requirements identified in 24 CFR 576.203.
The ESG funds provided under this agreement shall be used solely for the purpose of providing
services to persons,families or households with incomes within the income limits described in
the Federal Emergency Solutions Grant Interim Rule at 24 CFR Parts 91 and 576.
Grantee shall only provide ESG services to persons,families or households residingwithin the
State of Missouri.
Grantee acknowledges and agrees that the Missouri dousing Development Commission
("MHDC")as the administrator of the ESG program for the State of Missouri will have the right,in
its discretion to conduct site visits of,grantee to ensure grantee is in compliance with the terms
and conditions of the ESG program. As such,grantee agrees that it will open all books and
records to MHDC related to its performance of ESG services under this agreement and will
accommodate and cooperate with MHDC on any site visits MHDC may which to conduct with
grantee including all site visits which MHDC may elect to conduct subsequent to the termination
or expiration of this agreement.
Grantee must keep and maintain all records related to the ESG program until the later of(i)the
date upon which all audit findings(if applicable)have been resolved to the satisfaction of grantor
and/or MHDC,or(ii)the date which is seven(7)years from and after the date of the last
disbursement or delivery of ESG funds to grantee.
Grantee shall enroll in and actively use the E-Verify program(or other approved federal work
authorization program)administered by the U.S.Department of Homeland Security,and shall
provide evidence of its participation to grantor in such form as grantor may require.
Grantee shall comply with all federal,state and local laws prohibiting discrimination in housing
on the grounds of any legally protected status including but not limited to race,color,religion,
national origin,age,sex,gender,sexual orientation,disability,familial status,or veteran status.
Grantee shall disclose to grantor all allegations of discrimination under Title VI of the 1964 Civil
Rights Act,as amended,and under Title Vill of the 3.968 Civil Rights Act,as amended,commonly
known as the Fair Housing Act of 1968. Such disclosure shall be made in writing within fifteen
(15)days of the receipt of such allegation.
In the event the grantee is a not-for-profit agency,grantee board members must abstain from
voting on any funding proposal relating to this Agreement,in which they have administrative
control or a monetary interest.Board members who have such an interest and participate in
discussion prior to a vote must disclose such interest in a meeting of the board prior to such
discussion. `
In accordance with state and federal laws and regulations,state executive order or regulations,
the grantee certifies that it presently has no interest and shall not acquire any interest,directly
or indirectly,which would conflict in any manner or degree with its performance of the ESG
services.The grantee further agrees that no person having such interest shall be employed or
conveyed an interest,directly or indirectly,in this agreement.
The grantee shall comply with the Fair Labor Standard Act,Equal Opportunity Employment Act,
any other federal and state laws,rules,regulations and executive orders to the extent that these
may be applicable.
The grantee shall only utilize personnel who are appropriately qualified and licensed or certified,
EX 5-2
as required by state,federal or local law,statute or regulation,respective to the services to be
provided through this agreement,and shall provide documentation ofsuch licensure or
certification upon request.
Grantee shall only employ personnel authorized to work in the United States in accordance with
applicable federal and state laws.This includes but is not limited to the Illegal Immigration
Reform and Immigrant Responsibility Act(IIRIRA)and INA Section 274A.
If the grantee is found to be in violation of this requirement of the applicable state,
federal and local laws and regulations,and if the State of Missouri has reasonable cause
to believe that the grantee has knowingly employed individuals who are not eligible to
work in the United States,grantor shall have the right to cancel the agreement
immediately without penalty or recourse. In addition,the Missouri Housing
Development Commission("MHDC")shall have the right to suspend or debar the
grantee from doing business with MHDC(whether in the capacity as a direct grantee or
as a sub-grantee of funds administered by MHDC).
The grantee shall agree to fully cooperate with any audit or investigation from federal,
state or local law enforcement agencies.
The grantee certifies by signing this agreement that any amendment signature page(s)that
neither the grantee,nor any of its principals(owners,directors and others as defined by 45 CFR
Part 76)are presently debarred,suspended,proposed for debarment,declared ineligible,
voluntarily excluded from participation,or otherwise excluded from or ineligible for participation
under any state or federal assistance programs.
- In the event the grantee or any of its principals become suspended or debarred during
the term of this agreement,the grantee shall immediately send written notification to
grantor.
- Suspension or debarment of the grantee,or failure by the grantee to provide written
notification of such suspension or debarment to grantor,may result in immediate
termination of this agreement,the required repayment of any ESG Funds disbursed to
grantee after such time as the grantee was first obligated to provide notice hereunder,
and any,other actions as grantor may deem appropriate in its discretion.
The grantee is determined a sub-recipient of funding for the Emergency Solutions Grant Under
this designation,the grantee shall comply with the requirements of OMB Circular A-133.
The grantee shall make all reports prepared in accordance with the requirements of OMB
Circular A-133 available for inspection by representatives of grantor,MHDC or ASS during normal
business hours.
The grantee shall comply with all federal and state statutes,regulations and executive orders
relating to nondiscrimination and equal employment opportunity to the extent applicable to this
Agreement.These include,but are not limited to:
Title VI of the Civil Rights Act of 1964(P.L 88-352)which prohibits discrimination on the
basis of race,color,or national origin(this includes individuals with limited English
proficiency)in programs and'activities receiving federal financial assistance and Title Vll
of the Act which prohibits discrimination on the basis of race,color,national origin,sex,
or religion in all employment activities;
- Equal Pay Act of 1963(P.L 88-38,as amended,29 U.S.C.§206(d));
- Title IX of the Education Amendments of 1972,as amended(20 U.S.0§§1681-1683 and
1685-1686)which prohibits discrimination on the basis of sex;
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- Section 504 of the Rehabilitation Act of 1973,as amended(29 U.S.C.§794)and the
Americans with Disabilities Act of 1990(42 U.S.C.§12101 et seq.)which prohibit
discrimination on the basis of disabilities;
- The Age Discrimination Act of 1975,as amended(42 U.S.C.§6101-6107)which prohibits
discrimination on the basis of age;
Equal Employment Opportunity-E.O. 11246,"Equal Employment Opportunity",as
amended by E.O.11375,"Amending Executive Order 11246 Relating to Equal
Employment Opportunity'; -
The Pro-Children Act of 1994(PL 103-227)regarding environmental tobacco smoke;
Missouri State Regulation,19 CSR 10-2.010,Civil Rights Requirements;
Missouri Governor's E.O.#94-03(excluding article 11 due to its repeal);
- Missouri Governor's E.O.#05-30;and
The requirements of any other nondiscrimination federal and state statutes, regulations
and executive orders which may apply to the services provided under the agreement.
Pursuant to 24 CFR 576.405,the grantee shall ensure participation of homeless persons in policy-
making and operations of the program.
Pursuant to 24 CFR 576.406,the grantee shall ensure that religious or faith-based organizations
are eligible for program participation on the same basis as any other non-profit organization.
- The grantee shall ensure that participating faith-based organizations do not engage in
inherently religious activities,such as worship,religious instruction or proselytization as
a part of programs or services funded under the ESG programs.
- In the event a faith-based organization conducts inherently religious activities,such
activities must be offered separately in time or location from the programs or services
funded under the ESG program and participation in these programs must be voluntary
for clients and not a condition for participation in the ESG.Grantee must ensure that
each client served under the ESG program signs a form to be retained 1n the client's file
indicating that the client has been made aware that he/she is not obligated to
participate in or otherwise attend any religious services or other activities as a condition
of receiving assistance under the ESG program.
Faith-based or religious organizations may carry out their missions,including the
definition,practice and expression of religious beliefs,provided that no ESG funds or
Housing Opportunities for Persons with AIDS(HOPWA)funds are used to support any
inherently religious activities.Organizations may use space in their facilities to provide
ESG services without removing religious art,icons,scriptures or other religious symbols.
- Faith-based and religious organizations may not discriminate against a program
beneficiary or prospective program beneficiary on the basis of religion or religious
belief.
- In the event a faith-based grantee receives non-ESG funding from Its ESG funder to
supplement its ESG activities,the faith-based grantee shall have the option to segregate
or co-mingle these funds-In the event such funds are co-mingled,all requirements of
paragraph 3.8.4 shall apply to all such co-mingled funds.
Pursuant to 24 CFR 576.407(b),the grantee shall ensure that it utilizes affirmative outreach as
required herein.
The grantee must make known that use of the facilities,assistance,and services are available to
all on a non-discriminatory basis regardless of any particular race,color,religion,sex,age,
national origin,familial status,or disability who may qualify for those facilities and services.
The grantee must take appropriate steps to ensure effective communication and accessibility to
persons with disabilities.
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Consistent with Title V1 and Executive Order 13166,the.grantee must ensure meaningful access
to persons with limited English proficiency(LEP).
The grantee shall comply with:
- environmental review responsibilities required pursuant to 24 CFR 50 for any E5G-
funded activities;
- section 6002 of the Solid Waste Disposal Act,as amended by the Resource Conservation
and Recovery Act, regarding procurement of recovered materials;
- the Uniform Relocation Assistance And Real Property Acquisition Policies Act of 1970
(URA)42 USC 4601-4655,49 CFR part 24,42 USC 3601,and section 504 of the
Rehabilitation Act(29 USC 794)regarding displacement,relocation,acquisition,and
appeals(CFR 576.408);and
requirements of 24 CFR Parts 5,200,203,236,400,570,574,882,891,and 982
regarding equal access to housing in HUD programs regardless of sexual orientation,
gender identity,or marital status.
The grantee shall comply with the requirements of the Single Audit Act Amendments of 1996
(P.L.104-156)and Circular A-133,including subsequent amendments or revisions,as applicable or
2 CFR 215.26 as it relates to for-profit hospitals and commercial organizations.A copy of any
audit report shall be sent to MHDC,upon MHDCs request.The grantee shall return to grantor
any funds disallowed in an audit of this Agreement.
If the grantee is a sub-recipient as defined in OMB Circular A-133,Section 210,the grantee shall
comply with all applicable implementing regulations,and all other laws,regulations and policies
authorizing or governing the use of anyfederal funds paid to the grantee through this
agreement.
In performing its responsibilities under this agreement,the grantee shall fully comply with the
following Office of Management and Budget(OMB)administrative requirements and cost
principles,as applicable,including any subsequent amendments:
- Uniform Administrative Requirements:A-102-State/Local Governments;2 CFR Part 215
-Hospitals,Colleges and Universities,For-Profit Organizations(if specifically included in
federal agency implementation),and Nat-For-Profit Organizations(OMB Circular A-110);
and
- Cost Principles:2 CFR Part 225,State/Local Governments(OMB Circular A-87);A-122-
Not-For-Profit Organizations;A-21-Colleges and Universities;48 CFR Part 31,For-Profit
Organizations;45 CFR Part 74,Appendix E—Hospitals.
The grantee shall comply with 31 U.S.C:§1352 relating to limitations on use of appropriated
funds to influence certain federal contracting and financial transactions.No funds under this
agreement shall be used to pay the salary or expenses of the grantee,or agent acting for the
grantee,to engage in any activity designed to influence legislation or appropriations pending
before the United States Congress or Missouri General Assembly.The grantee shall comply with
all requirements of 31 U.S.C.§1352 which is incorporated herein as if fully set forth.The grantee
shall submit to grantor,when applicable,Disclosure of Lobbying Activities reporting forms.
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